2012 2nd Quarter Report - Michigan City...

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Six on the Lake/Washington ParkMichigan City, Indiana 46360

Voice 219.873.1506Fax 219.873-1540

w.michigancityparks.com

2nd Quarter Report - 2012April 1, 2012 through June 30, 2012

Park Office Administrative StaffReport

• Personnel- Full Time 5- Part Time 1

$4,120

aria ($2,777)

Jan Orlich, Superintendent Shannon Eason, Administrative DirectorDebbie Studtman, A/P-Budget Clerk Sally Williams, Payroll Clerk

Michelle Glidden, Secretary Jeremy Kienitz, Recreation Director

• Rentals & Revenue- Note: Rental revenue is money collected during the current quarter and may be paid well in

advance of the rental date. Number of rentals reflects the actual number of rentals duringthe quarter.

• Krueger Memorial Hall Rentals & Revenue — 2nd Quarter Comparison

8000 6,897

6000

4000 •Rentals

2000 . •Revenue

0I I

-2000

-4000

NOTE: To better reflect the usage of the Memorial Hall we are including all reservations where thefees have been waived such as Summer Festival events, Mayor’s meetings, etc. The 2nd quarterrentals included 3 functions where the fees were waived and 10 paid reservations. Also note thatkarate classes were not offered this quarter resulting in 16fewer rentals.

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• Michigan City Senior Center Rentals & Revenue — 2nd Quarter Comparison

$4,7905000 $4 520

4000

3000• Rentals

2000 •Revenue

1000(4)

0 $270)rianc

(1000)

NOTE. To better reflect the usage of the Senior Center we are including all reservations where thefees have been waived such as Summer Festival events, Mayor’s meetings, etc. The 2nd quarterrentals included 6 functions where the fees were waived and 9 paid reservations. There were 3blocked/do not rent days.

• Washington Park Shelter Rentals — 2rn1 Quarter Comparison

2 4182500

2000

1500Rentals

1000 •Revenue

500

0 (13 $68)

(500)

ni,

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• Guy Foreman Bicentennial Amphitheater Rentals — 2nd Quarter Comparison

2011

e I

1

1

1

1

1

1

0

0

0

0

02012 Variance

• Old Band Stand/Gazebo Rentals — 2’~ Quarter Comparison

675700

600

500

400

300

200

100

0 __________________________________________

(100)

(200)

(300)

• Rentals

• Revenue

Rentals

• Revenue(3)

2011 2012 Varia.

($275)

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• Millennium Plaza Rentals — 2i~d Quarter Comparison

• Beach Wedding Rentals — 2rn1 Quarter Comparison

900

800

700

600

500

400

300

200

100

0

- April 1- April21- April21- April28- May 5-6- May13

Washington Park Zoo opens for the seasonAdopt-a-Beach clean up eventBuffalo Bill Fishing TournamentHoosier Coho Classic Pro/Am Tune Up Fishing TournamentHoosier Coho Classic Fishing TournamentMother’s Day celebrated at Washington Park Zoo

375400

300

200

100

0

(100)

(200)

(300)

(400)

I I

2011 2012 Varia ce

Rentals

• Revenue

• Rentals

• Revenue

• Events

2011 2012 Variance

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- May19- May25- June8- June9- June9- June15- June16- June17- June23- June23- June30- June30- June 30 -July 1- June 30 -July 1

Brew at the ZooBeach and Water Safety Expo at Washington ParkCoho Club Fish FryZOO-B-QUEPro/Am Beach Volleyball TournamentMovies in the ParkFlag Day Ceremony at Millennium PlazaFather’s Day celebrated at Washington Park ZooKiddie Parade in Washington ParkZoofari Beach PartyBig ParadeThe Big DCI ShowSkamania Mania Fishing TourneyKite Fest

Shannon Eason, Director ofAdministrative Services

• Beach ManagementBeach location marking system

• Distributed maps to all emergency agencies• Hosted training for all LaPorte County and Michigan City emergency personnel

on April 24, 2012• Indiana DNR• LaPorte County 911 Center• LaPorte County Emergency Management Agency• LaPorte County Emergency Medical Service• LaPorte County Hazmat• Michigan City Fire Department• Michigan City Police Department• Michigan City Port Authority• United States Coast Guard• Washington Park Lifeguard Team

New sign kiosks installed in Washington Park, California Avenue & Beachwalk• Added QR codes to signs for instant access to our website, current beach

conditions and IDEM’s Beach Guard website

News Dispatch beach management series• May 25 Rip Current & Beach Safety• June 8 Beach Location Marking System• June 22 Washington Park Lifeguard Team

IDEM grant• The Park Department was awarded a grant in the amount of $17,477 for water

quality testing and notification

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• Lab testing is being performed by the Michigan City Sanitary District• Notification is posted by park staff

Adopt-a-Beach event in Washington Park April21, 2012• 95 volunteers participated• 444 pounds of trash was collected offof the beach

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• I.T. ServicesService calls 2nd Quarter

40 28

11.5200

)0-11 2O-1O—---Va~._.Iz ___

r-20 (16.50)

Social Media• Facebook — college intern Taylor Rodriguez has developed a strategy for

marketing on our Facebook account• “Likes” increased 5600 during the 2nd quarter• “People Talking About This” increased 1800% in the 2’~ quarter• Number of people who saw page posts increased 2lOO0o in the 2nd

quarter• Twitter promoting events and programs• www.michigancityparks.com hosted by South Shore Media

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• Trails and Greenways- NIRPC Annual Cornucopia Meeting (Jan Orlich and Shannon Eason)

Annual event detailing progress on our regional non-motorized transportationnetwork

Recreation Department ReportJeremy Kienitz, Director

• Personnel- City Kids Day Camp

Camp Director 1 (Michele Ohms)Camp Supervisors 2Camp Leaders 8

- LifeguardsChief Lifeguard 1 (Ryan Byers)Asst. Chief Lifeguards 2 (Kyle Plummer & Elizabeth Dobben)Lifeguards 13

• Leagues/Tournaments: April 2012 — June 2012

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Memorial Madness 13 Teams $9,100 $6,500 ($2,600)

MCUBO Travel Team 24 Participants $4,500 $2,400 ($2,100)

Adult Men’s Softball 16 Teams $10,500 $8,400 ($2,100)

Adult Coed Softball 14 Teams $5,600 $4,900 ($700)

Men’s 16” Softball 3 Teams $2,125 $1,275 ($850)

Men’s 14” Softball 3 Teams $1,700 $1,275 ($425)

Church Softball League 9 Teams $700 $900 $200

BPA Travel League 10 Teams $5,550 $7,500 $1,950

TOTAL $39,775 $33,150 ($6,625)

• Programs: April 2012 — June 2012

~{•Ic1~~i ~

City Kids Day 58 Participants $3,815 $3,275 ($540)CampStart Smart 15 Participants 0 $525 $525

TOTAL $3,815 $3,800 ($15)

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• Lifeguarding

The Washington Park Lifeguards conducted their annual Mock Rescue on Saturday, June 23rd•

The weather and conditions for the mock rescue were perfect. The mock rescue took placebetween Stop 1 & 2. The mock drill was great training for the staff and most of them did noteven know it was a mock and followed protocol and actively assisted the victim. The mockrescues always serve as a good training exercise prior to our most populated days.

The Washington Park Lifeguard Staff also conducted several training sessions with theMichigan City Fire Department covering each of their shifts in the month of June. Thistraining proved to be very useful for our lifeguards as well as the MC Fire Department.Multiple scenarios were created with both agencies responding to them and working together asif it were a real life incident. We look forward to further training opportunities with the MCFire Department and all other Emergency Response Agencies.

• EventsBeach Safety is the focus of our expo as we try to ensure a fun and safe summer for MichiganCity area children and families. Safety on the pier and near the lighthouse, as well as where togo to find help, will also be presented by the M.C. Lifeguards, the American Red Cross, theM.C. Police Dept., the LaPorte County EMS, IU Health, LaPorte County Sherriff’s Dept., TheNational Weather Service and the M.C. Fire Department. They demonstrated equipment,procedures, and provided sound preventative techniques and advice to avoid tragic accidentswhile at the beach or at home.

:

• Tournaments- Patriot Park Tournaments

• May 11 13 BPA Karstens Umpire Appreciation Tourney, World SeriesQualifier, Youth Baseball

• May 26 27 NSA Memorial Madness, Youth Girls Fastpitch Softball• June 1 3 BPA War by the Shore NIT, Youth Baseball• June 15 17 ETS Sports BPA Lighthouse Classic, Youth Baseball• June 21 24 ETS Sports BPA State Tournament, Youth Baseball

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• City Kids Day CampThis year we have 58 kids enrolled in City Kids Day Camp. The day camp is held at LakeHills Elementary School. We are involved in a grant with other members of the LaPorteCounty Coalition of Youth Serving Agencies. This grant offers us funding for free lunch andbreakfast, reading at the library, learn-to-swim program, arts & crafts as well as an educationalprogram at Purdue North Central. It is a great opportunity for our day campers to broaden theirhorizons and continue to educate themselves in a controlled environment.

Michigan City Senior Center ReportTara Miller, Director

Dorothy Biller — Aide Georgiana Timm - Aide• Personnel

- FuliTime- 1- PartTime-2

• Education and Training- EEOC Training on April 26, 2012 (Tara Miller & Shannon Eason)

Conducted EEO meetings with all staff (seasonal and full time) to explain theCity’s EEO policy

• Membership

2nd Quarter 2011 2012 Variance

Members 1,737 1,819 +82*Men 34% 34% 0Women 63% 63% 0Other 3% 3% 0New Members 142 103 -39

Volunteer HoursSenior Center 1,894 1,753 -141

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AttendanceEvents 4,410 5,441 +1,031Day Trips 117 179 +62

• Attendance- 2~’ Quarter 2012— 5,441 persons attended events- 2k” Quarter 2011 — 4,410 persons attended events

• EventsApril 14 Our 4th annual Spring Fling featuring music by “String of Pearls” trio. A catered lunch

•was included and 115 tickets were soldApril 16 Cooking for One (or Two) class held each month teaches seniors how to cook healthy,

quick meals for one or two personsApril 18 A bus lo ad of seniors enjoyed a First Travel trip to Chicago for the Chicago

Neighborhoods TourApril 18 Our Fancy Foot Clinic continues with the VNA helping seniors to care for their feetApril 22 The Senior Center was proud to sponsor the semi-annual Lion’s Pancake Breakfast

which raises money to help train Seeing Eye dogs as well as other charitable donations.They served over 800 people during this event.

April 23 Popcorn & a Movie, a free program, featured “War Horse.” This was held to a fullhouse audience.

April 24 Coffee with the Mayor was held to a small crowd of about 15 peopleApril 27 The Senior Center hosted a SHIP Training program. SHIP stands for Senior Health

Insurance Program which serves seniors in managing their Medicare & supplementalinsurances.

April 28 The Senior Center proudly hosted the Exchange Club as they held a charitablefundraiser

May FREE hearing evaluations are offered to all members to evaluate their hearing loss.Many members take advantage of this free service.

May 3 Annual Spring card party. 117 members turned out for an evening of cards andcamaraderie. Dinner was included and all proceeds will benefit Senior Center events.

May 14 Volunteer Luncheon is held to honor all of the hardworking volunteers from the SeniorCenter. This luncheon is FREE to all volunteers who have donated at least 24 hours oftheir time to the Senior Center and its’ activities. Over 60 members were honored withthree members each receiving the Volunteer of the Year award.

May 16 Our Fancy Foot Clinic continues with the VNA helping seniors to care for their feetMay 17 A group of seniors headed out to Munster, Indiana to see “Making God Laugh” through

First Travel CenterMay 21 Cooking for One (or Two) class held each month teaches seniors how to cook healthy,

quick meals for one or two personsMay 23 Herman Lehman, one of our members, provided a “karaoke-type” performance at the

Singing Hearts Program. Several local nursing homes were invited and broughtresidents to enjoy the program. Over 30 Senior Center members also enjoyed the show.Light refreshments were served.

May 29 Coffee with the Mayor is held to a full house. Members and general public had theopportunity to address their issues directly with the Mayor and his department heads.

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June Each month there are several groups that meet monthly or hi-monthly. The South ShoreSeniors Investment Club meets to discuss investing options and the how the market isreacting to worldwide and nationwide economies. The Fancy Foot Clinic is offered toseniors at a discounted rate to insure the health of their feet. Free hearing evaluations,hearing aid check-ups, and general hearing information all at no charge. FREE bloodpressure screening is offered to all members to help them monitor their blood pressure.The Garden group meets bi-monthly to discuss varying subjects about how to cultivatea green thumb! In addition, Cooking for One (or Two) class held each month teachesseniors how to cook healthy, quick meals for one or two persons.

June 11 Popcorn & A Movie, a free event, was held to a small crowd. This month’s movie was,“Joyful Noise.”

June 12 “Seniors Helping Seniors” presentation was held to a group of 20-30 people. Thisorganization is designed to pair healthy seniors with seniors who need assistance athome. The senior providing the assistance is PAID for their time. It is a uniqueprogram that many of our active seniors were interested in.

June 15 A busload of seniors headed out to Chicago, IL for the Architectural River Cruise andlunch at Navy Pier

June 14 Cruisin’ on a Budget was presented by Jeannie Tieken, a member, on how to get thebest value out of cruises. A small group came to hear the presentation.

June 16 The Senior Center participated in the Farmer’s Market to raise funds for our activities.We raised over $500 at this event again this year!

June 18 Cooking for One (or Two) class held each month teaches seniors how to cook healthy,quick meals for one or two persons

June 20 Our Fancy Foot Clinic continues with the VNA helping seniors to care for their feetJune 25 & 26 We closed the facility to complete our quarterly floor waxing. Due to this closing,

Coffee with the Mayor was also cancelled for June.June 27 Dining with Diabetes began its 6 week series on how to help control diabetes through

exercise and eating healthy. They provide recipes, tips on weight control, and advice onexercise.

June27 A full bus of Cubby fans headed out to Wrigley Field to watch the Cubs take on the NYMets through First Travel Center

• Marketing Report- Met with The Media Zoo to discuss possible options of promoting Michigan City and

specifically the Park Department- Met with Bl00 radio station out of South Bend to see about providing zoo and/or golf

passes in exchange for advertising- Numerous press releases

• Challenges- To encourage existing members to take advantage of the events that we offer to give

them the most enjoyment out of their membership

• Goals- To continue to add exciting programs that will encourage seniors to maintain a healthy,

active lifestyle

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- To increase attendance at our events and to encourage seniors who are not yet membersof the Center to become members

- To continue pursuing marketing opportunities for the Park Department with emphasison the golf course & zoo

Park Maintenance Department ReportRobert Graves, Maintenance Director

Wally Veden, Asst. Director Cindy Jacobs, Custodian Jeff Brown, ForemanGreg Thibideau, Foreman Steve Dawson, Foreman Chris Kaufman, Foreman

Louis Torrez, Crew Leader Jeff Taylor, Crew Leader Chris Hinshaw, Crew LeaderPatrick Voltz, Foreman William Moisan, Crew Leader Corey Sims, Crew Leader

The second quarter for Park Maintenance starts out with separating the department to accommodatePatriot Park, Adams and Gardena parks with a crew that will maintain and manage all organized play,field maintenance, building projects, repairs and general labor associated with soccer, softball,baseball, league play, and tournaments. Two crew leaders under the direction of Pat Voltz take on thisfeat. Six foremen are responsible for all outer parks, landscaping, playground repairs, maintenance,building projects, painting, event set up and breakdown. One crew leader along with seasonal laborersare responsible for cleaning and maintaining all restrooms on park properties, setting up, breakingdown, cleaning and working all of our rental facilities at the Senior Center and Krueger Memorial Hall.One mechanic maintains all of the Park Department vehicles and equipment. Four seasonal laborerswork for Pat Voltz in maintaining fields for play. Four seasonal laborers work in banquet set up, breakdown and maintaining all our restroom facilities seven days a week and four laborers work alongsidethe maintenance crew responsible for cutting and maintaining outer parks and event set up andbreakdown. This quarter began with events, preparing outer parks for the season, buildingmaintenance, sand removal and watering. During the second quarter we experienced extreme heat anddry conditions. We spent every day turning on irrigation, hand watering or working on water lines andirrigation heads. We tried to keep certain areas watered because of high foot traffic and to keep thegrass alive for some of the festivals that are held in the grassy areas later in the year. We utilized firehoses to water areas that did not have irrigation particularly the campus area around the bandstand.

Some of the larger projects we completed included painting and installation of the flag poles for thebeach marking system. Ten markers and poles were constructed and installed on the beach to aidemergency response. A concrete sidewalk was poured at the Oasis Splash Park. The irrigation systemat City Hall ruptured under the front sidewalk. We removed the old concrete, repaired the line and repoured the section of sidewalk. The, seasonal office trailer was delivered and needed to be hooked upto electric, phone, and cable. The electrical side had to be run in 2” electrical conduit taking a day tothread and anchor the conduit to the parking lot before the electrical wire was run. The parking andlifeguards have to be separated inside the trailer so changing locks is a must to keep areassecured. The parking operation needed special attention for security purposes.

This year new responsibilities were added. One of them was uncovering and maintaining the walkramp by the senior center. We spent a total of one week leveling, repairing, uncovering andstraightening the 600 foot ramp. Westcott Park irrigation lines are breaking, so we have had to dig up

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the breaks and replace broken pipe with new/thicker walled pipe. Sprinkler heads also needed to bereplaced. This year we have replaced six sprinkler heads and eight fan heads. This year was also thefirst year for the spray wagon. We sprayed Westcott Park, Adams Park, Water Tower Park andPullman Park. We also fertilized Westcott Park three times, the amphitheater lawn three times,Krueger ‘Memorial Hall three times and the Art Festival area twice. We have had to take on moreresponsibility with lawn maintenance at City Hall, the Police Department and the median locatedbehind City Hall.

The traffic controllers at the exit of lot one have been very time consuming and expensive. We havehad several problems with visitors blowing tires while exiting Lot 1. We have done everything frommoving the controllers back, painting lines, putting up planters and recessing them into the asphalt allin effort to get people to drive straight over them. Patrons are hitting them at an angle by crossing lanesat the last second. This causes tires to puncture. We have spent thousands of dollars in supplies andnumerous hours tending to these controllers to keep people out after hours.

The Oasis Splash Park start up operation was a little more involved this year. This is not a system thatyou simply turn on and off as stated at the beginning of this project. The water features are starting toshow their age. One of the features never had a drain plug installed and over the winter water froze inthe stand pipe which caused it to crack. The feature had to be removed, crated and sent back to themanufacturer for repair. The feature had to be shut off and a temporary plate made to cover the barearea. The Tidal Barrel, which is the main water feature at the splash park, broke. Scaffolding had tobe constructed around the barrel. The feature was broken down, re-welded, grinded, and filed at theshaft where the barrel slides up and down. We replaced an 0-ring to make a water tight seal on thestainless steel shaft. Set up and repairs took ten days of labor. Electrical switches have gone bad andhave had to be replaced. The recirculation tank had to be drained and scrubbed down along with thegap tank. All drains had to be opened and cleaned of sand. The system then had to be filled andenergized.

Gardena Park experienced a lot of vandalism this spring. Vandals tore the whole back rest off of thebig glider swing and demolished it. Park Maintenance built a new swing and installed it. The drinkingfountain was ripped out of the ground not once, but twice. When this happens the fountain has to beplumbed and new drain and supply lines must be replaced. The tire swings were torn down anddisassembled, causing us to remove the swing and find new tires to remake the triangle swing. Thewindows were also broken out of the restrooms taking 5 labor hours to repair.

There were seven dead trees in Washington Park due to ants, borer infestation, and soilcompaction. The trees and stumps were removed and black dirt was replaced and seeded. HansenPark also had 10 yards of black dirt spread and seeded. We were still hauling sand out of WashingtonPark this quarter due to winds out of the north. The sand can be cleaned out of the parking lots oneday and blow back in the next if the winds shift. At least one day a week through May and June wehad at least 2 people working on removing sand from the parking lots, walkways, senior center ramp,and sidewalks.

The Michigan City Summer Festival events began in the second quarter. We serviced all of the golfcarts with oil changes and fuel filters. One golf cart would not start and required a new battery. TheCoho Fishing Tournament was snow fenced off. All festival electrical boxes, which are located three

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foot below grade, had to be opened and shop vacuumed prior to turning on the electrical service. Dueto their location in Washington Park, they fill up with sand and water and must be cleaned prior touse. In preparation for the Coho tournament, the tent company drove a steak through a water line inthe festival grounds area. The water had to be shut off to the festival grounds, the asphalt had to bejack hammered to expose the area to repair the ruptured line. New asphalt was laid. It took 16 hourswith 6 laborers to repair the line, set up, break down, and clean up the fishing tournament event.

The Summer Festival fish fry was held at the Senior Center. Maintenance staff set up their tents anddelivered their deep fryers and 100 pound propane tanks. We broke down the Senior Center furnitureand reset it for their seating arrangement. After the event was over we packed up all the equipmentand placed it back into storage and reset the Senior Center for the seniors’ events the following day.

The Flag Day Ceremony was held at Millennium Plaza. We hauled and set up 60 chairs and aspeaker’s podium on Friday and broke down the event on Saturday. The chairs were borrowed fromthe Amphitheater.

Other tasks included cutting the grass in all of the parks, picking up and dumping trash, weedwhipping, and edging parks. We have made repairs to man doors, garage doors, changed furnacefilters, repaired toilets, sinks, water fountains and cleaned graffiti throughout our park system. Wefilled and maintained the Millennium Park fountain and pump system, put up banners for specialevents, sanitized the beach (279 hours), repaired picnic tables, cleaned shelters, trimmed trees, watered,planted over 100 flats of flowers, painted 100 trash cans, and picked up limbs from storm damage.

We also delivered tables for special events such as Queens Festival (60 tables), set up snow fencing,and delivered picnic tables and garbage cans to all of our outer parks.

We set up the Beach and Water Safety Expo, moved bleachers, and set up two volleyball tournamentevents. We delivered and picked up bleachers for the annual “Dog and Pony Show” at the Reins ofLife. Park Maintenance set up the Wes6tside Reunion at Pullman Park, moved ten banquet tables andsixty chairs for the Fly In pancake breakfast at the airport, set up the Skamania Mania fishingtournament and delivered golf carts, trash barrels and coolers to Ames Field.

2nd QTR 2nd QTRWORK PROCESS (quantity) 2011 2012 VARIANCE

BANQUET TABLES Delivered/Picked Up 30 12 (18)

BARRICADES Setup/Remove 40 10 (30)

BOLLARD Replacement/Installation 16 0 (16)

GARBAGE CANS Delivered/Picked Up 194 90 (104)

GARBAGE Collect and Dispose of (yards) 180 240 60

ICE RlNKLaborHours 0 0 0

MOVIE SCREEN Setup/Remove 1 2 1

PICNIC TABLES Delivered/Picked Up 325 176 (149)

RISERS Delivered/Picked Up 0 0 0

SANITIZER Labor Hours 100 279 179

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SNOW FENCE Installation/Removal (linearfeet)

TENT Installation (10x 209

Canada Park 6 10 5

Carroll Avenue 24 36 12

Emily Street (at Hansen Park) 23 32 9

Gardena Park 26 29 3

Hanson Park 34 13 (21)

Henry Lake 45 15 (30)

Jernigan~s Hill 8 15 7

Joe Hawkins Memorial Park 9 27 18

Krueger Memorial Park 15 42 27

Millennium Plaza and Old Lighthouse Museum 11 32 22

Oak Hills Park 11 16 5

Patriot Park 0

Police Department & City Hall (2012) 0 51 51

Pullman Park 50 30 (20)

Ridgeland Park 7 17 10

Ruby Woods 6 6 0

Tall Timbers 8 24 17

Walker Street Park 5 15 10

Washington Park 168 195 27

Water Tower Park 13 38 25

Westcott Park (2012) 0 77 77

Gardena Park 2 3 1

Hanson Park 0 2 2

Karwick Nature Park 6 0 (6)

Memorial Hall 6 15 9

Ruby Woods 0 0 0

Winding Creek Cove 18 0 (18)

Lakeside Correctional Facility 24 40 16

2nd QTR 2nd QTRMOWING (per hour) 2011 2012 VARIANCE

Adams Park 103 15 (88)

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Patriot Park ReportPatrick Voltz, Grounds foreman

• Personnel- 3 fülltime- 3 full time seasonal- 4 part time seasonalThis is a decrease of two seasonal positions for this time of year

• Special Projects- We began mowing very early in the 2nd quarter and mowed twice weekly due to an

extremely warm spring- Midway in the quarter, extremely hot weather created very dry conditions and we

desperately tried to keep the fields watered. This took two employees who did nothingbut keep the water systems going for the infields and outfields.

- Lack of rain prevented us from completing our fertilization program. Without rain, theproduct will burn the turf

- A new spray wagon allowed us to spray weeds in house

• Attendance- Parking on the weekends continues to be a problem; the park cannot grow until this

issue is solved

• Events- 8 consecutive weekend tournaments

• Challenges- The nice weather broke so early we were behind with mowing and infield set up due to

field use requests very early in the year- We experienced the worst drought since I started back in 1991; long hours were spent

keeping the park watered- Dry conditions were so bad we had to abandon the soccer areas to try not to lose the

outfields. All watering was concentrated on the infields and outfields and we still lostsome areas of the outfields and the infields were dusty

- Early spring conditions promoted week growth which presented another challenge- Smaller staff required longer hours

• 2013 Goals- Create a better scheduling system to accommodate increased play- Develop a better watering plan to accommodate drought conditions

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2nd QTR 2nd QTRLOCATION WORK PROCESS 2011 2012 VARIANCE

Patriot Park rainfall in inches 15 7.5 (7 5)

Patriot Park spraying of weed killer - gallons 155 150 (5 0)outside parks(sandlots) spraying of weed killer - gallons 75 50 (25 0)

Patriot Park weed whipping - hours 40 76 36.0

Patriot Park claying of players positions - hours 3 11 8.0

Patriot Park watering infields - hours 0 144 144.0

Patriot Park watering outfields - hours 0 224 224.0

Patriot Park repairing water reels - hours 0 15 15.0

Patriot Park waste dumpster in square yards 150 138 (12 0)

Patriot Park recycle dumpster in square yards 60 88 28.0

Patriot Park mowing hours 250 451 201.0

outside outfields mowing hours 45 54 9.0portable fence installation/removal -

Patriot Park hours 3 0 (3 0)

Patriot Park tent install/take down (10’x20~) 0 0 0.0

Patriot Park fertilizing - applications 1 2 1.0

Patriot Park scoreboard controller repairs - hours 1 0 (1 0)

Patriot Park number of seasonal employees 5 5 0.0

Patriot Park warning track repair - hours 4 74 70.0

Patriot Park infield repair - hours 38 65 27.0

outside parks infield repair - hours 2 30 28.0

Patriot Park number of tournaments 7 8 1.0

Patriot Park mower repair - hours 2 9 7.0

Patriot Park equipment repair - hours 1 2.5 1.5

Patriot Park park repair (vandalism) - hours 2 40 38.0

GolfMaintenance Department ReportRandy Durham, Greens Superintendent

Paul McDonnell, Asst Greens Superintendent John Marshall, Asst Greens SuperintendentJohn Riggs, Mechanic Mychal Moore, Laborer

• Personnel- 5 full-time employees- 10 part-time seasonal employees

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• Course Maintenance- We have been maintaining the golf courses on a daily basis to provide excellent playing

conditions. We have been receiving many compliments. I have been told the playingconditions we are providing are far superior to our competitors. In fact, the conditions arebeing compared to several high end country clubs!

• Special Projects- We installed “stop” signs at the rear gate of the South Course and the main gate of the

North Course- Over 100 cubic yards ofmulch was spread at all tee stations and flower beds throughout the

courses- All annual flowers were planted. Due to budget reductions, we purchased fewer flowers

this season.

• Irrigation- The following are gallons of irrigation water pumped from our ponds; the 2~” quarter total

this year is approximately the same amount of water we normally use for an entire season.

SOUTH COURSE 2011 2012 VARIANCE

April 48,944 1,387,136 1,338,192

May 195,460 3,470,411 3,274,951

June 2,077,793 5,925,375 3,847,582

TOTAL SC 2,322,197 10,782,922 8,460,725

I~[’]~I~:I.1,JJ.1 Alibi Alibi~

April 23,917 727,314 703,397

May 193,511 1,341,593 1,148,082

June 900,500 2,317,864 1,417,364

TOTAL NC 1.117,928 4.386.771 3,268,843

TOTAL BOTH 3,440,125 15,169,693 11,729,568

• Weather- We recorded the following inches of rainfall during the 2nd quarter

April 5.60 2.65 (2.95)

May 6.05 3.95 (2.10)

June 2.45 2.75 0.30

TOTAL 14.10 9.35 (4.75)

It has been HOT!!!

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- Record high temperatures, record high — low temperatures, record low rainfall, etc...

• Other Departments- The park maintenance staff assisted in trimming trees in front of the North Course

clubhouse- City Forester Frank Seilheimer assisted us in trimming several trees along the #16 fairway

on the North Course- Assistant John Marshall spent a day at Patriot Park calibrating and training the staff on the

use of their new sprayer- Frank Seilheimer contracted Knoll & Sons to remove a large oak tree that was outside of

our fence, directly behind #13 green on the South Course. The removal of this tree will helpwith maintenance and the health of the putting green.

- Our main entrance road, Wolfe Ave., was resurfaced on 5/18/12. I was told that theresurfacing would stop at our gate. I was pleased that they continued all the way to theparking lot of the South Course.

GolfPro ReportJason Richardson, Director of Golf

Chris Magnuson, Assistant Golf Director

• Personnel- 1 full time — (Jason Richardson)- 16 seasonal

• Assistant GolfDirector - 1• North Course Clerks - 6

South Course Clerk 1• Snack Shop Clerks - 2• Cart Laborers - 6

• Revenue- Courses

~iiv ~ I~IT~[.~4i7~NC Cart Rental 14,201 19,981 5,780 41%NC Greenfees 23,770 30,203 6,433 27%NC League Fees 1,692 1,017 (675) -40%NC Outing Carts 1,020 - (1,020) -100%NC Outing Greenfees 884 - (884) -100%NC Member Outing 88 572 484 550%NC Pull Cart 452 586 134 30%NC TOTAL 42,107 52,359 10,252 24%ii.i’ii:i.~.i.i~iSC Cart Rental 52,227 62,879 10,652 20%SC Greenfees 65,274 78,801 13,527 21%SC League Fees 8,749 11,687 2,938 34%

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Sc Misc 125 250 125 100%Sc Outing carts 1,540 1,037 (503) -33%sc Outing Greenfees 2,376 1,098 (1,278) -54%sc Member Outing 3,915 3,888 (27) -1%sc Pull carts 222 280 58 26%SC TOTAL 134,428 159,920 25,492 19%~ ~1WLi

- Concession

CONCESSION 2011 2012 VARIANCE $ VARIANCE %

• Rounds Played- In 2012, we were able to increase our rounds at both the South and North Courses due

to one of the warmest and driest springs on record. We have been able to capitalize onthis unusual weather. The golf courses were not closed due to weather in the 2ndquarter, unlike last year, where we were closed multiple times.

Season Passes 2011 2012 VAR$ VAR%

Number Sold 50 30 ($20) -40%

Revenue 18437 10599 ($7,838) -43%

Candy 1,534 1,694 161 10%

chips/crackers 776 638 -137 -18%

Food 5,003 6,316 1,313 26%

Gatorade 3,448 3,819 370 11%

Bottled Water 1,197 1,438 241 20%

coffee 216 178 -38 -18%

Fountain Drink 516 592 76 15%

Bottled Pop 2,586 2,782 196 8%

Orange/Apple Juice 162 244 83 51%

Ice cream 402 342 -60 -15%

Ice 57 33 -24 -42%

Alcohol 7,996 9,750 1,754 22%

I~•]~[.~*i[.]~i1.)L’I ~A!~!~J ~~fiJ

I Number

Number ot rounds I

• Season Passes

7,766 I

NORTH 2011 2012 VARIANCE $ VARIANCE %~

SOUTH

___ ~W~L!.I 1W

20% I

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• Cart Packages

I I ~••, TI~~~TA~

NumberSold 31 30 (1) -3%

Revenue $4,650 $4,500 ($150) -3%

E[I~TI~-~- I I ~••. YI~ ~4V~

Number Sold 14 6 (8) -57%

Revenue $8,400 $3,600 ($4,800) -57%

• MarketingWe are continuing to research affordable and practical ways to market the golf course. Thefollowing are things that have been implemented at the golf courses:

- American Lung Association 2012 GolfPrivilege Card- Created a brochure for the golf course. This brochure was distributed to local businesses

and hotels.- Added a buy one, get one free coupon in the Michiana Go if coupon book- Added a buy one, get one free coupon on Michianagolf. corn website- Advertising Program on Golf Carts (cart wrap)- Added a buy one, get one free coupon in the Entertainment Book.- Continued to collect email addresses for promotions and marketing- Promoted junior golf through our grant from Sticks for Kids- Advertising was placed in Beach Access Vacations information books, rental homes, and

website. This advertising will contain all pertinent information regarding our courses.

• EventsApril 14 Marquette InvitationalApril 19 Marquette High School MatchApril 23 Marquette High School MatchApril 24 Marquette High School MatchApril 27 NIPSCO EventApril28 Men’s Club EventMay 1 M.C. High School MatchMay 2 Marquette High School MatchMay 12 Caddy Shakers Outing @ North CourseMay 16 Marquette High School MatchMay 20 Chubby OpenMay 20 Men’s Club EventMay 22 M.C. High School MatchMay 26 Westviile Alumni OutingJune 1 Rotary District 6540 OutingJune 6 Building Trades OutingJune 8 Dunebrook OutingJune 12 St. Joe Valley Invitational

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June 13 La Porte Junior Tour ~ North CourseJune 17 Men’s Club EventJune 19 N.I.J.G.A. EventJune 2529 Junior Golf Camp

• Challenges- The second quarter was one of the hottest and driest springs on record. Although, this may

not seem like a challenge, golfers haven’t been playing as often in the excessive heat.Extreme heat during the end of this quarter has caused a decrease in afternoon playcompared to previous years.

• Goals- Continue to find new incentives to attract new players to our golf courses- Promote Michigan City Golf Course as one of the premier golf courses in Northwest

Indiana- Continue offering exceptional customer service and provide excellent playing conditions

Washington Park Zoo ReportJohnny Martinez, Director

Jamie Huss, Assistant Zoo Director Amber Jenks, ZookeeperElizabeth Emerick, General Curator Rachel McCline, Zookeeper

Shawne Sheldon, Retail Manager

• Personnel:- 8 fill time- 2 seasonal keepers- 4 summer college interns — 4- 1 seasonal education curator- 3 seasonal train/aviary attendants- 3 seasonal admission/gift shop attendants- 3 seasonal concession attendants

• Education and Training- Attended EEO compliance meeting for Park Directors- Shannon Eason presented EEO meeting for all zoo staff

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• Attendance

VISITORS 2011 2012 VAR # VAR%

April 3,782 6,281 2,499 66%

May 11,018 15,079 4,061 37%

June 15,162 15,268 106 1%

TOTAL VISITORS 29,962 36,628 6,666 22%

I~~’A~IIJ I I ~

April $15,549 $28,642 $13,093 84%

May $36,378 $50,832 $14,454 40%

June $57,904 $59,069 $1,165 2%

TOTAL REVENUE $109,831 $138,543 $28,712 26%

• Tree House Gift Shop Revenue

I~1~’A~1IJ I I ~

April $5,280 $10,381 $5,101 97%

May $8,291 $10,894 $2,603 31%

June $17,441 $20,233 $2,792 16%

TOTAL REVENUE $31,012 $41,508 $10,496 32%

• Peacock Café Concession Stand Revenue

I~l~Y1~III I I ~ wIi~~I~,A~

April $2,793 $4,780 $1,987 71%

May $16,375 $23,702 $7,327 45%

June $13,672 $16,294 $2,622 19%

TOTAL REVENUE $32,840 $44,776 $11,936 34%

• Aviary Seed Stick Revenue

REVENUE 2011 2012 VAR$ VAR%

April $619 $1,643 $1,024 165%

May $1,676 $2,042 $366 22%

June $2,406 $2,184 ($222) -9%

TOTAL REVENUE $4,701 $5,869 $1,168 17%

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• Safari Train Ride Revenue


I April

IMav IJune $4,217 $4,692 $475 11%

TOTAL REVENUE $6,752 $10,914 $4,162 47%

• Education/Outreach- Continuing docent classes in new classroom- Zoo Director and docent gave animal presentation at Michigan City Public Library- Ed Curator and docent gave animal presentation at Elston Middle School in Michigan

City- Education Curator attended radio morning shows at WIMS,WEFM and 96.7 the Eagle

radios stations promoting the Zoofari fundraising event

• Birthday Party Revenue

• Outreach Programs Revenue

• Special Events and Zoo Camp Revenue


April $250 $50 ($200) -80%

May $285 $100 ($185) -65%

June $610 $1,080 $470 77%

TOTAL REVENUE $1,145 $1,230 $85 7%

$225 $1 .620

$2.310

$1 .395

$4,602

620%

$2,292 99%

REVENUE

April

JuneTOTAL REVENUE

April

JuneTOTAL REVENUE

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• Special Events- Zoo opened for its 84th season- Promoted Earth Day at the Zoo with special programs and exhibits- Zoo staff hosted Bear Awareness Day- Mother’s Day held at the Zoo- Zoo Society hosted Brew at the Zoo- Zoo staff hosted Senior Safari- Zoo staff hosted Boy Scouts Tiger Roar event at zoo- Zoo staff hosted Zoofari

• Inspections- Passed electrical inspection at ARC building- Train passed Indiana State amusement ride inspection- USDA Board of Indiana Animal Health came in and inspected the Fallow Deer herd and

zoo passed inspection- Indiana DNR came in and inspected the Fallow Deer barn, exhibit yard and fence height

and zoo passed inspection

• Capital Improvements- Removed two electric plug receptacles from underneath electrical panel boxes and replaced

with GFI’s in ARC building- Installed new locks into all the new ARC area doors- Sentinel Alarm installed alarms on doors at ARC building- Installed electric to the deck area behind the ARC area

• Building Projects- Building new Gila Monster exhibit in ARC building- Applied a mortar mix to the Gila Monster exhibit in the ARC area- Attached wooden trim around cage front and installed heat lamp, glass window and vent on

the Gila Monster exhibit- Assembled circular block planter and attached stone caps

• Special/Repair Projects- Replaced the light fixtures in the women’s restroom- Sharpened lawnmower blades and changed oil on both lawn mowers- Installed black plastic mesh over the furnace duct area in the bat cage- Cut and replaced a cracked copper pipe on the east side exterior of the feline house- Replaced the sink faucet in the parrot winter holding area- Repaired the sink faucet in the women’s restroom- Replaced three broken Lexon panels in the front of the alligator display- Repaired hole in the bear exhibit by filling in with concrete- Replaced light ballast in jungle building keeper area- Gene’s Sewer Service unplugged the otter drain at no cost in the NACE exhibit area- Sink trap cleaned out from the concession stand and new plumber putty was applied to seal- Replaced broken water hose connections and set out sprinklers

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- Worked with inmate work crew with mowing, weeding and grass trimming around zoogrounds

- Gene’s Sewer Service called out to clear plugged drains in the ARC building- Disconnected and repaired the aviary pump- Repaired entrance gate to the Bald Eagle display- Repaired the northwest red barn door- Repaired the crow/vulture exhibit by adding new boards to the base- Repaired the lock in the conjure door cage- Repaired the ice maker in the concession stand- Repaired the petting barn coin feeder- Repaired stop sign that was damaged by car- Damaged tree removed from the kangaroo yard by Knoll and Sons- Installed new water line, water filter and new ice maker in concession stand- Installed new otter pump and connected pool filter- Installed new 220 plug in otter area for new pump- Installed overhead lights in the Fallow Deer barn- Installed new entry door for staff to enter the Fallow Deer barn- Began building capture chute with sliding doors in interior of the Fallow Deer barn- Work continues on the replacing the outer Red Barn fence boards- Removed the temporary roofs from the outer jungle building cages- Repaired the soffit on the west side of the jungle building

• Miscellaneous- Community service workers spread mulch throughout zoo plant beds- Removed the plywood temporary winter roof from the cavy exhibit- Picked up stainless steel cages from Brookfield Zoo- Removed the broken ice maker from the concessions stand and recycled- Removed metal chain link gates and pipes from the old deer yard

Continued petting barn fence replacement- Community service workers continued with painting barn fences- Removed cover and cleaned the sink trap in concession- Fruit Bats moved to new exhibit in ARC building- Zoo Director gave presentation to Community Enrichment Committee on 2012 endowment

expenditure- Clean up work started in the old muntjac yard. The old Nelson water system, concrete and

railroad ties were removed. The crew also found a water leak while digging, so the pipearea had to be trenched to fix the break. The zoo water was shut down for the night, so theline could be capped and repaired. An unused NIPSO line was also found and NIPSO wascontacted about the line.

- For upcoming evening Zoo Brew event, lights were placed out and around the zoo,sidewalks blown down and cleaned, tables, chairs and extension cords were placed aroundthe zoo grounds

- Sand cleared from in front of the zoo with the help of the inmate crew- Inmate crew started to removing sand from the old elephant pool until they hit standing

water- All zoo hand held radios were taken in and programmed and cleaned

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- Borrowed and picked up deer squeeze cage from Boulder Ridge Zoo- Added soil cloth, black dirt, soil amenities and planted banana trees and other foliage plants- Picked up retaining wall block for the banana tree planter- Two loads ofblack dirt delivered by park maintenance was leveled off in the old deer yard- DaVita Dialysis Group purchased & planted new flower bed by castle and upper aviary- Removed chain link fencing in old deer pen, enlarging exhibit

• Medical Treatment- Golden Handed Tamarins (female and offspring) were seen by Dr. Bailey to start treatment

for mites- Pygmy Goat was shipped to Dr. Smith’s farm for retirement and treatment of illness that

could not be cured- Kona Umbrella Cockatoo went to Dr. Reeds for old leg injury issue- Cotton Top Tamarin from keeper maintenance building went to Dr. Bailey for a broken

fmger, removed finger and healing fme

• Acquisitions- Received three (3) Gila Monsters donation- Received one Red Foot Tortoise donation- Dubai Roaches donation- Savannah Monitor donation- Bronze turkey female donation- Green Wing Macaw donation- 5 Bobwhite Quail donated- 5 parakeets donated- 3 White Egret chicks hatched in upper aviary- 7 Fallow Deer fawn births

• Deletions- Deaths 5- parakeets- Two peahens killed by predator- Death common Black Crow- Missing a Box Turtle, assume stolen- Netherland Dwarf Rabbit euthanized- Two parakeet deaths- Two White Egret deaths- Male Golden Pheasant killed by cage mate- Shipped out four rhea to Boulder Ridge Zoo- Green Iguana death- Fallow Deer fawn stillborn- Three Black Crows killed by predator

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2012 2nd Quarter Report - Michigan City...

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