New Zealand Procurement Excellence Awards 2018

Nomination Pack

Introduction

The New Zealand Procurement Excellence Awards represent a key reference point for the future of New Zealand’s position as a leader in Procurement practice.

Now entering its third year, the New Zealand Procurement Excellence Awards are the country’s foremost recognition of industry-leading procurement practice, principally sponsored by the New Zealand Procurement Excellence Forum, a group of senior leaders from across the public and private sectors in New Zealand, passionate about developing and growing the procurement profession.

The information you provide in this application is the key component of the judging process. If you have any queries contact your New Zealand Procurement Excellence Awards advisor, Cate Bell-Mork on +64 21 179 5689.

EligibilityTo be eligible the applicant must be:

• An active Procurement professional or team • Engaging in significant Procurement activity within New Zealand

Note: Applicants from the previous New Zealand Procurement Excellence Awards may reapply for the current year’s Awards

Instructions

This form has been created in Microsoft Word and the format is protected. All applications are required to be submitted in this format utilising this form as a base document.

The word limits noted throughout the form have been set in consideration of the time required of both applicants in terms of completing the form, and judges who have a large amount of information to review and therefore may disregard additional content.

Please note that upon submitting a nomination for an individual/team other than yourself, the New Zealand Procurement Excellence Forum will contact the nominee(s) separately to obtain information from them, relative to their application, as required.

The 2018 award categories

Just as there are many different skills and characteristics that contribute to Procurement, there are five competitive New Zealand Procurement Excellence Award categories that have been established to recognise New Zealand’s finest:

Young Procurement Professional of the Year Procurement Professional of the Year Procurement Team of the Year Successful Procurement Change Sustainability Project of the Year

The finalists in these categories will vie for the title of ‘Supreme Winner’ at the New Zealand Procurement Excellence Awards. Chosen by the judges, it demonstrates the highest achievement of the year in the Procurement field.

Judging criteria

Across all award categories, the independent judging panel will consider each New Zealand Procurement Excellence applicant against the following criteria and will be looking for information that supports and demonstrates examples and evidence of each.

Note that each individual award category has a specific subset of judging criteria, detailed in their respective application sections.

Entrepreneurial spirit• Setting high standards and demonstrating

a desire to be successful• Taking risks and overcoming

significant obstacles• Demonstrating perseverance and

learning from experience• Recognition from senior stakeholders

Personal integrity / influence• Personal values and approach to

relationships with staff, clients, suppliers and colleagues

• Experience as a role model, mentor and/or advisor to others

• Personal involvement in the wider community

Innovation• Pioneering new approaches or

technologies• Ability to adapt and develop ahead of the

market• Nurturing a culture of innovation

Strategic direction• Developing a vision and setting goals for

future growth and expansion• Building an effective team (e.g., staff,

managers, advisors) and strategic alliances

• Measuring and benchmarking progress against goals

Key dates to mark in your calendar

When applying to the New Zealand Procurement Excellence Awards programme it is important that you are available to attend particular activities. Please note the below key milestones in the 2018 programme:

6 November 2017 – New Zealand Procurement Excellence Awards 2018 Launch will be held in Auckland.

7 November 2017 – New Zealand Procurement Excellence Awards 2018 Launch will be held in Auckland.

8 November 2017 – New Zealand Procurement Excellence Awards 2018 Launch will be held in Christchurch

15 November 2017– Nomination period opens

1 March 2018 – The application period closes.

1 April 2018 - Judging process is conducted. Nominees may be asked to engage in multi-media evidence of their success to be displayed at the Awards evening.

3 May 2018 - The 2018 New Zealand Procurement Excellence Awards will be held at EY Auckland. All finalists will be recognised, category winners announced and the Supreme Award winner revealed.

Submission DeadlineThe closing date for entries is 1 March 2018. Completed applications must be submitted electronically.

You must include a copy of your signed declaration for your entry to be valid.

Email: New Zealand Procurement Excellence Forum <nz.procurement.awards@nz.ey.com>

Part one – general information

Personal information for nominee(s)

First name

Surname

Job title

Business information

Name of business

How would you like your business to be listed / acknowledged in New Zealand Procurement Excellence Awards materials? *

* Suffixes such as ‘Ltd’ will not be included in New Zealand Procurement Excellence Awards materials unless specifically requested

Business Address

City

Postcode

Telephone Office Mobile

Email

Business Website

If nominating an individual/team other than yourself, is/are the nominee(s) aware of this application? Yes No

Manager/Nominator details Please provide the name, telephone number and e-mail address for the manager of the nominee(s), who we may contact regarding questions related to this application.

Name

Telephone Email

Please provide the name, telephone number and e-mail address for the nominator if they differ from the above.

Name

Telephone Email

Award categoriesPlease indicate the category(s) in which you would like to nominate a team/individual:

Young Procurement Professional of the YearThis award celebrates the up-and-coming stars of procurement. We do have an age limit on this award and we are looking for nominations who are 30 years or under as of 31/12/2017. These young professionals will have made excellent contributions to their teams and proactively manage their personal and professional development. They have enquiring minds and are seeking out and actively using leading and innovative practices. Above all, they are passionate about procurement and the impact that their contribution has to their business.

Successful Procurement ChangeThis award celebrates those who have recognised the need to adapt to a rapidly changing business environment and have carefully planned and executed their change successfully with minimal disruption and full stakeholder engagement. Significant benefits and value will have been realised from the change.

Procurement Professional of the YearThis award recognises individuals who have strived to be at the forefront of procurement within the New Zealand marketplace. They show both thought and team leadership, so whilst they may not be the ultimate manager or Head of Procurement, they are viewed as a leader for procurement both in their organisation and outside. They weather the challenges both big and small with resilience and humility and continue to drive impactful and sustainable change, pioneering ongoing growth and innovation. This is a special person who shows the all-round aspects of a procurement professional.

Procurement Team of the YearThis award recognises procurement teams which continually drive value from new sources in new and creative ways whilst adeptly supporting multiple simultaneous initiatives. This is recognition of the whole team’s efforts demonstrated through proficiency to deliver exceptional benefits in challenging business environments, leading stakeholder engagement, which would have led to and distinguished recognition by key business stakeholders.

Sustainability Project of the YearThis award celebrates those who have demonstrated strategic success in any of the areas of sustainability. This could be a Corporate Social Responsibility, economic or environmental initiative which has delivered value to their organisation. This may not necessarily be monetary; we are looking for those procurement individuals and teams who have owned and driven a successful sustainability initiative to ensure their companies operational life improves or they minimises potential harmful impacts to individuals, their companies, their communities and potentially the wider world.

On receipt of all applications, the judges may deem you better suited to participate in another category. In this instance your application will be evaluated under the new category.

Part two – Short Answers from Nominator

General: About the businessPlease provide a brief description of the current company or organisation of nominee(s) (maximum 50 words).

Part three – About the Nominee(s)Take this opportunity to “tell the story” behind the nominee(s). Please respond to the Award category in which you wish to nominate the individual or team.

Young Procurement Professional of the Year

Please detail the nominee’s passion for Procurement in the business environment, and his/her determination to be successful:

Please describe how the nominee contributes to team and management, demonstrates specialist skills and uses leading best practice and supports and fosters development in others:

Please describe how the nominee demonstrates critical and innovative thinking in Procurement, and differentiate themselves from their peers:

Please detail, in no more than 500 words, any other information you feel relevant to the individual’s nomination:

Successful Procurement ChangePlease detail the nominee’s ability to recognise the need to adapt and their ability to plan and execute successful change to enable significant benefit and value to be achieved through Procurement for their business:

Please describe the issues that drove the change and how the nominee effectively planned the execution of the change though a business case or charter:

Please describe how the nominee fully engaged with all stakeholders’ involved, ensured strategic alignment of the Procurement change to company objectives and executed the change with minimal disruption to these stakeholders:

Please describe how the change has delivered exceptional benefits or value to the business:

Please detail, in no more than 500 words, any other information you feel relevant to the individual’s nomination:

Procurement Professional of the YearPlease detail the nominee’s passion for Procurement in the business environment, and his/her determination to be successful:

Please describe how the nominee demonstrates outstanding execution and visionary leadership:

How is the nominee embedded in the organisation they work in?

Please describe how the nominee led pioneering transformational change in Procurement and evidence to support sustainable implementation of Procurement activity:

Please detail, in no more than 500 words, any other information you feel relevant to the individual’s nomination:

Procurement Team of the YearPlease detail evidence of the nominees’ teamwork, leadership and support:

Please describe how the team delivered exceptional business benefits and operated with an emphasis on team collaboration:

How are the nominees recognised by business stakeholders for adding value and holding a distinguished inter-business engagement profile?

Please describe how the nominees demonstrated excellence in quality and innovation in Procurement:

Please detail, in no more than 500 words, any other information you feel relevant to the team’s nomination:

Sustainability Project of the Year Please detail the meaningful change in sustainability outcome(s) achieved through the nominee’s Procurement activities:

Please describe how the nominee has demonstrated long-term and whole-of-life thinking in their Procurement actions:

Please describe the nominee’s active consideration and outcomes regarding impacts across sustainability:

Please describe the strategic alignment of the Sustainability Procurement Project to company objectives:

Please detail, in no more than 500 words, any other information you feel relevant to the individual’s nomination:

Part four – Nominee to complete

How would you like your name to be listed / acknowledged in New Zealand Procurement Excellence Awards materials?

Date of birth*

* Only required if applying for the Young Procurement Professional category. We will approach the nominee directly for verification by way a copy of birth certificate, driver’s license or passport.

Title

Part five – administration

Photograph - IMPORTANTPlease attach a minimum of one professional head shot photograph of nominee(s). Specifics: A digital file minimum 300 dpi in .jpg format, colour, head and shoulders only. Photo will be used for reference and production purposes related to the nominee’s progression within the award program including all marketing communications both on-line, in print and at the awards ceremony (if applicable) it is therefore essential that the photograph be of a quality that will best represent the nominee(s).

Use of photoIf I am selected as a finalist or award winner, I hereby authorize the use, in connection with the New Zealand Procurement Excellence Awards, of my name, my company’ name, non-financial information, photographs, video recordings, and audio recordings of me from whatever source. I agree that no compensation shall be due to me or my company for such usage.

ReleaseIn consideration of my participation in the New Zealand Procurement Excellence Awards, on behalf of myself and my heirs, executors and administrators, I hereby release and forever discharge EY and its affiliates, and the partners, employees, agents, representatives, successors, and assigns of each of the foregoing entities and the independent panel of judges of and from any and all liabilities, claims, actions, damages, costs or expenses of any nature arising out of or in any way connected with my participation in the New Zealand Procurement Excellence Awards or the determinations of the independent panel of judges.

Limitation of liabilityIn no event will EY or its subcontractors or the independent panel of judges be liable to me, the company or any affiliates (or any respective successors or permitted assigns) for any consequential, incidental, indirect, punitive or special damages (including loss of profits, data, business or good will) in connection with the New Zealand Procurement Excellence Awards, whether or not liability is based on breach of contract, tort, strict liability, breach of warranty, failure of essential purpose or otherwise, and even if EY or the independent panel of judges is advised of the likelihood of such damages.

Part six – declaration and authority to use information

Note: This section is to be completed by the nominee(s); in the instance that the individual completing this form is not the individual being nominated, the New Zealand Procurement Excellence Forum will contact the nominee(s) following initial nomination to complete this section of the application.

I acknowledge that:• The information contained in this form constitutes my initial application. If I am selected as an

applicant I will be required to provide additional information and to appear before one or more judging panels.

• The judges may take any factors that they consider relevant into account in reaching a decision. The judges’ decision will be final.

• EY may (at its sole discretion) withdraw an applicant from consideration at any stage of the selection process.

Please acknowledge that you understand and agree to the above. Yes No

Personal information

The Privacy Act 1993 applies to any personal information that we collect from you.• Your personal information is collected by EY. Our contact details are set out below.• The use and disclosure of your personal information by EY will be in accordance with the “use of

information provided” as set out below.• If you do not provide your personal information to us, you will not be eligible to enter the award.

Use of information provided• The information I provide will be used by EY, the sponsors of the award and the independent judging

panel for purposes connected with the administration of New Zealand Procurement Excellence Awards (including promotion and judging the award).

• Financial information will be confidential to EY and judges.• I consent to the use of this information for research, educational or any other purpose provided that

such use does not divulge my identity, or the identity of my business to any person other than EY, the sponsors and judges.

• I hereby authorise the use and public release in connection with the New Zealand Procurement Excellence Awards of my name, my business name, non-financial information, photographs and video recordings of me from whatever source.

Please confirm that you understand and agree with the above use of information (including personal) in respect to the promotion and administration of the New Zealand Procurement Excellence Awards programme including events and publications. Yes No

Please confirm that you grant EY consent to email you with regards to New Zealand Procurement Excellence Awards activities including events, publications and alumni programme.

Yes No

I declare that:• The information I have provided in this form is true and correct.• All other information that I subsequently provide in connection with the award will be true and correct.• I agree to use the name “EY” when referring to the award and to otherwise co-operate with EY in

promoting this award.• I have read and consent to the content of this declaration and authority.Applicant’s name Date

Signature

Key contacts

If you have any queries please contact Cate Bell-Mork on +64 21 179 5689.

About New Zealand Procurement Excellence Forum

The Procurement Excellence Forum (“the Forum”) was founded in Auckland in November 2014. The Wellington branch of the Forum was established in September 2016.

The purpose and intention behind the Forum is to bring together like-minded and committed procurement professionals who view the procurement profession as a developing specialisation, and are willing to share their knowledge with each other for the purpose of further enhancing, developing and celebrating the procurement profession in New Zealand.

The Forum delivers a valuable opportunity for professional development and networking.

The members of the Forum meet on a monthly basis to discuss, collaborate on and offer direction to a series of Procurement initiatives that the Forum undertakes. Current initiatives include knowledge sharing, capability building, connecting with talent and celebrating success for the procurement profession in New Zealand. There are over 60 companies currently represented within the Forum.

The New Zealand Procurement Excellence Awards are an initiative run by the Forum. They represent a key reference point for the future of New Zealand’s position as a leader in Procurement practice.

Now entering its third year, the New Zealand Procurement Excellence Awards are the country’s foremost recognition of industry-leading procurement practice, principally sponsored by the New Zealand Procurement Excellence Forum, a group of senior leaders from across the public and private sectors in New Zealand, passionate about developing and growing the procurement profession.

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This material has been prepared for general informational purposes only and is not intended to be relied upon as accounting, tax, or other professional advice. Please refer to your advisors for specific advice.