1 SUMMER WORK EXPERIENCE PROPOSERS’ CONFERENCE SUMMER YOUTH WORK EXPERIENCE PROGRAM APRIL 27,...
-
Upload
preston-page -
Category
Documents
-
view
219 -
download
1
Transcript of 1 SUMMER WORK EXPERIENCE PROPOSERS’ CONFERENCE SUMMER YOUTH WORK EXPERIENCE PROGRAM APRIL 27,...
1
SUMMER WORK EXPERIENCEPROPOSERS’ CONFERENCE
SUMMER YOUTH WORK EXPERIENCE PROGRAM APRIL 27, 2012
2
REQUEST FOR PROPOSALS
PROPOSERS’ CONFERENCE
Friday, April 27, 2012 1601 Union Boulevard, Allentown
1:30 P.M.
AGENDA
1. Welcome 2. Request for Proposals Review
3. Questions and Answers
SUMMER YOUTH WORK EXPERIENCE PROGRAM APRIL 27, 2012
Summer Youth Work Experience Program
The purpose of this RFP is to solicit to implement a 5 week Summer Youth Work Experience Program including career exploration and employability skills for disadvantaged youth ages 16-21 with barriers to employment.
The LVWIB is seeking provider(s) to serve 50 in-school and 50 out-of-school youth with a 5 week, 20 to 35 hours a week work experience.
The program must take place within the timeframe of June, 2012 through September, 2012 and includes referral of youth to a LVWIB designated youth provider(s) following the Summer Youth Work Experience Program.
3SUMMER YOUTH WORK EXPERIENCE PROGRAM APRIL 27, 2012
Summer Youth Work Experience Program
POPULATION TO BE SERVED
Fifty (50) youth should be out-of-school youth aged 16 through 21, who have not yet reached the age of 22.
Fifty (50) youth should be in-school youth 16 years or older and currently in 11th or 12th grades. All youth must meet the WIA eligibility criteria described in the RFP.
4SUMMER YOUTH WORK EXPERIENCE PROGRAM APRIL 27, 2012
Recruitment
Recruit and enroll a mix of 50 in-school and 50 out-of-school youth from all areas of Lehigh and Northampton Counties.
Coordinate with school districts and programs in the community for referrals.
In-school youth will be paid $7.25 per hour and out-of-school youth will be paid $7.50 per hour by Lehigh Valley Workforce Investment Board, Inc. These rates are subject to change.
5
Summer Youth Work Experience Program
SUMMER YOUTH WORK EXPERIENCE PROGRAM APRIL 27, 2012
Eligibility
LVWIB will provide eligibility training and
assistance to the successful proposer(s) on
eligibility determination, data collection, and
data entry necessary to ensure WIA
compliance.
6
Summer Youth Work Experience Program
SUMMER YOUTH WORK EXPERIENCE PROGRAM APRIL 27, 2012
7
WIA Eligibility - To be considered eligible, youth must meet the
following criteria and verify that they:
• Are between ages of 16 and 21 (at least 16 and not older than 21 at the time of participation)
• Are a U.S. Citizen or legally permitted to work in the United States
• Are a resident of Lehigh or Northampton counties• Have a valid social security number• All males at least 18 years of age must be in compliance with
the Selective Service Act requirements
Summer Youth Work Experience Program
SUMMER YOUTH WORK EXPERIENCE PROGRAM APRIL 27, 2012
8
Size of Family 26-week Maximum Income
1 $ 5,5852 $8,3713 $11,489 4 $14,182 5 $16,738 6 $19,573 7 $22,408 8 $25,243
• Meet economic eligibility as defined in WIA 101 (25) - Low-income youth must meet the definition and provide verification source for ONE of the following low-income categories:
● Cash Public Assistance ● Family income at or below the Poverty Line or 70% of the Lower Living Standard Income Level (LLSIL) ● Receives Food Stamps or was determined eligible to receive in the six months prior to registration ● Homeless per 103(a) and 103 (c) of the McKinney Act ● Publicly-supported Foster Child ● Disability and income at or below the Poverty Line or 70% of the LLSIL
Summer Youth Work Experience Program
SUMMER YOUTH WORK EXPERIENCE PROGRAM APRIL 27, 2012
• AND, meet ONE of the following barriers, as defined in WIA 101 (13), with supporting documentation:
● Basic skills deficient
● School drop-out
● Homeless, runaway or foster child
● Pregnant or parenting
● Offender
● Individual (including youth with a disability) who requires additional assistance to complete an educational program, or to secure and hold employment
9SUMMER YOUTH WORK EXPERIENCE PROGRAM APRIL 27, 2012
• Recruitment and eligibility • Assessment basic skills and employability skills• Case management: Develop and Individual Employment Plan and initiate Career Pathways Plan and Maintenance of youth files• Work experience site development • Matching youth to work experience sites• Processing of Worksite Agreements • Obtaining Medical Release Forms• Youth orientation sessions• Referral to support services• Obtain Act 33 Child Abuse, Act 34 Criminal Background Check, and
Act 74 FBI Clearances for youth as required by worksite • Worksite Supervisors orientations
10
Summer Youth Work Experience Program
SUMMER YOUTH WORK EXPERIENCE PROGRAM APRIL 27, 2012
Program Services:
• Establish a payroll process with appropriate separation of duties for distribution, review, and approval of Time and Attendance Records and provide to LVWIB for payroll processing. LVWIB will be the employer of record
• Postings including: Work Schedule with name of worksite, names and age(s) of youth at each site and work hours, Anti-Discrimination Posters, Worksite Grievance Procedures, Photocopy of the Completed Worksite Agreement/Request, Child Labor Law Abstract, Minimum Wage Law, Sign-In/Sign-Out Sheets, Equal Employment Letter, Equal Pay Laws, Accident or Injury Poster
• Monitor and evaluate worksites ensuring compliance/issue resolution
• Enforce LVWIB and worksite disciplinary policies
• Referral of youth to LVWIB designated youth provider following Summer Work Experience Program
11
Summer Youth Work Experience Program
SUMMER YOUTH WORK EXPERIENCE PROGRAM APRIL 27, 2012
Proposer(s) is expected to enter all data necessary to comply with state requirements into the Commonwealth Workforce Development System (CWDS). This includes but is not limited to:
Objective Assessment
Individual Employment Plan
Test of Adult Basic Education (TABE) – Reading/Math Assessment
Case Management
WIA Participation
Summer Work Experience
Employability skills
Entry of any other services provided
12
Summer Youth Work Experience Program
SUMMER YOUTH WORK EXPERIENCE PROGRAM APRIL 27, 2012
Performance LVWIB requires data collection to validate performance. Program providers must be prepared to report on their program and performance to the LVWIB.
Performance shall be based on Program Design including: ● Recruitment and Enrollment
● Eligibility, Documentation and Data Entry
● Work Experience Worksite Development (based on previous program outcomes, enrollment of 100 youth required approximately 40 worksites)
● Case Management/Counseling including matching youth to worksite experiences ● Orientation Process for worksite supervisors and youth
● Payroll Process and Time and Attendance
● Monitoring, Compliance and Evaluation for continuous improvement
● Performance Management System
● Budget, Fiscal accuracy and timeliness
● Youth retention
● Customer satisfaction
13SUMMER YOUTH WORK EXPERIENCE PROGRAM APRIL 27, 2012
Summer Youth Work Experience Program
NUMBER TO BE SERVED AND FUNDS AVAILABLE
LVWIB plans to serve 50 in-school and 50 out-of-school youth.
LVWIB has approximately $150,000 to $200,000 available for the services outlined in this RFP.
14
Summer Youth Work Experience Program
SUMMER YOUTH WORK EXPERIENCE PROGRAM APRIL 27, 2012
15
Proposal ScheduleEVENT DATE/TIME
RFP ISSUED TO THE PUBLIC APRIL 23, 2012
DEADLINE FOR POSTING WRITTEN QUESTIONS APRIL 27, 2012, 10:00AM
PROPOSERS’ CONFERENCE APRIL 27, 2012, 1:30PM
DEADLINE FOR PROPOSAL SUBMISSION MAY 11, 2012, 12:00 NOON
PROPOSAL REVIEW COMMITTEE WEEK OF MAY 14, 2012
YOUTH COUNCIL RECOMMENDATIONS MAY 22, 2012
LVWIB APPROVAL MAY 25, 2012
CONTRACT NEGOTIATIONS MAY 29, 2012
CONTRACT START JUNE 1, 2012
WORK EXPERIENCE END SEPTEMBER 28, 2012
CONTRACT END OCTOBER 22, 2012
Summer Youth Work Experience Program
SUMMER YOUTH WORK EXPERIENCE PROGRAM APRIL 27, 2012
16
Evaluation CriteriaProposals will be reviewed by staff and Youth Council Review Committee
CRITERIA 100 TOTAL POSSIBLE POINTS
AGENCY DETAILS 5 POINTS
RECRUITMENT 10 POINTS
ELIGIBILITY DETERMINATION AND ASSESSMENT 10 POINTS
PROGRAM DESIGN 15 POINTS
TIME AND ATTENDANCE 5 POINTS
CASE MANAGEMENT/COUNSELING 10 POINTS
STAFFING 5 POINTS
DATA ENTRY AND MONITORING 10 POINTS
PERFORMANCE 15 POINTS
CONTRACT AND BUDGET INFORMATION 15 POINTS
Summer Youth Work Experience Program
SUMMER YOUTH WORK EXPERIENCE PROGRAM APRIL 27, 2012
Administrative Costs
The costs of administration of those expenditures associated with performing the following overall general administrative functions:
•Accounting, budgeting, financial and cash management functions•Procurement and purchasing functions•Property management functions•Personnel management functions•Payroll functions•Audit functions
Administrative costs are limited to 5% based on the executed contract amount.
For profit organizations: profit is capped at a rate of 8%.
17
Budget and Budget Narrative
Summer Youth Work Experience Program
SUMMER YOUTH WORK EXPERIENCE PROGRAM APRIL 27, 2012
18
Budget Forms
Microsoft Office Excel 97-2003 Worksheet
Summer Youth Work Experience Program
SUMMER YOUTH WORK EXPERIENCE PROGRAM APRIL 27, 2012
19
Questions and Answers1. As the proposer, are we required to be the Employer of Record?
No, the LVWIB will be the Employer of Record for the participant payment.
2. Does LVWIB have a pipeline of youth?
Applications have been distributed to Lehigh and Northampton SchoolDistricts. Applications are also available on LVWIB website atwww.lvwib.org.
3. Does LVWIB have a pipeline of worksites?
Yes – from previous worksites and current worksite applications.
4. Can I use PIC as a Experience Reference?
No, this would be a Conflict of Interest because LVWIB Fiscal Staff hasfiscal responsibility for both PIC and LVWIB.
SUMMER YOUTH WORK EXPERIENCE PROGRAM APRIL 27, 2012
20
Questions and Answers
5. Regarding a referral to a service provider after the summer, what if a graduating senior or out of school youth goes on to college? What happens then?
All youth will be referred to a LVWIB designated youth provider following the summer work experience.
6. In section 3. Program Services, part l. why would youth need to obtain clearances and background checks required by the worksite?
All youth will not need clearances and background checks. If a worksite requires youth clearances and background checks we are asking you to assist the youth to obtain them.
SUMMER YOUTH WORK EXPERIENCE PROGRAM APRIL 27, 2012
21
Questions and Answers 7. Can worksites provide any activities located at any casino/gambling establishment,
aquarium, zoo, golf course or swimming pools.
No, this is referenced in the Work Experience Fact Sheet LVWIB website within the worksite request form
8. Will the WIB be issuing an RFP for pay rolling the students?
The LVWIB is to be the employer of record. 9. Will the WIB be issuing an RFP for the Work Readiness Portion alone?
If this is in reference to the CareerLinking Academy, yes we will be issuing an RFP.
SUMMER YOUTH WORK EXPERIENCE PROGRAM APRIL 27, 2012