2014 Carlmont Spring Music Cruise

Parent MeetingMarch 4, 20147-8:30 pm

Agenda

Welcome/Introductions Trip Overview – Itinerary Cruise Details Responsibility:

Parent Student

Q/A – Wrap Up

Introductions

Coordinators Trip: Dana Engelhardt Head Chaperone: Dana Engelhardt Payment Coordinator: Karen Werner Student paperwork: Geri Crane Instruments: Kurt Campbell Bus Captain: Dave Hendershott Luggage: TBD

Trip Overview – Itinerary

Thursday 4/10/14 6:00 am Arrive @ school w/luggage &

instruments – Deposit in Theater Lobby (Buses #1 and 2) or Music Room (Bus #3 and 4) Report to your chaperone, wait with your luggage for further instructions

6:30 am breakfast snack/load buses 7:00 am buses depart Lunch stop on way to UC Irvine 2:30 pm arrive UC Irvine 3:00 – 5:30 pm Clinics/Campus Tours

Thursday 4/10/14 Continued 6:00 pm continue on to Long Beach Area 7:00 pm arrive at Holiday Inn Long Beach

Airport– Check-in 7:30 pm Dinner at Hotel 8:30 – 10:30 pm Swim/Hang out 11:00 pm Lights Out

Trip Overview – Itinerary

Trip Overview – Itinerary

Friday morning 4/11/14 6:30-8 am continental breakfast 8-8:30 am room check-out 8:30-9 am load buses, drive to CSU

Long Beach 9-12:00 pm Music clinics & tours @ CSU

Long Beach 12:00 – 12:40 lunch @ CSU Long Beach

Trip Overview – Itinerary

Friday afternoon 4/11/14 12:45-1 pm load buses drive to Carnival Cruise

Terminal 1- 5 pm unload buses, board Carnival

Inspiration Cruise Ship, set sail Carnival Cruise

5 adjudicated performances 3 dinners: dress-up Ensenada Excursion: La Bufadora Enjoy activities onboard ship

Trip Overview – Itinerary

Monday 4/14/14 8-11 am debark Inspiration cruise ship 10-11am load buses Parent pick-up by prior

arrangement 11 am depart for return to Carlmont Lunch and dinner break on the road 9 pm estimated arrival at Carlmont

Enjoy remainder of Spring Break

Parent Responsibility

Thank you for your support to this point!! Ensure students are packed Ensure students have cash for “Sail &

Sign” card and meals not covered. Reinforce conduct guidelines

Student Responsibility

Pack according to the packing list Exhibit exemplary conduct on trip Abide by ship & school rules/dress code Follow chaperone directions Participate in UC Irvine and CSU Long Beach

workshops and tours Attend cruise performances Assist when asked to do so to the best of

your ability Carry instruments on board and off ship

Chaperone Responsibility

Supervise up to 8 students Hold students’ passports Assist 4/10-4/14, 2014 Mr. DaBaldo, Mr.

Smart, trip coordinators and other chaperones (i.e., music clinics, performance set-up/take down, movements).

Ensure students have completed Carnival Check-in

No consumption of alcoholic beverages while on tour

Cruise Related Comments Food:

no kosher meals available special diet: 4 weeks prior to set sail

Instrument Storage: lockable room for medium/large instruments

Clothing: casual attire during day. Evening dinning attire:

No shorts, T-shirts, jeans permitted in dining rooms. Slacks/khakis and collared shirts for boys Pants, skirts or dresses for girls

Buddy System Curfew 11:00pm Participants

187 students 25 chaperones, including Mrs. Gleaton 2 teachers 2 parent clinicians 4 bus drivers

Cruise Related Comments

Luggage constraints: 1 suit case & 1 carry-on, cabin space limitedCarnival luggage tags provided All bags and equipment must have

Carnival luggage tags, marked with cabin number.

Keep travel documents with you, not in luggage.

Cruise Related Comments

Emergency Telephone Number 1-877-225-7447 Must know ship name (Inspiration),

departure date (4/11) Approx. cost $25-30 for first minute, $8-10

for each additional minute. Only use in event of emergency Rates are same for calling ship to shore Calling cards may NOT be used on board Cell phones will not work on the cruise Cell calls from Mexico will be very

expensive

Cruise Related Comments

Sail & Sign Card details: No cash is accepted for purchases The shipboard credit program (Sail &

Sign) requires a minimum of $50.00 cash deposit or a credit card. Credit cards accepted (Discover, VISA or MasterCard) must be in students name and are presented at check-in.

No American Express cards or travelers checks accepted

Cruise Related Comments

Spending Money Needed for souvenirs and any beverages not

included. Iced tea, water, milk, coffee/tea are included.

Soft drinks are $2.75 per 20 oz. bottle +

gratuity or you may purchase…… “Bottomless Bubble” card details:

Under 18 yrs. old = $14.51 (includes tax) Over 18 yrs. old = $19.35 (includes tax)

Cruise: Extra Expenses

Room service – gratuity “Bottomless Bubble” Card All patisserie items, special coffee drinks Photos, portraits Onboard duty free shopping Medical Services Internet Café Emergency phone calls: ship to shore

communication

Cell Phones Use During the Cruise

Our advice is for students to turn off their cell phones when we leave port in Long Beach and put them in the safe in their cabin until we arrive back in Long Beach on Monday morning.

Students who wish to use their phones during the cruise do so at their own risk and expense.

Parents should check with the Carnival website and their cell phone carrier for information about cell phone use on board the ship.

Ship Rules

No noise in cabin areas after 11 pm No congregating, eating, drinking or running in hallways No abusive or offensive language Headphones must be used with radios on deck Abuse or theft of physical property will not be tolerated No drinking of alcoholic beverages for those under 21 Purchase, possession and consumption of illegal drugs will not be tolerated

Note: Violation of ship rules will result in either:• Student tethered to chaperone or • Student will be removed from the ship to make his/her own way home, accomplanied by a chaparone, at his/her families expense.

Q/A – Wrap Up

Any questions?

Websites

http://www.fourseasons-tours.com/ http://carnival.com/ http://carlmontmusic.com/