2014-2015 StudentInformation SYI Project

MDECA Student ServicesPresenter: Melissa Bauer

Agenda

•SYI Information▫Timeline▫Form Changes

•Step-By-Step Electronic Survey •Training Schedule•Final Q & A Session

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Data Integrity•What is it?

▫the assurance that data is consistent and there is a close correspondence between the facts stored in the database and the real world it models

•Why is data accuracy important?▫Funding▫State Local Report Card▫Decisions Making by Administration,

Teachers, Parents, and Community▫Historical Accuracy

Who is responsible?

EVERYONE!!

Project Premise

• Enable collaboration among those who plan the new school year

▫ Everyone should be involved! ▫ EMIS Coordinators, Teachers, Principals,

and even Superintendents!

• To streamline processes for both school districts & MDECA

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Communications

•MDECA will be sending email communications to all listed survey contacts letting them know we have started/completed SYI processing

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SYI Timeline Information

•5 business days to process initial surveys and StudentInformation SYI

•Processing starts Day 1 - next business day after the last ‘Building Survey’ form has been submitted and the district calendar has been received• Send Survey Completion Notification to MDECA

– daslsupport@mdeca.org • Send District Master Calendars -

daslsupport@mdeca.org

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Timeline Questions

•When will the district submit the surveys to MDECA for SYI/Integration processing?

•When does the StudentInformation Project Manager intend to complete the StudentInformation SYI Checklist?

•When does the StudentInformation Project Manager intend to release the new school year to staff to begin the scheduling process?

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Timeline Questions

•When will the district notify MDECA that all scheduling has been completed?

•Checklist for this question▫Has all scheduling been completed in

StudentInformation?▫Has each building set the DASL Options

Final Schedule Result Set?

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Master Schedule•What is the Master Schedule?

▫Compilation of courses, course sections, and course groups that allows teachers & rooms to be linked with students through course information

•Why is it important and necessary? Information used to meet reporting requirements

for staff & students in EMIS Information must be available to begin GradeBook

Integration process to enable teachers to create assignments and manage grades

•Needs to be finalized in order to set school year into motion – Attendance, Assessment Labels, Lockers, Discipline, Fees and more!

SYI Recommendations•Allow time for your district

StudentInformation Manager or other specified personnel to complete SYI checklist for district▫This checklist is sent via email when we inform

you that processing has been completed!•Scheduling in buildings should not begin until

all items on the SYI checklist are completed•Process Bulk Promotion/Enrollment weekly

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District Team Meeting Suggestions•Hold a workshop session before submitting

district and building surveys▫How is your curriculum going to change for

next year? Discuss elementary style report card changes Discuss courses/classes to be offered

▫How is student progress going to be measured? District/building grading scales Elementary standards and assessments on report

cards▫Collect survey checklist information

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Survey Submission• Forms are now generated through Reporting

Services• Objective of new form

• Save district time• Save MDECA processing time• Pre-populates district and building information

from current school year database• Form should be extracted as a Word document

so it can be edited by the district and submitted to MDECA

▫ One District Survey is required▫ Submit one “Building Survey” for each building

within your district One survey for multiple buildings is allowed

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Survey Submission

•All Survey Word documents and a copy of the district’s calendar should be submitted to Student Services via CA Unicenter Helpdesk or email – daslsupport@mdeca.org

•SYI processing cannot begin until all documents have been received!

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Step-by-Step Example: How to fill out the SYI Surveys

Reporting Services Surveys

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StudentInformation Updates

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Other announcements

•Staff Changes•Training schedule posted to website•Complete surveys in today’s email•14.2 for ProgressBook Suite to be

installed tentatively 2/1/14•DataMap demonstration upcoming watch

for future emails•aSc Master Scheduler will be available

this spring

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Questions 04/21/23

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