Evaluations.com Suite Product Overview

Organize InformationIncrease efficiency and access to

information with MyPortfolio

Master RotationSchedules

Call, Clinic & ERSchedules

Portfolios

User Demographics

Duty-HourMonitoring

360° Evaluations

Milestones & EPAs

NAS & CLER Reporting

Conference Tracking

Procedures Tracking

Learning Assignments

Quizzes

Patient Case Logs

Procedure Reporting

Scholarly Activities

Inform Your DecisionsEffectively track, report, and share

information

Gap and OverlapAnalysis

FTE Reports

Medicare/IRISCost Reports

MedicareAudit Report

ComplianceReports

Fiscal Reporting

Meal Tickets

Affiliate Billing

ERAS DataImporting

CMETracking & Certification

Generate AccreditationReports

Affiliate Agreements

Contracts

CentralizedManagement

24 x 7 x 365Technical Support

99.9% Connectivity

Real-timeData Exporting

Reliable Data Storage

Dashboard Access

Mobile Device Access

Evaluations.com provides a complete suite of productivity and database services that help institutions and programs organize their resources while saving time.

www. Evaluations.com®

Evaluations.com Suite Product Overview

Work Efficiently and EffectivelySpend less time learning new software

Get the tools you need when you need them

About Evaluations.comWho We Are

MyEvaluations.com provides enterprise-grade medical education management solutions for academic hospitals, clinical programs, medical schools and governmental public health agencies of all sizes.

Our Mission

MyEvaluations.com enables the best clinical care and training while meeting reporting and accounting needs efficiently and automatically.

We support the unique requirements of highly regulated clinical environments with robust, scalable information systems that incorporate existing data and healthcare workflows.

Our Services

MyEvaluations.com suite of Medical Education Management Services are utilized by residency programs, medical schools, hospitals and other medical education programs, to centralize data management. We provide comprehensive data warehousing, medical education fiscal reporting and document management tools through a single common interface.

MyEvaluations.com offers a comprehensive suite of services for all members of the healthcare team – from students and residents through nurses, technicians, and faculty.

Who We Serve

MyEvaluations.com serves more than 900 institutional accounts Worldwide. Clients include:

Undergraduate & Graduate Medical Education Programs

Academic Hospitals

Clinical Programs

Governmental Public Health Agencies

The Evaluations.com Difference

We provide a constantly evolving, state-of-the art system coupled with first-rate implementation, training, and support – real value and service to assure your success.

Powered by browser-based workflow tools, MyEvaluations.com is ready for rapid deployment. Our robust, scalable, and customizable information system supports the unique requirements of highly regulated clinical environments while incorporating an institution’s existing data and healthcare workflows.

Our Graduate Fiscal Management Systems

MyGME fiscal is an advanced application that addresses the fiscal needs of medical residency programs. MyGME provides all the services from data collection to fiscal reports including FTE, Medicare audits and Medicare cost reports. IME, DGME and allowable FTE calculations are aggregated automatically. IRIS reporting is accessible and transparent with all our fiscal reporting tools.

Privacy & Security

MyEvaluations.com is committed to protecting the privacy of its customers and holds itself to the highest accountability standards when it comes to the collection and use of your personal information. We use the latest technology to protect your data and adhere to HIPAA and HITECH regulations regarding patient information.

Service & Support

Client support is available 365 days a year, 7 days a week, 24 hours a day. MyEvaluations.com provides an on-time service window of 3-hours for critical issues and 24-hours for non-critical issues and general questions. If the issue requires a phone call, a support representative will call the administrator to resolve the issue.


Powerful – Affordable – Versatile

We Manage the Data that Informs Your Decisions.

LEADING MEDICAL EDUCATION WITH SUCCESSFUL SOLUTIONS

• Portfolios

• 3600 Evaluations

• Milestones & EPAs

• Quizzes

• CME Tracking

• Procedures

• Patient Logs

• Conferences

• Duty-Hours

• Reading Logs

Managing Institutions & Programs

GROUP-SPECIFIC FEATURES

MyEvaluations.com is a robust and workflow-driven medical education management system that is accessible from the web and any mobile device.

MyEvaluations.com serves your data management and reporting needs with a comprehensive and integrated suite of services:

Portfolios Duty-Hours 360° Multi-Source Evaluations Procedures & Patient Logs Milestones & EPAs Conferences Learning Assignments Quizzes Demographics Scheduling IRIS & Billing Institutional Compliance Program Accreditation

MyEvaluations.com and our experienced staff will increase your efficiency by:

Centralizing access and reducing redundancyUsing captured data to streamline tasksProviding useful access to essential accreditation informationImproving institutional quality measuresMeeting regulatory requirements such as LCME, ACGME and JCAHOGenerating NAS and CLER reportsMaximizing Medicare reimbursement

Institutional Administrators

Centralized compliance reporting for: • Duty-hour violations across all programs • Evaluation completion compliance • Procedure compliance • Scholarly activities • Affiliate agreements • JCAHO complianceA single medical training management system to accommodate all servicesAccess to all program detailsCreate master rotation schedules based on existing departmentsUse MyGME to generate affiliate billing invoices based

Fiscal/Financial Services - MyGME®

Generate accurate IRIS data export to diskette (DBF) or intermediary Errors & Omissions report guarantees that all data is validatedMaintain a detailed audit trail Generate Medicare Cost Report across one or more institutionsProvide FTE count reports that integrate rotation assignments and resident demographic information to determine correct FTE for each individualEnable fiscal agent to configure IME and DGME calculation settings for each service

Administrators & Coordinators

Build unlimited custom evaluation forms to address 360º multi-source evaluations, integrated with milestones and EPAsGenerate semi-annual NAS reportsComplete electronic MyPortfolio and document managementMaintain demographics, educational history and other information about each trainee and faculty Import data from ERAS and OnCall/AMION to avoid redundancyAssign evaluations automatically based on rotation schedules, with automatic email remindersMonitor completion status of evaluations, procedures and duty-hours, quizzes and learning assignmentsReceive automatic email notification and document comments for duty-hour non-complianceMonitor conference and clinic attendanceMaintain and track certifications (e.g. ACLS, PALS, ECFMG, Visa and more)Upload and monitor rotation curriculum and syllabus with automatic email notifications

Program Directors

Receive automatic email notification and document comments for duty-hour non-complianceReceive automatic EarlyWarning™ and ExceedExpectations™ email notifications on sub-optimal and high-performance evaluationsSummarize evaluation results in tabular formatProduce evaluation completion status reportsGenerate semi-annual NAS reportsIdentify procedures pending review by the supervising physicianDivision/Section Chiefs can view evaluations for subspecialty attendingsCompare and rank trainees and faculty performance relative to peersManage the Clinical Competency Committee

“MyEvaluations.com transforms information management into strategic opportunity.”


Third party integration including Challenger, Procedures Consult, AMION and Tangier.

Data importing from ERAS and other services

Managing Program from Day-to-DayEach training program has unique needs and information requirements. MyEvaluations.com is configured and deployed for each program’s unique requirements. We consider each program individually based on specific needs and organize the implementation accordingly. Data collection is automated with various email reminders. Users can access MyEvaluations.com from any web-browser or mobile device with an Internet connection. Program Directors and Administrators have immediate access to all data as it is submitted.

Key Benefits

MyEvaluations.com collects and manages the information training programs need; including user demographics, educational history, schedules, evaluations, procedures, patient logs, conferences and duty-hours, quizzes, milestones and learning assignments. Trainees can submit documents with MyPortfolio, while departments can track compliance with curriculum requirements. Administrators and directors can easily generate compliance and milestone reports.

Evaluations

Create 360° competency-based evaluations for all users in the program and institutions. Integrate EPAs and Curricular Milestones into all evaluation. Share data between linked departments. Generate comprehensive reports with real-time data exporting.

Design 360° Evaluations:

Fully customizable for each program and completely web-basedOrganize by Competencies, Milestones and EPAsUse existing database of evaluation questions or write your own

Assign Evaluations:

Automate assignments by scheduleMonitor pending evaluations and complianceAutomatic e-mail reminders of incomplete evaluations

Review Evaluations:

Print real-time on-line comprehensive reports or export dataComparative analysis with tables and graphsAutomatic EarlyWarning™ and ExceedExpectations™ notifications

Scheduling

Full integration with AMION/OnCall and TangierAutomatic Evaluation AssignmentsAutomatic Duty-Hour WorksheetsAutomatic Conference and Clinic Scheduling into duty-hoursRotation Reporting by traineeCurriculum notifications

Milestones and Entrustable Professional ActivitiesMyEvaluations.com is the leading innovator for integrating Curricular Milestones, Entrustable Professional Activities (EPAs), and Milestone Narratives.

Curricular Milestones and EPAs

Map curricular milestones to EPAsDevelop EPA-based evaluations across multiple competenciesSet benchmarks for Levels of Readiness specific to each training levelIntegrate measurements from all assessment toolsMonitor and report performance over time

Milestone Narratives

Map curricular milestones and/or EPAs to milestonesMonitor multiple milestone requirements simultaneouslyManage the Clinical Competency Committee (CCC)Assign CCC members trainees for preliminary reviewGenerate both quantitative and narrative reviews based on cumulative performanceGenerate NAS reports

Residents, Fellows, Students and Attendings Nurses and Mid-Levels

Address all reporting and communication needs in one placeMyPortfolio and document management solutionsTrack evaluations, schedules, duty-hours, procedures, patient logs, conferences and quizzes and learning assignmentsManage compliance with training requirements via email remindersMobile device access for schedules, evaluations, duty-hours, procedures, patient logs and conferencesAnonymous peer reviewsSupervisor reviews and performance rankingCredential verification by nurses of trainee procedures (JCAHO accreditation)Access to a full range of compliance and performance reports



Procedures & Case Reporting

HIPAA-compliant Procedure and Patient Logs. Use the Web or any mobile device. Data can be exported to any third party application using common formats.

Unlimited Variety of Procedures & DiagnosisCustomize Procedure Logs and Patient LogsUse ICD-9 and CPT codesIntegrated with Procedures Consult™

Monitor Certifications and Completions Track pending and completed proceduresSelect a custom list of certifying/supervising physiciansAutomatic e-mail reminders to sign proceduresSet milestone requirementsIntegrate competency and EPA based evaluations

Review Procedures & Patient LogsNurses can verify procedure certification on trainees (JCAHO compliance)Patient cases with EBM reviewsDocument patient case compliance

Submit & Monitor Duty-Hours

Use the Web or any mobile device to submit and track hoursAutomatic e-mail notices for non-compliant duty-hoursAutomatic e-mail reminders to submit hoursE-mail notification of non-compliant traineesReal-time reporting and e-mail reminders to submit duty-hoursCompliance reports with details and graphs

Conference & Clinic Tracking

Track attendance to clinics and conferences with a traditional sign-in sheet, or with verification codesUse the Web or any mobile device to submit and track hours

Create Custom SchedulesCreate conference and clinic schedulesEstablish attendance guidelinesBlock, rotation, clinic, conference and ER schedules

Review & Track AttendanceSummary reports of attendance with percentages based on required and non-required conferencesEasy access to compliance reporting on each trainee


ACGME Accreditation Standards

Customize duty-hour parameters for work and call hoursEstablish rules for In-house call, pager-call, and moonlightingLink data to schedule for auto-complete worksheets for traineesIntegrated milestone reporting for NAS and CLER

Technology

User access is browser-basedASP hosted and managed by MyEvaluations.comSecure servers utilizing 2048-bit encryptionSoftware is maintained and updated by MyEvaluations.comThird-party review by SecurityMetrics® and Trust-e®Uses Microsoft SQL® and Oracle® as its database engines

A reliable and comprehensive document management solution. We provide centralized access to all your information including contracts, accreditation documentation, scholarly activities, demographics, curriculum, course documents, videos and much more. MyPortfolio is your tool for securely storing and distributing information within the entire program / institution.

Portfolio Overview provides a centralized repository of the trainee’s performance based on the Core Competencies.

Personal Document tracking of personal statements, self-appraisals, patient care follow-ups and curricula. Complete document management solution that includes review compliance tracking.

Evaluations are tracked in real time, providing centralized access to important evaluations during a trainee's performance review.

Milestones are tracked and reported in real-time.

Credentialing Documentation provides each trainee with complete document management of contracts, visa, memberships, curriculum vitae, letters of reference, records of rotations and learning assignments and more.

Publications & Presentations by each trainee and faculty can be submitted, tracked and reviewed by administrators.

General Demographics can be reviewed and managed centrally.Setup on-boarding requirements.

Examination Scores including rotation quizzes and in-service performance. USMLE and COMLEX are centrally reported and tracked.

Easy and secure web-based access protecting the privacy of all users.

Recognized Security Measures

2048-bit SSL encryption with bank-grade accessAudit trails of all activitiesYou own your data and can export it any timeThird party privacy policy monitoringThird party server security monitoring

100% Guaranteed Anonymity

Configurable anonymityData reported in aggregate, randomized and without identifying details

Comprehensive CME (Continuing Medical Education) management systems for generating conference-specific evaluations. The task of assigning and managing CME evaluations has been simplified. Online e-mail reminders are sent automatically. Attendees can generate online CME certificates in real-time after completing and submitting evaluations.

Design Streamlined CME Evaluations

Conflict for interest reportingCustomized scales for each questionDifferentiate CME event and multiple speakers

Assign CME Evaluations

Track conference topics and locationsAssign expiration datesCustomize learning objectives

CME Management Reports and Certificates

Detailed and summary attendance reportsOn-line access to CME certificatesCustomized logos, signatures and sealsHistorical tracking for state reporting

All features are fully integrated into each user’s existing MyEvalutions.com account and department. Features of CME Certification and Management can be added at any time. Simply contact our office and ask for more information and pricing.

24/7/365 Technical Support

Learning Assignments for tracking assignments and learning history

Third party integration such as Procedures Consult and Challenger

InCommon™ standards

MyPortfolio® document management system

MyQuiz™ quiz management with dynamic review and statistics


Security, Privacy & Anonymity

Additional Benefits

MyPortfolio® CME Certification & Management

Training and Support

First-Rate Implementation

MyEvaluations.com is committed to ensuring the success of every user, program and institution. Our client representatives are experienced program administrators. We guarantee your complete satisfaction when implementing MyEvaluations.com.

The Implementation Process

Every new account and program is successfully implemented. MyEvaluations.com can quickly implement new accounts by utilizing ‘off-the-shelf’ evaluation questions, procedure logs and reports, default duty-hour settings and established privacy rules for users’ access to data. We can get you up and running promptly, while providing additional training to later customize the system as desired.

If you have unique institutional needs that require immediate attention, MyEvaluations.com can be customized in order to meet your specific requirements. The system’s core flexibility offers you the ability to integrate both MyEvaluations.com and MyGME services into virtually any facet of your training programs.

How much time do we need for implementation?

Program implementation on MyEvaluations.com will require a total of 7-10 days. In as little as 4-5 days a program can create custom evaluations and milestones, procedure logs, duty-hour rules and conference tracking. Trainee and faculty schedules will require an additional 2-3 days to setup.

Institutional implementation for UME, GME and Fiscal operations on MyGME are arranged based on each institution’s specific needs. The implementation time will include Green-book setup, resident demographic management and institutional scheduling links.

Comprehensive Training

MyEvaluations.com works with each program to train key personnel, such as coordinators and directors. Intensive one-on-one training of key individual positions provides effective first-level support for the entire program. In addition, all users have 24/7 access to Support and access to MyHelp, a complete online help manual.

Other facets of the system, such as MyGME involving fiscal services, will require more specialized training. Both GME, fiscal and financial personnel can be trained on-site or over the web.

Once initial training is successfully completed, we offer supplemental training on new features, skill-building and system orientation for new users. We want your staff to have up-to-date information on all the capabilities of MyEvaluations.com.

We provide responsive and knowledgeable support

You can reach MyEvaluations.com Technical Support either by email or by phone, with rapid response that reflects the urgency of your issue. Urgent issues are addressed 24/7 with a guaranteed 3-hour response time, while non-urgent inquiries are addressed within 24-hours. Our support assures a 99.9% up-time of all services, that includes new releases and updates, at no additional charge.

MyEvaluations.com® is committed to the success of its clients. Our effective implementation, training and support will help you fully utilize every capability of our system.

Implementation, Training & Supportfor Your Continued Success.


MyGME fiscal is a powerful application that addresses the fiscal needs of medical training programs. MyGME provides all the services from data collection to reporting:

Accurate IRIS data exportingErrors & Omissions reporting to validate all of your dataDetailed audit trails Medicare cost reporting across one or more institutionsFTE reporting that integrates rotation assignments and resident demographic information to determine correct FTE for each individualCustomizable IME and DGME settings for each service and location

IME, DGME and allowable FTE calculations are aggregated automatically with our fiscal reporting tools.

MyGME fiscal offers the option to easily generate affiliate institution invoices.

Master rotation schedules are accessible for all house staff, including the ability to analyze gap and overlap assignments for accurate Medicare cost reporting. All required information and audit trails for IRIS reporting is immediately accessible.

MyGME fiscal is reliable and user-friendly. An administrator can easily use the menu-driven service to configure an institution by utilizing our exclusive ERAS data import feature; integrate house staff demographics and create assignments.

In order to ensure a smooth transition, MyGME offers Fiscal Service training sessions and Best Practice Guidelines.


MyGME® fiscal

MyEvaluations.com is a trusted provider of enterprise-grade medical education management tools for academic hospitals, clinical programs, medical schools and governmental public health agencies of all sizes.

Pricing

Regardless of your program’s size, MyEvaluations.com provides affordable, state-of-the-art browser-based systems backed by first-rate implementation, training and support that deliver a complete value.

15 or less trainees $99/month

16-30 trainees $149/month



71 or more trainees $749/month

Institutional pricing is based on the total number of trainees.Please contact a sales representative for more information:

[email protected](866) 422-0554

Prices are billed on an annual academic basis, and are subject to change at anytime.For the most current pricing schedule, please visit MyEvaluations and select the Pricing tab.

How to Sign up?

Please request a Demo at your convenience:

Visit our website www.MyEvaluations.com

Email us directly [email protected]

Contact a representative (866) 422-0554

Evaluations.com® Manages the Data That Informs Your Decisions.

MyEvaluations.com enables you to provide the best care and training by meeting your reporting needs efficiently and automatically.

Call today to arrange a Free DemonstrationLet MyEvaluations.com serve you today

Visit www.MyEvaluations.com or call (866) 422-0554

Powerful – Affordable – Versatile


Prices for a single program are based on the followingschedule:

LEADING MEDICAL EDUCATION WITH SUCCESSFUL SOLUTIONS

Evaluations.com Suite Product Overview

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