2011 STAR Order Management Workshop October 20, 2010 Start Time 9:00 a.m. Presenters: Mark Hansen...

2011 STAR2011 STAROrder Management Order Management

WorkshopWorkshop

October 20, 2010

Start Time 9:00 a.m.Presenters: Mark Hansen and Michael McDaniel

2011 STAR Order Management || Slide 1 October 2010

ObjectivesObjectives

District STAR coordinators will identify:• Which materials to order• How to order test materials


AgendaAgendaMajor changes and reminders for 2011 ordering• Eligibility for tests

CMA CAPA STS

• What needs to be ordered? Discussed by grade

• Eligibility for end-of-course (EOC) California Standards Tests (CSTs) Mathematics Science World History

• Eligibility for EOC California Modified Assessment (CMA) Mathematics (Algebra I and Geometry)

• Eligibility for EOC Standards-based Tests in Spanish (STS) Mathematics (Algebra I and Geometry)


AgendaAgenda

• Ordering materials Overview of process Ordering options

– Online ordering– Batch file submission


What’s New What’s New • The California Writing Standards Test (CST for Writing) and the

California Modified Writing Standards Test (CMA for Writing) for grade four have been reinstated

• Three new CMA multiple-choice tests will be available for CMA-eligible students: Grade ten: The CMA for English–Language Arts (ELA) (Grade 10) Grade eleven: The CMA for ELA (Grade 11) Grades eight through eleven: The CMA for Geometry; eligible

students must have completed a Geometry course in the 2010 summer session or will complete one during the 2010–11 school year.

• Three additional braille versions of CMA tests are available: CMA for ELA (Grade 9)—Order using the Order Management

module CMA for Algebra I—Order using the Order Management module CMA for Life Science (Grade 10)—Order using the supplemental

order process only


What’s New (Cont.) What’s New (Cont.) • Additional version 1 test booklets are no longer available

to order separately. This column has been removed from various screens in the graphical user interface.

• The “Audio CDs” column has been removed from various screens in the graphical user interface.

• A new field on the Approve Order screen allows entry of text to explain an order for which there was a warning message(s).

• In the Test Admin Summary, if the calculated Pre-ID cutoff date for a writing or multiple-choice administration falls on January 1, the date will be automatically recalculated to fall on the next school district working day.


District Preparation ChecklistDistrict Preparation ChecklistObtain school calendars

Including nonpublic, nonsectarian schools (NPS)Obtain warehouse calendar Identify dependent charter schools Identify NPSs providing special education

servicesCollect order numbers from test site

coordinators


Site Preparation Checklist: Site Preparation Checklist: Give to District STAR Give to District STAR

CoordinatorCoordinator School calendar(s) Number and type of test booklets required

CST – Grade-level tests

ELA (grades 2–11) Mathematics (grades 2–7) Science (grades 5 and 8); Life Science (grade 10) History–Social Science (grades 8 and 11)

Based on individualized education programs (IEPs)– CMA

ELA (grades 3–11) Mathematics (grades 3–7) Science (grades 5 and 8); Life Science (grade 10) Algebra I (grades 7–11) Geometry (grades 8–11)


Site Preparation Checklist: Site Preparation Checklist: Give to District STAR Give to District STAR

CoordinatorCoordinator CAPA Special versions

Large print available for all tests Braille

» CSTs—All tests» CMA—All tests except for grades 10 and

11 ELA, Geometry» STS—All tests


Site Preparation Checklist: Site Preparation Checklist: Give to District Coordinator (cont.)Give to District Coordinator (cont.)

Based on mathematics department chair input– CST for EOC mathematics

Algebra I (grades 7–11) Other EOC mathematics (grades 8–11)

– STS for EOC Mathematics Algebra (grades 7–11) Geometry (grades 8–11)

Based on science department chair input– CST for EOC science

Grades 9–11 Based on history–social science department chair input

– CST for EOC World History Grades 9–11

Based on English learner status– STS

Grades 2–112011 STAR Order Management || Slide 10 October 2010

Site Preparation Checklist: Site Preparation Checklist: Give to District Coordinator (cont.)Give to District Coordinator (cont.)

Number of additional DFAs needed for CST, CMA, and STS: CMA DFAs calculated 1 per 10 students CST/STS DFAs calculated 1 per 20 students


General Rules for OrderingGeneral Rules for Ordering

• Do NOT over-order Districts are sent 5% overage Schools are sent 10% overage

• Be realistic with quantities Especially large print, braille

– These materials are expensive! Mobile populations (county offices)

– Average prior-year orders, then use “Supplemental Order” process if necessary


California Modified AssessmentCalifornia Modified AssessmentWho Takes the CMA?Who Takes the CMA?

• Available in the following grades:

• Eligible students shall, in part:1. Have an IEP that specifies that they take the CMA for one or more

subjects; and2. Scored below basic or far below basic in a previous CST administration

(students may have taken the CST with modifications, or may have taken CMA test(s) previously); and

3. Are not eligible to take the California Alternate Performance Assessment (CAPA).

• Student may take the CMA for one or more content areas, and the CST for others, e.g. the CMA for Mathematics and the CST for ELA

• See the complete CMA participation criteria at http://www.cde.ca.gov/tc/tg/sr/participcriteria.asp


– Grades 3–11 for ELA– Grades 3–7 for mathematics– Grades 7–11 for EOC Algebra I

– Grades 8–11 for EOC Geometry– Grades 5, 8, and 10 for science

California Alternate Performance California Alternate Performance AssessmentAssessment

Who Takes the CAPA?Who Takes the CAPA?

• Student must have an IEP.• Student’s IEP must specify CAPA and whether

the student should take the grade-assigned CAPA level or CAPA Level I.

Note:

Student counts by CAPA level are not necessary during the ordering process.


What needs to be ordered? What needs to be ordered? CAPACAPA

• Examiner’s Manual: One for each examiner Can be used for several students All CAPA levels covered One version per school district

• Answer documents One per student taking the CAPA All CAPA levels covered 10% double-rated (use overage)

– Will be discussed in the Pre-Test Workshop


CAPA ManipulativesCAPA Manipulatives• Not ordered through ETS• School districts need to assemble manipulatives• Dependent upon

CAPA version– Assigned by ETS (available in early December)

CAPA level– Determined by IEP team

Designate the use of Level I or grade-appropriate level

• Manipulatives list indicates the following: Single-use items Multi-use items


Standards-based Tests in Standards-based Tests in SpanishSpanish

Who takes the STS?Who takes the STS?• Available in grades 2–11

Spanish-speaking English learners (EL)– Required to take STS if they:

Are receiving instruction in Spanish OR Will have attended U.S. schools less than 12

cumulative months on the first day of testing (regardless of whether they receive instruction in English or Spanish)

– At the option of the school district: Any other Spanish-speaking English learners

• Not to be administered to non-ELs – E.g. English-only, I-FEP, R-FEP students– English learners whose primary language is not

Spanish


What Needs to Be Ordered, by What Needs to Be Ordered, by GradeGrade


What needs to be ordered?What needs to be ordered?Grade 2Grade 2

• CST grade-level test booklet for each student to be tested Contains:

– CST for English–Language Arts– CST for Mathematics

• STS grade-level test booklet for each eligible student Contains:

– STS for Reading/Language Arts– STS for Mathematics



• CST grade-level test booklet for each student to be tested with one or more CST CST test booklet contains:


• CMA test booklet for each eligible student Contains:

– CMA for English–Language Arts– CMA for Mathematics





• CST grade-level test booklet for each student to be tested with one or more CST Contains:


• CMA grade-level test booklet for each eligible student Contains:





What needs to be ordered?What needs to be ordered?Grade 4 (cont.) Grade 4 (cont.)

• CST for Writing test booklet for all students taking the CST for ELA

• CMA for Writing test booklet for all students

taking the CMA for ELA




– CST for English–Language Arts– CST for Mathematics– CST for Science


– CMA for English–Language Arts– CMA for Mathematics– CMA for Science







• CMA grade-level test booklet for each student eligible to be tested with one or more CMA Contains:








For students not completing an Algebra I course

• CMA grade-level test booklet for each student eligible to be tested with one or more CMA Contains:


For students not completing an Algebra I course

• CST or CMA Algebra I test booklet For students completing a standards-aligned

Algebra I course2011 STAR Order Management || Slide 25 October 2010

What needs to be ordered?What needs to be ordered?Grade 7 (cont.)Grade 7 (cont.)


– STS for Reading/Language Arts– STS for Mathematics (grade-level)– No STS for Writing test

• Algebra I STS test booklet For students completing a standards-aligned

Algebra I course• CST for Writing test booklet for all students taking the

CST for ELA • CMA for Writing test booklet for all students taking

the CMA for ELA




– CST for English–Language Arts– CST for Science– CST for History–Social Science


– CMA for English–Language Arts– CMA for Science



• EOC CST or CMA mathematics test booklet All grade 8 students MUST take a mathematics

test– CST or CMA for Algebra I– CST for General Mathematics – CST or CMA for Geometry– CST for other EOC mathematics– Courses aligned with the CST or CMA blueprint




– STS for Reading/Language Arts• EOC mathematics STS test booklet

For students completing a standards-aligned Algebra I or Geometry course




– CST for English–Language Arts• CMA grade-level test booklet for each eligible student

Contains:– CMA for English–Language Arts

• EOC mathematics CST or CMA test booklet All grade 9 students MUST take a mathematics test Contains:

– CST or CMA for Algebra I or Geometry– CST for General Mathematics– CST for other EOC mathematics

Courses aligned with the CST or CMA blueprint



• EOC science CST test booklet Contains:

– Biology, or Earth Science, or Physics, etc.– Courses aligned with the CST blueprint

• CST for EOC World History test booklet Course aligned with the CST blueprint


– STS for Reading/Language Arts• EOC mathematics STS test booklet for each student

eligible to take an end-of-course test Contains:

– STS for Algebra I or STS for Geometry




– CST for English–Language Arts – CST for Life Science


– CMA for English–Language Arts – CMA for Life Science

• EOC mathematics CST or CMA test booklet Contains:

– CST or CMA for Algebra I or Geometry – CST for Algebra II, or CST for Geometry, and so

forth Courses aligned with the CST or CMA blueprint



• EOC science CST test booklet Contains:

– Earth Science, or Biology, or Physics, etc.– Courses aligned with the CST blueprint



– STS for Reading/Language Arts• EOC mathematics STS test booklet for each student

eligible to take an end-of-course test Contains:

– STS for Algebra I or STS for Geometry




– CST for English–Language Arts– CST for U.S. History


– CMA for English–Language Arts • EOC for mathematics CST or CMA test booklet

Contains:– CST or CMA for Algebra I or Geometry – CST for Algebra II, or CST for Geometry, and so forth

Courses aligned with the CST or CMA blueprint• EOC science CST test booklet

Contains:– Earth Science or Biology or Physics, and so forth

Courses aligned with the CST blueprint2011 STAR Order Management || Slide 34 October 2010




– STS for Reading/Language Arts• STS for EOC mathematics test booklet for each

student eligible to take an end-of-course test Contains:

– STS for Algebra I or STS for Geometry • EAP Essay test booklet


Who Takes CST or CMA for EOC Who Takes CST or CMA for EOC Mathematics?Mathematics?

• Grades 2–9 ALL students take a mathematics test

• Grades 10 and 11 Students may take no mathematics test if

– They are not enrolled in a mathematics course and did not previously complete Algebra II or a course aligned with the Integrated Mathematics 3 test blueprint; or

– They are enrolled in the first year of a two-year mathematics course; or

– They are enrolled in General Mathematics or Business Mathematics.• Determine which mathematics test will be administered in

grades 7–11 Review state blueprints available at:

http://www.cde.ca.gov/ta/tg/sr/resources.asp Review curriculum Review guidelines in the Order Management Manual CMA students in grades 8 and 9 should take the CMA for

Algebra I, Geometry, an EOC mathematics CST, or the CST for General Mathematics


Who takes the STS for EOC Who takes the STS for EOC Mathematics?Mathematics?

• The STS for Algebra I is available for students in grades 7–11

• The STS for Geometry is available for students in grades 8–11 Must be

– Spanish-speaking English learners (EL)– Not to be administered to non-ELs such as

English-only, I-FEP, R-FEP• Same EOC rules as CST/CMA

Completing the course or completed it in the summer of 2010

October 2010 2011 STAR Order Management || Slide 37 October 2010

Which Students Take Which Students Take the CST for General Mathematics?the CST for General Mathematics?

• Students in grades 8 or 9 only who are Not taking a mathematics course; or Taking any mathematics course prior to

Algebra I (e.g. Pre-Algebra, Algebra Readiness, Business mathematics, and so forth); or

Not in the last year of a multi-year Algebra I course


Which Students Take Which Students Take Algebra I?Algebra I?

• Students in grades 7–11 who are completing Algebra I or completed it in the summer of 2010

• Grade 7 students not completing Algebra I take the grade 7 mathematics test


Which Students Take Which Students Take Summative High School Mathematics?Summative High School Mathematics?

• Students in grades nine through eleven who: Previously completed Algebra I, Algebra II, and Geometry

and completed an advanced mathematics course in the 2010 summer session or will complete it during the 2010–11 school year; or

Previously completed a course aligned with the Integrated Mathematics 3 test blueprint and completed an advanced mathematics course in the 2010 summer session or will complete it during the 2010–11 school year; or

Completed Algebra I, Algebra II, and Geometry courses in previous years and are taking no mathematics course this year; or

Completed a course aligned with the Integrated Mathematics 3 test blueprint in a previous year and are taking no mathematics course this year.


Example 1Example 1• Carol

2010– Grade 9 student– Previously completed Algebra I and

Geometry courses and took an Algebra II course in 2010

– Took the CST for Algebra II 2011

– Grade 10 student– Not studying mathematics– Takes CST for Summative High School

Mathematics


Example 2Example 2• Robert

2010

– Grade 9 student

– Took Geometry (but has not takenAlgebra II)

– Took the CST for Geometry 2011

– Grade 10 student

– Not studying mathematics

– Takes no mathematics test


Example 3Example 3• Juan

2010– Grade 10 student– Took an advanced mathematics class– Took the CST for Summative High School

Mathematics 2011

– Grade 11 student– Not studying mathematics– Takes the CST for Summative High School

Mathematics


Example 4Example 4• Juliet

2010– Grade 10 student– Took an advanced mathematics course– Took the CST for Summative High School

Mathematics 2011

– Grade 11 student– Studying Calculus– Takes the CST for Summative High School

Mathematics


Which students takeWhich students takeEnd-of-Course Science?End-of-Course Science?

• Students in grades 9–11 Completing or completed in summer of 2010

California standards-aligned science course– Review state blueprints– Review curriculum

• All students in grade 10 take the Life Science test Test printed in the grade 10 test booklet (both

CST and CMA) Grade 10 students will also take an EOC

science CST if taking a standards-aligned science course.


Which students takeWhich students takeEnd-of-Course World History?End-of-Course World History?

• Students in grades 9–11 Completed the World History course in the 2010

summer session or will complete it during the 2010–11 school year

• All students in grade 11 will take the CST for U.S. History The test is printed in the grade 11 test booklet Grade 11 students will also take the CST for

World History if they meet the criteria above


EAP EssayEAP Essay

• Grade 11 Order for all students Must be taken in conjunction with additional

ELA multiple-choice questions to achieve an exemption from the CSU and participating California Community Colleges.

Order entered on the Early Assessment Program administration (EP01)

Approve order separately


15-minute break for everyone!15-minute break for everyone!


Test AdministrationsTest Administrations• Multiple-choice

Up to 8 administrations allowed MC01 – MC08 Each administration should have different date for “First day of

testing” Each administration’s order needs to be approved separately

– Enter orders for ALL administrations before starting approval process– Report for 2011 provides list of schools without orders– Report generated when each order approved

• Writing Application (grades 4 and 7) CST and CMA Administration WA01

– March 1 with makeup on March 2 if in session on March 1 Administration WA02

– May 3 with makeup on May 4 ONLY if not in session on March 1 Enter and approve order separately from multiple-choice

• Early Assessment Program (EAP) Essay Administration EP01

– March 1 through March 31 Enter and approve order separately from multiple choice


Ordering ProceduresOrdering Procedures

1. Set up test administration dates• See the Webcast “2010 STAR Test

Administration Setup”• Manual posted at www.startest.org/sms.html

2. Confirm “Profile” information• Primary Shipping Address• Secondary Shipping Address (optional)

– Can be used for Supplemental Order delivery

• Report Shipping Address (optional)– Used to deliver Reports in summer 2011– Address must be set up before June 1, 2011


Ordering ProceduresOrdering Procedures1. Enter order quantities for each Multiple-Choice,

Writing Application, and the Early Assessment Program administration.

• Screen entry

or• Produce file containing order quantities and

upload

2. Approve order for each administration.


Software DemonstrationSoftware Demonstration

1. Verify Profile

2. Enter order online

3. Approve order


School district cannot approve order when errors still exist.


Book count warnings

Schools with no orders

School district can still approve order when warnings exist.


STAR Order ManagementSTAR Order Management

File upload option


Changes to Batch ProcedureChanges to Batch Procedure

• Do not need to zero-fill quantities Numbers must be right-justified E.g., 0012 may also be entered as _ _12

• No special sequence of records required


Order File Upload FormatOrder File Upload Format

• Included in Order Management Manual

• Fixed-length field; text file only

• Orders for one administration only per file


Sample FileSample File

October 2010STAR Order Management 762011 STAR Order Management || Slide 76 October 2010

Sample E-MailSample E-Mail


Review and ApproveReview and Approve• Review orders using

Online screens and/or Printouts generated by STAR Management

System• Adjust orders where necessary using

Online entry to adjust quantities• Approve orders

All orders entered through “File load” need to be approved by the district STAR coordinator


In ConclusionIn Conclusion


Excessive Materials Ordered ChargesExcessive Materials Ordered Charges• 90% of the value of materials ordered minus

value of materials used• Be careful ordering!

Do not over-order Large print and braille materials are very expensive

• No excessive order charges for EAP Essay test books

• ETS will invoice approximately December 2011


Excessive Materials Ordered ChargesExcessive Materials Ordered Charges

• Value of materials ordered ($x) Does not include overages Order quantities will be adjusted based

on number of Pre-ID records

• Value of materials used ($y)• If (x-y) ≤ 10%(x) then no charges will

apply • If (x-y) > 10%(x) then charges will

apply


Excessive Materials Ordered ChargesExcessive Materials Ordered ChargesExample 1Example 1

• Value of materials ordered = $5,000• Value of materials used = $4,600• Difference between ordered and used = $400• 10% of materials ordered = $500• Difference ($400) is less than 10% of materials

ordered ($500) No charges will apply


Excessive Materials Ordered ChargesExcessive Materials Ordered ChargesExample 2Example 2

• Value of materials ordered = $5,000• Value of materials used = $4,100• Difference between ordered and used = $900• 10% of materials ordered = $500• Difference ($900) is greater than 10% of

materials ordered ($500) Charge will apply Charge will be $900 – $500 = $400


ReviewReview

• Set up test administration dates NPS schedules may be different from

district schedules

• Enter order quantities for each administration Multiple-choice Writing (CST and CMA, grades 4 and 7) EAP Essay

• Approve orders Every administration


TimetableTimetable

• Gather data from sites immediately• Enter orders: Now through December 1, 2010• Orders reviewed by ETS throughout December

and January• Adjustments to initial orders up until “Order

Sent for Packaging” date• If required, place supplemental orders after

“Order Sent for Packaging” date• Track order status


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2011 STAR Pre-ID Workshop WebcastNovember 17, 2010


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