New Test Coordinator’s Training

October 9, 2013

Weslaco HS Library Conference Room

Test Security

TEC/TACThe Law

Test Security

Training

Students

Irregularities

TestingCalendar

Testing Cycle

Procedures

TestMateria

ls

Monitoring

TestingPersonnel

WHO

WHATWHEN

WHY

Testing Cycle Order tests Attend Coordinator training Receive and check-in test materials Ensure each student has the correct test, correct

accommodations, and correct location on each testing day. (This begins at least 2 weeks before the test.)

Prepare for and conduct campus training (always plan make-ups)

Administer tests Plan for students arriving late Collect and return tests

…Repeat

STATE ASSESSMENT

Key Terms

Vocabulary Secure - These materials are the precoded and

hand-gridded answer documents and the test booklets themselves. Precoded and hand-gridded answer documents are secure materials because they contain confidential, identifying student information. They must be kept in locked storage at all times when not in use.

Nonsecure - These testing materials include the District and Campus Coordinator Manual, Test Administrator Manuals, Coordinator’s packet, header sheets, and blank answer documents.

Vocabulary (Cont’d)

Scorable - These are the actual test response documents of the students. Students in all grades will record responses on answer documents which are scored.

Nonscorable - These are materials that are not to be scored, that is, everything but the students’ actual answer documents.

Vocabulary (Cont’d)

Test Security – Test security is the responsibility of every staff member on a campus. o This means that no test or answer document has

been viewed inappropriately, copied, discussed, hand-scored, thrown away or misplaced.

o All testing personnel MUST be trained and sign an oath of test security before handling testing materials.

o No person may review, discuss, duplicate, or alter the contents of the tests or student responses before, during, or after the administration.

Vocabulary (Cont’d)

Confidentiality – This means that no one has permission to view the test or to give instruction (based on the test) to any student prior to taking the test so as to provide an unfair advantage. o It also means that even if a Test Administrator

gives a student an oral administration, they will not discuss the questions or use them to change their instructional practices.

o The only time test questions may ever be discussed is in a year when the state releases the tests to the public. The current state law releases the tests every three years. Until then, they are still secure even though results have been received.

Vocabulary (Cont’d)

First-Hour Check – within the first hour of a test administration, all testing areas have been checked. Personnel make sure each student has the correct test and the correct accommodations and/or supplemental aids (if applicable); Test Administrators (TA’s) have read directions verbatim; no instructional materials that would assist students are posted; seating is arranged appropriately, cell phone policy is read aloud, start time is recorded on seating chart, etc.

Assessment Team

Coordinating Your Campus

Your Assessment Team

You can NOT do this alone.o Alone is BAD.o Teamwork is GOOD.o Co-Coordinators and /or Assistant Test Coordinators

must enlist the help of their:

• ARD Case Workers, SpEd Counselor, Counselors and/or Diagnostician

• Data Entry Clerk• Satellite Liaison, Attendance Clerk, and/or Registrar• Campus Technology Coordinator• Administrative Team

Communication and Team Work

with Assistant Campus Testing Coordinator with Administrative Team With Campus Technology Coordinator with Cafeteria Staff with Custodians with Test Administrators and Relief Staff with Special Programs with Parents and Students with State Assessment Department

Duties and Responsibilities

To Do’s & Activities

Duties

Attend all state-mandated training sessions presented throughout the school year.

Verify receipt of all test materials within 48 hours.

Read all published manuals and user guides- the DCCM, the TAMS User Guide, and ALL Test Administrator Manuals- STAAR,STAAR/OEC, TAKS, TELPAS, etc.

Work with your Administrative Team to plan and help supervise the organization and administration of all state-mandated assessment programs so that everyone is on the same page.

Duties (Cont’d)

Order additional test materials as needed. Ensure a secure location to lock up test

materials and limit access. Schedule, plan, and prepare for campus

training sessions. Include Make-Up training sessions in your plan.

Review/proofread the demographic and special program information on test materials. Compare / verify this information on answer documents.

Duties (Cont’d)

Provide information to other staff members, parents, and students about the assessment calendar and timelines for receipt and distribution of results.

Encourage questions from Faculty and Staff (check for understanding).

Train Test Administrators prior to each testing cycle for all state-mandated assessment programs.

Call your District Testing Coordinator to alert her of any irregularities no matter how small

Communicate with critical departments-Special Education. Bilingual/ESL, Section 504, Homebound, Homebase, and so forth.

Duties (Cont’d) Will it ever end?

Work with Assessment Dept. to pick up and return test materials in accordance with TEA timelines.

Maintain test security and confidential integrity.

Most importantly, present professional standards and a positive attitude towards state-mandated assessment. Your duty as a role model must never be underestimated.

Campus Testing Coordinators

Effective Training

Effective Training

Provide ALL Test Administrators with a training which specifically addresses Test Security. All others assisting with testing such as custodians or any clerical staff must also receive training in Test Security.

Provide a pre-test to pique their interest Include scenarios; examples of common,

procedural testing irregularities and serious irregularities.

Use the 2013 Test Security Supplement and the TEA web-based training modules as resources

Campus Test Coordinators

Coordinate your Assessment Team Communicate with your Faculty and Staff Required Reading – Manual. Do not issue out

materials until verification of TA Manual Know your testing calendar dates & calendar of

events Know your duties and responsibilities

Campus Test Coordinators

Your testing room must remain secure & locked from any traffic at all times- every individual must be accounted for

Provide a plan for Relief Staff Plan your Testing Groups and Locations Be prepared for late Start Testing Groups Attendance Procedures on Testing day Dealing and Accounting Absences on Testing Day

Campus Test Coordinators

Breaks and STAAR Time limit Lunch Emergencies Issuing and Checking in Test Materials (Materials

Control Form) Tracking New Enrollees

o Forms / Do you know how to access TAMS? Telecommunication Device Policy Active Monitoring

Campus Test Coordinators

First Hour Check Documentation Super Monitors (District Level) District Packing lists

Campus Testing Coordinators

Effective Rules

Effective Rules

District trainings are mandatory Must verify test materials within 48 hours (Complete?

Damaged? Correct campus?) Testing Storage room must be secure & locked at all times

(key is required) and personnel with access must be limited Visibility for All Precoded Documents example: install hanging wall files at entrance Due dates must be adhered to (additional orders, training

campus staff, picking up materials from DTC, return of materials deadlines

No later than 2 Days to pick up materials from DTC office!

Every transaction of test materials is documented

Effective Rules Any personnel who transports materials are authorized

and understand the significance of keeping these materials secure.

Return test materials to DTC by appointed time scheduled by Ms. Rodriguez---keep your appointment - CTC must be present

All new assistant testing coordinators must be present each time you drop off or pick up materials at our office at SFA Complex Building for your FIRST ADMINISTRATION

Scoreable materials: please call our office on the step by step process of how to turn in scoreables to our office for every administration at your campus

One-on-one check in of scorable materials

Reporting Incidents

ALL testing irregularities must be reported through the submission of a Student Assessment Division online report form by the District Test Coordinator, include letter from TEA office of Compliance

All reports should be submitted within 5 days of the District Testing Coordinator being made aware of the incident.

The Right Place and the Right Tools

Testing Room Secured location

Limited access (few people with keys)

Proper signs on the door(s)

Leave trash to be picked up outside the door

Not a place to visit – should be able to account for who is in the room at all times

Computer and phone in room will minimize interruptions

Campus Testing Toolkit Testing Room Sorting Table Shelves Baskets or crates – LABELED with Test Administrator’s

name or testing group name Stacking “IN” trays for headers Finger-tips or “SortKwik” #2 pencils Magic-Rub erasers Ruler Post-its Gallon-sized Zip-Lock Baggies Folders and folder labels Computer Phone

Out of Sight, but NOT Out of Mind

Satellite Locations

Satellite Locations

Horton JJAEP DAEP Boot Camp Homebound Homebase

Campus Testing Coordinators

Required Readings and Resources

2013 District and Campus Coordinator Manual (DCCM)

The testing calendar follows the yearly calendar. The 2013 DCCM applies to testing from January 2013 to December 2013. We will receive a new DCCM for the calendar year 2013 this December.

Each test section is color-coded, and has it’s own index. Read the information designated for “Campus Coordinators” --- “CC”

Use this website to access documents Referred to in the DCCM:

http://www.tea.state.tx.us/student.assessment/manuals/dccm/

ARD Resources• The ARD Committee Training PowerPoint (found on the

Assessment Website) serves as state guidance about how ARD committees should make and document in an IEP statewide assessment decisions for students receiving special education services. ▫ Additional ARD Committee resources can be found at

http://www.tea.state.tx.us/student.assessment/ard

Accommodations Update, 2012-2013

The Accommodations Update PowerPoint is on the Student Assessment website. This serves as the State’s update on Accommodations for 2012-2013 testing.

Be sure to add the Accommodations Resources link to your favorites: http://www.tea.state.tx.us/student.assessment/accommodations/

STAAR ELL Update, 2012-2013

Visit TEA’s STAAR for ELL website for spring 2013 information http://www.tea.state.tx.us/student.assessment/ell/

Resources

Your Campus Team Other Campus Testing Coordinators WISD State Assessment website 2013 DCCM, and Test Administrator Manuals Emails and Newsletters from the Assessment

Department, Special Education Department and Bilingual/ESL Department

In Summary …

Teamwork Training Accurate Lists Checklists IN/OUT Procedures Test Security Plan, Plan, Plan

Thank you!

Gracias!