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Advert View :: Supervisory Accountant | Nairobi | Accounting / Finance /

Auditing

Job TitleSupervisory Accountant

Reference13-27

Advert Details

Recruiter: USAID KenyaUpdated

on:2013-04-17 06:50:30

Contract Permanent

Location: Nairobi Available: Immediately

Category: Accounting / Finance / Auditing Offer:FSN-12 (Kshs.3,992,096 - Kshs.

6,786,560)

Introduction

BASIC FUNCTION OF POSITION: Applying professional accounting principles, theories and practices, the

incumbent serves as a senior FSN Supervisory Accountant who co-ordinates and monitors professionalaccounting, budgeting, and reporting activities of a broad scope and complexity on a regional platform.

Minimum Requirements

The position is open to Current USG Foriegn Service Nationals (FSNs), Locally Engaged Staff (LES) of

the U.S. Mission to Kenya. Employees currently on probation are ineligible to apply.

http://www.myjobsinkenya.com/http://www.myjobsinkenya.com/http://www.myjobsinkenya.com/

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REQUIRED QUALIFICATIONS

1. Education: CPA(K) or ACCA certification and a Masters degree in accounting, finance orbusiness administration, from an accredited institution, is required.

2. Prior Work Experience (40%):7-10 years of progressively responsible experience in professionalaccounting or auditing is required. At least five years of this experience should have been with a

U.S. Government (USG) agency.

3. Post Entry Training:Completion of the USAID/Washington Financial Management Program,with an emphasis on USG accounting and budgeting, leadership skills course, and other related

professional training. All courses are subject to the availability of funds and course availability.

4. Language Proficiency:Level IV oral and written English and Kiswahili (Fluent) are required.Excellent writing and verbal skills are required.

5. Knowledge (30%):A thorough knowledge and understanding of professional accountingprinciples, theories, practices, and terminology, USG and local law, including regulations and

procedures governing USAID financial management, is required. The Supervisory Accountant

must have a comprehensive understanding of Agency organization and operations.6. Skills and Abilities (30%): The work requires a high level of analytical skills, professional

expertise, and sound judgment. The Supervisory Accountant must be able to apply professional

accounting principles and practices to the demands to USAID accounting and reporting

requirements; be able to maintain effective working relationships with American and FSN

colleagues and client Mission staffs; and, be proficient in Phoenix, Microsoft Office Suite, and

other standard Mission Windows applications.

Job Specification

BASIC FUNCTION OF POSITION

Applying professional accounting principles, theories and practices, the incumbent serves as a senior

FSN Supervisory Accountant who co-ordinates and monitors professional accounting, budgeting, and

reporting activities of a broad scope and complexity on a regional platform. To accomplish this, the

Supervisory Accountant is supported by seven to ten professional Accountants.

MAJOR DUTIES AND RESPONSIBILITIES

The Supervisory Accountant directs and supports the maintenance of the Phoenix accountingand control system covering all appropriated funds and numerous subsidiary accounting

systems required for accurate tracking and reporting on appropriations and allowances,

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projects, project components, operating expenses, administrative and management activities,

and specialized accounts such as foreign currency trust funds; provides professional guidance

and supervision to subordinate professionals engaged in these fiscal and accounting activities;

recommends certification of funds availability and provides professional accounting advice to

strategic objective (SO) team officials engaged in program/SO implementation; establishes and

monitors pre-validation techniques to ensure availability of funds to meet legitimate needs and

avoid Anti-Deficiency Act violations.

The Supervisory Accountant serves as accounting resources for client operating units of USAIDactivities, budgetary controls, and other complex aspects of USAID Financial Management

services as the USAID Financial Management Office representative on SO teams to advise on the

accounting and financial aspects of anticipated and ongoing activities; participates on evaluation

committees for the selection of US/TCN/FSN positions for SO teams; perform TDYs to client

operating units to cover for Accountants or Controllers while they are on leave or during gaps in

assignment.

The Supervisory Accountant provides monthly, quarterly, and year end reports of the financialstatus of activities, including narrative, statistical, and ad hoc reports as required by

USAID/Washington and Mission Management; directs reviews of financial records to determine

the status and validity of un-liquidated obligations, and initiate action to de-obligate funds inexcess of determined requirements (this is done as a continuous Section 1311 review for the

U101 certification); and ensures the accuracy of USAID/Washington reportsU101, U106,

U111, U102, W-03, W-04, and others. Other activities include tracing incoming advances of

charge (AOC), intra-government payments and collections (IPACS), and accrual generation and

verification among others.

The Supervisory Accountant prepares OE budgets for USAID/EA and USAID/Kenya, andsupervises the preparation of those of other client Controller and non-Controller missions within

the region; monitors the execution of approved OE and project budgets, and forecast

deficiencies and excesses of budgeted funds; clears all accounting documents for certification by

the Controller, using the delegated responsibility to approve others (e.g., correction journal

vouchers, etc.); conducts formal and informal training of the professional accounting staff in theController and USAID at large; performs miscellaneous related duties assigned by the Controller

(e.g., preparation of one-time reports required by either USAID/Washington or local USAID

management).

Performs other duties as assigned or required.

POSITION ELEMENTS:

1. Supervision Received: The Supervisory Accountant reports directly to the Deputy Controller.The supervisor makes special assignments, but the bulk of work occurs in the normal course of

Mission operations and is done independently. Guidance is normally restricted to policyquestions, while technical adequacy and accuracy is assumed.

2. Available Guidelines: Guides include the Automated Directives System (ADS), USAID Handbooks(esp. HB19), the Controllers Guide Book, Standardized Regulations, Controllers Bulletins and

Notices, Phoenix guides, etc. However, considerable reliance is placed on the personal

knowledge and understanding of professional accounting gained out of experience.

3. Exercise of Judgment: The Supervisory Accountant must exercise extensive judgment as theyadvise professional staff and SO team leaders in the management of bilateral and special

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financial issues. Some of these issues must be resolved urgently and on a priority basis, since

they are, often time, funding and/or politically sensitive. The Supervisory Accountant must be

able to maintain a high level of confidentiality as he/she will handle personal and semi-sensitive

materials.

4. Authority to Make Commitments: With delegation from the Controller and the supervisor, theSupervisory Accountant is fully authorized within the law to commit staff resources and

establish priorities. In the absence or preoccupation of the supervisor, the Supervisory

Accountant will become the de-facto office chief.

5. Nature, Level, and Purpose of Contacts: The Supervisory Accountant works closely with SO teamleaders, Controllers in missions serviced by the Office, Washington CFO staff, and EXOs in non-

controller missions serviced by RFMS/Nairobi in the execution of assigned duties.

6. Supervision Exercised: The Supervisory Accountant supervises seven to ten professionalAccountants.

7. Time Required to Perform Full Range of Duties after Entry into the Position: One year.

NOTE

Current USG employees must meet the "time-in-grade" requirement of 52 weeks in the previous lower

grade to qualify for the position at the level in this vacancy announcement or be at the same grade for

which the position is being recruited.

HOW TO APPLY

Step 1: Fill out the job application questionnaire at www.myjobsinkenya.com/usaid. Complete the

questionnaire to the end. Once this is done, go to Step 2.

Step 2: Internal Applicants/Current USG Employees: Send a memo explaining your qualifications for the

position, your up-to-date resume/CV, and a copy of your most recent Performance Evaluation Report to

nairobihr@usaid.gov. Scan and send all your attachments including all relevant certificates, degrees or

diplomas as one document. The Notice No. (on the top left-hand side of the vacancy announcement)

and your name as it appears on your online application MUST be included in your e-mail subject line.

USAID/HR will NOT accept any hard copy applications.

Incomplete application packages will not be considered.

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The closing date for receipt of applications is COB April 30, 2013.