2010-11 SIUE Compliance Manual

2010‐2011 SIUE Department of Intercollegiate

Athletics Compliance Manual

SIUE Compliance Office 8.10

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Table of Contents: 20102011 SIUE Department of Intercollegiate Athletics Compliance Manual

Topic Page Section I – Introduction Purpose of Manual/Mission of Department 1 Commitment to Compliance 2 Section II – Rules Compliance Rules Compliance 3 Rules Interpretations 3 Rules Education 4 Policy on Investigating/Reporting Violations 4 Section III – Personnel Coaching Limitations 6 Student‐Assistant Coaches 6 Volunteer Assistant Coaches 7 Managers 7 Outside Income 7 Section IV – Recruiting Permissible Recruiters 8 Activities that Constitute Recruiting 8 Documentation of Recruiting Activities 8 Common Recruiting Definitions 8 Important Recruiting Dates 9 International Student‐Athletes 9 Coaches Involvement with Local Sports Clubs 10 Official Visits 10 Unofficial Visits 12 Complimentary Admissions and Pass List Policy 13 Telephone Calls 13 Contacts 15 Evaluations 16 Recruiting Log Policy and Procedures 17 Recruiting Travel 18 Section V – Amateurism Amateurism – General Rule 19 Tryouts with Professional Teams 19 Student‐Athlete Employment 20 Promotional Activities 20 Section VI – Academic Support Academic Services 21 Study Tables and Tutors 21 University Contacts 22


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Section VII – Playing and Practice Seasons Definitions 23 Policy 23 Procedures 23 Time Limits on Countable Athletically Related Activities 23 Countable Athletically Related Activity 24 Non‐Countable Athletically Related Activity 24 Roster Additions 25 Roster Deletions 25 Maximum Number of Dates of Competition 25 Travel Releases 26 Missed Class Time 26 Alumni Practice Participation Policy 26 Section VIII – Eligibility Procedures for Eligibility Certification of Student‐Athletes 27 Squad Lists 27 Initial Freshman Eligibility and Admission to SIUE 28 NCAA Initial Eligibility Requirements for Freshmen 30 NCAA Eligibility Center 30 Transfer Student‐Athletes 31 Pre‐Certification Practice Policy and Procedures 32 Continuing Eligibility for Returning Student‐Athletes 33 Less Than Full‐Time Enrollment 35 Seasons of Competition 36 Medical Hardship Waivers 36 Section IV – Financial Aid Procedures for Awarding Aid: New Freshman and Transfers 38 Procedures for Awarding Aid: Continuing Students 38 Summer Financial Aid 39 Fifth‐Year Academic Support 40 Other Financial Aid 40 Maximum Institutional Financial Aid Limitations 40 NCAA Maximum Equivalency Limitations 41 National Letter of Intent 41 Terms of Athletic Financial Aid 43 Changes in Awards 43 NCAA Squad List and Financial Aid Oversight 44 Section X – Awards/Benefits/Expenses General Principles for Athletic Awards/Benefits/Expenses 45 Awards 45 Banquets 45 Team Entertainment 46 Meals Incidental to Participation 46 Occasional Meals 46 Local Transportation 47 Equipment and Apparel for Practice and Competition 47 Purchase and Retention of Athletic Equipment and Apparel by Student‐Athletes 47


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Team Travel 48 Section XI – Outside Competition Basic Rule 49 Procedures 49 Outside Competition – Sports Other then Basketball 49 Outside Competition – Basketball 49 Exceptions and Waivers 50 Limits on Outside Team 51 Section XII – Camps and Clinics Definitions 52 In General 52 Employment 53 Procedures for Approval of Camp/Clinic 54 Section XIII – Sports Medicine Mission Statement 55 Strength & Conditioning 55 Pre‐Participation Physical Exam Policy 56 Reporting of Injury/Illness 57 Medical Referrals/Second Opinion/Policy/Procedures 57 Rehabilitation Policy/Procedures 58 Missed Doctor’s Appointment Policy 58 Privacy Policy 59 Injury Policy/Procedures 59 Insurance Coverage 59 Drug and Alcohol Statement 61


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Section I – Introduction Purpose of this Manual This manual is to be used as a supplement to the NCAA Division I Compliance Manual. This manual is not a substitute. The purpose of this manual is to help members of the SIUE Department of Intercollegiate Athletics staff understand department policies in regards to NCAA compliance and student‐welfare. Department of Intercollegiate Athletics Mission The Intercollegiate Athletics Program at Southern Illinois University Edwardsville has been developed with the belief that intercollegiate sports, subscribing to the principles of good sportsmanship, rules compliance and integrity, are beneficial activities which contribute to the physical, intellectual and social experiences of the entire University community. Intercollegiate Athletics should complement the instructional research and service programs of the University and must function within the framework of the University’s overall goals. In harmony with the stated mission of the University, the goals of Intercollegiate Athletics are to enhance the physical and intellectual abilities of those participating in the program and to provide for the physical and social welfare of our student‐athletes, as well as to provide spectator benefits for the University community and the community at large. The recognition that the goals of the Athletics Program are integrated into the goals of the general academic program should guide the activities of those responsible for the conduct of Intercollegiate Athletics. SIUE Athletics must enhance, not detract, from the University’s educational program. Intercollegiate Athletics is intended to provide students with opportunities to enhance their education, to represent their university and to participate in athletics while developing skill and understanding. Participation in the Intercollegiate Athletics Program is always secondary to the academic obligation of the student. To this end, it is the responsibility of those administering the Program to schedule the length of playing seasons, the frequency of practice sessions and the number of contests so that they shall not unreasonably conflict with students’ obligations to attend class regularly; to study; to develop their intellectual, moral and social faculties; and to graduate from the University as educated men and women. The Department of Intercollegiate Athletics values:

Higher Education ‐ No goal of ours exceeds the mandate to educate and graduate the student‐athlete. We are dedicated to being consistent with the educational purpose of the University.

Rules and Regulations ‐ We are dedicated to enforcing adherence to the rules and regulations of the NCAA and the OVC by our student‐athletes, coaches and administrators.

Pursuit of Excellence ‐ Intercollegiate Athletics, with its emphasis on excellence at all levels of play, provides opportunities for undergraduate/graduate students to understand the rewards that come from dedication to a larger purpose and to develop their personal, physical and intellectual skills.

Citizenship ‐ We believe that the values of citizenship are realized through sportsmanship and ethical play in athletics. We are committed to teaching our student‐athletes essential skills that will provide for a lifetime of contributions to their community, state and nation.

Amateur Sportsmanship ‐ Participation in amateur sports provides the student‐athlete with opportunities to experience and develop life skills in the areas of leadership, discipline, teamwork, goal‐setting, self‐respect and respect for others.


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Commitment to Student‐Athlete Welfare – Managing the Intercollegiate Athletic program in a manner designed to protect and enhance the physical, emotional and social welfare of the student‐athlete.

Department of Intercollegiate Athletics Commitment to Compliance Southern Illinois University Edwardsville is committed to principal of institutional control and operating a competitive Division I athletics program in compliance with NCAA rules and regulations. The University is dedicated to enforcing adherence to the rules and regulations of the NCAA by our student‐athletes, coaches, administrators and community. The development and implementation of institutional compliance policies and procedures and an effective rules education program are the cornerstones of our commitment to rules compliance.


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Section II – Rules Compliance A. NCAA Principle of Institutional Control In accordance with the NCAA constitution, an institution has a responsibility to control its intercollegiate athletics program in compliance with NCAA rules and regulations. The institution is responsible for the actions of all its staff members and for the actions of any other individual or organization engaged in activities promoting the athletics interests of the institution. The institution’s Chief Executive Officer is responsible for the administration of all aspects of the athletics program. B. NCAA Principle of Rules Compliance Per the NCAA Constitution, a member institution will comply with all applicable NCAA rules and regulations. An institution is also responsible for monitoring its athletics programs to assure compliance for identifying and reporting all instances in which compliance has not been achieved. C. Compliance Policy It is the policy of the Department of Intercollegiate Athletics to adhere to all applicable NCAA, OVC and institutional rules and regulations in the conduct of its athletics programs. It is the obligation and responsibility of all Department of Athletics staff members to act within all applicable rules and regulations at all times. All Department of Athletics coaching and administrative staff members are required by the NCAA to sign the NCAA Certification of Compliance annually in good faith. D. Compliance Staff Assistant Athletic Director for Compliance and Student Services – This position in the Department of Intercollegiate Athletics reports directly to the Athletic Director and oversees all day‐to‐day and continuing elements of SIUE Compliance and Academic Services. Lead Compliance Specialist – This position reports directly to the Assistant Athletic Director for Compliance and Student Services and administers the day‐to‐day and continuing elements of SIUE Compliance for Division I Athletics. E. Rules Interpretation Coaches, administrators, student‐athletes, prospective student‐athletes and any other constituents are encouraged to ask questions of the Compliance Staff. When in doubt, ask before acting. Interpretations given by the Compliance Staff are to be explicitly followed at all times unless subsequent re‐interpretations are obtained from the Conference and/or NCAA Membership Services staff. All requests for interpretations MUST be documented on the Interpretation Request and Response Form. All rules related questions asked of the Compliance Staff will be responded to as quickly as possible. If the issue must be referred to the Conference and/or NCAA for assistance in answering, the response may be delayed accordingly. Coaches are encouraged to regularly read the Legislative Assistance column in the NCAA News, an official NCAA publication, and the NCAA Register, a monthly collection of NCAA Committee and/or Council reports of interest. These are both excellent sources for additional interpretation information and can be obtained in either the hard copy form or online at www.NCAA.org.


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F. Rules Education All personnel in the Department of Athletics have the responsibility to become knowledgeable of applicable NCAA, OVC, SIUE and Department of Athletics rules and regulations. This should be done by reading the appropriate information and materials as they are provided, e.g., NCAA Manual, Department of Athletics Compliance Manual and the Student‐Athlete Handbook, compliance e‐mail communication, attending scheduled rules education sessions, and by asking questions. Each academic year the Compliance Staff will coordinate and conduct necessary rules education sessions for coaches, athletics administration, and any other appropriate SIUE personnel who the Compliance Staff feels may need the session. Pertinent rules education information and materials will supplement these sessions if it is deemed necessary. Attendance will be mandatory for all required staff members. It is the responsibility of the staff member, if they will be absent, to communicate with the Compliance Staff to set up an individual time to cover the materials missed in the meeting. It is the responsibility of the staff member to relay the information gained in these sessions to their student‐athletes. G. Policy on Researching/Reporting Violations of NCAA Rules The NCAA Constitution requires, as an obligation of membership, institutions to monitor its athletics programs for compliance with NCAA rules and to identify and report to the NCAA instances in which compliance has not been achieved. To operate within the letter of NCAA rules and fulfill this membership obligation, it is SIUE’s policy that all personnel, including the Director of Athletics and/or Compliance Staff will report any and all situations in which we are not in compliance with NCAA regulations upon learning that a violation may have/has occurred. All confirmed rules violations will be self‐reported by SIUE to the OVC or MVC and the NCAA. Once a possible rules violation has been reported/found, the following procedures will be followed: 1) The Assistant Athletic Director for Compliance and Student Services will notify the Director of Athletics or others deemed necessary that a violation report has been made and that all pertinent facts surrounding the alleged situation need to be determined. 2) The report will be analyzed, data gathered and specifics verified by the Faculty Athletic Representative/Director of Athletics/Assistant Athletic Director for Compliance and Student Services to determine if a violation did occur. If there is still some question as to whether a violation occurred; the Faculty Athletics Representative or Assistant Athletic Director for Compliance and Student Services may call the NCAA or OVC. 3) If it is determined that a violation did occur, the Faculty Athletic Representative, the Director of Athletics and the Assistant Athletic Director for Compliance and Student Services will review and discuss the violation and determine what, if any corrective action will be taken concerning the person(s) involved in the violation. Other university officials may also be consulted when warranted. Also at this time, the Chancellor will be notified. 4) The violation will then be self‐reported to the OVC or MVC and the NCAA by the Assistant Athletic Director for Compliance and Student Services. The self‐report will provide at least the following information: a. Statement of action including date and location. b. Identification of involved student‐athletes, coaches, administrators, prospective student‐

athletes, or other persons involved. c. Means by which the violation was disclosed or otherwise discovered.


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d. Reasons the violation occurred. e. Institution's position as to whether a violation occurred and citation of specific legislation it

believes has been violated. f. Corrective action(s) taken by the institution. g. Mitigating circumstances, if appropriate.

5) The following persons will be copied on all self‐reports made to the NCAA: Chancellor, Director of Intercollegiate Athletic, Faculty Athletic Representative, Assistant Athletic Director for Compliance and Student Services and any involved coach(es) or other Department of Athletics staff members as deemed appropriate. 6) The Assistant Athletic Director for Compliance and Student Services will provide the Faculty Athletic Representative and the Director of Athletics with a yearly written summary of all self‐reported violations and all subsequent NCAA responses/actions. 7) Athletes and coaches involved with the violation are subject to appropriate disciplinary action after a formal review is conducted.


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Section III – Personnel

A. Coaching Limitations – Number and Responsibilities The NCAA limits the number of coaches who may be employed at SIUE and who may contact or evaluate prospective student‐athletes off campus at any one time in each sport. These limitations are as follows:

Sport Limit on # of Coaches

Limit on # of Off‐Campus Recruiters

Baseball 3 2Basketball 4 3Golf 2 2Soccer 3 2Softball 3 2Tennis 2 2Cross Country/Track & Field 6 4Volleyball 3 2Wrestling 3 2

NonCoaching Staff Members Institutional staff members involved in noncoaching activities (e.g., administrative assistants, academic counselors) do not count in the institution's coaching limitations, provided such individuals are not identified as coaches, do not engage in any on‐ or off‐field coaching activities (e.g., attending meetings involving coaching activities, analyzing video involving the institution's or an opponent's team), and are not involved in any off‐campus recruitment of prospective student‐athletes or scouting of opponents. Noncoaching Staff Member with SportSpecific Responsibilities. A noncoaching staff member with sport‐specific responsibilities (e.g., director of operations, administrative assistant) may participate in organized activities involving only the coaching staff or may perform administrative duties (e.g., attend meetings involving coaching activities, analyze video of the institution's or an opponent's team, track statistics during practice or competition). However, such an individual is prohibited from participating in instructional activities with student‐athletes and any on‐court or on‐field activities (e.g., assist with drills, throw batting practice), and is prohibited from participating with or observing student‐athletes in the staff member's sport who are engaged in nonorganized voluntary athletically related activities (e.g., pick‐up games).

B. StudentAssistant Coaches An undergraduate student assistant coach is any coach who is a student‐athlete who has exhausted his or her eligibility in the sport or has become injured to the point that he or she is unable to practice or compete ever again, and who meets the following additional criteria:

(a) Is enrolled at SIUE, where he or she most recently participated in intercollegiate athletics; (b) Is enrolled as a full‐time undergraduate student in his or her first baccalaureate degree program (see Bylaw 14.1.8.2), except that during his or her final semester, he or she may be enrolled in less than a full‐time program of studies, provided he or she is carrying (for credit) the courses necessary to complete the degree requirements; (c) Is receiving no compensation or remuneration other than the financial aid that could be received as a student‐athlete and expenses incurred on road trips that are received by individual team members; and


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(d) Is not involved in contacting and evaluating prospective student‐athletes off campus or scouting opponents off campus and does not perform recruiting coordination functions (see Bylaw 11.7.1.22).

Student‐assistant coaches are no longer permitted to be enrolled in a graduate program.

C. Volunteer Assistant Coaches In sports other basketball, a volunteer coach is any coach who does not receive compensation or remuneration from the institution's athletics department or any organization funded in whole or in part by the athletics department or that is involved primarily in the promotion of the institution's athletics program (e.g., booster club, athletics foundation association). The following provisions shall apply:

(a) The individual is prohibited from contacting and evaluating prospective student‐athletes off campus or from scouting opponents off campus and may not perform recruiting coordination functions (see Bylaw 11.7.1.2). (b) The individual may receive a maximum of two complimentary tickets to home athletics contests in the coach's sport. (c) The individual may receive complimentary meals incidental to organized team activities (e.g., pre‐ or postgame meals, occasional meals, but not training table meals) or meals provided during a prospective student‐athlete's official visit, provided the individual dines with the prospective student‐athlete.

Each sport, with the exception of basketball, may employ one volunteer assistant coach. All volunteer assistant coaches must be identified on the annual Staff Declaration Form. Prior to a volunteer coach beginning work with an SIUE sport, they must meet with the Lead Compliance Specialist and sign the Volunteer Coach Agreement.

D. Managers A manager is a full‐time undergraduate or graduate student who performs traditional managerial duties (e.g., equipment, laundry, hydration). Managers are permitted to participate in limited on‐court or on‐field activities during practice (e.g., assist with drills, throw batting practice) or competition (e.g., assist with warm‐up activities) involving student‐athletes on a regular basis. They cannot, however, provide instruction to student‐athletes or participate in countable athletically related activities (e.g., practice player). An individual employed as a manager in the sport of baseball shall forfeit any remaining eligibility in baseball at SIUE. All managers must be reported to the Compliance Office and listed on the Staff Declaration Form.

E. Outside Income Pursuant to NCAA Bylaw 11.2.2, all SIUE athletic department staff members will be required to provide a written account annually detailing all athletically related income and benefits received during the previous year from sources outside of SIUE. Examples of such income includes:

• Sports camps/clinics • Courtesy cars or car allowances • Endorsement or consultation contracts • Housing benefits • Salaries from outside athletic organization (local sports clubs)

Each July, the Compliance Office will distribute Outside Income Forms for all staff to complete and return. The Compliance Office will then review and approve each form, afterwards forwarding the forms on for approval by the Chancellor.


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Section IV – Recruiting

A. Permissible Recruiters NCAA regulations require that all coaches who recruit off campus must be certified. Certification is obtained by taking the NCAA Coaches Certification Examination and obtaining a score of 80% or better. Certification must be done on an annual basis. If a certification test is failed, it can be taken again 30 days from the date of failure.

B. Activities that Constitute Recruitment Actions that cause a prospective student‐athlete to become a recruited prospective student‐athlete at that institution are:

1. Providing the prospect with an official visit, 2. An arranged in‐person, off‐campus encounter with the prospect, prospect's parent(s) or

legal guardian(s), or 3. Initiating or arranging a telephone contact with the prospect, family member or guardian on

more than one occasion for the purpose of recruitment. 4. Issuing an NLI or written offer of athletically related financial aid.

C. Documentation of Recruiting Activities

NCAA regulations specifically limit the recruiting activities listed below. Therefore, each coach is required to itemize each of these activities insofar as applicable by written record for each prospective student‐athlete who is being recruited by SIUE:

5. Recruitment information should be as accurate and complete as possible. Note that any discussion of academic performance with teachers, guidance counselors or principles’ office staffs are also considered to be evaluations. Every telephone call, contact, evaluation, visit and correspondence sent MUST be recorded in Scoutware.

6. Official Visits ‐ Should be tracked in Scoutware. Before a student arrives for an official visit, the following documentation must be provided to the Compliance Office: the Official Visit Request Form, transcripts, ACT/SAT scores, academic audit, and visit itinerary.

7. Unofficial Visits – Should be tracked in Scoutware. The Unofficial Visit Form should be completed, including the prospective student‐athlete’s signature, and turned into the Compliance Office after the prospect departs from campus.

Each head coach will be responsible for insuring the entering of recruiting information in Scoutware and the completion of forms approved by the SIUE Department of Intercollegiate Athletics for this purpose. Each head coach is responsible for ensuring that all required recruiting activities are accurately documented and kept on file for five (5) years.

D. Common Recruiting Definitions 1) Coaches' Responsibility: Recruiting periods are sport specific. Therefore, it is each coach’s responsibility to be cognizant and comply with the appropriate sport recruiting calendar which can be found on the NCAA web site (www.ncaa.org) and the SIUE website (www.siuecougars.com). 2) Contact: Any face‐to‐face, off‐campus encounter between a prospect or the prospect's parent or legal guardian and an institutional staff member or athletics representative during which any dialogue occurs in excess of an exchange or greeting. 3) Contact Period: That period of time when it is permissible for authorized Department of Athletics staff members to make in‐person, off‐campus recruiting contacts and evaluations.


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4) Evaluation: Any off‐campus activity designed to assess the academic qualifications or athletic ability of a prospect, including any visit to a prospect's educational institution (during which no contact occurs) or the observation of any practice or competition at any site at which the prospect participates. 5) Evaluation Period: That period of time when it is permissible for authorized athletic department staff members to be involved in off‐campus activities designed to assess the academic qualifications and playing ability of prospects. No in‐person, off‐campus recruiting contacts shall be made with the prospect during an evaluation period. 6) Quiet Period: That period of time when it is permissible to conduct Official and Unofficial visits only. No in‐person, off‐campus recruiting contact or evaluations may be made during a quiet period. 7) Dead Period: That period of time when it is not permissible to make in‐person recruiting contact or evaluations on or off the SIUE campus or to permit official or unofficial visits by prospects to SIUE. During a dead period, a coaching staff member may not serve as a speaker or attend any meeting or banquet at which prospects are in attendance, except as provided in Bylaw 13.1.9, and may not visit prospects’ educational institutions. It is permissible for an institutional staff member to write or telephone prospects during a dead period.

E. Important Recruiting Dates To Follow

• July 1st: Telephone calls to a prospect (or a prospect’s relatives) may not be made before July 1st immediately preceding the prospect’s senior year of high school.

o Women’s Basketball Exception and Men’s Basketball Exception: See page 15 of the SIUE Compliance Manual for exceptions to telephone calls.

• July 1st: Off campus recruiting contacts shall not be made with a high school PSA before the July 1st prior to the start of the PSA’s senior year.

• Opening day of classes of Prospect’s Senior Year: First date a prospect can make an official visit to SIUE.

• September 1st prior to the Prospect’s Junior Year: First permissible date to mail athletically‐related recruiting materials to a prospect.

o Men’s Basketball Exception: The first permissible date to send recruiting materials to a prospect is June 15th after the prospect’s sophomore year.

F. Policy regarding Prospective International StudentAthletes

1. All prospective international student‐athletes MUST complete an International Student

Amateurism Questionnaire and return to the Compliance Office as soon as possible. The Compliance Office will review the questionnaire and make a preliminary determination on the status of the international prospect.

2. If a gap in enrollment occurred, the Compliance Office will send the NCAA document “Questions To Send To An International Team” to any team the student participated on during the gap of enrollment between high school and college.

3. The Compliance Office will research the international student using the above mentioned documents as well as the internet, Initial Eligibility Clearinghouse and NCAA Membership Services.

4. The international student‐athlete may NOT practice or compete until the Compliance Office and Faculty Athletics Representative have cleared the student to participate in intercollegiate athletics and the student’s amateur status has been certified by the NCAA Eligibility Center.


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G. Coaches Involvement with Local Sports Clubs In sports other than basketball, a SIUE coach may be a coach with a local sports club or organization located in the St. Louis area provided all PSAs participating on the team live within a 50‐mile radius of SIUE. Prior to any involvement the coach must file with the Compliance Office a “Local Sports Team Employment Form.” NCAA Bylaw 13.11.2.3 Local Sports Clubs: In sports other than basketball, an institution's coach may be involved in any capacity (e.g., as a participant, administrator or in instructional or coaching activities) in the same sport for a local sports club or organization located in the institution's home community, provided all prospective student‐athletes participating in said activities are legal residents of the area (within a 50‐mile radius of the institution). In all sports, an institution's coach may be involved in any capacity (e.g., as a participant, administrator or in instructional or coaching activities) in a sport other than the coach's sport for a local sports club or organization located in the institution's home community, provided all prospective student‐athletes participating in said activities are legal residents of the area (within a 50‐mile radius of the institution). Further, in club teams involving multiple teams or multiple sports, the 50‐mile radius is applicable only to the team with which the institution's coach is involved; however, it is not permissible for the coach to assign a prospective student‐athlete who lives outside the 50‐mile area to another coach of the club. A coach also may be involved in activities with individuals who are not of a prospective student‐athlete age (before the ninth grade), regardless of where such individuals reside. (In women's volleyball, see Bylaw 13.1.8.12 for regulations relating to a coach's involvement with a local sports club and the permissible number of evaluation days.) 13.1.8.12 Evaluation Days Women's Volleyball: In women's volleyball, each institution is limited to 80 evaluation days (measured August 1 through July 31) per Bylaw 13.02.6.2. A coach's employment activities in instructional camps/clinics do not count toward the evaluation days limitation. A coach's involvement outside the contact/evaluation period with a local sports club per Bylaw 13.11.2.3 shall count toward the limit. 13.11.2.3.4 Women's Volleyball Additional Restrictions: In women's volleyball, during a dead or quiet period, institutional coaching staff members may not coach a local sports club team at an off‐campus competition where prospective student‐athletes are present. However, it is permissible for an institution's coach to coach his or her own local sports club team in practice activities. Remember: Neither an institution’s athletics department nor an institution’s athletics booster group may sponsor a local sports club that includes prospective student‐athletes. It is permissible for a department of the institution that operates independent of the athletics department (e.g., physical education department, recreation department) to sponsor a local sports club that includes prospective student‐athletes, provided no athletics department staff member is involved with the club team (NCAA Bylaw 13.11.2.3.3).

H. Official Visits NCAA Bylaw 13.6 (Official Paid Visit): This bylaw outlines all rules and regulations regarding a prospect taking an official visit to SIUE. The issues of transportation, length of visit, academic requirements, and entertainment are covered in depth in this legislation. First opportunity to make an official visit: A prospect may not make an official visit until the opening day of classes of his/her senior year of high school. Number of official visits per prospect: A prospect may make a maximum of five (5) official visits, with not more than one permitted to any single institution regardless. The limitations on official


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visits apply separately to the period in which the prospect is in high school and to the period beginning October 15 following the prospect's completion of high school. Written notification of official visit required: A prospect making an official visit must receive a written Notification of Official Visit Letter and Rules prior to the visit. The letter must include the information that the prospect is limited to five expense‐paid visits, with no more than one expense‐paid visit to a single institution. This letter along with SIUE’s NCAA Graduation Report MUST be sent to the student prior to the student’s arrival on campus. These documents can be mailed, faxed or emailed to the student‐athlete. Length of official visit: An official visit may not exceed 48 hours, beginning either at the time the prospect arrives on campus or initially comes into physical contact with a coach which ever shall occur first. The prospect's transportation to the campus after arrival at the airport or other outlet in the community must be without delay for personal reasons or entertainment purposes. At the completion of the 48‐hour visit, the prospect must depart the SIUE campus immediately. Student Hosts Entertaining Prospective StudentAthlete: At the discretion of the Head Coach, a student‐athlete is permitted to receive up to $30 ($45 if entertaining multiple PSAs) for the purpose of entertaining a prospective student‐athlete during an official visit. NCAA Bylaw 13.6.7.5 shall be the prevailing rule regarding permissible use of the student host money. Official Visit Policy: • Prior to an official visit, coaches must request an initial‐eligibility audit from Academic

Services. To request this, the coach must provide Academic Services with a copy of the prospect’s transcripts and test scores. If the prospect has lower than a 21 ACT, the coaching staff should be prepared to provide additional documentation upon request by Academic Services regarding why this student will succeed at SIUE.

• A completed Official Visit Request Form must be submitted to the Compliance Office for an official visit to be approved. This form can be found on the SIUE Compliance website and must be submitted at least 5 days prior to the start of the visit. The form must be accompanied by an itinerary, transcripts, test scores, and a completed initial‐eligibility audit.

• Once the Compliance Office receives the form, the Lead Compliance Specialist will send out the Official Visit Letter, NCAA Banned Drug List, and the Graduation Rates Report to the prospect. In the absence of the Lead Compliance Specialist, all documents will be handled by the Assistant Athletic Director for Compliance and Student Services.

• The Compliance Office will also activate the prospect on the team’s IRL with the NCAA Eligibility Center. Coaches are not to activate or deactivate prospects on the IRL.

• No more than 2 coaches may attend a meal with a prospective student‐athlete on a visit and seek reimbursement.

• After the visit, coaches must submit a Post Official Visit Expenses Form to the Compliance Office no later than 2 days after the visit ends. Along with the form, the coach must provide all original receipts for meals, transportation, and lodging as well as provide two full sets of copies of the form and receipts. One set, along with the originals, will be returned to the coach after approval. Forms submitted without these documents will be returned unapproved.

• All information requested on the forms must be completed before submission. It is important that the full, correct mailing address of a prospect is provided for reimbursement and mailings.

• No more than 2 coaches may attend a meal with a prospect and seek reimbursement. Procedures for Official Visits: 1. The coach sets up the preliminary arrangements for the official visit with the prospect. 2. The coach obtains a copy of the prospect’s academic transcripts and test scores. 3. The coach requests an initial‐eligibility audit from Academic Services.


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4. The coach obtains and completes the Official Visit Request Form submits it, along with the transcripts, test scores, itinerary, and academic audit, to the Compliance Office no later than five (5) working days prior to the scheduled official visit. The Compliance Office will send the Notification of Official Visit Letter and Rules and NCAA Graduation Report to the PSA.

5. The student‐athlete acting as a host to the prospect will be provided with the Student Host Form prior to the beginning of the visit. The Student Host Form must be signed and included in the recruiting file.

6. The prospect arrives on campus (or coach comes into contact with the PSA) and the 48‐hour clock begins.

7. The prospect must sign the Acknowledgement of Rules at the Beginning of an Official Visit at the beginning of the visit and the Acknowledgement of Rules at the Conclusion of an Official Visit at the conclusion of the visit. Both forms should be included in the recruiting file.

8. After the completion of the official visit, the coach will complete and turn‐in the Post‐Official Visit Expense Form along with ALL receipts, as well as 2 full sets of copies, to the Compliance Office.

9. The Compliance Office will check documentation in accordance with NCAA rules and will keep one set of copies and return the remaining documentation (including original) receipts and Post‐Official Visit Expense form to the coach.

10. The coach will process receipts and expenditures according to departmental policy.

I. Unofficial Visits NCAA Bylaw 13.7 (Unofficial Non‐Paid Visit): This bylaw outlines all rules and regulations regarding a prospect taking an unofficial visit to SIUE. All unofficial visits are made at the expense of the prospect. First opportunity to make an unofficial visit: A prospect may make an unofficial visit anytime except during a "dead period", including the time period prior to the prospect's senior year in high school. Number of unofficial visits permitted: There is no limit on the number of unofficial visits a prospect may make. Transportation on unofficial visit: SIUE may provide transportation only to view off‐campus practice and competition sites in the prospect's sport(s) and other institutional facilities. Meals on an unofficial visit: SIUE is not permitted to provide any meals on an unofficial visit. Prospective student‐athletes on an unofficial visit may pay the actual cost of meals and eat with other prospective student‐athletes on official visits or coaching staff. SIUE policy states that no more than 2 coaches may attend a meal with a prospective student‐athlete on a visit and seek reimbursement. Lodging on an unofficial visit: SIUE may not provide lodging for a prospect while on an unofficial visit. A prospect may stay in an enrolled student‐athlete's on‐campus dormitory room as long as the prospect pays the regular institutional rate for such lodging. Entertainment on an unofficial visit: The only entertainment that SIUE may provide is a maximum of three complimentary admissions to an on‐campus athletic event in which an SIUE team is competing. These admissions are to be used only by the prospect and those accompanying the prospect on the visit. The prospect must sign the Unofficial Visit Form at the conclusion of his/her visit. This signed form MUST be included in the prospect’s recruiting file.


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For Men’s and Women’s Basketball, a PSA and his/her guests on an unofficial visit must also sign the NCAA Unofficial Visit Form, which must be turned into the Lead Compliance Specialist after the visit.

J. Complimentary Admissions for Prospects and High School/TwoYear College Coaches Prospective Student Athletes – Complimentary Admission on Official Visit During the official visit, a maximum of three complimentary admissions to a campus athletics event in which the institution's intercollegiate team practices or competes may be provided to a prospective student‐athlete. Such complimentary admissions are for the exclusive use of the prospective student‐athlete and those persons accompanying the prospective student‐athlete on the visit and must be issued on an individual‐game basis. Providing special seating arrangements during the conduct of the event (including intermission) for the prospective student‐athlete or those persons accompanying the prospective student‐athlete in the facility's press box, special seating box(es) or bench area is specifically prohibited. Prospective Student Athletes – Complimentary Admission on Unofficial Visit During an unofficial visit, the institution may not pay any expenses or provide any entertainment except a maximum of three complimentary admissions to a campus athletics event in which the institution’s intercollegiate team practices or competes. Such complimentary admissions are for the exclusive use of the prospective student‐athlete and those persons accompanying the prospective student‐athlete on the visit and must be issued on an individual‐game basis. Providing seating during the conduct of the event (including intermission) for the prospective student‐athlete or those persons accompanying the prospective student‐athlete in the facility's press box, special seating box, or bench area is specifically prohibited. High School Coaches/TwoYear College Coaches Entertainment of a high school, college preparatory school or two‐year college coach or any other individual responsible for teaching or directing an activity in which a prospective student‐athlete is involved shall be limited to providing a maximum of two complimentary admissions to home athletics contests at any facility in which the institution's intercollegiate team regularly practices or competes, which must be issued on an individual‐game basis. Such entertainment shall not include food and refreshments, room expenses, or the cost of transportation to and from the campus. An institutional coaching staff member is expressly prohibited from spending funds to entertain the prospective student‐athlete's coach on or off the member institution’s campus. Pass List Policy

• All pass lists must be turned in to the Assistant Athletic Director for Sales & Marketing no less than 24 hours prior to competition.

• For competition on Sundays, pass lists must be turned in on Friday. • Late additions of individuals will be handled on a case‐by‐case basis and accommodated as

possible. • No late additions of large groups or high school teams will be allowed. • The event‐day staff cannot make additions or changes to pass lists, so all lists must be

finalized prior to the day of the event. • All prospective student‐athletes and high school/two‐year college coaches must show ID

prior to admission.

K. Telephone Calls In all Division I sports, the number of telephone calls that can be made to a prospective student‐athlete are limited in some way. A prospect may make a telephone call at his/her own expense to a coach at any time.


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Coaches MUST track in Scoutware all telephone calls (both to and from) a prospect or anyone who represents the prospect (i.e., parent, guardian, coach, etc.). Calls must be logged regardless of whether a message was left or a conversation occurred. The person who initiated the call, who you spoke with and main subject of the call MUST be recorded. Scoutware recruiting records will be spot checked in order to audit compliance. The following regulations and interpretations apply to NCAA legislation dealing with telephone calls: 1. A week is defined as a seven‐day period beginning Sunday and ending at midnight the following

Sunday. 2. In all sports beside Men’s and Women’s Basketball, telephone calls to prospects may NOT be

made prior to July 1st immediately preceding the prospect’s senior year in high school. 3. Men’s Basketball: An institution is permitted to make one telephone call per month to a

prospective student‐athlete (or the prospective student‐athlete's relatives or legal guardians) on or after June 15 of the prospective student‐athlete's sophomore year in high school through July 31 of the prospective student‐athlete's junior year in high school. An institution is permitted to make two telephone calls per week to a prospective student‐athlete (or the prospective student‐athlete's relatives or legal guardians) beginning August 1 prior to the prospective student‐athlete's senior year in high school. An institution is permitted to make one telephone call per week to a two‐year or four‐year college prospective student‐athlete (or the prospective student‐athlete's relatives or legal guardians).

4. Women’s Basketball: In women's basketball, telephone calls may be made to a prospective student‐athlete (or the prospective student‐athlete's relatives or legal guardians) as follows: (a) One telephone call during the month of April of the prospective student‐athlete's junior year in high school on or after the Thursday after the conclusion of the NCAA Division I Women's Final Four. (b) One telephone call during the month of May of the prospective student‐athlete's junior year in high school. (c) One telephone call on or after June 1 through June 20 of the prospective student‐athlete's junior year in high school. (d) One telephone call on or after June 21 through June 30 of the prospective student‐athlete's junior year in high school. (e) Three telephone calls during the month of July following the prospective student‐athlete's junior year in high school, with no more than one telephone call per week. These calls must occur outside of the July evaluation period (all communication during this period is prohibited).

5. Currently enrolled student‐athletes are not permitted to telephone prospects at the institution’s expense.

6. If you direct an institutional staff member to make an academic call to a prospect, this will count as the one permissible call for the week.

7. It is not permissible to make phone calls to prospects during the institution’s athletics contests. 8. Institutional staff members may receive telephone calls placed by a prospective student‐athlete

at the prospect’s expense at any time and there is no restriction governing the content of the conversation during such calls between the prospect and institutional staff member.

9. It is permissible to call a prospect during a week and if you find that the prospect is not home, to call back again during the same week provided you did not have any conversation with the parents/guardian/family member of the prospect other than to find out when the prospect will be at home.

10. Unlimited calls may be placed to a prospect on the initial NLI signing date and two days after. Unlimited calls may also be placed to a prospect beginning the calendar after the prospect signs an NLI.

11. Unlimited calls may be made to a prospect during the five days immediately preceding an official visit.


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L. Contacts

In General: All contacts occurring on the same day count as one contact. Contacts with the PSA count against the total number or permissible recruiting opportunities regardless of time period (inside or outside the academic year). All contacts must be recorded in Scoutware. There is no limit on the number of contacts that may be made with a prospect after he/she has signed a National Letter of Intent or other written commitment to attend SIUE. However, no contact may be made during a "dead period".

High School Prospective StudentAthletes: Off‐campus recruiting contacts shall not be made with a prospective student‐athlete or the prospective student‐athlete's relatives or legal guardians before July 1 following the prospective student‐athlete's completion of the junior year in high school.

TwoYear College Prospective StudentAthletes: A prospective student‐athlete who was not a qualifier as defined in Bylaw 14.02.10.2 and who is enrolled in the first year of a two‐year college may not be contacted in person on or off an institution's campus for recruiting purposes by a member institution.

FourYear College Prospective StudentAthletes: An athletics staff member or other representative of the institution's athletics interests shall not make contact with the student‐athlete of another NCAA or NAIA four‐year collegiate institution, directly or indirectly, without first obtaining the written permission of the first institution's athletics director (or an athletics administrator designated by the athletics director) to do so, regardless of who makes the initial contact. If permission is not granted, the second institution shall not encourage the transfer and the institution shall not provide athletically related financial assistance to the student‐athlete until the student‐athlete has attended the second institution for one academic year. If permission is granted to contact the student‐athlete, all applicable NCAA recruiting rules apply. Contacts in Sports other than Basketball: Limited to seven recruiting opportunities per PSA (contacts and evaluations combined). During PSA’s senior year, not more than three of the seven opportunities may be off‐campus contacts at any site and shall include contacts with the PSA’s parents, but will not include contacts made during the official visit. During the academic year, each institution shall be limited to seven recruiting opportunities (evaluation and contacts combined) per PSA and not more than 3 may be contacts. Contacts in Men’s Basketball: Limited to seven recruiting opportunities per PSA (contacts and evaluations combined) with no more than three in‐person, off‐campus during PSA’s senior year. Men’s Basketball staff members cannot exceed 130 person recruiting days during the academic year. After a prospect signs an NLI, contacts are still confined to the permissible contact period and shall not exceed more than one per week. During the academic year, each institution shall be limited to seven recruiting opportunities (evaluation and contacts combined) per PSA and not more than 3 may be contacts. Bylaws 13.1.7.2 and 13.1.7.2.2‐(a), (b) apply additional restrictions to Men’s Basketball contacts. Contacts in Women’s Basketball: Limited to five recruiting opportunities per PSA (contacts and evaluations combined) with no more than three in‐person, off‐campus during PSA’s senior year. Women’s Basketball staff members cannot exceed 100 person recruiting days during the academic year. During the July Evaluation period, all contact with a PSA, the PSA’s coach or the PSA’s parents/guardian is prohibited. Contacts at the site of a PSA’s competition shall continue to be governed by Bylaw 13.1.7.2 (includes contact with parents) and Bylaw 13.1.7.2.2‐(c). During the


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academic year, each institution shall be limited to five recruiting opportunities (evaluation and contacts combined) per PSA and not more than 3 may be contacts. Contacts at a prospect’s practice or competition site – Bylaw 13.1.7.2: Recruiting contact may not be made with a prospective student‐athlete prior to any athletics competition in which the prospective student‐athlete is a participant during the day or days of competition, even if the prospective student‐athlete is on an official or unofficial visit. Contact includes the passing of notes or verbally relaying information to a prospective student‐athlete by a third party on behalf of an institutional staff member and telephone calls. It is the coach’s responsibility to understand the additional restrictions regarding contacts at a practice or competition site stated in Bylaw 13.1.7.2.

M. Evaluations All evaluations must be recorded in Scoutware. A coach’s visit (without contact) to a PSA’s institution counts as an evaluation for all students in that sport at that institution. In sports other than women’s basketball, during the academic year, each institution shall be limited to seven recruiting opportunities (evaluation and contacts combined) per PSA and not more than 3 may be contacts. Women’s basketball is limited to five recruiting opportunities. Additional Softball Evaluation Restrictions: 50 day evaluation limit (measured Aug 1 – July 31st) which does not include employment of coaches in instructional camps/clinics or the observation of PSA’s participating in high school softball competition. Evaluation days must be recorded on the Softball Evaluation Day Log. Additional Volleyball Evaluation Restrictions: 80 day evaluation limit (measured Aug 1 – July 31st) which does not include coaches employment activities in institutional camps/clinics. However, a coach’s involvement outside the contact/evaluation period with a local sports club shall count towards the limit. Evaluation days must be recorded on the Volleyball Evaluation Day Log. Additional Men’s Basketball Evaluation Restrictions: Limited to 130 recruiting person days during recruiting periods that occur during the academic year. All recruiting days must be recorded on the Men’s Basketball Recruiting Person Day Log.

(1) Fall Contact Period. Evaluations at sites other than prospective student‐athletes' educational institutions are prohibited during the fall contact period. Evaluations of live athletics activities shall be limited to: (i) Regularly scheduled high school, preparatory school and two‐year college contests/tournaments and practices and regular scholastic activities involving prospective student‐athletes enrolled only at the institution at which the regular scholastic activities occur.

(2) Academic Year Evaluation Period. Evaluations of live athletics activities during the academic year evaluation period shall be limited to: (i) Regularly scheduled high school, preparatory school and two‐year college contests/tournaments and practices and regular scholastic activities involving student‐athletes enrolled only at the institution at which the regular scholastic activities occur.

(3) March and April Contact Periods. Evaluations at non‐scholastic events are prohibited during these periods. Evaluations of live athletics activities during these periods shall be limited to: (i) Regularly scheduled high school, preparatory school and two‐year college contests/tournaments and practices and regular scholastic activities involving prospective student‐athletes enrolled only at the institution at which the regular scholastic activities occur.

(4) Summer Evaluation Period. During the summer evaluation period, a member of an institution's basketball coaching staff may attend institutional basketball camps per Bylaw


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13.12.1.1; and non‐institutional organized events (e.g., camps, leagues, tournaments and festivals) that are certified per Bylaw 30.15. (5) Predraft Camp Exception. Evaluations conducted at National Basketball Association (NBA) official predraft camps are not included in the 130 recruiting‐person days.

Men’s Basketball Coach’s attendance at Basketball Events: institutional coaching staff members are restricted during the academic year to attending regularly scheduled high school, preparatory school and two‐year college contests/tournaments and practices and regular scholastic activities involving student‐athletes enrolled only at the institution at which the regular scholastic activities occur. During the summer evaluation period, a member of an institution's basketball coaching staff may attend institutional basketball camps per Bylaw 13.12.1.1; and noninstitutional organized events (e.g., camps, leagues, tournaments, festivals and organized team practices in preparation for a certified event) that are certified per Bylaw 30.15. The basketball event certification program is not applicable to National Basketball Association (NBA) official predraft camps or noninstitutional organized events that are approved, sponsored or conducted by an applicable state, national or international governing body (e.g., intrastate and interstate high school basketball games, state high school all‐star games, international competitions and practices associated with such contests). Additional Women’s Basketball Evaluation Restrictions: Limited to 100 recruiting person days during recruiting periods that occur during the academic year. All recruiting days must be recorded on the Women’s Basketball Recruiting Person Day Log.

(1) Academic Year Evaluation Period. Evaluations of live athletics activities during the academic year may occur at regularly scheduled high school, preparatory school and two‐year college contests/tournaments and practices; and pick‐up games and open gyms. Evaluations at non‐scholastic events during the women's basketball prospective student‐athlete's academic year shall only occur during the last full weekend (including Friday, Saturday and Sunday) of the fall contact period and the Friday, Saturday and Sunday of the spring evaluation period. (2) Summer Evaluation Period. During the summer evaluation period, a member institution's basketball coaching staff may attend non‐institutional, non‐organized events (e.g., pick‐up games), institutional basketball camps per Bylaw 13.12.1.1 and non‐institutional organized events (e.g., camps, leagues, tournaments and festivals) that are certified per Bylaw 30.16.

Women’s Basketball Coach’s attendance at Basketball Events: During prescribed evaluation periods, institutional coaching staff members may attend regularly scheduled high school, preparatory school or two‐year college contests/tournaments and practices; non‐institutional, non‐organized events (pick‐up games), institutional basketball camps per Bylaw 13.12.1.1; and non‐institutional organized events (e.g., camps, leagues, tournaments, festivals and organized team practices in preparation for a certified event) that are certified per Bylaw 30.16. The basketball event certification program is not applicable to non‐institutional organized events that are approved, sponsored or conducted by an applicable state, national or international governing body (e.g., intrastate and interstate high school basketball games, state high school all‐star games, international competitions and practices associated with such contests).

N. Recruiting Log Policy and Procedures All compliance recruiting reports are to be generated through Scoutware. Therefore, coaches are not required to log calls/contacts/evaluations/visits in the CAi program or fill out the paper recruiting phone log.


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Every month, each coach must turn in a Scoutware print‐out of all outgoing calls made during the previous month. Each report will be signed and dated by the corresponding coach. Each coach should note who the call was made to (i.e., prospect, mom) and whether or not you spoke to the person, there was no answer, or you left a message. In the case of a dropped call, that should be noted in the comments section of the log. Any other relevant information should be included in the comments section as well. In addition, each coach must turn in a report for all evaluations, contacts for the previous month. These reports will also need to be signed and dated by the appropriate coach. If one report is empty (i.e., no calls were made or no visits made during the month) a report still must be printed out, signed, dated, and noted on it that there were no calls/visits/contacts/evaluations during that month. Please remember that all phone calls, visits, contacts and evaluations must be logged into Scoutware within one week of occurring. The Compliance Office will distribute the list of due dates prior to the start of the academic year. These dates will correspond with the monthly Practice Log due dates. All coaches listed on the staff declaration as either a head or assistant coach must turn recruiting logs for each month, regardless of that coach’s role in recruiting.

O. Recruiting Travel Policy:

• Prior to departure for any university‐related travel (i.e. competition, recruiting, scouting, conferences, etc.) the athletics department staff member must properly complete the appropriate travel form and submit it to the Compliance Office.

• For team travel related to competition, the head coach must complete the Team Travel Itinerary Form.

• For any other travel, the Coach Travel Form must be completed. • All information requested on the forms must be provided for the form to be complete. • For recruiting trips, the Compliance Office will verify the dates of the trip and the prospects

visited with the coach’s recruiting logs for that same time period. • If a cash advance is being requested for team travel, the amount requested and the person

requesting the money should be indicated in the proper section of the Team Travel Itinerary Form.

• No cash advance is allowed for recruiting travel. • Last minute changes to travel plans should be avoided, if possible. If changes are

unavoidable, you must notify the Compliance Office and Business Office (Patti Makler) as soon as possible.

Procedure:

• The traveling coach will complete either the Team Travel Itinerary Form or the Coach Travel Form and submit it by e‐mail or hard copy to the Compliance Office.

• The Team Travel Itinerary form must be turned in to the Compliance Office no less than 72 hours prior to the scheduled departure.

• The Coach Travel Form must be turned in to the Compliance Office no less than 48 hours prior to scheduled departure.

• Upon receipt, the Compliance Office will review the travel itinerary and if approved it will be forwarded on to the Business Office. If it is not approved, the form will be returned to the coach with an explanation.

• Upon return to campus, the coach will submit the travel voucher with all original receipts to Patti Makler in the Business Office no later than 72 hours after return to campus.

• After review by the Business Office, the travel voucher and reimbursement requests will be reviewed by the Compliance Office.


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Section V – Amateurism

A. General Rule NCAA Bylaw 12.1.2 Amateur Status: An individual loses amateur status and thus shall not be eligible for intercollegiate competition in a particular sport if the individual:

Uses his or her athletics skill (directly or indirectly) for pay in any form in that sport; Accepts a promise of pay even if such pay is to be received following completion of intercollegiate athletics participation;

Signs a contract or commitment of any kind to play professional athletics, regardless of its legal enforceability or any consideration received;

Receives, directly or indirectly, a salary, reimbursement of expenses or any other form of financial assistance from a professional sports organization based on athletics skill or participation, except as permitted by NCAA rules and regulations;

Competes on any professional athletics team (per Bylaw 12.02.4), even if no pay or remuneration for expenses was received;

After full‐time enrollment enters into a professional draft or an agreement with an agent (see also Bylaws 12.2.4.2.1,12.2.4.2.2 and 12.2.4.2.3);

Enters into an agreement with an agent (oral or written).

B. Tryouts with Professional Team Before FullTime Enrollment: Bylaw 12.2.1.1 – A student‐athlete remains eligible in a sport even though, prior to enrollment in a collegiate institution, the student‐athlete may have tried out with a professional athletics team in a sport or received not more than one expense‐paid visit from each professional team (or a combine including that team), provided such a visit did not exceed 48 hours and any payment or compensation in connection with the visit was not in excess of actual and necessary expenses. The 48‐hour tryout period shall begin at the time the individual arrives at the tryout location. At the completion of the 48‐hour period, the individual must depart the location of the tryout immediately in order to receive return transportation expenses. A tryout may extend beyond 48 hours if the individual self‐finances additional expenses, including return transportation. A self‐financed tryout may be for any length of time. In basketball, prior to full‐time enrollment in a collegiate institution, a prospective student‐athlete may accept actual and necessary expenses from a professional sports organization to attend that organization's pre‐draft basketball camp regardless of the length of the camp.

After FullTime Enrollment: Bylaw 12.2.1.2 – After initial full‐time collegiate enrollment, an individual who has eligibility remaining may try out with a professional athletics team (or participate in a combine including that team) at any time, provided the individual does not miss class. The individual may receive actual and necessary expenses in conjunction with one 48‐hour tryout per professional team (or a combine including that team). The 48‐hour tryout period shall begin at the time the individual arrives at the tryout location. At the completion of the 48‐hour period, the individual must depart the location of the tryout immediately in order to receive return transportation expenses. A tryout may extend beyond 48 hours if the individual self‐finances additional expenses, including return transportation. A self‐financed tryout may be for any length of time, provided the individual does not miss class. In basketball, a student‐athlete may accept actual and necessary travel and room and board expenses from a professional sports organization to attend that organization's predraft basketball camp regardless of the duration of the camp.

During a tryout, an individual may not take part in any outside competition (games or scrimmages) as a representative of a professional team.


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C. StudentAthlete Employment

Pursuant to Bylaw 12.4, SIUE student‐athletes are permitted to obtain employment in accordance with the following guidelines:

• The student‐athlete will be paid the going rate for similar services in a similar area. • The student‐athlete will not be paid based on the value he or she brings to the employer. • The student‐athlete will not accept any benefits not offered to all other employees. • The student‐athlete will not permit his or her name, picture, or likeness to be used to

promote any commercial product or service. All student‐athletes will be required to sign a Student‐Athlete Employment Agreement at the beginning of each academic year. This agreement establishes the student‐athlete’s understanding of the applicable NCAA regulations and will be kept on file with the Compliance Office. During the student‐athlete fall check‐in meetings and the spring check‐out meetings, student‐athletes will be required to report any employment they have had or anticipate having during the summer and regular academic terms. The SIUE Compliance Office will also periodically contact an employer to verify a student‐athlete’s employment using the Student‐Athlete Employment Verification Form. Any coach desiring to employ a student‐athlete, whether it is as a camp counselor, student worker, or otherwise, they must receive prior approval from the Compliance Office and complete a Student‐Athlete Employment Verification Form. Coaches are also required to report to the Compliance Office whenever they assist a student‐athlete, prospective or current, in obtaining employment.

D. Promotional Activities SIUE provides a variety of promotional opportunities for local organizations and charities. However, the NCAA has strict guidelines in place that must be adhered to in order to ensure that promotions are in accordance with national and institutional rules and regulations. The University allows the donation of equipment and tickets to organizations, so long as the donation does not directly or indirectly benefit a prospect or high‐school athletics program. Before any donation from the athletics department or appearance by a coach, staff member or current student‐athlete, the individuals or organizations requesting a donation must complete and submit the Promotional Activities/Donation Form and submit it to the Compliance Office. All charitable organizations must attach proof of 501(c)(3) status.


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Section VI – Academic Support

A. Academic Services NCAA rules allow SIUE Department of Intercollegiate Athletics to make academic counseling and tutoring services available to all student‐athletes (these services may also be provided through regular SIUE non‐athletic student support services). Academic services, which may be financed by the Department of Athletics or SIUE, include:

• Tutoring expenses • On‐campus student development and career counseling • Future professional career counseling • Use of computers and typewriters

Academic services that may NOT be financed by the Department of Athletics or College include, but are not limited to:

• Typing costs • Course supplies, e.g., calculators, art supplies, etc. • Use of copy machine only for student‐athletes

B. Study Tables and Tutors

The Athletic Study Table is designed to provide a structured study environment leading to academic success for SIUE student‐athletes. It is the SIUE Department of Intercollegiate Athletics expectation that all student‐athletes use this time effectively and to act in a manner that is reflective of our Athletic Department and your team. The SIUE Athletic Department offers tutoring services in various subjects as well as general studies. If a tutor is needed, a request should be made to the academic services staff; coaches should not contact tutors directly unless permission has been granted by the academic serves staff. Policies:

All Student‐Athletes must complete their mandatory number of study table hours each week and assume all responsibility. Exceptions may occur in unique circumstances designated by the academic advisor.

Student‐athletes must complete four of the required weekly study hours in Athletic Academic Study Tables.

Approved signatures include athletic study table tutor, coach, academic advisor, Writing Lab tutor, Math Lab tutor, SI tutor, instructor, or chemistry lab tutor. • The student‐athlete must be prepared with enough work to keep him/her busy during

the time at study table. • Personal computers will be allowed, but will only be used for academic purposes (no

MySpace/Facebook, Instant Messenger or personal email). • Cell phones must be turned off during the time in study table (no text messaging). • Tutors will be available, but may be busy with other students. • Student‐athletes will respect all monitors/tutors, their requests, and any disciplinary

decisions. • Students will be allowed to use the library for research purposes but must notify the

monitor and return to study table to check out with proof of research. Disciplinary action will be taken as a result of any single or a combination of the following

infractions:


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• Dismissal by Tutor or Monitor due to disruptive behavior, being ill‐ prepared, or disrespecting tutor/monitor.

• Incompletion of required study hours or failure to turn in log sheet. • Any student who falsifies their study logs will also be suspended from their next date of

competition and will face additional disciplinary action. The following is a list of disciplinary actions for the infractions mentioned above:

• 1st Infraction ‐ Coach and Athletic Director will be notified and coach should discuss/determine appropriate disciplinary action.

• 2nd Infraction ‐ Student‐athlete will be suspended from the next date of competition. Any deviation of this policy will be determined by the Assistant Athletic Director for Compliance/Student Services and an additional member of the Athletic Administration staff.

• 3rd Infraction– Student‐athlete will meet with the Athletic Director, Assistant Athletic Director for Compliance/Student Services and head coach to determine future actions which may include additional missed competition, a reduction in athletically related aid, or indefinite suspension from team.

C. University Contacts

All discussions with university officials, professors, advisors, and the Registrar’s Office regarding student‐athletes’ academic progress shall be made solely through the SIUE Athletic Academic Services and Compliance Staff. Coaches shall not contact professors, the Registrar’s Office, or any other university academic official themselves regarding any student‐athlete’s academics. For any information coaches wish to have, they shall ask the Academic Services Staff to contact the appropriate entity for the information.


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Section VII – Playing & Practice Seasons

A. Definitions Playing Season: The playing (i.e., practice and competition) season for a particular sport is the period of time between the date of an institution’s first officially recognized practice session and the date of the institution’s last practice session or date of competition, whichever occurs later. An institution is permitted to conduct officially recognized practice and competition each academic year only during the playing season as regulated for each sport in accordance with the provisions of this bylaw. 1st Permissible Date of Practice: The NCAA specifies the first permissible date of practice for each sport. This date establishes the first day coaches can hold required countable athletically related activity. The Lead Compliance Specialist will inform coaches of these dates each year.

B. Policy regarding Playing and Practice Season 1. Each sport must limit its organized practice activities, playing season length and number of

dates of competition according to NCAA rules. 2. Each team MUST determine the starting date and ending date of their playing/practice season

and submit the Declaration of Playing and Practice Season Form to the Compliance Office by August 1st.

3. Each coach is responsible for following sport specific rules located in Bylaw 17. 4. Countable athletically related activities is defined as any required activity with an athletics

purpose involving student‐athletes and occur at the direction of, or supervised by, one or more of an institution’s coaching staff including strength and conditioning coaches. (i.e., practice, weight training, physical testing, film sessions, player‐only meetings/practices (even if not initiated by a coach), etc.)

5. Non‐countable activity includes academic meetings, SAAC meetings, compliance sessions, and meetings initiated by the student‐athlete with the coach.

6. A day of travel which includes no practice or competition can be counted as a rest day. 7. During the summer vacation period, after the playing season has ended, student‐athletes cannot

be required to participate in any countable athletically related activity. 8. Even if no countable activity was required during a week, a blank, signed log still must be

turned in.

C. Procedures regarding Playing and Practice Season:

1. The head coach will fill out the Weekly Athletically Related Activities Log for each week during the academic year as well as any week outside the academic year (i.e., August preseason, May competitions) that student‐athletes are required to participate in countable activity. The sport‐specific Excel spreadsheet can be found on the compliance website.

2. Logs must be turned in as a hard copy with the head coach’s signature. (The Lead Compliance Specialist will obtain SAAC member signatures each month.)

3. Logs will be turned in on a monthly basis. Logs will be due the first Monday after the last day of the month (unless month‐end is a Sunday and then logs are due the following Monday). The Lead Compliance Specialist will provide a list of due dates at the start of each academic year.

D. Time Limits for Countable Athletically Related Activities

Within the Declared Playing Season 1. A written record of countable athletically related activities for each student‐athlete is required

on the Weekly Student‐Athlete Activity Time Log. This log must be submitted electronically to the Compliance Office by Tuesday for the previous week. The week shall go from Sunday to Saturday.


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2. A maximum of four (4) hours per day and twenty (20) hours per week (except during preseason practice and official vacation periods).

3. One day off required per week (except during NCAA Championships and preseason practice). 4. All competition and any activities associated with the competition count as three (3) hours,

regardless of the actual duration of the activities. 5. Practice may never be conducted following competition. 6. No class time is ever to be missed for practice activities. 7. Daily and weekly hour limitations do not apply during pre‐season practice prior to the first day

of classes or during an institution's official vacation period. If such vacation periods occur during any part of a week in which classes are in session, then the daily and weekly hour limitations must be observed during the portion of the week and a day off must be provided.

Outside the Declared Playing Season (during the academic year) 1. Coaches may require up to eight hours per week of countable athletically related activity with at

least 2 days off. 2. Outside the declared playing season countable activity is limited to weight training,

conditioning and no more than two hours of skill related instruction. 3. All countable athletically related activities (including skill instruction) outside of the playing

season are prohibited one week prior to the beginning of final exams through the conclusion of each student‐athlete’s final exams.

Baseball Exception: In baseball, participation by student‐athletes in skill‐related instruction is permitted outside the institution's declared playing season, from the institution's first day of classes of the academic year or September 15, whichever occurs earlier, to one week prior to the beginning of the final examination period at the conclusion of the academic year [see Bylaw 17.1.6.2‐(a)]. More than four student‐athletes may be involved in skill‐related instruction with their coaches from September 15 to one week prior to the final examination period for the fall term and from January 15 through April 15. No more than four student‐athletes may be involved in skill‐related instruction with their coaches at any one time in any facility prior to September 15, from the opening day of classes of the institution's second academic term to January 15 (for those institutions that begin classes prior to January 15) and after April 15.

E. Countable Athletically Related Activities

The following activities are considered countable athletically related activities and are counted in the weekly or daily time limitations:

Practice Field, floor or on‐court activity Setting up offensive or defensive alignments Chalk Talk Lecture on or discussion of strategy related to the sport Activities using equipment related to the sport Discussion or review of game films or videotapes related to the sport Mandatory participation in an institutional camp/clinic

F. Noncountable Athletically Related Activities

The following activities are considered non‐countable athletically related activities and are not counted in the weekly or daily time limitations:

Training table or competition related meals Physical rehabilitation, medical exams or treatment Dressing, showering or taping


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Study table, tutoring session or meetings with academic advisors Meetings with coaches on non‐athletic matters Travel to and from practice and competition or visiting the practice site Public relations activities, e.g., media days Serving as a student host or other recruiting activities Voluntary individual workouts that are not required by coaching staff members. They may be monitored by the strength and conditioning staff. A coach may design a voluntary general workout program for a student‐athlete (as opposed to a specific workout program for specific days).

Individual consultation with a coach initiated voluntarily by the student athlete, provided the coach and the student‐athlete do not engage in athletically related activities.

Use of an institution's facilities provided the activities are not supervised or held at the direction of a coach. Facilities may NOT be reserved specifically for the use of student‐athletes during the summer. Facilities may be reserved for unsupervised athletic activity period during the regular academic year.

Supervision of weight training and assisting in conditioning by the strength and conditioning staff. This staff must perform these duties on a department‐wide basis.

A coach may provide a videotape to a student‐athlete that includes a personalized message and athletically related information, (e.g. discussion of plays, general workout programs, lecture on strategy relating to the sport), without such activity constituting athletically related activity, providing the viewing of the videotape is voluntary.

G. Roster Additions

At any time, if you have an addition to your roster you MUST fill out a Roster Addition Form and submit it to the Assistant Athletic Director for Compliance and Student Services prior to the new student‐athlete practicing and/or competing. You will receive notification of clearance from the Compliance Office after a necessary review of the athlete’s records completed as well as any eligibility and medical paperwork that may need to be processed. This potential student‐athlete may NOT practice/compete until the head coach is notified.

H. Roster Deletions

At any time after you have signed your initial squad list, if you have a deletion to your roster (student‐athlete is cut from the team or quits the team), you MUST fill out a Roster Deletion Form and submit it to the Assistant Athletic Director for Compliance and Student Services within one week of the student‐athlete’s deletion from the team. The Assistant Athletic Director for Compliance and Student Services will notify the Head Athletic Trainer, Assistant Director of Athletics for Financial Affairs, the Athletic Director and the Sports Information Director.

I. Maximum Number of Contests/Dates of Competition

Team Maximum Number of Contests/Dates of Competition

Team Maximum Number of Contests/Dates of Competition

Baseball 56 M/W Track (Indoor and Outdoor)

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M/W Basketball 27 Volleyball 28 M/W Cross 7 Wrestling 16 Golf 24 M/W Soccer 20 Softball 56 M/W Tennis 25


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J. Travel Release

During the playing season there may be an instance when a student‐athlete has to travel without the team. If this should occur, the student‐athlete should make a verbal request to the Head Coach. At that time, if approved, the Head Coach should provide the student‐athlete with a Travel Release Form to fill out which should be signed by the Head Coach and student and submitted to the Compliance Office.

K. Missed Class Time At the beginning of the academic semester, the Assistant Athletic Director for Compliance and Student Affairs will provide each student with a form stating the days the student‐athlete will miss class due to competition. It is the responsibility of the student‐athlete to provide this form to each professor. This form will include the game site, date and departure time for any away games. The student‐athlete is not to be dismissed from class more than 15 minutes prior to departure time. Regarding home games during the week: Student‐athletes are permitted to leave class two hours before game time. EXAMPLE: If the game is scheduled for 5 p.m. on a Thursday, if the athlete has class, he/she is permitted to leave that class at 3:00 p.m. NO EARLIER!

L. Alumni Practice Participation Policy In accordance with NCAA legislation, SIUE alumni may participate in practice sessions with current‐student athletes on an occasional basis. SIUE defines occasional in this instance as one practice session per week with the week running Sunday through Saturday. Participation by alumni must be documented on the weekly practice logs by providing the alumnus’ name on the day of the practice. There are no restrictions on the types of practice activities alumni can participate in. Alumni cannot, however, be involved in any coaching activities including skill instruction, play calling, strategy, etc. Prior to any alumni’s participation in practice activities, they must have a physical on file with the athletic training staff and sign a practice waiver.


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Section VIII – Eligibility

A. Procedures for Eligibility Certification of StudentAthletes Eligibility certification of student‐athletes is a three‐step procedure. Each of the following steps is to be completed prior to participation in any practice activities (this includes weight training and conditioning activities): Roster Declarations It is the responsibility of each coach to submit a Roster Declaration Form (via email) of student‐athletes (including student ID numbers) who will be practicing with their respective team(s) for the upcoming academic year (includes returning students, freshman, and transfers). This list should be submitted to the Assistant Athletic Director for Compliance and Student Services as soon as the anticipated team members are known but no later than July 1st each year, with timely corrections and/or updates thereafter. The Assistant Athletic Director for Compliance and Student Services will check the academic eligibility status for each prospective student‐athlete. Admission and Matriculation Status When there is any discrepancy between the official university record and alternate sources, the Assistant Athletic Director for Compliance and Student Services will resolve any question with the Office of Admissions. The Office of Admissions is responsible for all admission decisions and for preparing the initial credit transfer recommendation for all transfer students. NCAA and SIUE Certification Forms and Rules Review Each fall all student‐athletes will attend a mandatory Student‐Athlete Compliance Check‐in Meeting organized by the SIUE Department of Athletics. It is the responsibility of each head coach to ensure that all team members are aware of the orientation schedule and that each team member is present. All forms which are required by the NCAA, OVC and SIUE for eligibility certification will be completed by each student‐athlete at this meeting when applicable to the student‐athlete. Rules and standards for athletic participation will also be reviewed during this orientation. Student‐athletes can NOT practice with their team until they have reviewed and signed all compliance paperwork. Any student‐athlete unable to attend this meeting or any student‐athlete subsequently added to the team roster (must complete the Roster Addition Form if new member of team) must individually schedule a meeting with the Compliance Office to complete these required documents prior to any practice or further participation in the athletic program.

B. Squad List Preparation This list of potential student‐athletes does not become the "Official Squad List" and student‐athletes may not engage in competition until the proposed list has been approved by the Head Coach, Athletic Director, FAR and Assistant Athletic Director for Compliance and Student Services. Coaches may request changes in the Official Squad List at any time by contacting the Assistant Athletic Director for Compliance and Student Services and completing the Roster Addition Form or Roster Deletion Form. Sufficient time must be allowed to ensure opportunity for a thorough eligibility review and approval prior to the anticipated date the individual is to be added to the Official Squad List and become eligible to represent the university in competition. No student will be added to the squad list UNTIL all compliance and medical paperwork is completed. Athletic Eligibility and Certification of the "Official Squad Lists" Final approval for any student‐athlete to engage in competition and designation of the "Official Squad List" is the responsibility of the SIUE Department of Athletics. Each coach will be given a copy of the Official Squad List for his/her sport when approved and will be responsible for allowing


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only student‐athletes who have been identified on that list to engage in competition. Should the coach recognize that an error may have occurred or become aware of any circumstances that might warrant a change in the eligibility status for any student‐athlete, the Assistant Athletic Director for Compliance and Student Services must be contacted before permitting the individual in question to engage in competition. Only student‐athletes who have been identified as eligible players on the squad list are permitted to travel as official members of the team. Non‐qualifiers or ineligible transfers are not permitted to travel during the first year of residency. Ineligible continuing student‐athletes also can not travel.

C. Initial Freshman Athletic Eligibility and Admission to the University Eligibility Center Certification vs. College Admission: NCAA initial eligibility certification from the Eligibility Center is separate from college Admissions processes. Each institution makes its own admissions decisions based on established admissions criteria. Students must apply for college admission separately. A prospective student‐athlete may gain admission to an institution but not meet NCAA initial‐eligibility standards or may meet initial‐eligibility standards but not gain admission. Who should register with the NCAA Eligibility Center and when should students register: High school students who intend to participate in Division I or II athletics as a freshman in college should register with the Eligibility Center. There is no deadline to register with the Eligibility Center; however, the Eligibility Center recommends that students register after his or her junior year in high school. Students can register with the Eligibility Center by completing the on‐line registration form at www.eligibilitycenter.org. Please note that students must be registered with and certified as eligible by the Eligibility Center to be eligible for an athletics scholarship, practice, and intercollegiate competition their first year at a Division I or II institution. Requirements for InitialEligibility Certification: Students must meet the following academic standards in order to be certified by the Eligibility Center:

• Graduate from high school; • Successfully complete a core curriculum of at least 16 academic courses; • Present a minimum required grade‐point average in the core courses; and • Achieve a combined SAT or ACT sum score that matches the core course grade‐point

average on the initial‐eligibility sliding scale. Core Courses: To meet the NCAA core‐course requirement, the course must be defined as a recognized academic course and qualify for high school graduation credit in one or a combination of the following areas: English, mathematics, natural/physical science, social science, foreign language or nondoctrinal religion. The course must be considered college preparatory by the high school. In addition, the course must be taught by a qualified instructor at or above the high school’s regular academic level (i.e., remedial courses shall not be considered core courses). A list of each high school’s approved core courses is available on‐line at www.eligibilitycenter.org. High school administrators should make sure their high school’s List of Approved Core Courses is accurate and up to date. In addition, the high school should check the content of each course for compliance with NCAA defined standards of acceptability. ACT/SAT Test: In Division I, students must achieve the minimum required SAT or ACT score before his or her first full‐time college enrollment. The minimum required SAT or ACT score must be achieved under national testing conditions on a national testing date except that a state‐administered ACT may be


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used to meet the test‐score requirement. All prospective student‐athletes, including natives of foreign countries, must achieve the minimum required test score on a national testing date. Students with a learning disability may take a nonstandard test to satisfy test score requirements. In order to take a nonstandard test, students must register for nonstandard testing as outlined by ACT or SAT, submitting a properly documented and confirmed diagnosis. Students must follow procedures governed by ACT or SAT. Students who take a nonstandard ACT or SAT may take the test on a date other than a national testing date, but he or she must achieve the required test score. Please note that the ACT sum score is used, not the composite score. To obtain the sum score, add the four subscores together (English, math, science and reading). The same applies for the SAT. To obtain the sum score, add the verbal and math sections together. Students may take the SAT or ACT more than one time. If a student takes either test more than once, he or she may use the best subscore from different tests to meet the minimum test‐score requirements. The SAT and ACT have added a writing component to their tests. The SAT writing section is mandatory, while the ACT writing section is optional. The writing component of the ACT or SAT will not be used to determine a prospective student‐athlete’s NCAA eligibility status. Amateurism: Each student will be required to complete an amateurism questionnaire through the NCAA Eligibility Center to complete amateurism certification. However, the NCAA Eligibility Center does not cover all areas of Bylaw 12; therefore, the enrolling institution will be responsible for determining amateur status for the areas not covered in Bylaw 12. The Compliance Office (Assistant Athletic Director for Compliance and Student Services Jaci DeClue and Lead Compliance Specialist Katie Zingg) will have the international student‐athlete complete a questionnaire to address any circumstances not covered by the NCAA Eligibility Center. Procedures to certify NCAA Initial Eligibility:

1. Xanthe Emerick (NCAA Certification Officer – Registrar) is ultimately responsible for the initial eligibility certification of all incoming student‐athletes.

2. As part of the recruiting process, a coaching staff member completes the Request for Transcript Evaluation form and turns the form into the Academic Services mailbox along with the prospective student‐athlete’s (PSA) high school transcript and test scores.

3. An initial eligibility audit is performed by the NCAA Certification Officer and information regarding the initial audit is sent to the requesting coach via email.

4. The NCAA Certification Officer is responsible for communicating with the NCAA Eligibility Center, high school, PSA, and Athletic Academic Advisor (Lindsey Stock) regarding any possible issues. In the absence of the Athletic Academic Advisor, the NCAA Certification Officer should contact the Assistant Athletic Director for Compliance and Student Services with any issues.

5. If the coach continues to recruit the PSA, the coach requests that the PSA be entered into the Eligibility Center Institutional Request List (IRL). This request should be made in writing to the Lead Compliance Specialist (Katie Zingg).

6. Starting approximately June 1st of each year, the NCAA Certification Officer will prepare a weekly Coach’s Report for each sport with detailed information regarding the status of all incoming freshman. This report will include academic eligibility and amateurism certification information and will be e‐mailed to all coaches and the Assistant Athletic Director for Compliance and Student Services (Jaci DeClue). During Springboard to Success, the Academic Services staff will discuss eligibility center status with each PSA.

7. If coaches have any questions regarding the academic certification status of their PSA, they are to contact the NCAA Certification Officer. If coaches have any questions regarding the amateurism certification status of their PSA, they are to contact the Lead Compliance Specialist. In the absence of either individual, coaches should contact the Assistant Athletic Director for Compliance and Student Services.


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8. If there are any questions/issues regarding a specific PSA in regards to amateurism or academic certification, the NCAA Certification Officer and the Assistant Athletic Director for Compliance and Student Services will discuss the concerns and determine if a waiver is needed or if further information should be collected.

Prior to the start of each sport’s playing season, the NCAA Certification Officer will complete the Ohio Valley Conference (OVC) Certification of Eligibility form or Missouri Valley Conference (MVC) Certification of Eligibility Form (men’s soccer only). The Certification of Eligibility form certifies the eligibility (continuing, initial, and transfer) of all student‐athletes. Once complete, the NCAA Certification Officer will sign and forward to the Assistant Athletic Director for Compliance and Student Services, who will obtain other required signatures and forward to the conference office.

D. NCAA Initial Eligibility Requirements for Freshmen A qualifier is a freshman student‐athlete who has met all of following conditions:

• Graduated from high school within 4 years. • A minimum cumulative GPA as specified in Bylaw 14.3.1.1.1 in a successfully completed

core curriculum of at least 16 academic courses per Bylaw 14.3.1.2. • A minimum combined score on the ACT/SAT as determined by the initial‐eligibility index.

If the student‐athlete is deemed a qualifier they are permitted to practice, compete and receive athletics scholarship as a freshman. *Freshman international studentathletes are also subject to this requirement. A nonqualifier is a student‐athlete who did not graduate from high school or who did not present the core‐curriculum GPA and/or SAT/ACT score required to be a qualifier. A non‐qualifier is not eligible for regular season competition, practice or athletic aid during the first academic year in residence. Non‐qualifiers shall not engage in more than three seasons of competition in any one sport. A student who transfers to a DI member institution from another collegiate institution shall not engage in more than four seasons of competition with not more than three seasons at Division I. A fourth season of intercollegiate competition shall be granted to a student‐athlete who is not a qualifier, provided that at the beginning of the fifth academic year following the student‐athlete’s initial, full‐time collegiate enrollment, the student‐athlete has completed at least 80 percent of his or her designated degree program.

E. NCAA Eligibility Center The NCAA Eligibility Center must certify all freshman student‐athletes, including those from a foreign country. The following steps must be taken for an incoming student‐athlete to become certified as a freshman: (1) The prospective student‐athlete (PSA) must create an account and complete a Student Release

form on the NCAA Eligibility Center website and submit payment ($65.00 for domestic students/$95.00 for international students).

(2) The PSA must have an official high school transcript sent to the Eligibility Center directly from their high school.

(3) The PSA must also have a copy of his or her ACT or SAT scores sent to the Eligibility Center directly from the testing service.

(4) The Compliance Office will submit an Institution Request List (IRL) to the Eligibility Center, which includes the names of those PSAs for who it is requesting certification decisions.


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Eligibility Center decisions are rarely changed unless made on the basis of erroneous or incomplete information. If the coach, however, has information that suggests there could be a mistake, immediately confer with the Assistant Athletic Director for Compliance and Student Services in order to select the best course of action.

F. Recruitment and Eligibility of Transfer StudentAthletes Coaches may talk to a student‐athlete attending a two‐year institution without a permission to contact release. Coaches are not permitted to talk with a student‐athlete attending another four‐year institution (NAIA or NCAA) about transferring to SIUE without written permission from the original institution. It is the responsibility of the coach to request the Compliance Office send an Initial Permission To Contact Form to the transfer’s original institution BEFORE discussing transfer with the student. Once written permission has been obtained, the coach may discuss possible transfer with the potential transfer student and should review the potential student‐athlete's academic record very carefully with the Compliance Office to determine eligibility status. Once permission is granted, the normal recruiting (phone calls, electronic transmissions, etc.) limitations apply. The coach must have a copy of all transcripts from all institutions that the transfer may have attended (for the Compliance and Academic Services Office to do a complete eligibility status review). The copies will be used for evaluation only and a student‐athlete may not enroll in classes if all official transcripts are not on file with the Office of Admissions. Transfer students must send all official transcripts from EVERY school attended to SIUE Admissions and Records, Campus Box 1047, Edwardsville, IL 62026. It is extremely important to note that NCAA Progress Towards Degree rules do not have to be met for admission as a transfer student at SIUE. Consequently, if a transfer student‐athlete is eligible for admission to SIUE, it does not automatically imply that he or she will qualify or meet the minimum requirements for participation in any athletic program. NCAA regulations generally require a student‐athlete who transfers from another institution, either four‐year or two‐year, to complete one full year in residence at the certifying institution before becoming eligible to compete. There are, however, several potential categories for waivers and/or exceptions to this one‐year residence requirement. Many waiver or exception categories are sport specific. In order for a transfer student‐athlete to qualify for an exception or waiver of the residency requirement, the student‐athlete must meet and follow certain conditions as specified in the NCAA Bylaws. The Compliance Office will determine if the individual student‐athlete qualifies for any waivers and whenever a waiver must be requested from the NCAA, the Director of Athletics must review and agree to approve the request. Transfer student‐athletes must meet all applicable NCAA, OVC and SIUE Progress Towards Degree requirements in order to be eligible for financial aid, practice and competition. Coaches MUST provide the Compliance Office with ALL transcripts and a thorough competition/practice record for any transfer student‐athlete you are recruiting after the posted university admissions deadline for transfers (which is usually about one month before the start of the semester). The Compliance Office will not look at the transfer student until all documentation is complete. Do your research! Procedures to certify NCAA Transfer Student Initial Eligibility: 1. Xanthe Emerick (NCAA Certification Officer – Registrar) is ultimately responsible for the initial

eligibility certification of all transfer student‐athletes.


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2. The Lead Compliance Specialist is responsible for obtaining the appropriate transfer release(s) from the prior institution(s) and providing any necessary documentation to the NCAA Certification Officer.

3. Coaches are required to provide transcripts (from all transfer institutions) to the Athletic Academic Services Staff to assure required degree progress. If a transfer student is required to declare a major upon transfer, the NCAA Certification Officer is notified of the transfer’s major selection via Student Transfer Declaration Form.

4. The NCAA Certification Officer will ultimately determine the transferability of each course. 5. Each transfer student‐athlete must apply for admission to the University and provide official

transcripts from all post‐secondary institutions they have attended (and high school transcripts if requested).

6. Eligibility Center information is reviewed on a consistent basis (by both the NCAA Certification Officer and the Athletic Academic Services Staff) and must be completed prior to the transfer student‐athlete being certified as eligible.

7. Transfer student‐athletes must complete the SIUE Student Transfer Declaration Form prior to final certification. This form is sent to the NCAA Certification Officer by a member of the Athletic Academic Services staff.

8. The NCAA Certification Officer will ultimately certify transfer eligibility through completion of the applicable Division I Transfer Residence Requirement Waiver Review Form (two‐year transfer, four‐year transfer, or four‐two‐four transfer). Once this form is completed, the form is sent to the Assistant Athletic Director for Compliance and Student Services.

9. One week prior to the first date of competition, the NCAA Certification Officer is responsible for completing the conference eligibility reports for each sport (championship and non‐championship season). The Athletic Academic Services staff is responsible for obtaining required signatures (athletic director, coach, FAR) and sending the conference eligibility reports to the conference office.

G. Precertification Practice Policy and Procedures

NCAA Bylaw 14.3.5.1.1 Temporary Certification of Recruited StudentAthlete: If a recruited student‐athlete reports for athletics participation before his or her qualification status has been certified, the student may practice, but not compete, during a 14‐day period, provided the student meets all other requirements to be eligible to practice. An institution shall not provide athletically related financial aid to the student during this period. After the 14‐day period, the student shall have established minimum requirements as a qualifier (as certified by the NCAA Eligibility Center) to continue practicing or to compete and receive athletically related financial aid. NCAA Bylaw 14.3.5.1.2 – Temporary Certification of Nonrecruited StudentAthlete: If a non‐recruited student‐athlete reports for athletics participation before his or her qualification status has been certified, the student may practice, but not compete, during a 45‐day period, provided the student meets all other requirements to be eligible to practice. An institution shall not provide athletically related financial aid to the student during this period. After the 45‐day period, the student shall have established minimum requirements as a qualifier (as certified by the NCAA Eligibility Center) to continue practicing or to compete and receive athletically related financial aid. The same rules apply for recruited and nonrecruited twoyear college transfer studentathletes. Policy: 1. A new student‐athlete may practice, but not compete while he or she is waiting final

certification. 2. Recruited student‐athletes may practice for a 14‐day period (consecutive days) and non‐

recruited student‐athletes may practice for a 45‐day period (consecutive days).


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3. The temporary certification period begins with the first countable athletically related activity the new student‐athlete is involved in.

Procedure: 1. The Compliance Office will give the coach a copy of the Notice of Maximum Practice Limits for

Pre‐certified Student‐Athletes and file the original in the student‐athlete’s compliance file. 2. The coach is responsible for ensuring that the student‐athlete does not practice past the 14‐

day/45‐day period.

H. Continuing Eligibility for Returning StudentAthletes Procedures: 1. Xanthe Emerick (NCAA Certification Officer – Registrar) is ultimately responsible for the

continuing eligibility certification of all current student‐athletes. 2. At the end of each semester (fall, spring, summer), an eligibility check is completed on each

continuing student‐athlete. This check is done by the NCAA Certification Officer and the Athletic Academic Services Staff.

3. The eligibility check after the fall semester reviews the 6 hour rule, academic standing, and declaration status. The eligibility check after the spring semester reviews the 6 hour rule, academic standing, 24 hour rule for freshman, 18 hour rule for upperclassmen, progress toward degree percentage, and declaration status. The eligibility check after the summer semester reviews academic standing, 24 hour rule for freshman, 18 hour rule for upperclassmen, progress toward degree percentage, and declaration status. Mid‐year certification athletes are checked on the opposite semester schedule.

4. If any discrepancy exists between the two parties, the NCAA Certification Officer and Assistant Athletic Director for Compliance and Student Services meet to discuss. If the two parties are unable to come to an agreement, the Faculty Athletic Representative (FAR) is consulted.

5. One week prior to the first date of competition, the NCAA Certification Officer is responsible for completing the conference eligibility reports for each sport (championship and non‐championship season). The Athletic Academic Services staff is responsible for obtaining required signatures (athletic director, coach, FAR) and sending the conference eligibility reports to the conference office.

CONTINUING ELIGIBILITY CHART YEAR IN SCHOOL

Credit Hours Grade Point Average

NCAA REQUIREMENTS

To maintain eligibility

during 1st year 2.00 GPA

• Pass 6 credits each term (summer excluded)

• Pass 18 credits during the academic year

• Satisfactorily complete at least 24 credits prior to the start of the second year

To be eligible at start of 2nd year

Earned a minimum of 24 credits during

1st year 2.00 GPA

• Pass 6 credits the previous term (summer excluded)

• Pass 18 credits during the previous academic year


during 2nd year Maintain 2.00

GPA • Pass 6 credits the previous term

To be eligible at start of 3rd year

Earned a minimum of 50 credits that counts toward the

2.00 GPA • Pass 6 credits the previous term (summer excluded)

• Pass 18 credits during the


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student‐athlete’s degree (based on 124 hour degree)

previous academic year • Declare a major • Have completed 40% of the declared degree


during 3rd year Maintain 2.00


To be eligible at start of 4th year

Earned a minimum of 75 credits that count toward the student‐athlete’s degree (based on 124 hour degree)

2.00 GPA



• Have completed 60% of the declared degree


during 4th year Maintain 2.00


To be eligible at start of 5th year

Earned a minimum of 100 credits that count toward the student‐athlete’s

degree (based on 124 hour

degree)

2.00 GPA



• Have completed 80% of degree declared degree


during 5th year Maintain 2.00


• A student‐athlete must enroll for and progress in a program of studies through which the

student can qualify for a baccalaureate degree within no more than five years of the beginning of the five‐year clock.

• A student‐athlete must satisfactorily complete six semester hours of academic credit each term in order to be eligible for intercollegiate competition the following term. Prior to declaring a major, a student‐athlete may use credit acceptable toward any of SIUE’s degree programs to satisfy the six hour requirement. Once the student has declared a major, the hours used to satisfy the six hour requirement must be degree‐applicable hours.

COUNTING CREDITS CHART May be used to meet NCAA Bylaw

14.4.3.1 (24/18 Credit Hour Requirement)

May be used to meet NCAA Bylaw 14.4.3.2 (Percentage of

Degree Requirements)

May be used to meet NCAA

Bylaw 14.4.3.3 (GPA

Requirements)

College credit courses completed prior to freshman

year at SIUE

Yes Yes Yes

Summer school

courses completed Yes Yes Yes


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following initial enrollment at

SIUE

Advanced placement courses

Yes, provided the provisions of NCAA Bylaw 14.4.3.4.2 have been met.

Yes, provided the provisions of NCAA Bylaw 14.4.3.4.2 have

been met. Yes

Remedial, tutorial or noncredit courses


Note: Credit in these courses may not exceed 6 hours and must be taken during the athlete’s first year of

enrollment.


been met. Yes

Repeated courses

Yes per NCAA Bylaw 14.4.3.4.6. If a student‐athlete repeats a course and receives the same grade, the credits earned during the term in which the course was repeated may NOT be used. A repeated remedial course may not be used subsequent to the

initial year of enrollment.

Yes per the provisions of NCAA Bylaw 14.4.3.4.6

Any course may be repeated to improve a student‐

athlete’s GPA, provided

institutional policy allows all students to do

so.

Incomplete grade

Yes, provided the provisions of NCAA Bylaw 14.4.3.4.5 have been met. The course shall be counted either during the term in which the student‐athlete initially enrolled in the course or during the term in which the

incomplete grade was removed an acceptable credit was awarded.


been met.


Correspondence courses

Yes, only if the course is taken at the institution in which the student‐athlete is enrolled per NCAA Bylaw

14.4.3.4.3

Yes, only if the course is taken at the institution in which the athlete is enrolled per NCAA

Bylaw 14.4.3.4.3

Yes

Credit by examination courses

Yes, only if the course is taken at the institution in which the athlete is enrolled per NCAA Bylaw 14.4.3.4.3 and the provisions of NCAA Bylaw

14.4.3.4.2 have been met.

Yes, only if the course is taken at the institution in which the athlete is enrolled per NCAA Bylaw 14.4.3.4.3 and the provisions of NCAA Bylaw 14.4.3.4.2 have been met.

Yes

Parttime enrollment

Yes Yes Yes

I. Less Than FullTime Enrollment Policy and Procedures NCAA Bylaw 14.1.8.2.1.3 Practice or Competition Final Semester/Quarter: A student‐athlete with athletics eligibility remaining may compete or participate in organized practice sessions while enrolled in less than a minimum full‐time program of studies, provided the student‐athlete is enrolled in the final semester or quarter of the baccalaureate program and the institution certifies that the student‐athlete is carrying (for credit) the courses necessary to complete the degree requirements. Thereafter, the student‐athlete shall forfeit eligibility in all sports, unless the student‐


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athlete completes all degree requirements during that semester or quarter and is eligible to receive the baccalaureate diploma on the institution's next degree‐granting date. Policy: 1. A student‐athlete may drop below full‐time and be eligible for practice and competition only if

he/she has less than a full‐time credit load left for graduation (final semester). 2. The Compliance Office must certify that the student‐athlete is enrolled in all classes he/she has

remaining for graduation. Procedure: 1. The Academic Advisor for Athletics will complete the Final Semester/Part‐Time Enrollment

Certification Form and forward the form along with a degree audit to the Faculty Athletics Representative for approval.

2. The Faculty Athletics Representative will review and confirm the information is correct and return the form to the Assistant Athletic Director for Compliance and Student Services.

3. The Assistant Athletic Director for Compliance and Student Services will place the form in the student‐athlete’s compliance file.

J. Seasons of Competition

Each semester the Assistant Athletic Director for Compliance and Student Services will be responsible for verification of the number of prior terms of competition used in order to ensure that there is eligibility remaining for each student‐athlete. This will also include verification when necessary of the number of seasons of competition utilized by each transfer at all former institutions via a Transfer Eligibility Verification Form. At the end of each traditional season, the head coach is responsible for completing the Competition Record. The Competition Record will list each student‐athlete who used a season of competition during that academic year. The form will also list those student‐athletes who “redshirted” or who were granted a medical hardship.

K. Medical Hardship Waivers NCAA Bylaw 14.2.4 Hardship Waiver: A student‐athlete may be granted an additional year of competition by the conference or the Student‐Athlete Reinstatement Committee for reason of “hardship.” Hardship is defined as an incapacity resulting from an injury or illness that has occurred under all of the following conditions:

(a) The incapacitating injury or illness occurs in one of the four seasons of intercollegiate competition at any two‐year or four‐year collegiate institutions or occurs after the first day of classes in the student‐athlete's senior year in high school;

(b) The injury or illness occurs prior to the first competition of the second half of the playing season that concludes with the NCAA championship in that sport (see Bylaw 14.2.4.3.4) and results in incapacity to compete for the remainder of that playing season;

(c) In team sports, the injury or illness occurs when the student‐athlete has not participated in more than three contests or dates of competition (whichever is applicable to that sport) or 30 percent (whichever number is greater) of the institution's scheduled or completed contests or dates of competition in his or her sport. Only scheduled or completed competition (including exempted events but excluding scrimmages and exhibition contests identified as such in the legislation) against outside participants during the playing season that concludes with the NCAA championship, or, if so designated, during the official NCAA championship playing season in that sport (e.g., spring baseball, fall soccer), shall be countable under this limitation in calculating both the number of contests or dates of competition in which the student‐athlete has participated and


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the number of scheduled or completed contests or dates of competition during that season in the sport. Dates of competition that are exempted (e.g., alumni contests, foreign team in U.S.) from the maximum permissible number of contests or dates of competition shall count toward the number of contests or dates in which the student‐athlete has participated and the number of scheduled or completed contests or dates of competition in the season, except for scrimmages and exhibition contests that are specifically identified as such in the sport's Bylaw 17 playing and practice season regulations. Scrimmages and exhibition contests that are not exempted from the maximum permissible number of contests or dates of competition may be excluded from the calculation only if they are identified as such by in the sport's Bylaw 17 playing and practice season regulations; and

(d) In individual sports, the injury or illness occurs when the student‐athlete has not participated in more than three dates of competition or 30 percent (whichever number is greater) of the maximum permissible number of dates of competition as set forth in Bylaw 17 plus one date for a conference championship (e.g., gymnastics: 13+1=14, wrestling: 16+1=17), regardless of whether the team participates in the conference championship, provided the institution is a member of a conference and the conference holds a championship event in the applicable sport. Dates of competition that are exempted per Bylaw 17 (e.g., alumni contests, foreign team in U.S.) from the maximum permissible number of dates of competition do not count toward the number of dates in which the student‐athlete has participated.

The medical hardship waiver is prepared by the Compliance Office and granted/denied by the OVC or MVC office. Contemporaneous medical documentation shall be submitted with any hardship‐waiver request. Hardship waivers should be prepared by the end of the sport’s championship segment. The head coach should talk with the Assistant Athletic Director for Compliance and Student Services and Head Athletic Trainer regarding any students who may possibly qualify for a Medical Hardship Waiver. See Bylaw 14 – Eligibility in the NCAA Division I manual for specific information regarding initial, transfer and continuing eligibility.


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Section IX – Financial Aid

A. Procedure for Awarding Athletics Financial Aid: New Freshmen and Transfers (1) The coach for each sport is responsible for verification that sufficient funds are available to

make the recommended award and for monitoring the permissible number of awards that can be made for his/her respective sport.

(2) The recruiting folder with all required recruiting paperwork and the Request for Athletic Award Packaging Form must be given to the Compliance Office for approval. All recruiting information must also be entered into Scoutware. Athletic aid to new students should not be offered before preliminary acceptance review has been conducted by the Admissions Office.

(3) If a National Letter of Intent is requested, the Compliance Office will verify that all required academic transcripts/test score are in hand and initial eligibility verification has been obtained from the NCAA Eligibility Center. All prospective freshman student‐athletes must be registered with the Eligibility Center before a National Letter of Intent will be offered. Initial qualification status will be reviewed and determined by the Compliance Office. If an award is not recommended, the Compliance Office will inform the appropriate member of the coaching staff.

(4) Once the file is reviewed and the NLI is prepared (if needed), the file is given to the Assistant Athletic Director for Financial Affairs. The financial aid award is prepared and necessary signatures are gathered. The Assistant Athletic Director for Financial Affairs will return the file to the Compliance Office.

(5) The file is returned to the coach and the coach is responsible for mailing the award package to the prospective student‐athlete. A letter that states that the signed documents should be returned to SIUE Athletics, Compliance Office, Campus Box 1129, Edwardsville, IL 62026 should also be included (NLI’s should not be returned to the coach). The letter, NLI, and SIUE financial award should be the only materials in the envelope mailed to the prospect.

(6) When the Compliance Office receives the completed financial award packet from the student, a copy of the financial aid award will be given to the coach and filed in the prospect’s file and the original financial aid award will be given to the Assistant Director of Athletics for Financial Affairs. If an NLI was also included, a copy will be given to the coach and the original will be placed in the student’s compliance file.

B. Procedure for Awarding Athletics Financial Aid: Continuing Students

(1) The coach for each sport is responsible for verification that sufficient funds are available to

make the recommended award and for monitoring the permissible number of awards that can be made for his/her respective sport.

(2) Approximately April 1st, the Assistant Director of Athletics for Financial Affairs will send out a memo/spreadsheet regarding renewals, non‐renewals and reductions. Coaches are responsible for completing the required information and returning the completed spreadsheet to the Assistant Director of Athletics for Financial Affairs by approximately April 15th (exact dates will be provided in the original memo).

(3) The Assistant Athletic Director for Financial Affairs will meet with the Compliance Office to review any potential APR and academic progress issues for each student‐athlete recommended for renewal.


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(4) Financial aid awards will be prepared and returned to the head coach. The head coach is responsible for obtaining the signature of the student‐athlete. Once signed by the coach and student‐athlete, the financial aid award form is returned to the Assistant Athletic Director for Financial Affairs.

C. Summer Financial Aid

Summer tuition assistance is awarded on a limited basis and is based on tuition money that the Department of Intercollegiate Athletics has available. Requesting summer tuition assistance does not guarantee that a student‐athlete will receive summer athletic aid. Applications for summer tuition assistance must be filed with the Assistant Athletic Director for Compliance and Student Affairs no later than March 1st to be considered. The Summer Tuition Assistance Application is available on www.siuecougars.com and from the Assistant Athletic Director for Compliance and Student Affairs. Priority is given to upperclassmen. Students who are unsure if they plan to take summer classes at SIUE should be encouraged to complete the application. NOTE: Studentathletes must sign their summer financial aid awards in the office of the Assistant Director of Athletics for Financial Affairs.

Summer Aid for Continuing Student‐Athletes: After initial full‐time enrollment during a regular academic year, a student‐athlete shall not receive athletically related financial aid to attend the certifying institution's summer term or summer school unless the student‐athlete received such athletically related aid from the certifying institution during the student‐athlete's previous academic year at that institution. Further, such aid may be awarded only in proportion to the amount of athletically related financial aid received by the student‐athlete during the student‐athlete's previous academic year at the certifying institution, except that this proportionality restriction shall not apply to a student‐athlete who has exhausted his or her eligibility and is enrolled in a summer program of studies that will permit the student‐athlete to complete his or her degree requirements.

Summer Aid for New Student‐Athletes: The following conditions apply to the awarding of athletically related financial aid to a prospective student‐athlete (including a prospective student‐athlete not certified by the NCAA Eligibility Center as a qualifier) to attend an institution in the summer prior to the prospective student's initial, full‐time enrollment at the certifying institution (see also Bylaw 13.02.11.1):

o The recipient shall be admitted to the awarding member institution in accordance with regular, published entrance requirements;

o The recipient is enrolled in a minimum of six hours of academic course work (other than physical education activity courses) that is acceptable degree credit toward any of the institution's degree programs. Remedial, tutorial and noncredit courses may be used to satisfy the minimum six‐hour requirement, provided the courses are considered by the institution to be prerequisites for specific courses acceptable for any degree program and are given the same academic weight as other courses offered by the institution;

o The recipient, if recruited, is subject to NCAA transfer provisions pursuant to Bylaw 14.5.2‐(h), unless admission to the institution as a full‐time student is denied;

o During the summer term or orientation period, the recipient shall not engage in any countable athletically related activities except for those activities specifically permitted in Bylaw 17 (see Bylaws 17.1.1 and 17.1.1.1); and

o Summer coursework is not used for the purpose of completing initial‐eligibility or continuing‐eligibility (transfer eligibility, progress toward degree) requirements. However, the hours earned during the summer prior to initial full‐time enrollment at the certifying institution may be used to satisfy the applicable progress‐toward‐degree requirements in following years (see Bylaw 14.4.3).


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D. FifthYear Academic Support Any student‐athlete who is finishing his/her eligibility can apply for academic assistance for the following year under the 5th year academic support program (for undergraduate program completion assistance – tuition only). NCAA rules limit student‐athletes to 10 semesters of athletic aid over a six‐year period. The Fifth‐Year Academic Support Application must be completed and turned into the Assistant Athletic Director for Compliance and Student Affairs no later than March 1st to be considered. To be eligible for 5th year academic support, the student‐athlete MUST be in good academic standing at the beginning of his/her 5th year aid period (2.00 or above cumulative grade point average), have earned at least 24 hours toward his/her designated degree in the previous academic year and be on track to graduate no later than the summer of the 5th year. Waivers of any part of this policy must be made by the Director of Athletics. Renewal of 5th year support is reviewed on a semester‐by‐semester basis. A student‐athlete does not need to fill out an additional application. To continue to be eligible for the 5th year academic support, he/she MUST earn at least 12 hours toward his/her degree (or number of hours needed for degree completion if less than 12) with a 2.0 GPA in the previous semester. Waivers of any part of this policy must be made by the Director of Athletics. As a condition of accepting 5th year aid, the student‐athlete will be expected to provide certain services to the Athletic Department eight hours per week (i.e., work in the Department of Intercollegiate Athletics, event management, coaching, tutoring, field maintenance). If at any point he/she is deemed to be uncooperative in assisting the Athletic Department, 5th year aid may be reduced or cancelled. Applications for Fifth‐Year Academic Support are available on the SIUE Athletic website or can be picked up from the Assistant Athletic Director for Compliance and Student Affairs. The application requires that a student meet with his/her departmental faculty/academic advisor regarding remaining requirements for degree completion. After the application is filed with the Academic Advisor for Athletics, the head coach and Academic Advisor make recommendations before the application is submitted to the Director of Athletics by the Academic Advisor for Athletics.

E. Other Financial Aid Any financial aid awarded to a student‐athlete from a source other than SIUE or the student‐athlete's parent must be reported by the student‐athlete during the initial start of year compliance meeting on the Student‐Athlete History Form. This information will be reported to the Office of Student Financial Aid. Failure to comply with this requirement may result in a loss of eligibility or reduction of institutional financial aid awarded on the basis of athletics participation. F. Maximum Institutional Financial Aid Limitations by Sport

To stay within the maximum amount of financial aid allowed for each sport each year, it is necessary to keep a count of the number of student‐athletes who receive financial aid of any type. For each student‐athlete that is receiving financial aid, it must be determined whether the aid that student is receiving applies to the individual limits. Once that aid has been identified, it can be determined what student‐athletes are counters. A counter is a student‐athlete who must be included against the institution's maximum financial aid limits in a particular sport. A counter fits the following descriptions: • The student‐athlete receives financial aid based in any way on athletic ability (institutional or

non‐institutional)


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A noncounter is a student‐athlete who does not have to be included against the institution's maximum financial aid limits. A non‐counter fits one of the following descriptions: • The student‐athlete was recruited but does not receive any institutional financial aid. • The student‐athlete was not recruited, and receives financial aid that is not based in any way

on athletic ability. Unrelated financial aid must be certified by the Director of Financial Aid. • If the student‐athlete was recruited but receives financial aid that is not based in any way on

athletic ability (certified by the Director of Financial Aid). • The student‐athlete is unable, because of injury or illness, to participate in the sport again.

G. NCAA Maximum Equivalency Limits The number of financial aid awards that an institution may provide in any academic year to counters in each Division I sport is: Men’s Equivalency Sports Baseball‐‐‐11.7 (No more than 27 counters and each counter must have a minimum value of 25% of

an equivalency.) Cross Country/Track‐‐‐12.6 Soccer‐‐‐9.9 Tennis ‐‐‐ 4.5 Golf‐‐‐4.5 Wrestling‐‐‐9.9 Women’s Equivalency Sports Softball‐‐‐12.0 Soccer‐‐‐14.0 Cross‐Country/Track‐‐‐18.0 Golf‐‐‐6.0

Head Count Sports An institution shall be limited in any academic year to the total number of counters (head count) in each of the following Division I sports: Men’s Basketball‐‐‐13 Women’s Basketball‐‐‐15 Volleyball‐‐‐12 Tennis‐‐‐8

H. National Letter of Intent (NLI)

The National Letter of Intent (NLI) is the official document administered by the Collegiate Commissioners Association and utilized by member institutions to establish the commitment of a prospect to attend a particular institution. By signing a National Letter of Intent, a prospective student‐athlete agrees to attend the designated college or university for one academic year. Pursuant to the terms of the National Letter of Intent program, participating institutions agree to provide athletics financial aid for one academic year to the student‐athlete, provided he/she is admitted to the institution and is eligible for financial aid under NCAA rules. An important provision of the National Letter of Intent program is a recruiting prohibition applied after a prospective student‐athlete signs a Letter of Intent. This prohibition requires participating


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institutions to cease recruitment of a prospective student‐athlete once a National Letter of Intent is signed with another institution.

Facts on the National Letter of Intent ♦ An SIUE financial aid award and OVC Financial Aid Award must accompany the NLI and must

identify the entire award for a full academic year. ♦ The NLI must include the student’s proper name (first, middle and last name). ♦ Before an NLI is approved by the Director of Athletics, a current recruitment file for the

prospect must be attached to the NLI and Award Package Letter. The Compliance Office must also be able to review all recruiting information on Scoutware.

♦ Institutional staff members may make unlimited telephone calls to a prospect on the initial NLI signing date and during the two days immediately following the initial signing date.

♦ Any in‐person, off‐campus contact made with a prospect for the purpose of signing an NLI or commitment to attend an activity related to the signing of an NLI is prohibited. In‐person, off‐campus delivery of an NLI by an institutional staff member is also prohibited. The NLI may be delivered by express mail, courier service, regular mail or facsimile machine.

♦ SIUE may not participate in an institutional or conference athletics Letter of Intent program or issue an institutional or conference financial aid agreement that involves a signing date that precedes the initial regular signing date for the NLI program in the same sport.

♦ An institutional financial aid form may be included in the normal mailing of the NLI, but none of the forms enclosed in the mailing may be signed by the prospect prior to the initial signing date in that sport in the NLI program.

♦ Subsequent to the calendar day on which a prospect signs an NLI, there shall be no limit on the number of contacts or telephone calls by the institution with which the prospect has signed.

Who Is Eligible to Sign a National Letter of Intent ♦ Prospects (high school and two‐year college) who will be attending four‐year institutions in the

fall for the first time as full‐time students. ♦ 4‐2‐4 transfers who will be entering a second four‐year institution in the fall after graduating

from the two‐year college. ♦ In sports other than soccer, a mid‐year junior college prospect that plans on graduating at the

end of the fall term may sign a NLI during the early signing period for his/her sport.

Parent or Guardian Must Sign NLI A parent or legal guardian is REQUIRED to sign the NLI if the prospect is younger than 21 years of

age at the time of the signing, regardless of marital status. If the parent or legal guardian does not sign the NLI then the prospect is not bound by the National Letter of Intent. In other words, the prospect may still receive financial aid from the member institution but may also choose to attend or sign with a different institution.

NLI Time Deadlines The prospect and parent or legal guardian must sign the NLI within 14 days from the date of issuance, and the institution must file the NLI with its conference within 21 days of the final signature. The NLI may be mailed to a prospect prior to the initial signing date. When the NLI is issued prior to the initial signing date, the “date of issuance” shall be considered to be the initial signing date and not the date that the NLI was signed or mailed by the institution.

Important Information for Coaches on the NLI

It is important we receive the signed NLI back from the student in a prompt manner. The student may fax the signed NLI to SIUE, but should still mail the original signed copy to the institution. All NLI’s should be sent to the Assistant Athletic Director for Compliance and Student Services. SIUE has 21 days to submit the signed NLI to the conference office. If SIUE does not meet the deadline for any reason, the NLI is considered void.


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I. Terms of Athletics Financial Aid

Athletics financial aid may be awarded for a maximum period of one year. The coach must make sure that the student‐athlete understands that a renewal of scholarship is not automatic.

J. Changes in Awards Renewal of Athletic Aid for New Academic Year Athletic scholarship renewals, if offered, should be signed by the student‐athlete no later than June 15th for the following academic year and returned to the Assistant Athletic Director for Financial Affairs. NonRenewal/Reduction of Athletic Aid at the End of Period of Award If the decision is made to reduce/not to renew athletics financial aid for the upcoming year, the coach must inform the Assistant Athletic Director for Financial Affairs via the Reduction/Non‐Renewal of Athletic Aid Form no later than April 15th. All recommendations that a student‐athlete's scholarship be terminated or reduced must be submitted in writing accompanied by supporting documentation adequate to justify that decision (if needed). Coaches must inform the student‐athlete about the basis for this decision. The student‐athlete (whose athletic aid was reduced or cancelled) will then be formally notified by the Office of Student Financial Aid (by July 1st) and given an opportunity for a hearing, if desired. Increase/Reduction/Cancellation of Athletic Aid During Period of Award Athletic scholarships cannot be increased, reduced or canceled during the period of award because of a student‐athlete's athletic performance, ability, or for any athletic reason. However, during the period of award, the institution can reduce or cancel the aid if the student‐athlete:

Engages in serious misconduct that warrants a substantial disciplinary penalty by institution's disciplinary boards;

Becomes ineligible to compete in intercollegiate athletics; Intentionally provides false information in the letter of intent or aid application which seriously misrepresents the student‐athlete; or

Withdraws from the sport for personal reasons.

The recipient's aid may not be awarded to another student‐athlete in the term in which it was reduced or canceled. If a student‐athlete's aid during the period of award is reduced or canceled for one of the above reasons, such action must be taken for proper cause and the student‐athlete must have the opportunity for a hearing if desired. If a student‐athlete voluntarily withdraws from the team, he/she must see the Assistant Athletic Director for Compliance and Student Services immediately to complete the Voluntary Termination of Aid Form. Procedures to Appeal the Decision to NonRenew or Reduce Athletic Aid All decisions to reduce, to cancel or to not renew an athletics scholarship for the succeeding semester or academic year may be appealed by the student‐athlete upon receiving formal notification from the SIUE Department of Financial Aid. If the student‐athlete disagrees with the facts or justification contained in the formal notice and desires to submit an appeal, this appeal must be submitted in writing to the Financial Aid Appeals Committee within 30 calendar days from the date contained on the original formal notification.


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K. NCAA Squad Lists and Financial Aid Oversight The squad list for each sport, which is required by the NCAA, will be generated by the Assistant Athletic Director for Compliance and Student Services and approved by the Faculty Athletics Representative, Head Coach and Athletic Director prior to competition in that sport. Any student‐athlete who signs a NCAA Drug Testing Consent Form must be included on the squad list. The squad list must be kept updated with additions, deletions and changes in status. Upon completion of the squad list in each sport, an official copy is submitted to the Director of Athletics and maintained in that office throughout the academic year. An additional faxed copy must be sent to the OVC to have on file prior to the first date of competition. The Assistant Athletic Director for Compliance and Student Services continuously reviews the squad lists for compliance with applicable NCAA regulations and will immediately notify the Director of Athletics and coaches should any change be necessitated. See Bylaw 15 – Financial Aid in the NCAA Division I manual for specific information regarding financial aid.


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Section X – Awards/Benefits/Expenses

A. General Principles Receipt by a student‐athlete of any award, benefit or expense not authorized by NCAA rules renders that student‐athlete ineligible for competition, unless it is demonstrated that the same benefit is generally available to SIUE’s student body.

B. Awards Departmental Awards for Intercollegiate Athletic Participation An award is an item given in recognition of athletics participation performance. Such awards are subject to specific limitations on type, value and numbers. Athletics awards given to student‐athletes are limited to those approved or administered by SIUE, OVC, MVC or the NCAA. SIUE has a standard athletics awards program for student‐athletes. Because of the rules limitations on awards, no award other than the standard awards included in this award program may be provided to student‐athletes without prior authorization from the Director of Athletics and Compliance Staff. Awards must be uniform for all student‐athletes receiving the same award. All awards given to a student‐athlete must be registered with the Lead Compliance Specialist. An ongoing list compiling the type and amount of award given to each student‐athlete will be kept on file with the Compliance Office. Awards for Special Events, e.g., Tournaments, etc. There are very specific rules on awards that an institution may provide to student‐athletes for participation in special events such as tournaments. To assure that SIUE remains in compliance with NCAA legislation, all such awards must receive the prior approval of the Compliance Office. No awards will be presented to student‐athletes without this approval. Value of Awards Normal retail value shall be assigned as the value of an award when determining whether an award meets specified value limits, even if SIUE purchases the award at a reduced rate or for no cost. Normal retail value is the cost that is based solely on volume and is available to all purchasers of a similar volume. SIUE may not combine the value limits of awards given in a sport during the same season, or given to athletes who participate in more than one sport, to provide an award more expensive than permissible under separate application to some or all of its participating student‐athletes.

C. Banquets SIUE may conduct a postseason team award or recognition meeting to honor a single athletic team and may also conduct an annual all‐sports banquet to honor all of its athletic teams. In addition, SIUE may conduct an annual academic awards or recognition banquet or meeting to honor student‐athletes for academic achievements. In order to ensure compliance with NCAA legislation as well as budget limitations, any other meal function, e.g., team banquet, team picnic, etc., that coaches may wish to sponsor, other than pre/post game meals, must be approved in advance by the Director of Athletics and the Compliance Office.


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D. Team Entertainment SIUE may pay the actual costs (but may not provide cash) for reasonable entertainment that takes place within a 100‐mile radius of where a team plays or practices in connection with an away‐from‐home contest or en route to or from such a contest. In addition, an institution may pay the actual costs (but may not provide cash) for reasonable entertainment that takes place within a 30‐mile radius of the institution's campus or practice site during vacation periods when the team is required to reside on campus (or at a practice site normally used by the institution) and classes are not in session.

E. Meals Incidental to Participation Home Competition All student‐athletes (scholarship and nonscholarship) are permitted to receive meals at the institution’s discretion beginning with the evening before competition until they are released. It is not permissible to provide cash to student‐athletes during this time period. SIUE may provide a meal or $15 in lieu of that meal (but not both) to student‐athletes at the time they are released. AwayFromHome Competition SIUE may provide meals to student‐athletes in conjunction with away‐from‐home competition pursuant to one of the following options:

• Option #1: All student‐athletes may receive a pregame or postgame meal (but not both) in addition to regular meals (or meal allowances). SIUE may provide cash, not to exceed $15, in lieu of a postgame meal.

• Option #2: All student‐athletes may receive meals at SIUE’s discretion from the time the team is required to report on call for team travel until the team returns to campus. If a student‐athlete does not use team travel to return to campus, he/she may receive meals at SIUE’s discretion up to the point he/she is released from team‐related activities. SIUE may not provide cash to student‐athletes in lieu of meals under this option.

Meal Allowance Limitation

• All student‐athletes on the same team must receive identical meal allowances on intercollegiate trips and during vacation periods when student‐athletes are required to remain on campus for organized practice sessions or competition.

• Meal allowances may not exceed the amount provided by the institution to institutional staff members on away‐from‐campus trips.

• Meal allowances may not be provided for a particular meal if the student‐athlete receives that meal (or its equivalent) from another source.

F. Occasional Meals

• An occasional meal is any meal not associated with competition or travel that is being provided to a student‐athlete by an institutional staff member, representative of SIUE athletics interests (“booster”), or team member’s parent/guardian.

• NCAA rules permit student‐athletes to receive an occasional meal in the locale of the institution on infrequent and special occasions from an institutional staff member.

• Student‐athletes may receive an occasional family home meal from booster on infrequent and special occasions as long as the meal is provided in the booster’s home (catering is permitted). Parents of student‐athletes can provide occasional meals to team members of their child at any location.

• It is SIUE’s policy that a student‐athlete may receive a maximum of five (5) occasional meals per semester and two (2) during the summer.


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• Meals may be provided to individual student‐athletes, small groups, or an entire team. The limitations on meals apply per student‐athlete.

• It is the responsibility of the coach to inform the Compliance Office when an occasional meal is scheduled to occur, whether it be in a family’s home or with an institutional staff member. The Coach is required to complete and submit the Occasional Meal Request Form for approval prior to the meal.

• Student‐athletes should inform the Compliance Office when they have been invited to an occasional home meal, no matter who invited the student‐athlete.

• The proper paperwork must be filled out before the occasional meal can occur. • Coaches and institutional staff members may not use their institutional purchase cards (P‐

cards) to pay for occasional meals. • Reasonable local transportation may be provided to student‐athletes to attend such meals.

However, only the representative that is providing the meal in his or her home may provide the transportation to the meal.

G. Local Transportation

SIUE staff members may provide reasonable local transportation to student‐athletes on an occasional basis. This might include for example, transportation following practice during extreme weather, but would exclude regular transportation to class or to and from practice on a daily basis. Common sense and good judgment must be exercised in providing local transportation to student‐athletes. (Incidental and unanticipated transportation might be allowable whereas pre‐planned transportation, i.e., to meet a scheduled flight at the airport, would not.)

H. Equipment and Apparel for Practice and Competition SIUE may provide equipment and apparel to student‐athletes to be used for practice and competition. Each coach is responsible for maintaining their athletic equipment inventory. Coaches are also responsible for equipment issuance and collection for student‐athletes. Each coach is expected to keep their assigned area in the athletic equipment storage area neat and orderly at all times. Procedures for Equipment and Apparel Issuance and Retrieval 1. Upon issuance of any equipment or apparel to a student‐athlete, the coach must complete an

Equipment Inventory Form. The form must include all equipment or apparel issued to a student‐athlete.

2. No later than 1 week after the conclusion of the season or the student‐athlete’s departure from the team, all equipment issued to the student‐athlete must be returned.

I. Purchase and Retention of Athletics Apparel and Equipment by StudentAthletes

• Student‐athletes may retain athletic apparel items at the end of the individual’s collegiate

participation. Student‐athletes may also retain shoes and other apparel items if the items are no longer reusable by another team member in subsequent seasons at the end of the institution’s playing season (subject to the discretion of SIUE Department of Athletics).

• Used equipment may be purchased by the student‐athlete on the same cost basis as any other individual interested in purchasing such equipment. Such equipment must be purchased at market value.

• Normal retail value is the cost to SIUE that is based solely on volume and is available to all purchasers of a similar volume/group.

• If SIUE does not provide student‐athletes with apparel /equipment necessary for practice/competition, SIUE may purchase such apparel /equipment at a negotiated rate and require student‐athletes to assume, in whole or in part, the cost of such items.


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• In addition, the student‐athlete may purchase apparel/equipment necessary for practice/competition directly from the manufacturer at the institution's negotiated rate, provided the institution approves the transaction and certifies the apparel/equipment is necessary for practice and competition and not for personal use. Items purchased in this manner may not be considered the personal property of the student‐athlete subsequent to purchase. Apparel and equipment obtained in this manner must be purchased, received, distributed and inventoried in accordance with the institution's normal apparel and equipment policies and procedures. Purchases of this nature must be pre‐approved by the Compliance Office.

• Equipment must be provided to student‐athletes on an issuance and retrieval basis, and in accordance with all other Bylaw 16 restrictions, regardless of whether student‐athletes purchased the equipment directly from the manufacturer.

• A student‐athlete’s initial purchase contribution may be deducted from the equipment market value in order to determine final purchase price in the event the student‐athlete purchases the used equipment. If the market value at the time of final purchase is less than the student‐athlete's initial purchase contribution, the student‐athlete is not required to provide additional funds in order to retain the used equipment. If the market value at the time of final purchase is greater than the student‐athlete's initial purchase contribution, the student‐athlete is required to provide the cost difference in order to retain the used equipment.

• A student‐athlete may not purchase apparel and equipment for personal use at a reduced rate. Thus, it is not permissible for a student‐athlete to purchase additional apparel or equipment (e.g., additional warm‐up suits, extra set of golf clubs or a tennis racket for a family member) that is not required by the institution for practice and competition at a reduced rate. Such an arrangement constitutes an extra benefit if arranged by the institution or its staff members, or preferential treatment if provided by the equipment manufacturer unless the opportunity to purchase items in this manner is available to the general student body.

• A student‐athlete may retain and use institutional athletics equipment (per the institution's normal equipment policy) during a summer vacation period.

J. Team Travel

Per NCAA legislation, teams may not depart for competition more than 48 hours in advance of the competition’s scheduled start. Teams must depart to return to campus no more than 36 hours after the conclusion of competition. In men’s basketball, the team must depart for home no more than 24 hours after the conclusion of competition. Prior to departure for team travel, the coach must complete the Team Travel Itinerary Form and submit it to the Compliance Office.


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Section XI – Outside Competition

A. Basic Rule for StudentAthlete Participation in Outside Competition (Includes Summer) – Bylaws 14.7.1 and 14.7.2

In sports other than basketball, a student‐athlete who participates during the academic year as a member of any outside team in any noncollegiate, amateur competition becomes ineligible for intercollegiate competition unless eligibility is restored by the Committee on Student‐Athlete Reinstatement. A student‐athlete is permitted to practice on such a team. In the sport of basketball, a student‐athlete who participates in any organized basketball competition except while representing the institution in intercollegiate competition in accordance with the permissible playing season specified in Bylaw 17.5 becomes ineligible for any further intercollegiate competition in basketball.

B. Procedures Prior written approval from the Compliance Office, Athletic Director and Head Coach is required for any student‐athlete planning to participate in outside competition as a member of a team or as an "unattached" individual. Student‐athletes must complete and submit the Outside Competition Form for Sports Other Than Basketball or Outside Competition from for Basketball before participating in outside competition to the Compliance Office.

C. Outside Competition Sports Other than Basketball – Bylaw 14.7.3 A student‐athlete may compete outside of the institution's declared playing and practice season as a member of an outside team in any noncollegiate, amateur competition during any official vacation period published in the institution's catalog. The number of student‐athletes from any one institution shall not exceed the applicable limits set forth in Bylaw 17.29.2. Soccer and Women’s Volleyball Exception: Bylaw 14.7.1.2 – In soccer and women's volleyball, a student‐athlete may compete outside of the institution's declared playing and practice season as a member of an outside team in any noncollegiate, amateur competition, provided:

a. Such participation occurs no earlier than May 1; b. In soccer, women's volleyball and field hockey, the number of student‐athletes from any

one institution does not exceed the applicable limits set forth in Bylaw 17.32.2; c. The competition is approved by the institution's director of athletics; d. No class time is missed for practice activities or for competition; and e. In women's volleyball, all practice and competition is confined to doubles tournaments in

outdoor volleyball, either on sand or grass. Outside Competition as Individual/Not Representing SIUE (i.e., Unattached) It is possible for a student‐athlete to participate in outside competition as an individual during the academic year in the student‐athlete's sport, as long as the student‐athlete represents only him/herself in the competition and does not engage in such competition as a member or receive expenses from any outside team.

D. Outside Competition – Basketball – Bylaw 14.7.3.2 The following are exceptions to the Outside Competition Rule in the sport of Men’s and Women’s Basketball:

a. Summer League. A student‐athlete may compete during the period between June 15 and August 31 or the institution's opening day of classes (see Bylaw 17.02.11.3), whichever comes earlier, on a team in a league certified per Bylaw 30.14, provided the student‐athlete has received written permission from the institution's athletics director (or the


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director's official representative) prior to participation in the league. If the student‐athlete is transferring and has been officially accepted for enrollment in a second institution, and if the previous institution certifies that the student has withdrawn and does not intend to return to that institution for the next term, this written permission is to be obtained from the member institution to which the student‐athlete is transferring. Under such circumstances, the student‐athlete does not count on the summer‐league roster as a representative of either institution.

b. Puerto Rico Superior Basketball League. A student‐athlete who is a resident of Puerto Rico may participate in the Superior Basketball League of Puerto Rico (see Bylaw 12.02.4).

c. United States vs. U.S. National Teams. A student‐athlete may participate in the United States against U.S. national teams.

d. OutsideTeam Tours. A student‐athlete may participate in an outside team summer foreign basketball tour (see Bylaw 17.32.2).

e. Predraft Basketball Camp. A student‐athlete using the draft exception set forth in Bylaw 12.2.4.2.1 may participate in a predraft camp sponsored by a professional sports organization (during the summer or academic year), provided the student‐athlete has received written permission from the institution's director of athletics.

Definition of Organized Outside Competition – Basketball – Bylaw 14.7.2.1 Outside competition, including competition involving teams with fewer than five players, shall be considered “organized” if any one of the following conditions exists:

a. Teams are regularly formed or team rosters are predetermined b. Competition is scheduled and publicized in advance c. Official score is kept d. Individual or team standings are maintained e. Official timer or game officials are used f. Team uniforms are used g. Admission is charged h. A team is privately or commercially sponsored i. Competition is sponsored by an individual, an organization, or any other agency

All Star Contest – Basketball – Bylaw 14.7.4

Any student‐athlete who competes as a member of a squad in any college all‐star basketball contest shall be denied further intercollegiate eligibility in the sport of basketball.

E. Exception and Waivers for all Sports (including Basketball) – Bylaw 14.7.3 The following exceptions to the outside competition regulations are permitted and do not require a waiver from the NCAA: ♦ High School Alumni Game (one game per year during institution's vacation period) ♦ Olympic Games (includes final tryouts that directly qualify competitors for the Olympic Games) ♦ Official Pan American Games tryouts and competition ♦ US National Teams ♦ Official World Championships, World University Games and World Cup Tryouts and

Competition ♦ Official State and National Multi‐sport events ***A coach who has a student‐athlete who wishes to participate in any of the events listed above must see the Compliance Office as early as possible prior to competition.


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F. Limits – Bylaw 17.29.2 No more than the following number of SIUE student‐athletes may participate on the same outside team: Baseball 4 Basketball 2 Cross Country 2 Golf 2 Soccer 5

Softball 4 Tennis 2 Track 7 Volleyball 2 Wrestling 5


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Section XII – Camps and Clinics Information in this section can also be found in the SIUE Sports Camps and Clinics Manual.

A. Definitions A sports camp or clinic is one that: (a) Places special emphasis on a particular sport or sports and provides specialized instruction or practice and may include competition (b) Involves activities designed to improve overall skills and general knowledge in the sport; or (c) Offers a diversified experience without emphasis on instruction, practice or competition in any particular sport. An institutional camp or clinic is any camp or clinic that is owned or operated by a SIUE or an employee of SIUE’s athletics department, either on or off campus, and in which prospective student‐athletes participate. A prospective studentathlete (PSA) is a student who has started classes for the ninth grade. In addition, a student who has not started classes for the ninth grade becomes a PSA if SIUE provides such an individual (or his/her family or friends) any financial assistance or other benefits that the institution does not provide to prospective students in general. In men’s basketball, a PSA is any student who has started classes for the seventh grade.

B. In General Dates of Camps Institutional sports camps and clinics may be conducted at anytime during the year, except during a dead period. In basketball, camps/clinics may only be conducted during the months of June, July, and August or any calendar week that includes days of those months. The interaction during camps/clinics between PSAs and camp‐employed coaches is not subject to recruiting calendar restrictions (with the exception of dead periods). An institutional staff member employed at any camp/clinic is prohibited from recruiting any PSA during the time period that the camp or clinic is conducted (from the time the PSA reports to camp until the conclusion of all camp activities). This prohibition extends to verbal or written offers of financial aid. In men’s basketball, it is permissible for SIUE coaches to engage in recruiting conversations with PSAs during SIUE camps/clinics. Coaches attending the camp/clinic as an observer must comply with all applicable recruiting restrictions. Attendance Camps and clinics must be open to any and all participants, limited only by number, age, grade level and/or gender. Restrictions on attendance based upon skill or ability is prohibited. Current SIUE student‐athletes may not participate as campers in any SIUE camp or clinic. Awards Camp participants may receive awards as long as the cost of such award is included in the admissions fees charged to all participants. Awards must be determined prior to camp approval. Educational Sessions – Basketball An educational session must be conducted at every SIUE basketball camp or clinic. This session must be conducted either in‐person or in a video format. Information detailing NCAA initial‐eligibility standards and regulations related to gambling, agents and drug use must be covered. Reduced Admission Costs


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Free or reduced admission privileges to PSAs are prohibited. Any group or individual discounts must be advertised and available to anyone. Discounts must be approved by the compliance office. It is not permissible for a representative of SIUE’s athletics interests (booster) to pay for all or a portion of a PSA’s expenses to attend a camp. Tryouts It is not permissible to conduct any type of tryout session at which one or more prospects reveal, demonstrate or display their athletic abilities related to agility, flexibility, speed or strength. Retention of Camp/Clinic Records Camp/clinic records must be kept on file for at least 5 years. Advertising & Camp Brochures Camp brochures are not restricted by content or design, but are restricted to a single two‐sided sheet, not to exceed 17 x 22 inches when opened in full. Camp brochures may be provided to a PSA at any time. Pictures of current student‐athletes may only be used in association with the camp counselor section of the brochure. There are no limits on the use of former student‐athletes’ pictures assuming they had previously been camp employees. Advertisements promoting SIUE camps/clinics are permissible in non‐recruiting publications, such as game programs or local newspapers. Advertisements may be placed in a recruiting publication (other than a high‐school or two‐year college game program) that includes a camp directory as long as the size (not to exceed one‐half page) and format of all advertisements are identical, and the camp directory must include multiple listings of camps on each page (a minimum of two camp advertisements per page). Any materials (printed or web‐based) used to promote a camp /clinic, including advertisements, brochures, and registration forms must be approved by the compliance office prior to use.

C. Employment Compensation Camp employees must be paid based on guidelines established prior to the approval of a camp/clinic. These guidelines must be in writing and approved by the compliance office. Compensation must be based on experience and teaching ability, not based on the employee’s skill level or value the employee brings to the camp. Employees Prospective student‐athletes may not be employed at any SIUE camp or clinic. Current student‐athletes may be employed as camp counselors at SIUE camps or clinics provided the following:

• The student‐athlete performs duties that are of a general supervisory nature in addition to any coaching or officiating duties.

• Compensation is commensurate with the going rate for counselors of like teaching ability and experience.

Student‐athletes may not be compensated for an appearance at a camp or clinic in which the student‐athlete only lectures or demonstrates. A current student‐athlete may not conduct his or her own camp or clinic. SIUE may employ a high school, preparatory school or two‐year‐college coach at its camp or clinic, provided:


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• The coach receives compensation that is commensurate with the going rate for camp counselors of like teaching ability and camp experience; and

• The coach is not paid on the basis of the value the coach may have for the employer because of the coach's reputation or contact with prospective student‐athletes.

A member institution's athletics staff member may be involved in sports camps or clinics unless otherwise prohibited by NCAA rules. NonSIUE Camps No athletics department staff member may be employed (either on a salaried or a volunteer basis) in any capacity by a camp or clinic established, sponsored or conducted by an individual or organization that provides recruiting or scouting services concerning prospective student‐athletes. This provision does not prohibit an athletics department staff member from participating in an officiating camp where participants officiate for, but are not otherwise involved in, a scouting services camp.

In basketball, SIUE coaching or noncoaching staff members with responsibilities specific to basketball may be employed only at SIUE’s camps or clinics. It is not permissible for a basketball coach or a noncoaching staff member with responsibilities specific to basketball to be employed at other institutional camps or clinics or at noninstitutional privately owned camps or clinics.

In sports other than basketball, an institution's athletics department personnel may serve in any capacity (e.g., counselor, guest lecturer, consultant) in a noninstitutional, privately owned camp or clinic, provided the camp or clinic is operated in accordance with restrictions applicable to institutional camps (e.g., open to any and all entrants, no free or reduced admission to or employment of athletics award winners).

A noncoaching athletics staff member with department‐wide responsibilities may present an educational session at a noninstitutional, privately owned camp/clinic that is not operated under the restrictions applicable to institutional camps/clinics, provided the staff member does not make a recruiting presentation.

An institution's athletics department personnel may serve in any capacity at a noninstitutional camp or clinic conducted under the following conditions:

• The camp or clinic is designed to develop fundamental skills in a sport (rather than refine the abilities of skilled participants in the sport);

• The camp or clinic is open to the general public (except for restrictions in age or number of participants);

• The camp or clinic is conducted primarily for educational purposes and does not include material benefits for the participants (e.g., awards, prizes, merchandise, gifts);

• Participants do not receive a recruiting presentation; and • All participants reside in the state in which the camp/clinic is located or within 100 miles of

the camp/clinic.

D. Procedures for Approval of Camp/Clinic The head coach must complete the Sports Camp/Clinic Approval Form and turn into the Compliance Office prior to mailing out brochures or participating in any camp or clinic (institutional or noninstitutional). The Compliance Office will review the documentation and provide an approval or denial. Additional policies and procedures will be implemented in 2010‐2011. Coaches and staff will be notified of the policy and procedure updates.


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Section XIII – Sports Medicine

A. Mission Statement The primary focus of the Department of Intercollegiate Athletics Sports Medicine Unit is to care for the student‐athlete in all situations where an injury occurs. Our goal is to provide the best possible care to allow the prompt return to the student‐athlete’s sport safely and expeditiously. A certified head athletic trainer, along with graduate assistant athletic trainers, coordinates and staffs the operations of the sports medicine facilities on campus which include preventive care, emergency care, medical referrals, and rehabilitative care. We also have a network of team physicians and providers with whom we work to ensure all injuries are addressed effectively and quickly.

B. Strength & Conditioning Objectives The objectives of the strength and conditioning staff include:

• Designing and implementing training programs to improve sport performance, speed, agility, strength, power and fitness levels of student‐athletes,

• Establishing a professional strength and conditioning culture and expose athletes to the type of training required to perform at the highest levels of NCAA division I sport,

• Decreasing injury rates through individualized programs, balanced strength development and preventative rehabilitation, and

• Providing educational support to athletes and coaches covering all areas of peak performance (nutrition, psychology, health & wellness, life balance, current research, etc.).

Student Athlete Responsibilities It is the responsibility of all student athletes to follow the instructions of the strength and conditioning staff and adhere to all facility rules. Strength and Conditioning Facility Location The main strength and conditioning weight room is located in the Vadalabene Center, Room 1304A. Times are specified with sport coaches prior to each season. Strength and Conditioning Facility Equipment/Supplies No unsupervised workouts permitted. A strength and conditioning staff member must be present. Only current SIUE student athletes may use the facilities for insurance purposes. Everyone shares responsibility in the upkeep of the strength and conditioning equipment. Excessive damage to the equipment due to inappropriate conduct or negligence could result in a charge to the student‐athlete’s account through the Bursars office. Do not remove any training equipment or towels from the training facilities without FIRST getting the permission of the athletic training staff. Student‐athletes found to be doing such actions will be reported to the Director of Intercollegiate Athletics for appropriate action. Strength and Conditioning Facility Attire Appropriate attire is mandatory. Attire should allow freedom of movement typically associate with exercise. Shirts and closed toed shoes must be worn. The practice of wearing only a sports bra is not permitted. Shoes with cleats and spikes are not acceptable. Other schools’ logos are prohibited. Strength and Conditioning Facility Behavior All student athletes are expected to follow the weight room rules which are posted and any additional instructions of the strength and conditioning staff.


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The general weight room rules are:

• Athletic training facilities are co‐educational facility. Proper attire must be worn at all times.

• No unsupervised workouts. • Student athletes should be on time and ready to begin at designated time. • Student athletes should refrain from bringing personal items such as bags, backpacks,

sports equipment into the facility and if they must, please keep it in the designated areas. • Safety collars must be used. • NO Headphones. • Use a spotter as designated by the strength and conditioning staff. • Rack all weights in proper place between sets to avoid clutter and safety hazards. • Avoid throwing weights on the ground. • Wipe off excess sweat and use a towel when necessary during workout. • Always be alert and aware of surroundings. • Student athletes should get permission from the staff before they utilize the stereo

equipment. Appropriate song content and volume levels are determined by the staff. • Keep hands and feet off walls. Wipe down if you leave a mark. • No complaining. • Student athletes shall maintain respect for others including other student athletes and the

strength and conditioning staff. Negative comments about members of the administration, coaching staff, other programs, the Department or the University will not be allowed.

• Foul language and inappropriate music are prohibited. • Communicate with the strength and conditioning staff about injuries and training issues. • Follow additional instructions of strength and conditioning staff. • The athletic training staff reserves the right to ask any student athlete that does not comply

with these rules to leave until they can comply. After a training session, the following should be checked:

• No weights left on bars, floor, platforms or benches • All weights racked in proper places • All miscellaneous equipment is put away in designated areas (benches, balls, boxes, bands,

etc…) • Wipe down all benches and mats with cleaner • Benches are docked properly in racks • Safety catches and hooks are attached to racks, not left on floor • Safety collars are returned to appropriate places • Discard or take with you all drink bottles • Be sure to take all personal belongings with you • Additional duties as assigned by strength and conditioning staff

C. PreParticipation Physical Exam Policy

All student‐athletes are required to complete a pre‐participation physical exam (PPE) by a physician before their first season of competition. The evaluation will include a Student‐Athlete Health History Questionnaire and a physical exam. The Sports Medicine Unit and SIUE Health Services must conduct physical exams for student‐athletes before their first practice if the student has not completed the required physical. The cost of the PPE will be determined by SIUE Health Services and must be paid for at the time of service. If a student‐athlete does not pass the PPE based on the evidence presented, he or she will not be allowed to participate in athletics until further tests are performed (at the student‐athlete’s expense) to clear them for competition. If additional testing still does not warrant passing due to a life‐threatening condition, then the


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student‐athlete will not be allowed to participate in athletics at SIUE. If additional testing reveals a preexisting injury or structural abnormality that is not considered life‐threatening, which could however result in aggravation of the condition if the student‐athlete participates in athletics, then the student‐athlete may be allowed to participate provided he or she and his/ her parents or legal guardian signs a preexisting condition waiver. The waiver would state that the parents and the student‐athlete hold the University, its team physicians, and Health Services harmless from any liability and costs associated with aggravation of this injury or condition. The final decision on the physical qualifications or rejection of a student‐athlete rests with the team physicians. Returning student‐athletes do not need to have a PPE unless notified in writing by the Sports Medicine staff based on information noted in the previous year’s health history or because of a season‐ending injury. Personal Physician Statement If a student‐athlete wishes to visit his or her personal physician, the PPE must be documented on the SIUE forms. If, after review of the submitted documentation, the sports medicine staff and team physicians determine that a condition may exist that poses a risk for the student‐athlete and the University, the student‐athlete must be willing to submit to any additional assessments required (at the student‐athlete’s expense). Required Forms Prior to participation in any intercollegiate athletic activity, all new student‐athletes are required to have completed and on file the following:

Student‐Athlete Health History Questionnaire Pre‐Participation Physical Exam Form Parent Insurance Information Form

All returning student‐athletes must have the following on file prior to participation in any intercollegiate athletic activity:

Returning Student‐Athlete Medical Update Parent Insurance Information Form

D. Reporting of an Injury/Illness

It is the responsibility of the student‐athlete to understand the importance of reporting all signs and symptoms of potential injuries and illnesses immediately to the SIUE sports medicine staff. Student‐athletes must also report any potential symptoms of a concussion immediately. Failure to report these symptoms could potentially result in additional injury and extreme complications. Student‐athletes who are injured or become ill during practice or a competition must inform the sports medicine staff immediately. However, if a student‐athlete awakes with an injury or illness, he or she must report that injury or illness to the sports medicine staff before 11:00 a.m. on the following day.

E. Medical Referrals/Second Opinions The SIUE Department of Intercollegiate Athletics has worked to foster positive relationships with many medical providers in the area who have consistently provided high‐quality service to SIUE student‐athletes. Members of the SIUE sports medicine staff will refer student‐athletes to these providers, unless extenuating circumstances necessitate a different provider. Student‐athletes with HMO policies are strongly encouraged to have a local primary care physician so that referrals can be made to ensure timely care is given. All student‐athletes must be seen and evaluated by a full‐time staff member of the SIUE sports medicine staff before a referral to a physician will be made. If a student‐athlete and/or his or her parents(s)/guardian(s) desire another physician’s opinion, a SIUE sports medicine staff member will make a written referral for the second opinion. A member


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of the SIUE sports medicine staff must authorize and properly refer all student‐athletes to see a physician or medical consultant for diagnostic tests. If a student‐athlete decides to see a physician/medical consultant and/or undergo a diagnostic test without prior authorization or referral from a member of the SIUE sports medicine staff, the student‐athlete and/or the student‐athlete’s parent(s)/guardian(s) will be financially responsible for any and all medical expenses incurred. Referral Policy/Procedures An Injury Referral Form must be filled out in its entirety and signed by the student‐athlete and a member of the SIUE full‐time athletic training staff whenever a student‐athlete is sent to a physician’s office, to the SIUE Health Center, or referred for a diagnostic test, physical therapy, surgery, prescription, etc. SIUE Department of Intercollegiate Athletics Injury Referral (Authorized Expense)

• Used when the student‐athlete is being referred for an injury that is the direct result of participation in the intercollegiate athletics program during the dates of primary competitive season and designated off‐seasons as approved by the Director of Athletics according to NCAA regulations.

• The referral form to be sent with the student‐athlete with the student‐athlete’s insurance information and physician’s prescription (if applicable) attached.

• The student‐athlete will return with form indicating the physician’s diagnosis and treatment orders.

SIUE Department of Intercollegiate Athletics Illness Referral (NonAuthorized Expense)

• Used when the student‐athlete is being referred for an injury and/or illness that will not be paid by the SIUE Department of Intercollegiate Athletics includes illnesses, preexisting conditions, or resulting injuries from non‐supervised athletic activity.

• The Illness Referral form must be used and marked at the top that this is a “Non‐SIUE Department of Intercollegiate Athletics Authorized Expense”

• The referral form to be sent with the student‐athlete with the student‐athlete’s insurance information and physician’s prescription (if applicable) attached.

• The student‐athlete will return with form indicating the physician’s diagnosis and treatment orders.

The physician’s rehabilitation orders, in most cases, can be carried out by the certified athletic trainer at SIUE. Following an injury, it is the responsibility of the team or personal physician to clear the student‐athlete before the athlete will be allowed to return to official practice or competition.

F. Rehabilitation Policy/Procedure In most cases, the student‐athlete’s rehabilitation orders can be carried out by the certified athletic trainers at SIUE. However, there are times when it may be necessary for a student‐athlete to utilize an outside or out‐of‐town rehabilitation facility. In such situations, permission must be granted in advance from the Head Athletic Trainer. If a studentathlete decides to utilize rehabilitation services without the prior written authorization from the Head Athletic Trainer, the studentathlete and/or the studentathlete’s parent(s)/guardian(s) will be financially responsible for any and all medical bills incurred.

G. Missed Doctor’s Appointment Policy Student‐athletes who are late and/or fail to show up for a scheduled appointment with the team physician, medical consultants, and/or diagnostic tests/procedures will be financially responsible


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for any and all charges resulting from the missed appointment. In addition, the student‐athlete may be responsible for rescheduling the appointment and providing his or her own transportation.

H. Privacy Policy SIUE follows the guidelines established by the 1974 Family Educational Rights and Privacy Act (FERPA) and the 1996 Health Insurance Portability and Accountability Act (HIPAA). Medical information cannot be released to anyone until the student‐athlete has signed a written release. The student‐athlete has the right to limit the amount of information and to whom the information is released. The athletic training staff will not release information to the media as to condition or availability/extent of any injury.

I. Injury Policy/Procedure The protocol for a serious injury to a student‐athlete occurring on campus is as follows: The SIUE athletic trainer on duty will assess any injuries that occur at the contest or practice. The care of the student‐athlete is our first priority. If the injury is assessed to be serious enough to warrant immediate treatment at an emergency room, the injured athlete will be transported by ambulance. In situations where transportation by ambulance is not warranted, a member of the athletic training staff (provided no parents are present) will accompany the athlete to the hospital and assist with dispensation of information to the medical staff. After care has been secured for the student‐athlete, the athletic trainer or the head coach will obtain consent from the student‐athlete to inform the parents as to the nature and extent of the injury and location of the athlete. The staff member will remain with the student‐athlete until his or her condition warrants release or other arrangements have been made. The protocol for a serious injury to a student‐athlete occurring off campus is as follows: an SIUE athletic trainer traveling with the team will assess the severity of the injury. If the team is traveling without an athletic trainer, the host athletic trainer will make the assessment and make a recommendation to the coaching staff. In the case of a severe injury needing medical care at a hospital, the student‐athlete will be transported to the hospital by ambulance. In situations where transportation by ambulance is not warranted, a member of the athletic training staff or coaching staff (provided no parents are present) will accompany the athlete to the hospital with insurance information to provide a communication link. After care has been secured for the student‐athlete, the athletic department staff member will obtain consent from the student‐athlete to inform the parents as to the nature and extent of an injury and location of the athlete. The staff member will remain with the student‐athlete until his or her condition warrants release or other arrangements are made. Upon the student‐athlete’s return to campus, the head athletic trainer should be notified and will make arrangements to follow up with the student‐athlete and make any necessary referrals. Should the student‐athlete’s condition warrant remaining in the hospital, a member of the athletic department’s full‐time staff will make the necessary arrangements to allow for the return of the student‐athlete and the staff member remaining behind with the injured student‐athlete.

J. Insurance Coverage Each student‐athlete is covered by a secondary health insurance policy provided by the Department of Intercollegiate Athletics. This policy is limited to secondary coverage for athletic injuries that occur during an officially‐scheduled practice, game or during team travel to and from a scheduled event. Injuries occurring to a student‐athlete while participating in unofficial activities (class, open recreation, intramurals) are not covered by our athletic insurance policy. If your primary coverage is through an HMO or PPO, you must follow the procedures required by your plan. This is extremely important if your primary plan requires preauthorization for treatment outside of the service area. Student‐athletes are encouraged to educate themselves on the rules that must be followed


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according to their primary policy when they need medical attention. The Department of Intercollegiate Athletics strongly encourages student‐athletes who are not covered by a parental policy or their own policy to consider purchasing student health insurance. Each student‐athlete is required to complete an insurance information form and submit a copy of their primary insurance card to the athletic training staff before he or she is allowed to begin training. Student‐athletes who fail to follow this requirement will be held from practice until this requirement is fulfilled. Any insurance that covers the student‐athlete’s insurance should cover athletic‐related injuries and/or illnesses and shall be considered the primary insurance coverage for all athletic‐related injuries. The student‐athlete and the parents must complete the Parent Insurance Information Form and supply a photocopy (front and back) of the health insurance card on a yearly basis. It is the student‐athlete’s and his or her parent(s)/guardian(s) responsibility to understand the conditions that apply to their policy and comply with any requests for information from the primary insurance company. Any delinquent bills resulting in bad credit due to noncompliance with insurance company requests may be the responsibility of the student‐athlete and/or his or her parent(s)/guardian(s). In the event that a student‐athlete and/or his or her parent(s)/guardian(s) receive payment/reimbursement directly from their insurance company for athletic‐related injury or illness claims, the full account balance becomes the responsibility of the student‐athlete and/or his or her parent(s)/guardian(s) until payment is turned over to the provider.

******* IMPORTANT NOTE ******* If your primary family coverage is through an HMO (health maintenance organization) or a PPO (preferred provider organization), you must follow the procedures required by the plan in order for the SIUE insurance to satisfactorily complete its portion of the claim. This is especially important if the plan requires preauthorization to have your athlete treated out of the service area. We suggest that you and your student‐athlete become very familiar with the type of plan under which he or she is covered and rules need to be followed when seeking medical attention. The athlete will need all necessary phone numbers and policy numbers should medical attention be required while away from home. Any changes to a health insurance policy or status of a student‐athlete must be reported to the SIUE athletic training staff as soon as they occur. If proper notification is not received, the SIUE Department of Intercollegiate Athletics is not responsible for any delays in payment, collection notices, or negative reflection on credit reports that may occur. Exclusions and Limitations The secondary medical insurance policy will not apply to situations indicated below. This list is not all inclusive. 1. Injuries/illnesses which are not a direct result of intercollegiate athletics participation during

the dates of the primary competitive season and designated off seasons as approved by the Director of Athletics according to NCAA regulations.

2. Experimental procedures. 3. Cosmetic surgery or procedures unless directly related to an athletics‐related injury. 4. Injuries/illnesses which are a result of intramural, club sport, or recreational activities (non‐

intercollegiate activities) as well as training/conditioning activities that occur outside of the primary competitive season and designated off‐season periods.

5. Injuries/illnesses which are recurrences of old injuries/illnesses sustained before participation in the intercollegiate sports program.

6. Expenses for athletic injuries incurred after completion of the student‐athlete’s intercollegiate athletic eligibility.


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7. Medical expenses beyond the limitations and exclusions of, or not covered by, the SIUE Department of Intercollegiate Athletics insurance policy.

The importance of having some form of personal health insurance coverage cannot be overemphasized. Medical bills resulting from the aforementioned activities will be submitted to the student‐athlete’s primary medical insurance. Any unpaid balances are the responsibility of the studentathlete and/or the studentathlete’s parent(s)/guardian(s). Insurance Requirements for International StudentAthletes In order to enroll in classes at any United States college or university, international students must prove they have insurance that complies with standards set by the federal government. Insurance requirements will vary depending under what status the student qualifies. International Student Services (ISS) can assist the student‐athlete with all insurance inquiries.

K. Drug and Alcohol Statement The NCAA does not tolerate student‐athletes using, possessing or selling non‐therapeutic drugs. As a member institution of the NCAA, we strongly support and enforce this policy. Because of this, it is important that you provide the Head Athletic Trainer with a list of medications you are currently prescribed. The NCAA will randomly test for drugs on teams competing in post‐season championships. In addition, the SIUE Department of Intercollegiate Athletics will also conduct random testing for drugs. Participation in the drug‐testing program is a condition of eligibility. Student‐athletes must sign a consent form allowing for testing and limited release of test results. Student‐athletes must also adhere to the SIUE policy on non‐therapeutic drugs and alcohol as defined in the SIUE Student Conduct Code. Any criminal conviction or University sanction related to the involvement with non‐therapeutic drugs or alcoholic beverages could result in suspension of athletic aid and/or suspension from the team and/or disciplinary action from higher authorities. The Department of Intercollegiate Athletics has the specific policies and procedures for alcohol/drug use. A copy of the drug testing policy and the NCAA banned drug list is available on the Sports Medicine home page at www.siuecougars.com/sports‐med/siue‐sports‐med.html.

2010-11 SIUE Compliance Manual

Documents

Transcript of 2010-11 SIUE Compliance Manual