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1 DSTP School Coordinators Training February 2010.
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Transcript of 1 DSTP School Coordinators Training February 2010.
1
DSTP School Coordinator’s
Training February 2010
2
Welcome
3
in 2010• Key dates review and calendar• New deadlines for data
submissions
• No Writing in any grades
• No Supplemental Label run before testing
• No Master File Sheet
• Final DSTP Test Grades 8 & 11 Science and Social Studies May 2010
4
Who May Administer the DSTP?
• DE-certified educators (teachers, administrators, or guidance counselors)
• Delaware Licensed Speech Language Pathologists
• Paraprofessionals, if closely supervised by a DE-certified teacher
• Translators (if they are not also DE-certified educators, they must be closely supervised by a DE-certified teacher)
• Substitute teachers (if they are not also DE-certified educators, they must be closely supervised by a DE-certified educator)
5
Who May Administer the DSTP? Cont’d
If there is a severe shortage of staff, you may use:
• student teachers as Test Administrators, if closely supervised by a DE-certified teacher.
• school support staff to act as scribes.
6
TCH Page 9
7
Test Security
School Test Coordinator: ensures security of test materials
trains Test Administrators in security procedures
notifies DTC immediately in case of security breach
Test Security Policy is on 30 TCH and Appendix A in DFA
8
If you think you might have a security breach:
• Report it to the District Test Coordinator
• Even if you are not SURE, report it to the District Test Coordinator anyway
• DTC will notify DOE
• DOE will provide instructions
• Err on the side of cautiousness
• We want to be able to protect YOU
9
Two type of security breaches
• Improper handling/storage of materials• Improper test administration
10
Electronic Cheating
• Cell phones and other electronic
devices are not permitted.
– Prevent text messaging of answers– Prevent pictures of test being taken
11
Test Materials
12
Test Materials
Test Coordinator HandbookDirections for AdministeringInclusion GuidelinesTest BookletsResponse Booklets
13
What to Do When• Appendix D of TCH: page 70
14
TC Prep Checklist• Appendix E of TCH, page74
15
Before Testing
16
Providing Notice to Students, Parents & Guardians
17
Parent Letter• Dated 2/26/10• Multiple copies in English• Ten copies in Spanish
Double-sided
18
March Testing Schedule – Grades 2-6, 8 and 10
19
March Testing Schedule – Grades 7 and 9
20
Test Sessions and Make-up Dates
Schedule of each test day summarized on p. 14-15 of TCH and page 5 of DFA
Make-up datesFriday, March 12 – Mathematics onlyMarch 17 – Thursday, March 25 –
Mathematics and Reading
21
Page 5 of DFA for
each grade
22
Receipt and Inventory of Materials
23
Test Materials Inventory and Security Checklists
Packing and Security Checklist format will change
24
Sample Assembly ID Sheet
Sample page 24 TCH
25
Packing ListPage 20,
TCH
26
DISTRICT SECURITY CHECKLISTAll test and response booklets will be pre-labeled.
27
SCHOOL SECURITY CHECKLISTNames listed for Grades 2-4 only
Spring test and response booklets are pre-labeled.
Student Roster – Grades 2, 3 & 4
Student names and security #s are on the Student Roster
29
Checklist for District Test Coordinators
Inventorying Test Materials
Page 25
30
Checklist for School Test Coordinators
Inventorying Test Materials Page 25-26
31
Confirming Labels and Ordering Labels
32
Pre-ID of Materials
• Materials for Special Ed and ELL students will now be Pre-labeled.
• All materials for students will be same form.
• No special labels for Special Ed and ELL for 2010
33
www.doe.k12.de.us/aab/coordinator
34
Grades 2-10 Label Request Sample Screen
•Allows selection of dist/school
•Requestors name mandatory
•Ids will now be validated
•Error will be displayed if not valid id
35
Supplemental Label Dates• Only one label shipment for March testing.
• Label site activated on 2/27/10
• Final label requests due 3/16/10
• Labels received by 3/24/10
36
Do Not Delay Shipment
• If you test students and do not receive labels in time for shipping your materials, do not delay your shipment– This booklets must be returned with normal
scorable shipment. – These are not put in special handling
envelope.
37
Distributing Materials to Test Administrators
Security of test materials
Distribute test materials in the morning before test, not before
Transfer materials to special programs
38
TEST Materials to Distribute
*** HIGHLIGHTERS MAY BE DISTRIBUTED DURING MATH ***
Math Day 1( 3/10) Math Day 2 (3/11)
Grade 2 Do Not Distribute Calculators
Do Not Distribute Calculators
Grades 3-6, 8 and 10
Do Not Distribute Calculators
Do Distribute Calculators
Grades 7 and 9 Do Distribute Calculators
Do Not Distribute Calculators
Materials to Distribute:
39
Additional Test Materials Information:
*** HIGHLIGHTERS MAY BE DISTRIBUTED DURING MATH ***
Calculator Day Non-Calculator Day
Do Distribute:
–Test Booklets
–Response Booklets
–Support Materials Booklet
–Rulers
–Calculators
Do Not Distribute:
–Calculators
Do Distribute:
–Test Booklets
–Response Booklets
–Support Materials Booklet
–Rulers
Materials to Distribute:
40
Calculator Recommendations
Grades 3-5: • recommend a calculator suitable for elementary
students
Grades 6-8:• Recommended calculator is a scientific
calculator• However, may use graphing calculator if that is
what students regularly use• Graphing calculator is not an advantage for
these grades• Empty the memory before testing!
41
Calculators, cont’dGrades 9-10:• recommend a graphing calculator
Page 41
TCH Note:
42
School Test Coordinator must always have a record of…
• Which Test Administrator has which test booklets
• When the booklets were given to the TA
• Where the TA stores the materials
• When the TA Returned the materials
43
Special Education and ELL Accommodations
Guidelines for Inclusion (revised 2/2009 or www.doe.k12.de.us/aab)
Record Accommodations in DSTP Accommodations Application by close-of-business, day before testing
Test Accommodations must already be in students IEP/504 plan
New computer applications called DSTP Accommodations (DSTPA)
44
Accommodations, cont’d
• Some classroom accommodations are not permitted during DSTP.
• Test Administrators must be aware of the accommodations for which each student is documented in DSTPA.
45
Scribing Protocols• Separate Scribing Protocol for American Sign
Language
• Read Page 41-44 in the Guidelines for Inclusion
• Student – must place punctuation– need not spell words
• Scribe – must spell words correctly
– will scribe exactly what student says
• Notify DOE of non-Spec Ed/504 students using scribes via Online Incident Report
46
Improved Guidance on How to Administer Accommodations
These NEW APPENDICES to the Guidelines for Inclusion:• Provide guidance on how to administer certain
accommodations.• Clarify eligibility• May change the way in which these accommodations are
administered, • May change the persons to whom these accommodations
are administered.
• See the new appendices to the Guidelines for Inclusion• You must use these to train test administrators who will
administer these accommodations. • You must comply with these procedures for testing• Doe trained about 100 ELL and SWD staff from around
the state in the new Guidelines for Inclusion (May and Sept 2009)
47
Improved Guidance on How to Administer Accommodations, cont’d
English Language Learners• Appendix H: Protocol for Simplifying Language/
Paraphrasing • Appendix I: Protocol for Reading Aloud the DSTP• Appendix J: Protocol for Native Language Interpreter/
Sight Translator
Students with Disabilities• Appendix I: Protocol for Reading Aloud the DSTP• Appendix K: Graphic Organizers • Appendix L: Protocol for Sign Language Interpreters
48
Exemptions for Recently Arrived ELLs
• Reading ONLY (March 2010)
• Any student in grades 2-10– In US schools less than one year
• means student does not have to take DSTP reading.
• Enter Accommodation 901 (98) in DSTP Accommodations
• DOE checks students with accommodation 901 to make sure they are eligible.
49
Braille Large Print
SpanishKurzweil
Special Versions of the DSTP
50
Pearson queried schools about # special versions needed
Shipped separately
Notify Pearson if you need more than ordered
Supplementary instructions
See p. 43-46 of TCH for handling of Special Versions
Special Versions
51
Spanish Math Materials, grades 2-4p. 43
52
Spanish Mathematics Translation
Accommodation 707(84): Allows school to translate the SAT10 into the student’s native language (other than Spanish, which is provided)
Student will NOT get a SAT10 percentile rank score.
53
Spanish Test Materials Package
No test booklet will be included All students can use pre-Id booklet
54
Accommodation 702(76) – Response in Spanish
Allows students to respond by writing their responses in Spanish. Students must have this accommodation if they will respond in Spanish
There is no accommodation that allows students to respond in any other foreign language, verbally or in writing. Students may NOT respond in any other language and have responses translated into English. Students must respond in English or Spanish if they have accommodation 702(76).
55
Kurzweil Availability
Available for Grades 3-10
56
Testing Students in Special Programs
57
Students in Special Programs Refer to p. 14 and Appendix D in TCH DAPI Consortium Discipline Alternative
Programs NOT DSCYF
58
Consortium Discipline Alternative Programs – Appendix C
• You must transfer materials to the following sites if they are serving your students:– Because We Care– PEAK– Parkway Academy (Provcorp)– SCOPE– Kingswood Academy
• Also, DAPI
59
Do not transfer materials to:
• Private court-ordered placements such as:– Project Stayfree– Advo-Serve– Aquila– Other?
60
Presentation for School Coordinators to use when training Test Administrators
• This powerpoint presentation will be posted on the Coordinator Website.
61
IMPORTANT:
• In order to train T.A.s in proper procedure, District and School Test Coordinators must know the procedures
• Grade 2 Directions for Administering is secure and may not be distributed
• Non-Secure Grade 2 DFA is posted on the Coordinator website and may be distributed.
• DISTRICT AND SCHOOL TEST COORDINATORS MUST READ the DIRECTIONS FOR ADMINISTERING.
62
During Testing
63
Make-ups
Complete in time for shipping on Friday, March 26, 2010
Make-up dates summary Friday, March 13 – Mathematics only Wednesday, March 17 - Thursday, March 25 –
Mathematics and Reading
64
If this is the result of teacher, school, or student error, you must: Transcribe into a single booklet
Put all booklets into a special packing envelope
What if I have a student who has answers in two or more response booklets?
65
Other Transcribing Questions• Do we have to transcribe Braille Writer
print-outs of student answers?
– Yes. The scorers do not read Braille.
66
Do we have to transcribe answers of students with word processing accoms?•No. No.
•Write student info on print-outs. Write student info on print-outs. •Put in special envelope with response booklet Put in special envelope with response booklet •Pearson (Harcourt) will insert responses into Pearson (Harcourt) will insert responses into bookletbooklet•In each open-ended response space, write, In each open-ended response space, write, ““typed responsetyped response””
67
Possible Incidents
Students sick during testingDisruptive behaviorBomb threatsFire alarms
68
After Testing
69
Completing & Returning Forms
ABSENCES:Schools are required to keep
records of those who were absent from both regular and make-up testing.
70
Security Certifications
• Page 61-66 TCH• Signing this document certifies that you:
– administered the DSTP in accordance with the Directions for Administering
– have received and complied with the Test Security Policy
71
Security Certification Forms
•Due Apr. 20, 2010
•Sign AFTER testing, NOT BEFORE
Each TA should READ & Sign
72
Online Special Exemption Requests & Incident Reports• Submit for all grades, 2-10• Use the DSTP Incidents and Exemptions
Application online (make sure you have access to application)
• Submit to District Coordinator ONLINE
• STC submit to DTC by April 13, 2010
• DTC submit to DOE by April 15, 2010• Send back-up documentation to District
• April 15th is the last day we will take any exemption requests or incidents we will no longer accept late submissions
73
Student Refusals
•Ship with SCORABLE documents.
•Submit Incident Report
74
Returning MaterialsScorables
Non-ScorablesDistrict Overage
75
Special Packing Envelope
76
Goal – assure students receive credit for all typed responses
Issues:• Responses not numbered• Responses out of order• Two responses on the same line• Response book says “typed response”, but
there is no typed response
Computerized Responses TCH - page 38
77
Shipper: BrightKey
• BrightKey will call you to schedule Pickup• BrightKey provides shipping labels• See page 57 of TCH• If don’t receive call by March 24, 2010 call at
1-866-348-6300.
78
•One per grade
•Only side 1
•Page 49-50 TCH
•NO Master File Sheet
Scoring Service Identification Sheet (SSID)
79
Checklist for School Test Coordinators: Scorable Booklets
Page 55
80
Shipping Labels - Scorables
81
Checklist: Returning Non-Scorables
Page 60
Support Materials Booklets shipped with NON-Scorables
82
Shipping Labels: Non-Scorables
83
Security Checklist Reminder
• PLEASE make sure to send back your SECURITY CHECKLIST with the nonscorable materials
84
Questions?