1-877-4MY-CLUB © 2008 Doxess. All Rights Reserved. Club Presentation Press or left-click on mouse...

1-877-4MY-CLUB © 2008 Doxess. All Rights Reserved.

Club Presentation

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Welcome to ClubRunner™

Discover a better way to communicate.


What is ClubRunner?ClubRunner is an award-winning collaboration tool for clubs that want to effectively:

• Reach members

• Improve communication between members

• Better organize their club

It is an online service comprised of powerful tools designed to:

• Maintain your club data

• Boost communications

• Organize events and volunteers

• Help your club run more efficiently and easily


What are the key benefits of ClubRunner?

• Superior communication features

• Effortless web presence & availability of club information

• Effective club image & improved public relations

• Stronger membership growth and retention

• Centralized club reporting and administration

• Better handling of events and volunteers

• Increased data security

• Automatic transfer of information between districts and other clubs


What does ClubRunner do?ClubRunner helps your club with the following tasks:

• Creating an easy-to-update club website

• Storing & maintaining member information using an online directory

• Communicating easily and securely via e-mail

• Sending personalized e-bulletins to members & friends

• Organizing club events & online registrations

• Sharing & storing important club documentation

• Tracking and reporting meeting attendance


What this presentation coversThe following features will be covered in this presentation:

• Website Manager

• Member Directory

• Message Center

• eBulletin

• Event Planner

• Volunteer Management

• Attendance Manager

• Sponsorship Feature


WebsiteManager

Website ManagerMaintaining effective web presence is one of the most challenging tasks clubs face today. Other challenges include presentation, image handling, timely updates and the overall organization of a website.

ClubRunner minimizes technical issues related to website presentation and maintenance by allowing you to focus on the actual contents of your site such as news, events, links, documents and photos.

Also, the ability to edit the website is not limited to one person. Access can be granted to many contributing members, making it more current and interesting.


WebsiteManager

AdministrationMaintaining the website is done through a secure login.

ClubRunner has five levels of access so you can get more members involved!


WebsiteManager

Public Home Page

Add club-specific links

Edit home page stories and news

Meeting information & map for visitors

Announce upcomingspeakers,events, and more…

List executives & directors

…all without having to know HTML!


WebsiteManager

Adding ContentTo add a story to the home page, any member who has been granted editor rights can log in, then type contents into the built-in editor.

Pictures are automatically resized and compressed!

These options allow you to hide or show an article on the home page, stories archive, and eBulletin.


WebsiteManager

Immediate Results

Contents appear immediately on the home page and eBulletin (if selected).

Images uploaded are converted into thumbnails which can be clicked to display in full size

Links can be embedded within contents to take visitors to other websites or pages within your site.


WebsiteManager

ContentYou can add the following content to your website:

• Upcoming speakers

• Links to other websites

• Events calendar

• Photo albums

• Registration forms and flyers

• Custom site pages for committees and projects

• Private members only document storage for Word, Excel or PDF

• Sponsor advertisements to raise funds


MemberDirectory

Member DirectoryClubRunner makes it easy to manage your member directory by:

• Managing membership information with photos

• Allowing each member update his or her own profile

• Printing or downloading an up-to-date photo directory

• Easy conversion to Excel, Word and CSV

• Creating additional fields to track more information

Member information is not available to the general public. ClubRunner stores your directory database safely in a password-protected members-only area of your site.


MemberDirectory

Managing MembershipClubRunner helps you manage your member photos, addresses, email address, phone numbers and more.


MemberDirectory

Easy maintenanceYour members can easily login and update their own profiles. All they need is a computer with Internet access. No more excuses for out-of-date directories!

Information is automatically

updated at the District and Zone level, including executives and

directors

Information is automatically

updated at the District and Zone level, including executives and

directors


MemberDirectory

Printable Photo DirectoryPrinting the club directory is a breeze with ClubRunner. The directory is generated and formatted for you in Microsoft Word, ready to print by any member.

Each profile contains basic

contact information, plus custom fields you

can define

Each profile contains basic

contact information, plus custom fields you

can define


MemberDirectory

Meeting ResponsibilitiesNeed to keep track of who does what? ClubRunner can help! Simply define your meeting roles and assign members. They will automatically get reminded every week.


MemberDirectory

FriendsAdding friends to your ClubRunner site is a great way to attract new members. Friends are non-members that can receive your eBulletins and event invitations. You can also add visitors, speakers, family members, co-workers and more!

Each member has the ability to add friends

Each member has the ability to add friends

This is a great way to keep prospective

members in the loop!

This is a great way to keep prospective

members in the loop!


MessageCentre

Message CenterClubRunner simplifies the way club members communicate via email—whether it be within their club, to prospective members, club directors or special groups and committees.

In addition, email addresses are centralized. This means that if a member changes his/her address, it is reflected everywhere, in all distribution lists, without the need to notify others.


Message Center

Since your site has all the club members’ email addresses, sending a broadcast message to all or selected members is easy.

Easily attach files to your email:


Message Center

You can also create as many custom distribution lists as you wish.

Messages arrive individually, personalized with the member’s name and club along with the sender, so they are not interpreted as spam.

Custom Distribution lists are great for:

• Board of Directors• Committees• Projects

Custom Distribution lists are great for:

• Board of Directors• Committees• Projects


eBulletin

eBulletinThe eBulletin is a great way to boost public relations, club image and membership growth and retention.

Create a professional email newsletter quickly by incorporating contents such as stories, news, speakers and events from the website.

ClubRunner’s bulletins are displayed within the body of the email itself, not as an attachment or a link.

Readers will more likely begin reading the newsletter right away.


eBulletin

Sample eBulletinBulletin name is

customizableBulletin name is

customizable

Welcome greeting is personalized for each member and

friend

Welcome greeting is personalized for each member and

friend

Upcoming speakers

automatically appear from

website

Upcoming speakers

automatically appear from

website

Each event appears as a link

back to event page

Each event appears as a link

back to event page


eBulletin

RemindersThe club bulletin goes beyond mere reporting. It is a personalized reminder system for each member which automatically includes their commitments and outstanding duties related to club meetings, events, new member programs and more.

Commitment Reminders:• Event registrations• Volunteer signups• Meeting responsibilities• New member tasks

Commitment Reminders:• Event registrations• Volunteer signups• Meeting responsibilities• New member tasks


Event Planner


Event Planner

Event PlannerOrganizing and promoting your club’s events has never been easier. ClubRunner helps you with these event planning functions:

• Posting an event page

• Email Invitations

• Online Registrations

• Volunteer Management

• Communication

• Requesting help

• Printing guest lists and name tags


Event Planner

Email InvitationsClubRunner helps promote your event by sending email invitations. Members need only to click on the “Register Online” link and enter their password.

If your district is on CR:Send email invitations to other club presidents along with a sign-up sheet of their members. They can even book themselves directly on your site! Even if your district is not on ClubRunner, you can communicate with clubs that are.


Event Planner

Online RegistrationAfter supplying their password, members can register themselves, as well as any guests.

Members get a confirmation email

after registration

Members get a confirmation email

after registration


Event Planner

Registration Reports

The event chair can print reports of the registered attendees, alphabetical or grouped by club. Guests are listed next to the Rotarian who registered them.

The event chair can print reports of the registered attendees, alphabetical or grouped by club. Guests are listed next to the Rotarian who registered them.


Event Planner

Events CommunicationNeed to contact your attendees before the event to remind them? The Event Planner lets you fire off a quick message to them without the need to know who has registered already.

You can use the same form to send a

“Thank You” message to

attendees after the event has occurred!

You can use the same form to send a

“Thank You” message to

attendees after the event has occurred!


Event Planner

Print Name TagsName tags are very time-consuming for events with a large number of registrations. ClubRunner takes the pain out of printing name tags by doing it for you!

Name tags are generated in a Microsoft Word format and

are ready to print.

Just click “View” then print!

Name tags are generated in a Microsoft Word format and

are ready to print.

Just click “View” then print!

Choose from 2 formats: Badges (for use in sleeves)

or Stickers

Choose from 2 formats: Badges (for use in sleeves)

or Stickers


Volunteer Management

Volunteer Management Volunteers are the heart of a Rotary club. ClubRunner makes it easy to manage the task of organizing tasks, time slots, and sign-up sheets.

Issue reminders and emails easily to all relevant parties

“Within minutes I had an online signup sheet, emailed the entire membership, and starting getting volunteers! Thank-you ClubRunner!” -Brenda M.



Task ManagementThe first step is defining all the various tasks that need volunteers. The event chair can define them easily in ClubRunner, and specify the number of people needed for each task and time slot combination. Just email the invites!

Once this is done, email invitations are sent to all members with one

click!

If the District is on CR, the captain can email invitations to other

clubs as well!

Once this is done, email invitations are sent to all members with one

click!

If the District is on CR, the captain can email invitations to other

clubs as well!



Adding a volunteerMembers can register themselves, or can be registered by any club executive.



Volunteering OnlineMembers can view a sign-up sheet on the site to see all the available slots. They can then book themselves for one or many of the slots.

Unlike other sign-up methods, no two

members can accidentally sign up for the same slot!

Unlike other sign-up methods, no two

members can accidentally sign up for the same slot!



Volunteers NeededThe event chair can always find out the number of volunteers needed for an event through a task summary report.



During the eventOn the day of the event, the event chair can print reports of all the volunteers who signed up. The report can show an alphabetical listing of all volunteers and their contact info, or an overview of the entire schedule.



Communicate with volunteersBefore the event, the chair can send a quick reminder to all volunteers. Just type the message and click send. ClubRunner takes care of the rest, including a personalized footer reminding the member of their scheduled tasks!

This is a great tool to use after the event

to thank the volunteers for all

their help!

This is a great tool to use after the event

to thank the volunteers for all

their help!


Attendance Manager


Attendance Manager

Attendance ManagerKeeping track of members’ attendance is quick and easy. Just add the meeting, then check off those who attended.

ClubRunner will calculate members’ YTD percentages, meeting percentages, as well as monthly reports.


Attendance Manager

How it worksClubRunner generates a ready-to-print attendance list.

You can then take it to your club meeting to check off members who attended.

Later, enter the data into ClubRunner.

Or better yet, inquire about our barcode

reader add-on. Simply scan each member’s badge then connect!

Or better yet, inquire about our barcode

reader add-on. Simply scan each member’s badge then connect!


AttendanceManager

View members’ attendanceYou can view a list of your members’ and their Year To Date attendance percentage.

Multiple leave of absences can be added for members to make

reporting more accurate

Multiple leave of absences can be added for members to make

reporting more accurate


Attendance Manager

View meeting statisticsYou can also view a list of your meetings and the attendance percentage per meeting.


Attendance Manager

View attendance for all meetingsIf you need to view a members’ attendance in more depth, you can view all meetings within a date range.


Attendance Manager

Make-upsMake-ups are easily taken care of in ClubRunner.

You can just select the member’s name, and the meeting that was missed. Optionally, a small description can be added.

This will update the club and member’s attendance reports

accordingly.

This will update the club and member’s attendance reports

accordingly.


Attendance Manager

Reporting to DistrictClubRunner automatically calculates the data you need to send to your district every month.

If your district is online with ClubRunner, then the reporting gets easier – with just the click of a button!

“Our club’s secretary finds the attendance module easy to use. Truly a marvelous product backed by sterling service.” -Randy M.


Security

What about security?You can rest assured that your data is secure and private as ClubRunner is equipped with:

• Unique login names and passwords for each member

• Multi-level access rights for members

• Firewall and anti-virus protection

• Protection features for private information that is not meant for the public

• Backups of your website and membership information automatically made every four hours

• Features that help maintain the privacy of email addresses

• Public Messaging tools that allow for anonymous contacts


Sponsorship FeatureShowcase your club’s sponsors while earning fundraising revenue from your website!

ClubRunner allows your club to sell ad links for your website and upload them directly. This is a great opportunity to raise funds from your website.

You get total control!

Your club keeps 100% of the revenue! You set your own rates and

policies.

You get total control!

Your club keeps 100% of the revenue! You set your own rates and

policies.

Sponsorship Feature


TestimonialsDon’t take our word for it! Read all about what current users are saying about ClubRunner.

Click here to read them all!(Internet connection required)

“ClubRunner is nothing short of phenomenal!”

Robert N. (Islip, NY)

“ClubRunner is nothing short of phenomenal!”

Robert N. (Islip, NY)

“ClubRunner is making my life so much easier as

Club President.”George R. (Peterborough,

ON)

“ClubRunner is making my life so much easier as

Club President.”George R. (Peterborough,

ON)

“ClubRunner gets the information and tools right

to our member’s fingertips. Communication is easier than before. It is a

big time saver – flexible and easy to use yet

powerful.”Justin R. (St. Martin)

“ClubRunner gets the information and tools right

to our member’s fingertips. Communication is easier than before. It is a

big time saver – flexible and easy to use yet

powerful.”Justin R. (St. Martin)

"ClubRunner is fantastic... we struggled for years to get "on-line"

and what you have engineered makes it so easy for us to

communicate with members as well as with our local community.

Well done!" Bob A. (North Delta, BC)

"ClubRunner is fantastic... we struggled for years to get "on-line"

and what you have engineered makes it so easy for us to

communicate with members as well as with our local community.

Well done!" Bob A. (North Delta, BC)

“Just wanted to let you know how much our club likes ClubRunner. It

has revolutionized the way that we attract prospects and

communicate with current members. Since we launched the

website, every weekly speaker and every guest has mentioned that our website is really good.

Thanks to ClubRunner!”Scott L. (Boston, MA)

“Just wanted to let you know how much our club likes ClubRunner. It

has revolutionized the way that we attract prospects and

communicate with current members. Since we launched the

website, every weekly speaker and every guest has mentioned that our website is really good.

Thanks to ClubRunner!”Scott L. (Boston, MA)


Visit Live SitesVisit some live ClubRunner sites! (Internet connection required)

www.bostonrotary.org (Boston, MA)www.erierotary.org (Erie, PA)www.nyrotary.org (New York, NY)www.cshrotary.org (Crestwood, MO)www.augustarotary.org (Augusta, ME)www.sonomavalleyrotary.org (Sonoma Valley, CA)www.greenwoodrotary.com (Greenwood, SC)www.clubrunner.ca/geelongeast (Geelong, Australia)www.clubrunner.ca/edmontonstrathcona (Edmonton, AB)www.rotary7080.org/citycentre (Mississauga, ON)

Click here to view more


Customizations

ClubRunner can be customized to fit your club’sunique needs:

• Banner artwork

• Template customization and design

• Custom Splash page

• Bulletin header and template

• Attendance Barcode Scanner Add-on

Please contact us for more information and pricing.


Affordable pricing for non-profits

Some restrictions apply. Please consult your Subscription Agreement for more details. Above prices include ClubRunner ads. To remove, add $100 to annual fee. Custom domain names are an additional $29.95/year for minimum term of 3 years. Prices subject to change.

Subscriptions include all modules of ClubRunner, hosting and bandwidth, disk storage, backups, and automatic integration with districts and other clubs. Setup includes loading your member data from electronic format.

Every subscription comes with a 30-day full money back guarantee.


Awards

ClubRunner was awarded the Microsoft Impact Award for Community Leadership after its release in April 2003.

This award is presented by Microsoft to one software application across the country, that makes a lasting impact on the community and is beneficial to its recipients.


What’s Next?

Subscribing is quick and easy.

Just complete our order form at www.clubrunner.ca/order and your site will be ready within a week!

30 Day Free Trial

Need a closer look? Take advantage of our 30-day free trial. This gives you access to the full version of ClubRunner. Sign up at www.clubrunner.ca/trial for your free trial. Any contents added during your trial period will carry over into your site once you sign up.


Contact UsFor more information, or to set up ClubRunner for your club or district, please call 1-877-4MY-CLUB, or email us at [email protected]

Visit us at www.MyClubRunner.com to find out more!

© 2008 Doxess. All Rights Reserved. This presentation is for informational purposes only. Doxess makes no warranties, express or implied, in this summary. ClubRunner is a registered trademark of Doxess.

1-877-4MY-CLUB © 2008 Doxess. All Rights Reserved. Club Presentation Press or left-click on mouse...

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