Dear applicant,

Thank you for your interest in working with Independent Domestic Abuse Services.

Please find enclosed as one document:

Guidance notes – please read these carefully Job description Person specification Application form Equal opportunities monitoring form – embedded within document.

All completed applications for should be emailed to rosie.mejias@idas.org.uk or posted to 1A Whip Ma Whop Ma Gate, YO1 8BL. Equalities monitoring forms should be returned separately to admin@idas.org.uk Closing date for this post is noon on the 16th January 2017. Please return only the application and monitoring forms separating these from the rest of the application pack. Email applications are preferred.

If you have not been offered an interview by 19th January 2017 please assume that your application has been unsuccessful. Interview dates to be confirmed.

Best Wishes,

Sarah HillDirector, Independent Domestic Abuse Services

GUIDANCE NOTES: Independent Domestic Abuse Services

Please read the job description and person specification before completing the form.

Use black ink when completing the form.

Complete the application form as fully as possible, referring to the job description and person

specification. We only short-list people for interview who meet every essential requirement on the

person specification.

Include information about your relevant experience, this can be experience gained through

voluntary work, interests or hobbies as well as through paid employment.

Include details of why you want to work for IDAS as well as information about your experience.

Please return only the application form, separating this from the rest of the application pack.

Complete the Equal Opportunities monitoring form and return this to admin@idas.org.uk. This

information is used to assess whether our advertisements have reached a wide section of the

community.

Independent Domestic Abuse Services

Job Description

JOB TITLE: Finance & Administrative Officer (Maternity Cover)

SALARY: £17,072 - £18,746 Pro-rata

RESPONSIBLE TO: Finance Manager

HOURS: 28.50 (Hours to be reviewed after 3 months)

LEAVE: 26 Days + Bank Holidays Pro-rata OVERVIEWIDAS is the largest specialist domestic abuse charity in Yorkshire providing innovative and responsive support services to people affected by or escaping domestic abuse and sexual violence. We are now recruiting for a Finance/Admin officer to join our busy office.

OVERALL OBJECTIVESTo ensure the smooth running of administrative and financial systems across the whole company.

PARTICULAR TASKS OF THE POSTHOLDER

Financial Administration

To be responsible for inputting all transactions onto the Finance System (SAGE 50 Accounts).

To be responsible for checking and coding all supplier invoices and resolve queries with suppliers.

To assist with Month End accounts.

To collect monies and do petty cash reconciliation for the Refuges. This requires travelling to our different sites once a month.

To count the laundry money and take all monies to the bank.

To assist with the monthly rent and charges reconciliations and monitor voids for the refuges

To check and process mileage expenses.

To assist with Payroll

Administration

To control and monitor the company assets such as laptops and mobile phones.

To lease with our phone provider with any issues regarding our invoices.

To assist with any general IT issues

Case Management System (OASIS) and Office 365

General admin including, to issue new emails and login details access for new staff and remove them when they leave.

To enter new staff details and keep all staff details up to date.

Internal and External Liaison and communication

To attend team meetings.

To positively participate in training, supervision and annual appraisals.

Other

To comply with IDAS policies and procedures

To participate in fundraising activities.

To undertake all other tasks requested by the Finance Manager and/or Director within the remit of the role.

Independent Domestic Abuse Services

Person Specification – Finance & Administrative Officer (Maternity Cover)

REQUIREMENT Desirable / Essential

Qualification

Good standard of general education Essential

Experience of working in the charity sector Desirable

AAT qualification / studying for AAT qualification Desirable

Skills, Knowledge and Experience

Recent operational experience of SAGE 50 accounts Desirable

Experience in developing and maintaining effective financial and administrative

systems

Desirable

Excellent ICT skills, including word processing and excel Essential

An ability to work under pressure and manage/adapt to changing priorities to

produce accurate reports and information in accordance with requirements

and within demanding time frames

Essential

Experience of working in the domestic abuse / voluntary sector Desirable

Personal Attributes

Excellent communication and interpersonal skills including ability to

communicate with non-financial staff

Essential

Commitment to Equal Opportunities Essential

Ability to prioritize and manage own workload Essential

INDEPENDENT DOMESTIC ABUSE SERVICES

APPLICATION FORM

APPLICATION FOR THE POST OF:

WHERE DID YOU HEAR ABOUT THE POST?

Personal details

NAME

ADDRESS

DOB:

TELEPHONE NUMBER: Day: Evening:

Present employment (or most recent)

JOB TITLE

EMPLOYER

Date of appointment: Period of notice

Please give a brief description of your main duties and responsibilities

Do you hold a clean UK driving Licence? YES / NO

Please give non-availability dates for interview

How many days sick leave have you had in the last 12 months?

Education / training / qualificationsDates Details

Previous employment

Dates of employment

Job Title Employer Brief details of duties

Voluntary / unpaid activities

Time input Position held Organisation Brief details of role

Please tell us what abilities, skill and experience you have that make you suitable for this post. (Use the job description and person specification to help you identify the requirements of the post).

Please tell us why you want to work for Independent Domestic Abuse Services

Have you ever undergone a CRB disclosure? YES / NO if yes, when?

Have you any criminal convictions? (even if spent) YES / NOIf yes, please give details.

Failure to declare a conviction may disqualify you from appointment or result in summary dismissal if the discrepancy comes to light.

References

Reference 1 (must be current or previous employer)

Reference 2

Name:

Relationship to you:

Address:

Telephone number:

Email address:

Name:

Relationship to you:

Address:

Telephone number:

Email address:

I declare that the information given on this application forum is, to the best of my knowledge, true and complete.

Signed: Date:

THANK YOU

EQUAL OPPORTUNITIES MONITORING FORM

Please complete and return separately to admin@idas.org.uk