2010 STATE PURCHASING FORUM

Surviving in Difficult Economic Times: Practical Purchasing Training

May 19 & 20, 2010ESP Convention Center, Albany, NY

What’s New in Procurement

Deputy Commissioner Carla Chiaro

PSG Deputy Director Monica Wilkes

Office of Taxpayer AccountabilityDebit CardsElectronic Contract PaymentsExpense ReductionLocal GovernmentREMI MaintenanceTeleconferencing

Voluntary Price Reduction

As of April 1, 2010, 260 contractors have reduced their contract price for a savings of $4,025,700 annually.

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Printer Aggregate 

2009 Aggregate Printer Purchase Initiative:Units Purchased Aggregate Price Contract Price Savings from Contract 5,022 $2,347,370 $4,246,053 $1,898,683

2009 Aggregate Printer Purchase Initiative: Units Purchased Aggregate Price Contract Price Savings from

Contract 9,418 $1,069,371 $329,346 $259,974

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Procurement Topics• Contract Administration*• Contract Reporter*• Debriefing*• Electronic Filed

Requirements Collection• ESD / OGS Vendor

Outreach • Executive Order No. 4*

• OGS Awards• Procurement Fee• Procurement Guidelines*• Procurement Lobbying*• Sweatfree Consortium• Vehicles• Vendor Responsibility*

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* 2010 Forum Classes

Contract Administration*

Agencies/Local Governments may receive a refund from audits that have been completed.

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*Contract Administration

Contract Reporter (CR)*

Recent Changes to the Economic Development Law relative to the Contract Reporter:

• Effective December 31, 2009, the CR is free.• Those agencies required to advertise solicitations

now also post bid results.• Published daily Monday – Friday.

* Contract Reporter

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Debriefing*

Procurement Stewardship Act §163 was amended to include a specific right to vendor debriefing. Procurement Council Bulletin (September 2009) provides sample bid language to state agencies regarding the right to and manner of debriefing.

http://www.ogs.state.ny.us/procurecounc/pdfdoc/PC_DebriefingLanguageBulletin.pdf

*Debriefing

• Diesel Fuel• Fuel Oil• Gasoline• Road Salt• Natural Gas• Milk• Others in the future!! 

    

Electronic Filed Requirements Collection

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Electronic Filed Requirements Collection

ESD/OGS Vendor OutreachThe Commissioner of OGS and the Chairman of Empire State Development (ESD) have created a joint agency taskforce to better serve New York State businesses.  This will include:

•Alerting businesses to bid opportunities proactively;

•Informing businesses about the state procurement process to engage in this marketplace more effectively;•Connecting businesses with technical assistance providers around the state and with other available business resources..

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Executive Order No. 4 - Establishing A State Green Procurement And Agency Sustainability Program*

Specifications Approved 2008/09:

Category 1: Electronic/AppliancesCategory II: TransportationCategory III: Office & Building

Operations

Specifications Approved 2009/10:

Category I: Office & Building Operations

(Cont’d from Year 1)Category II: Food ServicesCategory III: Transportation

(Cont’d from Year 1)

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http://www.ogs.state.ny.us/EO/4/Default.asp

*Executive Order 4

OGS/PSG Awards2009 Recipient of Awards

National Association of State Procurement Officials (NASPO) George Cronin Award for Procurement Excellence

• Natural Gas Initiative (dual burning facilities bid for interruptible or guaranteed supply of natural gas)

NYS FORUM Best Practices Award for Printer Aggregate

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Procurement Fee

Pending Budget Bill legislation to repeal the Centralized Procurement Contract Fee.

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Procurement Guidelines*• User Friendly – “How To” Approach • Best Practices• Reference to Statutes • Links to Resources• Glossary

http://www.ogs.state.ny.us/procurecounc/pdfdoc/guidelines.pdf

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*Basic Purchasing*State Finance Law

Procurement Lobbying*

State Finance Law §§139-j and 139-k - extended through July 31, 2014.

http://www.ogs.state.ny.us/aboutOgs/regulations/defaultAdvisoryCouncil.html

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*Ethics

Sweatfree Consortium

In February 2010, OGS, Department of Labor and other agencies formed a workgroup to develop policies and procedures to ensure that the state’s estimated $1 million annual spend of garments, uniforms, textiles, footwear, and other apparel are made in accordance with labor standards.

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Vendor Responsibility*

OGS is transitioning to the State Comptroller’s on-line Standard Vendor Responsibility Questionnaire (SVRQ) adopted by the State Procurement Council.

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*Vendor Responsibility

VehiclesOGS awarded three-year contracts in four categories:

1. Flex-Fueled (E-85) Vehicles - Passenger Cars, SUVs, Vans, and Pickups2. Gasoline/Electric Hybrids - Cars, SUVs, Pickups3. Dedicated Compressed Natural Gas (CNG)/Liquid Propane Injection (LPI) - Cars, Vans and Pickups4. Pick-ups > 8,500 lbs. Gross Vehicle Weight Rating

http://www.ogs.state.ny.us/purchase/spg/awards/404VehicleList.htm

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Questions & Answers

customer.services @ ogs.state.ny.us