INVITATION PLEASE REFER TO BID NO. 2021-055

TO BID QUOTE NOT LATER THAN: 10/06/2021 BY 4:00 PM (EST) BID DATE: 9/9/2021

TO: FROM: VENDOR NAME: PURCHASING DEPARTMENT ADDRESS: COUNTY OF BERRIEN, MICHIGAN ADMINISTRATION CENTER 701 MAIN STREET ST. JOSEPH, MICHIGAN 49085 CONTACT: TELEPHONE #: EMAIL: PLEASE INDICATE “BID NO. 2021-055” ON OUTSIDE OF SEALED ENVELOPE TO INSURE PROPER BID PLACEMENT. DELIVERY REQUIREMENTS: AS PER SPECIFICATIONS The Berrien County Board of Commissioners reserves the right to reject any and all bids or make any deviations deemed in the best interest of Berrien County. Quality: All materials/services furnished must be the best of their respective kinds (unless otherwise specified) and will be subject to our inspection and approval after delivery. If materials are rejected it will be held for disposition at your risk and expense.

QUANTITY DESCRIPTION PER M PRICE TOTAL

REQUEST FOR BID ON THE FOLLOWING: Sawyer Road Rehabilitation Project PLEASE SEE ATTACHED SPECIFICATIONS

PLEASE SEND TWO (2) COPIES OF BID PROPOSAL

QUANTITY DESCRIPTION PER M PRICE TOTAL

PURSUANT TO MICHIGAN PUBLIC ACT 517 OF 2012, AN IRAN-LINKED BUSINESS IS NOT ELIGIBLE TO SUBMIT A BID FOR THIS RFP. FURTHER, EACH BID SUBMISSION MUST INCLUDE WRITTEN CERTIFICATION BY THE BIDDER THAT THE BIDDER IS NOT AN IRAN LINKED BUSINESS (SEE ATTACHED FORM). A BID SUBMISSION WITHOUT THE REQUIRED WRITTEN CERTIFICATION MAY BE REJECTED AS INCOMPLETE AND VIOLATIVE OF LAW. A SUSTAINED DETERMINATION BY THE COUNTY THAT A BIDDER HAS SUBMITTED A FALSE CERTIFICATION OF BEING AN IRAN LINKED BUSINESS MAY RESULT IN THE CANCELLATION OF AN EXISTING CONTRACT, A CANCELLATION OF INTENT TO ENTER INTO A NEW CONTRACT, AND/OR REPORTING OF THE BIDDER TO THE STATE ATTORNEY GENERAL, AND POSSIBLE FINES AND COSTS, AND BAR FROM FURTHER BIDDING ON COUNTY RFP’S FOR AN ADDITIONAL 3 YEARS, AS PROVIDED UNDER P.A. 517 OF 2012. MEMBER OF HPS (HOSPITAL PURCHASING SERVICES), STATE OF MICHIGAN MIDEAL PURCHASING PROGRAM, AND NATIONAL JOINT POWERS ALLIANCE ANY QUESTIONS REGARDING BID SPECIFICATIONS, PLEASE CONTACT Kevin Stack at 269-925-1196 ext 4421 or kstack@bcroad.org ALL OTHER QUESTIONS REGARDING THE BID PROCESS, PLEASE CONTACT THE PURCHASING DEPT. AT 269-983-7111 EXT. 8295

Jake Litaker ___________________________________________________ JAKE LITAKER jlitaker@berriencounty.org FINANCIAL ACCOUNTANT/ANALYST PHONE: 269-983-7111 EXT. 8295 FAX 269-982-8668 BIDDERS NAME: ________________________________________ BIDDERS PHONE NUMBER: ________________________________ BID DATE: ______________________________________________

REQUEST FOR PROPOSALS

FOR

Sawyer Road Rehabilitation Project

Chikaming Township

Purchasing Department County of Berrien, Michigan

Administration Center 701 Main Street

Saint Joseph, MI 49085 1-269-983-7111

www.berriencounty.org

Berrien County Road Department 2860 E. Napier Avenue

Benton Harbor, MI 49022

Phone: 269-925-1196 Fax: 269-925-8098

www.bcroad.org Berrien County Road Department (BCRD) is requesting a proposal to complete survey and design services related to the Sawyer Road Rehabilitation Project. The purpose of this project is to improve the overall surface conditions of the roadway along with providing an asphalt shoulder to accommodate non-motorize traffic from Red Arrow Highway to Flynn Road. All roads are Berrien County roads, as such the County has worked closely with the Township to provide a schematic design. The purpose of the Request for Proposal is to complete the following activities:

• Complete engineering and landscape design elements, to include: o Road improvements o Addition of Non-motorized facilities o Road Diet from 4 lanes to 3 lanes o Stormwater Management o Utility Coordination o Public Engagement o Related Permitting o Construction Document o Construction Bid Support

The selected firm will utilize the schematic design elements to complete detailed construction documents meeting Michigan Department of Transportation Standards and Specifications. The project will be funded with local Michigan Transportation Funds (MTF). This project will be exempt from SHPO, NEPA, and 5323 submittals. This Design Completion is expected to be in January 2022. BCRD is estimating a project cost of $400,000. Project Limits: Sawyer Road which lies within Chikaming Township extending from Red Arrow Highway to Flynn Road. This will include the intersections of Three Oaks Road, Bonnie Lane, Crestview Drive, Arlington Drive, I-94 entrance and exit ramps, Tatro Avenue, South Wolcott, Peck Avenue, and Flynn Road. (See attached map) Scope: The following is the scope of work expected for the survey and design services related to the surface and non-motorized improvements of the Sawyer Road Rehabilitation Project. Project scope includes:

• Due Diligence o Geotechnical investigation: Perform field investigations to support proposed improvements. Soil borings should

occur every 500 feet and should be to a depth of 5 feet. Provide recommendations for: Road section Related facilities

• Survey Services o Consultant to perform full survey of project area including but not limited to:

Existing storm sewer Existing right of way limits Existing Roadway All objects within right of way Property boundaries

Berrien County Road Department 2860 E. Napier Avenue

Benton Harbor, MI 49022

Phone: 269-925-1196 Fax: 269-925-8098

www.bcroad.org Existing utilities

• Roadway Reconstruction Elements

o Redesign of the Sawyer Road corridor section to include, but not limited to: New travel lanes Paved shoulder or Bike lane Curb & Gutter where needed for drainage and traffic control Curb & Gutter replacement where needed

o Residential driveway design throughout corridor o Commercial Driveway design throughout corridor o Lane Reduction within the four lane section

• Safety Calculations and Documentation

o Stop-Sight Distance calculations at all street intersections o Traffic Control Plan o Crosswalks o ADA Compliance through the corridor o Traffic data to support 4 to 3 lane conversion

• Utility Design

o Utility coordination o Utility relocation o Storm sewer design – Work with Drain Commissioner on project already designed for drainage district o Storm water management – storm water runoff shall be direct to storm sewer to merge with Drain Commissioner’s

system.

• Construction Documents o Roadway geometry plan o Roadway grading plan o Roadway utility plan o Erosion control plan per Part 91 o Stormwater pollution prevention plan o Roadway cross sections o Construction Details o Specifications and Supplemental Specifications o MERL Cost Estimate o Special Provisions o Plan & Profile Sheets with a 1:40 horizontal scale and 1:5 vertical scale

• Permitting and Public Meetings

o Permitting with all jurisdictional regulatory agencies Berrien County Drain Commissioner Environment, Great Lakes, & Energy Michigan Department of Transportation

o Attendance at all public meetings as required by the County

Berrien County Road Department 2860 E. Napier Avenue

Benton Harbor, MI 49022

Phone: 269-925-1196 Fax: 269-925-8098

www.bcroad.org Consultant will be expected to be at 3 public meetings. Each meeting will require story boards and presentation.

o Communication and coordination with County and Townships • Bidding Phase Services

o Consultant shall be available for any questions during the bidding process. • Construction Engineering Services will be performed by BCRD.

Minimum Proposal Information and Proposal Evaluation: Respondents should organize Proposals into the following Sections:

A. Professional Qualifications B. Project Understanding C. Past Involvement with Similar Projects and Familiarity with the Project Area D. Proposed Work Plan E. Fee Schedule

Fee Schedule shall include estimated hours of work for the three following categories: Survey, Design, and Public involvement.

F. Project Engineer/Manager G. Attachments

The following describes the proposal format. Please limit the main body of the text to 10 pages in standard font type and style. Resumes, attachments, and cover sheet are excluded from the page limit. Electronic submission preferred. A. Professional Qualifications

• State the full name and address of your organization and, if applicable, the branch office or other subordinate element that will perform, or assist in performing, the work hereunder. Indicate whether it operates as an individual, partnership, or corporation. If as a corporation, include whether it is licensed to operate in the State of Michigan.

• Include the name of executive and professional personnel by skill and qualification that will be employed in the work. Show where these personnel will be physically located during the time they are engaged in the work. Indicate which of these individuals you consider key to the successful completion of the project. Identify only individuals who will do the work on this project by name and title. Resumes and qualifications are required for all proposed project personnel, including all sub consultants. Qualifications and capabilities of any sub consultants must also be included.

• Years of experience of all personnel working on the project. • State history of the firm, in terms of length of existence, types of services provided, etc. Identify the technical details which

make the firm uniquely qualified for this work. • Please provide a project organizational chart.

B. Project Understanding • Firms must detail their understanding of the project and what unique value will be brought to this project. Innovative

design ideas may be presented as alternates. • Provide a Quality Assurance and Quality Control plan for the project design.

C. Past Involvement with Similar Projects and Familiarity with the Project Area

Berrien County Road Department 2860 E. Napier Avenue

Benton Harbor, MI 49022

Phone: 269-925-1196 Fax: 269-925-8098

www.bcroad.org • The proposal must include a list of similar project experience and indicate proven ability in developing detailed designs and

implementing similar projects for the firm and the individuals to be involved in the project. Three client references must be provided for similar projects recently completed. It shall include the firm/agency name, address, telephone number, project title, and contact person.

D. Proposed Work Plan • A detailed work plan is to be presented which lists all tasks determined to be necessary to accomplish the work of this

project. In addition, the work plan shall include a timeline schedule depicting the sequence and duration of tasks showing how the work will be organized and executed.

• The work plan shall be sufficiently detailed and clear to identify the progress milestones (i.e., when project elements, measures, and deliverables are to be completed) and the extent and timing of the County personnel involvement. Additional project elements suggested by the Proposer are to be included in the work plan and identified as Proposer suggested elements.

• The work plan must identify information the Proposer will need from County staff in order to complete the project. Include estimated time and resource commitment from County staff.

• The work plan shall include any other information that the Proposer believes to be pertinent but not specifically asked for elsewhere.

• Also include in the work plan all proposed steps, if any, to expedite completion of the project. This will be given due consideration during evaluation of proposals.

• A breakdown of hours estimated for each phase including but not limited to Survey, Design, and Public involvement.

E. Fee Schedule • Include your firm’s proposed fees for the services to be provided.

F. Project Engineer/Manager • Include the name, phone number, and e-mail address of persons(s) in your organization authorized to negotiate the Scope

of Work with the County.

G. Attachments • Include any appropriate attachments, such as project examples, resumes, and references needed to support this

submission and reflect your qualifications. H. Selection Criteria

• Proposals will be scored based upon the following criteria o Professional Qualifications (10 points) o Project Understanding (15 points) o Past Involvement with Similar Projects and Familiarity with the Project Area (10 points) o Proposed Work Plan (20 points) o Location (5 points) o Presentation (5 points)

kstack

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