1 e-Recruitment Project Overview April 2010. e-Recruitment e-Recruitment Programme The e-Recruitment...
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Transcript of 1 e-Recruitment Project Overview April 2010. e-Recruitment e-Recruitment Programme The e-Recruitment...
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e-Recruitment Project Overviewe-Recruitment Project OverviewApril 2010April 2010
e-Recruitment
e-Recruitment Programme
The e-Recruitment programme automatestransactional and administrative processes and
combinesthem with strategic and people based process to
deliveroperational efficiencies, cost savings and an
enhancedcandidate experience across QMUL.
e-Recruitment
StepStone i-GRasp
e-HR Steering board selected StepStone i-GRasp i-GRasp is a configurable, enterprise e-solution e-enabled recruitment process
– On line authorisation– On line sourcing– On line application process and candidate administration– On line offer process
Interacting with off line recruitment processes– Candidate selection and assessment– Referencing– On boarding
University Market leader
e-Recruitment
e-Recruitment Drivers
Paper less process wherever possible Cost saving opportunities Reduced time for authorisation Real time audit trail Reduced time to hire Improved candidate experience Candidate reach Real time management information Improved policy compliance Enhanced QMUL profile
e-Recruitment
e-Recruitment Pilot
SCS and SMD were chosen to pilot the system – Account for majority of QMUL vacancies– Wide range of vacancies– Dedicated recruitment resource
SCS pilot go live 3rd March, SMD 15th March
Pilot can be run seamlessly alongside business as usual
Feedback to inform college wide roll out
e-Recruitment
Programme TimetableMilestone Date
Project start up 2008
Current state analysis Nov 2008
Stakeholder consultation Dec 2008 to Feb 2009
Future process review April 2009
Procurement June 2009
Process / system specification Nov / Dec 2009
User Acceptance Testing Jan – Feb 2010
Team training Feb 2010
System configuration Feb 2010
SCS pilot 3rd March 2010
SMD pilot 15th March 2010
Pilot review May 2010
QMUL roll out June 2010
e-Recruitment
What happens if you need to recruit?
To activate vacancy contact your recruitment team in SCS or SMD
You will receive: -– I Grasp orientation– e-mail containing a link to i-GRasp – online password– starter pack and manual
You will be informed when your role is live You will be informed on the closing date and will be
able to view applicants Collate pilot feedback to improve process and user
experience
e-Recruitment
Process Impact Analysis
Role What’s changed
Recruiting manager
Candidate short listing; Quality MI
Authorisers On line authorisation
Finance On line authorisation; Quality MI
SCS Recruiters Manage the end to end recruitment process – significant change in role / responsibilities
HR Retain policy / framework role – but some responsibilities move to recruiter
Candidate On line application; Status updates; Communication; On line Interview booking
e-Recruitment
On-lineAuthorisation
JD
To beAs is
Authorisation
Short listing
As is
Recruitment Process Key
Process stage
QMULCareers
Offline process
Online process
On and offline process
Web site
e-Recruitment
RecruitmentPlan / timetable
Advert / sourcing
On-lineAuthorisation
JD
Panelcomposition
To beAs is
Authorisation
Selection &assessment
Short listing
Interviewnotes
As is
AuthorisesOffer
Selection Offer
Panelcomposition
Recruiting line manager role
Inform recruiter ofOffer details
Verbal offer
* Process variance – SCS Business Support complete online authorisation
e-Recruitment
Advertising
Sets up Authorising team
To beAs is
Select sourcingchannels
Screening & branching
questions
Authorisation Sourcing
Short listingpreparation
As is
Referencing
Offerchecklist
Selection Offer
Candidateadministration
Recruiter role
Sets publish date& adds IV slots
Sets up panel
MonitorsAuthorisation
process
Activates livevacancy
CandidateStatus changes at
each stage
Issue logonsCustomertraining
HelpdeskMgt Info
QMULCareers
QMULI Grasp
e-Recruitment
Advertisingguidelines
To beAs is
Authorisation Sourcing
As is
Complete andsend out contract
Selection Offer
HR role
Authoriser
Authorisation Sourcing Selection Offer
Finance role
Authoriser
Branching question
guidelines
Publish advert on QMUL
Authorisation(Grading check)
e-Recruitment
Accessing I-GRasp
https://ig24.i-grasp.com/qmul/
https://ig24.i-grasp.com/fe/tpl_qmul01.asp