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DSTP Test Coordinator’s

Training Fall-October 2009

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Welcome

DSTP School Test Coordinator

Training

DSTP School Test Coordinator

Training

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DSTP Test Coordinator Training

• Science & Social Studies, Grades 4 & 6

• No booklets are pre-id. All labels are self-adhesive.

• Science & Social Studies, Grades 4 & 6

• No booklets are pre-id. All labels are self-adhesive.

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KEY CONTACTS PEARSON: Anna Gutierrez

Delaware Program Coordinator 800-228-0752, ext. 245627*** Tom Ealy Delaware Program Director 800-228-0752, ext. 245829***

DOE: Helen Dennis (hdennis@doe.k12.de.us ) 302-735-4090

James Hertzog (jhertzog@doe.k12.de.us ) 302-735-4090Lisa Alexander (lalexander@doe.k12.de.us) 302-735-4090DOE Fax number 302-739-3092Corey Downer (State ID Numbers) 302-735-4140Michele Rush (Students with disabilities/DELSIS) 302-735-4226Margie Loveland(English Language Learners) 302-735-4260

Bright Key Customer Service: 866-348-6300

Page 9, TCH

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Acronyms

DOE – Department of Education TCH - Test Coordinator’s Handbook DFA - Directions For Administering DTC - District Test Coordinator STC - School Test Coordinator TA – Test Administrator

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Who May Administer the DSTP?

• DE-certified educators (teachers, administrators, or guidance counselors)

• Delaware Licensed Speech Language Pathologists

• Paraprofessionals, if closely supervised by a DE-certified teacher

• Translators (if they are not also DE-certified educators, they must be closely supervised by a DE-certified teacher)

• Substitute teachers (if they are not also DE-certified educators, they must be closely supervised by a DE-certified educator)

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Who May Administer the DSTP? Cont’d

If there is a severe shortage of staff, you may use:

• student teachers as Test Administrators, if closely supervised by a DE-certified teacher.

• School support staff to act as scribes.

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Are parents or other individuals permitted to observe in the classroom during DSTP test administration?

No. •No persons except the Test Administrators and the students taking the test are permitted to be present in the testing room during test administration. • Parents and other individuals are not permitted to observe or be present in the classroom during DSTP test administration.

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Key Dates

Receipt of materials Test administration Return of materials Score reports

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TCH Page 8

Key Dates – Grade 4 & 6 Science &Social Studies

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Test Security

School Test Coordinator: ensures security of test materials

trains Test Administrators in security procedures

notifies DTC immediately in case of security breach

Test Security Policy is in TCH and appendix to DFA

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Is it or isn’t it?

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If you think you might have a security breach:

Report it to the District Test Coordinator

Even if you are not SURE, report it to the District Test Coordinator anyway

DTC will notify DOE

DOE will provide instructions

Err on the side of cautiousness

We want to be able to protect YOU

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Two type of security breaches

• Improper handling/storage of materials• Improper test administration

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Improper Storage/Handling of MaterialsIt is a testing security violation to:

a) Give any examinee access to secure test items or materials except in the regular course of an authorized administration of the DSTP

b) Give unauthorized individuals or other persons access to secure test items or materials

f) Fail to follow security regulations and procedures for the storage, distribution, collection and return of secure test materials, or fail to account for all secure test materials before, during and after testing

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Improper Test Administration

• It is a violation of the Test Security Policy to:

d) Provide answers orally, in writing, or by any other means to any examinee;

e) Coach any examinee during testing by giving the examinee answers to secure test questions or otherwise directing or guiding a response or by altering or interfering with the examinee’s response in any way

g) Fail to properly monitor test administration, including permitting inappropriate collaboration between or among individuals

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Examples of Security Breaches

• Teacher discusses possible answer content with students during test

• Teacher reads test items before test, and incorporates content into classroom lesson

• Teacher overhears students discussing answers during testing but does not intervene

• Test coordinator allows the secure storage to be used to give make-up tests.

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Examples, cont’d

• Teacher reads completed student response booklets and discusses them with colleagues in faculty room

• Teacher administers test accommodations not listed in a student’s IEP or DSTPA record

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Electronic Cheating

• Cell phones and other electronic

devices are not permitted.

– Prevent text messaging of answers– Prevent pictures of test being taken

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Test Materials

Test Coordinator Handbook Directions for Administering Inclusion Guidelines Test Booklets Response Booklets

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What to Do When• Appendix E of TCH: page 67

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TC Prep Checklist• Appendix E of TCH, page71

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Test Sessions – Science & Social Studies

Timing of each test day summarized on p. 13 of TCH

Make-up dates Gr 4, 6 Science: Oct 21 & Oct 26-28 Social: Oct 26-28

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Grades 4 & 6 Science & Social Studies

Grades 4 & 6 Science & Social Studies

Page 13, TCH

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Form Indicator

grade

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Science, Grade 6

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Science & Social Studies, Grade 4

Open ended question with no box

Open ended question with box

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Science & Social Studies, Grade 4 & 6

• A - Please DO NOT write on the bottom of any page in the page number area

• B - Please DO NOT write in timing track

BA

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Parent Letter for October Testing

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Receipt and Inventory of Materials

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Test Materials Inventory and Security Checklists

Packing and Security Checklist format will change

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Sample Assembly ID Sheet

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Packing ListPage 18,

TCH

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DISTRICT SECURITY CHECKLISTNo Names listed.

Fall test booklets not pre-labeled.

Fall response booklets are not pre-labeled.

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SCHOOL SECURITY CHECKLISTNo Names listed.

Fall test booklets not pre-labeled.

Fall response booklets are not pre-labeled.

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Checklist for District Test

Coordinators

Inventorying Test

Materials

Page 22, TCH

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Checklist for School Test Coordinators- Grade 4 & 6 Science & Social Studies

Inventorying Test Materials

Page 23 – TCH

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Confirming Labels and Ordering Labels

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http://www.doe.k12.de.us/aab/

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 www.doe.k12.de.us/aab/coordinator

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Grades 2-10 Label Request Sample Screen

•Allows selection of dist/school

•Requestors name mandatory

•Ids will now be validated

•Error will be displayed if not valid id

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Label Request Confirmation Screen

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Supplemental Label Dates for Grades 4 & 6 - Science & Social Studies

• NOTE: There will be no student movement shipment before testing starts you will need to order all labels not received.

• Only one supplemental label shipment

– Data capture on Wednesday, 10/22

– To be received by schools on Monday, 10/26

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Supplemental Label Dates for Grades 4 & 6 - Science & Social Studies

• If labels not received in time for shipping your materials, do not delay your shipment

– Make sure student information (including ID) is on back of booklet – DO NOT return these booklets in a “Special Handling” envelope

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Applying Student Labels

• ID info is NOT printed on ANY fall 2009 test booklets

• Labels arrive on sheets• Apply labels to booklets

– Verify information on the label– Peel label from top to bottom– Place label in the box on back cover

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Back Page of Test Booklet

 

Page 34 TCH – S&SS

Student Info Grid

self-adhesive label

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Do NOT put a self-adhesive label on a book that already has a label.

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Do NOT allow a student to take a test in a booklet that has another student’s label on it.

TEST

MichelleDoe

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Distributing Materials to Test Administrators

Security of test materials

Distribute test materials in the morning before test, not before

Transfer materials to special programs

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Secure Routing Envelope

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School Test Coordinator must always have a record of…

• Which Test Administrator has which test booklets

• When the booklets were given to the TA

• Where the TA stores the materials

• When the TA Returned the materials

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Special Education and ELL Accommodations

Guidelines for Inclusion (revised 2/2009 or www.doe.k12.de.us/aab)

Record Accommodations in DSTP Accommodations Application by close-of-business, day before testing

Test Accommodations must already be in students IEP/504 plan

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Guidelines for Inclusion

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New DSTP Accommodations Application

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New DSTP Accommodations Application

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Accommodations, cont’d

• Some classroom accommodations are not permitted during DSTP.

• Test Administrators must be aware of the accommodations for which each student is documented in DSTPA.

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Scribing Protocols• Separate Scribing Protocol for American Sign

Language

• Read Page 41-44 in the Guidelines for Inclusion

• Student – must place punctuation– need not spell words

• Scribe – must spell words correctly

– will scribe exactly what student says

• Notify DOE of non-Spec Ed/504 students using scribes via Online Incident Report

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Improved Guidance on How to Administer Accommodations

These NEW APPENDICES to the Guidelines for Inclusion:• Provide guidance on how to administer certain

accommodations.• Clarify eligibility• May change the way in which these accommodations are

administered, • May change the persons to whom these accommodations

are administered.

• See the new appendices to the Guidelines for Inclusion• You must use these to train test administrators who will

administer these accommodations. • You must comply with these procedures for testing• Doe trained about 100 ELL and SWD staff from around

the state in the new Guidelines for Inclusion (May and Sept 2009)

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Improved Guidance on How to Administer Accommodations, cont’d

English Language Learners• Appendix H: Protocol for Simplifying Language/

Paraphrasing • Appendix I: Protocol for Reading Aloud the DSTP• Appendix J: Protocol for Native Language Interpreter/

Sight Translator

Students with Disabilities• Appendix I: Protocol for Reading Aloud the DSTP• Appendix K: Graphic Organizers • Appendix L: Protocol for Sign Language Interpreters

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Braille Large Print

SpanishKurzweil (grade 4 & 6)

Special Versions of the DSTPSpecial Versions of the DSTP

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Pearson queried schools about # special versions needed

Shipped separately

Notify Pearson if you need more than ordered

Supplementary instructions

See p. 44-47 of TCH for handling of Special Versions

Special Versions

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Spanish Versions for Grade 4 Science & Social Studies

• Page 35 of TCH

• Grade 4 Student will have 2 booklets:

– English science/social studies booklet

– Spanish science/social studies booklet

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Spanish Gr 4 Sci&SS cont’d• After testing

1. Transcribe the multiple choice answers from the Spanish booklets to the English booklets

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Spanish Gr 4 Sci&SS cont’d

2. In the English booklets, write “SPANISH” in each short answer response space

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Word Processing Accommodations

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Testing Students in Special Programs

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Students in Special Programs

Refer to p. 14 and Appendix C in TCH DAPI Consortium Discipline Alternative

Programs NOT DSCYF

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Consortium Discipline Alternative Programs – Appendix D

• You must transfer materials to the following sites if they are serving your students:– Because We Care– PEAK– Parkway Academy (Provcorp)– SCOPE– Kingswood Academy

• Also, DAPI

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Do not transfer materials to:

• Private court-ordered placements such as:– Project Stayfree– Advo-Serve– Aquila– Other?

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DO NOT transfer materials to DSCYF Sites:

TCH- Appendix D – page 66

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Transcribing Test Materials

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If this is the result of teacher, school, or student error, you must:

Transcribe into a single booklet

Put all booklets into a special packing envelope

Page 65 (#1), TCH “What to do When”

What if I have a student who has answers in two or more response

booklets?

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Other Transcribing Questions

• Do we have to transcribe Braille Writer print-outs of student answers?

– Yes. Pearson does not read Braille.

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Do not staple, glue, paperclip or tape!

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“What to Do When . . .” See pages 65-67 of TCH The “What to Do When . . .” table tells

you what to do in certain situationswhat forms to fileBroken down into areas of Before

Testing/During Testing Examples:

Students sick during testingDisruptive behaviorBomb threatsFire alarms

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Training Test Administrators

Train all T.A.s prior to testing T.A.s are responsible for reading

the DFAs and Test Security Policy

Distribute DFAs prior to training Topics to cover in TA training

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IMPORTANT

• In order to train T.A.s in proper procedure, District and School Test Coordinators must know the procedures

• DISTRICT AND SCHOOL TEST COORDINATORS MUST READ the DIRECTIONS FOR ADMINISTERING.

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Arrangement of Test Sites Good lighting

Comfortable temperature/ventilation

Quiet location

Desks spread apart

Consideration of special accommodations

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After Testing

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Absences

Schools are required to keep records of those who were absent from testing.

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Security Certifications

• Page 54-58 TCH • Signing this document certifies that you:

– administered the DSTP in accordance with the Directions for Administering

– have received and complied with the Test Security Policy

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Security Certification Forms

•Due Nov 12

•Sign AFTER testing, NOT BEFORE

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• Submit Online to District Coordinator• Do NOT fax or mail paper copies to DOE• Incident/Exempts must be received at DOE

by 11/9/09• Back-up documentation – on file at

district (not DOE)

Online Special Exemption Requests, Incident Reports, and Unique

Accommodations

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• Pages 61-63 of grade 4 & 6 TCH

Invalidation & Exemption Regulations

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Student Refusals

• Ship labeled booklet with SCORABLE documents. NOT NON-SCORABLES

• Submit Incident Report via online system to DOE

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ScorableNon-ScorableDistrict Overage

Returning MaterialsReturning Materials

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Special Packing Envelope

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Goal – assure student receives credit for all typed responses

Issues:• Responses not numbered• Responses out of order• Two responses on the same line• Response book says “typed response”, but

there is no typed response

Computerized Responses TCH - page 38

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Computerized Responses TCH - page 38

Student Name:Student ID:Grade:School:District:“Delaware”

8. Student’s short answer response

11. Student’s extended response

12. Student’s extended response

21. Student’s short answer response

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32. Student’s short answer response

33. Student’s short answer response

Please assure that:

•All responses are numbered

•Responses are in number order

•There is adequate spacing between each response

•Student information is on all sheets

•Number with “blank space” -indicates “no response”

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Master file Sheet

•TCH –p. 41

•Must be submitted manually

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Scoring Service Identification Sheet (SSID)

•One per grade

•Only side 1

•TCH –p. 42

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Packing ProceduresTCH – Page 48

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Shipper: BrightKey

• BrightKey will call you to schedule Pickup• BrightKey provides shipping labels• See page 50 of TCH

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BrightKey Pick-up

BrightKey retrieval ticket

TCH – pg 51

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Checklist for School Test Coordinators – Scorable booklets

Returning Scorable Booklets

TCH p. 52

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Shipping Labels - Scorables

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 Checklist: Returning Non-Scorables – Science & Social Studies

TCH, Page 54

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Shipping Labels: Non-Scorables

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Presentation for Your Use

• This powerpoint presentation will be posted on the Test Coordinator Website.

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Questions?