2013 STAAR & STAAR EOC CAMPUS COORDINATORS TRAINING Assessment, Research & Evaluation Department...
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Transcript of 2013 STAAR & STAAR EOC CAMPUS COORDINATORS TRAINING Assessment, Research & Evaluation Department...
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2013 STAAR & STAAR EOC CAMPUS COORDINATORS TRAINING
Assessment, Research & Evaluation DepartmentPresented by:
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This PowerPoint does not eliminate your requirement
to read the Test Administrator Manuals.
READ THE MANUALS!!
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TEST SECURITY AND CONFIDENTIALITY
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Test Security
Security involves accounting for all secure materials Before During After…each test administration
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Test Security
Security involves only authorized persons having access to any secure test material. All testing personnel must be trained before handling secure materials,
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Test Security
Keep tests in locked storage when not in use
Immediately after each session return test materials to the campus coordinator
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Confidentiality
Confidentiality refers to protecting the contents of each: Test booklet Answer document Online test content
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Confidentiality
Each person with access to test materials shall maintain and preserve the security and confidential integrity of the test.
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Confidentiality
No one must view the test booklets answer documentsBefore, during or
after a test administration No unauthorized
viewing discussing scoringThe contents of a
test at any time
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Confidentiality
No duplication of testing materials Break the seals ONLY of the session
taking place that day Be sure to administer tests exactly as
instructed in the manual
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Confidentiality
Do not reveal or answer any questions relating to the content of the test at any time
Do not review student responses change a student’s
answer in the answer document
instruct a student to change their answer
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Active Monitoring
Monitoring during test administrations is the responsibility of the test administrator, the campus test coordinator, the campus principal, and the district test coordinator. Teachers are required to actively monitor students
during testing. Principals and Campus Test Coordinators are required to
actively monitor testing sessions at their campus.
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What Is Active Monitoring?
Watching students during testing. The focus of the teacher’s attention is on the students and not elsewhere.
Walking around to better observe what students are doing. (Are students; working on correct section of test, marking answers on the answer document, not cheating, not using cell phones, not talking or communicating with other students, etc.?)
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What is NOT Active Monitoring?
Anything that takes the test administrator’s attention away from the students during testing. Examples include: Working on the computer or doing email. Reading a book, magazine, or newspaper. Grading papers or doing lesson planning. Leaving the room without a trained substitute test
administrator in the room. Leaving students unattended during lunch or breaks.
Be sure to not read the test content over a student’s shoulder and do not examine specific student responses during testing, since doing these will be a test security violation committed while active monitoring.
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Cell Phones The use of cell phones or other two-way
communication devices is prohibited during testing for students and test administrators
The reason is that cell phones can…. disrupt the testing environment be used to cheat by obtaining unauthorized
assistance on test content by students, and can be used to image secure tests and compromise
the confidentiality of the test with their camera feature by students and teachers.
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Seating Chart Rule
Seating Charts are required for all test administrations. Seating Charts must include: Location of testing
session(district, campus, room) and a brief description of the testing area (classroom, library, broom closet, etc.)
The assessment being given including grade and subject.
The first and last names of the test administrator(s).
The first and last names of each student and where they were seated for testing.
If students are regrouped during testing an additional seating chart will be needed for the new group. The new seating chart should indicate the time students were regrouped.
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Oaths
Test Security Modules must be viewed by all personnel NEW to testing
Certificates of completion must be submitted to the Campus Testing Coordinator
Test administrators, technology staff, and other school personnel who will be present in the testing room must be trained and sign an oath.
Office staff and other personnel around testing materials or testing must also be trained in test security and sign an oath.
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Penalties
Placement of restrictions on the issuance, renewal, or holding of a Texas educator certificate, either indefinitely or for a set term;
Issuance of an inscribed or non-inscribed reprimand;
Suspension of a Texas educator certificate for a set term;
Revocation or cancellation of a Texas educator certificate without opportunity for reapplication for a set term or permanently.
Possible criminal prosecution under TEC ξ39.0303, Section 552.352 of the Texas Government Code, and Section 37.10 of the Texas Penal Code.
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Testing Irregularities
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Serious Irregularities
Directly or indirectly assisting students with responses to test questions
Tampering with student responses Viewing secure test content before, during, or
after an administration Discussing secure test content, student
responses, or student performance Scoring student tests, either formally or informally Duplicating, recording, or capturing electronically
secure test content without permission from TEA
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Procedural Irregularities
Eligibility Error IEP Implementation Issue Improper Accounting for Secure
Materials Monitoring Error Other Procedural Errors
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Submission of Information
All suspected incidences of testing irregularities should be reported immediately to the Campus Testing Coordinator, who will submit reports to the District Testing Coordinator.
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Student cheating
If a district determines that a student has been involved in an attempt to cheat on a state assessment, the district is required to invalidate the student’s test.
Additional disciplinary action may be taken at the local level in accordance with district policy.
Any locally determined disciplinary actions stemming from the cheating must be submitted to TEA.
Submission of a separate online incident report form will be necessary ONLY if the district determines that adult testing personnel contributed to, caused, or did not detect the cheating due to inadequate monitoring.
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Report Irregularities
All staff members are directly responsible for IMMEDIATELY reporting to the CTC any violation of test security or confidentiality that they participate in or witness
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Document Retention
Campuses are required to maintain the following documents for a period of 5 years following a test administration Testing irregularity and investigation
documentation Inventory and shipping records Signed security oaths for all testing
personnel Seating charts Miscellaneous mandatory testing forms
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STAAR TIME LIMITS POLICIES AND PROCEDURES
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Test Schedule
Tue, April 2nd 4th & 7th Writing 5th & 8th Math
Wed, April 3rd 4th & 7th Writing
(Day 2) 5th & 8th Reading
Mon, April 1st English I & III Writing
Tues, April 2nd
English I & III Reading
Wed, April 3rd
English II Writing
Thu, April 4th English II Reading
Elementary & Middle School
High School (EOC)
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Test Schedule
Tue, April 23rd 3,4, 6 & 7th Math
Wed, April 24th 3,4, 6 & 7th Reading 5th & 8th Science
Thurs, April 25th 8th Social Studies
Mon, April 22nd TAKS XL ELA Retest
Tues, April 23rd TAKS XL Math & Retest
Wed, April 24th TAKS XL Science & Retest
Thu, April 25th TAKS XL Social Studies &
Retest
Elementary & Middle School
High School (EOC)
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Test Schedule for SSI
Tue, May 14th 5th & 8th Math
Wed, May 15th 5th & 8th Reading
Elementary & Middle School
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Start and stop times
The four-hour time period will start when the test administrator has read directions and tells students to begin working on their tests.
Start time for the test session must be recorded on the seating chart.
Students must record all responses on their answer documents or online before the end of the four-hour time period.
Once the four-hour time period has ended, test administrators will instruct any students still testing to either put their pencils down and close their test booklets or stop their online tests.
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Start and stop times
Each student’s stop time must be recorded on the seating chart.
Distribution of materials and the test administrator “SAY” directions are not included in the four-hour time limit.
Communicate (orally or in writing) the amount of time left to test in one-hour intervals and, if desired, in shorter intervals during the last hour.
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Breaks
Lunch Emergency Situations Class consolidations Medical breaks to
nurse
These will NOT stop the clock
These WILL stop the clock
Campuses should be aware that the time clock will stop for students who go to the nurse for medical reasons. The test administrator must document the time the student stops and restarts the test and must make the student aware of his or her adjusted testing time.
Water breaks Bathroom breaks Snacks breaks Physical or mental
breaks
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Lunch
Students may stop testing to take a supervised lunch.
The testing time must be stopped for a lunch break and will restart when students resume taking the test.
Students must place their answer documents inside their test booklets so that all secure materials can be collected and placed in locked storage.
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Caution!!!
A test administrator who has been trained in testing procedures must be present in the room at all times to monitor the students and ensure there is no discussion of any test content during lunch/breaks.
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TEST ADMINISTRATION
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Before Testing
Training Campus Personnel for Testing
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Test Administrator Responsibilities
Read the Test Administrator Manuals (paper and online)
Attend training conducted by your campus test coordinator
Receive secure testing materials from your campus test coordinator
Observe all rules regarding test security and confidential integrity of the state testing system
Supervise and actively monitor testing
Do not provide any unauthorized assistance to students during testing
Do not view the test, discuss the test, or score a student test either before, during, or after testing
Administer the tests in strict compliance with the directions in the Test Administrator Manuals
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Test Administrator Responsibilities
Mark the appropriate score code and test taken information code for each student test administered.
Return all testing materials to the campus test coordinator immediately after students finish testing.
Report testing irregularities and security violations immediately to the district test coordinator.
Prepare statements for submission to TEA if you are involved in a testing irregularity or test security violation.
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Test Administrators - You must…
Read the test administrator manual thoroughly
Ask the Campus Testing Coordinator if you have ANY questions When in doubt,
ASK!
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Test Administrators - Verify, verify, verify!
During test day, if you think the student is Taking the wrong test, Should not be using an
accommodation Should be using an
accommodation that they were not given
Inform the Campus Testing Coordinator
ASAP!
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Any questions….
Questions should be directed to the Campus Testing Coordinator and then to the District Testing Coordinator
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Before Testing
Preparing the Testing Room Environment
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The room should be…
Quiet Well-lighted Well-ventilated Comfortable
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The room should…
Have all bulletin boards and instructional aids covered or removed
Have “TESTING-DO NOT DISTURB” signs posted
Have a trained test administrator present at ALL times
Have enough space for each student to work
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Before Testing
Preparing Test Materials for Distribution
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Verifying Pre-coded Information
Process for verifying elements of pre-coded labels and answer documents
Overwriting pre-coded information (if incorrect)
Hand-gridding entire answer document if student information (name, dob, PEIMS #) is incorrect
Supporting documentation for hand-gridded answer documents eSchools report for each student
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Gridding demographics
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Verifying Information of Students with Accommodations
Ensure your list of accommodations is the current
Verify the accommodations are allowed for that particular test
Prepare testing locations for students with accommodations (i.e. small group, oral administrations, computer lab, headphones, etc.)
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Gridding the accommodations field
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Gridding linguistic accommodations
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Preparing for Online Testing
Remove old versions of TestNav and purge all test info
Install new proctor caching software and testing tool
Create test sessions
Print authorizations
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Remember…
Test booklets and answer documents must be checked “out” from and “in” to the Campus Testing Coordinator every day
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Remember…
There must be at least one test administrator for every 30 students to be tested
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CAUTION
Be certain to administer the correct subject area test on the assigned day
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Before Testing
Preparing Additional Resources
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Optional Procedures and Materials
Remember that the Optional Test Administration Procedures and Materials available to ANY student These do NOT have to be coded in the answer
document
1. Preferential seating2. Special lighting
conditions3. Signing or translating
test administration directions
4. Reading the test aloud to self
5. Reading aloud or signing the personal narrative, expository, literary, or persuasive writing prompt
6. Reading assistance on the grade 3 mathematics test
7. Scratch paper or other material to use as workspace
8. Minimizing distractions9. Colored overlays10. Magnifying devices11. Blank place markers12. Highlighters, colored
pencils, or crayons
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Dictionaries
A dictionary may be utilized by any student in an ELA test in grades 6-12
ELL’s are eligible to use dictionaries as a linguistic accommodation in grades 3-12
Dictionaries are an allowable accommodation in an ELA for eligible students with special needs in grades 3-5
Dictionary used in test day must be the same type of dictionary used
during instruction
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Calculator policy
Must be provided for STAAR EOC (Math and Science)
Calculators may be provided as an APPROVED accommodation for students in grade 3-8
High School (EOC)Elementary & Middle School
Calculator used in test day must be the same type of calculator used during
instruction
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DURING THE TEST ADMINISTRATION
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During Test Administration
Ensure each student receives the correct test booklet and answer document
Ensure all Test Administrators are actively monitoring at all times
Ensure all testing personnel understand that they may NOT: Provide assistance View the tests without authorization Discuss confidential student information Check for strategies
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CAUTION
When reading instructions from the administrator manual DO NOT Elaborate Rephrase Make additions/deletion to instructions
Any deviation is considered a TEST IRREGULARITY!
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Test Administrators CANNOT…
Translate test questions/prompts* Rephrase or add information* Discuss test questions with
anyone BEFORE, DURING or AFTER the test
*Unless student has this type
of approved accommodation
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During Test Administration
Ensure that the 4-hour time limit is adhered to
Students must have their responses transferred to their answer documents before the end of the 4 hours
Students must be aware of the time they have left to test Indicate either verbally or in writing (on the board)
every hour, then at 30 minutes and 15 minutes during the last hour.
Remind students frequently to transfer their responses onto their answer documents
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During Test Administration
If a student has an alternate start/stop time than the rest of the testing room, this must be documented on the seating chart This student must be kept aware of their individual
time left to test each time you announce it the rest of the room
4-hour time period starts AFTER the test administrator finishes reading the directions
Start and stop times must be recorded on seating charts
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After Test Administration
No unauthorized viewing
No scoring of student responses
No discussion of confidential student information
No erasing stray marks or darkening response ovals
Account for all test materials
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OR NOT TO DO…
TO DO
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DO
Allow students to write notes or work problems in their test booklet
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DO
Make sure students are staying on task
Remind students to record their responses on their answer documents
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DO NOT
Allow students to work on a test section that has not yet been administered
Allow students to return to a test section attempted on a previous day
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DO NOT
Allow students to talk to each other while test booklets are opened.
Allow students to wander about the room while others are testing.
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Know what to do about
Breaks Lunch Emergencies Transcribing Changing testing rooms Special test situations
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RETURNING MATERIALS
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Remember to…
Remove the answer documents from the test booklets
Have students erase any stray marks from the answer documents
Verify that all test booklets and answer documents are accounted for
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Gridding score codes
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Gridding the test taken info field
3-5 English or Spanish
Test Form #
3-8 EOC/Above Grade (if applicable)
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Gridding the test taken info field
For students taking an ABOVE grade STAAR test
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Any Questions?
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…Just kidding