African Evaluation Association

THIRD CONFERENCE OF THE

AFRICAN EVALUATION ASSOCIATION 1 - 4 DECEMBER 2004 CAPE TOWN • SOUTH AFRICA

Address: PO Box 41829 • Craighall 2024 • Johannesburg • South Africa

Telephone: +27-11-880 3790 • Mobile: +27-82-881 0251 • Facsimile: +27-11-880 4736 • Email: chair@afrea.org

AN APPLICATION FOR FUNDING

Prepared by the Conference Co-Chairs

Zenda Ofir (Chair: AfrEA) and Indran Naidoo (Chief Director: Governance

Monitoring, Public Service Commission, South Africa)

July 2004

Proposal for the Third AfrEA Conference, 1-4 Dec 2004

July 2004 1

1. THE IMPORTANCE OF EVALUATION IN AFRICA

Monitoring and evaluation (referred to in this proposal as “M&E” or “evaluation”) is a rapidly growing

field of specialisation among professionals in Africa. Several factors have contributed to this trend.

Many African nations now have democratically elected governments and pursue new ideals. In

countries across the continent there is thus a greater awareness of the need for accountable

governance and the wise use of resources to achieve the levels of development demanded by

increasingly more informed and vocal societies. Failures in development on the continent during past

decades as well as dwindling resources for development have resulted in the urgent pursuit of new

methods and approaches as well as calls for greater relevance, effectiveness and efficiency in the use

of available resources for governance and development.

Furthermore, a greater awareness of the need to understand and accommodate local contexts, values

and perceptions has accelerated the shift of evaluation from being almost exclusively in the domain of

international evaluators used by donor agencies to scrutinise policies, organisations, programmes and

projects on the continent to satisfy their own (donors’) requirements. More than ever before African

evaluators are called upon to assist in setting up M&E systems and evaluating interventions at

regional, national or local level.

Yet old perceptions and obstacles remain. In spite of the fact that Africa is one of the primary targets

for evaluation activities, African expertise in evaluation is often not available to, or recognised by,

international contracting agencies or by African governments and organisations. Outdated evaluation

approaches and methodologies are rife among evaluators and commissioning agencies, and even

these methods are often applied in a less than adequate way to produce incorrect conclusions and

recommendations.

This situation brings a host of new challenges to the evaluation profession in Africa as well as to those

commissioning evaluations. Evaluators in conjunction with their clients have significant power to bring

about change. Their methods and recommendations can bring organisations, programmes and

projects to their knee. On the other hand, if evaluators and commissioning agencies focus on the use

of monitoring and evaluation systems, their insights and methods can contribute greatly to better

governance, management and development at community, national or regional level.

Evaluators thus carry an awe-inspiring responsibility to do justice to the challenges of their work. This

means that good evaluators working in Africa have to have many essential qualities, among others

high quality, relevant and often innovative evaluation approaches and methods, sound and incisive

reasoning, strategic insights, acute sensitivity to context, and ethical conduct under all circumstances.

Furthermore, evaluators are working in rapidly-changing contexts at global, regional and national

level. Development has been re-conceptualised to focus not only on economic progress, but to

include dimensions of human rights, individual freedoms, increasing choices and capacities to

choose, and sustainability after donor funding is withdrawn. Past evaluations tended to focus almost

exclusively on donor-funded projects and programmes, rather than on policies and institutional and

other frameworks within which development was taking place. Some of the new challenges are

highlighted in a recent concept paper by the International Development Evaluation Association1. It

states among others:

1 From: Rethinking Development Evaluation, a concept paper prepared for an IDEAS Symposium, March 2004

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“Little attention was paid to how single projects and programs helped attain the larger

goals of development, not to mention to the multidimensionality of development

involving various actors (public, private, third sector) from developed and developing

countries working in partnership to achieve common ends. All this poses new issues of

relevance, sustainability and contribution to goal achievement.”

It is now the right time to concentrate efforts and resources on renewal in evaluation in Africa, and on

building the capacities of evaluators as well as evaluation clients to meet the challenges posed by

changing contexts and new requirements. IF evaluation is to contribute effectively (as it can) to the

development of the continent towards prosperity and the enhanced well-being of its citizens, all

governments, agencies and organisations interested in good governance and management, and in

effective and efficient development on the continent, should become partners in a major effort towards

the promotion of, and renewal in, evaluation in Africa.

2. THE EMERGENCE OF THE AFRICAN EVALUATION ASSOCIATION (AfrEA)

Until 1999 there were few opportunities to network and share development evaluation experiences in

Africa. Evaluators worked in isolation. They were seldom trained in evaluation approaches,

methodology and standards, and tended to be technical specialists or management consultants who

were also occasionally called upon to develop monitoring systems or to do evaluations. Although

some national evaluation networks existed, they were isolated and often unable to generate the

required capacities and resources to facilitate effective networking and sharing of experiences and

lessons within and between African countries. Evaluation capacity building efforts were sporadic and

driven by individual interests or the interests of international development aid organisations. Few

attempts were made to nurture advanced level evaluation expertise, to promote training aimed at

African contexts and evaluation approaches or to highlight African evaluation expertise on

international platforms.

The African Evaluation Association (AfrEA) was founded in 1999 to address some of these concerns.

It was established as an umbrella association for national evaluation associations and focused on

enhancing evaluation capacity and promoting evaluation standards on the continent. It was

established at an opportune time. Its focus on sound monitoring and evaluation theory and practice

supports NEPAD and other initiatives on the continent that aim to promote transparency,

accountability and efficiency around government performance. It thus supports the promotion and

advancement of democracy in Africa. It also enhances efforts to improve governance and

management systems in a variety of sectors and to increase the accountability of public and

development institutions to civil society

During the past five years AfrEA has been active in a number of areas. Some of the highlights include:

i) Since the establishment of AfrEA in 1999, the number of formal and informal national evaluation

networks and associations in Africa has increased, often with AfrEA help, from six to 17, of which at

least 13 remain active. Several more are in the process of establishment.

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ii) It facilitated the development of the African Evaluation Guidelines (AEG), adapted from the

International Programme Evaluation Standards to suit African contexts. The African Evaluation

Guidelines were developed by seven national African evaluation associations as a guide to enhancing

the quality of evaluation on the continent. The Guidelines provide a checklist of 30 items essential for

quality assurance in evaluation. They have already been used by several institutions, including

governments, in major programme evaluations.

iii) An AfrEA website has been developed and updated. Among others it contains a database with

detailed skills profiles of evaluators in Africa, evaluation training materials and other evaluation

resources, information about associations and networks, news and opportunities.

iv) In order to stimulate networking and the sharing of

experiences and information, AfrEA organised two

conferences for African evaluators and others with

an interest in evaluation. The first Inaugural

Conference was held in Nairobi, Kenya in

September 1999. It was attended by more than

350 evaluators and development practitioners

from 35 countries; 88 papers on evaluation in

Africa were presented. Michael Quinn Patton,

world renowned expert in evaluation, trained the

conference participants for four hours each day.

His sessions were extremely well received and his

training text Utilization-Focused Evaluation in

Africa is regarded as one of the most useful

training documents freely available on the

continent.

v) The Second AfrEA Conference was also held in

Nairobi on 10-14 June 2002. It brought together

evaluators, researchers, policy makers, evaluation

users and donors from Africa, Europe, Asia, New

Zealand, Colombia and the USA. Discussions and

presentations on major development issues in

Africa were held in 12 topical strands. Evaluation

training was done by three eminent evaluators

from New Zealand, the USA and Peru. During the

final plenary and the subsequent meeting between

the national leaders and donors, several decisions were taken about the future of AfrEA.

Recommendations aimed at taking the Association into a next phase of development were accepted.

An Executive Committee was constituted and key priorities identified. Among others it was decided

that the Third AfrEA Conference would be held in South Africa.

vi) AfrEA facilitated funding to bring evaluation leaders from the national associations to the launch of the

International Organisation for Cooperation in Evaluation (IOCE) in Africa to the Inaugural meeting in

Lima, Peru. This enabled Africa to have two representatives on the IOCE Board. The AfrEA

Chairperson was elected as one of the two Vice-Presidents. The meeting also provided the national

AfrEA Goal

To promote and strengthen evaluation in

Africa

AfrEA Objectives

i. To promote useful evaluations that support

development in Africa

ii. To encourage the development and

publication of high quality evaluation

practice, research and theory development

based on African experiences and expertise

iii. To advance the building of evaluation

capacity on the continent

iv. To help establish, develop and support

national African evaluation associations and

regional evaluation interest groups.

v. To facilitate networking and information

sharing on evaluation in Africa

vi. To be a reference point for evaluation

information relevant to Africa.

vii. To promote and share African evaluation

expertise at relevant regional and

international forums and events.

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July 2004 4

leaders with the opportunity to meet and discuss matters of mutual interest, as well as strategies for

work and communication in AfrEA.

vii) AfrEA initiated or supported several evaluation capacity building courses held in various countries,

and AfrEA representatives attended and contributed to a number of international events and planning

meetings.

viii) AfrEA formed a partnership with UNIFEM to develop a network of gender and development evaluation

specialists from across Africa who can advise organisations and develop best practice in gender and

development evaluation in Africa. Twenty-five highly qualified evaluators are currently members of this

network, which is linked to a broader network of more than 150 organisations and individuals

interested in gender evaluation. In November 2003 a joint UNIFEM/AfrEA workshop was held in South

Africa to build Africa-wide capacity in gender and rights-based evaluation.

3. AfrEA SPONSORS

To date AfrEA has enjoyed the sponsorship of a number of influential organisations, to which it is

greatly indebted for their assistance during the crucial first phase of the organisation’s existence. In

particular, UNICEF ESARO in Nairobi has played a leading role in providing resources and facilitating

the creation of AfrEA, and in accommodating and supporting the AfrEA Secretariat between 1999 and

2002.

Sponsors of AfrEA activities since 1999 include:

African Development Bank

Agence Intergouvernementale de la Francophonie

Catholic Relief Services

Canadian Institutes for Health

Canadian International Development Agency (CIDA)

CARE International

Danish Agency for Development Assistance (DANIDA)

Family Health International (FHI)

International Development Research Centre (IDRC)

World Conservation Union (IUCN)

Norwegian Ministry of Foreign Affairs

UNAIDS

UNCHS

UNDP

UNICEF

UNIFEM

World Bank

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4. THE NEED FOR FURTHER SUPPORT OF EVALUATION IN AFRICA

Initiatives such as NEPAD, as well as increased democracy and the subscription of governments to

good governance via structures such as the Commonwealth Association of Public Service

Management (CAPAM), means that there is much demand for evaluation. The capacity in the different

parts of the continent varies, but it is still far from optimal, and most evaluations remain externally

funded and driven. This situation has not assisted in building the capacity or confidence of evaluators

from Africa to genuinely engage with important and controversial evaluation issues.

It has been widely documented that evaluation assists in the promotion of good governance, and it is

important that the momentum that has been built-up to date is not lost. During the past three years

AfrEA has started to build a sense of evaluation community in Africa, yet there is a great need to

intensify efforts to develop evaluation and to promote it more effectively across the continent.

African evaluation experts are very often absent from international evaluation platforms, conferences

and evaluation planning meetings. A recent list of those who had contributed to evaluation in the world

during past decades contained only one person from Africa among more than 100 evaluators. The

lack of published evaluation research from Africa contributes to this situation. Where expertise exists,

experiences are not formally shared through publication in peer reviewed literature or through

conference presentations. Systematic research and comparative studies integrating development

practice and theory, and evaluation practice and theory are not adequately done, in spite of the rich

experiences of evaluators who have worked in Africa.

Donors often seek a coordinated entry point for the initiation of capacity building and information

sharing initiatives. Several national evaluation networks are still pursuing the capacity to drive national

initiatives effectively; in other instances networks still need to be established. The new spirit of

accountability and self-help on the continent requires a firm focus on accountability and performance,

and hence will need strong national evaluation networks to support such initiatives with indigenous

evaluation expertise. This will furthermore require the strengthening of evaluation quality and

standards on the continent.

It is critically important that Africa becomes one of the leading voices and implementers in the field of

development evaluation. Evaluation needs to be an empowering activity that is well understood and

implemented in the relevant African contexts by practitioners, implementers, managers, donors and

governments. A pool of knowledge in this regard needs to be built up around policies, institutions,

programmes and projects in Africa and shared effectively to enhance evaluation practice on the

continent. Only then will evaluation in Africa contribute to development that is sustainable after

external funders have withdrawn.

AfrEA remains well positioned as an important instrument in helping to address all of the above in

conjunction with the national leaders of evaluation associations and networks on the continent. The

Third Conference of the African Evaluation Association comes at an opportune time and has been

conceptualised to make a major contribution in this regard.

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5. THE IMPORTANCE OF THE THIRD AFREA CONFERENCE

The Cape Town Conference will assist evaluation on the continent in a number of ways:

There is an urgent need for renewal in evaluation

rationale, approaches and methods in Africa. The

Conference will provide a forum at which

governments, donors, NGOs, civil society

representatives, evaluators and other influential

stakeholders can raise issues, listen to one another

and work towards ways in which evaluation can be

made more meaningful and useful for development

on the continent.

Since the uptake of evaluation has not been the

same in all African countries, there is an urgent need

for the sharing of lessons between evaluation

associations, and between individual evaluators, in

order to sustain the momentum that has been

developed since 1999.

It is now five years since the inception of AfrEA and

there is need for serious reflection in order to

strengthen and refine the strategy of the

organisation.

The timing of this conference is ideal in that it links

with regional initiatives such as NEPAD and CAPAM.

It is foreseen that representatives from these

organisations would be involved with the

Conference. It is important that the appropriate

synergies be harnessed and further developed.

Academic institutions across the continent have begun to offer courses in evaluation. It would be

extremely useful if practitioners and academics are able to network in order to share curricula and

methodologies, and to form partnerships to further strengthen their capacity and extend their reach.

It would be possible to move beyond traditional participants by drawing in representatives from civil

society and Members of Parliament. This will also ensure political buy-in and help to demystify

evaluation. One of the problems encountered within the evaluation community is the fact that

findings tend not to be used. Given that there is a commitment to utilisation-focused evaluation, this

will be an opportunity for exciting, interactive exchanges.

Conference Objectives

i. To stimulate and plan for renewal in

evaluation in Africa

ii. To debate, develop and demonstrate

the role that evaluation should play in

promoting democracy, good

governance and effective

development in Africa

iii. To showcase African evaluation

expertise and achievements

iv. To create a forum for the interaction

of representatives from various

sectors

v. To provide opportunities for sharing

technical expertise and insights

between African and international

specialists

vi. To build capacity on the continent

among evaluators and their clients

vii. To encourage a better understanding

of the articulation in Africa between

evaluation theory and practice, and

development theory and practice.

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6. CONFERENCE DETAILS

Conference Theme

Africa Matters, Evaluation Matters: Joining Forces for Democracy, Governance and

Development

Venue

Holiday Inn Conference Centre, Cape Town, South Africa

Date

1-4 December 2004

Pre-conference professional development workshops and meetings will be held on 29-30 November.

Primary Target Groups

Approximately 500 participants are expected from all over Africa and from other parts of the world.

Primary target groups are

Evaluators

African Government officials and politicians

Representatives of non-government and civil society organisations engaged in M&E

Representatives of national, regional and international development and donor institutions

Civil society representatives

Academic staff and students

Approach

The Conference will be designed to stimulate renewal in evaluation in Africa and bring evaluators,

evaluation clients, governments and development practitioners up to date with the latest

developments in evaluation in the areas covered by the training activities, the special sessions and

the technical strands.

Participants will be encouraged to challenge conventional evaluation wisdom and to highlight lessons

and innovations in evaluation approaches and methodology.

All Conference contributions will be expected to contain some analysis to reflect at least one of the

dimensions of the Conference theme.

One of the key Conference outputs has to be a new vision and strategies that can launch - through

effective partnerships - a new phase in African evaluation which will strengthen evaluation on the

continent for democracy, good governance and management, and effective development.

The Conference will be structured to provide many opportunities for interaction among specific interest

groups, and between evaluators and those sectors with whom they normally would not share and

debate ideas and experiences.

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The Conference theme has synergies with that of the European Evaluation Society (EES) Conference

(www.europeanevaluation.org) to be held in September, and with that of the Latin America and the

Caribbean Network of Monitoring, Evaluation and Systematization (ReLAC) Conference to be held in

October 2004 (www.preval.org), which will focus on the theme “Evaluation, democracy and

governance: Challenges for Latin America". AfrEA and ReLAC, and possibly EES (still to be

approached) aim to compare the issues and solutions offered by the experiences on the two

continents and to use this knowledge to develop a better understanding of the factors influencing

evaluation across cultures and geographic borders in developing contexts

This comparative approach will support the objectives of the International Organisation for

Cooperation in Evaluation (IOCE) which is an umbrella organisation for evaluation associations across

the world which furthers the international understanding of and collaboration in evaluation (Read more

about the IOCE in www.ioce.net).

Structure

The Conference will be based on a series of plenary and special sessions as well as technical

strands, several of which will run in parallel at any given time. (Note that Monitoring is usually included

in the concept of Evaluation).

Plenary Sessions include presentations by the Presidents of the International Organisation for

Cooperation in Evaluation (IOCE), and of the International Development Evaluation Association

(IDEAS) respectively:

i. Internationalising Evaluation – implications for Africa

ii. Africa in the Evaluation Renaissance

The Special Sessions are:

i. Evaluation in a Culturally Diverse World

ii. Re-thinking Development Evaluation in the African Context

iii. Developing Evaluation Capacity in Africa

The Technical Strands are:

i. Innovation in M&E Methods and Approaches in Africa

ii. Community-based M&E

iii. M&E for Good Governance

iv. M&E, NEPAD and other Regional Initiatives

v. M&E and Poverty Reduction

vi. M&E for Conservation and Sustainable Development

vii. M&E in Education

viii. Gender and Rights-based M&E

ix. M&E and HIV/AIDS

x. M&E and Health

xi. M&E, Agricultural Research and Rural Development

A provisional Conference programme is given in Annex 1.

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Partners

Funding partnerships (see below) are currently being negotiated and established, while a number of

Conference endorsements are being sought, among others from relevant South African Government

Departments such as Public Service and Administration, National Treasury, Environmental Affairs and

Tourism, and The Presidency.

International and South African organisations as well as government departments (such as Public

Service and Administration, Provincial and Local Government, Office of the Public Service

Commission, National Treasury) will be invited to host specific sessions.

Major players in the international evaluation arena, such as the International Organisation for

Cooperation in Evaluation (IOCE), the International Development Evaluation Association (IDEAS),

and the OECD/DAC Network on Development Evaluation have also agreed to host Special Sessions,

while others are still being approached in this regard. Please inform us if your organisation is

interested in hosting a session.

Exhibition

In order to maximise exposure at the Conference, opportunities will be given to interested

organisations across the continent and elsewhere to display evaluation resource exhibits at the

Conference venue.

Translation

AfrEA regards the participation of French speaking African countries in the Conference as essential to

its success, and English/French and French/English translation services will be provided wherever

possible as far as resources allow, taking cognisance of the fact that these services are exceedingly

expensive. Materials will as far as possible be provided in English and in French.

Special Meeting of the South African Evaluation Network (SAENet)

For the past two years the South African Evaluation Network has been operating in an informal

manner using a listserv and seminars to facilitate information sharing and promote interaction within

the local evaluation community. The Conference provides an excellent opportunity to move the

Network to a next phase of development. A special meeting will be held to plan the way forward for

the next two years, either as Network or as a formal evaluation Association.

7. CONFERENCE ORGANISATION

The Conference will be organised by the AfrEA Secretariat in conjunction with representatives from

the South African Evaluation Network, the South African Government and the AfrEA Executive

Committee.

The AfrEA Secretariat has significant experience in organising events of a similar nature and scope.

Expertise will be contracted in as required.

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8. PRE-CONFERENCE PROFESSIONAL DEVELOPMENT WORKSHOPS

Several half to two day workshops will be held by just before, during and/or after the Conference by

highly experienced African and international evaluators, in order to build capacity in specific areas of

evaluation. All workshops will be structured to draw from international as well as African perspectives

and experiences.

Workshops that international and African evaluation experts have agreed to host are

i. Introduction to Assessing Organisational Performance (2 days)

ii. The Evaluation of Health Programmes in Complex Emergencies (2 days)

iii. Designing and Building Performance-based Monitoring and Evaluation Systems: A tool for Managing Programmes and Policies (2 days)

iv. Participatory M&E Tools for Building Capacity of Parliaments in Poverty Monitoring (1 day)

v. RealWorld Evaluation: Conducting Evaluations under Constraints of Time, Budget and Data (1 day)

vi. Managing for Results Using the ProLL Integrated Performance Management Framework (1 day)

vii. Designing and Implementing a Results-Based Monitoring & Evaluation System in the Public Sector (1 day)

viii. Building National Capacity through effective Evaluation Associations and Networks (1 day)

ix. Contracting for Evaluation (1 day)

x. An Introduction to Programme Theory and Logic Models (Half day)

xi. Using and Teaching Logic Models (Half day)

9. MARKETING THE CONFERENCE

Information on the Conference will be widely disseminated through

the national evaluation associations and networks in Africa

specialised African and international evaluation related listservs such as EvalTalk, EvalPres,

XCeval, UN-EVAL, Eval-Net, IPDET and IDEAS

evaluation websites, which will be provided with information about the Conference for inclusion on

their events and news pages

a list of more than 2 000 African and international contacts (individuals and organisations) with a

specific interest in evaluation, compiled by the AfrEA Secretariat

the media

the strand and sub-theme coordinating organisations

the South African Government Communication Information Services (GCIS)

where possible, the communication systems of other governments in Africa.

10. FINANCIAL MANAGEMENT

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Two institutions will be used to manage the funding, and funding partners will be in a position to

choose if they have a specific preference. The AfrEA Chairperson will be responsible for ensuring

appropriate management systems for the Conference funding, which will include auditing of the

Conference accounts.

The two institutions that will be authorised to manage the funds on behalf of AfrEA both have a

proven, highly credible reputation for the management of grant funding from local and international

sources. They are:

The Financial Administration of the University of the Free State, South Africa. The University

charges 7% of the total income for the management of the Conference account. More information

about the University of the Free State can be found at www.uovs.ac.za.

Evalnet, an evaluation consultancy located in Johannesburg, South Africa, currently provides the

facilities for the AfrEA Secretariat and has handled the financial management of several audited

grants at no or minimal cost on behalf of AfrEA. In this case the charges for the management of the

total Conference account will be US$3 500 in total, including the auditing costs. More information

about Evalnet can be found at www.evalnet.co.za.

11. BUDGET

The Conference will be organised to the highest professional standards, should resources allow.

The total budget for the Conference amounts to ZAR 2,021,000 (USD 321,000).

The budget components are given in the table in Annex 2. Budgeting has been done accurately and

detailed breakdowns of each of these components can be provided upon request.

12. FUNDING PARTNERSHIPS

The Conference will be funded mainly through grants from organisations that share AfrEA’s vision and

efforts to contribute to development on the continent. In order to encourage attendance by all

interested individuals and organisations, registration fees were not charged for the first two

conferences in order to encourage attendance among all sectors from as many countries in Africa as

possible. A final decision will soon be taken with respect to charging registration fees for the Third

Conference, as the costs to hold the event in Cape Town are significantly higher than in Nairobi.

Even if registration fees are charged, these will be kept as low as possible in order not to discourage

anyone from attending the event during this important stage of AfrEA’s development. A significant

amount of sponsorship will still be needed to ensure that the conference costs are covered.

AfrEA therefore wishes to partner with organisations and businesses who want to reach, support and

strengthen the evaluation community in Africa. Sponsorship opportunities are focused on

i. bringing notable presenters to the Conference (not included in the budget);

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ii. funding plenary and special sessions on issues of conceptual importance to the future of

evaluation in Africa;

iii. funding technical strands on specialised evaluation arenas;

iv. partial funding of capacity building/training opportunities;

v. funding of networking functions;

vi. providing promotional conference materials;

vii. compiling conference proceedings; and

viii. funding translation services.

Sponsorship offers partners and sponsors a unique way to network with attendees from governments

and other organisations in a large number of African and other countries, to support the objectives of

the African Evaluation Association, and to increase the name recognition of their business or

organisation among national and international evaluators, governments, donors and other evaluation

clients in Africa and elsewhere.

We offer sponsorships benefits at two levels – partners and sponsors:

Partner benefits (sponsorship of US$50 000 and more)

If necessary, an options package will be put together to meet a partner’s needs.

Participation in the conceptualisation and planning of the conference, if desired

Joint press releases to the electronic and print media

Joint event website branding

Joint venue branding

Free exhibit opportunity

Prominent profile in the take-home conference material

Corporate logos displayed in all recruitment and advertising activities. Promotional space on

conference materials, including on information packets, bags, pens and bags.

Special opportunities for personal interaction with keynote speakers and guests of honour

Free participation for up to five representatives in pre-conference courses

Sponsor benefits (sponsorship of up to US$50 000)

Corporate logos displayed on conference materials

Mention in press releases

Profile in event documentation and on website

Opportunities for personal interaction with keynote speakers and guests of honour

Free participation for up to two participants in pre-conference courses

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ANNEX 1: PROVISIONAL PROGRAMME

PRE- MEETING AND CONFERENCE PROGRAMME

Time Session type Sessions

SUNDAY 28 NOVEMBER

09:00-18:00 Meeting IOCE Board Meeting

MONDAY 29 NOVEMBER

09:00-18:00 Meeting IOCE Board Meeting (cont.)

09:00-18:00 Concurrent Professional Development Workshops

Introduction to Assessing Organisational Performance

The Evaluation of Health Programmes In Complex Emergencies

Managing for Results Using the ProLL Integrated Performance Management Framework

18:15-19:00 Meeting Information meeting for workshop presenters

TUESDAY 30 NOVEMBER

09:00-17:00 Concurrent Professional Development Workshops

Introduction to Assessing Organisational Performance (cont.)

The Evaluation of Health Programmes in Complex Emergencies (cont.)

Participatory M&E Tools for Building Capacity of Parliaments in Poverty Monitoring

RealWorld Evaluation: Conducting Evaluations under Constraints of Time, Budget and Data

Designing and Implementing a Results-Based Monitoring & Evaluation System in the Public Sector

Building National Capacity through effective Evaluation Associations and Networks

An Introduction to Programme Theory and Logic Models

Using and Teaching Logic Models

17:15-18:30 Meeting Information and planning meeting for strand and special session

coordinators

18:30-20:00 Welcoming Function Function for guests of honour, keynote speakers, workshop presenters,

strand and special session coordinators, partners and sponsors

WEDNESDAY 1 DECEMBER

09:00-10:30 Plenary: Welcome, Introduction and Keynote Presentation

Conference Co-Chairs and AfrEA Chairperson

Minister of Department of Public Service and Administration, South

African Government

11:00-12:30 Setting the Scene – Plenary Session

Internationalising Evaluation – Implications for Africa

Africa in the Evaluation Renaissance

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14:00-18:00 Concurrent Special Sessions – presentations, panel sessions; discussions, roundtables

Re-thinking Development Evaluation in the African Context

Evaluation in a Culturally Diverse World

Developing Evaluation Capacity in Africa

18:30-20:30 Welcoming Function Cocktail Function for Conference participants

THURSDAY 2 DECEMBER

09:00-12:00 Concurrent Special Sessions (cont.) – Think-tanks

Re-thinking Development Evaluation in the African Context (cont.)

Evaluation in a Culturally Diverse World (cont.)

Developing Evaluation Capacity in Africa (cont.)

13:00-15:00 Concurrent Special Sessions and Technical Strands - presentations; roundtables; “two minute presentations”; panel sessions; think-tanks

Innovation in M&E Methods and Approaches in Africa

Community-based M&E

M&E for Good Governance

M&E and Poverty Reduction

M&E, NEPAD and other Regional Initiatives

M&E in Education

Gender and Rights-based M&E

M&E for Conservation and Sustainable Development

M&E and HIV/Aids

M&E and Health

M&E, Agriculture and Rural Development

15:00-18:00 Meetings of special interest groups

Planning Meeting of the South African Evaluation Network (SAENet)

Other interest group meetings to be arranged as required

18:30-20:00 Function Cocktail Function hosted by the South African Evaluation Network /

Association

Proposal for the Third AfrEA Conference, 1-4 Dec 2004

July 2004 15

FRIDAY 3 DECEMBER

09:00-18:00 Concurrent Special Sessions and Technical Strands - presentations; roundtables; “two minute presentations”; panel sessions; think-tanks

Innovation in M&E Methods and Approaches (cont.)

M&E for Good Governance (cont.)

M&E and Poverty Reduction (cont.)

M&E, NEPAD and other Regional Initiatives (cont.)

M&E in Education (cont.)

Gender and Rights-based M&E (cont.)

M&E for Conservation and Sustainable Development (cont.)

M&E and HIV/Aids (cont.)

M&E and Health (cont.)

M&E, Agriculture and Rural Development (cont.)

14:00-17:00 Meeting Meeting of AfrEA and national evaluation association/network leaders

SATURDAY 4 DECEMBER

09:00-12:30 Interactive Plenary Session Assessing the Status Quo and Mapping the Future of m&e in Africa:

Report-back from the Special Sessions and Technical Strands

Mapping the Future Work of the African Evaluation Association

Closure

14:00-15:30 Meeting AfrEA / Partners / Sponsors Meeting

P

roposal f

or

the T

hird A

frE

A C

onfe

rence,

1-4

Dec 2

004

July

2004

16

AN

NE

X 2:

BU

DG

ET

A.

B

UD

GE

T F

OR

PL

EN

AR

IES

AN

D S

PE

CIA

L S

ES

SIO

NS

Iden

t.

Co

de

Sp

ec

ial

Se

ssio

n

Pu

rpo

se

D

esc

rip

tio

n

Fu

nd

ed

ite

ms

B

ud

get

(ZA

R)

Bu

dg

et

(US

D)

SS

1

Re-

thin

kin

g

Dev

elo

pm

ent

Eva

luat

ion

in

the

Afr

ican

C

on

text

Stim

ulat

e de

bate

to c

halle

nge

the

curr

ent t

heor

y an

d pr

actic

e of

dev

elop

men

t eva

luat

ion

in A

fric

a, a

nd

eluc

idat

e its

rol

e as

wel

l as

issu

es,

chal

leng

es a

nd

solu

tions

. A

imed

at

brin

ging

tog

ethe

r al

l sec

tors

in

volv

ed in

dev

elo

pmen

t and

eva

luat

ion

in o

rder

to

shar

e ex

perie

nces

and

per

cept

ions

, an

d fin

d so

lutio

ns

to c

urre

nt d

ilem

mas

in d

evel

opm

ent

eval

uatio

n in

A

fric

a. M

ap p

ath

for

furt

her

inno

vatio

n in

this

fiel

d in

A

fric

a.

Ple

nary

as

wel

l as

serie

s of

inte

nsiv

e in

tera

ctiv

e se

ssio

ns in

ters

pers

ed w

ith

expe

rt p

rese

ntat

ions

; pa

nels

; thi

nk-

tank

s –

form

ats

still

to b

e fin

alis

ed.

Will

in

clud

e re

port

s by

var

ious

org

anis

atio

ns

on t

heir

delib

erat

ions

aro

und

deve

lopm

ent

eval

uatio

n, a

s w

ell a

s a

spec

ial s

essi

on o

n do

nor

and

part

ner

perc

eptio

ns o

f joi

nt e

valu

atio

ns.

Ven

ue h

ire,

equi

pmen

t (co

nfer

ence

di

scus

sion

sys

tem

, IN

FR

AC

OM

-gua

rd

syst

em, i

nter

pret

atio

n an

d m

anag

ed

mic

roph

one

PA

sys

tem

, vis

ual

pres

enta

tion,

tec

hnic

al s

uppo

rt),

co

nfer

ence

pac

kage

incl

udin

g lu

nch

and

refr

eshm

ents

, mat

eria

ls a

nd lo

gist

ics.

14

0,65

0

22,3

50

SS

2

Eva

luat

ion

in

a C

ult

ura

lly

Div

erse

Wo

rld

Glo

balis

atio

n as

wel

l as

othe

r dy

nam

ics

in A

fric

a ha

ve

led

to t

he d

ispe

rsio

n of

div

erse

peo

ples

bet

wee

n co

untr

ies

and

regi

ons,

and

thus

to

a gr

eate

r ne

ed fo

r

cultu

ral t

oler

ance

and

und

erst

andi

ng b

etw

een

cultu

res,

co

untr

ies

and

cont

inen

ts. S

essi

ons

will

exp

lore

co

nseq

uenc

es f

or e

valu

atio

n in

Afr

ica,

and

map

a w

ay

forw

ard

to e

nsur

e th

at e

valu

ator

s in

Afr

ica

can

oper

ate

mor

e ef

fect

ivel

y in

div

erse

cul

tura

l con

text

s an

d co

ntrib

ute

to in

tern

atio

nal m

ovem

ents

in e

valu

atio

n.

Ple

nary

as

wel

l as

serie

s of

inte

nsiv

e in

tera

ctiv

e se

ssio

ns in

ters

pers

ed w

ith

expe

rt p

rese

ntat

ions

; pa

nels

; thi

nk-

tank

s –

form

ats

still

to b

e fin

alis

ed.

Ven

ue h

ire,

equi

pmen

t (co

nfer

ence

di

scus

sion

sys

tem

, man

aged

mic

roph

one

PA

sys

tem

, vis

ual p

rese

ntat

ion,

tec

hnic

al

supp

ort)

, con

fere

nce

pack

age

incl

udin

g lu

nch

and

refr

eshm

ents

, mat

eria

ls a

nd

logi

stic

s.

99

,950

15,9

00

SS

3

Dev

elo

pin

g

Eva

luat

ion

C

apac

ity

in

Afr

ica

Eva

luat

ion

capa

city

dev

elop

men

t un

derp

ins

all e

ffort

s to

mak

e pr

ogre

ss in

dev

elop

ing

eval

uatio

n th

eory

and

pr

actic

e in

Afr

ica.

In s

pite

of m

any

effo

rts

at b

uild

ing

eval

uatio

n ca

paci

ty, s

erio

us c

apac

ity p

robl

ems

pers

ist

acro

ss t

he c

ontin

ent.

Mor

e co

ncer

ted

and

effe

ctiv

e m

etho

ds h

ave

to b

e fo

und

to a

ddre

ss th

is s

ituat

ion.

S

essi

ons

will

exp

lore

and

ana

lyse

the

cur

rent

situ

atio

n an

d se

ek c

onse

nsus

on

futu

re s

olut

ions

Ser

ies

of in

tens

ive

inte

ract

ive

sess

ions

in

ters

pers

ed w

ith e

xper

t pre

sent

atio

ns;

pane

ls;

thin

k-ta

nks

– fo

rmat

s st

ill to

be

final

ised

.

Equ

ipm

ent

(con

fere

nce

disc

ussi

on

syst

em, I

NF

RA

CO

M-g

uard

sys

tem

, in

terp

reta

tion

and

man

aged

mic

roph

one

PA

sys

tem

, vis

ual p

rese

ntat

ion,

tec

hnic

al

supp

ort)

, con

fere

nce

pack

age

incl

udin

g lu

nch

and

refr

eshm

ents

, mat

eria

ls a

nd

logi

stic

s.

14

0,65

0

22,3

50

P

roposal f

or

the T

hird A

frE

A C

onfe

rence,

1-4

Dec 2

004

July

2004

17

B.

T

EC

HN

ICA

L S

TR

AN

DS

Iden

t.

Co

de

Te

ch

nic

al

Str

an

d

Pu

rpo

se

D

esc

rip

tio

n

Ite

ms

B

ud

get

(ZA

R)

Bu

dg

et

(US

D)

TS

2

M&

E i

n

Ed

uca

tio

n

Upd

ate

part

icip

ants

on

new

est

deve

lopm

ents

in a

cr

itica

l fie

ld w

ith s

igni

fican

t eva

luat

ion

activ

ity in

man

y co

untr

ies

in A

fric

a, fo

cusi

ng o

n di

ffere

nt le

vels

of

educ

atio

n; d

eter

min

e w

ays

to s

timul

ate

eval

uatio

n in

nova

tion

for

futu

re d

evel

opm

ent.

Bui

ldin

g co

mm

unity

of

pra

ctic

e in

Afr

ica

in t

his

field

of e

valu

atio

n.

Com

pose

d of

exp

ert a

nd o

ther

pr

esen

tatio

ns, p

anel

s, th

ink-

tank

s, “

two-

min

ute

pres

enta

tions

” –

form

ats

still

to

be f

inal

ised

.

Ven

ue h

ire,

equi

pmen

t (co

nfer

ence

di

scus

sion

sys

tem

, man

aged

mic

roph

one

PA

sys

tem

, vis

ual p

rese

ntat

ion,

tec

hnic

al

supp

ort)

, con

fere

nce

pack

age

incl

udin

g lu

nch

and

refr

eshm

ents

, mat

eria

ls a

nd

logi

stic

s.

53

,750

8,55

0

TS

3

Gen

der

an

d

Rig

hts

-bas

ed

M&

E

Upd

ate

part

icip

ants

on

new

est

deve

lopm

ents

in c

ritic

al

deve

lopm

ent

field

; br

ing

toge

ther

Afr

EA

/ U

NIF

EM

ge

nder

eva

luat

ion

reso

urce

net

wor

k to

det

erm

ine

how

to d

evel

op f

ield

in f

utur

e an

d in

tegr

ate

gend

er a

nd

right

s-ba

sed

aspe

cts

in e

valu

atio

n in

itiat

ives

. B

uild

ing

com

mun

ity o

f pr

actic

e in

Afr

ica

in th

is f

ield

of

eval

uatio

n.

Com

pose

d of

exp

ert a

nd o

ther

pr

esen

tatio

ns, p

anel

s, th

ink-

tank

s, “

two-

min

ute

pres

enta

tions

” –

form

ats

still

to

be f

inal

ised

.

Ven

ue h

ire,

equi

pmen

t (m

anag

ed

mic

roph

one

PA

sys

tem

, vis

ual

pres

enta

tion,

tec

hnic

al s

uppo

rt),

conf

eren

ce p

acka

ge in

clud

ing

lunc

h an

d re

fres

hmen

ts, m

ater

ials

and

logi

stic

s.

48

,400

7,70

0

TS

4

M&

E f

or

Co

nse

rvat

ion

an

d

Su

stai

nab

le

Dev

elo

pm

ent

Iden

tify

and

brin

g to

geth

er e

valu

ator

s to

bui

ld c

apac

ity

in s

carc

e fie

ld o

f eva

luat

ion

in A

fric

a; e

xpos

e to

in

nova

tive

eval

uatio

n ap

proa

ches

; hig

hlig

ht (

pote

ntia

l) co

ntrib

utio

n of

thi

s fie

ld o

f ev

alua

tion

to d

evel

opm

ent;

upda

te o

n ne

wes

t ev

alua

tion

deve

lopm

ents

; det

erm

ine

best

way

to

deve

lop

field

in f

utur

e.

Bui

ldin

g co

mm

unity

of

pra

ctic

e in

Afr

ica

in t

his

field

of e

valu

atio

n.

Com

pose

d of

exp

ert a

nd o

ther

pr

esen

tatio

ns, p

anel

s, th

ink-

tank

s, “

two-

min

ute

pres

enta

tions

” –

form

ats

still

to

be fi

nalis

ed.

Ven

ue h

ire,

equi

pmen

t (m

anag

ed

mic

roph

one

PA

sys

tem

, vis

ual

pres

enta

tion,

tec

hnic

al s

uppo

rt),

co

nfer

ence

pac

kage

incl

udin

g lu

nch

and

refr

eshm

ents

, mat

eria

ls a

nd lo

gist

ics.

48

,400

7,70

0

TS

5

M&

E a

nd

H

IV/A

ids

H

igh

light

met

hods

and

app

roac

hes

to e

nhan

ce t

he

effe

ctiv

enes

s of

this

impo

rtan

t an

d pr

omin

ent f

ield

of

eval

uatio

n; s

hare

exp

erie

nces

and

met

hods

; up

date

on

new

est

eval

uatio

n de

velo

pmen

ts;

help

cre

ate

syne

rgie

s be

twee

n or

gani

satio

ns’ a

ppro

ache

s. B

uild

ing

com

mun

ity o

f pr

actic

e in

Afr

ica

in th

is f

ield

of

eval

uatio

n.

.Com

pose

d of

exp

ert a

nd o

ther

pr

esen

tatio

ns, p

anel

s, th

ink-

tank

s, “

two-

min

ute

pres

enta

tions

” –

form

ats

still

to

be f

inal

ised

.

Ven

ue h

ire,

equi

pmen

t (m

anag

ed

mic

roph

one

PA

sys

tem

, vis

ual

pres

enta

tion,

tec

hnic

al s

uppo

rt),

co

nfer

ence

pac

kage

incl

udin

g lu

nch

and

refr

eshm

ents

, mat

eria

ls a

nd lo

gist

ics.

53

,750

8,55

0

P

roposal f

or

the T

hird A

frE

A C

onfe

rence,

1-4

Dec 2

004

July

2004

18

Id

en

t.

Co

de

Te

ch

nic

al

Str

an

d

Pu

rpo

se

D

esc

rip

tio

n

Ite

ms

B

ud

get

(ZA

R)

Bu

dg

et

(US

D)

TS

6

M&

E a

nd

H

ealt

h

Hig

hlig

ht m

etho

ds a

nd a

ppro

ache

s to

enh

ance

the

effe

ctiv

enes

s of

this

impo

rtan

t ar

ea; s

hare

exp

erie

nces

an

d m

etho

ds;

upda

te o

n ne

wes

t ev

alua

tion

deve

lopm

ents

; he

lp c

reat

e sy

nerg

ies

betw

een

orga

nisa

tions

’ app

roac

hes.

Bui

ldin

g co

mm

unity

of

prac

tice

in A

fric

a in

this

fiel

d of

eva

luat

ion.

Com

pose

d of

exp

ert a

nd o

ther

pr

esen

tatio

ns, p

anel

s, th

ink-

tank

s, “

two-

min

ute

pres

enta

tions

” –

form

ats

still

to

be f

inal

ised

.

Ven

ue h

ire,

equi

pmen

t (m

anag

ed

mic

roph

one

PA

sys

tem

, vis

ual

pres

enta

tion,

tec

hnic

al s

uppo

rt),

co

nfer

ence

pac

kage

incl

udin

g lu

nch

and

refr

eshm

ents

, mat

eria

ls a

nd lo

gist

ics.

48

,400

7,70

0

TS

7

M&

E,

Ag

ricu

ltu

re

and

Ru

ral

Dev

elo

pm

ent

Upd

ate

part

icip

ants

on

new

est

deve

lopm

ents

in c

ritic

al

deve

lopm

ent

field

; st

imul

ate

inno

vativ

e ev

alua

tion

appr

oach

es;

high

light

(po

tent

ial)

cont

ribut

ion

of th

is

field

of e

valu

atio

n to

dev

elop

men

t; de

term

ine

poss

ibili

ties

for

futu

re d

evel

opm

ent

of th

is f

ield

of

eval

uatio

n. B

uild

ing

com

mun

ity o

f pra

ctic

e in

Afr

ica

in

this

fie

ld o

f ev

alua

tion.

Com

pose

d of

exp

ert a

nd o

ther

pr

esen

tatio

ns, p

anel

s, th

ink-

tank

s, “

two-

min

ute

pres

enta

tions

” –

form

ats

still

to

be f

inal

ised

.

Ven

ue h

ire,

equi

pmen

t (m

anag

ed

mic

roph

one

PA

sys

tem

, vis

ual

pres

enta

tion,

tec

hnic

al s

uppo

rt),

co

nfer

ence

pac

kage

incl

udin

g lu

nch

and

refr

eshm

ents

, m

ater

ials

and

logi

stic

s

48

,400

7,70

0

TS

8

M&

E f

or

Go

od

G

ove

rnan

ce

Hig

hlig

ht t

he c

ontr

ibut

ions

eva

luat

ion

can

mak

e to

go

od g

over

nanc

e an

d m

anag

emen

t in

pub

lic

inst

itutio

ns;

stim

ulat

e de

bate

on

mos

t ap

prop

riate

and

in

nova

tive

appr

oach

es a

nd s

yste

ms;

hig

hlig

ht

(pot

entia

l) co

ntrib

utio

n of

this

eva

luat

ion

field

to

deve

lopm

ent

on th

e co

ntin

ent;

dete

rmin

e m

ost

effe

ctiv

e w

ay to

dev

elop

and

pro

mot

e it

in fu

ture

. B

uild

ing

com

mun

ity o

f pr

actic

e in

Afr

ica

in th

is f

ield

Com

pose

d of

exp

ert a

nd o

ther

pr

esen

tatio

ns, p

anel

s, th

ink-

tank

s, “

two-

min

ute

pres

enta

tions

” –

form

ats

still

to

be f

inal

ised

.

Ven

ue h

ire,

equi

pmen

t (co

nfer

ence

di

scus

sion

sys

tem

, IN

FR

AC

OM

-gua

rd

syst

em, i

nter

pret

atio

n an

d m

anag

ed

mic

roph

one

PA

sys

tem

, vis

ual

pres

enta

tion,

tec

hnic

al s

uppo

rt),

co

nfer

ence

pac

kage

incl

udin

g lu

nch

and

refr

eshm

ents

, mat

eria

ls a

nd lo

gist

ics.

94

,450

15,0

00

TS

9

M&

E a

nd

Po

vert

y R

edu

ctio

n

Hig

hlig

ht e

valu

atio

n as

it s

uppo

rts

PR

SP

s, a

nd o

ther

pove

rty

redu

ctio

n pr

ogra

mm

es, M

DG

s; s

timul

ate

deba

te o

n m

ost e

ffect

ive

eval

uatio

n ap

proa

ches

and

m

etho

ds; u

pdat

e on

new

est d

evel

opm

ents

in t

his

rega

rd;

dem

onst

rate

how

eva

luat

ion

can

cont

ribut

e to

de

velo

pmen

t; p

rom

ote

syne

rgy

and

dete

rmin

e fu

ture

st

rate

gies

for

dev

elop

ing

eval

uatio

n in

this

fie

ld.

Bui

ldin

g co

mm

unity

of

prac

tice

in A

fric

a in

this

fie

ld.

Com

pose

d of

exp

ert a

nd o

ther

pres

enta

tions

, pan

els,

thin

k-ta

nks,

“tw

o-m

inut

e pr

esen

tatio

ns”

– fo

rmat

s st

ill to

be

fin

alis

ed.

Ven

ue h

ire,

equi

pmen

t (co

nfer

ence

disc

ussi

on s

yste

m, I

NF

RA

CO

M-g

uard

sy

stem

, int

erpr

etat

ion

and

man

aged

m

icro

phon

e P

A s

yste

m, v

isua

l pr

esen

tatio

n, t

echn

ical

sup

port

),

conf

eren

ce p

acka

ge in

clud

ing

lunc

h an

d re

fres

hmen

ts, m

ater

ials

and

logi

stic

s.

94,4

50

15,0

00

P

roposal f

or

the T

hird A

frE

A C

onfe

rence,

1-4

Dec 2

004

July

2004

19

Id

en

t.

Co

de

Te

ch

nic

al

Str

an

d

Pu

rpo

se

D

esc

rip

tio

n

Ite

ms

B

ud

get

(ZA

R)

Bu

dg

et

(US

D)

TS

11

M&

E,

NE

PA

D

and

oth

er

Reg

ion

al

Init

iati

ves

Hig

hlig

ht e

valu

atio

n as

it s

uppo

rts,

and

sho

uld

supp

ort,

NE

PA

D a

nd r

elat

ed r

egio

nal i

nitia

tives

; st

imul

ate

deba

te o

n m

ost e

ffect

ive

eval

uatio

n ap

proa

ches

and

m

etho

ds to

war

ds N

EP

AD

and

oth

er r

elat

ed r

egio

nal

initi

ativ

es’

goa

ls;

upda

te o

n ne

wes

t de

velo

pmen

ts in

this

reg

ard;

pro

mot

e sy

nerg

y an

d de

term

ine

futu

re

stra

tegi

es fo

r ef

fect

ivel

y in

volv

ing

eva

luat

ors.

Bui

ldin

g co

mm

unity

of

prac

tice

in A

fric

a in

this

fie

ld.

Com

pose

d of

exp

ert a

nd o

ther

pr

esen

tatio

ns, p

anel

s, th

ink-

tank

s, “

two-

min

ute

pres

enta

tions

” –

form

ats

still

to

be f

inal

ised

.

Ven

ue h

ire,

equi

pmen

t (m

anag

ed

mic

roph

one

PA

sys

tem

, vis

ual

pres

enta

tion,

tec

hnic

al s

uppo

rt),

co

nfer

ence

pac

kage

incl

udin

g lu

nch

and

refr

eshm

ents

, mat

eria

ls a

nd lo

gist

ics.

53

,750

8,55

0

TS

12

Inn

ova

tio

n in

M

&E

M

eth

od

s an

d A

pp

roac

hes

Pla

tfor

m fo

r di

ssem

inat

ion

of in

nova

tive

eval

uatio

n m

etho

ds a

nd a

ppro

ache

s in

div

erse

fiel

ds;

high

light

ing

new

app

roac

hes

and

met

hodo

logi

es;

prom

otin

g co

llabo

rativ

e ev

alua

tion

rese

arch

as

wel

l as

pu

blic

atio

n of

exp

erie

nces

and

inno

vatio

ns;

dete

rmin

ing

way

s to

pro

mot

e an

d st

imul

ate

Afr

ican

ev

alua

tion

expe

rtis

e. B

uild

ing

com

mun

ity o

f pr

actic

e in

A

fric

a in

this

fie

ld o

f ev

alua

tion.

Will

incl

ude

a fo

cus

on

com

mun

ity-b

ased

eva

luat

ion.

Com

pose

d of

exp

ert a

nd o

ther

pr

esen

tatio

ns, p

anel

s, r

ound

-tab

les;

th

ink-

tank

s, “

two-

min

ute

pres

enta

tions

” –

form

ats

still

to

be fi

nalis

ed.

Ven

ue h

ire,

equi

pmen

t (co

nfer

ence

di

scus

sion

sys

tem

, IN

FR

AC

OM

-gua

rd

syst

em, i

nter

pret

atio

n an

d m

anag

ed

mic

roph

one

PA

sys

tem

, vis

ual

pres

enta

tion,

tec

hnic

al s

uppo

rt),

conf

eren

ce p

acka

ge in

clud

ing

lunc

h an

d re

fres

hmen

ts, m

ater

ials

and

logi

stic

s.

53

,750

8,55

0

C.

P

RO

FE

SS

ION

AL

DE

VE

LO

PM

EN

T W

OR

KS

HO

PS

Iden

t.

Co

de

Wo

rksh

op

P

urp

ose

D

esc

rip

tio

n

Fu

nd

ed

ite

ms

B

ud

get

(ZA

R)

Bu

dg

et

(US

D)

CB

1

Par

tici

pat

ory

E

valu

atio

n

To

ols

fo

r B

uil

din

g t

he

Cap

acit

y o

f P

arli

amen

ts

Aim

ed a

t bu

ildin

g ca

paci

ty a

mon

g re

pres

enta

tives

fr

om A

fric

an P

arlia

men

ts in

usi

ng e

valu

atio

n to

fulfi

l de

man

ds fo

r ac

coun

tabi

lity.

One

day

inte

ract

ive

pre-

conf

eren

ce

wor

ksho

p; d

esig

ned

from

Afr

ican

pe

rspe

ctiv

e an

d ex

perie

nces

Ven

ue h

ire,

equi

pmen

t (vi

sual

pr

esen

tatio

n), c

onfe

renc

e pa

ckag

e in

clud

ing

lunc

h an

d re

fres

hmen

ts,

mat

eria

ls,

part

of

airf

are,

acc

omm

odat

ion

for

pres

ente

rs,

and

logi

stic

s, t

rave

l cos

ts

for

12 M

embe

rs o

f P

arlia

men

t.

10

7,85

0

17,1

00

CB

2 &

3

Pro

gra

mm

e T

heo

ry a

nd

L

og

ic M

od

els

Aim

ed a

t im

prov

ing

unde

rsta

ndin

g an

d us

e of

pr

ogra

mm

e th

eory

and

logi

c m

odel

s in

the

des

ign

of

proj

ects

and

pro

gram

mes

and

the

ir ev

alua

tion.

Tw

o ha

lf da

ys in

tera

ctiv

e pr

e-co

nfer

ence

wor

ksho

ps;

base

d on

in

tern

atio

nal e

xper

ienc

e, a

dapt

ed fo

r A

fric

an c

onte

xts

Ven

ue h

ire,

equi

pmen

t (vi

sual

pr

esen

tatio

n), c

onfe

renc

e pa

ckag

e in

clud

ing

lunc

h an

d re

fres

hmen

ts,

mat

eria

ls,

part

of

airf

are,

acc

omm

odat

ion

for

pres

ente

rs,

and

logi

stic

s.

27

,850

4,40

0

P

roposal f

or

the T

hird A

frE

A C

onfe

rence,

1-4

Dec 2

004

July

2004

20

Iden

t.

Co

de

Wo

rksh

op

P

urp

ose

D

esc

rip

tio

n

Fu

nd

ed

ite

ms

B

ud

get

(ZA

R)

Bu

dg

et

(US

D)

CB

4

Intr

od

uct

ion

to

A

sses

sin

g

Org

anis

atio

nal

P

erfo

rman

ce

Aim

ed a

t en

cour

agin

g or

gani

satio

nal a

sses

smen

t as

ve

ry im

port

ant f

orm

of e

valu

atio

n fo

r im

prov

ed

perf

orm

ance

of o

rgan

isat

ions

in A

fric

a; p

rovi

ding

a

fram

ewor

k as

wel

l as

met

hodo

logy

app

licab

le t

o go

vern

men

t, no

n-go

vern

men

t an

d pr

ivat

e in

stitu

tions

.

Tw

o da

y in

tera

ctiv

e pr

e-co

nfer

ence

w

orks

hop;

bas

ed o

n in

tern

atio

nal

expe

rienc

e, a

dapt

ed f

or A

fric

an

cont

exts

Ven

ue h

ire,

equi

pmen

t (vi

sual

pr

esen

tatio

n), c

onfe

renc

e pa

ckag

e in

clud

ing

lunc

h an

d re

fres

hmen

ts,

mat

eria

ls,

part

of

airf

are,

acc

omm

odat

ion

for

pres

ente

rs,

and

logi

stic

s.

53

,750

8,55

0

CB

5

Bu

ild

ing

N

atio

nal

Cap

acit

y th

rou

gh

ef

fect

ive

Eva

luat

ion

A

sso

ciat

ion

s an

d N

etw

ork

s

Aim

ed a

t en

hanc

ing

curr

ent a

nd fu

ture

Afr

ican

nat

iona

l ev

alua

tion

asso

ciat

ion/

netw

ork

lead

ers’

ski

lls a

nd

capa

citie

s to

cre

ate

and

man

age

thes

e or

gani

satio

ns

One

day

inte

nsiv

e, in

tera

ctiv

e pr

e-co

nfer

ence

wor

ksho

p; b

ased

on

shar

ing

of e

xper

ienc

es o

f cur

rent

ev

alua

tion

lead

ers

from

Afr

ica

and

all

over

the

wor

ld,

and

on te

xt d

evel

oped

by

IO

CE

bas

ed o

n ca

se s

tudi

es a

nd

anal

yses

by

curr

ent

eval

uatio

n or

gani

satio

n le

ader

s fr

om A

fric

a an

d el

sew

here

. Cou

pled

to

follo

w-u

p m

eetin

g of

cur

rent

lead

ers

of A

frE

A a

nd

natio

nal a

ssoc

iatio

ns/n

etw

orks

to

map

ou

t co

ncer

ted

path

for

the

futu

re u

sing

th

e su

stai

nabi

lity

in e

valu

atio

n ca

paci

ty

build

ing

that

suc

h or

gani

satio

ns c

an

brin

g.

Ven

ue h

ire,

equi

pmen

t (vi

sual

pr

esen

tatio

n), c

onfe

renc

e pa

ckag

e

incl

udin

g lu

nch

and

refr

eshm

ents

, m

ater

ials

, pa

rt o

f ai

rfar

e, a

ccom

mod

atio

n fo

r pr

esen

ters

, an

d lo

gist

ics.

Airf

ares

and

ac

com

mod

atio

n fo

r 11

Afr

ican

nat

iona

l ev

alua

tion

asso

ciat

ion/

netw

ork

lead

ers.

15

1,65

0

24,0

50

CB

6

Rea

lWo

rld

E

valu

atio

n :

C

on

du

ctin

g

Eva

luat

ion

s u

nd

er

Co

nst

rain

ts

of

Tim

e,

Bu

dg

et a

nd

D

ata

Aim

ed a

t h

elpi

ng e

valu

ator

s, M

&E

man

ager

s an

d co

mm

issi

onin

g ag

enci

es

to r

espo

nd to

the

dem

and

for

way

s to

wor

k w

ithin

bud

get,

time

and

data

con

stra

ints

whi

le

at t

he s

ame

time

ensu

ring

max

imum

pos

sib

le

met

hodo

log

ica

l rig

our

with

in t

he g

iven

eva

luat

ion

cont

ext.

One

day

inte

ract

ive

pre-

conf

eren

ce

wor

ksho

p; b

ased

on

inte

rnat

iona

l ex

perie

nce,

ada

pted

for

Afr

ican

co

ntex

ts

Ven

ue h

ire,

equi

pmen

t (vi

sual

pr

esen

tatio

n), c

onfe

renc

e pa

ckag

e in

clud

ing

lunc

h an

d re

fres

hmen

ts,

mat

eria

ls,

part

of

airf

are,

acc

omm

odat

ion

for

pres

ente

rs,

and

logi

stic

s.

53

,750

8,55

0

P

roposal f

or

the T

hird A

frE

A C

onfe

rence,

1-4

Dec 2

004

July

2004

21

Iden

t.

Co

de

Wo

rksh

op

P

urp

ose

D

esc

rip

tio

n

Fu

nd

ed

ite

ms

B

ud

get

(ZA

R)

Bu

dg

et

(US

D)

CB

7

Des

ign

ing

and

Im

ple

men

tin

g

a R

esu

lts-

bas

ed

Mo

nit

ori

ng

an

d

Eva

luat

ion

S

yste

m i

n t

he

Pu

bli

c S

ecto

r

Aim

ed a

t he

lpin

g ev

alu

ator

s, M

&E

man

ager

s an

d ot

hers

to

appl

y th

e ba

sic

prin

cip

les

of t

he R

esul

ts-B

ased

Man

agem

ent

syst

em in

the

des

ign

and

form

ulat

ion

of a

n M

&E

sys

tem

, in

clud

ing

iden

tifyi

ng p

itfal

ls in

M&

E d

esig

n, p

erfo

rman

ce

mon

itorin

g, d

ata

colle

ctio

n an

d an

aly

sis,

and

cap

acity

bu

ildin

g th

at p

rovi

des

rele

vant

M&

E s

kills

.

One

day

inte

ract

ive

pre-

conf

eren

ce

wor

ksho

p; b

ased

on

inte

rnat

iona

l ex

perie

nce,

ada

pted

for

Afr

ican

co

ntex

ts

Ven

ue h

ire,

equi

pmen

t (vi

sual

pres

enta

tion)

, con

fere

nce

pack

age

incl

udin

g lu

nch

and

refr

eshm

ents

, m

ater

ials

, pa

rt o

f ai

rfar

e, a

ccom

mod

atio

n fo

r pr

esen

ters

, an

d lo

gist

ics.

53,7

50

8,55

0

CB

8

Man

agin

g f

or

Res

ult

s u

sin

g

the

Pro

LL

In

teg

rate

d

Per

form

ance

M

anag

emen

t

Fra

mew

ork

Aim

ed a

t in

trod

ucin

g a

mod

el t

hat

serv

es a

s a

usef

ul

prog

ram

me

plan

ning

too

l for

pub

lic s

ect

or p

olic

y pl

ann

ers

and

prog

ram

me

man

ager

s, a

s a

usef

ul p

rogr

amm

e ev

alua

tion

pla

nnin

g to

ol u

sed

durin

g th

e pr

ogra

mm

e pl

anni

ng s

tage

s an

d as

a d

etai

led

and

usef

ul p

rogr

amm

e pe

rfor

man

ce m

anag

emen

t too

l.

One

day

inte

ract

ive

pre-

conf

eren

ce

wor

ksho

p; b

ased

on

inte

rnat

iona

l ex

perie

nce,

ada

pted

for

Afr

ican

co

ntex

ts

Ven

ue h

ire,

equi

pmen

t (vi

sual

pr

esen

tatio

n), c

onfe

renc

e pa

ckag

e in

clud

ing

lunc

h an

d re

fres

hmen

ts,

mat

eria

ls,

part

of

airf

are,

acc

omm

odat

ion

for

pres

ente

rs,

and

logi

stic

s.

53

,750

8,55

0

CB

9

Eva

luat

ion

of

Hea

lth

P

rog

ram

mes

in

Co

mp

lex

Em

erg

enci

es

Aim

ed a

t ga

inin

g an

und

erst

andi

ng o

f the

diff

eren

ces

betw

een

eval

uatio

n in

sta

ble

and

unst

able

situ

atio

ns,

expl

orin

g th

e cr

iteria

that

are

com

mon

ly u

sed

for

eval

uatio

ns in

com

plex

em

erge

ncie

s an

d in

sigh

ts in

st

anda

rds

and

indi

cato

rs th

at m

ay b

e us

ed,

and

high

light

ing

som

e of

the

diff

icul

ties

that

are

freq

uent

ly

enco

unte

red

in t

he e

valu

atio

n of

hea

lth a

ctiv

ities

.

Tw

o da

y in

tera

ctiv

e pr

e-co

nfer

ence

w

orks

hop;

bas

ed o

n in

tern

atio

nal

expe

rienc

e, a

dapt

ed f

or A

fric

an

cont

exts

Ven

ue h

ire,

equi

pmen

t (vi

sual

pr

esen

tatio

n), c

onfe

renc

e pa

ckag

e in

clud

ing

lunc

h an

d re

fres

hmen

ts,

mat

eria

ls,

part

of

airf

are,

acc

omm

odat

ion

for

pres

ente

rs,

and

logi

stic

s.

53

,750

8,55

0

P

roposal f

or

the T

hird A

frE

A C

onfe

rence,

1-4

Dec 2

004

July

2004

22

D.

S

PE

CIA

LIS

T M

EE

TIN

G A

ND

CO

NF

ER

EN

CE

CO

NT

RIB

UT

ION

S

Iden

t.

Co

de

Sp

ec

iali

st

Me

eti

ng

P

urp

ose

D

esc

rip

tio

n

Fu

nd

ed

ite

ms

B

ud

get

(ZA

R)

Bu

dg

et

(US

D)

SM

1

IOC

E B

oar

d

Mee

tin

g

Aim

ed a

t pl

anni

ng o

f pr

ogra

mm

es a

nd e

vent

s to

st

reng

then

link

s be

twee

n ev

alua

tion

asso

ciat

ions

/ ne

twor

ks a

cros

s th

e w

orld

, de

velo

p cu

lture

of r

espe

ct

for

eval

uatio

n ex

pert

ise

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AR

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