10 Tips For A Perfect Site Inspection
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Transcript of 10 Tips For A Perfect Site Inspection
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10 Tips for a Perfect Site Inspection
Amy J. RileySr. Dir. of Conv. Sales
Las Vegas CVA
Alex MurphyDir. of Sites & Contract Negotiations
Meeting Expectations, Inc.
Terri RobertsDMAI’s empowerMINT.com
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1. Put all your cards on the table early.1. Put all your cards on the table early.
• Beyond rates, dates, space
• Purpose of your meetingPurpose of your meeting
• Attendee demographics
• Typical meeting behavior
• Any hot buttons
• Planner profile• Planner profile
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2. Take time to sit…before you walk.2. Take time to sit…before you walk.
• Break the standard pattern
• Get a “lay of the land” before you beginbefore you begin
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3. Put Yourself in d ’ hYour Attendees’ Shoes
• Just how VIP is this• Just how VIP is this treatment?
• Determine what is likely to happen to your attendees
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4. Make a List of Priorities.4. Make a List of Priorities.
• Predetermine the most important things to see and insist on seeing them first
• Bring a camera or a gvideo device
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5. Have a short list, b l f fbut leave room for a few surprises.
• Take control of the d bagenda, but…
• Encourage creativity
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6. Address the hard stuff up front.6. Address the hard stuff up front.• It’s not sexy, but it’s gotta be donegotta be done
• AttritionF d/b• Food/beverage minimums
• Extra costs of parking• Extra costs of parking internet, resort fees, etc..etc..
• Meeting room rental or extra time need for set up or tear down
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7. Look beyond the h l f lhotel or meeting facility.
• Walk• Walk
• Cab
• Rent a car
• Can’t afford to miss
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8. Ask for Examples‐d d b ddiagrams and beyond.
• Seeing is believing• Actual set up• Standard sleeping rooms
• Meet the staff or understand the staffunderstand the staff structure and ratios
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9. It’s not easy being green,h !oh yes it is!
• Dispense with the paper
• Carry no bag• Wear comfortableWear comfortable shoes
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10. Communicate Your Timelines.10. Communicate Your Timelines.
• Clearly articulate the ydecision process
• Define your follow upDefine your follow up needs and expectationsexpectations
• You CVB partner can help communicatehelp communicate and consolidate
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11. Use the CVB as Your Extended ffStaff.– You thought thereYou thought there were only 10!
–Kindly refer back to–Kindly refer back to tip #6…there’s nothing like a littlenothing like a little surprise!
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With over 113,000 hotels and facilities in the US… hi h ?which one?
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Connect with over 880 destination experts h l FIND j h i h FITto help you FIND just the right FIT…
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Direct to the CVB ….one‐stop‐shop for planners:p p p
•Planners easily search and compare meeting needs across multiple destinations.p
•Planners save time and money submitting one FastTrackRFP to multiple destinations.
•Planners manage a single profile, check their histories and power shop at over 200 top cities.