IT2032PA Content Management

System (CMS)Nitec in Social Media & Web Technology

Content Management System

In this chapter, you will learn:o What is CMSo How to describe the different releases of CMSo Identify the advantages of using a CMS o Identify the disadvantages of using a CMS

Content Management System

Content management system (CMS) Allows publishing, editing, modifying content and site maintenance from a central page.o provides a collection of procedures to manage

workflow in a collaborative environment.o procedures can be manual or computer-based.

CMS Elements

• Content Management Application (CMA)o Allows the content manager or author, who do not

know HTML to manage the creation, modification, and removal of content from a Web site

• Content Delivery Application (CDA) o uses and compiles that information to update the

Web site

CMS Features

1. Web-based publishingo allows to use a template approved by the

organizationo wizards and other tools to create or modify Web

content

2. Format managemento allows documents to be into HTML or PDF for

website

CMS Features

3. Revision controlo allows content to be updated to a newer version or

restored to a previous version.o tracks any changes made to files by individuals

4. Indexing, Search, and retrievalo indexes all data within an organization. o User can search data (keywords) which CMS

retrieves

5. CMS also provide tools for 1-to-1 marketing.

Main Features of CMS

• Allow for a large number of people to share and contribute to stored data;

• Control access to data based on user role

• Facilitate storage and retrieval of data;

Main Features of CMS

• Control data validity and compliance;

• Reduce duplicate inputs;

• Simplify report writing;

• Improve communication among users.

Content Management System

• Define data as almost anything: o documents, omovies, o texts, o pictures, o phone numbers, o articles etc.

Factors to Consider

• Organization's size and geographic dispersion• Diversity of the electronic data forms

Types of CMS

Pre-Release: o consolidates the current state of the codeo Purpose: test interdependencies between

different software components oNot used for official production

Types of CMS

Release: oCloses the development cycleo Final feature set, new features are not allowed oUsed for production of MC samples and central

reprocessing's as well as analysisoDistributed and installed world-wide on all

official levels of the CMS

Types of CMS

Amendment Release: o Bug fix release for problems found in a releaseo Supersedes previous releases oUsed for central production and processing

activities

Advantages of using CMS

For the client: 1. Ability to add or edit pages on your website

2. There is no need to pay monthly maintenance

3. Useful in organisations with many content contributors,

Advantages of using CMS

For the developer: 1. Maintenance can be handed over to client

2. Faster development

3. Good built in SEO

4. The ability to leverage excellent third party plugins

Disadvantages of using CMS

For the client: 1. Potential to break your websites if not used

properly

2. You may not have the resource to update website regularly

3. Requires certain computer skills that you or your staff may not have

Disadvantages of using CMS

For the developer: 1. The overhead on server resources

2. Require extra maintenance, backups, upgrades, security patches

3. Client can break the site

4. May have to add training to the cost of project

5. Allows for bad design of text