2014 NPMA Spring Seminar Value Through Professional Asset Management IUID Clause and Implementation...

2014 NPMA Spring Seminar Value Through Professional Asset Management

IUID Clause and Implementation from a Contractor Company Perspective

Dan Tully April 2, 2014


Agenda

DoD IUID Registry – Stats Implementation – DFARS 252.211-7007(AUG12)

Previous Changes – Timeline Resources Available Future Changes – Timeline

Questions


IUID REGISTRY STATSIUID REGISTRY STATS


IUID REGISTRY STATS(as of 7 March 2014)

15,971,605 Acquisition Items

678,697 UIIs loaded as GFP 7,603,688 Legacy (non GFP)

24,254,009 Items registered

5,040 Contractors have delivered new UIIs

916,129 Items are in GFP status

2,013,007 Virtual UIIsGrowth rate of over 47,000 new UIIs/week


GFP REPORTED TO THE REGISTRY

• Non-UII GFP First Quarter FY13: 64

• Non-UII GFP First Quarter FY14: 9,468,131

Full applicability of 252.211-7007 began Jan 1, 2014


DFARS 252.211-7007 (AUG 12)

IMPLEMENTATIONIMPLEMENTATION


SUMMARY OF CHANGE


SERIALLY MANAGEDCOMMON CONTRACTOR QUESTIONS

www.dodprocurementtoolbox.com, GFP Reporting FAQs

[G1] DFARS clause 252.211-7007, defines Serially Managed Item as “an item designated by DoD to be uniquely tracked, controlled, or managed in maintenance, repair, and/or supply systems by means of its serial number.”


“INHERENTLY” SERIALLY MANAGEDCOMMON CONTRACTOR QUESTIONS


[G1] … The term serially managed is closely tied to whether the property is tracked as an individual item. Special Tooling, Special Test Equipment and Equipment are generally tracked individually. Accordingly, DoD policy considers such items as inherently serially managed even though they may not be specifically identified as such in a contract….


“INHERENTLY” SERIALLY MANAGEDCOMMON CONTRACTOR QUESTIONS


[G1] … This is consistent with DoD Instruction 5000.64, which states that accountable property records must be established for “all Government property purchased, or otherwise obtained, having a unit acquisition cost of $5,000 or more; and property of any value that is controlled or managed at the item level (reference: DoD Instruction 5000.64, paragraph 2 of Enclosure 3). In other words, DoD has already designated, by virtue of its stated corporate policy those items of GFP that are serially managed.

Only Special Tooling, Special Test Equipment, and Equipment items can be considered “inherently” serial managed.


IMPLEMENTING DFARS 252.211-7007COMMON CONTRACTOR QUESTIONS

Serially Managed -

Reporting Events Involves*: •Receipt of Property •Shipment from the contractor

(excluding their subcontractor)

•Consumed or expended •Disposed•Transferred to another contract

* As well as other reporting requirements such as loss and excess reporting are still required.



Non-Serially Managed -

Reporting Events Involves*: •Receipt of Property

* As well as other reporting requirements such as loss and excess reporting are still required.


WAWF 5.5.1Property Transfer Receipt

How to acknowledge receipt of property in WAWF:

1.Login to WAWF

2.Click Property Transfer (on main menu)

3.Click on Receipt Folder

4.Search By Cage Code

5.Click on a Pending Transfer

6.Acknowledge Receipt


WAWF 5.5.1Property Transfer Receipt

Acknowledge

Receipt >>>




[G2] In accordance with DFARS 252.211-7007 paragraph (g) (3), the contractor will update the IUID Registry as transactions occur. Therefore, items already in contractor custody on 1 January 2014 that did not meet reporting requirements before that date do not need to be retroactively reported to the IUID Registry.




[G3] Per DFARS 252.211-7007, the prime contractor shall report GFE in their possession to the DoD IUID Registry. Under DFARS 252.211-7007, the prime contractor has no responsibility to mark GFE in their possession. The Program Manager may include the DFARS clause 252.245-7001 in the contract to require the contractor to mark GFE items while in contractor custody.


DFARS 252.211-7007 (AUG 12)COMMON CONTRACTOR CONCERNS

While implementing…

1. Changes had to be made to the: current business process and procedures current property management systems

and/or additional resources needed to be acquired.

current enterprise culture.

2. Funding concerns had to be addressed.


CHANGES - TIMELINECHANGES - TIMELINE


Changes – Timeline

DOCUMENT / SYSTEM REVISION DATE• DoDI 4161.02

(APR 2012)• DFARS 252.245-7001 (APR 2012)• DFARS 252.211-7007 (AUG 2012)• flat file changes 4.0 phased out (OCT 2013)• registry changes v5.2 - released (DEC 2013)• DFARS 211.2 (DEC 2013)• DFARS PGI 245.1 (DEC 2013)• DFARS 252.211-7003 (DEC 2013)• DoD Manual 4140.01 (JAN 2014)• and more to come... …

RECENT UPDATES REQUIRE THE NEED FOR YOU TO REMAIN INFORMED...


How do I remain

informed?

RESOURCES AVAILABLERESOURCES AVAILABLE


Resources Available

THERE ARE MANY RESOURCES TO CHOOSE FROM….


Resources Available (cont.)NPMA IUID SIG

Here are a few of the reasons to join our SIG:

stay informed

share your experiences

mobile friendly

and it is FREE!

collaboration

discussion

resources

networking

ask questions

get answers

http://npma-sig.ning.com/group/uid-sig


What’s Coming?

ONGOING & FUTURE CHANGESONGOING & FUTURE CHANGES


Ongoing & Future Changes

Contract Scorecard ONGOING WebFLIS – Controlled Access JUN

2014 DoD Electronic Business Portal [WAWF/UID] AUG 2014 FTP Guide Appendix N Property Transfer

AUG 2014 Flat File Specification Version 6 (v5.1.1) AUG 2014 Checking registry items – Data Integrity TBD Cont. metrics & scorecard capabilities. TBD Talks of introducing an electronic DD1149 TBD


Contract ScorecardGFP DFARS Required Clauses GFP FAR Clause when Cost Reimbursable

Scorecard Goal

Status Lower UpperGreen 92 100Yellow 85 < 92Red 0 < 85

Component 2014-Q1

Air Force 88%

Army 83%

DCMA N/A

DLA N/A

Marine Corps 75%

Navy 83%

ODA 60%

Component 2014-Q1

Air Force 38%

Army 17%

DCMA N/A

DLA 66%

Marine Corps 7%

Navy 20%

ODA 19%

Avg 28%

Avg78%


WebFLIS – Controlled Access


DoD Electronic Business Portal Plan* (WAWF/UID) (AUG 2014)

MYINVOICE

IUID REGISTRY

CORTCORT

EDAEDASingle Sign-on Access via the

DOD ELECTRONIC

BUSINESS PORTAL(WAWF)

*This diagram is not the official integration plan –for illustration purposes only.


2.6 ECP0761 - IUID Registry Incorporation into WAWF Portal

2.6.1 Condition - The purpose of this change is to integrate the IUID Registry application into the WAWF Portal Architecture.

The ability to add new acquisition deliveries directly to the IUID Registry has been removed. New acquisition deliveries of end items will be submitted via the WAWF Receiving Report.

WAWF has added the capability to capture "Mark" information and all associated fields based upon the current IUID Registry data entries, validations and edits for new items.

The following documents will have the capability to capture “Mark” information for the new UID (Parent UII and Embedded UII) items.• Receiving Report• COMBO• Receiving Report with Purchase

• Card as method of payment• Energy Receiving Report• Energy COMBO


Questions

2014 NPMA Spring Seminar Value Through Professional Asset Management IUID Clause and Implementation...

Documents

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