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PROJECT CONTROL SYSTEMS

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WHAT CONTRIBUTES TO SUCCESS OF A PROJECT

| Drivers

y Project Leadership

y Project Team

y Project Management Maturity

| Planning

| Monitoring & Control

y Nature of Project

| Obstacles

y Stakeholders

| Internal| External

y Change Management

y Strategic Uncertainties

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WHAT IS NEEDED?

| Project Control Systems

| What is it?

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PROJECT CONTROLPROJECT CONTROL

| Danger of Control : scope creep

Project Mgr. Project Team Project

Measuring

Device

Desired

Status (plans) Disturbances

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Requirements

Products

Standards

Milestones

Cost Forecasts

Uncertainties

Procurement

Benchmarks

Measure

Progress

QualitySchedule

Expenditure

Cash Flow

EvaluateProgress vs

Plan

Variances

Trends

Productivity

Forecasts

Modify

People

ResourcesEquipment

Methods

Update

Re-forecast

Cost

Schedule

Quality

Scope

INPUT

OUTPU

Modify

Plan

MANAGEMENT CONTROL

Control

Plan

Monitor

Analyze

Change Control

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PROJECT CONTROL PROCESSPROJECT CONTROL PROCESS

| Comparing actual performance against plan

y Setting baseline plan

y Measuring progress and performance

y Comparing plan against actual

y Taking action

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PROJECT CONTROL SYSTEMS

| What are the various types of control systems

necessary for a project success?

| Depends on Vulnerabilities of project

y Strategic Vulnerabilities

y Operational Vulnerabilities

y Internal and External

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Ethical And CSR behaviorEthical And CSR behavior

Linkage with Company ValueLinkage with Company Value

SystemsSystems

What project to take,What project to take,

which not to take;which not to take;Where to take; With whomWhere to take; With whom

EVA AnalysisEVA Analysis

CP AnalysisCP Analysis

Quality ChecksQuality Checks

IOR MonitorIOR Monitor

Communication SystemsCommunication Systems

Project MeetingsProject Meetings

Transaction Audit SystemsTransaction Audit Systems

Accounting SystemsAccounting Systems

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CHANGE MANAGEMENT CONTROL| Sources of Change

y

Project scope changesy Implementation of contingency plans

y Improvement changes

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CHANGE MANAGEMENT CONTROL| The Change Control Process

y Identify proposed changes.

y List expected effects of proposed changes on

schedule and budget.

y Review, evaluate, and approve or disapprove of

changes formally.

y Negotiate and resolve conflicts of change, condition,

and cost.

y Communicate changes to parties affected.

y Assign responsibility for implementing change.

y Adjust master schedule and budget.

y Track all changes that are to be implemented

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THE CHANGE

CONTROL

PROCESS

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BENEFITS OF A CHANGE CONTROL

SYSTEM

1. Inconsequential changes are discouraged by the

formal process.

2. Costs of changes are maintained in a log.

3. Integrity of the WBS and performance

measures is maintained.

4. Allocation and use of budget and managementreserve funds are tracked.

5. Responsibility for implementation is clarified.

6. Effect of changes is visible to all partiesinvolved.

7. Implementation of change is monitored.

8. Scope changes will be quickly reflected inbaseline and performance measures.

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CHANGE

REQUEST

FORM

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You cant plan

for every risk

at the start of

the project

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