Council 2010...
Transcript of Council 2010...
BRAMPTON KH Report K I City Council bramptonCQ llOWGr LITV The Corporation of the City of Brampton
Date September 9 2014 BRAMPTON CITY COUNCIL
File G20 fHATC Sjjffctofagf 10201^ Subject Transmittal Report
Reimbursements Required by the Mayor and Members of Council for Expenses Charged to the City as Confirmed by Deloitte Canada and Resulting from Findings of the Forensic Audit
Contact John Corbett Chief Administrative Officer
Peter Honeybome Executive Director Finance and Treasurer
Overview
bull Deloitte llp conducted a forensic examination of the Expenses of the Mayor and
Councillors of the Corporation of the City of Brampton and presented their findings to City Council at its meeting on August 6 2014
bull Earlier in 2014 City Council passed Resolution C036-2014 which stated That should any finding of contravention of City policies or procedures for Members of Council expenses be found and confirmed through the forensic audit the specific Member of Council be required to re-pay the specific expenses from their personal funds
bull This report provides City Council with the amounts that have been identified by Deloitte llp that the Mayor and Members of Council should repay from their personal funds and the process for making those repayments
bull The repayment process will include
o The period September 10 to September 30 2014 during which the Mayor and Members of Council would be afforded the opportunity to meet with Deloitte llp representatives to review specific repayment amounts that the Mayor or Members of Council identify as being in dispute and
o The final repayment amounts will be posted on the Citys Website by Friday October 3 2014 and
o The Treasurer is authorized to deduct any outstanding repayment
amounts as at November 30 2014 from any and all monies that are or will otherwise be paid or payable to the Mayor and Members of Council including compensation amounts such as regular pay retiring allowances and 2014 pension payments
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Recommendations
1 That the report from John Corbett Chief Administrative Officer dated September 9 2014 to the Council Meeting of September 10 2014 re Transmittal Report Reimbursements Required by the Mayor and Members of Council for Expenses Charged to the City as Confirmed by Deloitte Canada and Resulting from Findings of the Forensic Audit be received and
2 That the repayment amounts identified by Deloitte llp in their correspondence to the Chief Administrative Officer attached to this report are to be repaid with the exception of the amounts noted in Recommendations 3 and 4 below by the Mayor and Members of Council from their personal funds to the City of Brampton by no later than September 30 2014 and
3 That in consideration of the past practice as it relates to Councillors use of their Councillors Expense Accounts to purchase tickets for their spouses in order to enable their spouses to accompany them to attend certain events the amounts reflected in Recommendation 2 above be reduced in accordance with the
Schedule titled Summary of Amounts Repayable Excluding Tickets for Events at Non-City Facilities contained in the correspondence from Deloitte llp attached to this report and
4 That the Treasurer is authorized to reduce the Mayor and Members of Council repayment amounts for expenses as identified by them directly related to the Community Use of the PowerAde Suite as defined by Policy 1420 subject to the approval of the Chief Operating Officer and
5 That the Mayor and Members of Council should have the opportunity to meet directly with Deloitte llp representatives during the period September 10 to September 30 2014 to review specific repayment amounts that the Mayor or Members of Council identify as being in dispute and that should Deloitte llp determine that the repayment amounts should be adjusted based on any new informationevidence obtained during the period September 10 to September 30 2014 the Treasurer is authorized to adjust the repayment amounts as required under direct instruction from Deloitte llp and
6 That the amounts to be repaid be delivered to the Treasurer for deposit to the Citys bank account and the appropriate General Ledger accounts credited with the repayment amounts in the 2014 fiscal year and the repayment amounts be reported as a separate item on the 2014 Annual Statement of Remuneration and Expenses and the final repayment amounts be posted on the Citys website by Friday October 3 2014 and
7 That the Treasurer is authorized to deduct any outstanding repayment amounts as at November 30 2014 from any and all monies that are or will otherwise be paid or payable to the Mayorand Members of Council including compensation amounts such as regular pay retiring allowances and 2014 pension payments
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Background
Deloitte llp conducted a forensic examination of the Expenses of the Mayor and Councillors of the Corporation of the City of Brampton and presented their findings to City Council at its meeting on August 6 2014 Earlier in 2014 City Council passed Resolution C036-2014 which stated
That should any finding of contravention of Citypolicies or procedures for Members of Council expenses be found and confirmed through the forensic audit the specific Member of Council be required to re-pay the specific expenses from their personal funds
Current Situation
The purpose of this report is to transmit to City Council the amounts that have been identified by Deloitte llp that the Mayor and Members of Council should repay from their personal funds and the process for making those repayments
Amounts to be Re-Paid
The following table summarizes the amounts to be repaid by the Mayor and Members of Council as identified by Deloitte llp- The details of these amounts are shown in the correspondence from Deloitte llp attached to this report
Elected Official Amount to be Repaid Mayor Fennell $3411800 Councillor Callahan $1745950 Councillor Dhillon $44737 Councillor Gibson $237402 Councillor Hames $52020 Councillor Hutton $574195 Councillor Miles $221240 Councillor Moore $70118 Councillor Palleschi $14526 Councillor Sanderson $161399 Councillor Sprovieri $255750
Source Correspondence from Deloitte Llp dated September 5 amp 8 2014 (attached)
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Tickets for Events at Non-City Facilities
The Lunch and Dinner Sponsorship Policy 1450 (attached) which was in effect until the end of 2013 included the provision Fordinner events a Councillor shall have the option to register for a maximum of two tickets for himherself and a guest A guest can include a family member friend or other associate
Members of Council have expressed that there has been a past practice (for more than two decades) at the City whereby Councillors were entitled to use their Councillors Expense Accounts to purchase tickets for their spouses in order to enable their spouses to accompany them to attend certain events
The previous versions of the Councillors Expense Account Policies (pre-2014) were silent on the purchase of tickets for spouses The most recent version of the Policy approved by City Council and implemented in 2014 specifically excludes the purchase of tickets for spouses in recognition that the previous policies may have been open for interpretation on this subject
Staff requested Deloitte llp to provide an additional schedule of repayment amounts that does not include tickets purchased by Councillors and charged to their Councillors Expense Accounts for their Spouses to accompany them to certain events The following table summarizes the amounts related to these ticket purchases as determined by Deloitte llp
Amount of Reduction
for Tickets for
Events at Non-City Elected Official Facilities
Councillor Callahan $39500 Councillor Gibson $25302 Councillor Hames $21000 Councillor Hutton $79592 Councillor Miles $103000 Councillor Moore $43416 Councillor Sanderson $61500 Councillor Sprovieri $48250
Source Calculated based on correspondence from
Deloitte Llp dated September 52014 (attached)
Should City Council determine that these amounts are not required to be repaid the Treasurer should be authorized to reduce the total amount of the repayments by these amounts
4
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PowerAde Centre Suite
The Deloitte llp findings identified amounts to be repaid in respect of the use of the PowerAde Centre Suite
In 2001 City Council approved the Community Use of Suite at BCSE Policy 1420 (attached) The Policy states
The suite shall be used by the Mayor and members of City and Regional Council for the following business purposes only
bull To support or sponsor the activities including fund raising initiatives of local community groups
bull To recognize and promote the efforts and goodwill of community groups
bull To promote economic development bull As part of a rewards and recognition program for leaders in the
community
Amounts identified by Deloitte llp to be repaid that relate to the use of the PowerAde Centre Suite for the purposes authorized by the Policy 1420 should not be required to be repaid The Mayor and Members of Council should review their detailed repayment listings and identify any repayment items that may be directly related to Community Use of the PowerAde Suite as defined by Policy 1420 The Mayor and Members of Council should be authorized to make a request to the Treasurer to reduce their repayment amounts accordingly subject to approval of the Chief Operating Officer
Disputed Repayment Amounts
The Mayor and Members of Council should have the opportunity to meet directly with Deloitte llp representatives to review specific repayment amounts that the Mayor or Members of Council identify as being in dispute This opportunity should be open to the Mayor and Members of Council until September 30 2014
Should Deloitte llp determine that some repayment amounts should be adjusted based on any new informationevidence obtained during the period September 10 2014 to September 30 2014 the Treasurer should be authorized to adjust the repayment amounts as required under direct instruction from Deloitte llpshy
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Repayment Process
The Mayor and Members of Council should provide the Treasurer with their respective repayments from their personal funds by September 30 2014 for deposit to the Citys bank account The appropriate General Ledger accounts should be credited with the repayment amounts in the 2014 fiscal year and the repayment amounts reported as a separate item for each of the Mayor and Members of Council on the 2014 Annual Statement of Remuneration and Expenses
The final repayment amounts will be posted on the Citys Website by Friday October 3 2014 for the purpose of ensuring full transparency and accountability
The Treasurer should be further authorized to deduct any outstanding repayment amounts as at November 30 2014 from any and all monies that are or will otherwise be paid or payable to the Mayor and Members of Council including compensation amounts such as regular pay retiring allowances and 2014 pension payments
Strategic Plan
This report achieves the Strategic Plan Priority of Corporate Excellence ensuring transparency and financial accountability by exercising prudent financial stewardship managing public funds and compliance with statutory reporting requirements
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Conclusion
Deloitte llp conducted a forensic examination of the Expenses of the Mayor and
Councillors of the Corporation of the City of Brampton and presented their findings to City Council at its meeting on August 6 2014
This report provides City Council with the amounts that have been identified by Deloitte llp that the Mayor and Members of Council should repay from their personal funds and the process for making those repayments and includes possible adjustments that may be approved by City Council
-^W----shyPeter Honeyborne Executive Director Finance ^^poundhief^dministrative Officer and Treasurer
Attachments
Agenda Page
bull Correspondence dated September 8 2014 from Deloitte llp to the Chief Administrative Officer - Amount Repayable by the K3-8 to K3-17 Mayor
bull Correspondence dated September 5 2014 from Deloitte llp to the Chief Administrative Officer - Amount Repayable by the K3-18 to K3-30 Councillors
bull Lunch and Dinner Sponsorship Policy 1450 (cancelled 2014) K3-31 to K3-33
bull Community Use of Suite at BCSE Policy 1420 K3-34 to K3-37
Report authored by Peter Honeyborne Executive Director Finance amp Treasurer
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Deloitte Deloitte LLP
33 Yonge Street Suite 210
Toronto ON M5E 1G4
Canada
Tel 613-751-5497
Fax613-751-2244
wwwdeloitteca
September8 2014
Private and confidential
Mr John Corbett
Chief Administrative Officer
The Corporation of the City of Brampton 2 Wellington Street West Brampton ON L6Y 4R2
Dear Sir
Subject Amount Repayable by the Mayor
Introduction
You have asked us to provide a calculation of the Amount Repayable by the Mayor and to provide you with a reconciliation of this amount to all of the transactions recorded in the Deloitte Forensic report dated July 30 2014
Reconciliation ofAmount Repayable by Mayor to transactions reported in the Deloitte Forensic Report
A reconciliation of the information contained in our report dated July 30 2014 to the Amount Repayable by the Mayor is provided below in Table 1
Table 1 Summary Reconciliation of Amount per Report to Amount Repayable by the Mayor
Transaction Amount per Amount
Description Count Report Repayable
Breadi of Expense Policy - Flight Passes 187 $129378 $28738
Breach of Expense Policy - Other 19 $11134 $5381
Breach of Amex Card Program 60 $32096 $0
sub-total 266 $172608 $34118
Not enough information 79 $155951 $0
Total 345 $328559 $34118
Further details of this reconciliation can be found in Schedule 3 of this letter
K3^ The Corporation of the City of Brampton September8 2014 Page 2
The Amount Repayable by the Mayor differs from information presented in Schedules 1112 and 13 of the Deloitte Forensic report dated July 30 2014 for the following reasons
bull Regarding flight passes the amount repayable does not include flight passes used by individuals other than Mayor Fennell In addition given that the underlying travel was related to City business the amount repayable by Mayor Fennell was calculated as the difference between the cost of the flight pass credit used minus the calculated cost of economy airfare based on available information (as outlined at Schedule 2)
bull The amount to be repaid relates only to transactions specifically attributable to Mayor Fennell Our report dated July 30 2014 also includes transactions incurred by staff within the Mayors office and other general transactions not specifically attributable to Mayor Fennell As an example we have not included amounts related to breaches of policies for expenses incurred by the Mayors staff
bull The amount to be repaid does not include transactions or amounts which have already been repaid or otherwise credited to the City of Brampton
o We have been advised by Finance staff that the charges for IQ Quizzes incurred on the Mayors wireless account have now been credited to the City
o As indicated in our July 30 2014 report purchases on the Mayors American Express Corporate Card for personal expenses or items not related to City business have been repaid to the City by Mayor Fennell or from the Mayor Susan Fennell Gala account and the Mayor Susan Fennell Community Fund
Amount Repayable by the Mayor
We have prepared a calculation of the Amount Repayable by the Mayor identifying the specific transactions to be repaid This calculation is presented at Schedules 1and 2 attached to this letter and has been summarized in Table 2 below
Table 2 Summary of Amount Repayable by the Mayor
Reference Description Repayable Taxes
Business Class Airfare premiumSchedule 1 $741447 included $741447
hotel rooms expired flight passes
Schedule 2 Flight Pass Use $2363146 $307209 $2670355
Total $3411802
The Amount Repayable by the Mayor is based on the transactions identified in the Deloitte Forensic report dated July 30 2014 plus applicable taxes and less any amounts repaid up to August 15 2014 based on information provided to Deloitte by the City of Brampton Finance Department
K8-10 The Corporation of the City of Brampton September 82014 Page 3
Business Class Airfare premium hotel rooms expiredflight passes
The calculation of the Amount Repayable by the Mayor related to Business Class Airfare premium hotel rooms and expired flight passes is detailed in Schedule 1 including the underlying methodology and assumptions used in the calculation
bull For business class tickets the amount repayable represents the difference between the costs incurred minus the estimated cost of an economy class airfare (based on Mayors staff travelling at the same time) minus any partial repayments received For the ticket to London England $3023 is to be repaid (no repayment has been received by the City for this flight) No amount is repayable for the ticket to Iqaluit Nunavut as a reimbursement has already been received by the City
bull For the identified hotel stays in premium rooms the amount repayable represents the difference between the costs incurred for the premium room minus the cost of the basic hotel room (based on charges incurred by the Mayors staff during the same time period)
bull For expired flight passes we only included an amount repayable related to a flight pass where Mayor Fennell was the only authorized traveler For other expired flight passes available for use by multiple employees (including individuals outside of the Mayors office) or solely by an employee other than Mayor Fennell we did not include these amounts as being repayable by Mayor Fennell
Calculation ofAmount Repayable by the Mayor related to the use offlight passes
The calculation of the Amount Repayable by the Mayor related to the use of flight passes is detailed in Schedule 2 including the underlying methodology and assumptions used in the calculation
The individual amounts calculated represent the difference between the cost of the individual flight passes used and the calculated economy class flight costs (including various fees taxes and charges) The amounts reported in Schedule 2 exclude sales tax (HST and GSTPST prior to the adoption of the HST) As such we have added 13 sales tax ($307909) in Table 2 to adequately calculate the amount to be repaid
We calculated the economy class flight costs based on available data from Statistics Canada related to air fares for Canadian carriers at prices of average economy air fares and additional costs based on publicly-available information primarily from Air Canada
In preparing this calculation we have made certain assumptions as described in detail in Schedule 2 If different assumptions are determined to be more appropriate our calculations and analyses in Schedule 2 would change
Transactions where there was not enough information to determine compliance with Expense Policy
Our report dated July 30 2014 includes transactions where there was not enough information to determine compliance with the Expense Policy As such none of these transactions have been identified as being repayable by Mayor Fennell Had sufficient information been available for these transactions there is a possibility that some transactions would have been identified as breaches of the existing policies and as such repayable by Mayor Fennell
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Transactions with insufficient information included the following
bull Contracted driving aid services provided by Total Eclipse Limousine Service and
bull Purchases of souvenirs and other goods
Should you have any questions regarding this letter and attached schedules please do not hesitate to contact me at 416-457-6109 or Guillaume Vadeboncoeur at 613-751-5497
Yours truly
pounduampnXgt LUP
Robert Fowlie CPA CA-IFA CFE Partner
Deloitte LLP
Guillaume Vadeboncoeur CPA CA-IFA CFF Partner
Deloitte LLP
Enclosure (Schedules 12 and 3)
Schedule 1
The Corporation of the City of Brampton Amounts Repayable for Mayor Fennell
Date Vendor Name Description of Expense Expense Amount Amount Repayable (NoteDeloitte Finding
(Note 1) (Note 1) (NoteD Incurred by (Note 1) 2)
Prior Term
Breach of Expense Policy
0ct-07 Amex statement Air Canada Toronto to London Susan Fennell Mayor Fennell 440437 Purchase of business class ticket 440437
Oct-07 Amex statement Air Canada credit Mayor Fennell (55400) Purchase of business class ticket (55400)
Nov-07 Amex statement Air Canada change fee Mayor Fennell 10000 Purchase of business class ticket 10000
Minus estimated cost of economy class ticket based on cost incurred by Mayors (92740) Chief of Staff
Mar-09 Amex statement The Fairmont Empress Victoria Employee 2 216175 Hotel stay in premium room 115000
Jun-09 Amex statement The Fairmont Chateau Whistler Mayor Fennell 292675 Hotel stay in premium room 120750
Feb-13 Air Canada Ontario Pass - Latitude Mayor Fennel 457920 Expired portion of flight pass ($5085 total cost for 10 flight segments 4 flight 203400
segments expired - $5085 x 410 = $2034)
741447
Notes
(D Source Cityof Brampton public report on Mayors Office Expenses or from transaction-specific supporting documents
(2) Amount repayable includes sales taxes
I
To be read in conjunction with Deloittes Forensic ReportPrivate and Confidential Page 1 of 1
Schedule 2
The Corporation of the City of Brampton Amounts Repayable for Mayor Fennell Related to the Use of Flight Passes
Calculation of Fare
Calculated Date
(Notel) Vendor Name
(Note 1) Description of Expense
(Note 1) Expense
Incurred by Amount
(Note 1) Deloitte Finding
Airfare
(Note 2)
NAV
(Note 3) Insurance
(Note 4) ATSC
(Note 5) AIF
(Note 6) Total
Airfare Expense Policy Breach Amount
G = B+C+
D+E+F
Current Term of Council
Toronto bull Dallas North American Latitude Mayor Fennell Use of flight pass (flight date August 720091
Dallas shyToronto North American Latitude Mayor Fennell Use of flight pass [flight date August 12 20091
Toronto shyHalifax Canada East Pass Mayor Fennell Use of flight pass [flight date September 122009]
Halifax shyToronto Canada East Pass Mayor Fennell Use of flight pass [flight date September 13 2009]
Mar-11 Nfld-Tor Eastern Transborder Pass Latitude Mayor Fennell 40868 Use of flight pass
Sep-11 Tor - Casllegar North American Latitude Mayor Fennell 88124 Use of flight pass 30300 712
Sep-11 Casllegar - Tor North American Latitude Mayor Fennetl 68124 Use of flight pass 30300 712
Oct-11 Tor - Vancouver North American Latitude Mayor Fennell 88124 Use of flight pass 30300 2000 300 712
Oct-11 Vancouver shyTor North American Latitude Mayor Fennell 88124 Use of flight pass 30300 2000 300 712 35312 52812
Oct-11 Tor - Calgary North American Latitude Mayor Fennell 92530 Use of flight pass 30300 2000 300 712 35812 56718
Oct-11 Calgary - Tor North American Latitude Mayor Fennell 92530 Use of flight pass 30300 2000 300 712 36312 56218
Nov-11 Tor shyOttawa Rapidair Latitude Mayor Fennell 36634 Use of flight pass 19270 2000 300 712 24782 11852
Dec-11 Ottawa shyTor Rapidair Latitude Mayor Fennell 36634 Use of flight pass 192gt0 712 24282 12352
Jan-12 Tor shyOttawa Rapidair Latitude Mayor Fennell Use of flight pass 21610 712
Jan-12 Ottawa shyTor Rapidair Latitude Mayor Fennell Use of flight pass 21610 712
May-12 Tor - Saskatoon North American Latitude Mayor Fennell Use of flight pass 33810 2000 300 712 2500 39322 53208
Jun-12 Saskatoon shyTor North American Latitude Mayor Fennell 92530 Use of flight pass 33810 2000 300 712 2000 38822 53708
Sep-12 Tor shy Montreal Rapidair Latitude Mayor Fennell 36634 Use of flightpass 21610 2000 300 712 2500 27122 9512
Sep-12 Montreal shy Tor Rapidair Latitude Mayor Fennell 36634 Use of flight pass 21610 2000 300 712 2500 27122 9512
Oct-12 Tor - Bagotville Flight Passes - correction Mayor Fennell 92350 PI Use of flight pass
Oct-12 Bagotville - Tor Flight Passes - correction Mayor Fennell 92350 [71 Use of flight pass 2500
Tor shyMontreal Rapidair Latitude Mayor Fennell 36634 Use of flight pass 2500
Montreal shyTor Rapidair Latitude
North American Latitude
Mayor Fennell Mayor Fennell
36634
92530 Use of flight pass Use of flight pass IP
North American Latitude Mayor Fennel 92530 Use of flight pass
Toronto shyOttawa Ontario Pass Latitude MayorFennell 45792 W Use of flight pass Feb-13 Ottawa shyToronto Ontario Pass Latitude Mayor Fennell 45792 [8] Use of flight pass 2000
Mar-13 Tor - Prince George North American Latitude Mayor Fennell 95858 Use of flight pass 2500
Mar-13 Prince George - Tor North American Latitude Mayor Fennell 95856 Use of flight pass
Mar-13 Tor - Edmonton North American Latitude Mayor Fennell 95858 Use of flight pass 55522
Edmonton shyTor North American Latitude Mayor Fennell 95858 Use of flight pass 55522
Apr-13 North American Latitude Mayor Fennell 95656 Use of flight pass
Apr-13 Halifax shyTor North American Latitude Mayor Fennell 95856 Use of flight pass 55522
May-13 Tor-Regina North American Latitude Mayor Fennell 95658 Use of flight pass
May-13 Regina-Tor North American Latitude Mayor Fennell 95858 Use of flight pass 2000
May-13 Tor - Vancouver North American Latitude Mayor Fennell 95858 Use of flight pass
Jun-13 Vancouver shyTor North American Latitude Mayor Fennell 95856 Use of flight pass
Aug-13 Toronto shyOttawa Ontario Pass Latitude Mayor Fennell 45792 [8] Use of flight pass 712
Aug-13 Ottawa shyToronto Ontario Pass Latitude Mayor Fennell 45792 [8] Use of flight pass 712
Sep-13 Tor - St Johns North American Latitude Mayor Fennell 95857 Use of flightpass
Sep-13 St Johns - Tor North American Latitude Mayor Fennell 95857 Use of flight pass
Toronto shyOttawa Ontario Pass Latitude Mayor Fennell 45792 [81 Use of flight pass
Ottawa shyToronto Ontario Pass Latitude Mayor Fennell 457 92 W Use of flight pass
Sub-Total - Current Term of Council 3092162 1SS79S4
To be read in conjunction with Oeloittes Forensic Report Private and Confidential Page 1 of 3
Schedule 2
The Corporation of the City of Brampton Amounts Repayable for Mayor Fennell Related to the Use of Flight Passes
Calculation of Faro
Calculated Date
(Note 1) Vendor Name
(Note 1) Description of Expense
(Notel) Expense
Incurred by Amount
(Note 1) Deloitto Finding
Airfare
(Note 2) NAV
(Note 3)
Insurance
(Note 4) ATSC
(Note 6) AIF
(Note 6) Total
Airfare Expense Policy Breach Amount
G = B-raquoC+
D+E+F
Prior Term of council
Apr-08 Toronto shyDallas North America shyLatitude Mayor Fennell Use of flight pass
Jun-08 Toronto - Chicago North America shyLatitude Mayor Fennell Use of flight pass
Jun-08 Toronto - Chicago North America shyLatitude Mayor Fennell Use of flight pass
Jul-08 Toronto - Calgary North America bull Latitude Mayor Fennell Use of flight pass
Jul-08 Calgary - Toronto North America shyLatitude Mayor Fennell 70900 Use of flight pass
Aug-08 Toronto bull Dallas North America shyLatitude Mayor Fennell 70900 Use of flight pass
Aug-08 Pallas - Toronto North America bull Latitude Mayor Fennell 70900 Use of flight pass 300
Nov-08 Toronto shyOttawa North American Latitude Mayor Fennell 77400 Use of flight pass 300
Nov-08 Ottawa shyToronto North American Latitude Mayor Fennell 77400 Use of flight pass 22160 2000 300 712 2000 27192 50208
Jan-09 Ottawa shyToronto Canada East Pass Mayor Fennell 42000 Use of flight pass 20140 2000 300 712 2000 25152 16848
Toronto - Ottawa Canada East Pass Mayor Fennell 42000 Use of flight pass 20140 2000 300 712 2500 25652 16346
Toronto - Vancouver bull Victoria North American Latitude Mayor Fennell Use of flight pass
Victoria - Vancouver bull Toronto North American Latitude Mayor Fennell Use of flight pass
Jun-09 Toronto shyVancouver North American Latitude Mayor Fennell 77400 Use of flight pass 35460 300 712 40972 36428
Jun-09 Vancouver shyToronto North American Latitude Mayor Fennell 77400 Use of flight pass 35460 300 712 40472 36928
Toronto shyOttawa Canada East Pass Mayor Fennell Use of flight pass
Jun-09 Ottawa- Toronto Canada East Pass Mayor Fennell Use of flight pass 300 712
Aug-09 Toronto - Halifax Canada East Pass Mayor Fennell Use of flight pass 300 712
Aug-09 Halifax - Toronto Canada East Pass Mayor Fennell Use of flight pass
Aug-09 Toronto - Ottawa Canada East Pass Mayor Fennell Use of flight pass
Aug-09 Ottawa - Toronto Canada East Pass Mayor Fennell 42000 Use of flight pass
Nov-09 Toronto shyOttawa Canada East Pass Mayor Fennell 42000 Use of flight pass
Nov-09 Ottawa shyToronto Canada East Pass Mayor Fennell 42000 Use of flight pass
Nov-09 Ottawa shyToronto Canada East Pass Mayor Fennell 43000 Use of flight pass
Toronto shyOttawa Canada East Pass Mayor Fennell Use of flight pass
Ottawa shyToronto Canada East Pass Mayor Fennell Use of flight pass
Toronto shyOttawa Canada East Pass Mayor Fennell Use of flight pass
Ottawa shyToronto Canada East Pass Mayor Fennell Use of flight pass
Toronto shyOttawa Canada East Pass Mayor Fennell Use of flight pass
Ottawa - Toronto Canada East Pass Mayor Fennell 43000 Use of flight pass 19850 2000 300 712 0-3 Toronto - Moncton Canada East Pass Mayor Fennell 43000 Use of flight pass 30570 2000 300 712
Mar-10 Moncton - Toronto Canada East Pass Mayor Fennell 43000 Use of flight pass 30570 2000 300 712
Mar-10 Toronto - Washington Eastern Transborder Pass Latitude Mayor Fennell 47500 Use of flight pass 37660 2000 300 1210
Mar-10 Washington - Toronto Eastern Transborder Pass Latitude Mayor Fennell Use of flight pass
Jun-10 Toronto bull Boston Eastern Transborder Pass Latitude Mayor Fennell Use of flight pass 37660 2000 300 1210 2500 43670 3830
Jun-10 Boston shyToronto Eastern Transborder Pass Latitude Mayor Fennell Use of flight pass 37660 2000 300 1210 7500 48670 -
Toronto shyOttawa Eastern Transborder Pass Latitude Mayor Fennell Use of flight pass 19850 2000 300 712 2500 25362 22138
Ottawa shyToronto Eastern Transborder Pass Latitude Mayor Fennell 47500 Use of flight pass 19850 2000 300 712 2000 24862 22638
Sub-Total - Prior Term of Council 2052700
TOTAL 5144862 2363148
To be read in conjunction with Oeloittes Forensic Report Private and Confidential Page 2 of 3
Schedule 2
The Corporation of the City of Brampton Amounts Repayable for Mayor Fennell Related to the Use of Flight Passes
Calculation of Fare
Calculated Date Vendor Name Description of Expense Expense Amount Airfare NAV Insurance ATSC AIF Total
Deloitte Finding Expense Policy(Note 1) (Note 1) (Note 1) Incurred by (Note 1) (Note 2) (Note 3) (Note 4) (Note 5) (Note 6) Airfare
Breach Amount
G = BC A B C D E I
D+E+F
Notes
[1] Source City of Brampton public report on Corporate Representation Expenses or from transaction-specific supporting documents
[2] Airfareamount is based on informationfrom Statistics Canada AviationAir Fares Canadian AirCarriers Level I Statistical Table 1 Average fares by sector and fare type group - Canadian air camers Level 1 - Schedules services i) For domestic flights from 2008 to 2012 we used the amounts listed for Domestic - Economy Flightfrom Toronto to Ottawa and Montreal were based on the short-haul average fare amount Other domestic flights were basec on the long-haul average fare amount ii)For domestic flightsfrom2013 we used the 2012 long-haulamount (S33810) increased by a 3 inflationaryfactor resulting in a calculated airfare of S34824 For flightsfrom Toronto to Ottawa and Montreal we used the 2012 short-haul amount ($21610) increased by a 3 inflationary factor resulting in a calculated airfare of $22258 iii)For flight to the United States we used the amount listed for International - Economy
[3] Navigational (NAV) Surcharge within Canada are based on distance with a fee varying from $9 to $20 We used the highest ($20) amount for each flight
[4] Accordingto AirCanadas website the insurance surcharge is S3 CADeach way for travel whollywithinCanada Some exceptions apply We used $3 for each flight
[5] The AirTravellers Security Charge (ATSC) was enacted by the Canadian Parliament For domestic itineraries the ATSC is currently $712 and for transborder itineraries the ATSC is up to $1210 We used an ATSC of $712 for all domestic flights and of S1210 for all transborder flights in our calculations
[6] AirportImprovementFees (AIF) were calculated based on the following amounts (as per locationof enplanement) Toronto $25 00
Bagotville $25 00
Calgary $3000
Casllegar S2700 (Assumed fee to include Casllegar [$700] and Vancouver [$2000] airport improvement fees) Edmonton $25 00
Halifax $2500
Moncton $2000
Montreal $25 00
Ottawa $20 00
Prince George $2000
Regina $2000
Saskatoon $2000
St Johns Newfoundland $20 00
Vancouver $2000
Victoria $3000 (Assumed fee to include Victoria ($1000) and Vancouver [$2000] airport improvement fees)
Boston $7500 (Assumed $7500 including US taxes fees and charges)
Dallas $7500 (Assumed $7500 including US taxes fees and charges) Washington $7500 (Assumed $7500 including US taxes fees and charges)
[7] Transactionswere recorded as a single entry in the Citysaccounting system fora total amount of $1847 The two related flightsegments are presented individually in order to adequately complete the calculations
[8] Flight segmentwas part ofa flight pass with10 flight credits recordedas one transactioninthe Citysaccountingsystem The individual flight segments are presented individually in order to adequatelycompletethe calculations
Private and Confidential Page 3 of 3 To be read in conjunction with Oeloittes Forensic Report
K3-b
Schedule 3
The Corporation of the City of Brampton Reconciliation of the information in the Deloitte Report dated July 30 2014 to the Amount Repayable by Mayor Fennell
Report Schedule
Description Transaction
Count
Amount per Report
Repayable Amount
Note
Sch 11 Breach of Expense Policy - Miscellaneous 11 $459 $0 [I] Sch 11 Breach of Expense Policy - Use of Flight Passes $1847 $1198 [2]
Sch 11 Breach of Amex Express Corporate Card Program Policies and Procedures
$1021 $0 [3]
Sch 11 Not Enough Information to determine Compliance with Expenses Policy- SouvenirOther
34 $5804 $0 [4]
Sch 11 Not Enough Information to determine Compliance with Expenses Policy - Total Eclipse Limousine Service
38 $144150 $0 [4]
Sch 12 Breach of Expense Policy - Use of Flight Passes 88 $68783 $16858 [5] Sch 12 Breach of Expense Policy - Expired Flight Passes $1832 $2034 [6] Sch 12 Breach of Expense Policy - Business Class Airfare $1309 $0 U)
Sch 12 Breach of Amex Express Corporate Card Program Policies and Procedures
$212 $0 [8]
Sch 13 Pre-December 2010 Breach of Expense Policy - Use of FlightPasses
95 $54062 $8647 [9]
Sch 13 Pre-December 2010 Breach of Expense Policy - Expired Flight Passes
$2854 $0 [10]
Sch 13 Pre-December 2010 Breach of Expense Policy - Business Class Airfare
$7316 $3023 [11]
Sch 13 Pre-December 2010 Breach of Expense Policy - Premium hotel rooms
$2050 $2358 [12]
Sch 13 Pre-December 2010 Breach of Amex Express Corporate Card Program Policies and Procedures
50 $30863 $0 [13]
Sch 13 Pre-December 2010 Possible Breach of Amex Express Corporate Card Program Policies and Procedures
$1123 $0 [4]
Sch 13 Pre-December 2010 Possible Breach of Purchase Card
Policies and Procedures $4725 $0 [4]
Sch 13 Pre-December 2010 Not Enough Information to determine Compliance with Expenses Policy - SouvenirOther
$149 $0 [4]
TOTAL $328559 $34118
[1] We have been advised by Finance staff that the nine charges for IQ Quizzes incurred on the Mayors wireless account have now been credited to the City Two of the eleven identified transactions relate to Employee 2 and have been repaid
[2] The repayable amount relates to the difference between the cost of the individual flight passes and calculated economy class flight costs plus 13 in taxes
[3] Five of the transactions relate to Mayor Fenell and were repaid shortly after the charges were incurred The other three transactions relate to the Mayors staff and have been repaid
[4] We did not have enough information to determine whether the expenses were in compliance with or not in compliance with policy As a result the repayable amount is $0
[5] The repayable amount relates to the difference between the cost of the individualflight passes and calculated economy class flight costs plus 13 taxes The amount repayable does not include flight passes used by individuals other than Mayor Fennell (53 of the 89 transactions were for individuals other than Mayor Fennell)
[6] The amount repayable relates to the unused portion of flight passes purchased where Mayor Fennell was the only authorized traveler including taxes
[7] These transactions relate to the Mayors Staff and have been repaid
[8] One transaction relates to Mayor Fenell and was repaid shortly after the charge was incurred The other transaction relates to the Employee 4 and has been repaid
Private and Confidential Page 1 of 2 To be read in conjunction with Deloittes Forensic Report
K3-I1
Schedule 3
The Corporation of the City of Brampton Reconciliation of the information in the Deloitte Report dated July 30 2014 to the Amount Repayable by Mayor Fennell
Notes (continued) [9] The repayable amount relates to the difference between the cost of the individual flight passes and calculated economy class
flightcosts plus 13 taxes The amount repayable does not include flight passes used by individuals other than Mayor Fennell (58 of the 95 transactions were for individuals other than Mayor Fennell)
[10] The expired flight passes were available for use by multiple employees (including individuals outside of the Mayors office) or solely by an employee other than Mayor Fennell As such we did not include these amounts as being repayable by Mayor Fennell
[11] The amount repayable represents the costs incurred for the purchase of business class tickets minus the estimated cost of the airfare (based on Mayors staff travelling at the same time) minus any partial repayments received including applicable taxes
[12] The amount repayable represents the difference between the costs incurred for the premium room minus the cost of the basic hotel room (based on charges incurred by the Mayors staff during the same time period) including applicable taxes
[13] 35 of the transactions relate to Mayor Fenell and were repaid after the charges were incurred The other 15 transactions relate to the Mayors staff and have been repaid
Private and Confidential Page 2 of 2 To be read in conjunction with Deloittes Forensic Report
K3-gt
Deloitte Deloitte LLP
33 Yonge Street Suite 210 Toronto ON M5E 1G4
Canada
Tel 416-601-6451
Fax416-601-6690
wwwdeloitteca
September 5 2014
Private and confidential
Mr John Corbett
Chief Administrative Officer
The Corporation of the City of Brampton 2 Wellington Street West Brampton ON L6Y 4R2
Dear Sir
Subject Amount Repayable by the Councillors
Further to your request please find enclosed a summary schedule of the amounts repayable by the Councillors We have also provided a schedule for each Councillor identifying the transactions to be repaid
The amount repayable is based on the transactions identified in our report dated July 30 2014 plus applicable taxes and less any amounts the Councillors have repaid up to August 15 2014 based on information provided to Deloitte by the City of Brampton Finance Department
At your request we have also included a summary schedule of the amounts repayable by the Councillors which excludes the cost of tickets for events at non-City facilities
We will be writing to you under separate cover to provide the amount repayable by the Mayor
Yours Truly
-rrujgt^_
Robert Fowlie CPA CA-IFA CFE Partner
Deloitte LLP
K3-^
The Corporation of the City of Brampton Summary of Amounts Repayable
Term of Council CorporateReference Total
Expense Accounts Accounts
Councillor Callahan Schedule 1 1740950 5000 1745950
Councillor Dhillon Schedule 2 1853 42884 44737
Councillor Gibson Schedule 3 37402 200000 237402
Councillor Hames Schedule 4 52020 52020-
Councillor Hutton Schedule 5 519195 55000 574195
Councillor Miles Schedule 6 167240 54000 221240
Councillor Moore Schedule 7 70118 70118-
-Councillor Palleschi Schedule 8 14526 14526
Councillor Sanderson Schedule 9 115245 46155 161399
Councillor Sprovieri Schedule 10 55750 200000 255750
2774299 603038 3377338
The Corporation of the City of Brampton Summary of Amounts Repayable Excluding Tickets for Events at Non-City Facilities
Term of Council CorporateReference
Expense Accounts Accounts
Councillor Callahan Schedule 1 1706450 1706450-
Councillor Dhillon Schedule 2 1853 42884 44737
Councillor Gibson Schedule 3 12100 200000 212100
Councillor Hames Schedule 4 31020 31020-
Councillor Hutton Schedule 5 444603 50000 494603
Councillor Miles Schedule 6 64240 54000 118240
Councillor Moore Schedule 7 26702 26702-
-Councillor Palleschi Schedule 8 14526 14526
Councillor Sanderson Schedule 9 58745 41155 99899
Councillor Sprovieri Schedule 10 7500 200000 207500
2367739 588038 2955777
Sch
ed
ule
Th
eA
mo
un
ts
61
5(H
ote
l)
Ter
mo
f
Bro
ach
of
Jun
-11
Jut-
11
Apr
-12
Oct-
12
Oct
-12
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13A
ug-1
1A
ug-1
1O
ct-
12
Ma
r-1
3
Aug
-11
Aug
-11
Oct
-11
No
v-1
1
Dec-1
1
Ja
n-1
2
Feb
-12
Sep
-12
Dee-1
2
Dec-1
2
Ja
n-1
3
Ju
M3
Dee-1
3
Brea
ch
of
Co
rpo
rate
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tes
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Pri
vate
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dR
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on
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ha
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te 1
1
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l Exp
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cco
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11
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161
6 42
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466
2 70
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32
55
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8 14
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1
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56
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and
bus
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26
6 60
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21
5 68
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4 40
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ubm
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ncil
or s
tate
d he
int
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to
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burs
e
10
00
0
Sp
ou
se u
sed
one
of
two
tick
ets
30
0 00
S
easo
ns
tick
ets
Sp
ou
se u
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one
of t
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tick
ets
40
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se u
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one
of t
wo
tick
ets
29
6 52
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po
use
use
d on
e of
tw
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s
75 5
6 S
po
use
use
d o
ne o
f tw
o ti
cket
s
100
00
Sp
ou
se u
sed
one
of t
wo
tick
ets
80
00
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ou
se u
sed
one
of
two
tick
ets
29
8 00
T
icke
ts
for
5 pe
rfor
man
ces
Sp
ou
se u
sed
one
of tw
o ti
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s
50 0
0 S
po
use
use
d o
ne o
f tw
o ti
cket
s
90 0
0 S
po
use
use
d o
ne o
f tw
o t
xkets
80
00
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ou
se u
sed
on
e o
f tw
o t
icke
ts
13
00
0
Sp
ou
se u
sed
on
e o
f tw
o tx
ets
90
00
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ou
se u
sed
one
of
two
hck
ets
22
3 8
7 A
irfa
re f
or s
po
use
C
ounc
ilor
sta
ted
he
inte
nds
to r
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burs
e
To
tal
-Ter
m o
f C
ounc
il E
xpen
so A
cco
un
t
To
tal
bull T
erm
ofC
ou
nci
l E
xp
en
so A
cco
un
t E
xclu
din
g T
icke
ts f
or E
von
ts a
t N
on
-Cit
y F
aci
liti
es (
No
te 3
)
50 0
0 S
po
use
use
d on
e of
tw
o ti
cket
s N
ot a
an
even
t cov
ered
by
Pok
ey 1
4 5
0
To
tal
-C
orp
ora
te A
cco
un
ts
To
tal
-C
orp
ora
to A
cco
un
ts E
xclu
din
g T
icko
ts f
or E
von
ts a
t N
on-C
ity
Fac
ilit
ies
(No
te 3
)
To
be r
ead
m c
onju
ncti
on w
ith
Del
otte
s F
oren
sic
Th
eA
mo
un
ts
Da
te
(No
toD
(No
te2)
Ter
mo
f
Bro
ach
of
No
v-1
1
Co
rpo
rate
Bre
ach
of
May
-201
3
Sep
-20
13
Dec-2
01
2
No
tes
(1)
(2)
(3)
Pri
va
tea
nd
84
37
29
94
7
45
00
42
68
4
41
88
4
Rep
ort
JO
Sch
ed
ule
2
Co
rpo
rati
on
of t
he C
ity
of
Bra
mp
ton
R
epa
yab
le f
or V
icky
Dh
illo
n
Vo
nd
or N
am
o
Des
crip
tio
n o
f E
xpo
nso
A
mo
un
t D
olo
ltte
Fin
din
g
Am
ou
nt R
epa
yab
le
(No
toD
(N
oto
D
(No
te D
Cou
nci
l Exp
onso
Acc
ou
nt
Exp
en
se P
oli
cy
Ba
j M
OB
ILIT
Y C
EL
LU
LA
R I
NC
4
16
52
66
20
0-N
0V
11
1
03
94
E
xpen
se in
clud
es $
16 4
0 of
per
sona
l lo
ng d
ista
nce
call
s
Cou
ncil
or in
dica
ted
he w
ll r
eim
burs
e
To
tal
bull T
orm
of
Co
un
cil
Exp
enso
Acc
ou
nt
T
otal
bull T
orm
of
Co
un
cil E
xpo
nso
Acc
ou
nt
Exc
ludi
ng T
icke
ts f
or E
von
ts a
t N
on-C
ity
Fac
ilit
ies
(Not
e 3)
Acc
ou
nts
Exp
en
se P
oli
cy
Per
Die
m C
laim
at
FC
M P
rinc
e G
eorg
e 30
8 51
P
er d
iem
cla
med
on
Mar
ch 5
20
13
but
dxl
not
arr
ive
un
ti M
arch
6
20
13
H
otel
Ul
incl
ud
es fo
od a
nd l
iquo
r ch
arg
es
Ho
tel
at
FC
M V
an
co
uver
101
9 27
H
otel
Ml i
nclu
des
room
upg
rade
and
roo
m s
ervi
ce c
harg
es f
orfo
od a
nd l
iquo
r P
er
Die
m C
lam
at
FC
M O
tta
wa
1
01
78
L
un
ch
es
were a
va
iab
le a
t th
e c
on
fere
nce
To
tal
-C
orp
ora
to A
cco
un
ts
To
tal
-C
orp
ora
te A
cco
un
ts E
xclu
din
g T
icko
ts f
or E
von
ts a
t N
on
-Cit
y F
acil
itie
s (N
ote
3)
So
urc
e D
eia
tte
Fo
ren
sic
Rep
ort
da
ted
Jul
y 30
2
01
4
Am
ou
nt
rep
aya
ble
in
clu
des
sa
les
taxe
s C
ty f
acl
ies
incl
ude
the
Ro
se T
heat
re a
nd P
ower
Ade
Cen
tre
To
be r
ead
n co
njun
ctio
n w
ith
Del
oa
es
For
ensi
cC
on
fid
en
tia
l
Schedule 3
The Corporation of the City of Brampton Amounts Repayable for Grant Gibson
Date Vendor Namo
(Note 1) (Note 1)
Torm of Council Exponso Account
Breach of Expenso Policy
Dec-10 P-CARD - ZONTA CLUB OF BRAMPTON
Jan-11 TRANSFER JOURNAL JAN 2011
Aug-11 TH11-34 Jun-12 TJTH-12-39
Nov-12 ZONTA CLUB OF BRAMPTON - CALEDON May-13 BRAMPTON BEAST HOCKEYCLUB
Corporato Accounts
Breach of Policy - Community Use of Suite Policy 1420
Jan-2011
Feb-2011
Mar-2011
Jan-2012
Notes
Source Deloitte Forensic Report dated July 302014(1) (2) Amount repayable includes sales taxes
(3) City facilities includethe Rose Theatre and PowerAde Centre
Description of Expenso (Note 1)
ZONTA CLUB tickets G Gibson
Tickets for The Good The Bad The Ugly - Feb 26710 Art of Jazz Festival Passes
Tickets for Brampton Global Jazz amp Blues Festival Series Women of Achievement
Founder Club Seats
PowerAde Suite - Brampton Battalion PowerAde Suite - Brampton Battalion PowerAde Suite - Brampton Battalion PowerAde Suite - Brampton Battalion
Amount Dolortte Finding
(Note 1)
16209 Spouse used one of two tickets 5000 Spouse used one of two tickets
16000 Spouse used one of eight tickets 456 00 Spouse used one of four tickets for some nights
9000 Spouse used ticket 131515 Donated tickets to specified community group except for 3 games attended with spouse
Total bull Term of Council Expense Account Total - Term of Council Expense Account Excluding Tickets for Evonts at Non-City Facilities (Note 3)
50000 Councillor attended with wife and some family members No specific record of other attendees 50000 Councillor attended with wife and some family members No specific record of other attendees 50000 Councillor attended with wife and some family members No specific record of other attendees 50000 Tickets provided to local Brampton family and mends
Total bull Corporato Accounts Total bull Corporato Accounts Excluding Tickets for Events at Non-City Facilities (Note 3)
Amount Repayablo (Note 2)
9000
2500
2000
7600
9000
7302
37402
500 00
500 00
500 00
50000
200000
7^
SO
To be read in conjunction with Deloittes Forensic ReportPrivate and Confidential
Schedule 4
The Corporation of the City of Brampton Amounts Repayable for Sandra Hames
Date Vendor Namo Description of Expenso Amount Doloitto Finding Amount Repayable (Note 2)
(Noto 1) (Noto 1) (Noto 1) (Noto 1)
Term of Council Exponso Account
Broach of Expense Policy
Jun-11 ROTARY CLUB OF BRAMPTON SOUTH Lobster amp Chicken Dinner - Fundraising Project 30000 Spouse used one of four tickets 7500
Jul-11 CHINGUACOUSY LIONS CLUB BBQ Fundraiser Tickets 8000 Spouse used one of two tickets 4000
Jul-11 SANDRA HAMES Lobster Fest Tickets 15000 Spouse used one of two tickets 7500
Aug-11 Oct-11
2011-37 2011-41
Cabaret Ticket 283871
Symphony Tickets Subscription 12698 Spouse used one of four tickets No information on use of other 2 tickets 40000 Spouse used one of two tickets in series One series donated to specific community group No
3700
4000
information on use of other 3 series
Oct-12 ROSE THEATRE 4 Tickets shyRose Orchestra Gala 60000 Spouse used one of four tickets No information on use of other 2 tickets 15000
Jul-13 CHINGUACOUSY LIONS CLUB Chinguacousy Lions B8Q bull 2 tickets 4000 Spouse used one of two tickets 2000
Jul-11 SANDRA HAMES Ottawa Business - Jun 30 - Jul 2 - Mileage 49296 Mileage claim was not reduced by 160km to reflect monthly car allowance 8320
Total bull Term of Council Expenso Account Total - Term of Council Expenso Account Excluding Tickots for Events at Non-City Facilities (Note 3)
Notes
(1) Source Deloitte Forensic Report dated July 30 2014
(2) (3)
Amount repayable includes sales taxes City facilitiesinclude the Rose Theatre and PowerAde Centre
7^
To be read in conjunction with Deloittes Forensic ReportPrivate and Confidential
Schedule 5
The Corporation of the City of Brampton Amounts Repayable for John Hutton
Date
(Note 1)
Vendor Name
(Note 1)
Description of Expense (Noto 1)
Amount
(Note 1) Deloitte Finding Amount Repayable (Note 2)
Torn) of Council Exponso Account
Breach of Expense Policy
Jan-11 NPC ALUMNI ASSOCIATION Membership - 2 years 4 hardcopy of blue book 15050 Two year membership Not a community membership 150 50
Feb-12 ALUMNI ASSOCIATION OF THE NPC Membership Renewal 15050 Two year membership Not a community membership 150 50
Jan-13 ALUMNI ASSOCIATION OF THE NPC SCHOOL 2013 Membership 75 25 One year membership Not a community membership 7525
Dec-13 NPC ALUMNI ASSOCIATION NPC Alumni - membership 7525 One year membership Not a community membership 7525
May-11 ONTARIO PARKS ASSOCIATION Ontario Parks Association Anniversary- Registration 30000 Not an eligible professional and busines development expense 30000
Nov-11 ONTARIO PARKS ASSOCIATION Refund of Golf Fees (14000) Refund relates to OPA registration (golf fees) (14000)
Aug-11 JOHN HUTTON Ontario Parks Association - Aug 19 - 2111 - Accomodations 37290 Not an eligible professional and busines development expense 372 90
reimbursement
Sep-11 JOHN HUTTON Ontario Parks Association 12595 Not an eligible professional and busines development expense 135 00
Jul-11 ONTARIO PARKS ASSOCIATION Donation - OPAs 75th Anniv Legacy Garden 50000 Not an eligiblecommunity involvement expense Counallor intended donation to be from 500 00
City (not his account) Dec-10 OLDTIMER BENEFIT HOCKEY NHL Alumni Benefit Hockey Game - Feb 4 7571 Spouse used one of four tickets 1893
Jan-11 TRANSFER JOURNAL JAN 2011 Tickets for The Good The Bad The Ugly - Feb 26710 5000 Spouse used one of two tickets 25 00
Feb-11 JOHN HUTTON 2 Tickets to Huttonvilie UC Groundhog Supper - Feb 311 3000 Spouse used one of two tickets 15 00
Mar-11 BRAMPTON shyHEART LAKE ROTARY CLUB 20th anniversary tickets - Mar 2611 10000 Spouse used one of two tickets 50 00
May-11 JOHN HUTTON Huttonvilie U C Ham Dinner - Apr 1411 3000 Spouse used one of two tickets 1500
May-11 TJ-2011-17 Brampton Symphony Subscription 30000 Spouse used one of two tickets for five separate events 150 00
Jun-11 JOHN HUTTON Tickets for FFCP Spring Breakfast amp norval UC BBQ 6600 Spouse used one of two tickets 33 00
Jul-11 JOHN HUTTON Huttonvilie U C Lobster Dinner - Jun 17 amp Home Church Beef BBQ - Jun 10400 Spouse used one of two tickets 52 00
11
Jul-11 TH-11-25 ORDER 0274628 Subscription to various Rose Theatre events 132000 Spouse used one of two tickets for thirteen separate events 66000
Aug-11 TH11-35 REM 280704 - Bobby McFerrin 7201 Spouse used one of four ticekts 1800
Sep-11 JOHN HUTTON Annual Pork BBQ 2600 Spouse used one of two tickets 1300
Oct-11 JOHN HUTTON Colours In The Storm - Tickets 4000 Spouse used one of two tickets 20 00
Nov-11 JOHN HUTTON Huttonvilie United Church Shore Supper - Oct 2011 3000 Spouse used one of two tickets 1500
Dec-11 TH1147 BCB Christmas at The Rose 4000 Spouse used one of two tickets 20 00
Feb-12 JOHN HUTTON Huttonvilie United Church Groundhog Day Supper - Feb 212 3000 Spouse used one of two tickets 1500
Mar-12 JOHN HUTTON Huttonvilie United Church Ham Supper - Mar 2212 3200 Spouse used one of two tickets 1600
Apr-12 2012-18 Rose Summer Series Subscription 15611 Spouse used one of two tickets at four separate events 78 06
May-12 TJ THEATRE 12-30 20122013 Rose Theatre Subscription 57729 Spouse used one of two tickets at six separate events 288 65
Jun-12 JOHN HUTTON Norval United Church Chicken BBQ - Jun 212 2600 Spouse used one of two tickets 13 00
Jun-12 JOHN HUTTON Huttonvilie UC Lobster Dinner - Jun 1512 8000 Spouse used one of two tickets 40 00
Sep-12 STE LOUISE OUTREACH CENTRE OF PEEL 30th Anniversary Gala - Tickets 6000 Spouse used one of two tickets 30 00
Sep-12 JOHNHUTTON 2 tickets to Union PresbyterianChurch Pork BBQ - Sep 2912 3000 Spouse used one of two tickets 15 00
Oct-12 CHINGUACOUSY LIONS CLUB 2 Tickets - Anniversary Dinner 13000 Spouse used one of two tickets 65 00
Nov-12 SHARE AGRICULTURE FOUNDATION Share Concert 5000 Spouse used one of two tickets 25 00
Dec-12 TRF DECEMBER 2012(1) Christmas at the Rose 12000 Spouse used one of two tickets al two separate events 7500
Feb-13 BRAMPTON BOARD OF TRADE Mayors Luncheon 11000 Spouse used one of two tickets 55 00
Feb-13 CANADA SKATES Jan 12 Performance Tickets 8000 Spouse used one of two tickets 4000
Apr-13 JOHNHUTTON 2 Tickets for Huttonvilie United Church Ham Dinner 3000 Spouse used one of two tickets 1500
May-13 ROTARY CLUBOF BRAMPTON- HEART LAKE 8 Tickets For Annual Poor Boys ampGirts Luncheon 28000 Spouse used one of eight tickets 35 00
May-13 JOHNHUTTON Norval UC Chicken BBQ 3000 Spouse used one of two tickets 15 00
May-13 Jul-13
Rose Theatre Rose Theatre
2 Senior Subscriptions Rose Orchestra Tickets for The Santaland Diaries amp 1314 Subscription
39600 53450
Spouse used one of two tickets at six separate events Spouse used one of two tickets at six separate events
19800
267 25
Oct-13 ROSE THEATRE Retruned tickets for Jesse Cook amp Santaland Diaries (14950) Tickets returned (7475)
Aug-13 JOHN HUTTON Chingacousy Lions Annual Steak BBQ - 2 Tickets 4000 Spouse used one of two tickets 2000
Sep-13 ROSE THEATRE 2 Tkts C Hadfield Nov 26713 12100 Spouse used one of two tickets 60 50
Od-13 JOHNHUTTON 2 Ttckets for Union Presbyterian Chruch 3000 Spouse used one of two tickets 15 00
Od-13 FEDERATION OF FILIPINO CANADIANS 3 Tickets Harvest Breakfast 7500 Spouse used one of three tickets 25 00
Oct-13 SHARE AGRICULTURE FOUNDATION 2 Tickets for SHARES Annual Dinner 15000 Spouse used one of two tickets 75 00
Apr-13 Oct-13
Rose Theatre BRAMPTON BEAST HOCKEY CLUB
Rose Summer Theatre Tickets
Founders Club Seats
21700 Spouse used one of two tickets at four separate events 131515 Seasons tickets purchased Councillorattended games with spouse and friends and gave
108 50
73021
some tickets to community volunteers No specific record of attendees
Dec-11 BELL CANADA Dec 211 10667 Expense paid twice 10667
Dec-11 JOHNHUTTON Bell Canada shyDec11 10667 Expense paid twice 106 67
Dec-13 EDC031 Souvenir-Apr 122013 25888 Donation exceeds limit of S250 888
Total - Term of Council Expense Account Total - Term of Council Expense Account Excluding Tickots for Events at Non-City Facilities (Noto 3)
To be read in conjunction with Deloittes Forensic ReportPrivate and Confidential
Th
e
Da
te
(No
to1)
Co
rpo
rate
Bro
ach
of
Ju
n-2
01
3
Bre
ach
of
Do
c-2
01
1
No
tes
(1)
(2)
(3)
Pri
vate
an
dR
epo
rt
So
Sch
ed
ule
S
Co
rpo
rati
on
of th
e C
ity
of
Bra
mp
ton
A
mo
un
ts R
epa
yab
le f
or J
oh
n H
utt
on
Ven
do
r N
am
e
Des
crip
tio
n o
f E
xpo
nso
A
mo
un
t D
eloi
tte
Fin
ding
A
mo
un
t R
epa
yab
le (
No
to 2
) (N
ote
1)
(No
tel)
(N
ote
1)
Acco
un
ts
Lu
nch
an
d D
inn
er
Sp
on
so
rsh
ip P
oli
cy
Car
abra
m O
peni
ng C
erem
on
ies
100
00
Sp
ou
se u
sed
one
of tw
o ti
cket
s
Not
a a
n ev
ent
cove
red
by P
olic
y 14
50
Po
licy -
Co
mm
un
ity U
se o
f S
uit
e P
oli
cy 1
42
0
Po
wer
Ad
e S
uit
e -
Bra
mp
ton
Bat
tali
on
500
00
Att
ende
d g
am
e w
ith
fam
ily
To
tal
-C
orp
ora
te A
cco
un
ts
Tot
al bull
Cor
pora
te A
cco
un
ts E
xclu
ding
Tic
kets
for
Eve
nts
at
Non
-Cit
y F
acil
itie
s (N
ote
3)
Sour
ce
Del
oitt
e F
oren
sic
Rep
ort d
ated
Jul
y 3
02
01
4
Am
ount
rep
ayab
le i
nclu
des
sale
s ta
xes
Cit
yfa
cilit
ies
incl
udet
heR
ose
The
atre
and
Pow
erA
deC
entr
e
To
be r
ead
in c
onju
ncti
on w
ith
Del
oitt
es
For
ensi
c C
on
fid
enti
al
Schedule 6
The Corporation of the City of Brampton Amounts Repayable for Gael Miles
Date Vendor Name
(Note 1) (Note 1)
Term of Council Expense Account
Breach of Expense Policy
Jun-11 ROTARY CLUB OF BRAMPTON SOUTH
May-12 AMEX-BBOT Oct-12 ROSE THEATRE
Dec-12 GAEL MILES
Jul-13 GAEL MILES
Apr-12 MARKETING PAD INC Apr-13 MARKETING PAD INC Dec-13 GAEL MILES
Aug-13 ROGERS ATampT WIRELESS Dec-13 GAEL MILES
Corporate Accounts
Breach of Lunch and Dinner Sponsorship Policy
Jun-2012
Breach of Expense Policy
Jun-2013
Description of Expense (Note 1)
Lobster amp Chicken Dinner - fundraising project Business Person of the year Gala 4 Tickets bull Rose Orchestra Gala
Rotary Fundraiser 4 tickets for Rotary Club Brampton South Web Hosting Fee Hosting Website Miles bull National Safety Conference Chicago bull mileage Aug113 Miles - National Safety Conference Chicago - Per diem
Brampton Arts Council Golf and Dinner
FCM Vancouver Per Diem
Amount Deloitte Finding
(Note 1)
30000 Spouse used one of two tickets 61236 Family used three of six tickets (spouse and daughters) 60000 Spouse used one of four tickets 25000 Spouse used one of two tickets 300X Spouse used one of four tickets
5088 Static website last used for election campaign Charge should be $17299 17299 Static website last used for election campaign 71192 Mileage claim not reduced by 160km to reflect car allowance 15297 Personal calls $10 not reimbursed Councillor stated she intends to reimburse
42500 Per diem claimed for lunch that was available at the conference
Total bull Term of Council Expense Account Total - Term of Council Expense Account Excluding Tickets for Events at Non-City Facilities (Note 3)
48000 Councillor did not attend the event Spouse and guest attended Policy required return of tickets for distribution according to guest protocol
35377 Meals claimed on June 4th 2013 Councillor returned early from tnp on June 3rd 2013 Councillor stated that she intends to repay this amount
Total bull Corporate Accounts Total - Corporate Accounts Excluding Tickets for Events at Non-City Facilities (Note 3)
Amount Repayable
(Note 2)
15000
68000
15000
12500
7500
19210
19210
8320
1000
ISPO
167240
Notes
d) Source Deloitte Forensic Report dated July 30 2014 Amount repayable includes sales taxes(2)
(3) City facilities include the Rose Theatre and PowerAde Centre
To be read in conjunction with Deloittes Forensic ReportPrivate and Confidential
Schedule 7
The Corporation of the City of Brampton Amounts Repayable for Elaine Moore
Date
(Note 1)
Vendor Name
(Note 1)
Description of Expense (Note 1)
Amount
(Note 1) Deloitte Finding
Amount Repayable (Note 2)
Term of Council Expenso Account
Breach of Expense Policy
Jan-11 ROBBIE BURNS
Mar-11 UNITED ACHIEVERS CLUB
Oct-11 BRAMPTON ACCCC
Feb-12 AMEX shyLORNE SCOTS
Apr-12 TH-12-15
Jun-12 TJ TH-12-40
Feb-13 UNITED ACHIEVERS CLUB
Mar-13 AMEX shyLORNE SCOTS
Mar-13 AMEX - WOHC FOUNDATION
Jun-13 BRAMPTON BEAST HOCKEY CLUB
Oct-12 OLIVE BRANCH OF HOPE
Dinner Dance bull Jan 2911
Celebrity Men Who Cook - Table of 8 Christmas Party bull Table of 8 Robbie Burns Dinner Dance Tickets
Brampton Symphony Orchestra Tickets - Order 9 299057 bull May 512 Tickets for Brampton Global jazz amp Blues Festival Series Celebrity Chef - 2 Tickets Robbie Bums Dinner Dance Tickets
Toronto Maple Leafs Alumni Game Founder Club Seats
Celebrate Life Fundraiser
40000 32000 32000 33110 32000
45600 9000
18000 6000
1315 15 300ro
Spouse used one of eight tickets No information on use of other tickets Spouse used one of eight tickets No information on use of other tickets Spouse used one of eight tickets No information on use of other tickets Tickets used by family including spouse Other non-famiJyattendees Tickets used by family including spouse Other non-family attendees
Spouse used one of four tickets at three separate events Spouse used one of two tickets Spouse used one of four tickets Spouse used one of four tickets Spouse used three tickets Remainder of games donated to specific community group Family members used two tickets
5000
4000
4000
12416
8000
11400
4500
4500
1500
7302
7500
Total - Term of Council Expense Account
Total - Term of Council Expense Account Excluding Tickets for Events at Non-City Facilities (Note 3)
70118
Notes
(1) (2) (3)
Source Deloitte Forensic Report dated July 302014 Amount repayable includes sales taxes City facilities include the Rose Theatre and PowerAde Centre
7=
To be read in conjunction with Deloittes Forensic ReportPrivate and Confidential
Schedule 8
The Corporation of the City of Brampton Amounts Repayable for Paul Palleschi
Date
(Notel) Vendor Name
(NotoD
Description of Expenso (NotoD
Amount
(NotoD Dololtto Finding Amount Ropayablo (Noto 2)
Term ofCouncil Exponso Account
preach of Expense Policy May-13 Nov-13
BRAMPTONBEAST HOCKEYCLUB PAUL PALLESCHI
2 Seats for Founders Club Reimbursement for Beast Tickets
131515 Personal purchase of seasons tickets (131515) Reimbursement of personal purchase Reimbursement should be S1460
146041
(131515)
Total-Term of Council Exponso Account Total -Term of Council Expenso Account Excluding Tickets for Evonts at Non-City Facilities (Noto 3)
Notes
(1) Source Deloitte Forensic Report dated July 302014 (2) Amount repayable includes sales taxes (3) City faciixies includethe Roso Theatre and PowerAde Centre
To be read in conjunction with Delottes Forensic Report Private and Confidential
Sch
ed
ule
Th
eA
mo
un
ts
Dsto
(No
toD
Tor
m
Bro
ach
of
Feb
-11
Ma
r-1
1
Jul-
11
Aug
-11
Ja
n-1
2
Feb
-12
Ma
r-1
2
Apr
-12
May
-12
Oct-
12
Dec-1
2
Ja
n-1
3
Ma
r-1
3
Dec-1
3
Bre
ach
of
Dee
-11
Cor
pora
te
Bre
ach
of
Ju
n-2
01
3
Bre
ach
of
Oec-2
01
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tes
(1)
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13)
Pri
vate
an
dR
epo
rt
7^
DO
9
Co
rpo
rati
on
oft
he C
ity
of
Bra
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le fo
r Jo
hn
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nd
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n
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r N
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[red
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an
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Acc
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Lu
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Am
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xp
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Co
rpo
rate
Ca
rd P
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cie
s a
nd
Pro
ced
ure
s
Sour
ce
Del
oitt
e F
oren
sic
Rep
ort
date
d Ju
ly 3
0 2
014
Am
ount
rep
ayab
le i
nclu
des
sale
s ta
xes
Cit
yfa
cilit
ies
incl
udet
he R
ose
The
atre
and
Pow
erA
de C
entr
e
Co
nfi
den
tia
l
Des
crip
tio
n o
f E
xpen
se
(No
toD
Bea
t T
he M
id W
inte
r B
lue I
V -
Fu
nd
rais
er
2 T
icke
ts f
or G
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nte
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iser
KA
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S T
hea
tre T
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Tic
kets
for
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re P
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non
Tic
kets
for
Ro
bb
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um
s D
inn
er D
an
ce
Cle
rgy
App
reci
atio
n D
inne
r T
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ickets
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ual
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dral
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Apr
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ieB
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ie B
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nce
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ie S
um
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ner
amp D
an
ce
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M -
Air
fare
-S
po
use
Car
abra
m O
peni
ng C
erem
onie
s
AM
O O
tta
wa
-A
cco
mm
od
ati
on
s
Am
ou
nt
Ro
pa
yab
io (
No
to
21
95
00
40
00
18
00
0
13
66
0
45
00
40
00
57
70
45
00
98
50
12
5 0
0
45
00
40
00
45
00
45
00
Am
ou
nt
Del
oit
te F
ind
ing
(N
oto
D
190
00
Sp
ou
se u
sed
one
of t
wo
tick
ets
600
0 S
po
use
use
d o
ne o
f tw
o ti
cket
s
360
00
Sp
ou
se u
sed
one
of t
wo
tick
ets
Cou
ncJo
r st
ated
he
inte
nds
to r
eim
burs
e
273
20
Sp
ou
se u
sed
one
of t
wo
tick
ets
Co
un
do
r st
ated
he
inte
nds
to r
eim
burs
e
839
0 S
po
use
use
d on
e of
tw
o ti
cket
s 80
00
Sp
ou
se u
sed
one
of t
wo
tick
ets
102
69
Sp
ou
se u
sed
one
of t
wo
tick
ets
Cou
ncil
or s
tate
d he
Int
ends
to
reim
burs
e
135
00
Sp
ou
se u
sed
one
of
thre
e ti
cket
s
197
00
Sp
ou
se u
sed
one
of t
wo
tick
ets
25
0 00
S
po
use
use
d on
e of
tw
o ti
cket
s
90 0
0 S
po
use
use
d o
ne o
f tw
o ti
cket
s
60
00
S
po
use
use
d on
e of
tw
o b
cket
s
135
00
Sp
ou
se u
sed
one
of t
hree
bck
ets
9
00
0
Sp
ou
se u
sed
one
of t
wo
bck
ets
103
25
Ca
rd u
sed
for
per
son
al
pu
rch
ase
-N
ot r
eim
bu
rsed
To
tal
bull T
erm
of
Co
un
cil
Exp
on
so A
cco
un
t
Tot
al bull
Ter
m o
f C
ounc
il E
xpen
so A
cco
un
t E
xclu
ding
Tic
kets
for
Eve
nts
at
Non
-Cit
y F
acil
itie
s (N
oto
3)
100
00
Spou
se u
sed
one
of tw
o ti
cket
s N
ot a
an
even
t co
vere
d by
Pol
icy
14 5
0
108
5 18
H
otel
Ml i
nclu
des
pers
onal
cha
rges
for
add
itio
naln
ight
s an
d ro
om s
ervi
ce
Fna
nce
coul
d no
t fin
d re
paym
ent
of c
ha
rges
To
tal
-Co
rpo
rate
Acco
un
ts
Tot
al -
Co
rpo
rate
Acc
ou
nts
Exc
ludi
ng T
icke
ts f
or E
ven
ts a
t N
on-C
ity
Fac
iWkt
s (N
ote
3)
To
be r
ead
m c
onju
ncti
on w
ith
Det
ofl
es
For
ensi
c
Schedule 10
The Corporation of the City of Brampton Amount Repayable for John Sprovieri
Dato Vendor Name Description of Expense Amount Deloitte Finding Amount Repayablo (Noto 2) (Note 1) (NotoD (Note 1) (Noto 1)
Ternof Council Expense Account
Broach of Expense Policy
Mar-11 FILIPINO ATHLETIC ASSOCIATION OF Dinner Dance Tickets - Feb 16711 5000 Spouse used one of two tickets 2500
Feb-12 I ROCK PINK CANCER RELIEF INC Sponsorship 500 00 Spouse used one of ten tickets 5000
May-12 ST MARGUERITE DYOLMLLE PARISH Benefit Dinner Dance 18500 Spouse used one of two tickets 9250
May-13 ST MARGUERITE DYOUVILLE PARISH Tickets For Fr James Tobin 50th Anniversary Event 13000 Spouse used one of two tickets 6500
Jul-13 WILLIAM OSLER HEALTH SYSTEM FOUNDATION Osier Foundation Benefit Conceit 50000 Spouse used one of two tickets 25000
Dec-13 JOHN SPROVIERI Meals per diem for India trade mission 1275 00 Three meals per day claimed before trip Trip Itinerary indicates that many meals were provided 7500
on Trade Mission
Total bull Term of Council Expense Account Total - Term of Council Expense Account Excluding Tickets for Events at Non-City Facilities (Note 3)
Corporato Accounts
Broach of Policy - Community Use of Suite Policv 1420
Dec-2011 PowerAde Suite - Brampton Battalion 500 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 500 00
Jan-2012 PowerAde Suite - Brampton Battalion 50000 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1450 50000
Feb-2012 PowerAde Suite - Brampton Battalion 200 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 200 00
Oct-2012 PowerAde Suite - Brampton Battalion 200 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 20000
Jan-2013 PowerAde Suite - Brampton Battalion 200 00 Tickets residentprovided to same did not meet tho business purpose criteria in Policv 14 2 0 200 00
Jan-2013 PowerAde Suite - Brampton Beast 200 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 20000
Jan-2013 PowerAde Suite - Brampton Beast 200 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 200 00
Total bull Corporate Accounts Total bull Corporate Accounts Excluding Tickets for Events at Non-City Facilities (Note 3
Notes
(1) (2) (3)
Source Deloitte Forensic Report dated July 302014 Amount repayable includes sales taxes City facilities include the Rose Theatre and PowerAde Centre
(jo
o
To be read in conjunction with Delorttes Forensic ReportPrivate and Confidential
K3-3I
SECTION GENERAL
SUBJECT Lunch and Dinner Sponsorship POLICY 1450
EFFECTIVE January 26 2005 REPLACES Policy dated March 12001 PAGE 1 of 3
APPROVED BY CW024-2001 CW031-2005 PROCEDURES UPDATED BY na
POLICY STATEMENT
This policy sets forth a coordinated approach for managing the Corporations sponsorship participation at community based lunch and dinner events to ensure that the Citys support and attendance at such events is visible
PURPOSE
The policy outlines a procedure as to how the Mayor Councillors and staff register for an event prioritizes booking and addresses the process to be followed when bookings change in keeping with the intent to ensure that the Citys presence at events is visible
In order to manage requests for sponsoring dinner and lunch events the MAJOR dinner and lunch policy supports the purchase of table(s) at each approved event to a budget amount approved each year
SCOPE
The policy applies to the Mayor Councillors City Employees and communitybusiness representatives (eg volunteers)
The policy does not apply to persons who are registered for an event yet are unable to attend the event due to illness or unforeseen circumstances
PROCEDURE
Each year staff shall submit a report to Council through Committee of Council recommending a list of community lunch and dinner events to be sponsored under this policy
For lunch events a Councillor may register for a maximum of one ticket For dinner events a Councillor shall have the option to register for a maximum of two tickets for himherself and a guest A guest can include a family member friend or other associate
www brampton ca
K3-32
SECTION GENERAL POLICY 1450SUBJECT Lunch and Dinner Sponsorship
EFFECTIVE January 26 2005 REPLACES Policy dated March 1 2001 PAGE 2 of 3
APPROVED BY CW024-2001 CW031 -2005 PROCEDURES UPDATED BY na
Upon approval of the annual events to be sponsored by the City staff shall publish the list of sponsored events and circulate it to the Mayor and Councillors so that individual Councillors may indicate their preference The Mayor and Councillors would select the events they wish to attend and notify the Council Office Supervisor The Council Office Supervisor shall coordinate with PR to arrange registration
When tickets are not available in advance of the event Councillors andor staff shall attend the registration table on the day of the event to confirm seating or table assignment
Registered Councillors shall confirm with the Council Office Supervisor their intention to attend or cancel at least one week before the event date for which heshe is registered
Registrants who cancel their booking should notify the Council Office Supervisor A waiting list will be referred to at this time and the guest protocol outlined below shall be followed
Registrants who attend the event as a guest of a non-city party and do not notify the City of Brampton of their decision not to use the City purchased ticket(s) shall be required to reimburse the City for the equivalent of the registration from their Councillor Expense Account or personal funds
Should reservations for a table not be fully pre-registered one week before the event Economic Development amp Public Relations staff shall invite alternates based on the following guest protocol
bull Councillors
bull Members of Senior Management
bull City Staff bull Board Members of CommunityService Clubs Business Associations other Community
Associations
bull Economic Development Contacts bull Volunteers on City Committees Programs and Activities
Friends and family members related to the above categories are not permitted unless they are a guest of the Mayor Councillor or staff member also in attendance at the event
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CITY OF BRAMPTON
www brampton en
K3-33
SECTION GENERAL
SUBJECT Lunch and Dinner S ponsorship POLICY 1450
EFFECTIVE January 26 2005 REPLACES Policy dated March 1 2001 PAGE 3 of 3
APPROVED BY CW024-2001 CW03 1-2005 PROCEDURES UPDATED BY na
Members of Senior Management Team are encouraged to attend events which relate to the services offered by their respective departments
ACCOUNTABILITY
Staff in the Economic Development amp Public Relations Department shall select the events prepare reports arrange for registration and payment of the City sponsorship and coordinate the distribution of tickets (if applicable) in advance of the event The Council Office Administrative staff shall coordinate the scheduling of the respective registrant with the Economic Development amp Public Relations Department Through Committee of Council City Council shall approve the annual list of events to be sponsored under this policy
The Economic Development amp Public Relations Department shall report annually to the Council Office Committee with respect to the policy effectiveness
ADMINISTRATION
The Economic Development and Public Relations Department shall administer this policy in cooperation with the Council Office of the Council and Administrative Services Division of the Management and Administrative Services Department
CONTACT
Mara Ciccotelli Administrative Assistant Economic Development amp Public Relations Department 905shy874-2145
Linda Mclnnis Council Office Supervisor 905-874-2639
CITY OF BPAMPTOM
www brampton c a
K3-3H
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 1 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
POLICY STATEMENT
The City of Brampton rented suite at the Brampton Centre for Sports amp Entertainment (BCSE) is available for public use by Bramptons community groups at no charge subject to provisions of this policy and the operators of the BCSE
The City of Brampton also has access through contract with the BCSE to a limited number of events in a second suite The use of this second suite is also included in this policy
PURPOSE
The City of Brampton rents a suite (121) at the Brampton Centre for Sports amp Entertainment (BCSE)
The suite shall be used by the Mayor and members of City and Regional Council for the following business purposes only
bull To support or sponsor the activities including fund raising initiatives of local community groups bull To recognize and promote the efforts and goodwill of community groups bull To promote economic development bull As part of a rewards and recognition program for leaders in the community
SCOPE
This policy establishes the use of the suite and identifies a process for distributing events to the community at large For the purpose of this policy community groups means volunteer non-profit community groups located in Brampton as well as registered charities whose services are available to Brampton residents The City of Brampton use of the rented suite shall only be used for the businesses purposes outlined above
CITY O P T O M
wwwcitybramptononca
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SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 2 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
PROCEDURE
Upon receiving the event information (either a schedule of events or flyer announcement for an unscheduled event) the Mayor and Members of Council shall contact the Business Development amp Public Relations Department to reserve their selected dates
Preferably a host shall attend the selected events Schedules and sign-up instructions shall also be posted on the Council Bulletin Board for information The policy will be administered on a first come first serve basis for Mayor and Members of City Council Staff shall monitor the usage of the suite
Distribution of Events
Commencing in each year all events that have been scheduled as of August 1 for the following season (September 1 to August 31) will be allocated for each of the following purposes according to the following priorities
Priority 1 Recognition Sponsorship of community groups Priority 2 City businesseconomic development activities
Scheduled Events
Any events scheduled in advance at the BCSE shall be available to the Mayor and Members of City Council The selection of a community group as defined in this policy shall be determined by the Member of Council (The Host) who booked the suite for the event
Business Development amp Public Relations staff shall provide the event host with tickets in advance of the game and in turn the host shall distribute the tickets to the community group(s) of their choice
Potential interest from more than one Member of Council for a particular event will be accommodated through either the second suite the City of Brampton has access to or shall be accommodated in another vacant suite at the BCSE For the latter the cost of the suitetickets and foodbeverage expenses shall be charged at the market rate offered by the BCSE All effort will be made by staff through its contact with the BCSE to accommodate multiple requests for single events
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wwwcitybramptononca
k3-3k
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 3 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
If there are events remaining after all requests by Members of City Council have been accommodated the box will be offered to community groups directly by staff for use in fundraising recognition of
volunteers or for charitable purposes To ensure fairness and equity no group will be offered the box more than once each year (unless no other community group expresses an interest in a particular event)
Unscheduled Events
All members of City Council will be advised of unscheduled events The event will be communicated in writing to the Mayor and each Member of Council with a request to respond within a specified period of time
If there are no conflicts the suite will be allocated as requested If there are conflicts staff will arrange to accommodate each request in the second suite or another vacant suite(s) at full cost to the host (tickets suite food and beverage) If no elected officials are interested in using the box for the event it will be offered to a community group by staff
Expenses Tickets
Each suite seats 14 Each allocation includes 10 box tickets at no charge An additional four box tickets can be purchased at the ticket price established for the particular events Tickets are not available during playoff games associated with major sporting leagues such as the OHL or NWHL The suite is available however and all tickets must be purchased at face value
Expenses Catering
Catering orders are the responsibility of the host using the suite When the suite has been reserved by the Mayor and members of Council catering orders will be the responsibility of the host coordinating the box for the event of the day The host will be reimbursed for catering expenses according to the City of Brampton expense policy
Catering expenses associated with non-City use are the responsibility of the individual or group using the box
CITY OF ORAMPTON
wwwcitybramptononca
K3-31
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 4 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
ACCOUNTABILITY
The Business Development amp Public Relations Department ensures the policy is administered complied with and reviewed each year The allocation process shall be reviewed by Administration amp Finance Committee of City Council on an annual basis
ADMINISTRATION
The public suite is funded through the general government cost centre and is administered by the Business Development amp Public Relations Department All allocations for use of the suite shall be coordinated by assigned staff A schedule of events and bookings will be maintained and will be made available at all times
CONTACT
Primary Dennis Cutajar Executive Director Business Development amp Public Relations (905-874-2698)
Secondary Mara Ciccotelli Administrative Assistant Business Development amp Public Relations (905-874-2145)
CITY OP QPAMPTOM
wwwcitybnimptononca
K3-3
Recommendations
1 That the report from John Corbett Chief Administrative Officer dated September 9 2014 to the Council Meeting of September 10 2014 re Transmittal Report Reimbursements Required by the Mayor and Members of Council for Expenses Charged to the City as Confirmed by Deloitte Canada and Resulting from Findings of the Forensic Audit be received and
2 That the repayment amounts identified by Deloitte llp in their correspondence to the Chief Administrative Officer attached to this report are to be repaid with the exception of the amounts noted in Recommendations 3 and 4 below by the Mayor and Members of Council from their personal funds to the City of Brampton by no later than September 30 2014 and
3 That in consideration of the past practice as it relates to Councillors use of their Councillors Expense Accounts to purchase tickets for their spouses in order to enable their spouses to accompany them to attend certain events the amounts reflected in Recommendation 2 above be reduced in accordance with the
Schedule titled Summary of Amounts Repayable Excluding Tickets for Events at Non-City Facilities contained in the correspondence from Deloitte llp attached to this report and
4 That the Treasurer is authorized to reduce the Mayor and Members of Council repayment amounts for expenses as identified by them directly related to the Community Use of the PowerAde Suite as defined by Policy 1420 subject to the approval of the Chief Operating Officer and
5 That the Mayor and Members of Council should have the opportunity to meet directly with Deloitte llp representatives during the period September 10 to September 30 2014 to review specific repayment amounts that the Mayor or Members of Council identify as being in dispute and that should Deloitte llp determine that the repayment amounts should be adjusted based on any new informationevidence obtained during the period September 10 to September 30 2014 the Treasurer is authorized to adjust the repayment amounts as required under direct instruction from Deloitte llp and
6 That the amounts to be repaid be delivered to the Treasurer for deposit to the Citys bank account and the appropriate General Ledger accounts credited with the repayment amounts in the 2014 fiscal year and the repayment amounts be reported as a separate item on the 2014 Annual Statement of Remuneration and Expenses and the final repayment amounts be posted on the Citys website by Friday October 3 2014 and
7 That the Treasurer is authorized to deduct any outstanding repayment amounts as at November 30 2014 from any and all monies that are or will otherwise be paid or payable to the Mayorand Members of Council including compensation amounts such as regular pay retiring allowances and 2014 pension payments
K3-3
Background
Deloitte llp conducted a forensic examination of the Expenses of the Mayor and Councillors of the Corporation of the City of Brampton and presented their findings to City Council at its meeting on August 6 2014 Earlier in 2014 City Council passed Resolution C036-2014 which stated
That should any finding of contravention of Citypolicies or procedures for Members of Council expenses be found and confirmed through the forensic audit the specific Member of Council be required to re-pay the specific expenses from their personal funds
Current Situation
The purpose of this report is to transmit to City Council the amounts that have been identified by Deloitte llp that the Mayor and Members of Council should repay from their personal funds and the process for making those repayments
Amounts to be Re-Paid
The following table summarizes the amounts to be repaid by the Mayor and Members of Council as identified by Deloitte llp- The details of these amounts are shown in the correspondence from Deloitte llp attached to this report
Elected Official Amount to be Repaid Mayor Fennell $3411800 Councillor Callahan $1745950 Councillor Dhillon $44737 Councillor Gibson $237402 Councillor Hames $52020 Councillor Hutton $574195 Councillor Miles $221240 Councillor Moore $70118 Councillor Palleschi $14526 Councillor Sanderson $161399 Councillor Sprovieri $255750
Source Correspondence from Deloitte Llp dated September 5 amp 8 2014 (attached)
K3-H
Tickets for Events at Non-City Facilities
The Lunch and Dinner Sponsorship Policy 1450 (attached) which was in effect until the end of 2013 included the provision Fordinner events a Councillor shall have the option to register for a maximum of two tickets for himherself and a guest A guest can include a family member friend or other associate
Members of Council have expressed that there has been a past practice (for more than two decades) at the City whereby Councillors were entitled to use their Councillors Expense Accounts to purchase tickets for their spouses in order to enable their spouses to accompany them to attend certain events
The previous versions of the Councillors Expense Account Policies (pre-2014) were silent on the purchase of tickets for spouses The most recent version of the Policy approved by City Council and implemented in 2014 specifically excludes the purchase of tickets for spouses in recognition that the previous policies may have been open for interpretation on this subject
Staff requested Deloitte llp to provide an additional schedule of repayment amounts that does not include tickets purchased by Councillors and charged to their Councillors Expense Accounts for their Spouses to accompany them to certain events The following table summarizes the amounts related to these ticket purchases as determined by Deloitte llp
Amount of Reduction
for Tickets for
Events at Non-City Elected Official Facilities
Councillor Callahan $39500 Councillor Gibson $25302 Councillor Hames $21000 Councillor Hutton $79592 Councillor Miles $103000 Councillor Moore $43416 Councillor Sanderson $61500 Councillor Sprovieri $48250
Source Calculated based on correspondence from
Deloitte Llp dated September 52014 (attached)
Should City Council determine that these amounts are not required to be repaid the Treasurer should be authorized to reduce the total amount of the repayments by these amounts
4
K3-S
PowerAde Centre Suite
The Deloitte llp findings identified amounts to be repaid in respect of the use of the PowerAde Centre Suite
In 2001 City Council approved the Community Use of Suite at BCSE Policy 1420 (attached) The Policy states
The suite shall be used by the Mayor and members of City and Regional Council for the following business purposes only
bull To support or sponsor the activities including fund raising initiatives of local community groups
bull To recognize and promote the efforts and goodwill of community groups
bull To promote economic development bull As part of a rewards and recognition program for leaders in the
community
Amounts identified by Deloitte llp to be repaid that relate to the use of the PowerAde Centre Suite for the purposes authorized by the Policy 1420 should not be required to be repaid The Mayor and Members of Council should review their detailed repayment listings and identify any repayment items that may be directly related to Community Use of the PowerAde Suite as defined by Policy 1420 The Mayor and Members of Council should be authorized to make a request to the Treasurer to reduce their repayment amounts accordingly subject to approval of the Chief Operating Officer
Disputed Repayment Amounts
The Mayor and Members of Council should have the opportunity to meet directly with Deloitte llp representatives to review specific repayment amounts that the Mayor or Members of Council identify as being in dispute This opportunity should be open to the Mayor and Members of Council until September 30 2014
Should Deloitte llp determine that some repayment amounts should be adjusted based on any new informationevidence obtained during the period September 10 2014 to September 30 2014 the Treasurer should be authorized to adjust the repayment amounts as required under direct instruction from Deloitte llpshy
3-fcgt
Repayment Process
The Mayor and Members of Council should provide the Treasurer with their respective repayments from their personal funds by September 30 2014 for deposit to the Citys bank account The appropriate General Ledger accounts should be credited with the repayment amounts in the 2014 fiscal year and the repayment amounts reported as a separate item for each of the Mayor and Members of Council on the 2014 Annual Statement of Remuneration and Expenses
The final repayment amounts will be posted on the Citys Website by Friday October 3 2014 for the purpose of ensuring full transparency and accountability
The Treasurer should be further authorized to deduct any outstanding repayment amounts as at November 30 2014 from any and all monies that are or will otherwise be paid or payable to the Mayor and Members of Council including compensation amounts such as regular pay retiring allowances and 2014 pension payments
Strategic Plan
This report achieves the Strategic Plan Priority of Corporate Excellence ensuring transparency and financial accountability by exercising prudent financial stewardship managing public funds and compliance with statutory reporting requirements
K3-1
Conclusion
Deloitte llp conducted a forensic examination of the Expenses of the Mayor and
Councillors of the Corporation of the City of Brampton and presented their findings to City Council at its meeting on August 6 2014
This report provides City Council with the amounts that have been identified by Deloitte llp that the Mayor and Members of Council should repay from their personal funds and the process for making those repayments and includes possible adjustments that may be approved by City Council
-^W----shyPeter Honeyborne Executive Director Finance ^^poundhief^dministrative Officer and Treasurer
Attachments
Agenda Page
bull Correspondence dated September 8 2014 from Deloitte llp to the Chief Administrative Officer - Amount Repayable by the K3-8 to K3-17 Mayor
bull Correspondence dated September 5 2014 from Deloitte llp to the Chief Administrative Officer - Amount Repayable by the K3-18 to K3-30 Councillors
bull Lunch and Dinner Sponsorship Policy 1450 (cancelled 2014) K3-31 to K3-33
bull Community Use of Suite at BCSE Policy 1420 K3-34 to K3-37
Report authored by Peter Honeyborne Executive Director Finance amp Treasurer
K3-2
Deloitte Deloitte LLP
33 Yonge Street Suite 210
Toronto ON M5E 1G4
Canada
Tel 613-751-5497
Fax613-751-2244
wwwdeloitteca
September8 2014
Private and confidential
Mr John Corbett
Chief Administrative Officer
The Corporation of the City of Brampton 2 Wellington Street West Brampton ON L6Y 4R2
Dear Sir
Subject Amount Repayable by the Mayor
Introduction
You have asked us to provide a calculation of the Amount Repayable by the Mayor and to provide you with a reconciliation of this amount to all of the transactions recorded in the Deloitte Forensic report dated July 30 2014
Reconciliation ofAmount Repayable by Mayor to transactions reported in the Deloitte Forensic Report
A reconciliation of the information contained in our report dated July 30 2014 to the Amount Repayable by the Mayor is provided below in Table 1
Table 1 Summary Reconciliation of Amount per Report to Amount Repayable by the Mayor
Transaction Amount per Amount
Description Count Report Repayable
Breadi of Expense Policy - Flight Passes 187 $129378 $28738
Breach of Expense Policy - Other 19 $11134 $5381
Breach of Amex Card Program 60 $32096 $0
sub-total 266 $172608 $34118
Not enough information 79 $155951 $0
Total 345 $328559 $34118
Further details of this reconciliation can be found in Schedule 3 of this letter
K3^ The Corporation of the City of Brampton September8 2014 Page 2
The Amount Repayable by the Mayor differs from information presented in Schedules 1112 and 13 of the Deloitte Forensic report dated July 30 2014 for the following reasons
bull Regarding flight passes the amount repayable does not include flight passes used by individuals other than Mayor Fennell In addition given that the underlying travel was related to City business the amount repayable by Mayor Fennell was calculated as the difference between the cost of the flight pass credit used minus the calculated cost of economy airfare based on available information (as outlined at Schedule 2)
bull The amount to be repaid relates only to transactions specifically attributable to Mayor Fennell Our report dated July 30 2014 also includes transactions incurred by staff within the Mayors office and other general transactions not specifically attributable to Mayor Fennell As an example we have not included amounts related to breaches of policies for expenses incurred by the Mayors staff
bull The amount to be repaid does not include transactions or amounts which have already been repaid or otherwise credited to the City of Brampton
o We have been advised by Finance staff that the charges for IQ Quizzes incurred on the Mayors wireless account have now been credited to the City
o As indicated in our July 30 2014 report purchases on the Mayors American Express Corporate Card for personal expenses or items not related to City business have been repaid to the City by Mayor Fennell or from the Mayor Susan Fennell Gala account and the Mayor Susan Fennell Community Fund
Amount Repayable by the Mayor
We have prepared a calculation of the Amount Repayable by the Mayor identifying the specific transactions to be repaid This calculation is presented at Schedules 1and 2 attached to this letter and has been summarized in Table 2 below
Table 2 Summary of Amount Repayable by the Mayor
Reference Description Repayable Taxes
Business Class Airfare premiumSchedule 1 $741447 included $741447
hotel rooms expired flight passes
Schedule 2 Flight Pass Use $2363146 $307209 $2670355
Total $3411802
The Amount Repayable by the Mayor is based on the transactions identified in the Deloitte Forensic report dated July 30 2014 plus applicable taxes and less any amounts repaid up to August 15 2014 based on information provided to Deloitte by the City of Brampton Finance Department
K8-10 The Corporation of the City of Brampton September 82014 Page 3
Business Class Airfare premium hotel rooms expiredflight passes
The calculation of the Amount Repayable by the Mayor related to Business Class Airfare premium hotel rooms and expired flight passes is detailed in Schedule 1 including the underlying methodology and assumptions used in the calculation
bull For business class tickets the amount repayable represents the difference between the costs incurred minus the estimated cost of an economy class airfare (based on Mayors staff travelling at the same time) minus any partial repayments received For the ticket to London England $3023 is to be repaid (no repayment has been received by the City for this flight) No amount is repayable for the ticket to Iqaluit Nunavut as a reimbursement has already been received by the City
bull For the identified hotel stays in premium rooms the amount repayable represents the difference between the costs incurred for the premium room minus the cost of the basic hotel room (based on charges incurred by the Mayors staff during the same time period)
bull For expired flight passes we only included an amount repayable related to a flight pass where Mayor Fennell was the only authorized traveler For other expired flight passes available for use by multiple employees (including individuals outside of the Mayors office) or solely by an employee other than Mayor Fennell we did not include these amounts as being repayable by Mayor Fennell
Calculation ofAmount Repayable by the Mayor related to the use offlight passes
The calculation of the Amount Repayable by the Mayor related to the use of flight passes is detailed in Schedule 2 including the underlying methodology and assumptions used in the calculation
The individual amounts calculated represent the difference between the cost of the individual flight passes used and the calculated economy class flight costs (including various fees taxes and charges) The amounts reported in Schedule 2 exclude sales tax (HST and GSTPST prior to the adoption of the HST) As such we have added 13 sales tax ($307909) in Table 2 to adequately calculate the amount to be repaid
We calculated the economy class flight costs based on available data from Statistics Canada related to air fares for Canadian carriers at prices of average economy air fares and additional costs based on publicly-available information primarily from Air Canada
In preparing this calculation we have made certain assumptions as described in detail in Schedule 2 If different assumptions are determined to be more appropriate our calculations and analyses in Schedule 2 would change
Transactions where there was not enough information to determine compliance with Expense Policy
Our report dated July 30 2014 includes transactions where there was not enough information to determine compliance with the Expense Policy As such none of these transactions have been identified as being repayable by Mayor Fennell Had sufficient information been available for these transactions there is a possibility that some transactions would have been identified as breaches of the existing policies and as such repayable by Mayor Fennell
K3-H The Corporation of the City of Brampton September 82014 Page 4
Transactions with insufficient information included the following
bull Contracted driving aid services provided by Total Eclipse Limousine Service and
bull Purchases of souvenirs and other goods
Should you have any questions regarding this letter and attached schedules please do not hesitate to contact me at 416-457-6109 or Guillaume Vadeboncoeur at 613-751-5497
Yours truly
pounduampnXgt LUP
Robert Fowlie CPA CA-IFA CFE Partner
Deloitte LLP
Guillaume Vadeboncoeur CPA CA-IFA CFF Partner
Deloitte LLP
Enclosure (Schedules 12 and 3)
Schedule 1
The Corporation of the City of Brampton Amounts Repayable for Mayor Fennell
Date Vendor Name Description of Expense Expense Amount Amount Repayable (NoteDeloitte Finding
(Note 1) (Note 1) (NoteD Incurred by (Note 1) 2)
Prior Term
Breach of Expense Policy
0ct-07 Amex statement Air Canada Toronto to London Susan Fennell Mayor Fennell 440437 Purchase of business class ticket 440437
Oct-07 Amex statement Air Canada credit Mayor Fennell (55400) Purchase of business class ticket (55400)
Nov-07 Amex statement Air Canada change fee Mayor Fennell 10000 Purchase of business class ticket 10000
Minus estimated cost of economy class ticket based on cost incurred by Mayors (92740) Chief of Staff
Mar-09 Amex statement The Fairmont Empress Victoria Employee 2 216175 Hotel stay in premium room 115000
Jun-09 Amex statement The Fairmont Chateau Whistler Mayor Fennell 292675 Hotel stay in premium room 120750
Feb-13 Air Canada Ontario Pass - Latitude Mayor Fennel 457920 Expired portion of flight pass ($5085 total cost for 10 flight segments 4 flight 203400
segments expired - $5085 x 410 = $2034)
741447
Notes
(D Source Cityof Brampton public report on Mayors Office Expenses or from transaction-specific supporting documents
(2) Amount repayable includes sales taxes
I
To be read in conjunction with Deloittes Forensic ReportPrivate and Confidential Page 1 of 1
Schedule 2
The Corporation of the City of Brampton Amounts Repayable for Mayor Fennell Related to the Use of Flight Passes
Calculation of Fare
Calculated Date
(Notel) Vendor Name
(Note 1) Description of Expense
(Note 1) Expense
Incurred by Amount
(Note 1) Deloitte Finding
Airfare
(Note 2)
NAV
(Note 3) Insurance
(Note 4) ATSC
(Note 5) AIF
(Note 6) Total
Airfare Expense Policy Breach Amount
G = B+C+
D+E+F
Current Term of Council
Toronto bull Dallas North American Latitude Mayor Fennell Use of flight pass (flight date August 720091
Dallas shyToronto North American Latitude Mayor Fennell Use of flight pass [flight date August 12 20091
Toronto shyHalifax Canada East Pass Mayor Fennell Use of flight pass [flight date September 122009]
Halifax shyToronto Canada East Pass Mayor Fennell Use of flight pass [flight date September 13 2009]
Mar-11 Nfld-Tor Eastern Transborder Pass Latitude Mayor Fennell 40868 Use of flight pass
Sep-11 Tor - Casllegar North American Latitude Mayor Fennell 88124 Use of flight pass 30300 712
Sep-11 Casllegar - Tor North American Latitude Mayor Fennetl 68124 Use of flight pass 30300 712
Oct-11 Tor - Vancouver North American Latitude Mayor Fennell 88124 Use of flight pass 30300 2000 300 712
Oct-11 Vancouver shyTor North American Latitude Mayor Fennell 88124 Use of flight pass 30300 2000 300 712 35312 52812
Oct-11 Tor - Calgary North American Latitude Mayor Fennell 92530 Use of flight pass 30300 2000 300 712 35812 56718
Oct-11 Calgary - Tor North American Latitude Mayor Fennell 92530 Use of flight pass 30300 2000 300 712 36312 56218
Nov-11 Tor shyOttawa Rapidair Latitude Mayor Fennell 36634 Use of flight pass 19270 2000 300 712 24782 11852
Dec-11 Ottawa shyTor Rapidair Latitude Mayor Fennell 36634 Use of flight pass 192gt0 712 24282 12352
Jan-12 Tor shyOttawa Rapidair Latitude Mayor Fennell Use of flight pass 21610 712
Jan-12 Ottawa shyTor Rapidair Latitude Mayor Fennell Use of flight pass 21610 712
May-12 Tor - Saskatoon North American Latitude Mayor Fennell Use of flight pass 33810 2000 300 712 2500 39322 53208
Jun-12 Saskatoon shyTor North American Latitude Mayor Fennell 92530 Use of flight pass 33810 2000 300 712 2000 38822 53708
Sep-12 Tor shy Montreal Rapidair Latitude Mayor Fennell 36634 Use of flightpass 21610 2000 300 712 2500 27122 9512
Sep-12 Montreal shy Tor Rapidair Latitude Mayor Fennell 36634 Use of flight pass 21610 2000 300 712 2500 27122 9512
Oct-12 Tor - Bagotville Flight Passes - correction Mayor Fennell 92350 PI Use of flight pass
Oct-12 Bagotville - Tor Flight Passes - correction Mayor Fennell 92350 [71 Use of flight pass 2500
Tor shyMontreal Rapidair Latitude Mayor Fennell 36634 Use of flight pass 2500
Montreal shyTor Rapidair Latitude
North American Latitude
Mayor Fennell Mayor Fennell
36634
92530 Use of flight pass Use of flight pass IP
North American Latitude Mayor Fennel 92530 Use of flight pass
Toronto shyOttawa Ontario Pass Latitude MayorFennell 45792 W Use of flight pass Feb-13 Ottawa shyToronto Ontario Pass Latitude Mayor Fennell 45792 [8] Use of flight pass 2000
Mar-13 Tor - Prince George North American Latitude Mayor Fennell 95858 Use of flight pass 2500
Mar-13 Prince George - Tor North American Latitude Mayor Fennell 95856 Use of flight pass
Mar-13 Tor - Edmonton North American Latitude Mayor Fennell 95858 Use of flight pass 55522
Edmonton shyTor North American Latitude Mayor Fennell 95858 Use of flight pass 55522
Apr-13 North American Latitude Mayor Fennell 95656 Use of flight pass
Apr-13 Halifax shyTor North American Latitude Mayor Fennell 95856 Use of flight pass 55522
May-13 Tor-Regina North American Latitude Mayor Fennell 95658 Use of flight pass
May-13 Regina-Tor North American Latitude Mayor Fennell 95858 Use of flight pass 2000
May-13 Tor - Vancouver North American Latitude Mayor Fennell 95858 Use of flight pass
Jun-13 Vancouver shyTor North American Latitude Mayor Fennell 95856 Use of flight pass
Aug-13 Toronto shyOttawa Ontario Pass Latitude Mayor Fennell 45792 [8] Use of flight pass 712
Aug-13 Ottawa shyToronto Ontario Pass Latitude Mayor Fennell 45792 [8] Use of flight pass 712
Sep-13 Tor - St Johns North American Latitude Mayor Fennell 95857 Use of flightpass
Sep-13 St Johns - Tor North American Latitude Mayor Fennell 95857 Use of flight pass
Toronto shyOttawa Ontario Pass Latitude Mayor Fennell 45792 [81 Use of flight pass
Ottawa shyToronto Ontario Pass Latitude Mayor Fennell 457 92 W Use of flight pass
Sub-Total - Current Term of Council 3092162 1SS79S4
To be read in conjunction with Oeloittes Forensic Report Private and Confidential Page 1 of 3
Schedule 2
The Corporation of the City of Brampton Amounts Repayable for Mayor Fennell Related to the Use of Flight Passes
Calculation of Faro
Calculated Date
(Note 1) Vendor Name
(Note 1) Description of Expense
(Notel) Expense
Incurred by Amount
(Note 1) Deloitto Finding
Airfare
(Note 2) NAV
(Note 3)
Insurance
(Note 4) ATSC
(Note 6) AIF
(Note 6) Total
Airfare Expense Policy Breach Amount
G = B-raquoC+
D+E+F
Prior Term of council
Apr-08 Toronto shyDallas North America shyLatitude Mayor Fennell Use of flight pass
Jun-08 Toronto - Chicago North America shyLatitude Mayor Fennell Use of flight pass
Jun-08 Toronto - Chicago North America shyLatitude Mayor Fennell Use of flight pass
Jul-08 Toronto - Calgary North America bull Latitude Mayor Fennell Use of flight pass
Jul-08 Calgary - Toronto North America shyLatitude Mayor Fennell 70900 Use of flight pass
Aug-08 Toronto bull Dallas North America shyLatitude Mayor Fennell 70900 Use of flight pass
Aug-08 Pallas - Toronto North America bull Latitude Mayor Fennell 70900 Use of flight pass 300
Nov-08 Toronto shyOttawa North American Latitude Mayor Fennell 77400 Use of flight pass 300
Nov-08 Ottawa shyToronto North American Latitude Mayor Fennell 77400 Use of flight pass 22160 2000 300 712 2000 27192 50208
Jan-09 Ottawa shyToronto Canada East Pass Mayor Fennell 42000 Use of flight pass 20140 2000 300 712 2000 25152 16848
Toronto - Ottawa Canada East Pass Mayor Fennell 42000 Use of flight pass 20140 2000 300 712 2500 25652 16346
Toronto - Vancouver bull Victoria North American Latitude Mayor Fennell Use of flight pass
Victoria - Vancouver bull Toronto North American Latitude Mayor Fennell Use of flight pass
Jun-09 Toronto shyVancouver North American Latitude Mayor Fennell 77400 Use of flight pass 35460 300 712 40972 36428
Jun-09 Vancouver shyToronto North American Latitude Mayor Fennell 77400 Use of flight pass 35460 300 712 40472 36928
Toronto shyOttawa Canada East Pass Mayor Fennell Use of flight pass
Jun-09 Ottawa- Toronto Canada East Pass Mayor Fennell Use of flight pass 300 712
Aug-09 Toronto - Halifax Canada East Pass Mayor Fennell Use of flight pass 300 712
Aug-09 Halifax - Toronto Canada East Pass Mayor Fennell Use of flight pass
Aug-09 Toronto - Ottawa Canada East Pass Mayor Fennell Use of flight pass
Aug-09 Ottawa - Toronto Canada East Pass Mayor Fennell 42000 Use of flight pass
Nov-09 Toronto shyOttawa Canada East Pass Mayor Fennell 42000 Use of flight pass
Nov-09 Ottawa shyToronto Canada East Pass Mayor Fennell 42000 Use of flight pass
Nov-09 Ottawa shyToronto Canada East Pass Mayor Fennell 43000 Use of flight pass
Toronto shyOttawa Canada East Pass Mayor Fennell Use of flight pass
Ottawa shyToronto Canada East Pass Mayor Fennell Use of flight pass
Toronto shyOttawa Canada East Pass Mayor Fennell Use of flight pass
Ottawa shyToronto Canada East Pass Mayor Fennell Use of flight pass
Toronto shyOttawa Canada East Pass Mayor Fennell Use of flight pass
Ottawa - Toronto Canada East Pass Mayor Fennell 43000 Use of flight pass 19850 2000 300 712 0-3 Toronto - Moncton Canada East Pass Mayor Fennell 43000 Use of flight pass 30570 2000 300 712
Mar-10 Moncton - Toronto Canada East Pass Mayor Fennell 43000 Use of flight pass 30570 2000 300 712
Mar-10 Toronto - Washington Eastern Transborder Pass Latitude Mayor Fennell 47500 Use of flight pass 37660 2000 300 1210
Mar-10 Washington - Toronto Eastern Transborder Pass Latitude Mayor Fennell Use of flight pass
Jun-10 Toronto bull Boston Eastern Transborder Pass Latitude Mayor Fennell Use of flight pass 37660 2000 300 1210 2500 43670 3830
Jun-10 Boston shyToronto Eastern Transborder Pass Latitude Mayor Fennell Use of flight pass 37660 2000 300 1210 7500 48670 -
Toronto shyOttawa Eastern Transborder Pass Latitude Mayor Fennell Use of flight pass 19850 2000 300 712 2500 25362 22138
Ottawa shyToronto Eastern Transborder Pass Latitude Mayor Fennell 47500 Use of flight pass 19850 2000 300 712 2000 24862 22638
Sub-Total - Prior Term of Council 2052700
TOTAL 5144862 2363148
To be read in conjunction with Oeloittes Forensic Report Private and Confidential Page 2 of 3
Schedule 2
The Corporation of the City of Brampton Amounts Repayable for Mayor Fennell Related to the Use of Flight Passes
Calculation of Fare
Calculated Date Vendor Name Description of Expense Expense Amount Airfare NAV Insurance ATSC AIF Total
Deloitte Finding Expense Policy(Note 1) (Note 1) (Note 1) Incurred by (Note 1) (Note 2) (Note 3) (Note 4) (Note 5) (Note 6) Airfare
Breach Amount
G = BC A B C D E I
D+E+F
Notes
[1] Source City of Brampton public report on Corporate Representation Expenses or from transaction-specific supporting documents
[2] Airfareamount is based on informationfrom Statistics Canada AviationAir Fares Canadian AirCarriers Level I Statistical Table 1 Average fares by sector and fare type group - Canadian air camers Level 1 - Schedules services i) For domestic flights from 2008 to 2012 we used the amounts listed for Domestic - Economy Flightfrom Toronto to Ottawa and Montreal were based on the short-haul average fare amount Other domestic flights were basec on the long-haul average fare amount ii)For domestic flightsfrom2013 we used the 2012 long-haulamount (S33810) increased by a 3 inflationaryfactor resulting in a calculated airfare of S34824 For flightsfrom Toronto to Ottawa and Montreal we used the 2012 short-haul amount ($21610) increased by a 3 inflationary factor resulting in a calculated airfare of $22258 iii)For flight to the United States we used the amount listed for International - Economy
[3] Navigational (NAV) Surcharge within Canada are based on distance with a fee varying from $9 to $20 We used the highest ($20) amount for each flight
[4] Accordingto AirCanadas website the insurance surcharge is S3 CADeach way for travel whollywithinCanada Some exceptions apply We used $3 for each flight
[5] The AirTravellers Security Charge (ATSC) was enacted by the Canadian Parliament For domestic itineraries the ATSC is currently $712 and for transborder itineraries the ATSC is up to $1210 We used an ATSC of $712 for all domestic flights and of S1210 for all transborder flights in our calculations
[6] AirportImprovementFees (AIF) were calculated based on the following amounts (as per locationof enplanement) Toronto $25 00
Bagotville $25 00
Calgary $3000
Casllegar S2700 (Assumed fee to include Casllegar [$700] and Vancouver [$2000] airport improvement fees) Edmonton $25 00
Halifax $2500
Moncton $2000
Montreal $25 00
Ottawa $20 00
Prince George $2000
Regina $2000
Saskatoon $2000
St Johns Newfoundland $20 00
Vancouver $2000
Victoria $3000 (Assumed fee to include Victoria ($1000) and Vancouver [$2000] airport improvement fees)
Boston $7500 (Assumed $7500 including US taxes fees and charges)
Dallas $7500 (Assumed $7500 including US taxes fees and charges) Washington $7500 (Assumed $7500 including US taxes fees and charges)
[7] Transactionswere recorded as a single entry in the Citysaccounting system fora total amount of $1847 The two related flightsegments are presented individually in order to adequately complete the calculations
[8] Flight segmentwas part ofa flight pass with10 flight credits recordedas one transactioninthe Citysaccountingsystem The individual flight segments are presented individually in order to adequatelycompletethe calculations
Private and Confidential Page 3 of 3 To be read in conjunction with Oeloittes Forensic Report
K3-b
Schedule 3
The Corporation of the City of Brampton Reconciliation of the information in the Deloitte Report dated July 30 2014 to the Amount Repayable by Mayor Fennell
Report Schedule
Description Transaction
Count
Amount per Report
Repayable Amount
Note
Sch 11 Breach of Expense Policy - Miscellaneous 11 $459 $0 [I] Sch 11 Breach of Expense Policy - Use of Flight Passes $1847 $1198 [2]
Sch 11 Breach of Amex Express Corporate Card Program Policies and Procedures
$1021 $0 [3]
Sch 11 Not Enough Information to determine Compliance with Expenses Policy- SouvenirOther
34 $5804 $0 [4]
Sch 11 Not Enough Information to determine Compliance with Expenses Policy - Total Eclipse Limousine Service
38 $144150 $0 [4]
Sch 12 Breach of Expense Policy - Use of Flight Passes 88 $68783 $16858 [5] Sch 12 Breach of Expense Policy - Expired Flight Passes $1832 $2034 [6] Sch 12 Breach of Expense Policy - Business Class Airfare $1309 $0 U)
Sch 12 Breach of Amex Express Corporate Card Program Policies and Procedures
$212 $0 [8]
Sch 13 Pre-December 2010 Breach of Expense Policy - Use of FlightPasses
95 $54062 $8647 [9]
Sch 13 Pre-December 2010 Breach of Expense Policy - Expired Flight Passes
$2854 $0 [10]
Sch 13 Pre-December 2010 Breach of Expense Policy - Business Class Airfare
$7316 $3023 [11]
Sch 13 Pre-December 2010 Breach of Expense Policy - Premium hotel rooms
$2050 $2358 [12]
Sch 13 Pre-December 2010 Breach of Amex Express Corporate Card Program Policies and Procedures
50 $30863 $0 [13]
Sch 13 Pre-December 2010 Possible Breach of Amex Express Corporate Card Program Policies and Procedures
$1123 $0 [4]
Sch 13 Pre-December 2010 Possible Breach of Purchase Card
Policies and Procedures $4725 $0 [4]
Sch 13 Pre-December 2010 Not Enough Information to determine Compliance with Expenses Policy - SouvenirOther
$149 $0 [4]
TOTAL $328559 $34118
[1] We have been advised by Finance staff that the nine charges for IQ Quizzes incurred on the Mayors wireless account have now been credited to the City Two of the eleven identified transactions relate to Employee 2 and have been repaid
[2] The repayable amount relates to the difference between the cost of the individual flight passes and calculated economy class flight costs plus 13 in taxes
[3] Five of the transactions relate to Mayor Fenell and were repaid shortly after the charges were incurred The other three transactions relate to the Mayors staff and have been repaid
[4] We did not have enough information to determine whether the expenses were in compliance with or not in compliance with policy As a result the repayable amount is $0
[5] The repayable amount relates to the difference between the cost of the individualflight passes and calculated economy class flight costs plus 13 taxes The amount repayable does not include flight passes used by individuals other than Mayor Fennell (53 of the 89 transactions were for individuals other than Mayor Fennell)
[6] The amount repayable relates to the unused portion of flight passes purchased where Mayor Fennell was the only authorized traveler including taxes
[7] These transactions relate to the Mayors Staff and have been repaid
[8] One transaction relates to Mayor Fenell and was repaid shortly after the charge was incurred The other transaction relates to the Employee 4 and has been repaid
Private and Confidential Page 1 of 2 To be read in conjunction with Deloittes Forensic Report
K3-I1
Schedule 3
The Corporation of the City of Brampton Reconciliation of the information in the Deloitte Report dated July 30 2014 to the Amount Repayable by Mayor Fennell
Notes (continued) [9] The repayable amount relates to the difference between the cost of the individual flight passes and calculated economy class
flightcosts plus 13 taxes The amount repayable does not include flight passes used by individuals other than Mayor Fennell (58 of the 95 transactions were for individuals other than Mayor Fennell)
[10] The expired flight passes were available for use by multiple employees (including individuals outside of the Mayors office) or solely by an employee other than Mayor Fennell As such we did not include these amounts as being repayable by Mayor Fennell
[11] The amount repayable represents the costs incurred for the purchase of business class tickets minus the estimated cost of the airfare (based on Mayors staff travelling at the same time) minus any partial repayments received including applicable taxes
[12] The amount repayable represents the difference between the costs incurred for the premium room minus the cost of the basic hotel room (based on charges incurred by the Mayors staff during the same time period) including applicable taxes
[13] 35 of the transactions relate to Mayor Fenell and were repaid after the charges were incurred The other 15 transactions relate to the Mayors staff and have been repaid
Private and Confidential Page 2 of 2 To be read in conjunction with Deloittes Forensic Report
K3-gt
Deloitte Deloitte LLP
33 Yonge Street Suite 210 Toronto ON M5E 1G4
Canada
Tel 416-601-6451
Fax416-601-6690
wwwdeloitteca
September 5 2014
Private and confidential
Mr John Corbett
Chief Administrative Officer
The Corporation of the City of Brampton 2 Wellington Street West Brampton ON L6Y 4R2
Dear Sir
Subject Amount Repayable by the Councillors
Further to your request please find enclosed a summary schedule of the amounts repayable by the Councillors We have also provided a schedule for each Councillor identifying the transactions to be repaid
The amount repayable is based on the transactions identified in our report dated July 30 2014 plus applicable taxes and less any amounts the Councillors have repaid up to August 15 2014 based on information provided to Deloitte by the City of Brampton Finance Department
At your request we have also included a summary schedule of the amounts repayable by the Councillors which excludes the cost of tickets for events at non-City facilities
We will be writing to you under separate cover to provide the amount repayable by the Mayor
Yours Truly
-rrujgt^_
Robert Fowlie CPA CA-IFA CFE Partner
Deloitte LLP
K3-^
The Corporation of the City of Brampton Summary of Amounts Repayable
Term of Council CorporateReference Total
Expense Accounts Accounts
Councillor Callahan Schedule 1 1740950 5000 1745950
Councillor Dhillon Schedule 2 1853 42884 44737
Councillor Gibson Schedule 3 37402 200000 237402
Councillor Hames Schedule 4 52020 52020-
Councillor Hutton Schedule 5 519195 55000 574195
Councillor Miles Schedule 6 167240 54000 221240
Councillor Moore Schedule 7 70118 70118-
-Councillor Palleschi Schedule 8 14526 14526
Councillor Sanderson Schedule 9 115245 46155 161399
Councillor Sprovieri Schedule 10 55750 200000 255750
2774299 603038 3377338
The Corporation of the City of Brampton Summary of Amounts Repayable Excluding Tickets for Events at Non-City Facilities
Term of Council CorporateReference
Expense Accounts Accounts
Councillor Callahan Schedule 1 1706450 1706450-
Councillor Dhillon Schedule 2 1853 42884 44737
Councillor Gibson Schedule 3 12100 200000 212100
Councillor Hames Schedule 4 31020 31020-
Councillor Hutton Schedule 5 444603 50000 494603
Councillor Miles Schedule 6 64240 54000 118240
Councillor Moore Schedule 7 26702 26702-
-Councillor Palleschi Schedule 8 14526 14526
Councillor Sanderson Schedule 9 58745 41155 99899
Councillor Sprovieri Schedule 10 7500 200000 207500
2367739 588038 2955777
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o tx
ets
90
00
Sp
ou
se u
sed
one
of
two
hck
ets
22
3 8
7 A
irfa
re f
or s
po
use
C
ounc
ilor
sta
ted
he
inte
nds
to r
eim
burs
e
To
tal
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m o
f C
ounc
il E
xpen
so A
cco
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t
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tal
bull T
erm
ofC
ou
nci
l E
xp
en
so A
cco
un
t E
xclu
din
g T
icke
ts f
or E
von
ts a
t N
on
-Cit
y F
aci
liti
es (
No
te 3
)
50 0
0 S
po
use
use
d on
e of
tw
o ti
cket
s N
ot a
an
even
t cov
ered
by
Pok
ey 1
4 5
0
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tal
-C
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ora
te A
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un
ts
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tal
-C
orp
ora
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cco
un
ts E
xclu
din
g T
icko
ts f
or E
von
ts a
t N
on-C
ity
Fac
ilit
ies
(No
te 3
)
To
be r
ead
m c
onju
ncti
on w
ith
Del
otte
s F
oren
sic
Th
eA
mo
un
ts
Da
te
(No
toD
(No
te2)
Ter
mo
f
Bro
ach
of
No
v-1
1
Co
rpo
rate
Bre
ach
of
May
-201
3
Sep
-20
13
Dec-2
01
2
No
tes
(1)
(2)
(3)
Pri
va
tea
nd
84
37
29
94
7
45
00
42
68
4
41
88
4
Rep
ort
JO
Sch
ed
ule
2
Co
rpo
rati
on
of t
he C
ity
of
Bra
mp
ton
R
epa
yab
le f
or V
icky
Dh
illo
n
Vo
nd
or N
am
o
Des
crip
tio
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f E
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nso
A
mo
un
t D
olo
ltte
Fin
din
g
Am
ou
nt R
epa
yab
le
(No
toD
(N
oto
D
(No
te D
Cou
nci
l Exp
onso
Acc
ou
nt
Exp
en
se P
oli
cy
Ba
j M
OB
ILIT
Y C
EL
LU
LA
R I
NC
4
16
52
66
20
0-N
0V
11
1
03
94
E
xpen
se in
clud
es $
16 4
0 of
per
sona
l lo
ng d
ista
nce
call
s
Cou
ncil
or in
dica
ted
he w
ll r
eim
burs
e
To
tal
bull T
orm
of
Co
un
cil
Exp
enso
Acc
ou
nt
T
otal
bull T
orm
of
Co
un
cil E
xpo
nso
Acc
ou
nt
Exc
ludi
ng T
icke
ts f
or E
von
ts a
t N
on-C
ity
Fac
ilit
ies
(Not
e 3)
Acc
ou
nts
Exp
en
se P
oli
cy
Per
Die
m C
laim
at
FC
M P
rinc
e G
eorg
e 30
8 51
P
er d
iem
cla
med
on
Mar
ch 5
20
13
but
dxl
not
arr
ive
un
ti M
arch
6
20
13
H
otel
Ul
incl
ud
es fo
od a
nd l
iquo
r ch
arg
es
Ho
tel
at
FC
M V
an
co
uver
101
9 27
H
otel
Ml i
nclu
des
room
upg
rade
and
roo
m s
ervi
ce c
harg
es f
orfo
od a
nd l
iquo
r P
er
Die
m C
lam
at
FC
M O
tta
wa
1
01
78
L
un
ch
es
were a
va
iab
le a
t th
e c
on
fere
nce
To
tal
-C
orp
ora
to A
cco
un
ts
To
tal
-C
orp
ora
te A
cco
un
ts E
xclu
din
g T
icko
ts f
or E
von
ts a
t N
on
-Cit
y F
acil
itie
s (N
ote
3)
So
urc
e D
eia
tte
Fo
ren
sic
Rep
ort
da
ted
Jul
y 30
2
01
4
Am
ou
nt
rep
aya
ble
in
clu
des
sa
les
taxe
s C
ty f
acl
ies
incl
ude
the
Ro
se T
heat
re a
nd P
ower
Ade
Cen
tre
To
be r
ead
n co
njun
ctio
n w
ith
Del
oa
es
For
ensi
cC
on
fid
en
tia
l
Schedule 3
The Corporation of the City of Brampton Amounts Repayable for Grant Gibson
Date Vendor Namo
(Note 1) (Note 1)
Torm of Council Exponso Account
Breach of Expenso Policy
Dec-10 P-CARD - ZONTA CLUB OF BRAMPTON
Jan-11 TRANSFER JOURNAL JAN 2011
Aug-11 TH11-34 Jun-12 TJTH-12-39
Nov-12 ZONTA CLUB OF BRAMPTON - CALEDON May-13 BRAMPTON BEAST HOCKEYCLUB
Corporato Accounts
Breach of Policy - Community Use of Suite Policy 1420
Jan-2011
Feb-2011
Mar-2011
Jan-2012
Notes
Source Deloitte Forensic Report dated July 302014(1) (2) Amount repayable includes sales taxes
(3) City facilities includethe Rose Theatre and PowerAde Centre
Description of Expenso (Note 1)
ZONTA CLUB tickets G Gibson
Tickets for The Good The Bad The Ugly - Feb 26710 Art of Jazz Festival Passes
Tickets for Brampton Global Jazz amp Blues Festival Series Women of Achievement
Founder Club Seats
PowerAde Suite - Brampton Battalion PowerAde Suite - Brampton Battalion PowerAde Suite - Brampton Battalion PowerAde Suite - Brampton Battalion
Amount Dolortte Finding
(Note 1)
16209 Spouse used one of two tickets 5000 Spouse used one of two tickets
16000 Spouse used one of eight tickets 456 00 Spouse used one of four tickets for some nights
9000 Spouse used ticket 131515 Donated tickets to specified community group except for 3 games attended with spouse
Total bull Term of Council Expense Account Total - Term of Council Expense Account Excluding Tickets for Evonts at Non-City Facilities (Note 3)
50000 Councillor attended with wife and some family members No specific record of other attendees 50000 Councillor attended with wife and some family members No specific record of other attendees 50000 Councillor attended with wife and some family members No specific record of other attendees 50000 Tickets provided to local Brampton family and mends
Total bull Corporato Accounts Total bull Corporato Accounts Excluding Tickets for Events at Non-City Facilities (Note 3)
Amount Repayablo (Note 2)
9000
2500
2000
7600
9000
7302
37402
500 00
500 00
500 00
50000
200000
7^
SO
To be read in conjunction with Deloittes Forensic ReportPrivate and Confidential
Schedule 4
The Corporation of the City of Brampton Amounts Repayable for Sandra Hames
Date Vendor Namo Description of Expenso Amount Doloitto Finding Amount Repayable (Note 2)
(Noto 1) (Noto 1) (Noto 1) (Noto 1)
Term of Council Exponso Account
Broach of Expense Policy
Jun-11 ROTARY CLUB OF BRAMPTON SOUTH Lobster amp Chicken Dinner - Fundraising Project 30000 Spouse used one of four tickets 7500
Jul-11 CHINGUACOUSY LIONS CLUB BBQ Fundraiser Tickets 8000 Spouse used one of two tickets 4000
Jul-11 SANDRA HAMES Lobster Fest Tickets 15000 Spouse used one of two tickets 7500
Aug-11 Oct-11
2011-37 2011-41
Cabaret Ticket 283871
Symphony Tickets Subscription 12698 Spouse used one of four tickets No information on use of other 2 tickets 40000 Spouse used one of two tickets in series One series donated to specific community group No
3700
4000
information on use of other 3 series
Oct-12 ROSE THEATRE 4 Tickets shyRose Orchestra Gala 60000 Spouse used one of four tickets No information on use of other 2 tickets 15000
Jul-13 CHINGUACOUSY LIONS CLUB Chinguacousy Lions B8Q bull 2 tickets 4000 Spouse used one of two tickets 2000
Jul-11 SANDRA HAMES Ottawa Business - Jun 30 - Jul 2 - Mileage 49296 Mileage claim was not reduced by 160km to reflect monthly car allowance 8320
Total bull Term of Council Expenso Account Total - Term of Council Expenso Account Excluding Tickots for Events at Non-City Facilities (Note 3)
Notes
(1) Source Deloitte Forensic Report dated July 30 2014
(2) (3)
Amount repayable includes sales taxes City facilitiesinclude the Rose Theatre and PowerAde Centre
7^
To be read in conjunction with Deloittes Forensic ReportPrivate and Confidential
Schedule 5
The Corporation of the City of Brampton Amounts Repayable for John Hutton
Date
(Note 1)
Vendor Name
(Note 1)
Description of Expense (Noto 1)
Amount
(Note 1) Deloitte Finding Amount Repayable (Note 2)
Torn) of Council Exponso Account
Breach of Expense Policy
Jan-11 NPC ALUMNI ASSOCIATION Membership - 2 years 4 hardcopy of blue book 15050 Two year membership Not a community membership 150 50
Feb-12 ALUMNI ASSOCIATION OF THE NPC Membership Renewal 15050 Two year membership Not a community membership 150 50
Jan-13 ALUMNI ASSOCIATION OF THE NPC SCHOOL 2013 Membership 75 25 One year membership Not a community membership 7525
Dec-13 NPC ALUMNI ASSOCIATION NPC Alumni - membership 7525 One year membership Not a community membership 7525
May-11 ONTARIO PARKS ASSOCIATION Ontario Parks Association Anniversary- Registration 30000 Not an eligible professional and busines development expense 30000
Nov-11 ONTARIO PARKS ASSOCIATION Refund of Golf Fees (14000) Refund relates to OPA registration (golf fees) (14000)
Aug-11 JOHN HUTTON Ontario Parks Association - Aug 19 - 2111 - Accomodations 37290 Not an eligible professional and busines development expense 372 90
reimbursement
Sep-11 JOHN HUTTON Ontario Parks Association 12595 Not an eligible professional and busines development expense 135 00
Jul-11 ONTARIO PARKS ASSOCIATION Donation - OPAs 75th Anniv Legacy Garden 50000 Not an eligiblecommunity involvement expense Counallor intended donation to be from 500 00
City (not his account) Dec-10 OLDTIMER BENEFIT HOCKEY NHL Alumni Benefit Hockey Game - Feb 4 7571 Spouse used one of four tickets 1893
Jan-11 TRANSFER JOURNAL JAN 2011 Tickets for The Good The Bad The Ugly - Feb 26710 5000 Spouse used one of two tickets 25 00
Feb-11 JOHN HUTTON 2 Tickets to Huttonvilie UC Groundhog Supper - Feb 311 3000 Spouse used one of two tickets 15 00
Mar-11 BRAMPTON shyHEART LAKE ROTARY CLUB 20th anniversary tickets - Mar 2611 10000 Spouse used one of two tickets 50 00
May-11 JOHN HUTTON Huttonvilie U C Ham Dinner - Apr 1411 3000 Spouse used one of two tickets 1500
May-11 TJ-2011-17 Brampton Symphony Subscription 30000 Spouse used one of two tickets for five separate events 150 00
Jun-11 JOHN HUTTON Tickets for FFCP Spring Breakfast amp norval UC BBQ 6600 Spouse used one of two tickets 33 00
Jul-11 JOHN HUTTON Huttonvilie U C Lobster Dinner - Jun 17 amp Home Church Beef BBQ - Jun 10400 Spouse used one of two tickets 52 00
11
Jul-11 TH-11-25 ORDER 0274628 Subscription to various Rose Theatre events 132000 Spouse used one of two tickets for thirteen separate events 66000
Aug-11 TH11-35 REM 280704 - Bobby McFerrin 7201 Spouse used one of four ticekts 1800
Sep-11 JOHN HUTTON Annual Pork BBQ 2600 Spouse used one of two tickets 1300
Oct-11 JOHN HUTTON Colours In The Storm - Tickets 4000 Spouse used one of two tickets 20 00
Nov-11 JOHN HUTTON Huttonvilie United Church Shore Supper - Oct 2011 3000 Spouse used one of two tickets 1500
Dec-11 TH1147 BCB Christmas at The Rose 4000 Spouse used one of two tickets 20 00
Feb-12 JOHN HUTTON Huttonvilie United Church Groundhog Day Supper - Feb 212 3000 Spouse used one of two tickets 1500
Mar-12 JOHN HUTTON Huttonvilie United Church Ham Supper - Mar 2212 3200 Spouse used one of two tickets 1600
Apr-12 2012-18 Rose Summer Series Subscription 15611 Spouse used one of two tickets at four separate events 78 06
May-12 TJ THEATRE 12-30 20122013 Rose Theatre Subscription 57729 Spouse used one of two tickets at six separate events 288 65
Jun-12 JOHN HUTTON Norval United Church Chicken BBQ - Jun 212 2600 Spouse used one of two tickets 13 00
Jun-12 JOHN HUTTON Huttonvilie UC Lobster Dinner - Jun 1512 8000 Spouse used one of two tickets 40 00
Sep-12 STE LOUISE OUTREACH CENTRE OF PEEL 30th Anniversary Gala - Tickets 6000 Spouse used one of two tickets 30 00
Sep-12 JOHNHUTTON 2 tickets to Union PresbyterianChurch Pork BBQ - Sep 2912 3000 Spouse used one of two tickets 15 00
Oct-12 CHINGUACOUSY LIONS CLUB 2 Tickets - Anniversary Dinner 13000 Spouse used one of two tickets 65 00
Nov-12 SHARE AGRICULTURE FOUNDATION Share Concert 5000 Spouse used one of two tickets 25 00
Dec-12 TRF DECEMBER 2012(1) Christmas at the Rose 12000 Spouse used one of two tickets al two separate events 7500
Feb-13 BRAMPTON BOARD OF TRADE Mayors Luncheon 11000 Spouse used one of two tickets 55 00
Feb-13 CANADA SKATES Jan 12 Performance Tickets 8000 Spouse used one of two tickets 4000
Apr-13 JOHNHUTTON 2 Tickets for Huttonvilie United Church Ham Dinner 3000 Spouse used one of two tickets 1500
May-13 ROTARY CLUBOF BRAMPTON- HEART LAKE 8 Tickets For Annual Poor Boys ampGirts Luncheon 28000 Spouse used one of eight tickets 35 00
May-13 JOHNHUTTON Norval UC Chicken BBQ 3000 Spouse used one of two tickets 15 00
May-13 Jul-13
Rose Theatre Rose Theatre
2 Senior Subscriptions Rose Orchestra Tickets for The Santaland Diaries amp 1314 Subscription
39600 53450
Spouse used one of two tickets at six separate events Spouse used one of two tickets at six separate events
19800
267 25
Oct-13 ROSE THEATRE Retruned tickets for Jesse Cook amp Santaland Diaries (14950) Tickets returned (7475)
Aug-13 JOHN HUTTON Chingacousy Lions Annual Steak BBQ - 2 Tickets 4000 Spouse used one of two tickets 2000
Sep-13 ROSE THEATRE 2 Tkts C Hadfield Nov 26713 12100 Spouse used one of two tickets 60 50
Od-13 JOHNHUTTON 2 Ttckets for Union Presbyterian Chruch 3000 Spouse used one of two tickets 15 00
Od-13 FEDERATION OF FILIPINO CANADIANS 3 Tickets Harvest Breakfast 7500 Spouse used one of three tickets 25 00
Oct-13 SHARE AGRICULTURE FOUNDATION 2 Tickets for SHARES Annual Dinner 15000 Spouse used one of two tickets 75 00
Apr-13 Oct-13
Rose Theatre BRAMPTON BEAST HOCKEY CLUB
Rose Summer Theatre Tickets
Founders Club Seats
21700 Spouse used one of two tickets at four separate events 131515 Seasons tickets purchased Councillorattended games with spouse and friends and gave
108 50
73021
some tickets to community volunteers No specific record of attendees
Dec-11 BELL CANADA Dec 211 10667 Expense paid twice 10667
Dec-11 JOHNHUTTON Bell Canada shyDec11 10667 Expense paid twice 106 67
Dec-13 EDC031 Souvenir-Apr 122013 25888 Donation exceeds limit of S250 888
Total - Term of Council Expense Account Total - Term of Council Expense Account Excluding Tickots for Events at Non-City Facilities (Noto 3)
To be read in conjunction with Deloittes Forensic ReportPrivate and Confidential
Th
e
Da
te
(No
to1)
Co
rpo
rate
Bro
ach
of
Ju
n-2
01
3
Bre
ach
of
Do
c-2
01
1
No
tes
(1)
(2)
(3)
Pri
vate
an
dR
epo
rt
So
Sch
ed
ule
S
Co
rpo
rati
on
of th
e C
ity
of
Bra
mp
ton
A
mo
un
ts R
epa
yab
le f
or J
oh
n H
utt
on
Ven
do
r N
am
e
Des
crip
tio
n o
f E
xpo
nso
A
mo
un
t D
eloi
tte
Fin
ding
A
mo
un
t R
epa
yab
le (
No
to 2
) (N
ote
1)
(No
tel)
(N
ote
1)
Acco
un
ts
Lu
nch
an
d D
inn
er
Sp
on
so
rsh
ip P
oli
cy
Car
abra
m O
peni
ng C
erem
on
ies
100
00
Sp
ou
se u
sed
one
of tw
o ti
cket
s
Not
a a
n ev
ent
cove
red
by P
olic
y 14
50
Po
licy -
Co
mm
un
ity U
se o
f S
uit
e P
oli
cy 1
42
0
Po
wer
Ad
e S
uit
e -
Bra
mp
ton
Bat
tali
on
500
00
Att
ende
d g
am
e w
ith
fam
ily
To
tal
-C
orp
ora
te A
cco
un
ts
Tot
al bull
Cor
pora
te A
cco
un
ts E
xclu
ding
Tic
kets
for
Eve
nts
at
Non
-Cit
y F
acil
itie
s (N
ote
3)
Sour
ce
Del
oitt
e F
oren
sic
Rep
ort d
ated
Jul
y 3
02
01
4
Am
ount
rep
ayab
le i
nclu
des
sale
s ta
xes
Cit
yfa
cilit
ies
incl
udet
heR
ose
The
atre
and
Pow
erA
deC
entr
e
To
be r
ead
in c
onju
ncti
on w
ith
Del
oitt
es
For
ensi
c C
on
fid
enti
al
Schedule 6
The Corporation of the City of Brampton Amounts Repayable for Gael Miles
Date Vendor Name
(Note 1) (Note 1)
Term of Council Expense Account
Breach of Expense Policy
Jun-11 ROTARY CLUB OF BRAMPTON SOUTH
May-12 AMEX-BBOT Oct-12 ROSE THEATRE
Dec-12 GAEL MILES
Jul-13 GAEL MILES
Apr-12 MARKETING PAD INC Apr-13 MARKETING PAD INC Dec-13 GAEL MILES
Aug-13 ROGERS ATampT WIRELESS Dec-13 GAEL MILES
Corporate Accounts
Breach of Lunch and Dinner Sponsorship Policy
Jun-2012
Breach of Expense Policy
Jun-2013
Description of Expense (Note 1)
Lobster amp Chicken Dinner - fundraising project Business Person of the year Gala 4 Tickets bull Rose Orchestra Gala
Rotary Fundraiser 4 tickets for Rotary Club Brampton South Web Hosting Fee Hosting Website Miles bull National Safety Conference Chicago bull mileage Aug113 Miles - National Safety Conference Chicago - Per diem
Brampton Arts Council Golf and Dinner
FCM Vancouver Per Diem
Amount Deloitte Finding
(Note 1)
30000 Spouse used one of two tickets 61236 Family used three of six tickets (spouse and daughters) 60000 Spouse used one of four tickets 25000 Spouse used one of two tickets 300X Spouse used one of four tickets
5088 Static website last used for election campaign Charge should be $17299 17299 Static website last used for election campaign 71192 Mileage claim not reduced by 160km to reflect car allowance 15297 Personal calls $10 not reimbursed Councillor stated she intends to reimburse
42500 Per diem claimed for lunch that was available at the conference
Total bull Term of Council Expense Account Total - Term of Council Expense Account Excluding Tickets for Events at Non-City Facilities (Note 3)
48000 Councillor did not attend the event Spouse and guest attended Policy required return of tickets for distribution according to guest protocol
35377 Meals claimed on June 4th 2013 Councillor returned early from tnp on June 3rd 2013 Councillor stated that she intends to repay this amount
Total bull Corporate Accounts Total - Corporate Accounts Excluding Tickets for Events at Non-City Facilities (Note 3)
Amount Repayable
(Note 2)
15000
68000
15000
12500
7500
19210
19210
8320
1000
ISPO
167240
Notes
d) Source Deloitte Forensic Report dated July 30 2014 Amount repayable includes sales taxes(2)
(3) City facilities include the Rose Theatre and PowerAde Centre
To be read in conjunction with Deloittes Forensic ReportPrivate and Confidential
Schedule 7
The Corporation of the City of Brampton Amounts Repayable for Elaine Moore
Date
(Note 1)
Vendor Name
(Note 1)
Description of Expense (Note 1)
Amount
(Note 1) Deloitte Finding
Amount Repayable (Note 2)
Term of Council Expenso Account
Breach of Expense Policy
Jan-11 ROBBIE BURNS
Mar-11 UNITED ACHIEVERS CLUB
Oct-11 BRAMPTON ACCCC
Feb-12 AMEX shyLORNE SCOTS
Apr-12 TH-12-15
Jun-12 TJ TH-12-40
Feb-13 UNITED ACHIEVERS CLUB
Mar-13 AMEX shyLORNE SCOTS
Mar-13 AMEX - WOHC FOUNDATION
Jun-13 BRAMPTON BEAST HOCKEY CLUB
Oct-12 OLIVE BRANCH OF HOPE
Dinner Dance bull Jan 2911
Celebrity Men Who Cook - Table of 8 Christmas Party bull Table of 8 Robbie Burns Dinner Dance Tickets
Brampton Symphony Orchestra Tickets - Order 9 299057 bull May 512 Tickets for Brampton Global jazz amp Blues Festival Series Celebrity Chef - 2 Tickets Robbie Bums Dinner Dance Tickets
Toronto Maple Leafs Alumni Game Founder Club Seats
Celebrate Life Fundraiser
40000 32000 32000 33110 32000
45600 9000
18000 6000
1315 15 300ro
Spouse used one of eight tickets No information on use of other tickets Spouse used one of eight tickets No information on use of other tickets Spouse used one of eight tickets No information on use of other tickets Tickets used by family including spouse Other non-famiJyattendees Tickets used by family including spouse Other non-family attendees
Spouse used one of four tickets at three separate events Spouse used one of two tickets Spouse used one of four tickets Spouse used one of four tickets Spouse used three tickets Remainder of games donated to specific community group Family members used two tickets
5000
4000
4000
12416
8000
11400
4500
4500
1500
7302
7500
Total - Term of Council Expense Account
Total - Term of Council Expense Account Excluding Tickets for Events at Non-City Facilities (Note 3)
70118
Notes
(1) (2) (3)
Source Deloitte Forensic Report dated July 302014 Amount repayable includes sales taxes City facilities include the Rose Theatre and PowerAde Centre
7=
To be read in conjunction with Deloittes Forensic ReportPrivate and Confidential
Schedule 8
The Corporation of the City of Brampton Amounts Repayable for Paul Palleschi
Date
(Notel) Vendor Name
(NotoD
Description of Expenso (NotoD
Amount
(NotoD Dololtto Finding Amount Ropayablo (Noto 2)
Term ofCouncil Exponso Account
preach of Expense Policy May-13 Nov-13
BRAMPTONBEAST HOCKEYCLUB PAUL PALLESCHI
2 Seats for Founders Club Reimbursement for Beast Tickets
131515 Personal purchase of seasons tickets (131515) Reimbursement of personal purchase Reimbursement should be S1460
146041
(131515)
Total-Term of Council Exponso Account Total -Term of Council Expenso Account Excluding Tickets for Evonts at Non-City Facilities (Noto 3)
Notes
(1) Source Deloitte Forensic Report dated July 302014 (2) Amount repayable includes sales taxes (3) City faciixies includethe Roso Theatre and PowerAde Centre
To be read in conjunction with Delottes Forensic Report Private and Confidential
Sch
ed
ule
Th
eA
mo
un
ts
Dsto
(No
toD
Tor
m
Bro
ach
of
Feb
-11
Ma
r-1
1
Jul-
11
Aug
-11
Ja
n-1
2
Feb
-12
Ma
r-1
2
Apr
-12
May
-12
Oct-
12
Dec-1
2
Ja
n-1
3
Ma
r-1
3
Dec-1
3
Bre
ach
of
Dee
-11
Cor
pora
te
Bre
ach
of
Ju
n-2
01
3
Bre
ach
of
Oec-2
01
2
No
tes
(1)
(2)
13)
Pri
vate
an
dR
epo
rt
7^
DO
9
Co
rpo
rati
on
oft
he C
ity
of
Bra
mp
ton
R
epa
yab
le fo
r Jo
hn
Sa
nd
erso
n
Ven
do
r N
am
e
(No
toD
olC
ou
nca
Ex
po
nso
Acc
ou
nt
Exp
en
se P
oli
cy
[red
acte
d]
GR
AC
E U
NIT
ED
CH
UR
CH
TH
-11
-25
TH
E-1
1-3
8
LO
RN
E S
CO
TS
PIP
ES
DR
UM
S
To
Rev
erse
201
1 P
repa
id E
xpen
s A
ME
X -
RO
SE
TH
EA
TR
E
GR
AC
E U
NIT
ED
CH
UR
CH
TJ T
HE
AT
RE
12
-29
HE
AR
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OT
AR
Y
AM
EX
-L
OR
NE
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OT
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Schedule 10
The Corporation of the City of Brampton Amount Repayable for John Sprovieri
Dato Vendor Name Description of Expense Amount Deloitte Finding Amount Repayablo (Noto 2) (Note 1) (NotoD (Note 1) (Noto 1)
Ternof Council Expense Account
Broach of Expense Policy
Mar-11 FILIPINO ATHLETIC ASSOCIATION OF Dinner Dance Tickets - Feb 16711 5000 Spouse used one of two tickets 2500
Feb-12 I ROCK PINK CANCER RELIEF INC Sponsorship 500 00 Spouse used one of ten tickets 5000
May-12 ST MARGUERITE DYOLMLLE PARISH Benefit Dinner Dance 18500 Spouse used one of two tickets 9250
May-13 ST MARGUERITE DYOUVILLE PARISH Tickets For Fr James Tobin 50th Anniversary Event 13000 Spouse used one of two tickets 6500
Jul-13 WILLIAM OSLER HEALTH SYSTEM FOUNDATION Osier Foundation Benefit Conceit 50000 Spouse used one of two tickets 25000
Dec-13 JOHN SPROVIERI Meals per diem for India trade mission 1275 00 Three meals per day claimed before trip Trip Itinerary indicates that many meals were provided 7500
on Trade Mission
Total bull Term of Council Expense Account Total - Term of Council Expense Account Excluding Tickets for Events at Non-City Facilities (Note 3)
Corporato Accounts
Broach of Policy - Community Use of Suite Policv 1420
Dec-2011 PowerAde Suite - Brampton Battalion 500 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 500 00
Jan-2012 PowerAde Suite - Brampton Battalion 50000 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1450 50000
Feb-2012 PowerAde Suite - Brampton Battalion 200 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 200 00
Oct-2012 PowerAde Suite - Brampton Battalion 200 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 20000
Jan-2013 PowerAde Suite - Brampton Battalion 200 00 Tickets residentprovided to same did not meet tho business purpose criteria in Policv 14 2 0 200 00
Jan-2013 PowerAde Suite - Brampton Beast 200 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 20000
Jan-2013 PowerAde Suite - Brampton Beast 200 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 200 00
Total bull Corporate Accounts Total bull Corporate Accounts Excluding Tickets for Events at Non-City Facilities (Note 3
Notes
(1) (2) (3)
Source Deloitte Forensic Report dated July 302014 Amount repayable includes sales taxes City facilities include the Rose Theatre and PowerAde Centre
(jo
o
To be read in conjunction with Delorttes Forensic ReportPrivate and Confidential
K3-3I
SECTION GENERAL
SUBJECT Lunch and Dinner Sponsorship POLICY 1450
EFFECTIVE January 26 2005 REPLACES Policy dated March 12001 PAGE 1 of 3
APPROVED BY CW024-2001 CW031-2005 PROCEDURES UPDATED BY na
POLICY STATEMENT
This policy sets forth a coordinated approach for managing the Corporations sponsorship participation at community based lunch and dinner events to ensure that the Citys support and attendance at such events is visible
PURPOSE
The policy outlines a procedure as to how the Mayor Councillors and staff register for an event prioritizes booking and addresses the process to be followed when bookings change in keeping with the intent to ensure that the Citys presence at events is visible
In order to manage requests for sponsoring dinner and lunch events the MAJOR dinner and lunch policy supports the purchase of table(s) at each approved event to a budget amount approved each year
SCOPE
The policy applies to the Mayor Councillors City Employees and communitybusiness representatives (eg volunteers)
The policy does not apply to persons who are registered for an event yet are unable to attend the event due to illness or unforeseen circumstances
PROCEDURE
Each year staff shall submit a report to Council through Committee of Council recommending a list of community lunch and dinner events to be sponsored under this policy
For lunch events a Councillor may register for a maximum of one ticket For dinner events a Councillor shall have the option to register for a maximum of two tickets for himherself and a guest A guest can include a family member friend or other associate
www brampton ca
K3-32
SECTION GENERAL POLICY 1450SUBJECT Lunch and Dinner Sponsorship
EFFECTIVE January 26 2005 REPLACES Policy dated March 1 2001 PAGE 2 of 3
APPROVED BY CW024-2001 CW031 -2005 PROCEDURES UPDATED BY na
Upon approval of the annual events to be sponsored by the City staff shall publish the list of sponsored events and circulate it to the Mayor and Councillors so that individual Councillors may indicate their preference The Mayor and Councillors would select the events they wish to attend and notify the Council Office Supervisor The Council Office Supervisor shall coordinate with PR to arrange registration
When tickets are not available in advance of the event Councillors andor staff shall attend the registration table on the day of the event to confirm seating or table assignment
Registered Councillors shall confirm with the Council Office Supervisor their intention to attend or cancel at least one week before the event date for which heshe is registered
Registrants who cancel their booking should notify the Council Office Supervisor A waiting list will be referred to at this time and the guest protocol outlined below shall be followed
Registrants who attend the event as a guest of a non-city party and do not notify the City of Brampton of their decision not to use the City purchased ticket(s) shall be required to reimburse the City for the equivalent of the registration from their Councillor Expense Account or personal funds
Should reservations for a table not be fully pre-registered one week before the event Economic Development amp Public Relations staff shall invite alternates based on the following guest protocol
bull Councillors
bull Members of Senior Management
bull City Staff bull Board Members of CommunityService Clubs Business Associations other Community
Associations
bull Economic Development Contacts bull Volunteers on City Committees Programs and Activities
Friends and family members related to the above categories are not permitted unless they are a guest of the Mayor Councillor or staff member also in attendance at the event
bullv
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CITY OF BRAMPTON
www brampton en
K3-33
SECTION GENERAL
SUBJECT Lunch and Dinner S ponsorship POLICY 1450
EFFECTIVE January 26 2005 REPLACES Policy dated March 1 2001 PAGE 3 of 3
APPROVED BY CW024-2001 CW03 1-2005 PROCEDURES UPDATED BY na
Members of Senior Management Team are encouraged to attend events which relate to the services offered by their respective departments
ACCOUNTABILITY
Staff in the Economic Development amp Public Relations Department shall select the events prepare reports arrange for registration and payment of the City sponsorship and coordinate the distribution of tickets (if applicable) in advance of the event The Council Office Administrative staff shall coordinate the scheduling of the respective registrant with the Economic Development amp Public Relations Department Through Committee of Council City Council shall approve the annual list of events to be sponsored under this policy
The Economic Development amp Public Relations Department shall report annually to the Council Office Committee with respect to the policy effectiveness
ADMINISTRATION
The Economic Development and Public Relations Department shall administer this policy in cooperation with the Council Office of the Council and Administrative Services Division of the Management and Administrative Services Department
CONTACT
Mara Ciccotelli Administrative Assistant Economic Development amp Public Relations Department 905shy874-2145
Linda Mclnnis Council Office Supervisor 905-874-2639
CITY OF BPAMPTOM
www brampton c a
K3-3H
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 1 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
POLICY STATEMENT
The City of Brampton rented suite at the Brampton Centre for Sports amp Entertainment (BCSE) is available for public use by Bramptons community groups at no charge subject to provisions of this policy and the operators of the BCSE
The City of Brampton also has access through contract with the BCSE to a limited number of events in a second suite The use of this second suite is also included in this policy
PURPOSE
The City of Brampton rents a suite (121) at the Brampton Centre for Sports amp Entertainment (BCSE)
The suite shall be used by the Mayor and members of City and Regional Council for the following business purposes only
bull To support or sponsor the activities including fund raising initiatives of local community groups bull To recognize and promote the efforts and goodwill of community groups bull To promote economic development bull As part of a rewards and recognition program for leaders in the community
SCOPE
This policy establishes the use of the suite and identifies a process for distributing events to the community at large For the purpose of this policy community groups means volunteer non-profit community groups located in Brampton as well as registered charities whose services are available to Brampton residents The City of Brampton use of the rented suite shall only be used for the businesses purposes outlined above
CITY O P T O M
wwwcitybramptononca
kV3gtpound
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 2 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
PROCEDURE
Upon receiving the event information (either a schedule of events or flyer announcement for an unscheduled event) the Mayor and Members of Council shall contact the Business Development amp Public Relations Department to reserve their selected dates
Preferably a host shall attend the selected events Schedules and sign-up instructions shall also be posted on the Council Bulletin Board for information The policy will be administered on a first come first serve basis for Mayor and Members of City Council Staff shall monitor the usage of the suite
Distribution of Events
Commencing in each year all events that have been scheduled as of August 1 for the following season (September 1 to August 31) will be allocated for each of the following purposes according to the following priorities
Priority 1 Recognition Sponsorship of community groups Priority 2 City businesseconomic development activities
Scheduled Events
Any events scheduled in advance at the BCSE shall be available to the Mayor and Members of City Council The selection of a community group as defined in this policy shall be determined by the Member of Council (The Host) who booked the suite for the event
Business Development amp Public Relations staff shall provide the event host with tickets in advance of the game and in turn the host shall distribute the tickets to the community group(s) of their choice
Potential interest from more than one Member of Council for a particular event will be accommodated through either the second suite the City of Brampton has access to or shall be accommodated in another vacant suite at the BCSE For the latter the cost of the suitetickets and foodbeverage expenses shall be charged at the market rate offered by the BCSE All effort will be made by staff through its contact with the BCSE to accommodate multiple requests for single events
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IF QHAIVIPTOrg
wwwcitybramptononca
k3-3k
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 3 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
If there are events remaining after all requests by Members of City Council have been accommodated the box will be offered to community groups directly by staff for use in fundraising recognition of
volunteers or for charitable purposes To ensure fairness and equity no group will be offered the box more than once each year (unless no other community group expresses an interest in a particular event)
Unscheduled Events
All members of City Council will be advised of unscheduled events The event will be communicated in writing to the Mayor and each Member of Council with a request to respond within a specified period of time
If there are no conflicts the suite will be allocated as requested If there are conflicts staff will arrange to accommodate each request in the second suite or another vacant suite(s) at full cost to the host (tickets suite food and beverage) If no elected officials are interested in using the box for the event it will be offered to a community group by staff
Expenses Tickets
Each suite seats 14 Each allocation includes 10 box tickets at no charge An additional four box tickets can be purchased at the ticket price established for the particular events Tickets are not available during playoff games associated with major sporting leagues such as the OHL or NWHL The suite is available however and all tickets must be purchased at face value
Expenses Catering
Catering orders are the responsibility of the host using the suite When the suite has been reserved by the Mayor and members of Council catering orders will be the responsibility of the host coordinating the box for the event of the day The host will be reimbursed for catering expenses according to the City of Brampton expense policy
Catering expenses associated with non-City use are the responsibility of the individual or group using the box
CITY OF ORAMPTON
wwwcitybramptononca
K3-31
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 4 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
ACCOUNTABILITY
The Business Development amp Public Relations Department ensures the policy is administered complied with and reviewed each year The allocation process shall be reviewed by Administration amp Finance Committee of City Council on an annual basis
ADMINISTRATION
The public suite is funded through the general government cost centre and is administered by the Business Development amp Public Relations Department All allocations for use of the suite shall be coordinated by assigned staff A schedule of events and bookings will be maintained and will be made available at all times
CONTACT
Primary Dennis Cutajar Executive Director Business Development amp Public Relations (905-874-2698)
Secondary Mara Ciccotelli Administrative Assistant Business Development amp Public Relations (905-874-2145)
CITY OP QPAMPTOM
wwwcitybnimptononca
K3-3
Background
Deloitte llp conducted a forensic examination of the Expenses of the Mayor and Councillors of the Corporation of the City of Brampton and presented their findings to City Council at its meeting on August 6 2014 Earlier in 2014 City Council passed Resolution C036-2014 which stated
That should any finding of contravention of Citypolicies or procedures for Members of Council expenses be found and confirmed through the forensic audit the specific Member of Council be required to re-pay the specific expenses from their personal funds
Current Situation
The purpose of this report is to transmit to City Council the amounts that have been identified by Deloitte llp that the Mayor and Members of Council should repay from their personal funds and the process for making those repayments
Amounts to be Re-Paid
The following table summarizes the amounts to be repaid by the Mayor and Members of Council as identified by Deloitte llp- The details of these amounts are shown in the correspondence from Deloitte llp attached to this report
Elected Official Amount to be Repaid Mayor Fennell $3411800 Councillor Callahan $1745950 Councillor Dhillon $44737 Councillor Gibson $237402 Councillor Hames $52020 Councillor Hutton $574195 Councillor Miles $221240 Councillor Moore $70118 Councillor Palleschi $14526 Councillor Sanderson $161399 Councillor Sprovieri $255750
Source Correspondence from Deloitte Llp dated September 5 amp 8 2014 (attached)
K3-H
Tickets for Events at Non-City Facilities
The Lunch and Dinner Sponsorship Policy 1450 (attached) which was in effect until the end of 2013 included the provision Fordinner events a Councillor shall have the option to register for a maximum of two tickets for himherself and a guest A guest can include a family member friend or other associate
Members of Council have expressed that there has been a past practice (for more than two decades) at the City whereby Councillors were entitled to use their Councillors Expense Accounts to purchase tickets for their spouses in order to enable their spouses to accompany them to attend certain events
The previous versions of the Councillors Expense Account Policies (pre-2014) were silent on the purchase of tickets for spouses The most recent version of the Policy approved by City Council and implemented in 2014 specifically excludes the purchase of tickets for spouses in recognition that the previous policies may have been open for interpretation on this subject
Staff requested Deloitte llp to provide an additional schedule of repayment amounts that does not include tickets purchased by Councillors and charged to their Councillors Expense Accounts for their Spouses to accompany them to certain events The following table summarizes the amounts related to these ticket purchases as determined by Deloitte llp
Amount of Reduction
for Tickets for
Events at Non-City Elected Official Facilities
Councillor Callahan $39500 Councillor Gibson $25302 Councillor Hames $21000 Councillor Hutton $79592 Councillor Miles $103000 Councillor Moore $43416 Councillor Sanderson $61500 Councillor Sprovieri $48250
Source Calculated based on correspondence from
Deloitte Llp dated September 52014 (attached)
Should City Council determine that these amounts are not required to be repaid the Treasurer should be authorized to reduce the total amount of the repayments by these amounts
4
K3-S
PowerAde Centre Suite
The Deloitte llp findings identified amounts to be repaid in respect of the use of the PowerAde Centre Suite
In 2001 City Council approved the Community Use of Suite at BCSE Policy 1420 (attached) The Policy states
The suite shall be used by the Mayor and members of City and Regional Council for the following business purposes only
bull To support or sponsor the activities including fund raising initiatives of local community groups
bull To recognize and promote the efforts and goodwill of community groups
bull To promote economic development bull As part of a rewards and recognition program for leaders in the
community
Amounts identified by Deloitte llp to be repaid that relate to the use of the PowerAde Centre Suite for the purposes authorized by the Policy 1420 should not be required to be repaid The Mayor and Members of Council should review their detailed repayment listings and identify any repayment items that may be directly related to Community Use of the PowerAde Suite as defined by Policy 1420 The Mayor and Members of Council should be authorized to make a request to the Treasurer to reduce their repayment amounts accordingly subject to approval of the Chief Operating Officer
Disputed Repayment Amounts
The Mayor and Members of Council should have the opportunity to meet directly with Deloitte llp representatives to review specific repayment amounts that the Mayor or Members of Council identify as being in dispute This opportunity should be open to the Mayor and Members of Council until September 30 2014
Should Deloitte llp determine that some repayment amounts should be adjusted based on any new informationevidence obtained during the period September 10 2014 to September 30 2014 the Treasurer should be authorized to adjust the repayment amounts as required under direct instruction from Deloitte llpshy
3-fcgt
Repayment Process
The Mayor and Members of Council should provide the Treasurer with their respective repayments from their personal funds by September 30 2014 for deposit to the Citys bank account The appropriate General Ledger accounts should be credited with the repayment amounts in the 2014 fiscal year and the repayment amounts reported as a separate item for each of the Mayor and Members of Council on the 2014 Annual Statement of Remuneration and Expenses
The final repayment amounts will be posted on the Citys Website by Friday October 3 2014 for the purpose of ensuring full transparency and accountability
The Treasurer should be further authorized to deduct any outstanding repayment amounts as at November 30 2014 from any and all monies that are or will otherwise be paid or payable to the Mayor and Members of Council including compensation amounts such as regular pay retiring allowances and 2014 pension payments
Strategic Plan
This report achieves the Strategic Plan Priority of Corporate Excellence ensuring transparency and financial accountability by exercising prudent financial stewardship managing public funds and compliance with statutory reporting requirements
K3-1
Conclusion
Deloitte llp conducted a forensic examination of the Expenses of the Mayor and
Councillors of the Corporation of the City of Brampton and presented their findings to City Council at its meeting on August 6 2014
This report provides City Council with the amounts that have been identified by Deloitte llp that the Mayor and Members of Council should repay from their personal funds and the process for making those repayments and includes possible adjustments that may be approved by City Council
-^W----shyPeter Honeyborne Executive Director Finance ^^poundhief^dministrative Officer and Treasurer
Attachments
Agenda Page
bull Correspondence dated September 8 2014 from Deloitte llp to the Chief Administrative Officer - Amount Repayable by the K3-8 to K3-17 Mayor
bull Correspondence dated September 5 2014 from Deloitte llp to the Chief Administrative Officer - Amount Repayable by the K3-18 to K3-30 Councillors
bull Lunch and Dinner Sponsorship Policy 1450 (cancelled 2014) K3-31 to K3-33
bull Community Use of Suite at BCSE Policy 1420 K3-34 to K3-37
Report authored by Peter Honeyborne Executive Director Finance amp Treasurer
K3-2
Deloitte Deloitte LLP
33 Yonge Street Suite 210
Toronto ON M5E 1G4
Canada
Tel 613-751-5497
Fax613-751-2244
wwwdeloitteca
September8 2014
Private and confidential
Mr John Corbett
Chief Administrative Officer
The Corporation of the City of Brampton 2 Wellington Street West Brampton ON L6Y 4R2
Dear Sir
Subject Amount Repayable by the Mayor
Introduction
You have asked us to provide a calculation of the Amount Repayable by the Mayor and to provide you with a reconciliation of this amount to all of the transactions recorded in the Deloitte Forensic report dated July 30 2014
Reconciliation ofAmount Repayable by Mayor to transactions reported in the Deloitte Forensic Report
A reconciliation of the information contained in our report dated July 30 2014 to the Amount Repayable by the Mayor is provided below in Table 1
Table 1 Summary Reconciliation of Amount per Report to Amount Repayable by the Mayor
Transaction Amount per Amount
Description Count Report Repayable
Breadi of Expense Policy - Flight Passes 187 $129378 $28738
Breach of Expense Policy - Other 19 $11134 $5381
Breach of Amex Card Program 60 $32096 $0
sub-total 266 $172608 $34118
Not enough information 79 $155951 $0
Total 345 $328559 $34118
Further details of this reconciliation can be found in Schedule 3 of this letter
K3^ The Corporation of the City of Brampton September8 2014 Page 2
The Amount Repayable by the Mayor differs from information presented in Schedules 1112 and 13 of the Deloitte Forensic report dated July 30 2014 for the following reasons
bull Regarding flight passes the amount repayable does not include flight passes used by individuals other than Mayor Fennell In addition given that the underlying travel was related to City business the amount repayable by Mayor Fennell was calculated as the difference between the cost of the flight pass credit used minus the calculated cost of economy airfare based on available information (as outlined at Schedule 2)
bull The amount to be repaid relates only to transactions specifically attributable to Mayor Fennell Our report dated July 30 2014 also includes transactions incurred by staff within the Mayors office and other general transactions not specifically attributable to Mayor Fennell As an example we have not included amounts related to breaches of policies for expenses incurred by the Mayors staff
bull The amount to be repaid does not include transactions or amounts which have already been repaid or otherwise credited to the City of Brampton
o We have been advised by Finance staff that the charges for IQ Quizzes incurred on the Mayors wireless account have now been credited to the City
o As indicated in our July 30 2014 report purchases on the Mayors American Express Corporate Card for personal expenses or items not related to City business have been repaid to the City by Mayor Fennell or from the Mayor Susan Fennell Gala account and the Mayor Susan Fennell Community Fund
Amount Repayable by the Mayor
We have prepared a calculation of the Amount Repayable by the Mayor identifying the specific transactions to be repaid This calculation is presented at Schedules 1and 2 attached to this letter and has been summarized in Table 2 below
Table 2 Summary of Amount Repayable by the Mayor
Reference Description Repayable Taxes
Business Class Airfare premiumSchedule 1 $741447 included $741447
hotel rooms expired flight passes
Schedule 2 Flight Pass Use $2363146 $307209 $2670355
Total $3411802
The Amount Repayable by the Mayor is based on the transactions identified in the Deloitte Forensic report dated July 30 2014 plus applicable taxes and less any amounts repaid up to August 15 2014 based on information provided to Deloitte by the City of Brampton Finance Department
K8-10 The Corporation of the City of Brampton September 82014 Page 3
Business Class Airfare premium hotel rooms expiredflight passes
The calculation of the Amount Repayable by the Mayor related to Business Class Airfare premium hotel rooms and expired flight passes is detailed in Schedule 1 including the underlying methodology and assumptions used in the calculation
bull For business class tickets the amount repayable represents the difference between the costs incurred minus the estimated cost of an economy class airfare (based on Mayors staff travelling at the same time) minus any partial repayments received For the ticket to London England $3023 is to be repaid (no repayment has been received by the City for this flight) No amount is repayable for the ticket to Iqaluit Nunavut as a reimbursement has already been received by the City
bull For the identified hotel stays in premium rooms the amount repayable represents the difference between the costs incurred for the premium room minus the cost of the basic hotel room (based on charges incurred by the Mayors staff during the same time period)
bull For expired flight passes we only included an amount repayable related to a flight pass where Mayor Fennell was the only authorized traveler For other expired flight passes available for use by multiple employees (including individuals outside of the Mayors office) or solely by an employee other than Mayor Fennell we did not include these amounts as being repayable by Mayor Fennell
Calculation ofAmount Repayable by the Mayor related to the use offlight passes
The calculation of the Amount Repayable by the Mayor related to the use of flight passes is detailed in Schedule 2 including the underlying methodology and assumptions used in the calculation
The individual amounts calculated represent the difference between the cost of the individual flight passes used and the calculated economy class flight costs (including various fees taxes and charges) The amounts reported in Schedule 2 exclude sales tax (HST and GSTPST prior to the adoption of the HST) As such we have added 13 sales tax ($307909) in Table 2 to adequately calculate the amount to be repaid
We calculated the economy class flight costs based on available data from Statistics Canada related to air fares for Canadian carriers at prices of average economy air fares and additional costs based on publicly-available information primarily from Air Canada
In preparing this calculation we have made certain assumptions as described in detail in Schedule 2 If different assumptions are determined to be more appropriate our calculations and analyses in Schedule 2 would change
Transactions where there was not enough information to determine compliance with Expense Policy
Our report dated July 30 2014 includes transactions where there was not enough information to determine compliance with the Expense Policy As such none of these transactions have been identified as being repayable by Mayor Fennell Had sufficient information been available for these transactions there is a possibility that some transactions would have been identified as breaches of the existing policies and as such repayable by Mayor Fennell
K3-H The Corporation of the City of Brampton September 82014 Page 4
Transactions with insufficient information included the following
bull Contracted driving aid services provided by Total Eclipse Limousine Service and
bull Purchases of souvenirs and other goods
Should you have any questions regarding this letter and attached schedules please do not hesitate to contact me at 416-457-6109 or Guillaume Vadeboncoeur at 613-751-5497
Yours truly
pounduampnXgt LUP
Robert Fowlie CPA CA-IFA CFE Partner
Deloitte LLP
Guillaume Vadeboncoeur CPA CA-IFA CFF Partner
Deloitte LLP
Enclosure (Schedules 12 and 3)
Schedule 1
The Corporation of the City of Brampton Amounts Repayable for Mayor Fennell
Date Vendor Name Description of Expense Expense Amount Amount Repayable (NoteDeloitte Finding
(Note 1) (Note 1) (NoteD Incurred by (Note 1) 2)
Prior Term
Breach of Expense Policy
0ct-07 Amex statement Air Canada Toronto to London Susan Fennell Mayor Fennell 440437 Purchase of business class ticket 440437
Oct-07 Amex statement Air Canada credit Mayor Fennell (55400) Purchase of business class ticket (55400)
Nov-07 Amex statement Air Canada change fee Mayor Fennell 10000 Purchase of business class ticket 10000
Minus estimated cost of economy class ticket based on cost incurred by Mayors (92740) Chief of Staff
Mar-09 Amex statement The Fairmont Empress Victoria Employee 2 216175 Hotel stay in premium room 115000
Jun-09 Amex statement The Fairmont Chateau Whistler Mayor Fennell 292675 Hotel stay in premium room 120750
Feb-13 Air Canada Ontario Pass - Latitude Mayor Fennel 457920 Expired portion of flight pass ($5085 total cost for 10 flight segments 4 flight 203400
segments expired - $5085 x 410 = $2034)
741447
Notes
(D Source Cityof Brampton public report on Mayors Office Expenses or from transaction-specific supporting documents
(2) Amount repayable includes sales taxes
I
To be read in conjunction with Deloittes Forensic ReportPrivate and Confidential Page 1 of 1
Schedule 2
The Corporation of the City of Brampton Amounts Repayable for Mayor Fennell Related to the Use of Flight Passes
Calculation of Fare
Calculated Date
(Notel) Vendor Name
(Note 1) Description of Expense
(Note 1) Expense
Incurred by Amount
(Note 1) Deloitte Finding
Airfare
(Note 2)
NAV
(Note 3) Insurance
(Note 4) ATSC
(Note 5) AIF
(Note 6) Total
Airfare Expense Policy Breach Amount
G = B+C+
D+E+F
Current Term of Council
Toronto bull Dallas North American Latitude Mayor Fennell Use of flight pass (flight date August 720091
Dallas shyToronto North American Latitude Mayor Fennell Use of flight pass [flight date August 12 20091
Toronto shyHalifax Canada East Pass Mayor Fennell Use of flight pass [flight date September 122009]
Halifax shyToronto Canada East Pass Mayor Fennell Use of flight pass [flight date September 13 2009]
Mar-11 Nfld-Tor Eastern Transborder Pass Latitude Mayor Fennell 40868 Use of flight pass
Sep-11 Tor - Casllegar North American Latitude Mayor Fennell 88124 Use of flight pass 30300 712
Sep-11 Casllegar - Tor North American Latitude Mayor Fennetl 68124 Use of flight pass 30300 712
Oct-11 Tor - Vancouver North American Latitude Mayor Fennell 88124 Use of flight pass 30300 2000 300 712
Oct-11 Vancouver shyTor North American Latitude Mayor Fennell 88124 Use of flight pass 30300 2000 300 712 35312 52812
Oct-11 Tor - Calgary North American Latitude Mayor Fennell 92530 Use of flight pass 30300 2000 300 712 35812 56718
Oct-11 Calgary - Tor North American Latitude Mayor Fennell 92530 Use of flight pass 30300 2000 300 712 36312 56218
Nov-11 Tor shyOttawa Rapidair Latitude Mayor Fennell 36634 Use of flight pass 19270 2000 300 712 24782 11852
Dec-11 Ottawa shyTor Rapidair Latitude Mayor Fennell 36634 Use of flight pass 192gt0 712 24282 12352
Jan-12 Tor shyOttawa Rapidair Latitude Mayor Fennell Use of flight pass 21610 712
Jan-12 Ottawa shyTor Rapidair Latitude Mayor Fennell Use of flight pass 21610 712
May-12 Tor - Saskatoon North American Latitude Mayor Fennell Use of flight pass 33810 2000 300 712 2500 39322 53208
Jun-12 Saskatoon shyTor North American Latitude Mayor Fennell 92530 Use of flight pass 33810 2000 300 712 2000 38822 53708
Sep-12 Tor shy Montreal Rapidair Latitude Mayor Fennell 36634 Use of flightpass 21610 2000 300 712 2500 27122 9512
Sep-12 Montreal shy Tor Rapidair Latitude Mayor Fennell 36634 Use of flight pass 21610 2000 300 712 2500 27122 9512
Oct-12 Tor - Bagotville Flight Passes - correction Mayor Fennell 92350 PI Use of flight pass
Oct-12 Bagotville - Tor Flight Passes - correction Mayor Fennell 92350 [71 Use of flight pass 2500
Tor shyMontreal Rapidair Latitude Mayor Fennell 36634 Use of flight pass 2500
Montreal shyTor Rapidair Latitude
North American Latitude
Mayor Fennell Mayor Fennell
36634
92530 Use of flight pass Use of flight pass IP
North American Latitude Mayor Fennel 92530 Use of flight pass
Toronto shyOttawa Ontario Pass Latitude MayorFennell 45792 W Use of flight pass Feb-13 Ottawa shyToronto Ontario Pass Latitude Mayor Fennell 45792 [8] Use of flight pass 2000
Mar-13 Tor - Prince George North American Latitude Mayor Fennell 95858 Use of flight pass 2500
Mar-13 Prince George - Tor North American Latitude Mayor Fennell 95856 Use of flight pass
Mar-13 Tor - Edmonton North American Latitude Mayor Fennell 95858 Use of flight pass 55522
Edmonton shyTor North American Latitude Mayor Fennell 95858 Use of flight pass 55522
Apr-13 North American Latitude Mayor Fennell 95656 Use of flight pass
Apr-13 Halifax shyTor North American Latitude Mayor Fennell 95856 Use of flight pass 55522
May-13 Tor-Regina North American Latitude Mayor Fennell 95658 Use of flight pass
May-13 Regina-Tor North American Latitude Mayor Fennell 95858 Use of flight pass 2000
May-13 Tor - Vancouver North American Latitude Mayor Fennell 95858 Use of flight pass
Jun-13 Vancouver shyTor North American Latitude Mayor Fennell 95856 Use of flight pass
Aug-13 Toronto shyOttawa Ontario Pass Latitude Mayor Fennell 45792 [8] Use of flight pass 712
Aug-13 Ottawa shyToronto Ontario Pass Latitude Mayor Fennell 45792 [8] Use of flight pass 712
Sep-13 Tor - St Johns North American Latitude Mayor Fennell 95857 Use of flightpass
Sep-13 St Johns - Tor North American Latitude Mayor Fennell 95857 Use of flight pass
Toronto shyOttawa Ontario Pass Latitude Mayor Fennell 45792 [81 Use of flight pass
Ottawa shyToronto Ontario Pass Latitude Mayor Fennell 457 92 W Use of flight pass
Sub-Total - Current Term of Council 3092162 1SS79S4
To be read in conjunction with Oeloittes Forensic Report Private and Confidential Page 1 of 3
Schedule 2
The Corporation of the City of Brampton Amounts Repayable for Mayor Fennell Related to the Use of Flight Passes
Calculation of Faro
Calculated Date
(Note 1) Vendor Name
(Note 1) Description of Expense
(Notel) Expense
Incurred by Amount
(Note 1) Deloitto Finding
Airfare
(Note 2) NAV
(Note 3)
Insurance
(Note 4) ATSC
(Note 6) AIF
(Note 6) Total
Airfare Expense Policy Breach Amount
G = B-raquoC+
D+E+F
Prior Term of council
Apr-08 Toronto shyDallas North America shyLatitude Mayor Fennell Use of flight pass
Jun-08 Toronto - Chicago North America shyLatitude Mayor Fennell Use of flight pass
Jun-08 Toronto - Chicago North America shyLatitude Mayor Fennell Use of flight pass
Jul-08 Toronto - Calgary North America bull Latitude Mayor Fennell Use of flight pass
Jul-08 Calgary - Toronto North America shyLatitude Mayor Fennell 70900 Use of flight pass
Aug-08 Toronto bull Dallas North America shyLatitude Mayor Fennell 70900 Use of flight pass
Aug-08 Pallas - Toronto North America bull Latitude Mayor Fennell 70900 Use of flight pass 300
Nov-08 Toronto shyOttawa North American Latitude Mayor Fennell 77400 Use of flight pass 300
Nov-08 Ottawa shyToronto North American Latitude Mayor Fennell 77400 Use of flight pass 22160 2000 300 712 2000 27192 50208
Jan-09 Ottawa shyToronto Canada East Pass Mayor Fennell 42000 Use of flight pass 20140 2000 300 712 2000 25152 16848
Toronto - Ottawa Canada East Pass Mayor Fennell 42000 Use of flight pass 20140 2000 300 712 2500 25652 16346
Toronto - Vancouver bull Victoria North American Latitude Mayor Fennell Use of flight pass
Victoria - Vancouver bull Toronto North American Latitude Mayor Fennell Use of flight pass
Jun-09 Toronto shyVancouver North American Latitude Mayor Fennell 77400 Use of flight pass 35460 300 712 40972 36428
Jun-09 Vancouver shyToronto North American Latitude Mayor Fennell 77400 Use of flight pass 35460 300 712 40472 36928
Toronto shyOttawa Canada East Pass Mayor Fennell Use of flight pass
Jun-09 Ottawa- Toronto Canada East Pass Mayor Fennell Use of flight pass 300 712
Aug-09 Toronto - Halifax Canada East Pass Mayor Fennell Use of flight pass 300 712
Aug-09 Halifax - Toronto Canada East Pass Mayor Fennell Use of flight pass
Aug-09 Toronto - Ottawa Canada East Pass Mayor Fennell Use of flight pass
Aug-09 Ottawa - Toronto Canada East Pass Mayor Fennell 42000 Use of flight pass
Nov-09 Toronto shyOttawa Canada East Pass Mayor Fennell 42000 Use of flight pass
Nov-09 Ottawa shyToronto Canada East Pass Mayor Fennell 42000 Use of flight pass
Nov-09 Ottawa shyToronto Canada East Pass Mayor Fennell 43000 Use of flight pass
Toronto shyOttawa Canada East Pass Mayor Fennell Use of flight pass
Ottawa shyToronto Canada East Pass Mayor Fennell Use of flight pass
Toronto shyOttawa Canada East Pass Mayor Fennell Use of flight pass
Ottawa shyToronto Canada East Pass Mayor Fennell Use of flight pass
Toronto shyOttawa Canada East Pass Mayor Fennell Use of flight pass
Ottawa - Toronto Canada East Pass Mayor Fennell 43000 Use of flight pass 19850 2000 300 712 0-3 Toronto - Moncton Canada East Pass Mayor Fennell 43000 Use of flight pass 30570 2000 300 712
Mar-10 Moncton - Toronto Canada East Pass Mayor Fennell 43000 Use of flight pass 30570 2000 300 712
Mar-10 Toronto - Washington Eastern Transborder Pass Latitude Mayor Fennell 47500 Use of flight pass 37660 2000 300 1210
Mar-10 Washington - Toronto Eastern Transborder Pass Latitude Mayor Fennell Use of flight pass
Jun-10 Toronto bull Boston Eastern Transborder Pass Latitude Mayor Fennell Use of flight pass 37660 2000 300 1210 2500 43670 3830
Jun-10 Boston shyToronto Eastern Transborder Pass Latitude Mayor Fennell Use of flight pass 37660 2000 300 1210 7500 48670 -
Toronto shyOttawa Eastern Transborder Pass Latitude Mayor Fennell Use of flight pass 19850 2000 300 712 2500 25362 22138
Ottawa shyToronto Eastern Transborder Pass Latitude Mayor Fennell 47500 Use of flight pass 19850 2000 300 712 2000 24862 22638
Sub-Total - Prior Term of Council 2052700
TOTAL 5144862 2363148
To be read in conjunction with Oeloittes Forensic Report Private and Confidential Page 2 of 3
Schedule 2
The Corporation of the City of Brampton Amounts Repayable for Mayor Fennell Related to the Use of Flight Passes
Calculation of Fare
Calculated Date Vendor Name Description of Expense Expense Amount Airfare NAV Insurance ATSC AIF Total
Deloitte Finding Expense Policy(Note 1) (Note 1) (Note 1) Incurred by (Note 1) (Note 2) (Note 3) (Note 4) (Note 5) (Note 6) Airfare
Breach Amount
G = BC A B C D E I
D+E+F
Notes
[1] Source City of Brampton public report on Corporate Representation Expenses or from transaction-specific supporting documents
[2] Airfareamount is based on informationfrom Statistics Canada AviationAir Fares Canadian AirCarriers Level I Statistical Table 1 Average fares by sector and fare type group - Canadian air camers Level 1 - Schedules services i) For domestic flights from 2008 to 2012 we used the amounts listed for Domestic - Economy Flightfrom Toronto to Ottawa and Montreal were based on the short-haul average fare amount Other domestic flights were basec on the long-haul average fare amount ii)For domestic flightsfrom2013 we used the 2012 long-haulamount (S33810) increased by a 3 inflationaryfactor resulting in a calculated airfare of S34824 For flightsfrom Toronto to Ottawa and Montreal we used the 2012 short-haul amount ($21610) increased by a 3 inflationary factor resulting in a calculated airfare of $22258 iii)For flight to the United States we used the amount listed for International - Economy
[3] Navigational (NAV) Surcharge within Canada are based on distance with a fee varying from $9 to $20 We used the highest ($20) amount for each flight
[4] Accordingto AirCanadas website the insurance surcharge is S3 CADeach way for travel whollywithinCanada Some exceptions apply We used $3 for each flight
[5] The AirTravellers Security Charge (ATSC) was enacted by the Canadian Parliament For domestic itineraries the ATSC is currently $712 and for transborder itineraries the ATSC is up to $1210 We used an ATSC of $712 for all domestic flights and of S1210 for all transborder flights in our calculations
[6] AirportImprovementFees (AIF) were calculated based on the following amounts (as per locationof enplanement) Toronto $25 00
Bagotville $25 00
Calgary $3000
Casllegar S2700 (Assumed fee to include Casllegar [$700] and Vancouver [$2000] airport improvement fees) Edmonton $25 00
Halifax $2500
Moncton $2000
Montreal $25 00
Ottawa $20 00
Prince George $2000
Regina $2000
Saskatoon $2000
St Johns Newfoundland $20 00
Vancouver $2000
Victoria $3000 (Assumed fee to include Victoria ($1000) and Vancouver [$2000] airport improvement fees)
Boston $7500 (Assumed $7500 including US taxes fees and charges)
Dallas $7500 (Assumed $7500 including US taxes fees and charges) Washington $7500 (Assumed $7500 including US taxes fees and charges)
[7] Transactionswere recorded as a single entry in the Citysaccounting system fora total amount of $1847 The two related flightsegments are presented individually in order to adequately complete the calculations
[8] Flight segmentwas part ofa flight pass with10 flight credits recordedas one transactioninthe Citysaccountingsystem The individual flight segments are presented individually in order to adequatelycompletethe calculations
Private and Confidential Page 3 of 3 To be read in conjunction with Oeloittes Forensic Report
K3-b
Schedule 3
The Corporation of the City of Brampton Reconciliation of the information in the Deloitte Report dated July 30 2014 to the Amount Repayable by Mayor Fennell
Report Schedule
Description Transaction
Count
Amount per Report
Repayable Amount
Note
Sch 11 Breach of Expense Policy - Miscellaneous 11 $459 $0 [I] Sch 11 Breach of Expense Policy - Use of Flight Passes $1847 $1198 [2]
Sch 11 Breach of Amex Express Corporate Card Program Policies and Procedures
$1021 $0 [3]
Sch 11 Not Enough Information to determine Compliance with Expenses Policy- SouvenirOther
34 $5804 $0 [4]
Sch 11 Not Enough Information to determine Compliance with Expenses Policy - Total Eclipse Limousine Service
38 $144150 $0 [4]
Sch 12 Breach of Expense Policy - Use of Flight Passes 88 $68783 $16858 [5] Sch 12 Breach of Expense Policy - Expired Flight Passes $1832 $2034 [6] Sch 12 Breach of Expense Policy - Business Class Airfare $1309 $0 U)
Sch 12 Breach of Amex Express Corporate Card Program Policies and Procedures
$212 $0 [8]
Sch 13 Pre-December 2010 Breach of Expense Policy - Use of FlightPasses
95 $54062 $8647 [9]
Sch 13 Pre-December 2010 Breach of Expense Policy - Expired Flight Passes
$2854 $0 [10]
Sch 13 Pre-December 2010 Breach of Expense Policy - Business Class Airfare
$7316 $3023 [11]
Sch 13 Pre-December 2010 Breach of Expense Policy - Premium hotel rooms
$2050 $2358 [12]
Sch 13 Pre-December 2010 Breach of Amex Express Corporate Card Program Policies and Procedures
50 $30863 $0 [13]
Sch 13 Pre-December 2010 Possible Breach of Amex Express Corporate Card Program Policies and Procedures
$1123 $0 [4]
Sch 13 Pre-December 2010 Possible Breach of Purchase Card
Policies and Procedures $4725 $0 [4]
Sch 13 Pre-December 2010 Not Enough Information to determine Compliance with Expenses Policy - SouvenirOther
$149 $0 [4]
TOTAL $328559 $34118
[1] We have been advised by Finance staff that the nine charges for IQ Quizzes incurred on the Mayors wireless account have now been credited to the City Two of the eleven identified transactions relate to Employee 2 and have been repaid
[2] The repayable amount relates to the difference between the cost of the individual flight passes and calculated economy class flight costs plus 13 in taxes
[3] Five of the transactions relate to Mayor Fenell and were repaid shortly after the charges were incurred The other three transactions relate to the Mayors staff and have been repaid
[4] We did not have enough information to determine whether the expenses were in compliance with or not in compliance with policy As a result the repayable amount is $0
[5] The repayable amount relates to the difference between the cost of the individualflight passes and calculated economy class flight costs plus 13 taxes The amount repayable does not include flight passes used by individuals other than Mayor Fennell (53 of the 89 transactions were for individuals other than Mayor Fennell)
[6] The amount repayable relates to the unused portion of flight passes purchased where Mayor Fennell was the only authorized traveler including taxes
[7] These transactions relate to the Mayors Staff and have been repaid
[8] One transaction relates to Mayor Fenell and was repaid shortly after the charge was incurred The other transaction relates to the Employee 4 and has been repaid
Private and Confidential Page 1 of 2 To be read in conjunction with Deloittes Forensic Report
K3-I1
Schedule 3
The Corporation of the City of Brampton Reconciliation of the information in the Deloitte Report dated July 30 2014 to the Amount Repayable by Mayor Fennell
Notes (continued) [9] The repayable amount relates to the difference between the cost of the individual flight passes and calculated economy class
flightcosts plus 13 taxes The amount repayable does not include flight passes used by individuals other than Mayor Fennell (58 of the 95 transactions were for individuals other than Mayor Fennell)
[10] The expired flight passes were available for use by multiple employees (including individuals outside of the Mayors office) or solely by an employee other than Mayor Fennell As such we did not include these amounts as being repayable by Mayor Fennell
[11] The amount repayable represents the costs incurred for the purchase of business class tickets minus the estimated cost of the airfare (based on Mayors staff travelling at the same time) minus any partial repayments received including applicable taxes
[12] The amount repayable represents the difference between the costs incurred for the premium room minus the cost of the basic hotel room (based on charges incurred by the Mayors staff during the same time period) including applicable taxes
[13] 35 of the transactions relate to Mayor Fenell and were repaid after the charges were incurred The other 15 transactions relate to the Mayors staff and have been repaid
Private and Confidential Page 2 of 2 To be read in conjunction with Deloittes Forensic Report
K3-gt
Deloitte Deloitte LLP
33 Yonge Street Suite 210 Toronto ON M5E 1G4
Canada
Tel 416-601-6451
Fax416-601-6690
wwwdeloitteca
September 5 2014
Private and confidential
Mr John Corbett
Chief Administrative Officer
The Corporation of the City of Brampton 2 Wellington Street West Brampton ON L6Y 4R2
Dear Sir
Subject Amount Repayable by the Councillors
Further to your request please find enclosed a summary schedule of the amounts repayable by the Councillors We have also provided a schedule for each Councillor identifying the transactions to be repaid
The amount repayable is based on the transactions identified in our report dated July 30 2014 plus applicable taxes and less any amounts the Councillors have repaid up to August 15 2014 based on information provided to Deloitte by the City of Brampton Finance Department
At your request we have also included a summary schedule of the amounts repayable by the Councillors which excludes the cost of tickets for events at non-City facilities
We will be writing to you under separate cover to provide the amount repayable by the Mayor
Yours Truly
-rrujgt^_
Robert Fowlie CPA CA-IFA CFE Partner
Deloitte LLP
K3-^
The Corporation of the City of Brampton Summary of Amounts Repayable
Term of Council CorporateReference Total
Expense Accounts Accounts
Councillor Callahan Schedule 1 1740950 5000 1745950
Councillor Dhillon Schedule 2 1853 42884 44737
Councillor Gibson Schedule 3 37402 200000 237402
Councillor Hames Schedule 4 52020 52020-
Councillor Hutton Schedule 5 519195 55000 574195
Councillor Miles Schedule 6 167240 54000 221240
Councillor Moore Schedule 7 70118 70118-
-Councillor Palleschi Schedule 8 14526 14526
Councillor Sanderson Schedule 9 115245 46155 161399
Councillor Sprovieri Schedule 10 55750 200000 255750
2774299 603038 3377338
The Corporation of the City of Brampton Summary of Amounts Repayable Excluding Tickets for Events at Non-City Facilities
Term of Council CorporateReference
Expense Accounts Accounts
Councillor Callahan Schedule 1 1706450 1706450-
Councillor Dhillon Schedule 2 1853 42884 44737
Councillor Gibson Schedule 3 12100 200000 212100
Councillor Hames Schedule 4 31020 31020-
Councillor Hutton Schedule 5 444603 50000 494603
Councillor Miles Schedule 6 64240 54000 118240
Councillor Moore Schedule 7 26702 26702-
-Councillor Palleschi Schedule 8 14526 14526
Councillor Sanderson Schedule 9 58745 41155 99899
Councillor Sprovieri Schedule 10 7500 200000 207500
2367739 588038 2955777
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nal
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ck B
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l L
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ciet
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201
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l B
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se T
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ms
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phon
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ickets
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as
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ther
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ickets
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on
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abra
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peni
ng C
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ou
nt
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psy
ab
io (
No
te 2
)
20
17
05
46
62
70
36
15
46
73
70
20
63
38
20
91
63
12
04
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00
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9 0
0
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00
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00
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00
65
00
45
00
Am
ou
nt
Det
oitt
a F
indi
ng
(No
te 1
1
161
6 42
N
ot a
n oS
giW
epr
ofes
sion
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usin
ess
deve
lopm
ent e
xpen
se
466
2 70
N
ot a
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gibl
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ofes
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ess
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se
32
55
Pers
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hea
lth
ite
m
467
3 70
N
ot a
n ei
giW
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ofes
sion
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ess
deve
lopm
ent e
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se
165
8 14
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ent
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1
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an
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ble
prof
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and
bus
ines
s de
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pmen
t exp
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26
6 60
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Cou
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10
00
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ou
se u
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two
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ets
30
0 00
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easo
ns
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ets
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ou
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40
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6 52
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of t
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8 00
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icke
ts
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rfor
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Sp
ou
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50 0
0 S
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90 0
0 S
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d o
ne o
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ou
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e o
f tw
o t
icke
ts
13
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ou
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f tw
o tx
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90
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ou
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3 8
7 A
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re f
or s
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C
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tal
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m o
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il E
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so A
cco
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tal
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erm
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l E
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g T
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or E
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ts a
t N
on
-Cit
y F
aci
liti
es (
No
te 3
)
50 0
0 S
po
use
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s N
ot a
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t cov
ered
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tal
-C
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te A
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un
ts
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tal
-C
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ora
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cco
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ts E
xclu
din
g T
icko
ts f
or E
von
ts a
t N
on-C
ity
Fac
ilit
ies
(No
te 3
)
To
be r
ead
m c
onju
ncti
on w
ith
Del
otte
s F
oren
sic
Th
eA
mo
un
ts
Da
te
(No
toD
(No
te2)
Ter
mo
f
Bro
ach
of
No
v-1
1
Co
rpo
rate
Bre
ach
of
May
-201
3
Sep
-20
13
Dec-2
01
2
No
tes
(1)
(2)
(3)
Pri
va
tea
nd
84
37
29
94
7
45
00
42
68
4
41
88
4
Rep
ort
JO
Sch
ed
ule
2
Co
rpo
rati
on
of t
he C
ity
of
Bra
mp
ton
R
epa
yab
le f
or V
icky
Dh
illo
n
Vo
nd
or N
am
o
Des
crip
tio
n o
f E
xpo
nso
A
mo
un
t D
olo
ltte
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g
Am
ou
nt R
epa
yab
le
(No
toD
(N
oto
D
(No
te D
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nci
l Exp
onso
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ou
nt
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en
se P
oli
cy
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j M
OB
ILIT
Y C
EL
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20
0-N
0V
11
1
03
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E
xpen
se in
clud
es $
16 4
0 of
per
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l lo
ng d
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nce
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s
Cou
ncil
or in
dica
ted
he w
ll r
eim
burs
e
To
tal
bull T
orm
of
Co
un
cil
Exp
enso
Acc
ou
nt
T
otal
bull T
orm
of
Co
un
cil E
xpo
nso
Acc
ou
nt
Exc
ludi
ng T
icke
ts f
or E
von
ts a
t N
on-C
ity
Fac
ilit
ies
(Not
e 3)
Acc
ou
nts
Exp
en
se P
oli
cy
Per
Die
m C
laim
at
FC
M P
rinc
e G
eorg
e 30
8 51
P
er d
iem
cla
med
on
Mar
ch 5
20
13
but
dxl
not
arr
ive
un
ti M
arch
6
20
13
H
otel
Ul
incl
ud
es fo
od a
nd l
iquo
r ch
arg
es
Ho
tel
at
FC
M V
an
co
uver
101
9 27
H
otel
Ml i
nclu
des
room
upg
rade
and
roo
m s
ervi
ce c
harg
es f
orfo
od a
nd l
iquo
r P
er
Die
m C
lam
at
FC
M O
tta
wa
1
01
78
L
un
ch
es
were a
va
iab
le a
t th
e c
on
fere
nce
To
tal
-C
orp
ora
to A
cco
un
ts
To
tal
-C
orp
ora
te A
cco
un
ts E
xclu
din
g T
icko
ts f
or E
von
ts a
t N
on
-Cit
y F
acil
itie
s (N
ote
3)
So
urc
e D
eia
tte
Fo
ren
sic
Rep
ort
da
ted
Jul
y 30
2
01
4
Am
ou
nt
rep
aya
ble
in
clu
des
sa
les
taxe
s C
ty f
acl
ies
incl
ude
the
Ro
se T
heat
re a
nd P
ower
Ade
Cen
tre
To
be r
ead
n co
njun
ctio
n w
ith
Del
oa
es
For
ensi
cC
on
fid
en
tia
l
Schedule 3
The Corporation of the City of Brampton Amounts Repayable for Grant Gibson
Date Vendor Namo
(Note 1) (Note 1)
Torm of Council Exponso Account
Breach of Expenso Policy
Dec-10 P-CARD - ZONTA CLUB OF BRAMPTON
Jan-11 TRANSFER JOURNAL JAN 2011
Aug-11 TH11-34 Jun-12 TJTH-12-39
Nov-12 ZONTA CLUB OF BRAMPTON - CALEDON May-13 BRAMPTON BEAST HOCKEYCLUB
Corporato Accounts
Breach of Policy - Community Use of Suite Policy 1420
Jan-2011
Feb-2011
Mar-2011
Jan-2012
Notes
Source Deloitte Forensic Report dated July 302014(1) (2) Amount repayable includes sales taxes
(3) City facilities includethe Rose Theatre and PowerAde Centre
Description of Expenso (Note 1)
ZONTA CLUB tickets G Gibson
Tickets for The Good The Bad The Ugly - Feb 26710 Art of Jazz Festival Passes
Tickets for Brampton Global Jazz amp Blues Festival Series Women of Achievement
Founder Club Seats
PowerAde Suite - Brampton Battalion PowerAde Suite - Brampton Battalion PowerAde Suite - Brampton Battalion PowerAde Suite - Brampton Battalion
Amount Dolortte Finding
(Note 1)
16209 Spouse used one of two tickets 5000 Spouse used one of two tickets
16000 Spouse used one of eight tickets 456 00 Spouse used one of four tickets for some nights
9000 Spouse used ticket 131515 Donated tickets to specified community group except for 3 games attended with spouse
Total bull Term of Council Expense Account Total - Term of Council Expense Account Excluding Tickets for Evonts at Non-City Facilities (Note 3)
50000 Councillor attended with wife and some family members No specific record of other attendees 50000 Councillor attended with wife and some family members No specific record of other attendees 50000 Councillor attended with wife and some family members No specific record of other attendees 50000 Tickets provided to local Brampton family and mends
Total bull Corporato Accounts Total bull Corporato Accounts Excluding Tickets for Events at Non-City Facilities (Note 3)
Amount Repayablo (Note 2)
9000
2500
2000
7600
9000
7302
37402
500 00
500 00
500 00
50000
200000
7^
SO
To be read in conjunction with Deloittes Forensic ReportPrivate and Confidential
Schedule 4
The Corporation of the City of Brampton Amounts Repayable for Sandra Hames
Date Vendor Namo Description of Expenso Amount Doloitto Finding Amount Repayable (Note 2)
(Noto 1) (Noto 1) (Noto 1) (Noto 1)
Term of Council Exponso Account
Broach of Expense Policy
Jun-11 ROTARY CLUB OF BRAMPTON SOUTH Lobster amp Chicken Dinner - Fundraising Project 30000 Spouse used one of four tickets 7500
Jul-11 CHINGUACOUSY LIONS CLUB BBQ Fundraiser Tickets 8000 Spouse used one of two tickets 4000
Jul-11 SANDRA HAMES Lobster Fest Tickets 15000 Spouse used one of two tickets 7500
Aug-11 Oct-11
2011-37 2011-41
Cabaret Ticket 283871
Symphony Tickets Subscription 12698 Spouse used one of four tickets No information on use of other 2 tickets 40000 Spouse used one of two tickets in series One series donated to specific community group No
3700
4000
information on use of other 3 series
Oct-12 ROSE THEATRE 4 Tickets shyRose Orchestra Gala 60000 Spouse used one of four tickets No information on use of other 2 tickets 15000
Jul-13 CHINGUACOUSY LIONS CLUB Chinguacousy Lions B8Q bull 2 tickets 4000 Spouse used one of two tickets 2000
Jul-11 SANDRA HAMES Ottawa Business - Jun 30 - Jul 2 - Mileage 49296 Mileage claim was not reduced by 160km to reflect monthly car allowance 8320
Total bull Term of Council Expenso Account Total - Term of Council Expenso Account Excluding Tickots for Events at Non-City Facilities (Note 3)
Notes
(1) Source Deloitte Forensic Report dated July 30 2014
(2) (3)
Amount repayable includes sales taxes City facilitiesinclude the Rose Theatre and PowerAde Centre
7^
To be read in conjunction with Deloittes Forensic ReportPrivate and Confidential
Schedule 5
The Corporation of the City of Brampton Amounts Repayable for John Hutton
Date
(Note 1)
Vendor Name
(Note 1)
Description of Expense (Noto 1)
Amount
(Note 1) Deloitte Finding Amount Repayable (Note 2)
Torn) of Council Exponso Account
Breach of Expense Policy
Jan-11 NPC ALUMNI ASSOCIATION Membership - 2 years 4 hardcopy of blue book 15050 Two year membership Not a community membership 150 50
Feb-12 ALUMNI ASSOCIATION OF THE NPC Membership Renewal 15050 Two year membership Not a community membership 150 50
Jan-13 ALUMNI ASSOCIATION OF THE NPC SCHOOL 2013 Membership 75 25 One year membership Not a community membership 7525
Dec-13 NPC ALUMNI ASSOCIATION NPC Alumni - membership 7525 One year membership Not a community membership 7525
May-11 ONTARIO PARKS ASSOCIATION Ontario Parks Association Anniversary- Registration 30000 Not an eligible professional and busines development expense 30000
Nov-11 ONTARIO PARKS ASSOCIATION Refund of Golf Fees (14000) Refund relates to OPA registration (golf fees) (14000)
Aug-11 JOHN HUTTON Ontario Parks Association - Aug 19 - 2111 - Accomodations 37290 Not an eligible professional and busines development expense 372 90
reimbursement
Sep-11 JOHN HUTTON Ontario Parks Association 12595 Not an eligible professional and busines development expense 135 00
Jul-11 ONTARIO PARKS ASSOCIATION Donation - OPAs 75th Anniv Legacy Garden 50000 Not an eligiblecommunity involvement expense Counallor intended donation to be from 500 00
City (not his account) Dec-10 OLDTIMER BENEFIT HOCKEY NHL Alumni Benefit Hockey Game - Feb 4 7571 Spouse used one of four tickets 1893
Jan-11 TRANSFER JOURNAL JAN 2011 Tickets for The Good The Bad The Ugly - Feb 26710 5000 Spouse used one of two tickets 25 00
Feb-11 JOHN HUTTON 2 Tickets to Huttonvilie UC Groundhog Supper - Feb 311 3000 Spouse used one of two tickets 15 00
Mar-11 BRAMPTON shyHEART LAKE ROTARY CLUB 20th anniversary tickets - Mar 2611 10000 Spouse used one of two tickets 50 00
May-11 JOHN HUTTON Huttonvilie U C Ham Dinner - Apr 1411 3000 Spouse used one of two tickets 1500
May-11 TJ-2011-17 Brampton Symphony Subscription 30000 Spouse used one of two tickets for five separate events 150 00
Jun-11 JOHN HUTTON Tickets for FFCP Spring Breakfast amp norval UC BBQ 6600 Spouse used one of two tickets 33 00
Jul-11 JOHN HUTTON Huttonvilie U C Lobster Dinner - Jun 17 amp Home Church Beef BBQ - Jun 10400 Spouse used one of two tickets 52 00
11
Jul-11 TH-11-25 ORDER 0274628 Subscription to various Rose Theatre events 132000 Spouse used one of two tickets for thirteen separate events 66000
Aug-11 TH11-35 REM 280704 - Bobby McFerrin 7201 Spouse used one of four ticekts 1800
Sep-11 JOHN HUTTON Annual Pork BBQ 2600 Spouse used one of two tickets 1300
Oct-11 JOHN HUTTON Colours In The Storm - Tickets 4000 Spouse used one of two tickets 20 00
Nov-11 JOHN HUTTON Huttonvilie United Church Shore Supper - Oct 2011 3000 Spouse used one of two tickets 1500
Dec-11 TH1147 BCB Christmas at The Rose 4000 Spouse used one of two tickets 20 00
Feb-12 JOHN HUTTON Huttonvilie United Church Groundhog Day Supper - Feb 212 3000 Spouse used one of two tickets 1500
Mar-12 JOHN HUTTON Huttonvilie United Church Ham Supper - Mar 2212 3200 Spouse used one of two tickets 1600
Apr-12 2012-18 Rose Summer Series Subscription 15611 Spouse used one of two tickets at four separate events 78 06
May-12 TJ THEATRE 12-30 20122013 Rose Theatre Subscription 57729 Spouse used one of two tickets at six separate events 288 65
Jun-12 JOHN HUTTON Norval United Church Chicken BBQ - Jun 212 2600 Spouse used one of two tickets 13 00
Jun-12 JOHN HUTTON Huttonvilie UC Lobster Dinner - Jun 1512 8000 Spouse used one of two tickets 40 00
Sep-12 STE LOUISE OUTREACH CENTRE OF PEEL 30th Anniversary Gala - Tickets 6000 Spouse used one of two tickets 30 00
Sep-12 JOHNHUTTON 2 tickets to Union PresbyterianChurch Pork BBQ - Sep 2912 3000 Spouse used one of two tickets 15 00
Oct-12 CHINGUACOUSY LIONS CLUB 2 Tickets - Anniversary Dinner 13000 Spouse used one of two tickets 65 00
Nov-12 SHARE AGRICULTURE FOUNDATION Share Concert 5000 Spouse used one of two tickets 25 00
Dec-12 TRF DECEMBER 2012(1) Christmas at the Rose 12000 Spouse used one of two tickets al two separate events 7500
Feb-13 BRAMPTON BOARD OF TRADE Mayors Luncheon 11000 Spouse used one of two tickets 55 00
Feb-13 CANADA SKATES Jan 12 Performance Tickets 8000 Spouse used one of two tickets 4000
Apr-13 JOHNHUTTON 2 Tickets for Huttonvilie United Church Ham Dinner 3000 Spouse used one of two tickets 1500
May-13 ROTARY CLUBOF BRAMPTON- HEART LAKE 8 Tickets For Annual Poor Boys ampGirts Luncheon 28000 Spouse used one of eight tickets 35 00
May-13 JOHNHUTTON Norval UC Chicken BBQ 3000 Spouse used one of two tickets 15 00
May-13 Jul-13
Rose Theatre Rose Theatre
2 Senior Subscriptions Rose Orchestra Tickets for The Santaland Diaries amp 1314 Subscription
39600 53450
Spouse used one of two tickets at six separate events Spouse used one of two tickets at six separate events
19800
267 25
Oct-13 ROSE THEATRE Retruned tickets for Jesse Cook amp Santaland Diaries (14950) Tickets returned (7475)
Aug-13 JOHN HUTTON Chingacousy Lions Annual Steak BBQ - 2 Tickets 4000 Spouse used one of two tickets 2000
Sep-13 ROSE THEATRE 2 Tkts C Hadfield Nov 26713 12100 Spouse used one of two tickets 60 50
Od-13 JOHNHUTTON 2 Ttckets for Union Presbyterian Chruch 3000 Spouse used one of two tickets 15 00
Od-13 FEDERATION OF FILIPINO CANADIANS 3 Tickets Harvest Breakfast 7500 Spouse used one of three tickets 25 00
Oct-13 SHARE AGRICULTURE FOUNDATION 2 Tickets for SHARES Annual Dinner 15000 Spouse used one of two tickets 75 00
Apr-13 Oct-13
Rose Theatre BRAMPTON BEAST HOCKEY CLUB
Rose Summer Theatre Tickets
Founders Club Seats
21700 Spouse used one of two tickets at four separate events 131515 Seasons tickets purchased Councillorattended games with spouse and friends and gave
108 50
73021
some tickets to community volunteers No specific record of attendees
Dec-11 BELL CANADA Dec 211 10667 Expense paid twice 10667
Dec-11 JOHNHUTTON Bell Canada shyDec11 10667 Expense paid twice 106 67
Dec-13 EDC031 Souvenir-Apr 122013 25888 Donation exceeds limit of S250 888
Total - Term of Council Expense Account Total - Term of Council Expense Account Excluding Tickots for Events at Non-City Facilities (Noto 3)
To be read in conjunction with Deloittes Forensic ReportPrivate and Confidential
Th
e
Da
te
(No
to1)
Co
rpo
rate
Bro
ach
of
Ju
n-2
01
3
Bre
ach
of
Do
c-2
01
1
No
tes
(1)
(2)
(3)
Pri
vate
an
dR
epo
rt
So
Sch
ed
ule
S
Co
rpo
rati
on
of th
e C
ity
of
Bra
mp
ton
A
mo
un
ts R
epa
yab
le f
or J
oh
n H
utt
on
Ven
do
r N
am
e
Des
crip
tio
n o
f E
xpo
nso
A
mo
un
t D
eloi
tte
Fin
ding
A
mo
un
t R
epa
yab
le (
No
to 2
) (N
ote
1)
(No
tel)
(N
ote
1)
Acco
un
ts
Lu
nch
an
d D
inn
er
Sp
on
so
rsh
ip P
oli
cy
Car
abra
m O
peni
ng C
erem
on
ies
100
00
Sp
ou
se u
sed
one
of tw
o ti
cket
s
Not
a a
n ev
ent
cove
red
by P
olic
y 14
50
Po
licy -
Co
mm
un
ity U
se o
f S
uit
e P
oli
cy 1
42
0
Po
wer
Ad
e S
uit
e -
Bra
mp
ton
Bat
tali
on
500
00
Att
ende
d g
am
e w
ith
fam
ily
To
tal
-C
orp
ora
te A
cco
un
ts
Tot
al bull
Cor
pora
te A
cco
un
ts E
xclu
ding
Tic
kets
for
Eve
nts
at
Non
-Cit
y F
acil
itie
s (N
ote
3)
Sour
ce
Del
oitt
e F
oren
sic
Rep
ort d
ated
Jul
y 3
02
01
4
Am
ount
rep
ayab
le i
nclu
des
sale
s ta
xes
Cit
yfa
cilit
ies
incl
udet
heR
ose
The
atre
and
Pow
erA
deC
entr
e
To
be r
ead
in c
onju
ncti
on w
ith
Del
oitt
es
For
ensi
c C
on
fid
enti
al
Schedule 6
The Corporation of the City of Brampton Amounts Repayable for Gael Miles
Date Vendor Name
(Note 1) (Note 1)
Term of Council Expense Account
Breach of Expense Policy
Jun-11 ROTARY CLUB OF BRAMPTON SOUTH
May-12 AMEX-BBOT Oct-12 ROSE THEATRE
Dec-12 GAEL MILES
Jul-13 GAEL MILES
Apr-12 MARKETING PAD INC Apr-13 MARKETING PAD INC Dec-13 GAEL MILES
Aug-13 ROGERS ATampT WIRELESS Dec-13 GAEL MILES
Corporate Accounts
Breach of Lunch and Dinner Sponsorship Policy
Jun-2012
Breach of Expense Policy
Jun-2013
Description of Expense (Note 1)
Lobster amp Chicken Dinner - fundraising project Business Person of the year Gala 4 Tickets bull Rose Orchestra Gala
Rotary Fundraiser 4 tickets for Rotary Club Brampton South Web Hosting Fee Hosting Website Miles bull National Safety Conference Chicago bull mileage Aug113 Miles - National Safety Conference Chicago - Per diem
Brampton Arts Council Golf and Dinner
FCM Vancouver Per Diem
Amount Deloitte Finding
(Note 1)
30000 Spouse used one of two tickets 61236 Family used three of six tickets (spouse and daughters) 60000 Spouse used one of four tickets 25000 Spouse used one of two tickets 300X Spouse used one of four tickets
5088 Static website last used for election campaign Charge should be $17299 17299 Static website last used for election campaign 71192 Mileage claim not reduced by 160km to reflect car allowance 15297 Personal calls $10 not reimbursed Councillor stated she intends to reimburse
42500 Per diem claimed for lunch that was available at the conference
Total bull Term of Council Expense Account Total - Term of Council Expense Account Excluding Tickets for Events at Non-City Facilities (Note 3)
48000 Councillor did not attend the event Spouse and guest attended Policy required return of tickets for distribution according to guest protocol
35377 Meals claimed on June 4th 2013 Councillor returned early from tnp on June 3rd 2013 Councillor stated that she intends to repay this amount
Total bull Corporate Accounts Total - Corporate Accounts Excluding Tickets for Events at Non-City Facilities (Note 3)
Amount Repayable
(Note 2)
15000
68000
15000
12500
7500
19210
19210
8320
1000
ISPO
167240
Notes
d) Source Deloitte Forensic Report dated July 30 2014 Amount repayable includes sales taxes(2)
(3) City facilities include the Rose Theatre and PowerAde Centre
To be read in conjunction with Deloittes Forensic ReportPrivate and Confidential
Schedule 7
The Corporation of the City of Brampton Amounts Repayable for Elaine Moore
Date
(Note 1)
Vendor Name
(Note 1)
Description of Expense (Note 1)
Amount
(Note 1) Deloitte Finding
Amount Repayable (Note 2)
Term of Council Expenso Account
Breach of Expense Policy
Jan-11 ROBBIE BURNS
Mar-11 UNITED ACHIEVERS CLUB
Oct-11 BRAMPTON ACCCC
Feb-12 AMEX shyLORNE SCOTS
Apr-12 TH-12-15
Jun-12 TJ TH-12-40
Feb-13 UNITED ACHIEVERS CLUB
Mar-13 AMEX shyLORNE SCOTS
Mar-13 AMEX - WOHC FOUNDATION
Jun-13 BRAMPTON BEAST HOCKEY CLUB
Oct-12 OLIVE BRANCH OF HOPE
Dinner Dance bull Jan 2911
Celebrity Men Who Cook - Table of 8 Christmas Party bull Table of 8 Robbie Burns Dinner Dance Tickets
Brampton Symphony Orchestra Tickets - Order 9 299057 bull May 512 Tickets for Brampton Global jazz amp Blues Festival Series Celebrity Chef - 2 Tickets Robbie Bums Dinner Dance Tickets
Toronto Maple Leafs Alumni Game Founder Club Seats
Celebrate Life Fundraiser
40000 32000 32000 33110 32000
45600 9000
18000 6000
1315 15 300ro
Spouse used one of eight tickets No information on use of other tickets Spouse used one of eight tickets No information on use of other tickets Spouse used one of eight tickets No information on use of other tickets Tickets used by family including spouse Other non-famiJyattendees Tickets used by family including spouse Other non-family attendees
Spouse used one of four tickets at three separate events Spouse used one of two tickets Spouse used one of four tickets Spouse used one of four tickets Spouse used three tickets Remainder of games donated to specific community group Family members used two tickets
5000
4000
4000
12416
8000
11400
4500
4500
1500
7302
7500
Total - Term of Council Expense Account
Total - Term of Council Expense Account Excluding Tickets for Events at Non-City Facilities (Note 3)
70118
Notes
(1) (2) (3)
Source Deloitte Forensic Report dated July 302014 Amount repayable includes sales taxes City facilities include the Rose Theatre and PowerAde Centre
7=
To be read in conjunction with Deloittes Forensic ReportPrivate and Confidential
Schedule 8
The Corporation of the City of Brampton Amounts Repayable for Paul Palleschi
Date
(Notel) Vendor Name
(NotoD
Description of Expenso (NotoD
Amount
(NotoD Dololtto Finding Amount Ropayablo (Noto 2)
Term ofCouncil Exponso Account
preach of Expense Policy May-13 Nov-13
BRAMPTONBEAST HOCKEYCLUB PAUL PALLESCHI
2 Seats for Founders Club Reimbursement for Beast Tickets
131515 Personal purchase of seasons tickets (131515) Reimbursement of personal purchase Reimbursement should be S1460
146041
(131515)
Total-Term of Council Exponso Account Total -Term of Council Expenso Account Excluding Tickets for Evonts at Non-City Facilities (Noto 3)
Notes
(1) Source Deloitte Forensic Report dated July 302014 (2) Amount repayable includes sales taxes (3) City faciixies includethe Roso Theatre and PowerAde Centre
To be read in conjunction with Delottes Forensic Report Private and Confidential
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Schedule 10
The Corporation of the City of Brampton Amount Repayable for John Sprovieri
Dato Vendor Name Description of Expense Amount Deloitte Finding Amount Repayablo (Noto 2) (Note 1) (NotoD (Note 1) (Noto 1)
Ternof Council Expense Account
Broach of Expense Policy
Mar-11 FILIPINO ATHLETIC ASSOCIATION OF Dinner Dance Tickets - Feb 16711 5000 Spouse used one of two tickets 2500
Feb-12 I ROCK PINK CANCER RELIEF INC Sponsorship 500 00 Spouse used one of ten tickets 5000
May-12 ST MARGUERITE DYOLMLLE PARISH Benefit Dinner Dance 18500 Spouse used one of two tickets 9250
May-13 ST MARGUERITE DYOUVILLE PARISH Tickets For Fr James Tobin 50th Anniversary Event 13000 Spouse used one of two tickets 6500
Jul-13 WILLIAM OSLER HEALTH SYSTEM FOUNDATION Osier Foundation Benefit Conceit 50000 Spouse used one of two tickets 25000
Dec-13 JOHN SPROVIERI Meals per diem for India trade mission 1275 00 Three meals per day claimed before trip Trip Itinerary indicates that many meals were provided 7500
on Trade Mission
Total bull Term of Council Expense Account Total - Term of Council Expense Account Excluding Tickets for Events at Non-City Facilities (Note 3)
Corporato Accounts
Broach of Policy - Community Use of Suite Policv 1420
Dec-2011 PowerAde Suite - Brampton Battalion 500 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 500 00
Jan-2012 PowerAde Suite - Brampton Battalion 50000 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1450 50000
Feb-2012 PowerAde Suite - Brampton Battalion 200 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 200 00
Oct-2012 PowerAde Suite - Brampton Battalion 200 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 20000
Jan-2013 PowerAde Suite - Brampton Battalion 200 00 Tickets residentprovided to same did not meet tho business purpose criteria in Policv 14 2 0 200 00
Jan-2013 PowerAde Suite - Brampton Beast 200 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 20000
Jan-2013 PowerAde Suite - Brampton Beast 200 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 200 00
Total bull Corporate Accounts Total bull Corporate Accounts Excluding Tickets for Events at Non-City Facilities (Note 3
Notes
(1) (2) (3)
Source Deloitte Forensic Report dated July 302014 Amount repayable includes sales taxes City facilities include the Rose Theatre and PowerAde Centre
(jo
o
To be read in conjunction with Delorttes Forensic ReportPrivate and Confidential
K3-3I
SECTION GENERAL
SUBJECT Lunch and Dinner Sponsorship POLICY 1450
EFFECTIVE January 26 2005 REPLACES Policy dated March 12001 PAGE 1 of 3
APPROVED BY CW024-2001 CW031-2005 PROCEDURES UPDATED BY na
POLICY STATEMENT
This policy sets forth a coordinated approach for managing the Corporations sponsorship participation at community based lunch and dinner events to ensure that the Citys support and attendance at such events is visible
PURPOSE
The policy outlines a procedure as to how the Mayor Councillors and staff register for an event prioritizes booking and addresses the process to be followed when bookings change in keeping with the intent to ensure that the Citys presence at events is visible
In order to manage requests for sponsoring dinner and lunch events the MAJOR dinner and lunch policy supports the purchase of table(s) at each approved event to a budget amount approved each year
SCOPE
The policy applies to the Mayor Councillors City Employees and communitybusiness representatives (eg volunteers)
The policy does not apply to persons who are registered for an event yet are unable to attend the event due to illness or unforeseen circumstances
PROCEDURE
Each year staff shall submit a report to Council through Committee of Council recommending a list of community lunch and dinner events to be sponsored under this policy
For lunch events a Councillor may register for a maximum of one ticket For dinner events a Councillor shall have the option to register for a maximum of two tickets for himherself and a guest A guest can include a family member friend or other associate
www brampton ca
K3-32
SECTION GENERAL POLICY 1450SUBJECT Lunch and Dinner Sponsorship
EFFECTIVE January 26 2005 REPLACES Policy dated March 1 2001 PAGE 2 of 3
APPROVED BY CW024-2001 CW031 -2005 PROCEDURES UPDATED BY na
Upon approval of the annual events to be sponsored by the City staff shall publish the list of sponsored events and circulate it to the Mayor and Councillors so that individual Councillors may indicate their preference The Mayor and Councillors would select the events they wish to attend and notify the Council Office Supervisor The Council Office Supervisor shall coordinate with PR to arrange registration
When tickets are not available in advance of the event Councillors andor staff shall attend the registration table on the day of the event to confirm seating or table assignment
Registered Councillors shall confirm with the Council Office Supervisor their intention to attend or cancel at least one week before the event date for which heshe is registered
Registrants who cancel their booking should notify the Council Office Supervisor A waiting list will be referred to at this time and the guest protocol outlined below shall be followed
Registrants who attend the event as a guest of a non-city party and do not notify the City of Brampton of their decision not to use the City purchased ticket(s) shall be required to reimburse the City for the equivalent of the registration from their Councillor Expense Account or personal funds
Should reservations for a table not be fully pre-registered one week before the event Economic Development amp Public Relations staff shall invite alternates based on the following guest protocol
bull Councillors
bull Members of Senior Management
bull City Staff bull Board Members of CommunityService Clubs Business Associations other Community
Associations
bull Economic Development Contacts bull Volunteers on City Committees Programs and Activities
Friends and family members related to the above categories are not permitted unless they are a guest of the Mayor Councillor or staff member also in attendance at the event
bullv
niiniiiiMSn iiiniiiiilfiljlfn
CITY OF BRAMPTON
www brampton en
K3-33
SECTION GENERAL
SUBJECT Lunch and Dinner S ponsorship POLICY 1450
EFFECTIVE January 26 2005 REPLACES Policy dated March 1 2001 PAGE 3 of 3
APPROVED BY CW024-2001 CW03 1-2005 PROCEDURES UPDATED BY na
Members of Senior Management Team are encouraged to attend events which relate to the services offered by their respective departments
ACCOUNTABILITY
Staff in the Economic Development amp Public Relations Department shall select the events prepare reports arrange for registration and payment of the City sponsorship and coordinate the distribution of tickets (if applicable) in advance of the event The Council Office Administrative staff shall coordinate the scheduling of the respective registrant with the Economic Development amp Public Relations Department Through Committee of Council City Council shall approve the annual list of events to be sponsored under this policy
The Economic Development amp Public Relations Department shall report annually to the Council Office Committee with respect to the policy effectiveness
ADMINISTRATION
The Economic Development and Public Relations Department shall administer this policy in cooperation with the Council Office of the Council and Administrative Services Division of the Management and Administrative Services Department
CONTACT
Mara Ciccotelli Administrative Assistant Economic Development amp Public Relations Department 905shy874-2145
Linda Mclnnis Council Office Supervisor 905-874-2639
CITY OF BPAMPTOM
www brampton c a
K3-3H
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 1 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
POLICY STATEMENT
The City of Brampton rented suite at the Brampton Centre for Sports amp Entertainment (BCSE) is available for public use by Bramptons community groups at no charge subject to provisions of this policy and the operators of the BCSE
The City of Brampton also has access through contract with the BCSE to a limited number of events in a second suite The use of this second suite is also included in this policy
PURPOSE
The City of Brampton rents a suite (121) at the Brampton Centre for Sports amp Entertainment (BCSE)
The suite shall be used by the Mayor and members of City and Regional Council for the following business purposes only
bull To support or sponsor the activities including fund raising initiatives of local community groups bull To recognize and promote the efforts and goodwill of community groups bull To promote economic development bull As part of a rewards and recognition program for leaders in the community
SCOPE
This policy establishes the use of the suite and identifies a process for distributing events to the community at large For the purpose of this policy community groups means volunteer non-profit community groups located in Brampton as well as registered charities whose services are available to Brampton residents The City of Brampton use of the rented suite shall only be used for the businesses purposes outlined above
CITY O P T O M
wwwcitybramptononca
kV3gtpound
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 2 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
PROCEDURE
Upon receiving the event information (either a schedule of events or flyer announcement for an unscheduled event) the Mayor and Members of Council shall contact the Business Development amp Public Relations Department to reserve their selected dates
Preferably a host shall attend the selected events Schedules and sign-up instructions shall also be posted on the Council Bulletin Board for information The policy will be administered on a first come first serve basis for Mayor and Members of City Council Staff shall monitor the usage of the suite
Distribution of Events
Commencing in each year all events that have been scheduled as of August 1 for the following season (September 1 to August 31) will be allocated for each of the following purposes according to the following priorities
Priority 1 Recognition Sponsorship of community groups Priority 2 City businesseconomic development activities
Scheduled Events
Any events scheduled in advance at the BCSE shall be available to the Mayor and Members of City Council The selection of a community group as defined in this policy shall be determined by the Member of Council (The Host) who booked the suite for the event
Business Development amp Public Relations staff shall provide the event host with tickets in advance of the game and in turn the host shall distribute the tickets to the community group(s) of their choice
Potential interest from more than one Member of Council for a particular event will be accommodated through either the second suite the City of Brampton has access to or shall be accommodated in another vacant suite at the BCSE For the latter the cost of the suitetickets and foodbeverage expenses shall be charged at the market rate offered by the BCSE All effort will be made by staff through its contact with the BCSE to accommodate multiple requests for single events
nii-i in
bullbulluiiiir
IF QHAIVIPTOrg
wwwcitybramptononca
k3-3k
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 3 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
If there are events remaining after all requests by Members of City Council have been accommodated the box will be offered to community groups directly by staff for use in fundraising recognition of
volunteers or for charitable purposes To ensure fairness and equity no group will be offered the box more than once each year (unless no other community group expresses an interest in a particular event)
Unscheduled Events
All members of City Council will be advised of unscheduled events The event will be communicated in writing to the Mayor and each Member of Council with a request to respond within a specified period of time
If there are no conflicts the suite will be allocated as requested If there are conflicts staff will arrange to accommodate each request in the second suite or another vacant suite(s) at full cost to the host (tickets suite food and beverage) If no elected officials are interested in using the box for the event it will be offered to a community group by staff
Expenses Tickets
Each suite seats 14 Each allocation includes 10 box tickets at no charge An additional four box tickets can be purchased at the ticket price established for the particular events Tickets are not available during playoff games associated with major sporting leagues such as the OHL or NWHL The suite is available however and all tickets must be purchased at face value
Expenses Catering
Catering orders are the responsibility of the host using the suite When the suite has been reserved by the Mayor and members of Council catering orders will be the responsibility of the host coordinating the box for the event of the day The host will be reimbursed for catering expenses according to the City of Brampton expense policy
Catering expenses associated with non-City use are the responsibility of the individual or group using the box
CITY OF ORAMPTON
wwwcitybramptononca
K3-31
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 4 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
ACCOUNTABILITY
The Business Development amp Public Relations Department ensures the policy is administered complied with and reviewed each year The allocation process shall be reviewed by Administration amp Finance Committee of City Council on an annual basis
ADMINISTRATION
The public suite is funded through the general government cost centre and is administered by the Business Development amp Public Relations Department All allocations for use of the suite shall be coordinated by assigned staff A schedule of events and bookings will be maintained and will be made available at all times
CONTACT
Primary Dennis Cutajar Executive Director Business Development amp Public Relations (905-874-2698)
Secondary Mara Ciccotelli Administrative Assistant Business Development amp Public Relations (905-874-2145)
CITY OP QPAMPTOM
wwwcitybnimptononca
K3-H
Tickets for Events at Non-City Facilities
The Lunch and Dinner Sponsorship Policy 1450 (attached) which was in effect until the end of 2013 included the provision Fordinner events a Councillor shall have the option to register for a maximum of two tickets for himherself and a guest A guest can include a family member friend or other associate
Members of Council have expressed that there has been a past practice (for more than two decades) at the City whereby Councillors were entitled to use their Councillors Expense Accounts to purchase tickets for their spouses in order to enable their spouses to accompany them to attend certain events
The previous versions of the Councillors Expense Account Policies (pre-2014) were silent on the purchase of tickets for spouses The most recent version of the Policy approved by City Council and implemented in 2014 specifically excludes the purchase of tickets for spouses in recognition that the previous policies may have been open for interpretation on this subject
Staff requested Deloitte llp to provide an additional schedule of repayment amounts that does not include tickets purchased by Councillors and charged to their Councillors Expense Accounts for their Spouses to accompany them to certain events The following table summarizes the amounts related to these ticket purchases as determined by Deloitte llp
Amount of Reduction
for Tickets for
Events at Non-City Elected Official Facilities
Councillor Callahan $39500 Councillor Gibson $25302 Councillor Hames $21000 Councillor Hutton $79592 Councillor Miles $103000 Councillor Moore $43416 Councillor Sanderson $61500 Councillor Sprovieri $48250
Source Calculated based on correspondence from
Deloitte Llp dated September 52014 (attached)
Should City Council determine that these amounts are not required to be repaid the Treasurer should be authorized to reduce the total amount of the repayments by these amounts
4
K3-S
PowerAde Centre Suite
The Deloitte llp findings identified amounts to be repaid in respect of the use of the PowerAde Centre Suite
In 2001 City Council approved the Community Use of Suite at BCSE Policy 1420 (attached) The Policy states
The suite shall be used by the Mayor and members of City and Regional Council for the following business purposes only
bull To support or sponsor the activities including fund raising initiatives of local community groups
bull To recognize and promote the efforts and goodwill of community groups
bull To promote economic development bull As part of a rewards and recognition program for leaders in the
community
Amounts identified by Deloitte llp to be repaid that relate to the use of the PowerAde Centre Suite for the purposes authorized by the Policy 1420 should not be required to be repaid The Mayor and Members of Council should review their detailed repayment listings and identify any repayment items that may be directly related to Community Use of the PowerAde Suite as defined by Policy 1420 The Mayor and Members of Council should be authorized to make a request to the Treasurer to reduce their repayment amounts accordingly subject to approval of the Chief Operating Officer
Disputed Repayment Amounts
The Mayor and Members of Council should have the opportunity to meet directly with Deloitte llp representatives to review specific repayment amounts that the Mayor or Members of Council identify as being in dispute This opportunity should be open to the Mayor and Members of Council until September 30 2014
Should Deloitte llp determine that some repayment amounts should be adjusted based on any new informationevidence obtained during the period September 10 2014 to September 30 2014 the Treasurer should be authorized to adjust the repayment amounts as required under direct instruction from Deloitte llpshy
3-fcgt
Repayment Process
The Mayor and Members of Council should provide the Treasurer with their respective repayments from their personal funds by September 30 2014 for deposit to the Citys bank account The appropriate General Ledger accounts should be credited with the repayment amounts in the 2014 fiscal year and the repayment amounts reported as a separate item for each of the Mayor and Members of Council on the 2014 Annual Statement of Remuneration and Expenses
The final repayment amounts will be posted on the Citys Website by Friday October 3 2014 for the purpose of ensuring full transparency and accountability
The Treasurer should be further authorized to deduct any outstanding repayment amounts as at November 30 2014 from any and all monies that are or will otherwise be paid or payable to the Mayor and Members of Council including compensation amounts such as regular pay retiring allowances and 2014 pension payments
Strategic Plan
This report achieves the Strategic Plan Priority of Corporate Excellence ensuring transparency and financial accountability by exercising prudent financial stewardship managing public funds and compliance with statutory reporting requirements
K3-1
Conclusion
Deloitte llp conducted a forensic examination of the Expenses of the Mayor and
Councillors of the Corporation of the City of Brampton and presented their findings to City Council at its meeting on August 6 2014
This report provides City Council with the amounts that have been identified by Deloitte llp that the Mayor and Members of Council should repay from their personal funds and the process for making those repayments and includes possible adjustments that may be approved by City Council
-^W----shyPeter Honeyborne Executive Director Finance ^^poundhief^dministrative Officer and Treasurer
Attachments
Agenda Page
bull Correspondence dated September 8 2014 from Deloitte llp to the Chief Administrative Officer - Amount Repayable by the K3-8 to K3-17 Mayor
bull Correspondence dated September 5 2014 from Deloitte llp to the Chief Administrative Officer - Amount Repayable by the K3-18 to K3-30 Councillors
bull Lunch and Dinner Sponsorship Policy 1450 (cancelled 2014) K3-31 to K3-33
bull Community Use of Suite at BCSE Policy 1420 K3-34 to K3-37
Report authored by Peter Honeyborne Executive Director Finance amp Treasurer
K3-2
Deloitte Deloitte LLP
33 Yonge Street Suite 210
Toronto ON M5E 1G4
Canada
Tel 613-751-5497
Fax613-751-2244
wwwdeloitteca
September8 2014
Private and confidential
Mr John Corbett
Chief Administrative Officer
The Corporation of the City of Brampton 2 Wellington Street West Brampton ON L6Y 4R2
Dear Sir
Subject Amount Repayable by the Mayor
Introduction
You have asked us to provide a calculation of the Amount Repayable by the Mayor and to provide you with a reconciliation of this amount to all of the transactions recorded in the Deloitte Forensic report dated July 30 2014
Reconciliation ofAmount Repayable by Mayor to transactions reported in the Deloitte Forensic Report
A reconciliation of the information contained in our report dated July 30 2014 to the Amount Repayable by the Mayor is provided below in Table 1
Table 1 Summary Reconciliation of Amount per Report to Amount Repayable by the Mayor
Transaction Amount per Amount
Description Count Report Repayable
Breadi of Expense Policy - Flight Passes 187 $129378 $28738
Breach of Expense Policy - Other 19 $11134 $5381
Breach of Amex Card Program 60 $32096 $0
sub-total 266 $172608 $34118
Not enough information 79 $155951 $0
Total 345 $328559 $34118
Further details of this reconciliation can be found in Schedule 3 of this letter
K3^ The Corporation of the City of Brampton September8 2014 Page 2
The Amount Repayable by the Mayor differs from information presented in Schedules 1112 and 13 of the Deloitte Forensic report dated July 30 2014 for the following reasons
bull Regarding flight passes the amount repayable does not include flight passes used by individuals other than Mayor Fennell In addition given that the underlying travel was related to City business the amount repayable by Mayor Fennell was calculated as the difference between the cost of the flight pass credit used minus the calculated cost of economy airfare based on available information (as outlined at Schedule 2)
bull The amount to be repaid relates only to transactions specifically attributable to Mayor Fennell Our report dated July 30 2014 also includes transactions incurred by staff within the Mayors office and other general transactions not specifically attributable to Mayor Fennell As an example we have not included amounts related to breaches of policies for expenses incurred by the Mayors staff
bull The amount to be repaid does not include transactions or amounts which have already been repaid or otherwise credited to the City of Brampton
o We have been advised by Finance staff that the charges for IQ Quizzes incurred on the Mayors wireless account have now been credited to the City
o As indicated in our July 30 2014 report purchases on the Mayors American Express Corporate Card for personal expenses or items not related to City business have been repaid to the City by Mayor Fennell or from the Mayor Susan Fennell Gala account and the Mayor Susan Fennell Community Fund
Amount Repayable by the Mayor
We have prepared a calculation of the Amount Repayable by the Mayor identifying the specific transactions to be repaid This calculation is presented at Schedules 1and 2 attached to this letter and has been summarized in Table 2 below
Table 2 Summary of Amount Repayable by the Mayor
Reference Description Repayable Taxes
Business Class Airfare premiumSchedule 1 $741447 included $741447
hotel rooms expired flight passes
Schedule 2 Flight Pass Use $2363146 $307209 $2670355
Total $3411802
The Amount Repayable by the Mayor is based on the transactions identified in the Deloitte Forensic report dated July 30 2014 plus applicable taxes and less any amounts repaid up to August 15 2014 based on information provided to Deloitte by the City of Brampton Finance Department
K8-10 The Corporation of the City of Brampton September 82014 Page 3
Business Class Airfare premium hotel rooms expiredflight passes
The calculation of the Amount Repayable by the Mayor related to Business Class Airfare premium hotel rooms and expired flight passes is detailed in Schedule 1 including the underlying methodology and assumptions used in the calculation
bull For business class tickets the amount repayable represents the difference between the costs incurred minus the estimated cost of an economy class airfare (based on Mayors staff travelling at the same time) minus any partial repayments received For the ticket to London England $3023 is to be repaid (no repayment has been received by the City for this flight) No amount is repayable for the ticket to Iqaluit Nunavut as a reimbursement has already been received by the City
bull For the identified hotel stays in premium rooms the amount repayable represents the difference between the costs incurred for the premium room minus the cost of the basic hotel room (based on charges incurred by the Mayors staff during the same time period)
bull For expired flight passes we only included an amount repayable related to a flight pass where Mayor Fennell was the only authorized traveler For other expired flight passes available for use by multiple employees (including individuals outside of the Mayors office) or solely by an employee other than Mayor Fennell we did not include these amounts as being repayable by Mayor Fennell
Calculation ofAmount Repayable by the Mayor related to the use offlight passes
The calculation of the Amount Repayable by the Mayor related to the use of flight passes is detailed in Schedule 2 including the underlying methodology and assumptions used in the calculation
The individual amounts calculated represent the difference between the cost of the individual flight passes used and the calculated economy class flight costs (including various fees taxes and charges) The amounts reported in Schedule 2 exclude sales tax (HST and GSTPST prior to the adoption of the HST) As such we have added 13 sales tax ($307909) in Table 2 to adequately calculate the amount to be repaid
We calculated the economy class flight costs based on available data from Statistics Canada related to air fares for Canadian carriers at prices of average economy air fares and additional costs based on publicly-available information primarily from Air Canada
In preparing this calculation we have made certain assumptions as described in detail in Schedule 2 If different assumptions are determined to be more appropriate our calculations and analyses in Schedule 2 would change
Transactions where there was not enough information to determine compliance with Expense Policy
Our report dated July 30 2014 includes transactions where there was not enough information to determine compliance with the Expense Policy As such none of these transactions have been identified as being repayable by Mayor Fennell Had sufficient information been available for these transactions there is a possibility that some transactions would have been identified as breaches of the existing policies and as such repayable by Mayor Fennell
K3-H The Corporation of the City of Brampton September 82014 Page 4
Transactions with insufficient information included the following
bull Contracted driving aid services provided by Total Eclipse Limousine Service and
bull Purchases of souvenirs and other goods
Should you have any questions regarding this letter and attached schedules please do not hesitate to contact me at 416-457-6109 or Guillaume Vadeboncoeur at 613-751-5497
Yours truly
pounduampnXgt LUP
Robert Fowlie CPA CA-IFA CFE Partner
Deloitte LLP
Guillaume Vadeboncoeur CPA CA-IFA CFF Partner
Deloitte LLP
Enclosure (Schedules 12 and 3)
Schedule 1
The Corporation of the City of Brampton Amounts Repayable for Mayor Fennell
Date Vendor Name Description of Expense Expense Amount Amount Repayable (NoteDeloitte Finding
(Note 1) (Note 1) (NoteD Incurred by (Note 1) 2)
Prior Term
Breach of Expense Policy
0ct-07 Amex statement Air Canada Toronto to London Susan Fennell Mayor Fennell 440437 Purchase of business class ticket 440437
Oct-07 Amex statement Air Canada credit Mayor Fennell (55400) Purchase of business class ticket (55400)
Nov-07 Amex statement Air Canada change fee Mayor Fennell 10000 Purchase of business class ticket 10000
Minus estimated cost of economy class ticket based on cost incurred by Mayors (92740) Chief of Staff
Mar-09 Amex statement The Fairmont Empress Victoria Employee 2 216175 Hotel stay in premium room 115000
Jun-09 Amex statement The Fairmont Chateau Whistler Mayor Fennell 292675 Hotel stay in premium room 120750
Feb-13 Air Canada Ontario Pass - Latitude Mayor Fennel 457920 Expired portion of flight pass ($5085 total cost for 10 flight segments 4 flight 203400
segments expired - $5085 x 410 = $2034)
741447
Notes
(D Source Cityof Brampton public report on Mayors Office Expenses or from transaction-specific supporting documents
(2) Amount repayable includes sales taxes
I
To be read in conjunction with Deloittes Forensic ReportPrivate and Confidential Page 1 of 1
Schedule 2
The Corporation of the City of Brampton Amounts Repayable for Mayor Fennell Related to the Use of Flight Passes
Calculation of Fare
Calculated Date
(Notel) Vendor Name
(Note 1) Description of Expense
(Note 1) Expense
Incurred by Amount
(Note 1) Deloitte Finding
Airfare
(Note 2)
NAV
(Note 3) Insurance
(Note 4) ATSC
(Note 5) AIF
(Note 6) Total
Airfare Expense Policy Breach Amount
G = B+C+
D+E+F
Current Term of Council
Toronto bull Dallas North American Latitude Mayor Fennell Use of flight pass (flight date August 720091
Dallas shyToronto North American Latitude Mayor Fennell Use of flight pass [flight date August 12 20091
Toronto shyHalifax Canada East Pass Mayor Fennell Use of flight pass [flight date September 122009]
Halifax shyToronto Canada East Pass Mayor Fennell Use of flight pass [flight date September 13 2009]
Mar-11 Nfld-Tor Eastern Transborder Pass Latitude Mayor Fennell 40868 Use of flight pass
Sep-11 Tor - Casllegar North American Latitude Mayor Fennell 88124 Use of flight pass 30300 712
Sep-11 Casllegar - Tor North American Latitude Mayor Fennetl 68124 Use of flight pass 30300 712
Oct-11 Tor - Vancouver North American Latitude Mayor Fennell 88124 Use of flight pass 30300 2000 300 712
Oct-11 Vancouver shyTor North American Latitude Mayor Fennell 88124 Use of flight pass 30300 2000 300 712 35312 52812
Oct-11 Tor - Calgary North American Latitude Mayor Fennell 92530 Use of flight pass 30300 2000 300 712 35812 56718
Oct-11 Calgary - Tor North American Latitude Mayor Fennell 92530 Use of flight pass 30300 2000 300 712 36312 56218
Nov-11 Tor shyOttawa Rapidair Latitude Mayor Fennell 36634 Use of flight pass 19270 2000 300 712 24782 11852
Dec-11 Ottawa shyTor Rapidair Latitude Mayor Fennell 36634 Use of flight pass 192gt0 712 24282 12352
Jan-12 Tor shyOttawa Rapidair Latitude Mayor Fennell Use of flight pass 21610 712
Jan-12 Ottawa shyTor Rapidair Latitude Mayor Fennell Use of flight pass 21610 712
May-12 Tor - Saskatoon North American Latitude Mayor Fennell Use of flight pass 33810 2000 300 712 2500 39322 53208
Jun-12 Saskatoon shyTor North American Latitude Mayor Fennell 92530 Use of flight pass 33810 2000 300 712 2000 38822 53708
Sep-12 Tor shy Montreal Rapidair Latitude Mayor Fennell 36634 Use of flightpass 21610 2000 300 712 2500 27122 9512
Sep-12 Montreal shy Tor Rapidair Latitude Mayor Fennell 36634 Use of flight pass 21610 2000 300 712 2500 27122 9512
Oct-12 Tor - Bagotville Flight Passes - correction Mayor Fennell 92350 PI Use of flight pass
Oct-12 Bagotville - Tor Flight Passes - correction Mayor Fennell 92350 [71 Use of flight pass 2500
Tor shyMontreal Rapidair Latitude Mayor Fennell 36634 Use of flight pass 2500
Montreal shyTor Rapidair Latitude
North American Latitude
Mayor Fennell Mayor Fennell
36634
92530 Use of flight pass Use of flight pass IP
North American Latitude Mayor Fennel 92530 Use of flight pass
Toronto shyOttawa Ontario Pass Latitude MayorFennell 45792 W Use of flight pass Feb-13 Ottawa shyToronto Ontario Pass Latitude Mayor Fennell 45792 [8] Use of flight pass 2000
Mar-13 Tor - Prince George North American Latitude Mayor Fennell 95858 Use of flight pass 2500
Mar-13 Prince George - Tor North American Latitude Mayor Fennell 95856 Use of flight pass
Mar-13 Tor - Edmonton North American Latitude Mayor Fennell 95858 Use of flight pass 55522
Edmonton shyTor North American Latitude Mayor Fennell 95858 Use of flight pass 55522
Apr-13 North American Latitude Mayor Fennell 95656 Use of flight pass
Apr-13 Halifax shyTor North American Latitude Mayor Fennell 95856 Use of flight pass 55522
May-13 Tor-Regina North American Latitude Mayor Fennell 95658 Use of flight pass
May-13 Regina-Tor North American Latitude Mayor Fennell 95858 Use of flight pass 2000
May-13 Tor - Vancouver North American Latitude Mayor Fennell 95858 Use of flight pass
Jun-13 Vancouver shyTor North American Latitude Mayor Fennell 95856 Use of flight pass
Aug-13 Toronto shyOttawa Ontario Pass Latitude Mayor Fennell 45792 [8] Use of flight pass 712
Aug-13 Ottawa shyToronto Ontario Pass Latitude Mayor Fennell 45792 [8] Use of flight pass 712
Sep-13 Tor - St Johns North American Latitude Mayor Fennell 95857 Use of flightpass
Sep-13 St Johns - Tor North American Latitude Mayor Fennell 95857 Use of flight pass
Toronto shyOttawa Ontario Pass Latitude Mayor Fennell 45792 [81 Use of flight pass
Ottawa shyToronto Ontario Pass Latitude Mayor Fennell 457 92 W Use of flight pass
Sub-Total - Current Term of Council 3092162 1SS79S4
To be read in conjunction with Oeloittes Forensic Report Private and Confidential Page 1 of 3
Schedule 2
The Corporation of the City of Brampton Amounts Repayable for Mayor Fennell Related to the Use of Flight Passes
Calculation of Faro
Calculated Date
(Note 1) Vendor Name
(Note 1) Description of Expense
(Notel) Expense
Incurred by Amount
(Note 1) Deloitto Finding
Airfare
(Note 2) NAV
(Note 3)
Insurance
(Note 4) ATSC
(Note 6) AIF
(Note 6) Total
Airfare Expense Policy Breach Amount
G = B-raquoC+
D+E+F
Prior Term of council
Apr-08 Toronto shyDallas North America shyLatitude Mayor Fennell Use of flight pass
Jun-08 Toronto - Chicago North America shyLatitude Mayor Fennell Use of flight pass
Jun-08 Toronto - Chicago North America shyLatitude Mayor Fennell Use of flight pass
Jul-08 Toronto - Calgary North America bull Latitude Mayor Fennell Use of flight pass
Jul-08 Calgary - Toronto North America shyLatitude Mayor Fennell 70900 Use of flight pass
Aug-08 Toronto bull Dallas North America shyLatitude Mayor Fennell 70900 Use of flight pass
Aug-08 Pallas - Toronto North America bull Latitude Mayor Fennell 70900 Use of flight pass 300
Nov-08 Toronto shyOttawa North American Latitude Mayor Fennell 77400 Use of flight pass 300
Nov-08 Ottawa shyToronto North American Latitude Mayor Fennell 77400 Use of flight pass 22160 2000 300 712 2000 27192 50208
Jan-09 Ottawa shyToronto Canada East Pass Mayor Fennell 42000 Use of flight pass 20140 2000 300 712 2000 25152 16848
Toronto - Ottawa Canada East Pass Mayor Fennell 42000 Use of flight pass 20140 2000 300 712 2500 25652 16346
Toronto - Vancouver bull Victoria North American Latitude Mayor Fennell Use of flight pass
Victoria - Vancouver bull Toronto North American Latitude Mayor Fennell Use of flight pass
Jun-09 Toronto shyVancouver North American Latitude Mayor Fennell 77400 Use of flight pass 35460 300 712 40972 36428
Jun-09 Vancouver shyToronto North American Latitude Mayor Fennell 77400 Use of flight pass 35460 300 712 40472 36928
Toronto shyOttawa Canada East Pass Mayor Fennell Use of flight pass
Jun-09 Ottawa- Toronto Canada East Pass Mayor Fennell Use of flight pass 300 712
Aug-09 Toronto - Halifax Canada East Pass Mayor Fennell Use of flight pass 300 712
Aug-09 Halifax - Toronto Canada East Pass Mayor Fennell Use of flight pass
Aug-09 Toronto - Ottawa Canada East Pass Mayor Fennell Use of flight pass
Aug-09 Ottawa - Toronto Canada East Pass Mayor Fennell 42000 Use of flight pass
Nov-09 Toronto shyOttawa Canada East Pass Mayor Fennell 42000 Use of flight pass
Nov-09 Ottawa shyToronto Canada East Pass Mayor Fennell 42000 Use of flight pass
Nov-09 Ottawa shyToronto Canada East Pass Mayor Fennell 43000 Use of flight pass
Toronto shyOttawa Canada East Pass Mayor Fennell Use of flight pass
Ottawa shyToronto Canada East Pass Mayor Fennell Use of flight pass
Toronto shyOttawa Canada East Pass Mayor Fennell Use of flight pass
Ottawa shyToronto Canada East Pass Mayor Fennell Use of flight pass
Toronto shyOttawa Canada East Pass Mayor Fennell Use of flight pass
Ottawa - Toronto Canada East Pass Mayor Fennell 43000 Use of flight pass 19850 2000 300 712 0-3 Toronto - Moncton Canada East Pass Mayor Fennell 43000 Use of flight pass 30570 2000 300 712
Mar-10 Moncton - Toronto Canada East Pass Mayor Fennell 43000 Use of flight pass 30570 2000 300 712
Mar-10 Toronto - Washington Eastern Transborder Pass Latitude Mayor Fennell 47500 Use of flight pass 37660 2000 300 1210
Mar-10 Washington - Toronto Eastern Transborder Pass Latitude Mayor Fennell Use of flight pass
Jun-10 Toronto bull Boston Eastern Transborder Pass Latitude Mayor Fennell Use of flight pass 37660 2000 300 1210 2500 43670 3830
Jun-10 Boston shyToronto Eastern Transborder Pass Latitude Mayor Fennell Use of flight pass 37660 2000 300 1210 7500 48670 -
Toronto shyOttawa Eastern Transborder Pass Latitude Mayor Fennell Use of flight pass 19850 2000 300 712 2500 25362 22138
Ottawa shyToronto Eastern Transborder Pass Latitude Mayor Fennell 47500 Use of flight pass 19850 2000 300 712 2000 24862 22638
Sub-Total - Prior Term of Council 2052700
TOTAL 5144862 2363148
To be read in conjunction with Oeloittes Forensic Report Private and Confidential Page 2 of 3
Schedule 2
The Corporation of the City of Brampton Amounts Repayable for Mayor Fennell Related to the Use of Flight Passes
Calculation of Fare
Calculated Date Vendor Name Description of Expense Expense Amount Airfare NAV Insurance ATSC AIF Total
Deloitte Finding Expense Policy(Note 1) (Note 1) (Note 1) Incurred by (Note 1) (Note 2) (Note 3) (Note 4) (Note 5) (Note 6) Airfare
Breach Amount
G = BC A B C D E I
D+E+F
Notes
[1] Source City of Brampton public report on Corporate Representation Expenses or from transaction-specific supporting documents
[2] Airfareamount is based on informationfrom Statistics Canada AviationAir Fares Canadian AirCarriers Level I Statistical Table 1 Average fares by sector and fare type group - Canadian air camers Level 1 - Schedules services i) For domestic flights from 2008 to 2012 we used the amounts listed for Domestic - Economy Flightfrom Toronto to Ottawa and Montreal were based on the short-haul average fare amount Other domestic flights were basec on the long-haul average fare amount ii)For domestic flightsfrom2013 we used the 2012 long-haulamount (S33810) increased by a 3 inflationaryfactor resulting in a calculated airfare of S34824 For flightsfrom Toronto to Ottawa and Montreal we used the 2012 short-haul amount ($21610) increased by a 3 inflationary factor resulting in a calculated airfare of $22258 iii)For flight to the United States we used the amount listed for International - Economy
[3] Navigational (NAV) Surcharge within Canada are based on distance with a fee varying from $9 to $20 We used the highest ($20) amount for each flight
[4] Accordingto AirCanadas website the insurance surcharge is S3 CADeach way for travel whollywithinCanada Some exceptions apply We used $3 for each flight
[5] The AirTravellers Security Charge (ATSC) was enacted by the Canadian Parliament For domestic itineraries the ATSC is currently $712 and for transborder itineraries the ATSC is up to $1210 We used an ATSC of $712 for all domestic flights and of S1210 for all transborder flights in our calculations
[6] AirportImprovementFees (AIF) were calculated based on the following amounts (as per locationof enplanement) Toronto $25 00
Bagotville $25 00
Calgary $3000
Casllegar S2700 (Assumed fee to include Casllegar [$700] and Vancouver [$2000] airport improvement fees) Edmonton $25 00
Halifax $2500
Moncton $2000
Montreal $25 00
Ottawa $20 00
Prince George $2000
Regina $2000
Saskatoon $2000
St Johns Newfoundland $20 00
Vancouver $2000
Victoria $3000 (Assumed fee to include Victoria ($1000) and Vancouver [$2000] airport improvement fees)
Boston $7500 (Assumed $7500 including US taxes fees and charges)
Dallas $7500 (Assumed $7500 including US taxes fees and charges) Washington $7500 (Assumed $7500 including US taxes fees and charges)
[7] Transactionswere recorded as a single entry in the Citysaccounting system fora total amount of $1847 The two related flightsegments are presented individually in order to adequately complete the calculations
[8] Flight segmentwas part ofa flight pass with10 flight credits recordedas one transactioninthe Citysaccountingsystem The individual flight segments are presented individually in order to adequatelycompletethe calculations
Private and Confidential Page 3 of 3 To be read in conjunction with Oeloittes Forensic Report
K3-b
Schedule 3
The Corporation of the City of Brampton Reconciliation of the information in the Deloitte Report dated July 30 2014 to the Amount Repayable by Mayor Fennell
Report Schedule
Description Transaction
Count
Amount per Report
Repayable Amount
Note
Sch 11 Breach of Expense Policy - Miscellaneous 11 $459 $0 [I] Sch 11 Breach of Expense Policy - Use of Flight Passes $1847 $1198 [2]
Sch 11 Breach of Amex Express Corporate Card Program Policies and Procedures
$1021 $0 [3]
Sch 11 Not Enough Information to determine Compliance with Expenses Policy- SouvenirOther
34 $5804 $0 [4]
Sch 11 Not Enough Information to determine Compliance with Expenses Policy - Total Eclipse Limousine Service
38 $144150 $0 [4]
Sch 12 Breach of Expense Policy - Use of Flight Passes 88 $68783 $16858 [5] Sch 12 Breach of Expense Policy - Expired Flight Passes $1832 $2034 [6] Sch 12 Breach of Expense Policy - Business Class Airfare $1309 $0 U)
Sch 12 Breach of Amex Express Corporate Card Program Policies and Procedures
$212 $0 [8]
Sch 13 Pre-December 2010 Breach of Expense Policy - Use of FlightPasses
95 $54062 $8647 [9]
Sch 13 Pre-December 2010 Breach of Expense Policy - Expired Flight Passes
$2854 $0 [10]
Sch 13 Pre-December 2010 Breach of Expense Policy - Business Class Airfare
$7316 $3023 [11]
Sch 13 Pre-December 2010 Breach of Expense Policy - Premium hotel rooms
$2050 $2358 [12]
Sch 13 Pre-December 2010 Breach of Amex Express Corporate Card Program Policies and Procedures
50 $30863 $0 [13]
Sch 13 Pre-December 2010 Possible Breach of Amex Express Corporate Card Program Policies and Procedures
$1123 $0 [4]
Sch 13 Pre-December 2010 Possible Breach of Purchase Card
Policies and Procedures $4725 $0 [4]
Sch 13 Pre-December 2010 Not Enough Information to determine Compliance with Expenses Policy - SouvenirOther
$149 $0 [4]
TOTAL $328559 $34118
[1] We have been advised by Finance staff that the nine charges for IQ Quizzes incurred on the Mayors wireless account have now been credited to the City Two of the eleven identified transactions relate to Employee 2 and have been repaid
[2] The repayable amount relates to the difference between the cost of the individual flight passes and calculated economy class flight costs plus 13 in taxes
[3] Five of the transactions relate to Mayor Fenell and were repaid shortly after the charges were incurred The other three transactions relate to the Mayors staff and have been repaid
[4] We did not have enough information to determine whether the expenses were in compliance with or not in compliance with policy As a result the repayable amount is $0
[5] The repayable amount relates to the difference between the cost of the individualflight passes and calculated economy class flight costs plus 13 taxes The amount repayable does not include flight passes used by individuals other than Mayor Fennell (53 of the 89 transactions were for individuals other than Mayor Fennell)
[6] The amount repayable relates to the unused portion of flight passes purchased where Mayor Fennell was the only authorized traveler including taxes
[7] These transactions relate to the Mayors Staff and have been repaid
[8] One transaction relates to Mayor Fenell and was repaid shortly after the charge was incurred The other transaction relates to the Employee 4 and has been repaid
Private and Confidential Page 1 of 2 To be read in conjunction with Deloittes Forensic Report
K3-I1
Schedule 3
The Corporation of the City of Brampton Reconciliation of the information in the Deloitte Report dated July 30 2014 to the Amount Repayable by Mayor Fennell
Notes (continued) [9] The repayable amount relates to the difference between the cost of the individual flight passes and calculated economy class
flightcosts plus 13 taxes The amount repayable does not include flight passes used by individuals other than Mayor Fennell (58 of the 95 transactions were for individuals other than Mayor Fennell)
[10] The expired flight passes were available for use by multiple employees (including individuals outside of the Mayors office) or solely by an employee other than Mayor Fennell As such we did not include these amounts as being repayable by Mayor Fennell
[11] The amount repayable represents the costs incurred for the purchase of business class tickets minus the estimated cost of the airfare (based on Mayors staff travelling at the same time) minus any partial repayments received including applicable taxes
[12] The amount repayable represents the difference between the costs incurred for the premium room minus the cost of the basic hotel room (based on charges incurred by the Mayors staff during the same time period) including applicable taxes
[13] 35 of the transactions relate to Mayor Fenell and were repaid after the charges were incurred The other 15 transactions relate to the Mayors staff and have been repaid
Private and Confidential Page 2 of 2 To be read in conjunction with Deloittes Forensic Report
K3-gt
Deloitte Deloitte LLP
33 Yonge Street Suite 210 Toronto ON M5E 1G4
Canada
Tel 416-601-6451
Fax416-601-6690
wwwdeloitteca
September 5 2014
Private and confidential
Mr John Corbett
Chief Administrative Officer
The Corporation of the City of Brampton 2 Wellington Street West Brampton ON L6Y 4R2
Dear Sir
Subject Amount Repayable by the Councillors
Further to your request please find enclosed a summary schedule of the amounts repayable by the Councillors We have also provided a schedule for each Councillor identifying the transactions to be repaid
The amount repayable is based on the transactions identified in our report dated July 30 2014 plus applicable taxes and less any amounts the Councillors have repaid up to August 15 2014 based on information provided to Deloitte by the City of Brampton Finance Department
At your request we have also included a summary schedule of the amounts repayable by the Councillors which excludes the cost of tickets for events at non-City facilities
We will be writing to you under separate cover to provide the amount repayable by the Mayor
Yours Truly
-rrujgt^_
Robert Fowlie CPA CA-IFA CFE Partner
Deloitte LLP
K3-^
The Corporation of the City of Brampton Summary of Amounts Repayable
Term of Council CorporateReference Total
Expense Accounts Accounts
Councillor Callahan Schedule 1 1740950 5000 1745950
Councillor Dhillon Schedule 2 1853 42884 44737
Councillor Gibson Schedule 3 37402 200000 237402
Councillor Hames Schedule 4 52020 52020-
Councillor Hutton Schedule 5 519195 55000 574195
Councillor Miles Schedule 6 167240 54000 221240
Councillor Moore Schedule 7 70118 70118-
-Councillor Palleschi Schedule 8 14526 14526
Councillor Sanderson Schedule 9 115245 46155 161399
Councillor Sprovieri Schedule 10 55750 200000 255750
2774299 603038 3377338
The Corporation of the City of Brampton Summary of Amounts Repayable Excluding Tickets for Events at Non-City Facilities
Term of Council CorporateReference
Expense Accounts Accounts
Councillor Callahan Schedule 1 1706450 1706450-
Councillor Dhillon Schedule 2 1853 42884 44737
Councillor Gibson Schedule 3 12100 200000 212100
Councillor Hames Schedule 4 31020 31020-
Councillor Hutton Schedule 5 444603 50000 494603
Councillor Miles Schedule 6 64240 54000 118240
Councillor Moore Schedule 7 26702 26702-
-Councillor Palleschi Schedule 8 14526 14526
Councillor Sanderson Schedule 9 58745 41155 99899
Councillor Sprovieri Schedule 10 7500 200000 207500
2367739 588038 2955777
Sch
ed
ule
Th
eA
mo
un
ts
61
5(H
ote
l)
Ter
mo
f
Bro
ach
of
Jun
-11
Jut-
11
Apr
-12
Oct-
12
Oct
-12
Sep-
13A
ug-1
1A
ug-1
1O
ct-
12
Ma
r-1
3
Aug
-11
Aug
-11
Oct
-11
No
v-1
1
Dec-1
1
Ja
n-1
2
Feb
-12
Sep
-12
Dee-1
2
Dec-1
2
Ja
n-1
3
Ju
M3
Dee-1
3
Brea
ch
of
Co
rpo
rate
Bro
ach
of
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01
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tes
(1)
(2)
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Pri
vate
an
dR
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or B
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4
Am
ount
rep
ayab
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nclu
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sale
s ta
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incl
udet
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ose
The
atre
and
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erA
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of C
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sura
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l B
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psy
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No
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)
20
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70
36
15
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73
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20
63
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Am
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Det
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(No
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1
161
6 42
N
ot a
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466
2 70
N
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gibl
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32
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467
3 70
N
ot a
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deve
lopm
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165
8 14
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gibt
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nd b
usin
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deve
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exp
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1
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56
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an
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and
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6 60
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10
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se u
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of
two
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easo
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tick
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40
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29
6 52
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d o
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100
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one
of t
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80
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one
of
two
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29
8 00
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ts
for
5 pe
rfor
man
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ou
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one
of tw
o ti
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s
50 0
0 S
po
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use
d o
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s
90 0
0 S
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d o
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f tw
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80
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ou
se u
sed
on
e o
f tw
o t
icke
ts
13
00
0
Sp
ou
se u
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on
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f tw
o tx
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90
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ou
se u
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one
of
two
hck
ets
22
3 8
7 A
irfa
re f
or s
po
use
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ounc
ilor
sta
ted
he
inte
nds
to r
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burs
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To
tal
-Ter
m o
f C
ounc
il E
xpen
so A
cco
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tal
bull T
erm
ofC
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nci
l E
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so A
cco
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t E
xclu
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g T
icke
ts f
or E
von
ts a
t N
on
-Cit
y F
aci
liti
es (
No
te 3
)
50 0
0 S
po
use
use
d on
e of
tw
o ti
cket
s N
ot a
an
even
t cov
ered
by
Pok
ey 1
4 5
0
To
tal
-C
orp
ora
te A
cco
un
ts
To
tal
-C
orp
ora
to A
cco
un
ts E
xclu
din
g T
icko
ts f
or E
von
ts a
t N
on-C
ity
Fac
ilit
ies
(No
te 3
)
To
be r
ead
m c
onju
ncti
on w
ith
Del
otte
s F
oren
sic
Th
eA
mo
un
ts
Da
te
(No
toD
(No
te2)
Ter
mo
f
Bro
ach
of
No
v-1
1
Co
rpo
rate
Bre
ach
of
May
-201
3
Sep
-20
13
Dec-2
01
2
No
tes
(1)
(2)
(3)
Pri
va
tea
nd
84
37
29
94
7
45
00
42
68
4
41
88
4
Rep
ort
JO
Sch
ed
ule
2
Co
rpo
rati
on
of t
he C
ity
of
Bra
mp
ton
R
epa
yab
le f
or V
icky
Dh
illo
n
Vo
nd
or N
am
o
Des
crip
tio
n o
f E
xpo
nso
A
mo
un
t D
olo
ltte
Fin
din
g
Am
ou
nt R
epa
yab
le
(No
toD
(N
oto
D
(No
te D
Cou
nci
l Exp
onso
Acc
ou
nt
Exp
en
se P
oli
cy
Ba
j M
OB
ILIT
Y C
EL
LU
LA
R I
NC
4
16
52
66
20
0-N
0V
11
1
03
94
E
xpen
se in
clud
es $
16 4
0 of
per
sona
l lo
ng d
ista
nce
call
s
Cou
ncil
or in
dica
ted
he w
ll r
eim
burs
e
To
tal
bull T
orm
of
Co
un
cil
Exp
enso
Acc
ou
nt
T
otal
bull T
orm
of
Co
un
cil E
xpo
nso
Acc
ou
nt
Exc
ludi
ng T
icke
ts f
or E
von
ts a
t N
on-C
ity
Fac
ilit
ies
(Not
e 3)
Acc
ou
nts
Exp
en
se P
oli
cy
Per
Die
m C
laim
at
FC
M P
rinc
e G
eorg
e 30
8 51
P
er d
iem
cla
med
on
Mar
ch 5
20
13
but
dxl
not
arr
ive
un
ti M
arch
6
20
13
H
otel
Ul
incl
ud
es fo
od a
nd l
iquo
r ch
arg
es
Ho
tel
at
FC
M V
an
co
uver
101
9 27
H
otel
Ml i
nclu
des
room
upg
rade
and
roo
m s
ervi
ce c
harg
es f
orfo
od a
nd l
iquo
r P
er
Die
m C
lam
at
FC
M O
tta
wa
1
01
78
L
un
ch
es
were a
va
iab
le a
t th
e c
on
fere
nce
To
tal
-C
orp
ora
to A
cco
un
ts
To
tal
-C
orp
ora
te A
cco
un
ts E
xclu
din
g T
icko
ts f
or E
von
ts a
t N
on
-Cit
y F
acil
itie
s (N
ote
3)
So
urc
e D
eia
tte
Fo
ren
sic
Rep
ort
da
ted
Jul
y 30
2
01
4
Am
ou
nt
rep
aya
ble
in
clu
des
sa
les
taxe
s C
ty f
acl
ies
incl
ude
the
Ro
se T
heat
re a
nd P
ower
Ade
Cen
tre
To
be r
ead
n co
njun
ctio
n w
ith
Del
oa
es
For
ensi
cC
on
fid
en
tia
l
Schedule 3
The Corporation of the City of Brampton Amounts Repayable for Grant Gibson
Date Vendor Namo
(Note 1) (Note 1)
Torm of Council Exponso Account
Breach of Expenso Policy
Dec-10 P-CARD - ZONTA CLUB OF BRAMPTON
Jan-11 TRANSFER JOURNAL JAN 2011
Aug-11 TH11-34 Jun-12 TJTH-12-39
Nov-12 ZONTA CLUB OF BRAMPTON - CALEDON May-13 BRAMPTON BEAST HOCKEYCLUB
Corporato Accounts
Breach of Policy - Community Use of Suite Policy 1420
Jan-2011
Feb-2011
Mar-2011
Jan-2012
Notes
Source Deloitte Forensic Report dated July 302014(1) (2) Amount repayable includes sales taxes
(3) City facilities includethe Rose Theatre and PowerAde Centre
Description of Expenso (Note 1)
ZONTA CLUB tickets G Gibson
Tickets for The Good The Bad The Ugly - Feb 26710 Art of Jazz Festival Passes
Tickets for Brampton Global Jazz amp Blues Festival Series Women of Achievement
Founder Club Seats
PowerAde Suite - Brampton Battalion PowerAde Suite - Brampton Battalion PowerAde Suite - Brampton Battalion PowerAde Suite - Brampton Battalion
Amount Dolortte Finding
(Note 1)
16209 Spouse used one of two tickets 5000 Spouse used one of two tickets
16000 Spouse used one of eight tickets 456 00 Spouse used one of four tickets for some nights
9000 Spouse used ticket 131515 Donated tickets to specified community group except for 3 games attended with spouse
Total bull Term of Council Expense Account Total - Term of Council Expense Account Excluding Tickets for Evonts at Non-City Facilities (Note 3)
50000 Councillor attended with wife and some family members No specific record of other attendees 50000 Councillor attended with wife and some family members No specific record of other attendees 50000 Councillor attended with wife and some family members No specific record of other attendees 50000 Tickets provided to local Brampton family and mends
Total bull Corporato Accounts Total bull Corporato Accounts Excluding Tickets for Events at Non-City Facilities (Note 3)
Amount Repayablo (Note 2)
9000
2500
2000
7600
9000
7302
37402
500 00
500 00
500 00
50000
200000
7^
SO
To be read in conjunction with Deloittes Forensic ReportPrivate and Confidential
Schedule 4
The Corporation of the City of Brampton Amounts Repayable for Sandra Hames
Date Vendor Namo Description of Expenso Amount Doloitto Finding Amount Repayable (Note 2)
(Noto 1) (Noto 1) (Noto 1) (Noto 1)
Term of Council Exponso Account
Broach of Expense Policy
Jun-11 ROTARY CLUB OF BRAMPTON SOUTH Lobster amp Chicken Dinner - Fundraising Project 30000 Spouse used one of four tickets 7500
Jul-11 CHINGUACOUSY LIONS CLUB BBQ Fundraiser Tickets 8000 Spouse used one of two tickets 4000
Jul-11 SANDRA HAMES Lobster Fest Tickets 15000 Spouse used one of two tickets 7500
Aug-11 Oct-11
2011-37 2011-41
Cabaret Ticket 283871
Symphony Tickets Subscription 12698 Spouse used one of four tickets No information on use of other 2 tickets 40000 Spouse used one of two tickets in series One series donated to specific community group No
3700
4000
information on use of other 3 series
Oct-12 ROSE THEATRE 4 Tickets shyRose Orchestra Gala 60000 Spouse used one of four tickets No information on use of other 2 tickets 15000
Jul-13 CHINGUACOUSY LIONS CLUB Chinguacousy Lions B8Q bull 2 tickets 4000 Spouse used one of two tickets 2000
Jul-11 SANDRA HAMES Ottawa Business - Jun 30 - Jul 2 - Mileage 49296 Mileage claim was not reduced by 160km to reflect monthly car allowance 8320
Total bull Term of Council Expenso Account Total - Term of Council Expenso Account Excluding Tickots for Events at Non-City Facilities (Note 3)
Notes
(1) Source Deloitte Forensic Report dated July 30 2014
(2) (3)
Amount repayable includes sales taxes City facilitiesinclude the Rose Theatre and PowerAde Centre
7^
To be read in conjunction with Deloittes Forensic ReportPrivate and Confidential
Schedule 5
The Corporation of the City of Brampton Amounts Repayable for John Hutton
Date
(Note 1)
Vendor Name
(Note 1)
Description of Expense (Noto 1)
Amount
(Note 1) Deloitte Finding Amount Repayable (Note 2)
Torn) of Council Exponso Account
Breach of Expense Policy
Jan-11 NPC ALUMNI ASSOCIATION Membership - 2 years 4 hardcopy of blue book 15050 Two year membership Not a community membership 150 50
Feb-12 ALUMNI ASSOCIATION OF THE NPC Membership Renewal 15050 Two year membership Not a community membership 150 50
Jan-13 ALUMNI ASSOCIATION OF THE NPC SCHOOL 2013 Membership 75 25 One year membership Not a community membership 7525
Dec-13 NPC ALUMNI ASSOCIATION NPC Alumni - membership 7525 One year membership Not a community membership 7525
May-11 ONTARIO PARKS ASSOCIATION Ontario Parks Association Anniversary- Registration 30000 Not an eligible professional and busines development expense 30000
Nov-11 ONTARIO PARKS ASSOCIATION Refund of Golf Fees (14000) Refund relates to OPA registration (golf fees) (14000)
Aug-11 JOHN HUTTON Ontario Parks Association - Aug 19 - 2111 - Accomodations 37290 Not an eligible professional and busines development expense 372 90
reimbursement
Sep-11 JOHN HUTTON Ontario Parks Association 12595 Not an eligible professional and busines development expense 135 00
Jul-11 ONTARIO PARKS ASSOCIATION Donation - OPAs 75th Anniv Legacy Garden 50000 Not an eligiblecommunity involvement expense Counallor intended donation to be from 500 00
City (not his account) Dec-10 OLDTIMER BENEFIT HOCKEY NHL Alumni Benefit Hockey Game - Feb 4 7571 Spouse used one of four tickets 1893
Jan-11 TRANSFER JOURNAL JAN 2011 Tickets for The Good The Bad The Ugly - Feb 26710 5000 Spouse used one of two tickets 25 00
Feb-11 JOHN HUTTON 2 Tickets to Huttonvilie UC Groundhog Supper - Feb 311 3000 Spouse used one of two tickets 15 00
Mar-11 BRAMPTON shyHEART LAKE ROTARY CLUB 20th anniversary tickets - Mar 2611 10000 Spouse used one of two tickets 50 00
May-11 JOHN HUTTON Huttonvilie U C Ham Dinner - Apr 1411 3000 Spouse used one of two tickets 1500
May-11 TJ-2011-17 Brampton Symphony Subscription 30000 Spouse used one of two tickets for five separate events 150 00
Jun-11 JOHN HUTTON Tickets for FFCP Spring Breakfast amp norval UC BBQ 6600 Spouse used one of two tickets 33 00
Jul-11 JOHN HUTTON Huttonvilie U C Lobster Dinner - Jun 17 amp Home Church Beef BBQ - Jun 10400 Spouse used one of two tickets 52 00
11
Jul-11 TH-11-25 ORDER 0274628 Subscription to various Rose Theatre events 132000 Spouse used one of two tickets for thirteen separate events 66000
Aug-11 TH11-35 REM 280704 - Bobby McFerrin 7201 Spouse used one of four ticekts 1800
Sep-11 JOHN HUTTON Annual Pork BBQ 2600 Spouse used one of two tickets 1300
Oct-11 JOHN HUTTON Colours In The Storm - Tickets 4000 Spouse used one of two tickets 20 00
Nov-11 JOHN HUTTON Huttonvilie United Church Shore Supper - Oct 2011 3000 Spouse used one of two tickets 1500
Dec-11 TH1147 BCB Christmas at The Rose 4000 Spouse used one of two tickets 20 00
Feb-12 JOHN HUTTON Huttonvilie United Church Groundhog Day Supper - Feb 212 3000 Spouse used one of two tickets 1500
Mar-12 JOHN HUTTON Huttonvilie United Church Ham Supper - Mar 2212 3200 Spouse used one of two tickets 1600
Apr-12 2012-18 Rose Summer Series Subscription 15611 Spouse used one of two tickets at four separate events 78 06
May-12 TJ THEATRE 12-30 20122013 Rose Theatre Subscription 57729 Spouse used one of two tickets at six separate events 288 65
Jun-12 JOHN HUTTON Norval United Church Chicken BBQ - Jun 212 2600 Spouse used one of two tickets 13 00
Jun-12 JOHN HUTTON Huttonvilie UC Lobster Dinner - Jun 1512 8000 Spouse used one of two tickets 40 00
Sep-12 STE LOUISE OUTREACH CENTRE OF PEEL 30th Anniversary Gala - Tickets 6000 Spouse used one of two tickets 30 00
Sep-12 JOHNHUTTON 2 tickets to Union PresbyterianChurch Pork BBQ - Sep 2912 3000 Spouse used one of two tickets 15 00
Oct-12 CHINGUACOUSY LIONS CLUB 2 Tickets - Anniversary Dinner 13000 Spouse used one of two tickets 65 00
Nov-12 SHARE AGRICULTURE FOUNDATION Share Concert 5000 Spouse used one of two tickets 25 00
Dec-12 TRF DECEMBER 2012(1) Christmas at the Rose 12000 Spouse used one of two tickets al two separate events 7500
Feb-13 BRAMPTON BOARD OF TRADE Mayors Luncheon 11000 Spouse used one of two tickets 55 00
Feb-13 CANADA SKATES Jan 12 Performance Tickets 8000 Spouse used one of two tickets 4000
Apr-13 JOHNHUTTON 2 Tickets for Huttonvilie United Church Ham Dinner 3000 Spouse used one of two tickets 1500
May-13 ROTARY CLUBOF BRAMPTON- HEART LAKE 8 Tickets For Annual Poor Boys ampGirts Luncheon 28000 Spouse used one of eight tickets 35 00
May-13 JOHNHUTTON Norval UC Chicken BBQ 3000 Spouse used one of two tickets 15 00
May-13 Jul-13
Rose Theatre Rose Theatre
2 Senior Subscriptions Rose Orchestra Tickets for The Santaland Diaries amp 1314 Subscription
39600 53450
Spouse used one of two tickets at six separate events Spouse used one of two tickets at six separate events
19800
267 25
Oct-13 ROSE THEATRE Retruned tickets for Jesse Cook amp Santaland Diaries (14950) Tickets returned (7475)
Aug-13 JOHN HUTTON Chingacousy Lions Annual Steak BBQ - 2 Tickets 4000 Spouse used one of two tickets 2000
Sep-13 ROSE THEATRE 2 Tkts C Hadfield Nov 26713 12100 Spouse used one of two tickets 60 50
Od-13 JOHNHUTTON 2 Ttckets for Union Presbyterian Chruch 3000 Spouse used one of two tickets 15 00
Od-13 FEDERATION OF FILIPINO CANADIANS 3 Tickets Harvest Breakfast 7500 Spouse used one of three tickets 25 00
Oct-13 SHARE AGRICULTURE FOUNDATION 2 Tickets for SHARES Annual Dinner 15000 Spouse used one of two tickets 75 00
Apr-13 Oct-13
Rose Theatre BRAMPTON BEAST HOCKEY CLUB
Rose Summer Theatre Tickets
Founders Club Seats
21700 Spouse used one of two tickets at four separate events 131515 Seasons tickets purchased Councillorattended games with spouse and friends and gave
108 50
73021
some tickets to community volunteers No specific record of attendees
Dec-11 BELL CANADA Dec 211 10667 Expense paid twice 10667
Dec-11 JOHNHUTTON Bell Canada shyDec11 10667 Expense paid twice 106 67
Dec-13 EDC031 Souvenir-Apr 122013 25888 Donation exceeds limit of S250 888
Total - Term of Council Expense Account Total - Term of Council Expense Account Excluding Tickots for Events at Non-City Facilities (Noto 3)
To be read in conjunction with Deloittes Forensic ReportPrivate and Confidential
Th
e
Da
te
(No
to1)
Co
rpo
rate
Bro
ach
of
Ju
n-2
01
3
Bre
ach
of
Do
c-2
01
1
No
tes
(1)
(2)
(3)
Pri
vate
an
dR
epo
rt
So
Sch
ed
ule
S
Co
rpo
rati
on
of th
e C
ity
of
Bra
mp
ton
A
mo
un
ts R
epa
yab
le f
or J
oh
n H
utt
on
Ven
do
r N
am
e
Des
crip
tio
n o
f E
xpo
nso
A
mo
un
t D
eloi
tte
Fin
ding
A
mo
un
t R
epa
yab
le (
No
to 2
) (N
ote
1)
(No
tel)
(N
ote
1)
Acco
un
ts
Lu
nch
an
d D
inn
er
Sp
on
so
rsh
ip P
oli
cy
Car
abra
m O
peni
ng C
erem
on
ies
100
00
Sp
ou
se u
sed
one
of tw
o ti
cket
s
Not
a a
n ev
ent
cove
red
by P
olic
y 14
50
Po
licy -
Co
mm
un
ity U
se o
f S
uit
e P
oli
cy 1
42
0
Po
wer
Ad
e S
uit
e -
Bra
mp
ton
Bat
tali
on
500
00
Att
ende
d g
am
e w
ith
fam
ily
To
tal
-C
orp
ora
te A
cco
un
ts
Tot
al bull
Cor
pora
te A
cco
un
ts E
xclu
ding
Tic
kets
for
Eve
nts
at
Non
-Cit
y F
acil
itie
s (N
ote
3)
Sour
ce
Del
oitt
e F
oren
sic
Rep
ort d
ated
Jul
y 3
02
01
4
Am
ount
rep
ayab
le i
nclu
des
sale
s ta
xes
Cit
yfa
cilit
ies
incl
udet
heR
ose
The
atre
and
Pow
erA
deC
entr
e
To
be r
ead
in c
onju
ncti
on w
ith
Del
oitt
es
For
ensi
c C
on
fid
enti
al
Schedule 6
The Corporation of the City of Brampton Amounts Repayable for Gael Miles
Date Vendor Name
(Note 1) (Note 1)
Term of Council Expense Account
Breach of Expense Policy
Jun-11 ROTARY CLUB OF BRAMPTON SOUTH
May-12 AMEX-BBOT Oct-12 ROSE THEATRE
Dec-12 GAEL MILES
Jul-13 GAEL MILES
Apr-12 MARKETING PAD INC Apr-13 MARKETING PAD INC Dec-13 GAEL MILES
Aug-13 ROGERS ATampT WIRELESS Dec-13 GAEL MILES
Corporate Accounts
Breach of Lunch and Dinner Sponsorship Policy
Jun-2012
Breach of Expense Policy
Jun-2013
Description of Expense (Note 1)
Lobster amp Chicken Dinner - fundraising project Business Person of the year Gala 4 Tickets bull Rose Orchestra Gala
Rotary Fundraiser 4 tickets for Rotary Club Brampton South Web Hosting Fee Hosting Website Miles bull National Safety Conference Chicago bull mileage Aug113 Miles - National Safety Conference Chicago - Per diem
Brampton Arts Council Golf and Dinner
FCM Vancouver Per Diem
Amount Deloitte Finding
(Note 1)
30000 Spouse used one of two tickets 61236 Family used three of six tickets (spouse and daughters) 60000 Spouse used one of four tickets 25000 Spouse used one of two tickets 300X Spouse used one of four tickets
5088 Static website last used for election campaign Charge should be $17299 17299 Static website last used for election campaign 71192 Mileage claim not reduced by 160km to reflect car allowance 15297 Personal calls $10 not reimbursed Councillor stated she intends to reimburse
42500 Per diem claimed for lunch that was available at the conference
Total bull Term of Council Expense Account Total - Term of Council Expense Account Excluding Tickets for Events at Non-City Facilities (Note 3)
48000 Councillor did not attend the event Spouse and guest attended Policy required return of tickets for distribution according to guest protocol
35377 Meals claimed on June 4th 2013 Councillor returned early from tnp on June 3rd 2013 Councillor stated that she intends to repay this amount
Total bull Corporate Accounts Total - Corporate Accounts Excluding Tickets for Events at Non-City Facilities (Note 3)
Amount Repayable
(Note 2)
15000
68000
15000
12500
7500
19210
19210
8320
1000
ISPO
167240
Notes
d) Source Deloitte Forensic Report dated July 30 2014 Amount repayable includes sales taxes(2)
(3) City facilities include the Rose Theatre and PowerAde Centre
To be read in conjunction with Deloittes Forensic ReportPrivate and Confidential
Schedule 7
The Corporation of the City of Brampton Amounts Repayable for Elaine Moore
Date
(Note 1)
Vendor Name
(Note 1)
Description of Expense (Note 1)
Amount
(Note 1) Deloitte Finding
Amount Repayable (Note 2)
Term of Council Expenso Account
Breach of Expense Policy
Jan-11 ROBBIE BURNS
Mar-11 UNITED ACHIEVERS CLUB
Oct-11 BRAMPTON ACCCC
Feb-12 AMEX shyLORNE SCOTS
Apr-12 TH-12-15
Jun-12 TJ TH-12-40
Feb-13 UNITED ACHIEVERS CLUB
Mar-13 AMEX shyLORNE SCOTS
Mar-13 AMEX - WOHC FOUNDATION
Jun-13 BRAMPTON BEAST HOCKEY CLUB
Oct-12 OLIVE BRANCH OF HOPE
Dinner Dance bull Jan 2911
Celebrity Men Who Cook - Table of 8 Christmas Party bull Table of 8 Robbie Burns Dinner Dance Tickets
Brampton Symphony Orchestra Tickets - Order 9 299057 bull May 512 Tickets for Brampton Global jazz amp Blues Festival Series Celebrity Chef - 2 Tickets Robbie Bums Dinner Dance Tickets
Toronto Maple Leafs Alumni Game Founder Club Seats
Celebrate Life Fundraiser
40000 32000 32000 33110 32000
45600 9000
18000 6000
1315 15 300ro
Spouse used one of eight tickets No information on use of other tickets Spouse used one of eight tickets No information on use of other tickets Spouse used one of eight tickets No information on use of other tickets Tickets used by family including spouse Other non-famiJyattendees Tickets used by family including spouse Other non-family attendees
Spouse used one of four tickets at three separate events Spouse used one of two tickets Spouse used one of four tickets Spouse used one of four tickets Spouse used three tickets Remainder of games donated to specific community group Family members used two tickets
5000
4000
4000
12416
8000
11400
4500
4500
1500
7302
7500
Total - Term of Council Expense Account
Total - Term of Council Expense Account Excluding Tickets for Events at Non-City Facilities (Note 3)
70118
Notes
(1) (2) (3)
Source Deloitte Forensic Report dated July 302014 Amount repayable includes sales taxes City facilities include the Rose Theatre and PowerAde Centre
7=
To be read in conjunction with Deloittes Forensic ReportPrivate and Confidential
Schedule 8
The Corporation of the City of Brampton Amounts Repayable for Paul Palleschi
Date
(Notel) Vendor Name
(NotoD
Description of Expenso (NotoD
Amount
(NotoD Dololtto Finding Amount Ropayablo (Noto 2)
Term ofCouncil Exponso Account
preach of Expense Policy May-13 Nov-13
BRAMPTONBEAST HOCKEYCLUB PAUL PALLESCHI
2 Seats for Founders Club Reimbursement for Beast Tickets
131515 Personal purchase of seasons tickets (131515) Reimbursement of personal purchase Reimbursement should be S1460
146041
(131515)
Total-Term of Council Exponso Account Total -Term of Council Expenso Account Excluding Tickets for Evonts at Non-City Facilities (Noto 3)
Notes
(1) Source Deloitte Forensic Report dated July 302014 (2) Amount repayable includes sales taxes (3) City faciixies includethe Roso Theatre and PowerAde Centre
To be read in conjunction with Delottes Forensic Report Private and Confidential
Sch
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m
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ach
of
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-11
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n-1
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-12
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r-1
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r-1
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ach
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vate
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Co
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rate
Ca
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s a
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Pro
ced
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s
Sour
ce
Del
oitt
e F
oren
sic
Rep
ort
date
d Ju
ly 3
0 2
014
Am
ount
rep
ayab
le i
nclu
des
sale
s ta
xes
Cit
yfa
cilit
ies
incl
udet
he R
ose
The
atre
and
Pow
erA
de C
entr
e
Co
nfi
den
tia
l
Des
crip
tio
n o
f E
xpen
se
(No
toD
Bea
t T
he M
id W
inte
r B
lue I
V -
Fu
nd
rais
er
2 T
icke
ts f
or G
race U
nte
d F
un
dra
iser
KA
BA
KO
S T
hea
tre T
ickets
-D
ec 9
11
Tic
kets
for
And
re P
hiE
ppe
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non
Tic
kets
for
Ro
bb
ie B
um
s D
inn
er D
an
ce
Cle
rgy
App
reci
atio
n D
inne
r T
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tre T
ickets
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ual
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dral
sing
dinn
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Apr
14
12
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ickets
for
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ul
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rk)
of C
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ck T
ieB
lue J
ea
ns
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t
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bb
ie B
um
s D
inn
er a
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nce
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ino
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nera
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nce
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bb
ie B
urn
s D
inn
er a
nd
Da
nce
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bb
ie S
um
Din
ner
amp D
an
ce
FC
M -
Air
fare
-S
po
use
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abra
m O
peni
ng C
erem
onie
s
AM
O O
tta
wa
-A
cco
mm
od
ati
on
s
Am
ou
nt
Ro
pa
yab
io (
No
to
21
95
00
40
00
18
00
0
13
66
0
45
00
40
00
57
70
45
00
98
50
12
5 0
0
45
00
40
00
45
00
45
00
Am
ou
nt
Del
oit
te F
ind
ing
(N
oto
D
190
00
Sp
ou
se u
sed
one
of t
wo
tick
ets
600
0 S
po
use
use
d o
ne o
f tw
o ti
cket
s
360
00
Sp
ou
se u
sed
one
of t
wo
tick
ets
Cou
ncJo
r st
ated
he
inte
nds
to r
eim
burs
e
273
20
Sp
ou
se u
sed
one
of t
wo
tick
ets
Co
un
do
r st
ated
he
inte
nds
to r
eim
burs
e
839
0 S
po
use
use
d on
e of
tw
o ti
cket
s 80
00
Sp
ou
se u
sed
one
of t
wo
tick
ets
102
69
Sp
ou
se u
sed
one
of t
wo
tick
ets
Cou
ncil
or s
tate
d he
Int
ends
to
reim
burs
e
135
00
Sp
ou
se u
sed
one
of
thre
e ti
cket
s
197
00
Sp
ou
se u
sed
one
of t
wo
tick
ets
25
0 00
S
po
use
use
d on
e of
tw
o ti
cket
s
90 0
0 S
po
use
use
d o
ne o
f tw
o ti
cket
s
60
00
S
po
use
use
d on
e of
tw
o b
cket
s
135
00
Sp
ou
se u
sed
one
of t
hree
bck
ets
9
00
0
Sp
ou
se u
sed
one
of t
wo
bck
ets
103
25
Ca
rd u
sed
for
per
son
al
pu
rch
ase
-N
ot r
eim
bu
rsed
To
tal
bull T
erm
of
Co
un
cil
Exp
on
so A
cco
un
t
Tot
al bull
Ter
m o
f C
ounc
il E
xpen
so A
cco
un
t E
xclu
ding
Tic
kets
for
Eve
nts
at
Non
-Cit
y F
acil
itie
s (N
oto
3)
100
00
Spou
se u
sed
one
of tw
o ti
cket
s N
ot a
an
even
t co
vere
d by
Pol
icy
14 5
0
108
5 18
H
otel
Ml i
nclu
des
pers
onal
cha
rges
for
add
itio
naln
ight
s an
d ro
om s
ervi
ce
Fna
nce
coul
d no
t fin
d re
paym
ent
of c
ha
rges
To
tal
-Co
rpo
rate
Acco
un
ts
Tot
al -
Co
rpo
rate
Acc
ou
nts
Exc
ludi
ng T
icke
ts f
or E
ven
ts a
t N
on-C
ity
Fac
iWkt
s (N
ote
3)
To
be r
ead
m c
onju
ncti
on w
ith
Det
ofl
es
For
ensi
c
Schedule 10
The Corporation of the City of Brampton Amount Repayable for John Sprovieri
Dato Vendor Name Description of Expense Amount Deloitte Finding Amount Repayablo (Noto 2) (Note 1) (NotoD (Note 1) (Noto 1)
Ternof Council Expense Account
Broach of Expense Policy
Mar-11 FILIPINO ATHLETIC ASSOCIATION OF Dinner Dance Tickets - Feb 16711 5000 Spouse used one of two tickets 2500
Feb-12 I ROCK PINK CANCER RELIEF INC Sponsorship 500 00 Spouse used one of ten tickets 5000
May-12 ST MARGUERITE DYOLMLLE PARISH Benefit Dinner Dance 18500 Spouse used one of two tickets 9250
May-13 ST MARGUERITE DYOUVILLE PARISH Tickets For Fr James Tobin 50th Anniversary Event 13000 Spouse used one of two tickets 6500
Jul-13 WILLIAM OSLER HEALTH SYSTEM FOUNDATION Osier Foundation Benefit Conceit 50000 Spouse used one of two tickets 25000
Dec-13 JOHN SPROVIERI Meals per diem for India trade mission 1275 00 Three meals per day claimed before trip Trip Itinerary indicates that many meals were provided 7500
on Trade Mission
Total bull Term of Council Expense Account Total - Term of Council Expense Account Excluding Tickets for Events at Non-City Facilities (Note 3)
Corporato Accounts
Broach of Policy - Community Use of Suite Policv 1420
Dec-2011 PowerAde Suite - Brampton Battalion 500 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 500 00
Jan-2012 PowerAde Suite - Brampton Battalion 50000 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1450 50000
Feb-2012 PowerAde Suite - Brampton Battalion 200 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 200 00
Oct-2012 PowerAde Suite - Brampton Battalion 200 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 20000
Jan-2013 PowerAde Suite - Brampton Battalion 200 00 Tickets residentprovided to same did not meet tho business purpose criteria in Policv 14 2 0 200 00
Jan-2013 PowerAde Suite - Brampton Beast 200 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 20000
Jan-2013 PowerAde Suite - Brampton Beast 200 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 200 00
Total bull Corporate Accounts Total bull Corporate Accounts Excluding Tickets for Events at Non-City Facilities (Note 3
Notes
(1) (2) (3)
Source Deloitte Forensic Report dated July 302014 Amount repayable includes sales taxes City facilities include the Rose Theatre and PowerAde Centre
(jo
o
To be read in conjunction with Delorttes Forensic ReportPrivate and Confidential
K3-3I
SECTION GENERAL
SUBJECT Lunch and Dinner Sponsorship POLICY 1450
EFFECTIVE January 26 2005 REPLACES Policy dated March 12001 PAGE 1 of 3
APPROVED BY CW024-2001 CW031-2005 PROCEDURES UPDATED BY na
POLICY STATEMENT
This policy sets forth a coordinated approach for managing the Corporations sponsorship participation at community based lunch and dinner events to ensure that the Citys support and attendance at such events is visible
PURPOSE
The policy outlines a procedure as to how the Mayor Councillors and staff register for an event prioritizes booking and addresses the process to be followed when bookings change in keeping with the intent to ensure that the Citys presence at events is visible
In order to manage requests for sponsoring dinner and lunch events the MAJOR dinner and lunch policy supports the purchase of table(s) at each approved event to a budget amount approved each year
SCOPE
The policy applies to the Mayor Councillors City Employees and communitybusiness representatives (eg volunteers)
The policy does not apply to persons who are registered for an event yet are unable to attend the event due to illness or unforeseen circumstances
PROCEDURE
Each year staff shall submit a report to Council through Committee of Council recommending a list of community lunch and dinner events to be sponsored under this policy
For lunch events a Councillor may register for a maximum of one ticket For dinner events a Councillor shall have the option to register for a maximum of two tickets for himherself and a guest A guest can include a family member friend or other associate
www brampton ca
K3-32
SECTION GENERAL POLICY 1450SUBJECT Lunch and Dinner Sponsorship
EFFECTIVE January 26 2005 REPLACES Policy dated March 1 2001 PAGE 2 of 3
APPROVED BY CW024-2001 CW031 -2005 PROCEDURES UPDATED BY na
Upon approval of the annual events to be sponsored by the City staff shall publish the list of sponsored events and circulate it to the Mayor and Councillors so that individual Councillors may indicate their preference The Mayor and Councillors would select the events they wish to attend and notify the Council Office Supervisor The Council Office Supervisor shall coordinate with PR to arrange registration
When tickets are not available in advance of the event Councillors andor staff shall attend the registration table on the day of the event to confirm seating or table assignment
Registered Councillors shall confirm with the Council Office Supervisor their intention to attend or cancel at least one week before the event date for which heshe is registered
Registrants who cancel their booking should notify the Council Office Supervisor A waiting list will be referred to at this time and the guest protocol outlined below shall be followed
Registrants who attend the event as a guest of a non-city party and do not notify the City of Brampton of their decision not to use the City purchased ticket(s) shall be required to reimburse the City for the equivalent of the registration from their Councillor Expense Account or personal funds
Should reservations for a table not be fully pre-registered one week before the event Economic Development amp Public Relations staff shall invite alternates based on the following guest protocol
bull Councillors
bull Members of Senior Management
bull City Staff bull Board Members of CommunityService Clubs Business Associations other Community
Associations
bull Economic Development Contacts bull Volunteers on City Committees Programs and Activities
Friends and family members related to the above categories are not permitted unless they are a guest of the Mayor Councillor or staff member also in attendance at the event
bullv
niiniiiiMSn iiiniiiiilfiljlfn
CITY OF BRAMPTON
www brampton en
K3-33
SECTION GENERAL
SUBJECT Lunch and Dinner S ponsorship POLICY 1450
EFFECTIVE January 26 2005 REPLACES Policy dated March 1 2001 PAGE 3 of 3
APPROVED BY CW024-2001 CW03 1-2005 PROCEDURES UPDATED BY na
Members of Senior Management Team are encouraged to attend events which relate to the services offered by their respective departments
ACCOUNTABILITY
Staff in the Economic Development amp Public Relations Department shall select the events prepare reports arrange for registration and payment of the City sponsorship and coordinate the distribution of tickets (if applicable) in advance of the event The Council Office Administrative staff shall coordinate the scheduling of the respective registrant with the Economic Development amp Public Relations Department Through Committee of Council City Council shall approve the annual list of events to be sponsored under this policy
The Economic Development amp Public Relations Department shall report annually to the Council Office Committee with respect to the policy effectiveness
ADMINISTRATION
The Economic Development and Public Relations Department shall administer this policy in cooperation with the Council Office of the Council and Administrative Services Division of the Management and Administrative Services Department
CONTACT
Mara Ciccotelli Administrative Assistant Economic Development amp Public Relations Department 905shy874-2145
Linda Mclnnis Council Office Supervisor 905-874-2639
CITY OF BPAMPTOM
www brampton c a
K3-3H
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 1 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
POLICY STATEMENT
The City of Brampton rented suite at the Brampton Centre for Sports amp Entertainment (BCSE) is available for public use by Bramptons community groups at no charge subject to provisions of this policy and the operators of the BCSE
The City of Brampton also has access through contract with the BCSE to a limited number of events in a second suite The use of this second suite is also included in this policy
PURPOSE
The City of Brampton rents a suite (121) at the Brampton Centre for Sports amp Entertainment (BCSE)
The suite shall be used by the Mayor and members of City and Regional Council for the following business purposes only
bull To support or sponsor the activities including fund raising initiatives of local community groups bull To recognize and promote the efforts and goodwill of community groups bull To promote economic development bull As part of a rewards and recognition program for leaders in the community
SCOPE
This policy establishes the use of the suite and identifies a process for distributing events to the community at large For the purpose of this policy community groups means volunteer non-profit community groups located in Brampton as well as registered charities whose services are available to Brampton residents The City of Brampton use of the rented suite shall only be used for the businesses purposes outlined above
CITY O P T O M
wwwcitybramptononca
kV3gtpound
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 2 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
PROCEDURE
Upon receiving the event information (either a schedule of events or flyer announcement for an unscheduled event) the Mayor and Members of Council shall contact the Business Development amp Public Relations Department to reserve their selected dates
Preferably a host shall attend the selected events Schedules and sign-up instructions shall also be posted on the Council Bulletin Board for information The policy will be administered on a first come first serve basis for Mayor and Members of City Council Staff shall monitor the usage of the suite
Distribution of Events
Commencing in each year all events that have been scheduled as of August 1 for the following season (September 1 to August 31) will be allocated for each of the following purposes according to the following priorities
Priority 1 Recognition Sponsorship of community groups Priority 2 City businesseconomic development activities
Scheduled Events
Any events scheduled in advance at the BCSE shall be available to the Mayor and Members of City Council The selection of a community group as defined in this policy shall be determined by the Member of Council (The Host) who booked the suite for the event
Business Development amp Public Relations staff shall provide the event host with tickets in advance of the game and in turn the host shall distribute the tickets to the community group(s) of their choice
Potential interest from more than one Member of Council for a particular event will be accommodated through either the second suite the City of Brampton has access to or shall be accommodated in another vacant suite at the BCSE For the latter the cost of the suitetickets and foodbeverage expenses shall be charged at the market rate offered by the BCSE All effort will be made by staff through its contact with the BCSE to accommodate multiple requests for single events
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wwwcitybramptononca
k3-3k
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 3 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
If there are events remaining after all requests by Members of City Council have been accommodated the box will be offered to community groups directly by staff for use in fundraising recognition of
volunteers or for charitable purposes To ensure fairness and equity no group will be offered the box more than once each year (unless no other community group expresses an interest in a particular event)
Unscheduled Events
All members of City Council will be advised of unscheduled events The event will be communicated in writing to the Mayor and each Member of Council with a request to respond within a specified period of time
If there are no conflicts the suite will be allocated as requested If there are conflicts staff will arrange to accommodate each request in the second suite or another vacant suite(s) at full cost to the host (tickets suite food and beverage) If no elected officials are interested in using the box for the event it will be offered to a community group by staff
Expenses Tickets
Each suite seats 14 Each allocation includes 10 box tickets at no charge An additional four box tickets can be purchased at the ticket price established for the particular events Tickets are not available during playoff games associated with major sporting leagues such as the OHL or NWHL The suite is available however and all tickets must be purchased at face value
Expenses Catering
Catering orders are the responsibility of the host using the suite When the suite has been reserved by the Mayor and members of Council catering orders will be the responsibility of the host coordinating the box for the event of the day The host will be reimbursed for catering expenses according to the City of Brampton expense policy
Catering expenses associated with non-City use are the responsibility of the individual or group using the box
CITY OF ORAMPTON
wwwcitybramptononca
K3-31
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 4 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
ACCOUNTABILITY
The Business Development amp Public Relations Department ensures the policy is administered complied with and reviewed each year The allocation process shall be reviewed by Administration amp Finance Committee of City Council on an annual basis
ADMINISTRATION
The public suite is funded through the general government cost centre and is administered by the Business Development amp Public Relations Department All allocations for use of the suite shall be coordinated by assigned staff A schedule of events and bookings will be maintained and will be made available at all times
CONTACT
Primary Dennis Cutajar Executive Director Business Development amp Public Relations (905-874-2698)
Secondary Mara Ciccotelli Administrative Assistant Business Development amp Public Relations (905-874-2145)
CITY OP QPAMPTOM
wwwcitybnimptononca
K3-S
PowerAde Centre Suite
The Deloitte llp findings identified amounts to be repaid in respect of the use of the PowerAde Centre Suite
In 2001 City Council approved the Community Use of Suite at BCSE Policy 1420 (attached) The Policy states
The suite shall be used by the Mayor and members of City and Regional Council for the following business purposes only
bull To support or sponsor the activities including fund raising initiatives of local community groups
bull To recognize and promote the efforts and goodwill of community groups
bull To promote economic development bull As part of a rewards and recognition program for leaders in the
community
Amounts identified by Deloitte llp to be repaid that relate to the use of the PowerAde Centre Suite for the purposes authorized by the Policy 1420 should not be required to be repaid The Mayor and Members of Council should review their detailed repayment listings and identify any repayment items that may be directly related to Community Use of the PowerAde Suite as defined by Policy 1420 The Mayor and Members of Council should be authorized to make a request to the Treasurer to reduce their repayment amounts accordingly subject to approval of the Chief Operating Officer
Disputed Repayment Amounts
The Mayor and Members of Council should have the opportunity to meet directly with Deloitte llp representatives to review specific repayment amounts that the Mayor or Members of Council identify as being in dispute This opportunity should be open to the Mayor and Members of Council until September 30 2014
Should Deloitte llp determine that some repayment amounts should be adjusted based on any new informationevidence obtained during the period September 10 2014 to September 30 2014 the Treasurer should be authorized to adjust the repayment amounts as required under direct instruction from Deloitte llpshy
3-fcgt
Repayment Process
The Mayor and Members of Council should provide the Treasurer with their respective repayments from their personal funds by September 30 2014 for deposit to the Citys bank account The appropriate General Ledger accounts should be credited with the repayment amounts in the 2014 fiscal year and the repayment amounts reported as a separate item for each of the Mayor and Members of Council on the 2014 Annual Statement of Remuneration and Expenses
The final repayment amounts will be posted on the Citys Website by Friday October 3 2014 for the purpose of ensuring full transparency and accountability
The Treasurer should be further authorized to deduct any outstanding repayment amounts as at November 30 2014 from any and all monies that are or will otherwise be paid or payable to the Mayor and Members of Council including compensation amounts such as regular pay retiring allowances and 2014 pension payments
Strategic Plan
This report achieves the Strategic Plan Priority of Corporate Excellence ensuring transparency and financial accountability by exercising prudent financial stewardship managing public funds and compliance with statutory reporting requirements
K3-1
Conclusion
Deloitte llp conducted a forensic examination of the Expenses of the Mayor and
Councillors of the Corporation of the City of Brampton and presented their findings to City Council at its meeting on August 6 2014
This report provides City Council with the amounts that have been identified by Deloitte llp that the Mayor and Members of Council should repay from their personal funds and the process for making those repayments and includes possible adjustments that may be approved by City Council
-^W----shyPeter Honeyborne Executive Director Finance ^^poundhief^dministrative Officer and Treasurer
Attachments
Agenda Page
bull Correspondence dated September 8 2014 from Deloitte llp to the Chief Administrative Officer - Amount Repayable by the K3-8 to K3-17 Mayor
bull Correspondence dated September 5 2014 from Deloitte llp to the Chief Administrative Officer - Amount Repayable by the K3-18 to K3-30 Councillors
bull Lunch and Dinner Sponsorship Policy 1450 (cancelled 2014) K3-31 to K3-33
bull Community Use of Suite at BCSE Policy 1420 K3-34 to K3-37
Report authored by Peter Honeyborne Executive Director Finance amp Treasurer
K3-2
Deloitte Deloitte LLP
33 Yonge Street Suite 210
Toronto ON M5E 1G4
Canada
Tel 613-751-5497
Fax613-751-2244
wwwdeloitteca
September8 2014
Private and confidential
Mr John Corbett
Chief Administrative Officer
The Corporation of the City of Brampton 2 Wellington Street West Brampton ON L6Y 4R2
Dear Sir
Subject Amount Repayable by the Mayor
Introduction
You have asked us to provide a calculation of the Amount Repayable by the Mayor and to provide you with a reconciliation of this amount to all of the transactions recorded in the Deloitte Forensic report dated July 30 2014
Reconciliation ofAmount Repayable by Mayor to transactions reported in the Deloitte Forensic Report
A reconciliation of the information contained in our report dated July 30 2014 to the Amount Repayable by the Mayor is provided below in Table 1
Table 1 Summary Reconciliation of Amount per Report to Amount Repayable by the Mayor
Transaction Amount per Amount
Description Count Report Repayable
Breadi of Expense Policy - Flight Passes 187 $129378 $28738
Breach of Expense Policy - Other 19 $11134 $5381
Breach of Amex Card Program 60 $32096 $0
sub-total 266 $172608 $34118
Not enough information 79 $155951 $0
Total 345 $328559 $34118
Further details of this reconciliation can be found in Schedule 3 of this letter
K3^ The Corporation of the City of Brampton September8 2014 Page 2
The Amount Repayable by the Mayor differs from information presented in Schedules 1112 and 13 of the Deloitte Forensic report dated July 30 2014 for the following reasons
bull Regarding flight passes the amount repayable does not include flight passes used by individuals other than Mayor Fennell In addition given that the underlying travel was related to City business the amount repayable by Mayor Fennell was calculated as the difference between the cost of the flight pass credit used minus the calculated cost of economy airfare based on available information (as outlined at Schedule 2)
bull The amount to be repaid relates only to transactions specifically attributable to Mayor Fennell Our report dated July 30 2014 also includes transactions incurred by staff within the Mayors office and other general transactions not specifically attributable to Mayor Fennell As an example we have not included amounts related to breaches of policies for expenses incurred by the Mayors staff
bull The amount to be repaid does not include transactions or amounts which have already been repaid or otherwise credited to the City of Brampton
o We have been advised by Finance staff that the charges for IQ Quizzes incurred on the Mayors wireless account have now been credited to the City
o As indicated in our July 30 2014 report purchases on the Mayors American Express Corporate Card for personal expenses or items not related to City business have been repaid to the City by Mayor Fennell or from the Mayor Susan Fennell Gala account and the Mayor Susan Fennell Community Fund
Amount Repayable by the Mayor
We have prepared a calculation of the Amount Repayable by the Mayor identifying the specific transactions to be repaid This calculation is presented at Schedules 1and 2 attached to this letter and has been summarized in Table 2 below
Table 2 Summary of Amount Repayable by the Mayor
Reference Description Repayable Taxes
Business Class Airfare premiumSchedule 1 $741447 included $741447
hotel rooms expired flight passes
Schedule 2 Flight Pass Use $2363146 $307209 $2670355
Total $3411802
The Amount Repayable by the Mayor is based on the transactions identified in the Deloitte Forensic report dated July 30 2014 plus applicable taxes and less any amounts repaid up to August 15 2014 based on information provided to Deloitte by the City of Brampton Finance Department
K8-10 The Corporation of the City of Brampton September 82014 Page 3
Business Class Airfare premium hotel rooms expiredflight passes
The calculation of the Amount Repayable by the Mayor related to Business Class Airfare premium hotel rooms and expired flight passes is detailed in Schedule 1 including the underlying methodology and assumptions used in the calculation
bull For business class tickets the amount repayable represents the difference between the costs incurred minus the estimated cost of an economy class airfare (based on Mayors staff travelling at the same time) minus any partial repayments received For the ticket to London England $3023 is to be repaid (no repayment has been received by the City for this flight) No amount is repayable for the ticket to Iqaluit Nunavut as a reimbursement has already been received by the City
bull For the identified hotel stays in premium rooms the amount repayable represents the difference between the costs incurred for the premium room minus the cost of the basic hotel room (based on charges incurred by the Mayors staff during the same time period)
bull For expired flight passes we only included an amount repayable related to a flight pass where Mayor Fennell was the only authorized traveler For other expired flight passes available for use by multiple employees (including individuals outside of the Mayors office) or solely by an employee other than Mayor Fennell we did not include these amounts as being repayable by Mayor Fennell
Calculation ofAmount Repayable by the Mayor related to the use offlight passes
The calculation of the Amount Repayable by the Mayor related to the use of flight passes is detailed in Schedule 2 including the underlying methodology and assumptions used in the calculation
The individual amounts calculated represent the difference between the cost of the individual flight passes used and the calculated economy class flight costs (including various fees taxes and charges) The amounts reported in Schedule 2 exclude sales tax (HST and GSTPST prior to the adoption of the HST) As such we have added 13 sales tax ($307909) in Table 2 to adequately calculate the amount to be repaid
We calculated the economy class flight costs based on available data from Statistics Canada related to air fares for Canadian carriers at prices of average economy air fares and additional costs based on publicly-available information primarily from Air Canada
In preparing this calculation we have made certain assumptions as described in detail in Schedule 2 If different assumptions are determined to be more appropriate our calculations and analyses in Schedule 2 would change
Transactions where there was not enough information to determine compliance with Expense Policy
Our report dated July 30 2014 includes transactions where there was not enough information to determine compliance with the Expense Policy As such none of these transactions have been identified as being repayable by Mayor Fennell Had sufficient information been available for these transactions there is a possibility that some transactions would have been identified as breaches of the existing policies and as such repayable by Mayor Fennell
K3-H The Corporation of the City of Brampton September 82014 Page 4
Transactions with insufficient information included the following
bull Contracted driving aid services provided by Total Eclipse Limousine Service and
bull Purchases of souvenirs and other goods
Should you have any questions regarding this letter and attached schedules please do not hesitate to contact me at 416-457-6109 or Guillaume Vadeboncoeur at 613-751-5497
Yours truly
pounduampnXgt LUP
Robert Fowlie CPA CA-IFA CFE Partner
Deloitte LLP
Guillaume Vadeboncoeur CPA CA-IFA CFF Partner
Deloitte LLP
Enclosure (Schedules 12 and 3)
Schedule 1
The Corporation of the City of Brampton Amounts Repayable for Mayor Fennell
Date Vendor Name Description of Expense Expense Amount Amount Repayable (NoteDeloitte Finding
(Note 1) (Note 1) (NoteD Incurred by (Note 1) 2)
Prior Term
Breach of Expense Policy
0ct-07 Amex statement Air Canada Toronto to London Susan Fennell Mayor Fennell 440437 Purchase of business class ticket 440437
Oct-07 Amex statement Air Canada credit Mayor Fennell (55400) Purchase of business class ticket (55400)
Nov-07 Amex statement Air Canada change fee Mayor Fennell 10000 Purchase of business class ticket 10000
Minus estimated cost of economy class ticket based on cost incurred by Mayors (92740) Chief of Staff
Mar-09 Amex statement The Fairmont Empress Victoria Employee 2 216175 Hotel stay in premium room 115000
Jun-09 Amex statement The Fairmont Chateau Whistler Mayor Fennell 292675 Hotel stay in premium room 120750
Feb-13 Air Canada Ontario Pass - Latitude Mayor Fennel 457920 Expired portion of flight pass ($5085 total cost for 10 flight segments 4 flight 203400
segments expired - $5085 x 410 = $2034)
741447
Notes
(D Source Cityof Brampton public report on Mayors Office Expenses or from transaction-specific supporting documents
(2) Amount repayable includes sales taxes
I
To be read in conjunction with Deloittes Forensic ReportPrivate and Confidential Page 1 of 1
Schedule 2
The Corporation of the City of Brampton Amounts Repayable for Mayor Fennell Related to the Use of Flight Passes
Calculation of Fare
Calculated Date
(Notel) Vendor Name
(Note 1) Description of Expense
(Note 1) Expense
Incurred by Amount
(Note 1) Deloitte Finding
Airfare
(Note 2)
NAV
(Note 3) Insurance
(Note 4) ATSC
(Note 5) AIF
(Note 6) Total
Airfare Expense Policy Breach Amount
G = B+C+
D+E+F
Current Term of Council
Toronto bull Dallas North American Latitude Mayor Fennell Use of flight pass (flight date August 720091
Dallas shyToronto North American Latitude Mayor Fennell Use of flight pass [flight date August 12 20091
Toronto shyHalifax Canada East Pass Mayor Fennell Use of flight pass [flight date September 122009]
Halifax shyToronto Canada East Pass Mayor Fennell Use of flight pass [flight date September 13 2009]
Mar-11 Nfld-Tor Eastern Transborder Pass Latitude Mayor Fennell 40868 Use of flight pass
Sep-11 Tor - Casllegar North American Latitude Mayor Fennell 88124 Use of flight pass 30300 712
Sep-11 Casllegar - Tor North American Latitude Mayor Fennetl 68124 Use of flight pass 30300 712
Oct-11 Tor - Vancouver North American Latitude Mayor Fennell 88124 Use of flight pass 30300 2000 300 712
Oct-11 Vancouver shyTor North American Latitude Mayor Fennell 88124 Use of flight pass 30300 2000 300 712 35312 52812
Oct-11 Tor - Calgary North American Latitude Mayor Fennell 92530 Use of flight pass 30300 2000 300 712 35812 56718
Oct-11 Calgary - Tor North American Latitude Mayor Fennell 92530 Use of flight pass 30300 2000 300 712 36312 56218
Nov-11 Tor shyOttawa Rapidair Latitude Mayor Fennell 36634 Use of flight pass 19270 2000 300 712 24782 11852
Dec-11 Ottawa shyTor Rapidair Latitude Mayor Fennell 36634 Use of flight pass 192gt0 712 24282 12352
Jan-12 Tor shyOttawa Rapidair Latitude Mayor Fennell Use of flight pass 21610 712
Jan-12 Ottawa shyTor Rapidair Latitude Mayor Fennell Use of flight pass 21610 712
May-12 Tor - Saskatoon North American Latitude Mayor Fennell Use of flight pass 33810 2000 300 712 2500 39322 53208
Jun-12 Saskatoon shyTor North American Latitude Mayor Fennell 92530 Use of flight pass 33810 2000 300 712 2000 38822 53708
Sep-12 Tor shy Montreal Rapidair Latitude Mayor Fennell 36634 Use of flightpass 21610 2000 300 712 2500 27122 9512
Sep-12 Montreal shy Tor Rapidair Latitude Mayor Fennell 36634 Use of flight pass 21610 2000 300 712 2500 27122 9512
Oct-12 Tor - Bagotville Flight Passes - correction Mayor Fennell 92350 PI Use of flight pass
Oct-12 Bagotville - Tor Flight Passes - correction Mayor Fennell 92350 [71 Use of flight pass 2500
Tor shyMontreal Rapidair Latitude Mayor Fennell 36634 Use of flight pass 2500
Montreal shyTor Rapidair Latitude
North American Latitude
Mayor Fennell Mayor Fennell
36634
92530 Use of flight pass Use of flight pass IP
North American Latitude Mayor Fennel 92530 Use of flight pass
Toronto shyOttawa Ontario Pass Latitude MayorFennell 45792 W Use of flight pass Feb-13 Ottawa shyToronto Ontario Pass Latitude Mayor Fennell 45792 [8] Use of flight pass 2000
Mar-13 Tor - Prince George North American Latitude Mayor Fennell 95858 Use of flight pass 2500
Mar-13 Prince George - Tor North American Latitude Mayor Fennell 95856 Use of flight pass
Mar-13 Tor - Edmonton North American Latitude Mayor Fennell 95858 Use of flight pass 55522
Edmonton shyTor North American Latitude Mayor Fennell 95858 Use of flight pass 55522
Apr-13 North American Latitude Mayor Fennell 95656 Use of flight pass
Apr-13 Halifax shyTor North American Latitude Mayor Fennell 95856 Use of flight pass 55522
May-13 Tor-Regina North American Latitude Mayor Fennell 95658 Use of flight pass
May-13 Regina-Tor North American Latitude Mayor Fennell 95858 Use of flight pass 2000
May-13 Tor - Vancouver North American Latitude Mayor Fennell 95858 Use of flight pass
Jun-13 Vancouver shyTor North American Latitude Mayor Fennell 95856 Use of flight pass
Aug-13 Toronto shyOttawa Ontario Pass Latitude Mayor Fennell 45792 [8] Use of flight pass 712
Aug-13 Ottawa shyToronto Ontario Pass Latitude Mayor Fennell 45792 [8] Use of flight pass 712
Sep-13 Tor - St Johns North American Latitude Mayor Fennell 95857 Use of flightpass
Sep-13 St Johns - Tor North American Latitude Mayor Fennell 95857 Use of flight pass
Toronto shyOttawa Ontario Pass Latitude Mayor Fennell 45792 [81 Use of flight pass
Ottawa shyToronto Ontario Pass Latitude Mayor Fennell 457 92 W Use of flight pass
Sub-Total - Current Term of Council 3092162 1SS79S4
To be read in conjunction with Oeloittes Forensic Report Private and Confidential Page 1 of 3
Schedule 2
The Corporation of the City of Brampton Amounts Repayable for Mayor Fennell Related to the Use of Flight Passes
Calculation of Faro
Calculated Date
(Note 1) Vendor Name
(Note 1) Description of Expense
(Notel) Expense
Incurred by Amount
(Note 1) Deloitto Finding
Airfare
(Note 2) NAV
(Note 3)
Insurance
(Note 4) ATSC
(Note 6) AIF
(Note 6) Total
Airfare Expense Policy Breach Amount
G = B-raquoC+
D+E+F
Prior Term of council
Apr-08 Toronto shyDallas North America shyLatitude Mayor Fennell Use of flight pass
Jun-08 Toronto - Chicago North America shyLatitude Mayor Fennell Use of flight pass
Jun-08 Toronto - Chicago North America shyLatitude Mayor Fennell Use of flight pass
Jul-08 Toronto - Calgary North America bull Latitude Mayor Fennell Use of flight pass
Jul-08 Calgary - Toronto North America shyLatitude Mayor Fennell 70900 Use of flight pass
Aug-08 Toronto bull Dallas North America shyLatitude Mayor Fennell 70900 Use of flight pass
Aug-08 Pallas - Toronto North America bull Latitude Mayor Fennell 70900 Use of flight pass 300
Nov-08 Toronto shyOttawa North American Latitude Mayor Fennell 77400 Use of flight pass 300
Nov-08 Ottawa shyToronto North American Latitude Mayor Fennell 77400 Use of flight pass 22160 2000 300 712 2000 27192 50208
Jan-09 Ottawa shyToronto Canada East Pass Mayor Fennell 42000 Use of flight pass 20140 2000 300 712 2000 25152 16848
Toronto - Ottawa Canada East Pass Mayor Fennell 42000 Use of flight pass 20140 2000 300 712 2500 25652 16346
Toronto - Vancouver bull Victoria North American Latitude Mayor Fennell Use of flight pass
Victoria - Vancouver bull Toronto North American Latitude Mayor Fennell Use of flight pass
Jun-09 Toronto shyVancouver North American Latitude Mayor Fennell 77400 Use of flight pass 35460 300 712 40972 36428
Jun-09 Vancouver shyToronto North American Latitude Mayor Fennell 77400 Use of flight pass 35460 300 712 40472 36928
Toronto shyOttawa Canada East Pass Mayor Fennell Use of flight pass
Jun-09 Ottawa- Toronto Canada East Pass Mayor Fennell Use of flight pass 300 712
Aug-09 Toronto - Halifax Canada East Pass Mayor Fennell Use of flight pass 300 712
Aug-09 Halifax - Toronto Canada East Pass Mayor Fennell Use of flight pass
Aug-09 Toronto - Ottawa Canada East Pass Mayor Fennell Use of flight pass
Aug-09 Ottawa - Toronto Canada East Pass Mayor Fennell 42000 Use of flight pass
Nov-09 Toronto shyOttawa Canada East Pass Mayor Fennell 42000 Use of flight pass
Nov-09 Ottawa shyToronto Canada East Pass Mayor Fennell 42000 Use of flight pass
Nov-09 Ottawa shyToronto Canada East Pass Mayor Fennell 43000 Use of flight pass
Toronto shyOttawa Canada East Pass Mayor Fennell Use of flight pass
Ottawa shyToronto Canada East Pass Mayor Fennell Use of flight pass
Toronto shyOttawa Canada East Pass Mayor Fennell Use of flight pass
Ottawa shyToronto Canada East Pass Mayor Fennell Use of flight pass
Toronto shyOttawa Canada East Pass Mayor Fennell Use of flight pass
Ottawa - Toronto Canada East Pass Mayor Fennell 43000 Use of flight pass 19850 2000 300 712 0-3 Toronto - Moncton Canada East Pass Mayor Fennell 43000 Use of flight pass 30570 2000 300 712
Mar-10 Moncton - Toronto Canada East Pass Mayor Fennell 43000 Use of flight pass 30570 2000 300 712
Mar-10 Toronto - Washington Eastern Transborder Pass Latitude Mayor Fennell 47500 Use of flight pass 37660 2000 300 1210
Mar-10 Washington - Toronto Eastern Transborder Pass Latitude Mayor Fennell Use of flight pass
Jun-10 Toronto bull Boston Eastern Transborder Pass Latitude Mayor Fennell Use of flight pass 37660 2000 300 1210 2500 43670 3830
Jun-10 Boston shyToronto Eastern Transborder Pass Latitude Mayor Fennell Use of flight pass 37660 2000 300 1210 7500 48670 -
Toronto shyOttawa Eastern Transborder Pass Latitude Mayor Fennell Use of flight pass 19850 2000 300 712 2500 25362 22138
Ottawa shyToronto Eastern Transborder Pass Latitude Mayor Fennell 47500 Use of flight pass 19850 2000 300 712 2000 24862 22638
Sub-Total - Prior Term of Council 2052700
TOTAL 5144862 2363148
To be read in conjunction with Oeloittes Forensic Report Private and Confidential Page 2 of 3
Schedule 2
The Corporation of the City of Brampton Amounts Repayable for Mayor Fennell Related to the Use of Flight Passes
Calculation of Fare
Calculated Date Vendor Name Description of Expense Expense Amount Airfare NAV Insurance ATSC AIF Total
Deloitte Finding Expense Policy(Note 1) (Note 1) (Note 1) Incurred by (Note 1) (Note 2) (Note 3) (Note 4) (Note 5) (Note 6) Airfare
Breach Amount
G = BC A B C D E I
D+E+F
Notes
[1] Source City of Brampton public report on Corporate Representation Expenses or from transaction-specific supporting documents
[2] Airfareamount is based on informationfrom Statistics Canada AviationAir Fares Canadian AirCarriers Level I Statistical Table 1 Average fares by sector and fare type group - Canadian air camers Level 1 - Schedules services i) For domestic flights from 2008 to 2012 we used the amounts listed for Domestic - Economy Flightfrom Toronto to Ottawa and Montreal were based on the short-haul average fare amount Other domestic flights were basec on the long-haul average fare amount ii)For domestic flightsfrom2013 we used the 2012 long-haulamount (S33810) increased by a 3 inflationaryfactor resulting in a calculated airfare of S34824 For flightsfrom Toronto to Ottawa and Montreal we used the 2012 short-haul amount ($21610) increased by a 3 inflationary factor resulting in a calculated airfare of $22258 iii)For flight to the United States we used the amount listed for International - Economy
[3] Navigational (NAV) Surcharge within Canada are based on distance with a fee varying from $9 to $20 We used the highest ($20) amount for each flight
[4] Accordingto AirCanadas website the insurance surcharge is S3 CADeach way for travel whollywithinCanada Some exceptions apply We used $3 for each flight
[5] The AirTravellers Security Charge (ATSC) was enacted by the Canadian Parliament For domestic itineraries the ATSC is currently $712 and for transborder itineraries the ATSC is up to $1210 We used an ATSC of $712 for all domestic flights and of S1210 for all transborder flights in our calculations
[6] AirportImprovementFees (AIF) were calculated based on the following amounts (as per locationof enplanement) Toronto $25 00
Bagotville $25 00
Calgary $3000
Casllegar S2700 (Assumed fee to include Casllegar [$700] and Vancouver [$2000] airport improvement fees) Edmonton $25 00
Halifax $2500
Moncton $2000
Montreal $25 00
Ottawa $20 00
Prince George $2000
Regina $2000
Saskatoon $2000
St Johns Newfoundland $20 00
Vancouver $2000
Victoria $3000 (Assumed fee to include Victoria ($1000) and Vancouver [$2000] airport improvement fees)
Boston $7500 (Assumed $7500 including US taxes fees and charges)
Dallas $7500 (Assumed $7500 including US taxes fees and charges) Washington $7500 (Assumed $7500 including US taxes fees and charges)
[7] Transactionswere recorded as a single entry in the Citysaccounting system fora total amount of $1847 The two related flightsegments are presented individually in order to adequately complete the calculations
[8] Flight segmentwas part ofa flight pass with10 flight credits recordedas one transactioninthe Citysaccountingsystem The individual flight segments are presented individually in order to adequatelycompletethe calculations
Private and Confidential Page 3 of 3 To be read in conjunction with Oeloittes Forensic Report
K3-b
Schedule 3
The Corporation of the City of Brampton Reconciliation of the information in the Deloitte Report dated July 30 2014 to the Amount Repayable by Mayor Fennell
Report Schedule
Description Transaction
Count
Amount per Report
Repayable Amount
Note
Sch 11 Breach of Expense Policy - Miscellaneous 11 $459 $0 [I] Sch 11 Breach of Expense Policy - Use of Flight Passes $1847 $1198 [2]
Sch 11 Breach of Amex Express Corporate Card Program Policies and Procedures
$1021 $0 [3]
Sch 11 Not Enough Information to determine Compliance with Expenses Policy- SouvenirOther
34 $5804 $0 [4]
Sch 11 Not Enough Information to determine Compliance with Expenses Policy - Total Eclipse Limousine Service
38 $144150 $0 [4]
Sch 12 Breach of Expense Policy - Use of Flight Passes 88 $68783 $16858 [5] Sch 12 Breach of Expense Policy - Expired Flight Passes $1832 $2034 [6] Sch 12 Breach of Expense Policy - Business Class Airfare $1309 $0 U)
Sch 12 Breach of Amex Express Corporate Card Program Policies and Procedures
$212 $0 [8]
Sch 13 Pre-December 2010 Breach of Expense Policy - Use of FlightPasses
95 $54062 $8647 [9]
Sch 13 Pre-December 2010 Breach of Expense Policy - Expired Flight Passes
$2854 $0 [10]
Sch 13 Pre-December 2010 Breach of Expense Policy - Business Class Airfare
$7316 $3023 [11]
Sch 13 Pre-December 2010 Breach of Expense Policy - Premium hotel rooms
$2050 $2358 [12]
Sch 13 Pre-December 2010 Breach of Amex Express Corporate Card Program Policies and Procedures
50 $30863 $0 [13]
Sch 13 Pre-December 2010 Possible Breach of Amex Express Corporate Card Program Policies and Procedures
$1123 $0 [4]
Sch 13 Pre-December 2010 Possible Breach of Purchase Card
Policies and Procedures $4725 $0 [4]
Sch 13 Pre-December 2010 Not Enough Information to determine Compliance with Expenses Policy - SouvenirOther
$149 $0 [4]
TOTAL $328559 $34118
[1] We have been advised by Finance staff that the nine charges for IQ Quizzes incurred on the Mayors wireless account have now been credited to the City Two of the eleven identified transactions relate to Employee 2 and have been repaid
[2] The repayable amount relates to the difference between the cost of the individual flight passes and calculated economy class flight costs plus 13 in taxes
[3] Five of the transactions relate to Mayor Fenell and were repaid shortly after the charges were incurred The other three transactions relate to the Mayors staff and have been repaid
[4] We did not have enough information to determine whether the expenses were in compliance with or not in compliance with policy As a result the repayable amount is $0
[5] The repayable amount relates to the difference between the cost of the individualflight passes and calculated economy class flight costs plus 13 taxes The amount repayable does not include flight passes used by individuals other than Mayor Fennell (53 of the 89 transactions were for individuals other than Mayor Fennell)
[6] The amount repayable relates to the unused portion of flight passes purchased where Mayor Fennell was the only authorized traveler including taxes
[7] These transactions relate to the Mayors Staff and have been repaid
[8] One transaction relates to Mayor Fenell and was repaid shortly after the charge was incurred The other transaction relates to the Employee 4 and has been repaid
Private and Confidential Page 1 of 2 To be read in conjunction with Deloittes Forensic Report
K3-I1
Schedule 3
The Corporation of the City of Brampton Reconciliation of the information in the Deloitte Report dated July 30 2014 to the Amount Repayable by Mayor Fennell
Notes (continued) [9] The repayable amount relates to the difference between the cost of the individual flight passes and calculated economy class
flightcosts plus 13 taxes The amount repayable does not include flight passes used by individuals other than Mayor Fennell (58 of the 95 transactions were for individuals other than Mayor Fennell)
[10] The expired flight passes were available for use by multiple employees (including individuals outside of the Mayors office) or solely by an employee other than Mayor Fennell As such we did not include these amounts as being repayable by Mayor Fennell
[11] The amount repayable represents the costs incurred for the purchase of business class tickets minus the estimated cost of the airfare (based on Mayors staff travelling at the same time) minus any partial repayments received including applicable taxes
[12] The amount repayable represents the difference between the costs incurred for the premium room minus the cost of the basic hotel room (based on charges incurred by the Mayors staff during the same time period) including applicable taxes
[13] 35 of the transactions relate to Mayor Fenell and were repaid after the charges were incurred The other 15 transactions relate to the Mayors staff and have been repaid
Private and Confidential Page 2 of 2 To be read in conjunction with Deloittes Forensic Report
K3-gt
Deloitte Deloitte LLP
33 Yonge Street Suite 210 Toronto ON M5E 1G4
Canada
Tel 416-601-6451
Fax416-601-6690
wwwdeloitteca
September 5 2014
Private and confidential
Mr John Corbett
Chief Administrative Officer
The Corporation of the City of Brampton 2 Wellington Street West Brampton ON L6Y 4R2
Dear Sir
Subject Amount Repayable by the Councillors
Further to your request please find enclosed a summary schedule of the amounts repayable by the Councillors We have also provided a schedule for each Councillor identifying the transactions to be repaid
The amount repayable is based on the transactions identified in our report dated July 30 2014 plus applicable taxes and less any amounts the Councillors have repaid up to August 15 2014 based on information provided to Deloitte by the City of Brampton Finance Department
At your request we have also included a summary schedule of the amounts repayable by the Councillors which excludes the cost of tickets for events at non-City facilities
We will be writing to you under separate cover to provide the amount repayable by the Mayor
Yours Truly
-rrujgt^_
Robert Fowlie CPA CA-IFA CFE Partner
Deloitte LLP
K3-^
The Corporation of the City of Brampton Summary of Amounts Repayable
Term of Council CorporateReference Total
Expense Accounts Accounts
Councillor Callahan Schedule 1 1740950 5000 1745950
Councillor Dhillon Schedule 2 1853 42884 44737
Councillor Gibson Schedule 3 37402 200000 237402
Councillor Hames Schedule 4 52020 52020-
Councillor Hutton Schedule 5 519195 55000 574195
Councillor Miles Schedule 6 167240 54000 221240
Councillor Moore Schedule 7 70118 70118-
-Councillor Palleschi Schedule 8 14526 14526
Councillor Sanderson Schedule 9 115245 46155 161399
Councillor Sprovieri Schedule 10 55750 200000 255750
2774299 603038 3377338
The Corporation of the City of Brampton Summary of Amounts Repayable Excluding Tickets for Events at Non-City Facilities
Term of Council CorporateReference
Expense Accounts Accounts
Councillor Callahan Schedule 1 1706450 1706450-
Councillor Dhillon Schedule 2 1853 42884 44737
Councillor Gibson Schedule 3 12100 200000 212100
Councillor Hames Schedule 4 31020 31020-
Councillor Hutton Schedule 5 444603 50000 494603
Councillor Miles Schedule 6 64240 54000 118240
Councillor Moore Schedule 7 26702 26702-
-Councillor Palleschi Schedule 8 14526 14526
Councillor Sanderson Schedule 9 58745 41155 99899
Councillor Sprovieri Schedule 10 7500 200000 207500
2367739 588038 2955777
Sch
ed
ule
Th
eA
mo
un
ts
61
5(H
ote
l)
Ter
mo
f
Bro
ach
of
Jun
-11
Jut-
11
Apr
-12
Oct-
12
Oct
-12
Sep-
13A
ug-1
1A
ug-1
1O
ct-
12
Ma
r-1
3
Aug
-11
Aug
-11
Oct
-11
No
v-1
1
Dec-1
1
Ja
n-1
2
Feb
-12
Sep
-12
Dee-1
2
Dec-1
2
Ja
n-1
3
Ju
M3
Dee-1
3
Brea
ch
of
Co
rpo
rate
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01
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tes
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Pri
vate
an
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on
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te 1
1
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en
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ayab
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11
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)
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6 42
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466
2 70
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32
55
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3 70
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8 14
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56
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and
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26
6 60
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ubm
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ncil
or s
tate
d he
int
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to
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burs
e
10
00
0
Sp
ou
se u
sed
one
of
two
tick
ets
30
0 00
S
easo
ns
tick
ets
Sp
ou
se u
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one
of t
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tick
ets
40
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sed
one
of t
wo
tick
ets
29
6 52
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po
use
use
d on
e of
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s
75 5
6 S
po
use
use
d o
ne o
f tw
o ti
cket
s
100
00
Sp
ou
se u
sed
one
of t
wo
tick
ets
80
00
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ou
se u
sed
one
of
two
tick
ets
29
8 00
T
icke
ts
for
5 pe
rfor
man
ces
Sp
ou
se u
sed
one
of tw
o ti
cket
s
50 0
0 S
po
use
use
d o
ne o
f tw
o ti
cket
s
90 0
0 S
po
use
use
d o
ne o
f tw
o t
xkets
80
00
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ou
se u
sed
on
e o
f tw
o t
icke
ts
13
00
0
Sp
ou
se u
sed
on
e o
f tw
o tx
ets
90
00
Sp
ou
se u
sed
one
of
two
hck
ets
22
3 8
7 A
irfa
re f
or s
po
use
C
ounc
ilor
sta
ted
he
inte
nds
to r
eim
burs
e
To
tal
-Ter
m o
f C
ounc
il E
xpen
so A
cco
un
t
To
tal
bull T
erm
ofC
ou
nci
l E
xp
en
so A
cco
un
t E
xclu
din
g T
icke
ts f
or E
von
ts a
t N
on
-Cit
y F
aci
liti
es (
No
te 3
)
50 0
0 S
po
use
use
d on
e of
tw
o ti
cket
s N
ot a
an
even
t cov
ered
by
Pok
ey 1
4 5
0
To
tal
-C
orp
ora
te A
cco
un
ts
To
tal
-C
orp
ora
to A
cco
un
ts E
xclu
din
g T
icko
ts f
or E
von
ts a
t N
on-C
ity
Fac
ilit
ies
(No
te 3
)
To
be r
ead
m c
onju
ncti
on w
ith
Del
otte
s F
oren
sic
Th
eA
mo
un
ts
Da
te
(No
toD
(No
te2)
Ter
mo
f
Bro
ach
of
No
v-1
1
Co
rpo
rate
Bre
ach
of
May
-201
3
Sep
-20
13
Dec-2
01
2
No
tes
(1)
(2)
(3)
Pri
va
tea
nd
84
37
29
94
7
45
00
42
68
4
41
88
4
Rep
ort
JO
Sch
ed
ule
2
Co
rpo
rati
on
of t
he C
ity
of
Bra
mp
ton
R
epa
yab
le f
or V
icky
Dh
illo
n
Vo
nd
or N
am
o
Des
crip
tio
n o
f E
xpo
nso
A
mo
un
t D
olo
ltte
Fin
din
g
Am
ou
nt R
epa
yab
le
(No
toD
(N
oto
D
(No
te D
Cou
nci
l Exp
onso
Acc
ou
nt
Exp
en
se P
oli
cy
Ba
j M
OB
ILIT
Y C
EL
LU
LA
R I
NC
4
16
52
66
20
0-N
0V
11
1
03
94
E
xpen
se in
clud
es $
16 4
0 of
per
sona
l lo
ng d
ista
nce
call
s
Cou
ncil
or in
dica
ted
he w
ll r
eim
burs
e
To
tal
bull T
orm
of
Co
un
cil
Exp
enso
Acc
ou
nt
T
otal
bull T
orm
of
Co
un
cil E
xpo
nso
Acc
ou
nt
Exc
ludi
ng T
icke
ts f
or E
von
ts a
t N
on-C
ity
Fac
ilit
ies
(Not
e 3)
Acc
ou
nts
Exp
en
se P
oli
cy
Per
Die
m C
laim
at
FC
M P
rinc
e G
eorg
e 30
8 51
P
er d
iem
cla
med
on
Mar
ch 5
20
13
but
dxl
not
arr
ive
un
ti M
arch
6
20
13
H
otel
Ul
incl
ud
es fo
od a
nd l
iquo
r ch
arg
es
Ho
tel
at
FC
M V
an
co
uver
101
9 27
H
otel
Ml i
nclu
des
room
upg
rade
and
roo
m s
ervi
ce c
harg
es f
orfo
od a
nd l
iquo
r P
er
Die
m C
lam
at
FC
M O
tta
wa
1
01
78
L
un
ch
es
were a
va
iab
le a
t th
e c
on
fere
nce
To
tal
-C
orp
ora
to A
cco
un
ts
To
tal
-C
orp
ora
te A
cco
un
ts E
xclu
din
g T
icko
ts f
or E
von
ts a
t N
on
-Cit
y F
acil
itie
s (N
ote
3)
So
urc
e D
eia
tte
Fo
ren
sic
Rep
ort
da
ted
Jul
y 30
2
01
4
Am
ou
nt
rep
aya
ble
in
clu
des
sa
les
taxe
s C
ty f
acl
ies
incl
ude
the
Ro
se T
heat
re a
nd P
ower
Ade
Cen
tre
To
be r
ead
n co
njun
ctio
n w
ith
Del
oa
es
For
ensi
cC
on
fid
en
tia
l
Schedule 3
The Corporation of the City of Brampton Amounts Repayable for Grant Gibson
Date Vendor Namo
(Note 1) (Note 1)
Torm of Council Exponso Account
Breach of Expenso Policy
Dec-10 P-CARD - ZONTA CLUB OF BRAMPTON
Jan-11 TRANSFER JOURNAL JAN 2011
Aug-11 TH11-34 Jun-12 TJTH-12-39
Nov-12 ZONTA CLUB OF BRAMPTON - CALEDON May-13 BRAMPTON BEAST HOCKEYCLUB
Corporato Accounts
Breach of Policy - Community Use of Suite Policy 1420
Jan-2011
Feb-2011
Mar-2011
Jan-2012
Notes
Source Deloitte Forensic Report dated July 302014(1) (2) Amount repayable includes sales taxes
(3) City facilities includethe Rose Theatre and PowerAde Centre
Description of Expenso (Note 1)
ZONTA CLUB tickets G Gibson
Tickets for The Good The Bad The Ugly - Feb 26710 Art of Jazz Festival Passes
Tickets for Brampton Global Jazz amp Blues Festival Series Women of Achievement
Founder Club Seats
PowerAde Suite - Brampton Battalion PowerAde Suite - Brampton Battalion PowerAde Suite - Brampton Battalion PowerAde Suite - Brampton Battalion
Amount Dolortte Finding
(Note 1)
16209 Spouse used one of two tickets 5000 Spouse used one of two tickets
16000 Spouse used one of eight tickets 456 00 Spouse used one of four tickets for some nights
9000 Spouse used ticket 131515 Donated tickets to specified community group except for 3 games attended with spouse
Total bull Term of Council Expense Account Total - Term of Council Expense Account Excluding Tickets for Evonts at Non-City Facilities (Note 3)
50000 Councillor attended with wife and some family members No specific record of other attendees 50000 Councillor attended with wife and some family members No specific record of other attendees 50000 Councillor attended with wife and some family members No specific record of other attendees 50000 Tickets provided to local Brampton family and mends
Total bull Corporato Accounts Total bull Corporato Accounts Excluding Tickets for Events at Non-City Facilities (Note 3)
Amount Repayablo (Note 2)
9000
2500
2000
7600
9000
7302
37402
500 00
500 00
500 00
50000
200000
7^
SO
To be read in conjunction with Deloittes Forensic ReportPrivate and Confidential
Schedule 4
The Corporation of the City of Brampton Amounts Repayable for Sandra Hames
Date Vendor Namo Description of Expenso Amount Doloitto Finding Amount Repayable (Note 2)
(Noto 1) (Noto 1) (Noto 1) (Noto 1)
Term of Council Exponso Account
Broach of Expense Policy
Jun-11 ROTARY CLUB OF BRAMPTON SOUTH Lobster amp Chicken Dinner - Fundraising Project 30000 Spouse used one of four tickets 7500
Jul-11 CHINGUACOUSY LIONS CLUB BBQ Fundraiser Tickets 8000 Spouse used one of two tickets 4000
Jul-11 SANDRA HAMES Lobster Fest Tickets 15000 Spouse used one of two tickets 7500
Aug-11 Oct-11
2011-37 2011-41
Cabaret Ticket 283871
Symphony Tickets Subscription 12698 Spouse used one of four tickets No information on use of other 2 tickets 40000 Spouse used one of two tickets in series One series donated to specific community group No
3700
4000
information on use of other 3 series
Oct-12 ROSE THEATRE 4 Tickets shyRose Orchestra Gala 60000 Spouse used one of four tickets No information on use of other 2 tickets 15000
Jul-13 CHINGUACOUSY LIONS CLUB Chinguacousy Lions B8Q bull 2 tickets 4000 Spouse used one of two tickets 2000
Jul-11 SANDRA HAMES Ottawa Business - Jun 30 - Jul 2 - Mileage 49296 Mileage claim was not reduced by 160km to reflect monthly car allowance 8320
Total bull Term of Council Expenso Account Total - Term of Council Expenso Account Excluding Tickots for Events at Non-City Facilities (Note 3)
Notes
(1) Source Deloitte Forensic Report dated July 30 2014
(2) (3)
Amount repayable includes sales taxes City facilitiesinclude the Rose Theatre and PowerAde Centre
7^
To be read in conjunction with Deloittes Forensic ReportPrivate and Confidential
Schedule 5
The Corporation of the City of Brampton Amounts Repayable for John Hutton
Date
(Note 1)
Vendor Name
(Note 1)
Description of Expense (Noto 1)
Amount
(Note 1) Deloitte Finding Amount Repayable (Note 2)
Torn) of Council Exponso Account
Breach of Expense Policy
Jan-11 NPC ALUMNI ASSOCIATION Membership - 2 years 4 hardcopy of blue book 15050 Two year membership Not a community membership 150 50
Feb-12 ALUMNI ASSOCIATION OF THE NPC Membership Renewal 15050 Two year membership Not a community membership 150 50
Jan-13 ALUMNI ASSOCIATION OF THE NPC SCHOOL 2013 Membership 75 25 One year membership Not a community membership 7525
Dec-13 NPC ALUMNI ASSOCIATION NPC Alumni - membership 7525 One year membership Not a community membership 7525
May-11 ONTARIO PARKS ASSOCIATION Ontario Parks Association Anniversary- Registration 30000 Not an eligible professional and busines development expense 30000
Nov-11 ONTARIO PARKS ASSOCIATION Refund of Golf Fees (14000) Refund relates to OPA registration (golf fees) (14000)
Aug-11 JOHN HUTTON Ontario Parks Association - Aug 19 - 2111 - Accomodations 37290 Not an eligible professional and busines development expense 372 90
reimbursement
Sep-11 JOHN HUTTON Ontario Parks Association 12595 Not an eligible professional and busines development expense 135 00
Jul-11 ONTARIO PARKS ASSOCIATION Donation - OPAs 75th Anniv Legacy Garden 50000 Not an eligiblecommunity involvement expense Counallor intended donation to be from 500 00
City (not his account) Dec-10 OLDTIMER BENEFIT HOCKEY NHL Alumni Benefit Hockey Game - Feb 4 7571 Spouse used one of four tickets 1893
Jan-11 TRANSFER JOURNAL JAN 2011 Tickets for The Good The Bad The Ugly - Feb 26710 5000 Spouse used one of two tickets 25 00
Feb-11 JOHN HUTTON 2 Tickets to Huttonvilie UC Groundhog Supper - Feb 311 3000 Spouse used one of two tickets 15 00
Mar-11 BRAMPTON shyHEART LAKE ROTARY CLUB 20th anniversary tickets - Mar 2611 10000 Spouse used one of two tickets 50 00
May-11 JOHN HUTTON Huttonvilie U C Ham Dinner - Apr 1411 3000 Spouse used one of two tickets 1500
May-11 TJ-2011-17 Brampton Symphony Subscription 30000 Spouse used one of two tickets for five separate events 150 00
Jun-11 JOHN HUTTON Tickets for FFCP Spring Breakfast amp norval UC BBQ 6600 Spouse used one of two tickets 33 00
Jul-11 JOHN HUTTON Huttonvilie U C Lobster Dinner - Jun 17 amp Home Church Beef BBQ - Jun 10400 Spouse used one of two tickets 52 00
11
Jul-11 TH-11-25 ORDER 0274628 Subscription to various Rose Theatre events 132000 Spouse used one of two tickets for thirteen separate events 66000
Aug-11 TH11-35 REM 280704 - Bobby McFerrin 7201 Spouse used one of four ticekts 1800
Sep-11 JOHN HUTTON Annual Pork BBQ 2600 Spouse used one of two tickets 1300
Oct-11 JOHN HUTTON Colours In The Storm - Tickets 4000 Spouse used one of two tickets 20 00
Nov-11 JOHN HUTTON Huttonvilie United Church Shore Supper - Oct 2011 3000 Spouse used one of two tickets 1500
Dec-11 TH1147 BCB Christmas at The Rose 4000 Spouse used one of two tickets 20 00
Feb-12 JOHN HUTTON Huttonvilie United Church Groundhog Day Supper - Feb 212 3000 Spouse used one of two tickets 1500
Mar-12 JOHN HUTTON Huttonvilie United Church Ham Supper - Mar 2212 3200 Spouse used one of two tickets 1600
Apr-12 2012-18 Rose Summer Series Subscription 15611 Spouse used one of two tickets at four separate events 78 06
May-12 TJ THEATRE 12-30 20122013 Rose Theatre Subscription 57729 Spouse used one of two tickets at six separate events 288 65
Jun-12 JOHN HUTTON Norval United Church Chicken BBQ - Jun 212 2600 Spouse used one of two tickets 13 00
Jun-12 JOHN HUTTON Huttonvilie UC Lobster Dinner - Jun 1512 8000 Spouse used one of two tickets 40 00
Sep-12 STE LOUISE OUTREACH CENTRE OF PEEL 30th Anniversary Gala - Tickets 6000 Spouse used one of two tickets 30 00
Sep-12 JOHNHUTTON 2 tickets to Union PresbyterianChurch Pork BBQ - Sep 2912 3000 Spouse used one of two tickets 15 00
Oct-12 CHINGUACOUSY LIONS CLUB 2 Tickets - Anniversary Dinner 13000 Spouse used one of two tickets 65 00
Nov-12 SHARE AGRICULTURE FOUNDATION Share Concert 5000 Spouse used one of two tickets 25 00
Dec-12 TRF DECEMBER 2012(1) Christmas at the Rose 12000 Spouse used one of two tickets al two separate events 7500
Feb-13 BRAMPTON BOARD OF TRADE Mayors Luncheon 11000 Spouse used one of two tickets 55 00
Feb-13 CANADA SKATES Jan 12 Performance Tickets 8000 Spouse used one of two tickets 4000
Apr-13 JOHNHUTTON 2 Tickets for Huttonvilie United Church Ham Dinner 3000 Spouse used one of two tickets 1500
May-13 ROTARY CLUBOF BRAMPTON- HEART LAKE 8 Tickets For Annual Poor Boys ampGirts Luncheon 28000 Spouse used one of eight tickets 35 00
May-13 JOHNHUTTON Norval UC Chicken BBQ 3000 Spouse used one of two tickets 15 00
May-13 Jul-13
Rose Theatre Rose Theatre
2 Senior Subscriptions Rose Orchestra Tickets for The Santaland Diaries amp 1314 Subscription
39600 53450
Spouse used one of two tickets at six separate events Spouse used one of two tickets at six separate events
19800
267 25
Oct-13 ROSE THEATRE Retruned tickets for Jesse Cook amp Santaland Diaries (14950) Tickets returned (7475)
Aug-13 JOHN HUTTON Chingacousy Lions Annual Steak BBQ - 2 Tickets 4000 Spouse used one of two tickets 2000
Sep-13 ROSE THEATRE 2 Tkts C Hadfield Nov 26713 12100 Spouse used one of two tickets 60 50
Od-13 JOHNHUTTON 2 Ttckets for Union Presbyterian Chruch 3000 Spouse used one of two tickets 15 00
Od-13 FEDERATION OF FILIPINO CANADIANS 3 Tickets Harvest Breakfast 7500 Spouse used one of three tickets 25 00
Oct-13 SHARE AGRICULTURE FOUNDATION 2 Tickets for SHARES Annual Dinner 15000 Spouse used one of two tickets 75 00
Apr-13 Oct-13
Rose Theatre BRAMPTON BEAST HOCKEY CLUB
Rose Summer Theatre Tickets
Founders Club Seats
21700 Spouse used one of two tickets at four separate events 131515 Seasons tickets purchased Councillorattended games with spouse and friends and gave
108 50
73021
some tickets to community volunteers No specific record of attendees
Dec-11 BELL CANADA Dec 211 10667 Expense paid twice 10667
Dec-11 JOHNHUTTON Bell Canada shyDec11 10667 Expense paid twice 106 67
Dec-13 EDC031 Souvenir-Apr 122013 25888 Donation exceeds limit of S250 888
Total - Term of Council Expense Account Total - Term of Council Expense Account Excluding Tickots for Events at Non-City Facilities (Noto 3)
To be read in conjunction with Deloittes Forensic ReportPrivate and Confidential
Th
e
Da
te
(No
to1)
Co
rpo
rate
Bro
ach
of
Ju
n-2
01
3
Bre
ach
of
Do
c-2
01
1
No
tes
(1)
(2)
(3)
Pri
vate
an
dR
epo
rt
So
Sch
ed
ule
S
Co
rpo
rati
on
of th
e C
ity
of
Bra
mp
ton
A
mo
un
ts R
epa
yab
le f
or J
oh
n H
utt
on
Ven
do
r N
am
e
Des
crip
tio
n o
f E
xpo
nso
A
mo
un
t D
eloi
tte
Fin
ding
A
mo
un
t R
epa
yab
le (
No
to 2
) (N
ote
1)
(No
tel)
(N
ote
1)
Acco
un
ts
Lu
nch
an
d D
inn
er
Sp
on
so
rsh
ip P
oli
cy
Car
abra
m O
peni
ng C
erem
on
ies
100
00
Sp
ou
se u
sed
one
of tw
o ti
cket
s
Not
a a
n ev
ent
cove
red
by P
olic
y 14
50
Po
licy -
Co
mm
un
ity U
se o
f S
uit
e P
oli
cy 1
42
0
Po
wer
Ad
e S
uit
e -
Bra
mp
ton
Bat
tali
on
500
00
Att
ende
d g
am
e w
ith
fam
ily
To
tal
-C
orp
ora
te A
cco
un
ts
Tot
al bull
Cor
pora
te A
cco
un
ts E
xclu
ding
Tic
kets
for
Eve
nts
at
Non
-Cit
y F
acil
itie
s (N
ote
3)
Sour
ce
Del
oitt
e F
oren
sic
Rep
ort d
ated
Jul
y 3
02
01
4
Am
ount
rep
ayab
le i
nclu
des
sale
s ta
xes
Cit
yfa
cilit
ies
incl
udet
heR
ose
The
atre
and
Pow
erA
deC
entr
e
To
be r
ead
in c
onju
ncti
on w
ith
Del
oitt
es
For
ensi
c C
on
fid
enti
al
Schedule 6
The Corporation of the City of Brampton Amounts Repayable for Gael Miles
Date Vendor Name
(Note 1) (Note 1)
Term of Council Expense Account
Breach of Expense Policy
Jun-11 ROTARY CLUB OF BRAMPTON SOUTH
May-12 AMEX-BBOT Oct-12 ROSE THEATRE
Dec-12 GAEL MILES
Jul-13 GAEL MILES
Apr-12 MARKETING PAD INC Apr-13 MARKETING PAD INC Dec-13 GAEL MILES
Aug-13 ROGERS ATampT WIRELESS Dec-13 GAEL MILES
Corporate Accounts
Breach of Lunch and Dinner Sponsorship Policy
Jun-2012
Breach of Expense Policy
Jun-2013
Description of Expense (Note 1)
Lobster amp Chicken Dinner - fundraising project Business Person of the year Gala 4 Tickets bull Rose Orchestra Gala
Rotary Fundraiser 4 tickets for Rotary Club Brampton South Web Hosting Fee Hosting Website Miles bull National Safety Conference Chicago bull mileage Aug113 Miles - National Safety Conference Chicago - Per diem
Brampton Arts Council Golf and Dinner
FCM Vancouver Per Diem
Amount Deloitte Finding
(Note 1)
30000 Spouse used one of two tickets 61236 Family used three of six tickets (spouse and daughters) 60000 Spouse used one of four tickets 25000 Spouse used one of two tickets 300X Spouse used one of four tickets
5088 Static website last used for election campaign Charge should be $17299 17299 Static website last used for election campaign 71192 Mileage claim not reduced by 160km to reflect car allowance 15297 Personal calls $10 not reimbursed Councillor stated she intends to reimburse
42500 Per diem claimed for lunch that was available at the conference
Total bull Term of Council Expense Account Total - Term of Council Expense Account Excluding Tickets for Events at Non-City Facilities (Note 3)
48000 Councillor did not attend the event Spouse and guest attended Policy required return of tickets for distribution according to guest protocol
35377 Meals claimed on June 4th 2013 Councillor returned early from tnp on June 3rd 2013 Councillor stated that she intends to repay this amount
Total bull Corporate Accounts Total - Corporate Accounts Excluding Tickets for Events at Non-City Facilities (Note 3)
Amount Repayable
(Note 2)
15000
68000
15000
12500
7500
19210
19210
8320
1000
ISPO
167240
Notes
d) Source Deloitte Forensic Report dated July 30 2014 Amount repayable includes sales taxes(2)
(3) City facilities include the Rose Theatre and PowerAde Centre
To be read in conjunction with Deloittes Forensic ReportPrivate and Confidential
Schedule 7
The Corporation of the City of Brampton Amounts Repayable for Elaine Moore
Date
(Note 1)
Vendor Name
(Note 1)
Description of Expense (Note 1)
Amount
(Note 1) Deloitte Finding
Amount Repayable (Note 2)
Term of Council Expenso Account
Breach of Expense Policy
Jan-11 ROBBIE BURNS
Mar-11 UNITED ACHIEVERS CLUB
Oct-11 BRAMPTON ACCCC
Feb-12 AMEX shyLORNE SCOTS
Apr-12 TH-12-15
Jun-12 TJ TH-12-40
Feb-13 UNITED ACHIEVERS CLUB
Mar-13 AMEX shyLORNE SCOTS
Mar-13 AMEX - WOHC FOUNDATION
Jun-13 BRAMPTON BEAST HOCKEY CLUB
Oct-12 OLIVE BRANCH OF HOPE
Dinner Dance bull Jan 2911
Celebrity Men Who Cook - Table of 8 Christmas Party bull Table of 8 Robbie Burns Dinner Dance Tickets
Brampton Symphony Orchestra Tickets - Order 9 299057 bull May 512 Tickets for Brampton Global jazz amp Blues Festival Series Celebrity Chef - 2 Tickets Robbie Bums Dinner Dance Tickets
Toronto Maple Leafs Alumni Game Founder Club Seats
Celebrate Life Fundraiser
40000 32000 32000 33110 32000
45600 9000
18000 6000
1315 15 300ro
Spouse used one of eight tickets No information on use of other tickets Spouse used one of eight tickets No information on use of other tickets Spouse used one of eight tickets No information on use of other tickets Tickets used by family including spouse Other non-famiJyattendees Tickets used by family including spouse Other non-family attendees
Spouse used one of four tickets at three separate events Spouse used one of two tickets Spouse used one of four tickets Spouse used one of four tickets Spouse used three tickets Remainder of games donated to specific community group Family members used two tickets
5000
4000
4000
12416
8000
11400
4500
4500
1500
7302
7500
Total - Term of Council Expense Account
Total - Term of Council Expense Account Excluding Tickets for Events at Non-City Facilities (Note 3)
70118
Notes
(1) (2) (3)
Source Deloitte Forensic Report dated July 302014 Amount repayable includes sales taxes City facilities include the Rose Theatre and PowerAde Centre
7=
To be read in conjunction with Deloittes Forensic ReportPrivate and Confidential
Schedule 8
The Corporation of the City of Brampton Amounts Repayable for Paul Palleschi
Date
(Notel) Vendor Name
(NotoD
Description of Expenso (NotoD
Amount
(NotoD Dololtto Finding Amount Ropayablo (Noto 2)
Term ofCouncil Exponso Account
preach of Expense Policy May-13 Nov-13
BRAMPTONBEAST HOCKEYCLUB PAUL PALLESCHI
2 Seats for Founders Club Reimbursement for Beast Tickets
131515 Personal purchase of seasons tickets (131515) Reimbursement of personal purchase Reimbursement should be S1460
146041
(131515)
Total-Term of Council Exponso Account Total -Term of Council Expenso Account Excluding Tickets for Evonts at Non-City Facilities (Noto 3)
Notes
(1) Source Deloitte Forensic Report dated July 302014 (2) Amount repayable includes sales taxes (3) City faciixies includethe Roso Theatre and PowerAde Centre
To be read in conjunction with Delottes Forensic Report Private and Confidential
Sch
ed
ule
Th
eA
mo
un
ts
Dsto
(No
toD
Tor
m
Bro
ach
of
Feb
-11
Ma
r-1
1
Jul-
11
Aug
-11
Ja
n-1
2
Feb
-12
Ma
r-1
2
Apr
-12
May
-12
Oct-
12
Dec-1
2
Ja
n-1
3
Ma
r-1
3
Dec-1
3
Bre
ach
of
Dee
-11
Cor
pora
te
Bre
ach
of
Ju
n-2
01
3
Bre
ach
of
Oec-2
01
2
No
tes
(1)
(2)
13)
Pri
vate
an
dR
epo
rt
7^
DO
9
Co
rpo
rati
on
oft
he C
ity
of
Bra
mp
ton
R
epa
yab
le fo
r Jo
hn
Sa
nd
erso
n
Ven
do
r N
am
e
(No
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nt
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se P
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[red
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xp
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rpo
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an
d P
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AM
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ST
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Acc
ou
nts
Lu
nch
an
d D
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po
nso
rsh
ip P
oli
cy
Am
eri
ca
n E
xp
ress
Co
rpo
rate
Ca
rd P
oli
cie
s a
nd
Pro
ced
ure
s
Sour
ce
Del
oitt
e F
oren
sic
Rep
ort
date
d Ju
ly 3
0 2
014
Am
ount
rep
ayab
le i
nclu
des
sale
s ta
xes
Cit
yfa
cilit
ies
incl
udet
he R
ose
The
atre
and
Pow
erA
de C
entr
e
Co
nfi
den
tia
l
Des
crip
tio
n o
f E
xpen
se
(No
toD
Bea
t T
he M
id W
inte
r B
lue I
V -
Fu
nd
rais
er
2 T
icke
ts f
or G
race U
nte
d F
un
dra
iser
KA
BA
KO
S T
hea
tre T
ickets
-D
ec 9
11
Tic
kets
for
And
re P
hiE
ppe
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non
Tic
kets
for
Ro
bb
ie B
um
s D
inn
er D
an
ce
Cle
rgy
App
reci
atio
n D
inne
r T
hea
tre T
ickets
Ann
ual
Fun
dral
sing
dinn
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Apr
14
12
2 T
ickets
for
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nd
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ul
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rk)
of C
hri
stm
as
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ck T
ieB
lue J
ea
ns
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t
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bb
ie B
um
s D
inn
er a
nd
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nce
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ino
Oin
nera
nd
Da
nce
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bb
ie B
urn
s D
inn
er a
nd
Da
nce
Ro
bb
ie S
um
Din
ner
amp D
an
ce
FC
M -
Air
fare
-S
po
use
Car
abra
m O
peni
ng C
erem
onie
s
AM
O O
tta
wa
-A
cco
mm
od
ati
on
s
Am
ou
nt
Ro
pa
yab
io (
No
to
21
95
00
40
00
18
00
0
13
66
0
45
00
40
00
57
70
45
00
98
50
12
5 0
0
45
00
40
00
45
00
45
00
Am
ou
nt
Del
oit
te F
ind
ing
(N
oto
D
190
00
Sp
ou
se u
sed
one
of t
wo
tick
ets
600
0 S
po
use
use
d o
ne o
f tw
o ti
cket
s
360
00
Sp
ou
se u
sed
one
of t
wo
tick
ets
Cou
ncJo
r st
ated
he
inte
nds
to r
eim
burs
e
273
20
Sp
ou
se u
sed
one
of t
wo
tick
ets
Co
un
do
r st
ated
he
inte
nds
to r
eim
burs
e
839
0 S
po
use
use
d on
e of
tw
o ti
cket
s 80
00
Sp
ou
se u
sed
one
of t
wo
tick
ets
102
69
Sp
ou
se u
sed
one
of t
wo
tick
ets
Cou
ncil
or s
tate
d he
Int
ends
to
reim
burs
e
135
00
Sp
ou
se u
sed
one
of
thre
e ti
cket
s
197
00
Sp
ou
se u
sed
one
of t
wo
tick
ets
25
0 00
S
po
use
use
d on
e of
tw
o ti
cket
s
90 0
0 S
po
use
use
d o
ne o
f tw
o ti
cket
s
60
00
S
po
use
use
d on
e of
tw
o b
cket
s
135
00
Sp
ou
se u
sed
one
of t
hree
bck
ets
9
00
0
Sp
ou
se u
sed
one
of t
wo
bck
ets
103
25
Ca
rd u
sed
for
per
son
al
pu
rch
ase
-N
ot r
eim
bu
rsed
To
tal
bull T
erm
of
Co
un
cil
Exp
on
so A
cco
un
t
Tot
al bull
Ter
m o
f C
ounc
il E
xpen
so A
cco
un
t E
xclu
ding
Tic
kets
for
Eve
nts
at
Non
-Cit
y F
acil
itie
s (N
oto
3)
100
00
Spou
se u
sed
one
of tw
o ti
cket
s N
ot a
an
even
t co
vere
d by
Pol
icy
14 5
0
108
5 18
H
otel
Ml i
nclu
des
pers
onal
cha
rges
for
add
itio
naln
ight
s an
d ro
om s
ervi
ce
Fna
nce
coul
d no
t fin
d re
paym
ent
of c
ha
rges
To
tal
-Co
rpo
rate
Acco
un
ts
Tot
al -
Co
rpo
rate
Acc
ou
nts
Exc
ludi
ng T
icke
ts f
or E
ven
ts a
t N
on-C
ity
Fac
iWkt
s (N
ote
3)
To
be r
ead
m c
onju
ncti
on w
ith
Det
ofl
es
For
ensi
c
Schedule 10
The Corporation of the City of Brampton Amount Repayable for John Sprovieri
Dato Vendor Name Description of Expense Amount Deloitte Finding Amount Repayablo (Noto 2) (Note 1) (NotoD (Note 1) (Noto 1)
Ternof Council Expense Account
Broach of Expense Policy
Mar-11 FILIPINO ATHLETIC ASSOCIATION OF Dinner Dance Tickets - Feb 16711 5000 Spouse used one of two tickets 2500
Feb-12 I ROCK PINK CANCER RELIEF INC Sponsorship 500 00 Spouse used one of ten tickets 5000
May-12 ST MARGUERITE DYOLMLLE PARISH Benefit Dinner Dance 18500 Spouse used one of two tickets 9250
May-13 ST MARGUERITE DYOUVILLE PARISH Tickets For Fr James Tobin 50th Anniversary Event 13000 Spouse used one of two tickets 6500
Jul-13 WILLIAM OSLER HEALTH SYSTEM FOUNDATION Osier Foundation Benefit Conceit 50000 Spouse used one of two tickets 25000
Dec-13 JOHN SPROVIERI Meals per diem for India trade mission 1275 00 Three meals per day claimed before trip Trip Itinerary indicates that many meals were provided 7500
on Trade Mission
Total bull Term of Council Expense Account Total - Term of Council Expense Account Excluding Tickets for Events at Non-City Facilities (Note 3)
Corporato Accounts
Broach of Policy - Community Use of Suite Policv 1420
Dec-2011 PowerAde Suite - Brampton Battalion 500 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 500 00
Jan-2012 PowerAde Suite - Brampton Battalion 50000 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1450 50000
Feb-2012 PowerAde Suite - Brampton Battalion 200 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 200 00
Oct-2012 PowerAde Suite - Brampton Battalion 200 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 20000
Jan-2013 PowerAde Suite - Brampton Battalion 200 00 Tickets residentprovided to same did not meet tho business purpose criteria in Policv 14 2 0 200 00
Jan-2013 PowerAde Suite - Brampton Beast 200 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 20000
Jan-2013 PowerAde Suite - Brampton Beast 200 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 200 00
Total bull Corporate Accounts Total bull Corporate Accounts Excluding Tickets for Events at Non-City Facilities (Note 3
Notes
(1) (2) (3)
Source Deloitte Forensic Report dated July 302014 Amount repayable includes sales taxes City facilities include the Rose Theatre and PowerAde Centre
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o
To be read in conjunction with Delorttes Forensic ReportPrivate and Confidential
K3-3I
SECTION GENERAL
SUBJECT Lunch and Dinner Sponsorship POLICY 1450
EFFECTIVE January 26 2005 REPLACES Policy dated March 12001 PAGE 1 of 3
APPROVED BY CW024-2001 CW031-2005 PROCEDURES UPDATED BY na
POLICY STATEMENT
This policy sets forth a coordinated approach for managing the Corporations sponsorship participation at community based lunch and dinner events to ensure that the Citys support and attendance at such events is visible
PURPOSE
The policy outlines a procedure as to how the Mayor Councillors and staff register for an event prioritizes booking and addresses the process to be followed when bookings change in keeping with the intent to ensure that the Citys presence at events is visible
In order to manage requests for sponsoring dinner and lunch events the MAJOR dinner and lunch policy supports the purchase of table(s) at each approved event to a budget amount approved each year
SCOPE
The policy applies to the Mayor Councillors City Employees and communitybusiness representatives (eg volunteers)
The policy does not apply to persons who are registered for an event yet are unable to attend the event due to illness or unforeseen circumstances
PROCEDURE
Each year staff shall submit a report to Council through Committee of Council recommending a list of community lunch and dinner events to be sponsored under this policy
For lunch events a Councillor may register for a maximum of one ticket For dinner events a Councillor shall have the option to register for a maximum of two tickets for himherself and a guest A guest can include a family member friend or other associate
www brampton ca
K3-32
SECTION GENERAL POLICY 1450SUBJECT Lunch and Dinner Sponsorship
EFFECTIVE January 26 2005 REPLACES Policy dated March 1 2001 PAGE 2 of 3
APPROVED BY CW024-2001 CW031 -2005 PROCEDURES UPDATED BY na
Upon approval of the annual events to be sponsored by the City staff shall publish the list of sponsored events and circulate it to the Mayor and Councillors so that individual Councillors may indicate their preference The Mayor and Councillors would select the events they wish to attend and notify the Council Office Supervisor The Council Office Supervisor shall coordinate with PR to arrange registration
When tickets are not available in advance of the event Councillors andor staff shall attend the registration table on the day of the event to confirm seating or table assignment
Registered Councillors shall confirm with the Council Office Supervisor their intention to attend or cancel at least one week before the event date for which heshe is registered
Registrants who cancel their booking should notify the Council Office Supervisor A waiting list will be referred to at this time and the guest protocol outlined below shall be followed
Registrants who attend the event as a guest of a non-city party and do not notify the City of Brampton of their decision not to use the City purchased ticket(s) shall be required to reimburse the City for the equivalent of the registration from their Councillor Expense Account or personal funds
Should reservations for a table not be fully pre-registered one week before the event Economic Development amp Public Relations staff shall invite alternates based on the following guest protocol
bull Councillors
bull Members of Senior Management
bull City Staff bull Board Members of CommunityService Clubs Business Associations other Community
Associations
bull Economic Development Contacts bull Volunteers on City Committees Programs and Activities
Friends and family members related to the above categories are not permitted unless they are a guest of the Mayor Councillor or staff member also in attendance at the event
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CITY OF BRAMPTON
www brampton en
K3-33
SECTION GENERAL
SUBJECT Lunch and Dinner S ponsorship POLICY 1450
EFFECTIVE January 26 2005 REPLACES Policy dated March 1 2001 PAGE 3 of 3
APPROVED BY CW024-2001 CW03 1-2005 PROCEDURES UPDATED BY na
Members of Senior Management Team are encouraged to attend events which relate to the services offered by their respective departments
ACCOUNTABILITY
Staff in the Economic Development amp Public Relations Department shall select the events prepare reports arrange for registration and payment of the City sponsorship and coordinate the distribution of tickets (if applicable) in advance of the event The Council Office Administrative staff shall coordinate the scheduling of the respective registrant with the Economic Development amp Public Relations Department Through Committee of Council City Council shall approve the annual list of events to be sponsored under this policy
The Economic Development amp Public Relations Department shall report annually to the Council Office Committee with respect to the policy effectiveness
ADMINISTRATION
The Economic Development and Public Relations Department shall administer this policy in cooperation with the Council Office of the Council and Administrative Services Division of the Management and Administrative Services Department
CONTACT
Mara Ciccotelli Administrative Assistant Economic Development amp Public Relations Department 905shy874-2145
Linda Mclnnis Council Office Supervisor 905-874-2639
CITY OF BPAMPTOM
www brampton c a
K3-3H
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 1 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
POLICY STATEMENT
The City of Brampton rented suite at the Brampton Centre for Sports amp Entertainment (BCSE) is available for public use by Bramptons community groups at no charge subject to provisions of this policy and the operators of the BCSE
The City of Brampton also has access through contract with the BCSE to a limited number of events in a second suite The use of this second suite is also included in this policy
PURPOSE
The City of Brampton rents a suite (121) at the Brampton Centre for Sports amp Entertainment (BCSE)
The suite shall be used by the Mayor and members of City and Regional Council for the following business purposes only
bull To support or sponsor the activities including fund raising initiatives of local community groups bull To recognize and promote the efforts and goodwill of community groups bull To promote economic development bull As part of a rewards and recognition program for leaders in the community
SCOPE
This policy establishes the use of the suite and identifies a process for distributing events to the community at large For the purpose of this policy community groups means volunteer non-profit community groups located in Brampton as well as registered charities whose services are available to Brampton residents The City of Brampton use of the rented suite shall only be used for the businesses purposes outlined above
CITY O P T O M
wwwcitybramptononca
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SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 2 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
PROCEDURE
Upon receiving the event information (either a schedule of events or flyer announcement for an unscheduled event) the Mayor and Members of Council shall contact the Business Development amp Public Relations Department to reserve their selected dates
Preferably a host shall attend the selected events Schedules and sign-up instructions shall also be posted on the Council Bulletin Board for information The policy will be administered on a first come first serve basis for Mayor and Members of City Council Staff shall monitor the usage of the suite
Distribution of Events
Commencing in each year all events that have been scheduled as of August 1 for the following season (September 1 to August 31) will be allocated for each of the following purposes according to the following priorities
Priority 1 Recognition Sponsorship of community groups Priority 2 City businesseconomic development activities
Scheduled Events
Any events scheduled in advance at the BCSE shall be available to the Mayor and Members of City Council The selection of a community group as defined in this policy shall be determined by the Member of Council (The Host) who booked the suite for the event
Business Development amp Public Relations staff shall provide the event host with tickets in advance of the game and in turn the host shall distribute the tickets to the community group(s) of their choice
Potential interest from more than one Member of Council for a particular event will be accommodated through either the second suite the City of Brampton has access to or shall be accommodated in another vacant suite at the BCSE For the latter the cost of the suitetickets and foodbeverage expenses shall be charged at the market rate offered by the BCSE All effort will be made by staff through its contact with the BCSE to accommodate multiple requests for single events
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wwwcitybramptononca
k3-3k
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 3 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
If there are events remaining after all requests by Members of City Council have been accommodated the box will be offered to community groups directly by staff for use in fundraising recognition of
volunteers or for charitable purposes To ensure fairness and equity no group will be offered the box more than once each year (unless no other community group expresses an interest in a particular event)
Unscheduled Events
All members of City Council will be advised of unscheduled events The event will be communicated in writing to the Mayor and each Member of Council with a request to respond within a specified period of time
If there are no conflicts the suite will be allocated as requested If there are conflicts staff will arrange to accommodate each request in the second suite or another vacant suite(s) at full cost to the host (tickets suite food and beverage) If no elected officials are interested in using the box for the event it will be offered to a community group by staff
Expenses Tickets
Each suite seats 14 Each allocation includes 10 box tickets at no charge An additional four box tickets can be purchased at the ticket price established for the particular events Tickets are not available during playoff games associated with major sporting leagues such as the OHL or NWHL The suite is available however and all tickets must be purchased at face value
Expenses Catering
Catering orders are the responsibility of the host using the suite When the suite has been reserved by the Mayor and members of Council catering orders will be the responsibility of the host coordinating the box for the event of the day The host will be reimbursed for catering expenses according to the City of Brampton expense policy
Catering expenses associated with non-City use are the responsibility of the individual or group using the box
CITY OF ORAMPTON
wwwcitybramptononca
K3-31
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 4 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
ACCOUNTABILITY
The Business Development amp Public Relations Department ensures the policy is administered complied with and reviewed each year The allocation process shall be reviewed by Administration amp Finance Committee of City Council on an annual basis
ADMINISTRATION
The public suite is funded through the general government cost centre and is administered by the Business Development amp Public Relations Department All allocations for use of the suite shall be coordinated by assigned staff A schedule of events and bookings will be maintained and will be made available at all times
CONTACT
Primary Dennis Cutajar Executive Director Business Development amp Public Relations (905-874-2698)
Secondary Mara Ciccotelli Administrative Assistant Business Development amp Public Relations (905-874-2145)
CITY OP QPAMPTOM
wwwcitybnimptononca
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Repayment Process
The Mayor and Members of Council should provide the Treasurer with their respective repayments from their personal funds by September 30 2014 for deposit to the Citys bank account The appropriate General Ledger accounts should be credited with the repayment amounts in the 2014 fiscal year and the repayment amounts reported as a separate item for each of the Mayor and Members of Council on the 2014 Annual Statement of Remuneration and Expenses
The final repayment amounts will be posted on the Citys Website by Friday October 3 2014 for the purpose of ensuring full transparency and accountability
The Treasurer should be further authorized to deduct any outstanding repayment amounts as at November 30 2014 from any and all monies that are or will otherwise be paid or payable to the Mayor and Members of Council including compensation amounts such as regular pay retiring allowances and 2014 pension payments
Strategic Plan
This report achieves the Strategic Plan Priority of Corporate Excellence ensuring transparency and financial accountability by exercising prudent financial stewardship managing public funds and compliance with statutory reporting requirements
K3-1
Conclusion
Deloitte llp conducted a forensic examination of the Expenses of the Mayor and
Councillors of the Corporation of the City of Brampton and presented their findings to City Council at its meeting on August 6 2014
This report provides City Council with the amounts that have been identified by Deloitte llp that the Mayor and Members of Council should repay from their personal funds and the process for making those repayments and includes possible adjustments that may be approved by City Council
-^W----shyPeter Honeyborne Executive Director Finance ^^poundhief^dministrative Officer and Treasurer
Attachments
Agenda Page
bull Correspondence dated September 8 2014 from Deloitte llp to the Chief Administrative Officer - Amount Repayable by the K3-8 to K3-17 Mayor
bull Correspondence dated September 5 2014 from Deloitte llp to the Chief Administrative Officer - Amount Repayable by the K3-18 to K3-30 Councillors
bull Lunch and Dinner Sponsorship Policy 1450 (cancelled 2014) K3-31 to K3-33
bull Community Use of Suite at BCSE Policy 1420 K3-34 to K3-37
Report authored by Peter Honeyborne Executive Director Finance amp Treasurer
K3-2
Deloitte Deloitte LLP
33 Yonge Street Suite 210
Toronto ON M5E 1G4
Canada
Tel 613-751-5497
Fax613-751-2244
wwwdeloitteca
September8 2014
Private and confidential
Mr John Corbett
Chief Administrative Officer
The Corporation of the City of Brampton 2 Wellington Street West Brampton ON L6Y 4R2
Dear Sir
Subject Amount Repayable by the Mayor
Introduction
You have asked us to provide a calculation of the Amount Repayable by the Mayor and to provide you with a reconciliation of this amount to all of the transactions recorded in the Deloitte Forensic report dated July 30 2014
Reconciliation ofAmount Repayable by Mayor to transactions reported in the Deloitte Forensic Report
A reconciliation of the information contained in our report dated July 30 2014 to the Amount Repayable by the Mayor is provided below in Table 1
Table 1 Summary Reconciliation of Amount per Report to Amount Repayable by the Mayor
Transaction Amount per Amount
Description Count Report Repayable
Breadi of Expense Policy - Flight Passes 187 $129378 $28738
Breach of Expense Policy - Other 19 $11134 $5381
Breach of Amex Card Program 60 $32096 $0
sub-total 266 $172608 $34118
Not enough information 79 $155951 $0
Total 345 $328559 $34118
Further details of this reconciliation can be found in Schedule 3 of this letter
K3^ The Corporation of the City of Brampton September8 2014 Page 2
The Amount Repayable by the Mayor differs from information presented in Schedules 1112 and 13 of the Deloitte Forensic report dated July 30 2014 for the following reasons
bull Regarding flight passes the amount repayable does not include flight passes used by individuals other than Mayor Fennell In addition given that the underlying travel was related to City business the amount repayable by Mayor Fennell was calculated as the difference between the cost of the flight pass credit used minus the calculated cost of economy airfare based on available information (as outlined at Schedule 2)
bull The amount to be repaid relates only to transactions specifically attributable to Mayor Fennell Our report dated July 30 2014 also includes transactions incurred by staff within the Mayors office and other general transactions not specifically attributable to Mayor Fennell As an example we have not included amounts related to breaches of policies for expenses incurred by the Mayors staff
bull The amount to be repaid does not include transactions or amounts which have already been repaid or otherwise credited to the City of Brampton
o We have been advised by Finance staff that the charges for IQ Quizzes incurred on the Mayors wireless account have now been credited to the City
o As indicated in our July 30 2014 report purchases on the Mayors American Express Corporate Card for personal expenses or items not related to City business have been repaid to the City by Mayor Fennell or from the Mayor Susan Fennell Gala account and the Mayor Susan Fennell Community Fund
Amount Repayable by the Mayor
We have prepared a calculation of the Amount Repayable by the Mayor identifying the specific transactions to be repaid This calculation is presented at Schedules 1and 2 attached to this letter and has been summarized in Table 2 below
Table 2 Summary of Amount Repayable by the Mayor
Reference Description Repayable Taxes
Business Class Airfare premiumSchedule 1 $741447 included $741447
hotel rooms expired flight passes
Schedule 2 Flight Pass Use $2363146 $307209 $2670355
Total $3411802
The Amount Repayable by the Mayor is based on the transactions identified in the Deloitte Forensic report dated July 30 2014 plus applicable taxes and less any amounts repaid up to August 15 2014 based on information provided to Deloitte by the City of Brampton Finance Department
K8-10 The Corporation of the City of Brampton September 82014 Page 3
Business Class Airfare premium hotel rooms expiredflight passes
The calculation of the Amount Repayable by the Mayor related to Business Class Airfare premium hotel rooms and expired flight passes is detailed in Schedule 1 including the underlying methodology and assumptions used in the calculation
bull For business class tickets the amount repayable represents the difference between the costs incurred minus the estimated cost of an economy class airfare (based on Mayors staff travelling at the same time) minus any partial repayments received For the ticket to London England $3023 is to be repaid (no repayment has been received by the City for this flight) No amount is repayable for the ticket to Iqaluit Nunavut as a reimbursement has already been received by the City
bull For the identified hotel stays in premium rooms the amount repayable represents the difference between the costs incurred for the premium room minus the cost of the basic hotel room (based on charges incurred by the Mayors staff during the same time period)
bull For expired flight passes we only included an amount repayable related to a flight pass where Mayor Fennell was the only authorized traveler For other expired flight passes available for use by multiple employees (including individuals outside of the Mayors office) or solely by an employee other than Mayor Fennell we did not include these amounts as being repayable by Mayor Fennell
Calculation ofAmount Repayable by the Mayor related to the use offlight passes
The calculation of the Amount Repayable by the Mayor related to the use of flight passes is detailed in Schedule 2 including the underlying methodology and assumptions used in the calculation
The individual amounts calculated represent the difference between the cost of the individual flight passes used and the calculated economy class flight costs (including various fees taxes and charges) The amounts reported in Schedule 2 exclude sales tax (HST and GSTPST prior to the adoption of the HST) As such we have added 13 sales tax ($307909) in Table 2 to adequately calculate the amount to be repaid
We calculated the economy class flight costs based on available data from Statistics Canada related to air fares for Canadian carriers at prices of average economy air fares and additional costs based on publicly-available information primarily from Air Canada
In preparing this calculation we have made certain assumptions as described in detail in Schedule 2 If different assumptions are determined to be more appropriate our calculations and analyses in Schedule 2 would change
Transactions where there was not enough information to determine compliance with Expense Policy
Our report dated July 30 2014 includes transactions where there was not enough information to determine compliance with the Expense Policy As such none of these transactions have been identified as being repayable by Mayor Fennell Had sufficient information been available for these transactions there is a possibility that some transactions would have been identified as breaches of the existing policies and as such repayable by Mayor Fennell
K3-H The Corporation of the City of Brampton September 82014 Page 4
Transactions with insufficient information included the following
bull Contracted driving aid services provided by Total Eclipse Limousine Service and
bull Purchases of souvenirs and other goods
Should you have any questions regarding this letter and attached schedules please do not hesitate to contact me at 416-457-6109 or Guillaume Vadeboncoeur at 613-751-5497
Yours truly
pounduampnXgt LUP
Robert Fowlie CPA CA-IFA CFE Partner
Deloitte LLP
Guillaume Vadeboncoeur CPA CA-IFA CFF Partner
Deloitte LLP
Enclosure (Schedules 12 and 3)
Schedule 1
The Corporation of the City of Brampton Amounts Repayable for Mayor Fennell
Date Vendor Name Description of Expense Expense Amount Amount Repayable (NoteDeloitte Finding
(Note 1) (Note 1) (NoteD Incurred by (Note 1) 2)
Prior Term
Breach of Expense Policy
0ct-07 Amex statement Air Canada Toronto to London Susan Fennell Mayor Fennell 440437 Purchase of business class ticket 440437
Oct-07 Amex statement Air Canada credit Mayor Fennell (55400) Purchase of business class ticket (55400)
Nov-07 Amex statement Air Canada change fee Mayor Fennell 10000 Purchase of business class ticket 10000
Minus estimated cost of economy class ticket based on cost incurred by Mayors (92740) Chief of Staff
Mar-09 Amex statement The Fairmont Empress Victoria Employee 2 216175 Hotel stay in premium room 115000
Jun-09 Amex statement The Fairmont Chateau Whistler Mayor Fennell 292675 Hotel stay in premium room 120750
Feb-13 Air Canada Ontario Pass - Latitude Mayor Fennel 457920 Expired portion of flight pass ($5085 total cost for 10 flight segments 4 flight 203400
segments expired - $5085 x 410 = $2034)
741447
Notes
(D Source Cityof Brampton public report on Mayors Office Expenses or from transaction-specific supporting documents
(2) Amount repayable includes sales taxes
I
To be read in conjunction with Deloittes Forensic ReportPrivate and Confidential Page 1 of 1
Schedule 2
The Corporation of the City of Brampton Amounts Repayable for Mayor Fennell Related to the Use of Flight Passes
Calculation of Fare
Calculated Date
(Notel) Vendor Name
(Note 1) Description of Expense
(Note 1) Expense
Incurred by Amount
(Note 1) Deloitte Finding
Airfare
(Note 2)
NAV
(Note 3) Insurance
(Note 4) ATSC
(Note 5) AIF
(Note 6) Total
Airfare Expense Policy Breach Amount
G = B+C+
D+E+F
Current Term of Council
Toronto bull Dallas North American Latitude Mayor Fennell Use of flight pass (flight date August 720091
Dallas shyToronto North American Latitude Mayor Fennell Use of flight pass [flight date August 12 20091
Toronto shyHalifax Canada East Pass Mayor Fennell Use of flight pass [flight date September 122009]
Halifax shyToronto Canada East Pass Mayor Fennell Use of flight pass [flight date September 13 2009]
Mar-11 Nfld-Tor Eastern Transborder Pass Latitude Mayor Fennell 40868 Use of flight pass
Sep-11 Tor - Casllegar North American Latitude Mayor Fennell 88124 Use of flight pass 30300 712
Sep-11 Casllegar - Tor North American Latitude Mayor Fennetl 68124 Use of flight pass 30300 712
Oct-11 Tor - Vancouver North American Latitude Mayor Fennell 88124 Use of flight pass 30300 2000 300 712
Oct-11 Vancouver shyTor North American Latitude Mayor Fennell 88124 Use of flight pass 30300 2000 300 712 35312 52812
Oct-11 Tor - Calgary North American Latitude Mayor Fennell 92530 Use of flight pass 30300 2000 300 712 35812 56718
Oct-11 Calgary - Tor North American Latitude Mayor Fennell 92530 Use of flight pass 30300 2000 300 712 36312 56218
Nov-11 Tor shyOttawa Rapidair Latitude Mayor Fennell 36634 Use of flight pass 19270 2000 300 712 24782 11852
Dec-11 Ottawa shyTor Rapidair Latitude Mayor Fennell 36634 Use of flight pass 192gt0 712 24282 12352
Jan-12 Tor shyOttawa Rapidair Latitude Mayor Fennell Use of flight pass 21610 712
Jan-12 Ottawa shyTor Rapidair Latitude Mayor Fennell Use of flight pass 21610 712
May-12 Tor - Saskatoon North American Latitude Mayor Fennell Use of flight pass 33810 2000 300 712 2500 39322 53208
Jun-12 Saskatoon shyTor North American Latitude Mayor Fennell 92530 Use of flight pass 33810 2000 300 712 2000 38822 53708
Sep-12 Tor shy Montreal Rapidair Latitude Mayor Fennell 36634 Use of flightpass 21610 2000 300 712 2500 27122 9512
Sep-12 Montreal shy Tor Rapidair Latitude Mayor Fennell 36634 Use of flight pass 21610 2000 300 712 2500 27122 9512
Oct-12 Tor - Bagotville Flight Passes - correction Mayor Fennell 92350 PI Use of flight pass
Oct-12 Bagotville - Tor Flight Passes - correction Mayor Fennell 92350 [71 Use of flight pass 2500
Tor shyMontreal Rapidair Latitude Mayor Fennell 36634 Use of flight pass 2500
Montreal shyTor Rapidair Latitude
North American Latitude
Mayor Fennell Mayor Fennell
36634
92530 Use of flight pass Use of flight pass IP
North American Latitude Mayor Fennel 92530 Use of flight pass
Toronto shyOttawa Ontario Pass Latitude MayorFennell 45792 W Use of flight pass Feb-13 Ottawa shyToronto Ontario Pass Latitude Mayor Fennell 45792 [8] Use of flight pass 2000
Mar-13 Tor - Prince George North American Latitude Mayor Fennell 95858 Use of flight pass 2500
Mar-13 Prince George - Tor North American Latitude Mayor Fennell 95856 Use of flight pass
Mar-13 Tor - Edmonton North American Latitude Mayor Fennell 95858 Use of flight pass 55522
Edmonton shyTor North American Latitude Mayor Fennell 95858 Use of flight pass 55522
Apr-13 North American Latitude Mayor Fennell 95656 Use of flight pass
Apr-13 Halifax shyTor North American Latitude Mayor Fennell 95856 Use of flight pass 55522
May-13 Tor-Regina North American Latitude Mayor Fennell 95658 Use of flight pass
May-13 Regina-Tor North American Latitude Mayor Fennell 95858 Use of flight pass 2000
May-13 Tor - Vancouver North American Latitude Mayor Fennell 95858 Use of flight pass
Jun-13 Vancouver shyTor North American Latitude Mayor Fennell 95856 Use of flight pass
Aug-13 Toronto shyOttawa Ontario Pass Latitude Mayor Fennell 45792 [8] Use of flight pass 712
Aug-13 Ottawa shyToronto Ontario Pass Latitude Mayor Fennell 45792 [8] Use of flight pass 712
Sep-13 Tor - St Johns North American Latitude Mayor Fennell 95857 Use of flightpass
Sep-13 St Johns - Tor North American Latitude Mayor Fennell 95857 Use of flight pass
Toronto shyOttawa Ontario Pass Latitude Mayor Fennell 45792 [81 Use of flight pass
Ottawa shyToronto Ontario Pass Latitude Mayor Fennell 457 92 W Use of flight pass
Sub-Total - Current Term of Council 3092162 1SS79S4
To be read in conjunction with Oeloittes Forensic Report Private and Confidential Page 1 of 3
Schedule 2
The Corporation of the City of Brampton Amounts Repayable for Mayor Fennell Related to the Use of Flight Passes
Calculation of Faro
Calculated Date
(Note 1) Vendor Name
(Note 1) Description of Expense
(Notel) Expense
Incurred by Amount
(Note 1) Deloitto Finding
Airfare
(Note 2) NAV
(Note 3)
Insurance
(Note 4) ATSC
(Note 6) AIF
(Note 6) Total
Airfare Expense Policy Breach Amount
G = B-raquoC+
D+E+F
Prior Term of council
Apr-08 Toronto shyDallas North America shyLatitude Mayor Fennell Use of flight pass
Jun-08 Toronto - Chicago North America shyLatitude Mayor Fennell Use of flight pass
Jun-08 Toronto - Chicago North America shyLatitude Mayor Fennell Use of flight pass
Jul-08 Toronto - Calgary North America bull Latitude Mayor Fennell Use of flight pass
Jul-08 Calgary - Toronto North America shyLatitude Mayor Fennell 70900 Use of flight pass
Aug-08 Toronto bull Dallas North America shyLatitude Mayor Fennell 70900 Use of flight pass
Aug-08 Pallas - Toronto North America bull Latitude Mayor Fennell 70900 Use of flight pass 300
Nov-08 Toronto shyOttawa North American Latitude Mayor Fennell 77400 Use of flight pass 300
Nov-08 Ottawa shyToronto North American Latitude Mayor Fennell 77400 Use of flight pass 22160 2000 300 712 2000 27192 50208
Jan-09 Ottawa shyToronto Canada East Pass Mayor Fennell 42000 Use of flight pass 20140 2000 300 712 2000 25152 16848
Toronto - Ottawa Canada East Pass Mayor Fennell 42000 Use of flight pass 20140 2000 300 712 2500 25652 16346
Toronto - Vancouver bull Victoria North American Latitude Mayor Fennell Use of flight pass
Victoria - Vancouver bull Toronto North American Latitude Mayor Fennell Use of flight pass
Jun-09 Toronto shyVancouver North American Latitude Mayor Fennell 77400 Use of flight pass 35460 300 712 40972 36428
Jun-09 Vancouver shyToronto North American Latitude Mayor Fennell 77400 Use of flight pass 35460 300 712 40472 36928
Toronto shyOttawa Canada East Pass Mayor Fennell Use of flight pass
Jun-09 Ottawa- Toronto Canada East Pass Mayor Fennell Use of flight pass 300 712
Aug-09 Toronto - Halifax Canada East Pass Mayor Fennell Use of flight pass 300 712
Aug-09 Halifax - Toronto Canada East Pass Mayor Fennell Use of flight pass
Aug-09 Toronto - Ottawa Canada East Pass Mayor Fennell Use of flight pass
Aug-09 Ottawa - Toronto Canada East Pass Mayor Fennell 42000 Use of flight pass
Nov-09 Toronto shyOttawa Canada East Pass Mayor Fennell 42000 Use of flight pass
Nov-09 Ottawa shyToronto Canada East Pass Mayor Fennell 42000 Use of flight pass
Nov-09 Ottawa shyToronto Canada East Pass Mayor Fennell 43000 Use of flight pass
Toronto shyOttawa Canada East Pass Mayor Fennell Use of flight pass
Ottawa shyToronto Canada East Pass Mayor Fennell Use of flight pass
Toronto shyOttawa Canada East Pass Mayor Fennell Use of flight pass
Ottawa shyToronto Canada East Pass Mayor Fennell Use of flight pass
Toronto shyOttawa Canada East Pass Mayor Fennell Use of flight pass
Ottawa - Toronto Canada East Pass Mayor Fennell 43000 Use of flight pass 19850 2000 300 712 0-3 Toronto - Moncton Canada East Pass Mayor Fennell 43000 Use of flight pass 30570 2000 300 712
Mar-10 Moncton - Toronto Canada East Pass Mayor Fennell 43000 Use of flight pass 30570 2000 300 712
Mar-10 Toronto - Washington Eastern Transborder Pass Latitude Mayor Fennell 47500 Use of flight pass 37660 2000 300 1210
Mar-10 Washington - Toronto Eastern Transborder Pass Latitude Mayor Fennell Use of flight pass
Jun-10 Toronto bull Boston Eastern Transborder Pass Latitude Mayor Fennell Use of flight pass 37660 2000 300 1210 2500 43670 3830
Jun-10 Boston shyToronto Eastern Transborder Pass Latitude Mayor Fennell Use of flight pass 37660 2000 300 1210 7500 48670 -
Toronto shyOttawa Eastern Transborder Pass Latitude Mayor Fennell Use of flight pass 19850 2000 300 712 2500 25362 22138
Ottawa shyToronto Eastern Transborder Pass Latitude Mayor Fennell 47500 Use of flight pass 19850 2000 300 712 2000 24862 22638
Sub-Total - Prior Term of Council 2052700
TOTAL 5144862 2363148
To be read in conjunction with Oeloittes Forensic Report Private and Confidential Page 2 of 3
Schedule 2
The Corporation of the City of Brampton Amounts Repayable for Mayor Fennell Related to the Use of Flight Passes
Calculation of Fare
Calculated Date Vendor Name Description of Expense Expense Amount Airfare NAV Insurance ATSC AIF Total
Deloitte Finding Expense Policy(Note 1) (Note 1) (Note 1) Incurred by (Note 1) (Note 2) (Note 3) (Note 4) (Note 5) (Note 6) Airfare
Breach Amount
G = BC A B C D E I
D+E+F
Notes
[1] Source City of Brampton public report on Corporate Representation Expenses or from transaction-specific supporting documents
[2] Airfareamount is based on informationfrom Statistics Canada AviationAir Fares Canadian AirCarriers Level I Statistical Table 1 Average fares by sector and fare type group - Canadian air camers Level 1 - Schedules services i) For domestic flights from 2008 to 2012 we used the amounts listed for Domestic - Economy Flightfrom Toronto to Ottawa and Montreal were based on the short-haul average fare amount Other domestic flights were basec on the long-haul average fare amount ii)For domestic flightsfrom2013 we used the 2012 long-haulamount (S33810) increased by a 3 inflationaryfactor resulting in a calculated airfare of S34824 For flightsfrom Toronto to Ottawa and Montreal we used the 2012 short-haul amount ($21610) increased by a 3 inflationary factor resulting in a calculated airfare of $22258 iii)For flight to the United States we used the amount listed for International - Economy
[3] Navigational (NAV) Surcharge within Canada are based on distance with a fee varying from $9 to $20 We used the highest ($20) amount for each flight
[4] Accordingto AirCanadas website the insurance surcharge is S3 CADeach way for travel whollywithinCanada Some exceptions apply We used $3 for each flight
[5] The AirTravellers Security Charge (ATSC) was enacted by the Canadian Parliament For domestic itineraries the ATSC is currently $712 and for transborder itineraries the ATSC is up to $1210 We used an ATSC of $712 for all domestic flights and of S1210 for all transborder flights in our calculations
[6] AirportImprovementFees (AIF) were calculated based on the following amounts (as per locationof enplanement) Toronto $25 00
Bagotville $25 00
Calgary $3000
Casllegar S2700 (Assumed fee to include Casllegar [$700] and Vancouver [$2000] airport improvement fees) Edmonton $25 00
Halifax $2500
Moncton $2000
Montreal $25 00
Ottawa $20 00
Prince George $2000
Regina $2000
Saskatoon $2000
St Johns Newfoundland $20 00
Vancouver $2000
Victoria $3000 (Assumed fee to include Victoria ($1000) and Vancouver [$2000] airport improvement fees)
Boston $7500 (Assumed $7500 including US taxes fees and charges)
Dallas $7500 (Assumed $7500 including US taxes fees and charges) Washington $7500 (Assumed $7500 including US taxes fees and charges)
[7] Transactionswere recorded as a single entry in the Citysaccounting system fora total amount of $1847 The two related flightsegments are presented individually in order to adequately complete the calculations
[8] Flight segmentwas part ofa flight pass with10 flight credits recordedas one transactioninthe Citysaccountingsystem The individual flight segments are presented individually in order to adequatelycompletethe calculations
Private and Confidential Page 3 of 3 To be read in conjunction with Oeloittes Forensic Report
K3-b
Schedule 3
The Corporation of the City of Brampton Reconciliation of the information in the Deloitte Report dated July 30 2014 to the Amount Repayable by Mayor Fennell
Report Schedule
Description Transaction
Count
Amount per Report
Repayable Amount
Note
Sch 11 Breach of Expense Policy - Miscellaneous 11 $459 $0 [I] Sch 11 Breach of Expense Policy - Use of Flight Passes $1847 $1198 [2]
Sch 11 Breach of Amex Express Corporate Card Program Policies and Procedures
$1021 $0 [3]
Sch 11 Not Enough Information to determine Compliance with Expenses Policy- SouvenirOther
34 $5804 $0 [4]
Sch 11 Not Enough Information to determine Compliance with Expenses Policy - Total Eclipse Limousine Service
38 $144150 $0 [4]
Sch 12 Breach of Expense Policy - Use of Flight Passes 88 $68783 $16858 [5] Sch 12 Breach of Expense Policy - Expired Flight Passes $1832 $2034 [6] Sch 12 Breach of Expense Policy - Business Class Airfare $1309 $0 U)
Sch 12 Breach of Amex Express Corporate Card Program Policies and Procedures
$212 $0 [8]
Sch 13 Pre-December 2010 Breach of Expense Policy - Use of FlightPasses
95 $54062 $8647 [9]
Sch 13 Pre-December 2010 Breach of Expense Policy - Expired Flight Passes
$2854 $0 [10]
Sch 13 Pre-December 2010 Breach of Expense Policy - Business Class Airfare
$7316 $3023 [11]
Sch 13 Pre-December 2010 Breach of Expense Policy - Premium hotel rooms
$2050 $2358 [12]
Sch 13 Pre-December 2010 Breach of Amex Express Corporate Card Program Policies and Procedures
50 $30863 $0 [13]
Sch 13 Pre-December 2010 Possible Breach of Amex Express Corporate Card Program Policies and Procedures
$1123 $0 [4]
Sch 13 Pre-December 2010 Possible Breach of Purchase Card
Policies and Procedures $4725 $0 [4]
Sch 13 Pre-December 2010 Not Enough Information to determine Compliance with Expenses Policy - SouvenirOther
$149 $0 [4]
TOTAL $328559 $34118
[1] We have been advised by Finance staff that the nine charges for IQ Quizzes incurred on the Mayors wireless account have now been credited to the City Two of the eleven identified transactions relate to Employee 2 and have been repaid
[2] The repayable amount relates to the difference between the cost of the individual flight passes and calculated economy class flight costs plus 13 in taxes
[3] Five of the transactions relate to Mayor Fenell and were repaid shortly after the charges were incurred The other three transactions relate to the Mayors staff and have been repaid
[4] We did not have enough information to determine whether the expenses were in compliance with or not in compliance with policy As a result the repayable amount is $0
[5] The repayable amount relates to the difference between the cost of the individualflight passes and calculated economy class flight costs plus 13 taxes The amount repayable does not include flight passes used by individuals other than Mayor Fennell (53 of the 89 transactions were for individuals other than Mayor Fennell)
[6] The amount repayable relates to the unused portion of flight passes purchased where Mayor Fennell was the only authorized traveler including taxes
[7] These transactions relate to the Mayors Staff and have been repaid
[8] One transaction relates to Mayor Fenell and was repaid shortly after the charge was incurred The other transaction relates to the Employee 4 and has been repaid
Private and Confidential Page 1 of 2 To be read in conjunction with Deloittes Forensic Report
K3-I1
Schedule 3
The Corporation of the City of Brampton Reconciliation of the information in the Deloitte Report dated July 30 2014 to the Amount Repayable by Mayor Fennell
Notes (continued) [9] The repayable amount relates to the difference between the cost of the individual flight passes and calculated economy class
flightcosts plus 13 taxes The amount repayable does not include flight passes used by individuals other than Mayor Fennell (58 of the 95 transactions were for individuals other than Mayor Fennell)
[10] The expired flight passes were available for use by multiple employees (including individuals outside of the Mayors office) or solely by an employee other than Mayor Fennell As such we did not include these amounts as being repayable by Mayor Fennell
[11] The amount repayable represents the costs incurred for the purchase of business class tickets minus the estimated cost of the airfare (based on Mayors staff travelling at the same time) minus any partial repayments received including applicable taxes
[12] The amount repayable represents the difference between the costs incurred for the premium room minus the cost of the basic hotel room (based on charges incurred by the Mayors staff during the same time period) including applicable taxes
[13] 35 of the transactions relate to Mayor Fenell and were repaid after the charges were incurred The other 15 transactions relate to the Mayors staff and have been repaid
Private and Confidential Page 2 of 2 To be read in conjunction with Deloittes Forensic Report
K3-gt
Deloitte Deloitte LLP
33 Yonge Street Suite 210 Toronto ON M5E 1G4
Canada
Tel 416-601-6451
Fax416-601-6690
wwwdeloitteca
September 5 2014
Private and confidential
Mr John Corbett
Chief Administrative Officer
The Corporation of the City of Brampton 2 Wellington Street West Brampton ON L6Y 4R2
Dear Sir
Subject Amount Repayable by the Councillors
Further to your request please find enclosed a summary schedule of the amounts repayable by the Councillors We have also provided a schedule for each Councillor identifying the transactions to be repaid
The amount repayable is based on the transactions identified in our report dated July 30 2014 plus applicable taxes and less any amounts the Councillors have repaid up to August 15 2014 based on information provided to Deloitte by the City of Brampton Finance Department
At your request we have also included a summary schedule of the amounts repayable by the Councillors which excludes the cost of tickets for events at non-City facilities
We will be writing to you under separate cover to provide the amount repayable by the Mayor
Yours Truly
-rrujgt^_
Robert Fowlie CPA CA-IFA CFE Partner
Deloitte LLP
K3-^
The Corporation of the City of Brampton Summary of Amounts Repayable
Term of Council CorporateReference Total
Expense Accounts Accounts
Councillor Callahan Schedule 1 1740950 5000 1745950
Councillor Dhillon Schedule 2 1853 42884 44737
Councillor Gibson Schedule 3 37402 200000 237402
Councillor Hames Schedule 4 52020 52020-
Councillor Hutton Schedule 5 519195 55000 574195
Councillor Miles Schedule 6 167240 54000 221240
Councillor Moore Schedule 7 70118 70118-
-Councillor Palleschi Schedule 8 14526 14526
Councillor Sanderson Schedule 9 115245 46155 161399
Councillor Sprovieri Schedule 10 55750 200000 255750
2774299 603038 3377338
The Corporation of the City of Brampton Summary of Amounts Repayable Excluding Tickets for Events at Non-City Facilities
Term of Council CorporateReference
Expense Accounts Accounts
Councillor Callahan Schedule 1 1706450 1706450-
Councillor Dhillon Schedule 2 1853 42884 44737
Councillor Gibson Schedule 3 12100 200000 212100
Councillor Hames Schedule 4 31020 31020-
Councillor Hutton Schedule 5 444603 50000 494603
Councillor Miles Schedule 6 64240 54000 118240
Councillor Moore Schedule 7 26702 26702-
-Councillor Palleschi Schedule 8 14526 14526
Councillor Sanderson Schedule 9 58745 41155 99899
Councillor Sprovieri Schedule 10 7500 200000 207500
2367739 588038 2955777
Sch
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Th
eA
mo
un
ts
61
5(H
ote
l)
Ter
mo
f
Bro
ach
of
Jun
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Jut-
11
Apr
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13A
ug-1
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Ma
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Aug
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Aug
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Oct
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v-1
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Ja
n-1
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Feb
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Sep
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No
te 3
)
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ity
Fac
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(No
te 3
)
To
be r
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Del
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(No
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mo
f
Bro
ach
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v-1
1
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rpo
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va
tea
nd
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29
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7
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88
4
Rep
ort
JO
Sch
ed
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Co
rpo
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of t
he C
ity
of
Bra
mp
ton
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or V
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o
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ll r
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tal
bull T
orm
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Acc
ou
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T
otal
bull T
orm
of
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Exc
ludi
ng T
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ts f
or E
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ts a
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ity
Fac
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ies
(Not
e 3)
Acc
ou
nts
Exp
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se P
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cy
Per
Die
m C
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FC
M P
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e G
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e 30
8 51
P
er d
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on
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20
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but
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ive
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H
otel
Ul
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otel
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and
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L
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To
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icko
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ts a
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-Cit
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ote
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So
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Fo
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Rep
ort
da
ted
Jul
y 30
2
01
4
Am
ou
nt
rep
aya
ble
in
clu
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les
taxe
s C
ty f
acl
ies
incl
ude
the
Ro
se T
heat
re a
nd P
ower
Ade
Cen
tre
To
be r
ead
n co
njun
ctio
n w
ith
Del
oa
es
For
ensi
cC
on
fid
en
tia
l
Schedule 3
The Corporation of the City of Brampton Amounts Repayable for Grant Gibson
Date Vendor Namo
(Note 1) (Note 1)
Torm of Council Exponso Account
Breach of Expenso Policy
Dec-10 P-CARD - ZONTA CLUB OF BRAMPTON
Jan-11 TRANSFER JOURNAL JAN 2011
Aug-11 TH11-34 Jun-12 TJTH-12-39
Nov-12 ZONTA CLUB OF BRAMPTON - CALEDON May-13 BRAMPTON BEAST HOCKEYCLUB
Corporato Accounts
Breach of Policy - Community Use of Suite Policy 1420
Jan-2011
Feb-2011
Mar-2011
Jan-2012
Notes
Source Deloitte Forensic Report dated July 302014(1) (2) Amount repayable includes sales taxes
(3) City facilities includethe Rose Theatre and PowerAde Centre
Description of Expenso (Note 1)
ZONTA CLUB tickets G Gibson
Tickets for The Good The Bad The Ugly - Feb 26710 Art of Jazz Festival Passes
Tickets for Brampton Global Jazz amp Blues Festival Series Women of Achievement
Founder Club Seats
PowerAde Suite - Brampton Battalion PowerAde Suite - Brampton Battalion PowerAde Suite - Brampton Battalion PowerAde Suite - Brampton Battalion
Amount Dolortte Finding
(Note 1)
16209 Spouse used one of two tickets 5000 Spouse used one of two tickets
16000 Spouse used one of eight tickets 456 00 Spouse used one of four tickets for some nights
9000 Spouse used ticket 131515 Donated tickets to specified community group except for 3 games attended with spouse
Total bull Term of Council Expense Account Total - Term of Council Expense Account Excluding Tickets for Evonts at Non-City Facilities (Note 3)
50000 Councillor attended with wife and some family members No specific record of other attendees 50000 Councillor attended with wife and some family members No specific record of other attendees 50000 Councillor attended with wife and some family members No specific record of other attendees 50000 Tickets provided to local Brampton family and mends
Total bull Corporato Accounts Total bull Corporato Accounts Excluding Tickets for Events at Non-City Facilities (Note 3)
Amount Repayablo (Note 2)
9000
2500
2000
7600
9000
7302
37402
500 00
500 00
500 00
50000
200000
7^
SO
To be read in conjunction with Deloittes Forensic ReportPrivate and Confidential
Schedule 4
The Corporation of the City of Brampton Amounts Repayable for Sandra Hames
Date Vendor Namo Description of Expenso Amount Doloitto Finding Amount Repayable (Note 2)
(Noto 1) (Noto 1) (Noto 1) (Noto 1)
Term of Council Exponso Account
Broach of Expense Policy
Jun-11 ROTARY CLUB OF BRAMPTON SOUTH Lobster amp Chicken Dinner - Fundraising Project 30000 Spouse used one of four tickets 7500
Jul-11 CHINGUACOUSY LIONS CLUB BBQ Fundraiser Tickets 8000 Spouse used one of two tickets 4000
Jul-11 SANDRA HAMES Lobster Fest Tickets 15000 Spouse used one of two tickets 7500
Aug-11 Oct-11
2011-37 2011-41
Cabaret Ticket 283871
Symphony Tickets Subscription 12698 Spouse used one of four tickets No information on use of other 2 tickets 40000 Spouse used one of two tickets in series One series donated to specific community group No
3700
4000
information on use of other 3 series
Oct-12 ROSE THEATRE 4 Tickets shyRose Orchestra Gala 60000 Spouse used one of four tickets No information on use of other 2 tickets 15000
Jul-13 CHINGUACOUSY LIONS CLUB Chinguacousy Lions B8Q bull 2 tickets 4000 Spouse used one of two tickets 2000
Jul-11 SANDRA HAMES Ottawa Business - Jun 30 - Jul 2 - Mileage 49296 Mileage claim was not reduced by 160km to reflect monthly car allowance 8320
Total bull Term of Council Expenso Account Total - Term of Council Expenso Account Excluding Tickots for Events at Non-City Facilities (Note 3)
Notes
(1) Source Deloitte Forensic Report dated July 30 2014
(2) (3)
Amount repayable includes sales taxes City facilitiesinclude the Rose Theatre and PowerAde Centre
7^
To be read in conjunction with Deloittes Forensic ReportPrivate and Confidential
Schedule 5
The Corporation of the City of Brampton Amounts Repayable for John Hutton
Date
(Note 1)
Vendor Name
(Note 1)
Description of Expense (Noto 1)
Amount
(Note 1) Deloitte Finding Amount Repayable (Note 2)
Torn) of Council Exponso Account
Breach of Expense Policy
Jan-11 NPC ALUMNI ASSOCIATION Membership - 2 years 4 hardcopy of blue book 15050 Two year membership Not a community membership 150 50
Feb-12 ALUMNI ASSOCIATION OF THE NPC Membership Renewal 15050 Two year membership Not a community membership 150 50
Jan-13 ALUMNI ASSOCIATION OF THE NPC SCHOOL 2013 Membership 75 25 One year membership Not a community membership 7525
Dec-13 NPC ALUMNI ASSOCIATION NPC Alumni - membership 7525 One year membership Not a community membership 7525
May-11 ONTARIO PARKS ASSOCIATION Ontario Parks Association Anniversary- Registration 30000 Not an eligible professional and busines development expense 30000
Nov-11 ONTARIO PARKS ASSOCIATION Refund of Golf Fees (14000) Refund relates to OPA registration (golf fees) (14000)
Aug-11 JOHN HUTTON Ontario Parks Association - Aug 19 - 2111 - Accomodations 37290 Not an eligible professional and busines development expense 372 90
reimbursement
Sep-11 JOHN HUTTON Ontario Parks Association 12595 Not an eligible professional and busines development expense 135 00
Jul-11 ONTARIO PARKS ASSOCIATION Donation - OPAs 75th Anniv Legacy Garden 50000 Not an eligiblecommunity involvement expense Counallor intended donation to be from 500 00
City (not his account) Dec-10 OLDTIMER BENEFIT HOCKEY NHL Alumni Benefit Hockey Game - Feb 4 7571 Spouse used one of four tickets 1893
Jan-11 TRANSFER JOURNAL JAN 2011 Tickets for The Good The Bad The Ugly - Feb 26710 5000 Spouse used one of two tickets 25 00
Feb-11 JOHN HUTTON 2 Tickets to Huttonvilie UC Groundhog Supper - Feb 311 3000 Spouse used one of two tickets 15 00
Mar-11 BRAMPTON shyHEART LAKE ROTARY CLUB 20th anniversary tickets - Mar 2611 10000 Spouse used one of two tickets 50 00
May-11 JOHN HUTTON Huttonvilie U C Ham Dinner - Apr 1411 3000 Spouse used one of two tickets 1500
May-11 TJ-2011-17 Brampton Symphony Subscription 30000 Spouse used one of two tickets for five separate events 150 00
Jun-11 JOHN HUTTON Tickets for FFCP Spring Breakfast amp norval UC BBQ 6600 Spouse used one of two tickets 33 00
Jul-11 JOHN HUTTON Huttonvilie U C Lobster Dinner - Jun 17 amp Home Church Beef BBQ - Jun 10400 Spouse used one of two tickets 52 00
11
Jul-11 TH-11-25 ORDER 0274628 Subscription to various Rose Theatre events 132000 Spouse used one of two tickets for thirteen separate events 66000
Aug-11 TH11-35 REM 280704 - Bobby McFerrin 7201 Spouse used one of four ticekts 1800
Sep-11 JOHN HUTTON Annual Pork BBQ 2600 Spouse used one of two tickets 1300
Oct-11 JOHN HUTTON Colours In The Storm - Tickets 4000 Spouse used one of two tickets 20 00
Nov-11 JOHN HUTTON Huttonvilie United Church Shore Supper - Oct 2011 3000 Spouse used one of two tickets 1500
Dec-11 TH1147 BCB Christmas at The Rose 4000 Spouse used one of two tickets 20 00
Feb-12 JOHN HUTTON Huttonvilie United Church Groundhog Day Supper - Feb 212 3000 Spouse used one of two tickets 1500
Mar-12 JOHN HUTTON Huttonvilie United Church Ham Supper - Mar 2212 3200 Spouse used one of two tickets 1600
Apr-12 2012-18 Rose Summer Series Subscription 15611 Spouse used one of two tickets at four separate events 78 06
May-12 TJ THEATRE 12-30 20122013 Rose Theatre Subscription 57729 Spouse used one of two tickets at six separate events 288 65
Jun-12 JOHN HUTTON Norval United Church Chicken BBQ - Jun 212 2600 Spouse used one of two tickets 13 00
Jun-12 JOHN HUTTON Huttonvilie UC Lobster Dinner - Jun 1512 8000 Spouse used one of two tickets 40 00
Sep-12 STE LOUISE OUTREACH CENTRE OF PEEL 30th Anniversary Gala - Tickets 6000 Spouse used one of two tickets 30 00
Sep-12 JOHNHUTTON 2 tickets to Union PresbyterianChurch Pork BBQ - Sep 2912 3000 Spouse used one of two tickets 15 00
Oct-12 CHINGUACOUSY LIONS CLUB 2 Tickets - Anniversary Dinner 13000 Spouse used one of two tickets 65 00
Nov-12 SHARE AGRICULTURE FOUNDATION Share Concert 5000 Spouse used one of two tickets 25 00
Dec-12 TRF DECEMBER 2012(1) Christmas at the Rose 12000 Spouse used one of two tickets al two separate events 7500
Feb-13 BRAMPTON BOARD OF TRADE Mayors Luncheon 11000 Spouse used one of two tickets 55 00
Feb-13 CANADA SKATES Jan 12 Performance Tickets 8000 Spouse used one of two tickets 4000
Apr-13 JOHNHUTTON 2 Tickets for Huttonvilie United Church Ham Dinner 3000 Spouse used one of two tickets 1500
May-13 ROTARY CLUBOF BRAMPTON- HEART LAKE 8 Tickets For Annual Poor Boys ampGirts Luncheon 28000 Spouse used one of eight tickets 35 00
May-13 JOHNHUTTON Norval UC Chicken BBQ 3000 Spouse used one of two tickets 15 00
May-13 Jul-13
Rose Theatre Rose Theatre
2 Senior Subscriptions Rose Orchestra Tickets for The Santaland Diaries amp 1314 Subscription
39600 53450
Spouse used one of two tickets at six separate events Spouse used one of two tickets at six separate events
19800
267 25
Oct-13 ROSE THEATRE Retruned tickets for Jesse Cook amp Santaland Diaries (14950) Tickets returned (7475)
Aug-13 JOHN HUTTON Chingacousy Lions Annual Steak BBQ - 2 Tickets 4000 Spouse used one of two tickets 2000
Sep-13 ROSE THEATRE 2 Tkts C Hadfield Nov 26713 12100 Spouse used one of two tickets 60 50
Od-13 JOHNHUTTON 2 Ttckets for Union Presbyterian Chruch 3000 Spouse used one of two tickets 15 00
Od-13 FEDERATION OF FILIPINO CANADIANS 3 Tickets Harvest Breakfast 7500 Spouse used one of three tickets 25 00
Oct-13 SHARE AGRICULTURE FOUNDATION 2 Tickets for SHARES Annual Dinner 15000 Spouse used one of two tickets 75 00
Apr-13 Oct-13
Rose Theatre BRAMPTON BEAST HOCKEY CLUB
Rose Summer Theatre Tickets
Founders Club Seats
21700 Spouse used one of two tickets at four separate events 131515 Seasons tickets purchased Councillorattended games with spouse and friends and gave
108 50
73021
some tickets to community volunteers No specific record of attendees
Dec-11 BELL CANADA Dec 211 10667 Expense paid twice 10667
Dec-11 JOHNHUTTON Bell Canada shyDec11 10667 Expense paid twice 106 67
Dec-13 EDC031 Souvenir-Apr 122013 25888 Donation exceeds limit of S250 888
Total - Term of Council Expense Account Total - Term of Council Expense Account Excluding Tickots for Events at Non-City Facilities (Noto 3)
To be read in conjunction with Deloittes Forensic ReportPrivate and Confidential
Th
e
Da
te
(No
to1)
Co
rpo
rate
Bro
ach
of
Ju
n-2
01
3
Bre
ach
of
Do
c-2
01
1
No
tes
(1)
(2)
(3)
Pri
vate
an
dR
epo
rt
So
Sch
ed
ule
S
Co
rpo
rati
on
of th
e C
ity
of
Bra
mp
ton
A
mo
un
ts R
epa
yab
le f
or J
oh
n H
utt
on
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do
r N
am
e
Des
crip
tio
n o
f E
xpo
nso
A
mo
un
t D
eloi
tte
Fin
ding
A
mo
un
t R
epa
yab
le (
No
to 2
) (N
ote
1)
(No
tel)
(N
ote
1)
Acco
un
ts
Lu
nch
an
d D
inn
er
Sp
on
so
rsh
ip P
oli
cy
Car
abra
m O
peni
ng C
erem
on
ies
100
00
Sp
ou
se u
sed
one
of tw
o ti
cket
s
Not
a a
n ev
ent
cove
red
by P
olic
y 14
50
Po
licy -
Co
mm
un
ity U
se o
f S
uit
e P
oli
cy 1
42
0
Po
wer
Ad
e S
uit
e -
Bra
mp
ton
Bat
tali
on
500
00
Att
ende
d g
am
e w
ith
fam
ily
To
tal
-C
orp
ora
te A
cco
un
ts
Tot
al bull
Cor
pora
te A
cco
un
ts E
xclu
ding
Tic
kets
for
Eve
nts
at
Non
-Cit
y F
acil
itie
s (N
ote
3)
Sour
ce
Del
oitt
e F
oren
sic
Rep
ort d
ated
Jul
y 3
02
01
4
Am
ount
rep
ayab
le i
nclu
des
sale
s ta
xes
Cit
yfa
cilit
ies
incl
udet
heR
ose
The
atre
and
Pow
erA
deC
entr
e
To
be r
ead
in c
onju
ncti
on w
ith
Del
oitt
es
For
ensi
c C
on
fid
enti
al
Schedule 6
The Corporation of the City of Brampton Amounts Repayable for Gael Miles
Date Vendor Name
(Note 1) (Note 1)
Term of Council Expense Account
Breach of Expense Policy
Jun-11 ROTARY CLUB OF BRAMPTON SOUTH
May-12 AMEX-BBOT Oct-12 ROSE THEATRE
Dec-12 GAEL MILES
Jul-13 GAEL MILES
Apr-12 MARKETING PAD INC Apr-13 MARKETING PAD INC Dec-13 GAEL MILES
Aug-13 ROGERS ATampT WIRELESS Dec-13 GAEL MILES
Corporate Accounts
Breach of Lunch and Dinner Sponsorship Policy
Jun-2012
Breach of Expense Policy
Jun-2013
Description of Expense (Note 1)
Lobster amp Chicken Dinner - fundraising project Business Person of the year Gala 4 Tickets bull Rose Orchestra Gala
Rotary Fundraiser 4 tickets for Rotary Club Brampton South Web Hosting Fee Hosting Website Miles bull National Safety Conference Chicago bull mileage Aug113 Miles - National Safety Conference Chicago - Per diem
Brampton Arts Council Golf and Dinner
FCM Vancouver Per Diem
Amount Deloitte Finding
(Note 1)
30000 Spouse used one of two tickets 61236 Family used three of six tickets (spouse and daughters) 60000 Spouse used one of four tickets 25000 Spouse used one of two tickets 300X Spouse used one of four tickets
5088 Static website last used for election campaign Charge should be $17299 17299 Static website last used for election campaign 71192 Mileage claim not reduced by 160km to reflect car allowance 15297 Personal calls $10 not reimbursed Councillor stated she intends to reimburse
42500 Per diem claimed for lunch that was available at the conference
Total bull Term of Council Expense Account Total - Term of Council Expense Account Excluding Tickets for Events at Non-City Facilities (Note 3)
48000 Councillor did not attend the event Spouse and guest attended Policy required return of tickets for distribution according to guest protocol
35377 Meals claimed on June 4th 2013 Councillor returned early from tnp on June 3rd 2013 Councillor stated that she intends to repay this amount
Total bull Corporate Accounts Total - Corporate Accounts Excluding Tickets for Events at Non-City Facilities (Note 3)
Amount Repayable
(Note 2)
15000
68000
15000
12500
7500
19210
19210
8320
1000
ISPO
167240
Notes
d) Source Deloitte Forensic Report dated July 30 2014 Amount repayable includes sales taxes(2)
(3) City facilities include the Rose Theatre and PowerAde Centre
To be read in conjunction with Deloittes Forensic ReportPrivate and Confidential
Schedule 7
The Corporation of the City of Brampton Amounts Repayable for Elaine Moore
Date
(Note 1)
Vendor Name
(Note 1)
Description of Expense (Note 1)
Amount
(Note 1) Deloitte Finding
Amount Repayable (Note 2)
Term of Council Expenso Account
Breach of Expense Policy
Jan-11 ROBBIE BURNS
Mar-11 UNITED ACHIEVERS CLUB
Oct-11 BRAMPTON ACCCC
Feb-12 AMEX shyLORNE SCOTS
Apr-12 TH-12-15
Jun-12 TJ TH-12-40
Feb-13 UNITED ACHIEVERS CLUB
Mar-13 AMEX shyLORNE SCOTS
Mar-13 AMEX - WOHC FOUNDATION
Jun-13 BRAMPTON BEAST HOCKEY CLUB
Oct-12 OLIVE BRANCH OF HOPE
Dinner Dance bull Jan 2911
Celebrity Men Who Cook - Table of 8 Christmas Party bull Table of 8 Robbie Burns Dinner Dance Tickets
Brampton Symphony Orchestra Tickets - Order 9 299057 bull May 512 Tickets for Brampton Global jazz amp Blues Festival Series Celebrity Chef - 2 Tickets Robbie Bums Dinner Dance Tickets
Toronto Maple Leafs Alumni Game Founder Club Seats
Celebrate Life Fundraiser
40000 32000 32000 33110 32000
45600 9000
18000 6000
1315 15 300ro
Spouse used one of eight tickets No information on use of other tickets Spouse used one of eight tickets No information on use of other tickets Spouse used one of eight tickets No information on use of other tickets Tickets used by family including spouse Other non-famiJyattendees Tickets used by family including spouse Other non-family attendees
Spouse used one of four tickets at three separate events Spouse used one of two tickets Spouse used one of four tickets Spouse used one of four tickets Spouse used three tickets Remainder of games donated to specific community group Family members used two tickets
5000
4000
4000
12416
8000
11400
4500
4500
1500
7302
7500
Total - Term of Council Expense Account
Total - Term of Council Expense Account Excluding Tickets for Events at Non-City Facilities (Note 3)
70118
Notes
(1) (2) (3)
Source Deloitte Forensic Report dated July 302014 Amount repayable includes sales taxes City facilities include the Rose Theatre and PowerAde Centre
7=
To be read in conjunction with Deloittes Forensic ReportPrivate and Confidential
Schedule 8
The Corporation of the City of Brampton Amounts Repayable for Paul Palleschi
Date
(Notel) Vendor Name
(NotoD
Description of Expenso (NotoD
Amount
(NotoD Dololtto Finding Amount Ropayablo (Noto 2)
Term ofCouncil Exponso Account
preach of Expense Policy May-13 Nov-13
BRAMPTONBEAST HOCKEYCLUB PAUL PALLESCHI
2 Seats for Founders Club Reimbursement for Beast Tickets
131515 Personal purchase of seasons tickets (131515) Reimbursement of personal purchase Reimbursement should be S1460
146041
(131515)
Total-Term of Council Exponso Account Total -Term of Council Expenso Account Excluding Tickets for Evonts at Non-City Facilities (Noto 3)
Notes
(1) Source Deloitte Forensic Report dated July 302014 (2) Amount repayable includes sales taxes (3) City faciixies includethe Roso Theatre and PowerAde Centre
To be read in conjunction with Delottes Forensic Report Private and Confidential
Sch
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ule
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ts
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(No
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m
Bro
ach
of
Feb
-11
Ma
r-1
1
Jul-
11
Aug
-11
Ja
n-1
2
Feb
-12
Ma
r-1
2
Apr
-12
May
-12
Oct-
12
Dec-1
2
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n-1
3
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r-1
3
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3
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ach
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Am
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incl
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and
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entr
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600
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s 80
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102
69
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135
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Sp
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197
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ou
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25
0 00
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Schedule 10
The Corporation of the City of Brampton Amount Repayable for John Sprovieri
Dato Vendor Name Description of Expense Amount Deloitte Finding Amount Repayablo (Noto 2) (Note 1) (NotoD (Note 1) (Noto 1)
Ternof Council Expense Account
Broach of Expense Policy
Mar-11 FILIPINO ATHLETIC ASSOCIATION OF Dinner Dance Tickets - Feb 16711 5000 Spouse used one of two tickets 2500
Feb-12 I ROCK PINK CANCER RELIEF INC Sponsorship 500 00 Spouse used one of ten tickets 5000
May-12 ST MARGUERITE DYOLMLLE PARISH Benefit Dinner Dance 18500 Spouse used one of two tickets 9250
May-13 ST MARGUERITE DYOUVILLE PARISH Tickets For Fr James Tobin 50th Anniversary Event 13000 Spouse used one of two tickets 6500
Jul-13 WILLIAM OSLER HEALTH SYSTEM FOUNDATION Osier Foundation Benefit Conceit 50000 Spouse used one of two tickets 25000
Dec-13 JOHN SPROVIERI Meals per diem for India trade mission 1275 00 Three meals per day claimed before trip Trip Itinerary indicates that many meals were provided 7500
on Trade Mission
Total bull Term of Council Expense Account Total - Term of Council Expense Account Excluding Tickets for Events at Non-City Facilities (Note 3)
Corporato Accounts
Broach of Policy - Community Use of Suite Policv 1420
Dec-2011 PowerAde Suite - Brampton Battalion 500 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 500 00
Jan-2012 PowerAde Suite - Brampton Battalion 50000 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1450 50000
Feb-2012 PowerAde Suite - Brampton Battalion 200 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 200 00
Oct-2012 PowerAde Suite - Brampton Battalion 200 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 20000
Jan-2013 PowerAde Suite - Brampton Battalion 200 00 Tickets residentprovided to same did not meet tho business purpose criteria in Policv 14 2 0 200 00
Jan-2013 PowerAde Suite - Brampton Beast 200 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 20000
Jan-2013 PowerAde Suite - Brampton Beast 200 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 200 00
Total bull Corporate Accounts Total bull Corporate Accounts Excluding Tickets for Events at Non-City Facilities (Note 3
Notes
(1) (2) (3)
Source Deloitte Forensic Report dated July 302014 Amount repayable includes sales taxes City facilities include the Rose Theatre and PowerAde Centre
(jo
o
To be read in conjunction with Delorttes Forensic ReportPrivate and Confidential
K3-3I
SECTION GENERAL
SUBJECT Lunch and Dinner Sponsorship POLICY 1450
EFFECTIVE January 26 2005 REPLACES Policy dated March 12001 PAGE 1 of 3
APPROVED BY CW024-2001 CW031-2005 PROCEDURES UPDATED BY na
POLICY STATEMENT
This policy sets forth a coordinated approach for managing the Corporations sponsorship participation at community based lunch and dinner events to ensure that the Citys support and attendance at such events is visible
PURPOSE
The policy outlines a procedure as to how the Mayor Councillors and staff register for an event prioritizes booking and addresses the process to be followed when bookings change in keeping with the intent to ensure that the Citys presence at events is visible
In order to manage requests for sponsoring dinner and lunch events the MAJOR dinner and lunch policy supports the purchase of table(s) at each approved event to a budget amount approved each year
SCOPE
The policy applies to the Mayor Councillors City Employees and communitybusiness representatives (eg volunteers)
The policy does not apply to persons who are registered for an event yet are unable to attend the event due to illness or unforeseen circumstances
PROCEDURE
Each year staff shall submit a report to Council through Committee of Council recommending a list of community lunch and dinner events to be sponsored under this policy
For lunch events a Councillor may register for a maximum of one ticket For dinner events a Councillor shall have the option to register for a maximum of two tickets for himherself and a guest A guest can include a family member friend or other associate
www brampton ca
K3-32
SECTION GENERAL POLICY 1450SUBJECT Lunch and Dinner Sponsorship
EFFECTIVE January 26 2005 REPLACES Policy dated March 1 2001 PAGE 2 of 3
APPROVED BY CW024-2001 CW031 -2005 PROCEDURES UPDATED BY na
Upon approval of the annual events to be sponsored by the City staff shall publish the list of sponsored events and circulate it to the Mayor and Councillors so that individual Councillors may indicate their preference The Mayor and Councillors would select the events they wish to attend and notify the Council Office Supervisor The Council Office Supervisor shall coordinate with PR to arrange registration
When tickets are not available in advance of the event Councillors andor staff shall attend the registration table on the day of the event to confirm seating or table assignment
Registered Councillors shall confirm with the Council Office Supervisor their intention to attend or cancel at least one week before the event date for which heshe is registered
Registrants who cancel their booking should notify the Council Office Supervisor A waiting list will be referred to at this time and the guest protocol outlined below shall be followed
Registrants who attend the event as a guest of a non-city party and do not notify the City of Brampton of their decision not to use the City purchased ticket(s) shall be required to reimburse the City for the equivalent of the registration from their Councillor Expense Account or personal funds
Should reservations for a table not be fully pre-registered one week before the event Economic Development amp Public Relations staff shall invite alternates based on the following guest protocol
bull Councillors
bull Members of Senior Management
bull City Staff bull Board Members of CommunityService Clubs Business Associations other Community
Associations
bull Economic Development Contacts bull Volunteers on City Committees Programs and Activities
Friends and family members related to the above categories are not permitted unless they are a guest of the Mayor Councillor or staff member also in attendance at the event
bullv
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CITY OF BRAMPTON
www brampton en
K3-33
SECTION GENERAL
SUBJECT Lunch and Dinner S ponsorship POLICY 1450
EFFECTIVE January 26 2005 REPLACES Policy dated March 1 2001 PAGE 3 of 3
APPROVED BY CW024-2001 CW03 1-2005 PROCEDURES UPDATED BY na
Members of Senior Management Team are encouraged to attend events which relate to the services offered by their respective departments
ACCOUNTABILITY
Staff in the Economic Development amp Public Relations Department shall select the events prepare reports arrange for registration and payment of the City sponsorship and coordinate the distribution of tickets (if applicable) in advance of the event The Council Office Administrative staff shall coordinate the scheduling of the respective registrant with the Economic Development amp Public Relations Department Through Committee of Council City Council shall approve the annual list of events to be sponsored under this policy
The Economic Development amp Public Relations Department shall report annually to the Council Office Committee with respect to the policy effectiveness
ADMINISTRATION
The Economic Development and Public Relations Department shall administer this policy in cooperation with the Council Office of the Council and Administrative Services Division of the Management and Administrative Services Department
CONTACT
Mara Ciccotelli Administrative Assistant Economic Development amp Public Relations Department 905shy874-2145
Linda Mclnnis Council Office Supervisor 905-874-2639
CITY OF BPAMPTOM
www brampton c a
K3-3H
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 1 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
POLICY STATEMENT
The City of Brampton rented suite at the Brampton Centre for Sports amp Entertainment (BCSE) is available for public use by Bramptons community groups at no charge subject to provisions of this policy and the operators of the BCSE
The City of Brampton also has access through contract with the BCSE to a limited number of events in a second suite The use of this second suite is also included in this policy
PURPOSE
The City of Brampton rents a suite (121) at the Brampton Centre for Sports amp Entertainment (BCSE)
The suite shall be used by the Mayor and members of City and Regional Council for the following business purposes only
bull To support or sponsor the activities including fund raising initiatives of local community groups bull To recognize and promote the efforts and goodwill of community groups bull To promote economic development bull As part of a rewards and recognition program for leaders in the community
SCOPE
This policy establishes the use of the suite and identifies a process for distributing events to the community at large For the purpose of this policy community groups means volunteer non-profit community groups located in Brampton as well as registered charities whose services are available to Brampton residents The City of Brampton use of the rented suite shall only be used for the businesses purposes outlined above
CITY O P T O M
wwwcitybramptononca
kV3gtpound
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 2 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
PROCEDURE
Upon receiving the event information (either a schedule of events or flyer announcement for an unscheduled event) the Mayor and Members of Council shall contact the Business Development amp Public Relations Department to reserve their selected dates
Preferably a host shall attend the selected events Schedules and sign-up instructions shall also be posted on the Council Bulletin Board for information The policy will be administered on a first come first serve basis for Mayor and Members of City Council Staff shall monitor the usage of the suite
Distribution of Events
Commencing in each year all events that have been scheduled as of August 1 for the following season (September 1 to August 31) will be allocated for each of the following purposes according to the following priorities
Priority 1 Recognition Sponsorship of community groups Priority 2 City businesseconomic development activities
Scheduled Events
Any events scheduled in advance at the BCSE shall be available to the Mayor and Members of City Council The selection of a community group as defined in this policy shall be determined by the Member of Council (The Host) who booked the suite for the event
Business Development amp Public Relations staff shall provide the event host with tickets in advance of the game and in turn the host shall distribute the tickets to the community group(s) of their choice
Potential interest from more than one Member of Council for a particular event will be accommodated through either the second suite the City of Brampton has access to or shall be accommodated in another vacant suite at the BCSE For the latter the cost of the suitetickets and foodbeverage expenses shall be charged at the market rate offered by the BCSE All effort will be made by staff through its contact with the BCSE to accommodate multiple requests for single events
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wwwcitybramptononca
k3-3k
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 3 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
If there are events remaining after all requests by Members of City Council have been accommodated the box will be offered to community groups directly by staff for use in fundraising recognition of
volunteers or for charitable purposes To ensure fairness and equity no group will be offered the box more than once each year (unless no other community group expresses an interest in a particular event)
Unscheduled Events
All members of City Council will be advised of unscheduled events The event will be communicated in writing to the Mayor and each Member of Council with a request to respond within a specified period of time
If there are no conflicts the suite will be allocated as requested If there are conflicts staff will arrange to accommodate each request in the second suite or another vacant suite(s) at full cost to the host (tickets suite food and beverage) If no elected officials are interested in using the box for the event it will be offered to a community group by staff
Expenses Tickets
Each suite seats 14 Each allocation includes 10 box tickets at no charge An additional four box tickets can be purchased at the ticket price established for the particular events Tickets are not available during playoff games associated with major sporting leagues such as the OHL or NWHL The suite is available however and all tickets must be purchased at face value
Expenses Catering
Catering orders are the responsibility of the host using the suite When the suite has been reserved by the Mayor and members of Council catering orders will be the responsibility of the host coordinating the box for the event of the day The host will be reimbursed for catering expenses according to the City of Brampton expense policy
Catering expenses associated with non-City use are the responsibility of the individual or group using the box
CITY OF ORAMPTON
wwwcitybramptononca
K3-31
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 4 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
ACCOUNTABILITY
The Business Development amp Public Relations Department ensures the policy is administered complied with and reviewed each year The allocation process shall be reviewed by Administration amp Finance Committee of City Council on an annual basis
ADMINISTRATION
The public suite is funded through the general government cost centre and is administered by the Business Development amp Public Relations Department All allocations for use of the suite shall be coordinated by assigned staff A schedule of events and bookings will be maintained and will be made available at all times
CONTACT
Primary Dennis Cutajar Executive Director Business Development amp Public Relations (905-874-2698)
Secondary Mara Ciccotelli Administrative Assistant Business Development amp Public Relations (905-874-2145)
CITY OP QPAMPTOM
wwwcitybnimptononca
K3-1
Conclusion
Deloitte llp conducted a forensic examination of the Expenses of the Mayor and
Councillors of the Corporation of the City of Brampton and presented their findings to City Council at its meeting on August 6 2014
This report provides City Council with the amounts that have been identified by Deloitte llp that the Mayor and Members of Council should repay from their personal funds and the process for making those repayments and includes possible adjustments that may be approved by City Council
-^W----shyPeter Honeyborne Executive Director Finance ^^poundhief^dministrative Officer and Treasurer
Attachments
Agenda Page
bull Correspondence dated September 8 2014 from Deloitte llp to the Chief Administrative Officer - Amount Repayable by the K3-8 to K3-17 Mayor
bull Correspondence dated September 5 2014 from Deloitte llp to the Chief Administrative Officer - Amount Repayable by the K3-18 to K3-30 Councillors
bull Lunch and Dinner Sponsorship Policy 1450 (cancelled 2014) K3-31 to K3-33
bull Community Use of Suite at BCSE Policy 1420 K3-34 to K3-37
Report authored by Peter Honeyborne Executive Director Finance amp Treasurer
K3-2
Deloitte Deloitte LLP
33 Yonge Street Suite 210
Toronto ON M5E 1G4
Canada
Tel 613-751-5497
Fax613-751-2244
wwwdeloitteca
September8 2014
Private and confidential
Mr John Corbett
Chief Administrative Officer
The Corporation of the City of Brampton 2 Wellington Street West Brampton ON L6Y 4R2
Dear Sir
Subject Amount Repayable by the Mayor
Introduction
You have asked us to provide a calculation of the Amount Repayable by the Mayor and to provide you with a reconciliation of this amount to all of the transactions recorded in the Deloitte Forensic report dated July 30 2014
Reconciliation ofAmount Repayable by Mayor to transactions reported in the Deloitte Forensic Report
A reconciliation of the information contained in our report dated July 30 2014 to the Amount Repayable by the Mayor is provided below in Table 1
Table 1 Summary Reconciliation of Amount per Report to Amount Repayable by the Mayor
Transaction Amount per Amount
Description Count Report Repayable
Breadi of Expense Policy - Flight Passes 187 $129378 $28738
Breach of Expense Policy - Other 19 $11134 $5381
Breach of Amex Card Program 60 $32096 $0
sub-total 266 $172608 $34118
Not enough information 79 $155951 $0
Total 345 $328559 $34118
Further details of this reconciliation can be found in Schedule 3 of this letter
K3^ The Corporation of the City of Brampton September8 2014 Page 2
The Amount Repayable by the Mayor differs from information presented in Schedules 1112 and 13 of the Deloitte Forensic report dated July 30 2014 for the following reasons
bull Regarding flight passes the amount repayable does not include flight passes used by individuals other than Mayor Fennell In addition given that the underlying travel was related to City business the amount repayable by Mayor Fennell was calculated as the difference between the cost of the flight pass credit used minus the calculated cost of economy airfare based on available information (as outlined at Schedule 2)
bull The amount to be repaid relates only to transactions specifically attributable to Mayor Fennell Our report dated July 30 2014 also includes transactions incurred by staff within the Mayors office and other general transactions not specifically attributable to Mayor Fennell As an example we have not included amounts related to breaches of policies for expenses incurred by the Mayors staff
bull The amount to be repaid does not include transactions or amounts which have already been repaid or otherwise credited to the City of Brampton
o We have been advised by Finance staff that the charges for IQ Quizzes incurred on the Mayors wireless account have now been credited to the City
o As indicated in our July 30 2014 report purchases on the Mayors American Express Corporate Card for personal expenses or items not related to City business have been repaid to the City by Mayor Fennell or from the Mayor Susan Fennell Gala account and the Mayor Susan Fennell Community Fund
Amount Repayable by the Mayor
We have prepared a calculation of the Amount Repayable by the Mayor identifying the specific transactions to be repaid This calculation is presented at Schedules 1and 2 attached to this letter and has been summarized in Table 2 below
Table 2 Summary of Amount Repayable by the Mayor
Reference Description Repayable Taxes
Business Class Airfare premiumSchedule 1 $741447 included $741447
hotel rooms expired flight passes
Schedule 2 Flight Pass Use $2363146 $307209 $2670355
Total $3411802
The Amount Repayable by the Mayor is based on the transactions identified in the Deloitte Forensic report dated July 30 2014 plus applicable taxes and less any amounts repaid up to August 15 2014 based on information provided to Deloitte by the City of Brampton Finance Department
K8-10 The Corporation of the City of Brampton September 82014 Page 3
Business Class Airfare premium hotel rooms expiredflight passes
The calculation of the Amount Repayable by the Mayor related to Business Class Airfare premium hotel rooms and expired flight passes is detailed in Schedule 1 including the underlying methodology and assumptions used in the calculation
bull For business class tickets the amount repayable represents the difference between the costs incurred minus the estimated cost of an economy class airfare (based on Mayors staff travelling at the same time) minus any partial repayments received For the ticket to London England $3023 is to be repaid (no repayment has been received by the City for this flight) No amount is repayable for the ticket to Iqaluit Nunavut as a reimbursement has already been received by the City
bull For the identified hotel stays in premium rooms the amount repayable represents the difference between the costs incurred for the premium room minus the cost of the basic hotel room (based on charges incurred by the Mayors staff during the same time period)
bull For expired flight passes we only included an amount repayable related to a flight pass where Mayor Fennell was the only authorized traveler For other expired flight passes available for use by multiple employees (including individuals outside of the Mayors office) or solely by an employee other than Mayor Fennell we did not include these amounts as being repayable by Mayor Fennell
Calculation ofAmount Repayable by the Mayor related to the use offlight passes
The calculation of the Amount Repayable by the Mayor related to the use of flight passes is detailed in Schedule 2 including the underlying methodology and assumptions used in the calculation
The individual amounts calculated represent the difference between the cost of the individual flight passes used and the calculated economy class flight costs (including various fees taxes and charges) The amounts reported in Schedule 2 exclude sales tax (HST and GSTPST prior to the adoption of the HST) As such we have added 13 sales tax ($307909) in Table 2 to adequately calculate the amount to be repaid
We calculated the economy class flight costs based on available data from Statistics Canada related to air fares for Canadian carriers at prices of average economy air fares and additional costs based on publicly-available information primarily from Air Canada
In preparing this calculation we have made certain assumptions as described in detail in Schedule 2 If different assumptions are determined to be more appropriate our calculations and analyses in Schedule 2 would change
Transactions where there was not enough information to determine compliance with Expense Policy
Our report dated July 30 2014 includes transactions where there was not enough information to determine compliance with the Expense Policy As such none of these transactions have been identified as being repayable by Mayor Fennell Had sufficient information been available for these transactions there is a possibility that some transactions would have been identified as breaches of the existing policies and as such repayable by Mayor Fennell
K3-H The Corporation of the City of Brampton September 82014 Page 4
Transactions with insufficient information included the following
bull Contracted driving aid services provided by Total Eclipse Limousine Service and
bull Purchases of souvenirs and other goods
Should you have any questions regarding this letter and attached schedules please do not hesitate to contact me at 416-457-6109 or Guillaume Vadeboncoeur at 613-751-5497
Yours truly
pounduampnXgt LUP
Robert Fowlie CPA CA-IFA CFE Partner
Deloitte LLP
Guillaume Vadeboncoeur CPA CA-IFA CFF Partner
Deloitte LLP
Enclosure (Schedules 12 and 3)
Schedule 1
The Corporation of the City of Brampton Amounts Repayable for Mayor Fennell
Date Vendor Name Description of Expense Expense Amount Amount Repayable (NoteDeloitte Finding
(Note 1) (Note 1) (NoteD Incurred by (Note 1) 2)
Prior Term
Breach of Expense Policy
0ct-07 Amex statement Air Canada Toronto to London Susan Fennell Mayor Fennell 440437 Purchase of business class ticket 440437
Oct-07 Amex statement Air Canada credit Mayor Fennell (55400) Purchase of business class ticket (55400)
Nov-07 Amex statement Air Canada change fee Mayor Fennell 10000 Purchase of business class ticket 10000
Minus estimated cost of economy class ticket based on cost incurred by Mayors (92740) Chief of Staff
Mar-09 Amex statement The Fairmont Empress Victoria Employee 2 216175 Hotel stay in premium room 115000
Jun-09 Amex statement The Fairmont Chateau Whistler Mayor Fennell 292675 Hotel stay in premium room 120750
Feb-13 Air Canada Ontario Pass - Latitude Mayor Fennel 457920 Expired portion of flight pass ($5085 total cost for 10 flight segments 4 flight 203400
segments expired - $5085 x 410 = $2034)
741447
Notes
(D Source Cityof Brampton public report on Mayors Office Expenses or from transaction-specific supporting documents
(2) Amount repayable includes sales taxes
I
To be read in conjunction with Deloittes Forensic ReportPrivate and Confidential Page 1 of 1
Schedule 2
The Corporation of the City of Brampton Amounts Repayable for Mayor Fennell Related to the Use of Flight Passes
Calculation of Fare
Calculated Date
(Notel) Vendor Name
(Note 1) Description of Expense
(Note 1) Expense
Incurred by Amount
(Note 1) Deloitte Finding
Airfare
(Note 2)
NAV
(Note 3) Insurance
(Note 4) ATSC
(Note 5) AIF
(Note 6) Total
Airfare Expense Policy Breach Amount
G = B+C+
D+E+F
Current Term of Council
Toronto bull Dallas North American Latitude Mayor Fennell Use of flight pass (flight date August 720091
Dallas shyToronto North American Latitude Mayor Fennell Use of flight pass [flight date August 12 20091
Toronto shyHalifax Canada East Pass Mayor Fennell Use of flight pass [flight date September 122009]
Halifax shyToronto Canada East Pass Mayor Fennell Use of flight pass [flight date September 13 2009]
Mar-11 Nfld-Tor Eastern Transborder Pass Latitude Mayor Fennell 40868 Use of flight pass
Sep-11 Tor - Casllegar North American Latitude Mayor Fennell 88124 Use of flight pass 30300 712
Sep-11 Casllegar - Tor North American Latitude Mayor Fennetl 68124 Use of flight pass 30300 712
Oct-11 Tor - Vancouver North American Latitude Mayor Fennell 88124 Use of flight pass 30300 2000 300 712
Oct-11 Vancouver shyTor North American Latitude Mayor Fennell 88124 Use of flight pass 30300 2000 300 712 35312 52812
Oct-11 Tor - Calgary North American Latitude Mayor Fennell 92530 Use of flight pass 30300 2000 300 712 35812 56718
Oct-11 Calgary - Tor North American Latitude Mayor Fennell 92530 Use of flight pass 30300 2000 300 712 36312 56218
Nov-11 Tor shyOttawa Rapidair Latitude Mayor Fennell 36634 Use of flight pass 19270 2000 300 712 24782 11852
Dec-11 Ottawa shyTor Rapidair Latitude Mayor Fennell 36634 Use of flight pass 192gt0 712 24282 12352
Jan-12 Tor shyOttawa Rapidair Latitude Mayor Fennell Use of flight pass 21610 712
Jan-12 Ottawa shyTor Rapidair Latitude Mayor Fennell Use of flight pass 21610 712
May-12 Tor - Saskatoon North American Latitude Mayor Fennell Use of flight pass 33810 2000 300 712 2500 39322 53208
Jun-12 Saskatoon shyTor North American Latitude Mayor Fennell 92530 Use of flight pass 33810 2000 300 712 2000 38822 53708
Sep-12 Tor shy Montreal Rapidair Latitude Mayor Fennell 36634 Use of flightpass 21610 2000 300 712 2500 27122 9512
Sep-12 Montreal shy Tor Rapidair Latitude Mayor Fennell 36634 Use of flight pass 21610 2000 300 712 2500 27122 9512
Oct-12 Tor - Bagotville Flight Passes - correction Mayor Fennell 92350 PI Use of flight pass
Oct-12 Bagotville - Tor Flight Passes - correction Mayor Fennell 92350 [71 Use of flight pass 2500
Tor shyMontreal Rapidair Latitude Mayor Fennell 36634 Use of flight pass 2500
Montreal shyTor Rapidair Latitude
North American Latitude
Mayor Fennell Mayor Fennell
36634
92530 Use of flight pass Use of flight pass IP
North American Latitude Mayor Fennel 92530 Use of flight pass
Toronto shyOttawa Ontario Pass Latitude MayorFennell 45792 W Use of flight pass Feb-13 Ottawa shyToronto Ontario Pass Latitude Mayor Fennell 45792 [8] Use of flight pass 2000
Mar-13 Tor - Prince George North American Latitude Mayor Fennell 95858 Use of flight pass 2500
Mar-13 Prince George - Tor North American Latitude Mayor Fennell 95856 Use of flight pass
Mar-13 Tor - Edmonton North American Latitude Mayor Fennell 95858 Use of flight pass 55522
Edmonton shyTor North American Latitude Mayor Fennell 95858 Use of flight pass 55522
Apr-13 North American Latitude Mayor Fennell 95656 Use of flight pass
Apr-13 Halifax shyTor North American Latitude Mayor Fennell 95856 Use of flight pass 55522
May-13 Tor-Regina North American Latitude Mayor Fennell 95658 Use of flight pass
May-13 Regina-Tor North American Latitude Mayor Fennell 95858 Use of flight pass 2000
May-13 Tor - Vancouver North American Latitude Mayor Fennell 95858 Use of flight pass
Jun-13 Vancouver shyTor North American Latitude Mayor Fennell 95856 Use of flight pass
Aug-13 Toronto shyOttawa Ontario Pass Latitude Mayor Fennell 45792 [8] Use of flight pass 712
Aug-13 Ottawa shyToronto Ontario Pass Latitude Mayor Fennell 45792 [8] Use of flight pass 712
Sep-13 Tor - St Johns North American Latitude Mayor Fennell 95857 Use of flightpass
Sep-13 St Johns - Tor North American Latitude Mayor Fennell 95857 Use of flight pass
Toronto shyOttawa Ontario Pass Latitude Mayor Fennell 45792 [81 Use of flight pass
Ottawa shyToronto Ontario Pass Latitude Mayor Fennell 457 92 W Use of flight pass
Sub-Total - Current Term of Council 3092162 1SS79S4
To be read in conjunction with Oeloittes Forensic Report Private and Confidential Page 1 of 3
Schedule 2
The Corporation of the City of Brampton Amounts Repayable for Mayor Fennell Related to the Use of Flight Passes
Calculation of Faro
Calculated Date
(Note 1) Vendor Name
(Note 1) Description of Expense
(Notel) Expense
Incurred by Amount
(Note 1) Deloitto Finding
Airfare
(Note 2) NAV
(Note 3)
Insurance
(Note 4) ATSC
(Note 6) AIF
(Note 6) Total
Airfare Expense Policy Breach Amount
G = B-raquoC+
D+E+F
Prior Term of council
Apr-08 Toronto shyDallas North America shyLatitude Mayor Fennell Use of flight pass
Jun-08 Toronto - Chicago North America shyLatitude Mayor Fennell Use of flight pass
Jun-08 Toronto - Chicago North America shyLatitude Mayor Fennell Use of flight pass
Jul-08 Toronto - Calgary North America bull Latitude Mayor Fennell Use of flight pass
Jul-08 Calgary - Toronto North America shyLatitude Mayor Fennell 70900 Use of flight pass
Aug-08 Toronto bull Dallas North America shyLatitude Mayor Fennell 70900 Use of flight pass
Aug-08 Pallas - Toronto North America bull Latitude Mayor Fennell 70900 Use of flight pass 300
Nov-08 Toronto shyOttawa North American Latitude Mayor Fennell 77400 Use of flight pass 300
Nov-08 Ottawa shyToronto North American Latitude Mayor Fennell 77400 Use of flight pass 22160 2000 300 712 2000 27192 50208
Jan-09 Ottawa shyToronto Canada East Pass Mayor Fennell 42000 Use of flight pass 20140 2000 300 712 2000 25152 16848
Toronto - Ottawa Canada East Pass Mayor Fennell 42000 Use of flight pass 20140 2000 300 712 2500 25652 16346
Toronto - Vancouver bull Victoria North American Latitude Mayor Fennell Use of flight pass
Victoria - Vancouver bull Toronto North American Latitude Mayor Fennell Use of flight pass
Jun-09 Toronto shyVancouver North American Latitude Mayor Fennell 77400 Use of flight pass 35460 300 712 40972 36428
Jun-09 Vancouver shyToronto North American Latitude Mayor Fennell 77400 Use of flight pass 35460 300 712 40472 36928
Toronto shyOttawa Canada East Pass Mayor Fennell Use of flight pass
Jun-09 Ottawa- Toronto Canada East Pass Mayor Fennell Use of flight pass 300 712
Aug-09 Toronto - Halifax Canada East Pass Mayor Fennell Use of flight pass 300 712
Aug-09 Halifax - Toronto Canada East Pass Mayor Fennell Use of flight pass
Aug-09 Toronto - Ottawa Canada East Pass Mayor Fennell Use of flight pass
Aug-09 Ottawa - Toronto Canada East Pass Mayor Fennell 42000 Use of flight pass
Nov-09 Toronto shyOttawa Canada East Pass Mayor Fennell 42000 Use of flight pass
Nov-09 Ottawa shyToronto Canada East Pass Mayor Fennell 42000 Use of flight pass
Nov-09 Ottawa shyToronto Canada East Pass Mayor Fennell 43000 Use of flight pass
Toronto shyOttawa Canada East Pass Mayor Fennell Use of flight pass
Ottawa shyToronto Canada East Pass Mayor Fennell Use of flight pass
Toronto shyOttawa Canada East Pass Mayor Fennell Use of flight pass
Ottawa shyToronto Canada East Pass Mayor Fennell Use of flight pass
Toronto shyOttawa Canada East Pass Mayor Fennell Use of flight pass
Ottawa - Toronto Canada East Pass Mayor Fennell 43000 Use of flight pass 19850 2000 300 712 0-3 Toronto - Moncton Canada East Pass Mayor Fennell 43000 Use of flight pass 30570 2000 300 712
Mar-10 Moncton - Toronto Canada East Pass Mayor Fennell 43000 Use of flight pass 30570 2000 300 712
Mar-10 Toronto - Washington Eastern Transborder Pass Latitude Mayor Fennell 47500 Use of flight pass 37660 2000 300 1210
Mar-10 Washington - Toronto Eastern Transborder Pass Latitude Mayor Fennell Use of flight pass
Jun-10 Toronto bull Boston Eastern Transborder Pass Latitude Mayor Fennell Use of flight pass 37660 2000 300 1210 2500 43670 3830
Jun-10 Boston shyToronto Eastern Transborder Pass Latitude Mayor Fennell Use of flight pass 37660 2000 300 1210 7500 48670 -
Toronto shyOttawa Eastern Transborder Pass Latitude Mayor Fennell Use of flight pass 19850 2000 300 712 2500 25362 22138
Ottawa shyToronto Eastern Transborder Pass Latitude Mayor Fennell 47500 Use of flight pass 19850 2000 300 712 2000 24862 22638
Sub-Total - Prior Term of Council 2052700
TOTAL 5144862 2363148
To be read in conjunction with Oeloittes Forensic Report Private and Confidential Page 2 of 3
Schedule 2
The Corporation of the City of Brampton Amounts Repayable for Mayor Fennell Related to the Use of Flight Passes
Calculation of Fare
Calculated Date Vendor Name Description of Expense Expense Amount Airfare NAV Insurance ATSC AIF Total
Deloitte Finding Expense Policy(Note 1) (Note 1) (Note 1) Incurred by (Note 1) (Note 2) (Note 3) (Note 4) (Note 5) (Note 6) Airfare
Breach Amount
G = BC A B C D E I
D+E+F
Notes
[1] Source City of Brampton public report on Corporate Representation Expenses or from transaction-specific supporting documents
[2] Airfareamount is based on informationfrom Statistics Canada AviationAir Fares Canadian AirCarriers Level I Statistical Table 1 Average fares by sector and fare type group - Canadian air camers Level 1 - Schedules services i) For domestic flights from 2008 to 2012 we used the amounts listed for Domestic - Economy Flightfrom Toronto to Ottawa and Montreal were based on the short-haul average fare amount Other domestic flights were basec on the long-haul average fare amount ii)For domestic flightsfrom2013 we used the 2012 long-haulamount (S33810) increased by a 3 inflationaryfactor resulting in a calculated airfare of S34824 For flightsfrom Toronto to Ottawa and Montreal we used the 2012 short-haul amount ($21610) increased by a 3 inflationary factor resulting in a calculated airfare of $22258 iii)For flight to the United States we used the amount listed for International - Economy
[3] Navigational (NAV) Surcharge within Canada are based on distance with a fee varying from $9 to $20 We used the highest ($20) amount for each flight
[4] Accordingto AirCanadas website the insurance surcharge is S3 CADeach way for travel whollywithinCanada Some exceptions apply We used $3 for each flight
[5] The AirTravellers Security Charge (ATSC) was enacted by the Canadian Parliament For domestic itineraries the ATSC is currently $712 and for transborder itineraries the ATSC is up to $1210 We used an ATSC of $712 for all domestic flights and of S1210 for all transborder flights in our calculations
[6] AirportImprovementFees (AIF) were calculated based on the following amounts (as per locationof enplanement) Toronto $25 00
Bagotville $25 00
Calgary $3000
Casllegar S2700 (Assumed fee to include Casllegar [$700] and Vancouver [$2000] airport improvement fees) Edmonton $25 00
Halifax $2500
Moncton $2000
Montreal $25 00
Ottawa $20 00
Prince George $2000
Regina $2000
Saskatoon $2000
St Johns Newfoundland $20 00
Vancouver $2000
Victoria $3000 (Assumed fee to include Victoria ($1000) and Vancouver [$2000] airport improvement fees)
Boston $7500 (Assumed $7500 including US taxes fees and charges)
Dallas $7500 (Assumed $7500 including US taxes fees and charges) Washington $7500 (Assumed $7500 including US taxes fees and charges)
[7] Transactionswere recorded as a single entry in the Citysaccounting system fora total amount of $1847 The two related flightsegments are presented individually in order to adequately complete the calculations
[8] Flight segmentwas part ofa flight pass with10 flight credits recordedas one transactioninthe Citysaccountingsystem The individual flight segments are presented individually in order to adequatelycompletethe calculations
Private and Confidential Page 3 of 3 To be read in conjunction with Oeloittes Forensic Report
K3-b
Schedule 3
The Corporation of the City of Brampton Reconciliation of the information in the Deloitte Report dated July 30 2014 to the Amount Repayable by Mayor Fennell
Report Schedule
Description Transaction
Count
Amount per Report
Repayable Amount
Note
Sch 11 Breach of Expense Policy - Miscellaneous 11 $459 $0 [I] Sch 11 Breach of Expense Policy - Use of Flight Passes $1847 $1198 [2]
Sch 11 Breach of Amex Express Corporate Card Program Policies and Procedures
$1021 $0 [3]
Sch 11 Not Enough Information to determine Compliance with Expenses Policy- SouvenirOther
34 $5804 $0 [4]
Sch 11 Not Enough Information to determine Compliance with Expenses Policy - Total Eclipse Limousine Service
38 $144150 $0 [4]
Sch 12 Breach of Expense Policy - Use of Flight Passes 88 $68783 $16858 [5] Sch 12 Breach of Expense Policy - Expired Flight Passes $1832 $2034 [6] Sch 12 Breach of Expense Policy - Business Class Airfare $1309 $0 U)
Sch 12 Breach of Amex Express Corporate Card Program Policies and Procedures
$212 $0 [8]
Sch 13 Pre-December 2010 Breach of Expense Policy - Use of FlightPasses
95 $54062 $8647 [9]
Sch 13 Pre-December 2010 Breach of Expense Policy - Expired Flight Passes
$2854 $0 [10]
Sch 13 Pre-December 2010 Breach of Expense Policy - Business Class Airfare
$7316 $3023 [11]
Sch 13 Pre-December 2010 Breach of Expense Policy - Premium hotel rooms
$2050 $2358 [12]
Sch 13 Pre-December 2010 Breach of Amex Express Corporate Card Program Policies and Procedures
50 $30863 $0 [13]
Sch 13 Pre-December 2010 Possible Breach of Amex Express Corporate Card Program Policies and Procedures
$1123 $0 [4]
Sch 13 Pre-December 2010 Possible Breach of Purchase Card
Policies and Procedures $4725 $0 [4]
Sch 13 Pre-December 2010 Not Enough Information to determine Compliance with Expenses Policy - SouvenirOther
$149 $0 [4]
TOTAL $328559 $34118
[1] We have been advised by Finance staff that the nine charges for IQ Quizzes incurred on the Mayors wireless account have now been credited to the City Two of the eleven identified transactions relate to Employee 2 and have been repaid
[2] The repayable amount relates to the difference between the cost of the individual flight passes and calculated economy class flight costs plus 13 in taxes
[3] Five of the transactions relate to Mayor Fenell and were repaid shortly after the charges were incurred The other three transactions relate to the Mayors staff and have been repaid
[4] We did not have enough information to determine whether the expenses were in compliance with or not in compliance with policy As a result the repayable amount is $0
[5] The repayable amount relates to the difference between the cost of the individualflight passes and calculated economy class flight costs plus 13 taxes The amount repayable does not include flight passes used by individuals other than Mayor Fennell (53 of the 89 transactions were for individuals other than Mayor Fennell)
[6] The amount repayable relates to the unused portion of flight passes purchased where Mayor Fennell was the only authorized traveler including taxes
[7] These transactions relate to the Mayors Staff and have been repaid
[8] One transaction relates to Mayor Fenell and was repaid shortly after the charge was incurred The other transaction relates to the Employee 4 and has been repaid
Private and Confidential Page 1 of 2 To be read in conjunction with Deloittes Forensic Report
K3-I1
Schedule 3
The Corporation of the City of Brampton Reconciliation of the information in the Deloitte Report dated July 30 2014 to the Amount Repayable by Mayor Fennell
Notes (continued) [9] The repayable amount relates to the difference between the cost of the individual flight passes and calculated economy class
flightcosts plus 13 taxes The amount repayable does not include flight passes used by individuals other than Mayor Fennell (58 of the 95 transactions were for individuals other than Mayor Fennell)
[10] The expired flight passes were available for use by multiple employees (including individuals outside of the Mayors office) or solely by an employee other than Mayor Fennell As such we did not include these amounts as being repayable by Mayor Fennell
[11] The amount repayable represents the costs incurred for the purchase of business class tickets minus the estimated cost of the airfare (based on Mayors staff travelling at the same time) minus any partial repayments received including applicable taxes
[12] The amount repayable represents the difference between the costs incurred for the premium room minus the cost of the basic hotel room (based on charges incurred by the Mayors staff during the same time period) including applicable taxes
[13] 35 of the transactions relate to Mayor Fenell and were repaid after the charges were incurred The other 15 transactions relate to the Mayors staff and have been repaid
Private and Confidential Page 2 of 2 To be read in conjunction with Deloittes Forensic Report
K3-gt
Deloitte Deloitte LLP
33 Yonge Street Suite 210 Toronto ON M5E 1G4
Canada
Tel 416-601-6451
Fax416-601-6690
wwwdeloitteca
September 5 2014
Private and confidential
Mr John Corbett
Chief Administrative Officer
The Corporation of the City of Brampton 2 Wellington Street West Brampton ON L6Y 4R2
Dear Sir
Subject Amount Repayable by the Councillors
Further to your request please find enclosed a summary schedule of the amounts repayable by the Councillors We have also provided a schedule for each Councillor identifying the transactions to be repaid
The amount repayable is based on the transactions identified in our report dated July 30 2014 plus applicable taxes and less any amounts the Councillors have repaid up to August 15 2014 based on information provided to Deloitte by the City of Brampton Finance Department
At your request we have also included a summary schedule of the amounts repayable by the Councillors which excludes the cost of tickets for events at non-City facilities
We will be writing to you under separate cover to provide the amount repayable by the Mayor
Yours Truly
-rrujgt^_
Robert Fowlie CPA CA-IFA CFE Partner
Deloitte LLP
K3-^
The Corporation of the City of Brampton Summary of Amounts Repayable
Term of Council CorporateReference Total
Expense Accounts Accounts
Councillor Callahan Schedule 1 1740950 5000 1745950
Councillor Dhillon Schedule 2 1853 42884 44737
Councillor Gibson Schedule 3 37402 200000 237402
Councillor Hames Schedule 4 52020 52020-
Councillor Hutton Schedule 5 519195 55000 574195
Councillor Miles Schedule 6 167240 54000 221240
Councillor Moore Schedule 7 70118 70118-
-Councillor Palleschi Schedule 8 14526 14526
Councillor Sanderson Schedule 9 115245 46155 161399
Councillor Sprovieri Schedule 10 55750 200000 255750
2774299 603038 3377338
The Corporation of the City of Brampton Summary of Amounts Repayable Excluding Tickets for Events at Non-City Facilities
Term of Council CorporateReference
Expense Accounts Accounts
Councillor Callahan Schedule 1 1706450 1706450-
Councillor Dhillon Schedule 2 1853 42884 44737
Councillor Gibson Schedule 3 12100 200000 212100
Councillor Hames Schedule 4 31020 31020-
Councillor Hutton Schedule 5 444603 50000 494603
Councillor Miles Schedule 6 64240 54000 118240
Councillor Moore Schedule 7 26702 26702-
-Councillor Palleschi Schedule 8 14526 14526
Councillor Sanderson Schedule 9 58745 41155 99899
Councillor Sprovieri Schedule 10 7500 200000 207500
2367739 588038 2955777
Sch
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61
5(H
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Ter
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f
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nt
T
otal
bull T
orm
of
Co
un
cil E
xpo
nso
Acc
ou
nt
Exc
ludi
ng T
icke
ts f
or E
von
ts a
t N
on-C
ity
Fac
ilit
ies
(Not
e 3)
Acc
ou
nts
Exp
en
se P
oli
cy
Per
Die
m C
laim
at
FC
M P
rinc
e G
eorg
e 30
8 51
P
er d
iem
cla
med
on
Mar
ch 5
20
13
but
dxl
not
arr
ive
un
ti M
arch
6
20
13
H
otel
Ul
incl
ud
es fo
od a
nd l
iquo
r ch
arg
es
Ho
tel
at
FC
M V
an
co
uver
101
9 27
H
otel
Ml i
nclu
des
room
upg
rade
and
roo
m s
ervi
ce c
harg
es f
orfo
od a
nd l
iquo
r P
er
Die
m C
lam
at
FC
M O
tta
wa
1
01
78
L
un
ch
es
were a
va
iab
le a
t th
e c
on
fere
nce
To
tal
-C
orp
ora
to A
cco
un
ts
To
tal
-C
orp
ora
te A
cco
un
ts E
xclu
din
g T
icko
ts f
or E
von
ts a
t N
on
-Cit
y F
acil
itie
s (N
ote
3)
So
urc
e D
eia
tte
Fo
ren
sic
Rep
ort
da
ted
Jul
y 30
2
01
4
Am
ou
nt
rep
aya
ble
in
clu
des
sa
les
taxe
s C
ty f
acl
ies
incl
ude
the
Ro
se T
heat
re a
nd P
ower
Ade
Cen
tre
To
be r
ead
n co
njun
ctio
n w
ith
Del
oa
es
For
ensi
cC
on
fid
en
tia
l
Schedule 3
The Corporation of the City of Brampton Amounts Repayable for Grant Gibson
Date Vendor Namo
(Note 1) (Note 1)
Torm of Council Exponso Account
Breach of Expenso Policy
Dec-10 P-CARD - ZONTA CLUB OF BRAMPTON
Jan-11 TRANSFER JOURNAL JAN 2011
Aug-11 TH11-34 Jun-12 TJTH-12-39
Nov-12 ZONTA CLUB OF BRAMPTON - CALEDON May-13 BRAMPTON BEAST HOCKEYCLUB
Corporato Accounts
Breach of Policy - Community Use of Suite Policy 1420
Jan-2011
Feb-2011
Mar-2011
Jan-2012
Notes
Source Deloitte Forensic Report dated July 302014(1) (2) Amount repayable includes sales taxes
(3) City facilities includethe Rose Theatre and PowerAde Centre
Description of Expenso (Note 1)
ZONTA CLUB tickets G Gibson
Tickets for The Good The Bad The Ugly - Feb 26710 Art of Jazz Festival Passes
Tickets for Brampton Global Jazz amp Blues Festival Series Women of Achievement
Founder Club Seats
PowerAde Suite - Brampton Battalion PowerAde Suite - Brampton Battalion PowerAde Suite - Brampton Battalion PowerAde Suite - Brampton Battalion
Amount Dolortte Finding
(Note 1)
16209 Spouse used one of two tickets 5000 Spouse used one of two tickets
16000 Spouse used one of eight tickets 456 00 Spouse used one of four tickets for some nights
9000 Spouse used ticket 131515 Donated tickets to specified community group except for 3 games attended with spouse
Total bull Term of Council Expense Account Total - Term of Council Expense Account Excluding Tickets for Evonts at Non-City Facilities (Note 3)
50000 Councillor attended with wife and some family members No specific record of other attendees 50000 Councillor attended with wife and some family members No specific record of other attendees 50000 Councillor attended with wife and some family members No specific record of other attendees 50000 Tickets provided to local Brampton family and mends
Total bull Corporato Accounts Total bull Corporato Accounts Excluding Tickets for Events at Non-City Facilities (Note 3)
Amount Repayablo (Note 2)
9000
2500
2000
7600
9000
7302
37402
500 00
500 00
500 00
50000
200000
7^
SO
To be read in conjunction with Deloittes Forensic ReportPrivate and Confidential
Schedule 4
The Corporation of the City of Brampton Amounts Repayable for Sandra Hames
Date Vendor Namo Description of Expenso Amount Doloitto Finding Amount Repayable (Note 2)
(Noto 1) (Noto 1) (Noto 1) (Noto 1)
Term of Council Exponso Account
Broach of Expense Policy
Jun-11 ROTARY CLUB OF BRAMPTON SOUTH Lobster amp Chicken Dinner - Fundraising Project 30000 Spouse used one of four tickets 7500
Jul-11 CHINGUACOUSY LIONS CLUB BBQ Fundraiser Tickets 8000 Spouse used one of two tickets 4000
Jul-11 SANDRA HAMES Lobster Fest Tickets 15000 Spouse used one of two tickets 7500
Aug-11 Oct-11
2011-37 2011-41
Cabaret Ticket 283871
Symphony Tickets Subscription 12698 Spouse used one of four tickets No information on use of other 2 tickets 40000 Spouse used one of two tickets in series One series donated to specific community group No
3700
4000
information on use of other 3 series
Oct-12 ROSE THEATRE 4 Tickets shyRose Orchestra Gala 60000 Spouse used one of four tickets No information on use of other 2 tickets 15000
Jul-13 CHINGUACOUSY LIONS CLUB Chinguacousy Lions B8Q bull 2 tickets 4000 Spouse used one of two tickets 2000
Jul-11 SANDRA HAMES Ottawa Business - Jun 30 - Jul 2 - Mileage 49296 Mileage claim was not reduced by 160km to reflect monthly car allowance 8320
Total bull Term of Council Expenso Account Total - Term of Council Expenso Account Excluding Tickots for Events at Non-City Facilities (Note 3)
Notes
(1) Source Deloitte Forensic Report dated July 30 2014
(2) (3)
Amount repayable includes sales taxes City facilitiesinclude the Rose Theatre and PowerAde Centre
7^
To be read in conjunction with Deloittes Forensic ReportPrivate and Confidential
Schedule 5
The Corporation of the City of Brampton Amounts Repayable for John Hutton
Date
(Note 1)
Vendor Name
(Note 1)
Description of Expense (Noto 1)
Amount
(Note 1) Deloitte Finding Amount Repayable (Note 2)
Torn) of Council Exponso Account
Breach of Expense Policy
Jan-11 NPC ALUMNI ASSOCIATION Membership - 2 years 4 hardcopy of blue book 15050 Two year membership Not a community membership 150 50
Feb-12 ALUMNI ASSOCIATION OF THE NPC Membership Renewal 15050 Two year membership Not a community membership 150 50
Jan-13 ALUMNI ASSOCIATION OF THE NPC SCHOOL 2013 Membership 75 25 One year membership Not a community membership 7525
Dec-13 NPC ALUMNI ASSOCIATION NPC Alumni - membership 7525 One year membership Not a community membership 7525
May-11 ONTARIO PARKS ASSOCIATION Ontario Parks Association Anniversary- Registration 30000 Not an eligible professional and busines development expense 30000
Nov-11 ONTARIO PARKS ASSOCIATION Refund of Golf Fees (14000) Refund relates to OPA registration (golf fees) (14000)
Aug-11 JOHN HUTTON Ontario Parks Association - Aug 19 - 2111 - Accomodations 37290 Not an eligible professional and busines development expense 372 90
reimbursement
Sep-11 JOHN HUTTON Ontario Parks Association 12595 Not an eligible professional and busines development expense 135 00
Jul-11 ONTARIO PARKS ASSOCIATION Donation - OPAs 75th Anniv Legacy Garden 50000 Not an eligiblecommunity involvement expense Counallor intended donation to be from 500 00
City (not his account) Dec-10 OLDTIMER BENEFIT HOCKEY NHL Alumni Benefit Hockey Game - Feb 4 7571 Spouse used one of four tickets 1893
Jan-11 TRANSFER JOURNAL JAN 2011 Tickets for The Good The Bad The Ugly - Feb 26710 5000 Spouse used one of two tickets 25 00
Feb-11 JOHN HUTTON 2 Tickets to Huttonvilie UC Groundhog Supper - Feb 311 3000 Spouse used one of two tickets 15 00
Mar-11 BRAMPTON shyHEART LAKE ROTARY CLUB 20th anniversary tickets - Mar 2611 10000 Spouse used one of two tickets 50 00
May-11 JOHN HUTTON Huttonvilie U C Ham Dinner - Apr 1411 3000 Spouse used one of two tickets 1500
May-11 TJ-2011-17 Brampton Symphony Subscription 30000 Spouse used one of two tickets for five separate events 150 00
Jun-11 JOHN HUTTON Tickets for FFCP Spring Breakfast amp norval UC BBQ 6600 Spouse used one of two tickets 33 00
Jul-11 JOHN HUTTON Huttonvilie U C Lobster Dinner - Jun 17 amp Home Church Beef BBQ - Jun 10400 Spouse used one of two tickets 52 00
11
Jul-11 TH-11-25 ORDER 0274628 Subscription to various Rose Theatre events 132000 Spouse used one of two tickets for thirteen separate events 66000
Aug-11 TH11-35 REM 280704 - Bobby McFerrin 7201 Spouse used one of four ticekts 1800
Sep-11 JOHN HUTTON Annual Pork BBQ 2600 Spouse used one of two tickets 1300
Oct-11 JOHN HUTTON Colours In The Storm - Tickets 4000 Spouse used one of two tickets 20 00
Nov-11 JOHN HUTTON Huttonvilie United Church Shore Supper - Oct 2011 3000 Spouse used one of two tickets 1500
Dec-11 TH1147 BCB Christmas at The Rose 4000 Spouse used one of two tickets 20 00
Feb-12 JOHN HUTTON Huttonvilie United Church Groundhog Day Supper - Feb 212 3000 Spouse used one of two tickets 1500
Mar-12 JOHN HUTTON Huttonvilie United Church Ham Supper - Mar 2212 3200 Spouse used one of two tickets 1600
Apr-12 2012-18 Rose Summer Series Subscription 15611 Spouse used one of two tickets at four separate events 78 06
May-12 TJ THEATRE 12-30 20122013 Rose Theatre Subscription 57729 Spouse used one of two tickets at six separate events 288 65
Jun-12 JOHN HUTTON Norval United Church Chicken BBQ - Jun 212 2600 Spouse used one of two tickets 13 00
Jun-12 JOHN HUTTON Huttonvilie UC Lobster Dinner - Jun 1512 8000 Spouse used one of two tickets 40 00
Sep-12 STE LOUISE OUTREACH CENTRE OF PEEL 30th Anniversary Gala - Tickets 6000 Spouse used one of two tickets 30 00
Sep-12 JOHNHUTTON 2 tickets to Union PresbyterianChurch Pork BBQ - Sep 2912 3000 Spouse used one of two tickets 15 00
Oct-12 CHINGUACOUSY LIONS CLUB 2 Tickets - Anniversary Dinner 13000 Spouse used one of two tickets 65 00
Nov-12 SHARE AGRICULTURE FOUNDATION Share Concert 5000 Spouse used one of two tickets 25 00
Dec-12 TRF DECEMBER 2012(1) Christmas at the Rose 12000 Spouse used one of two tickets al two separate events 7500
Feb-13 BRAMPTON BOARD OF TRADE Mayors Luncheon 11000 Spouse used one of two tickets 55 00
Feb-13 CANADA SKATES Jan 12 Performance Tickets 8000 Spouse used one of two tickets 4000
Apr-13 JOHNHUTTON 2 Tickets for Huttonvilie United Church Ham Dinner 3000 Spouse used one of two tickets 1500
May-13 ROTARY CLUBOF BRAMPTON- HEART LAKE 8 Tickets For Annual Poor Boys ampGirts Luncheon 28000 Spouse used one of eight tickets 35 00
May-13 JOHNHUTTON Norval UC Chicken BBQ 3000 Spouse used one of two tickets 15 00
May-13 Jul-13
Rose Theatre Rose Theatre
2 Senior Subscriptions Rose Orchestra Tickets for The Santaland Diaries amp 1314 Subscription
39600 53450
Spouse used one of two tickets at six separate events Spouse used one of two tickets at six separate events
19800
267 25
Oct-13 ROSE THEATRE Retruned tickets for Jesse Cook amp Santaland Diaries (14950) Tickets returned (7475)
Aug-13 JOHN HUTTON Chingacousy Lions Annual Steak BBQ - 2 Tickets 4000 Spouse used one of two tickets 2000
Sep-13 ROSE THEATRE 2 Tkts C Hadfield Nov 26713 12100 Spouse used one of two tickets 60 50
Od-13 JOHNHUTTON 2 Ttckets for Union Presbyterian Chruch 3000 Spouse used one of two tickets 15 00
Od-13 FEDERATION OF FILIPINO CANADIANS 3 Tickets Harvest Breakfast 7500 Spouse used one of three tickets 25 00
Oct-13 SHARE AGRICULTURE FOUNDATION 2 Tickets for SHARES Annual Dinner 15000 Spouse used one of two tickets 75 00
Apr-13 Oct-13
Rose Theatre BRAMPTON BEAST HOCKEY CLUB
Rose Summer Theatre Tickets
Founders Club Seats
21700 Spouse used one of two tickets at four separate events 131515 Seasons tickets purchased Councillorattended games with spouse and friends and gave
108 50
73021
some tickets to community volunteers No specific record of attendees
Dec-11 BELL CANADA Dec 211 10667 Expense paid twice 10667
Dec-11 JOHNHUTTON Bell Canada shyDec11 10667 Expense paid twice 106 67
Dec-13 EDC031 Souvenir-Apr 122013 25888 Donation exceeds limit of S250 888
Total - Term of Council Expense Account Total - Term of Council Expense Account Excluding Tickots for Events at Non-City Facilities (Noto 3)
To be read in conjunction with Deloittes Forensic ReportPrivate and Confidential
Th
e
Da
te
(No
to1)
Co
rpo
rate
Bro
ach
of
Ju
n-2
01
3
Bre
ach
of
Do
c-2
01
1
No
tes
(1)
(2)
(3)
Pri
vate
an
dR
epo
rt
So
Sch
ed
ule
S
Co
rpo
rati
on
of th
e C
ity
of
Bra
mp
ton
A
mo
un
ts R
epa
yab
le f
or J
oh
n H
utt
on
Ven
do
r N
am
e
Des
crip
tio
n o
f E
xpo
nso
A
mo
un
t D
eloi
tte
Fin
ding
A
mo
un
t R
epa
yab
le (
No
to 2
) (N
ote
1)
(No
tel)
(N
ote
1)
Acco
un
ts
Lu
nch
an
d D
inn
er
Sp
on
so
rsh
ip P
oli
cy
Car
abra
m O
peni
ng C
erem
on
ies
100
00
Sp
ou
se u
sed
one
of tw
o ti
cket
s
Not
a a
n ev
ent
cove
red
by P
olic
y 14
50
Po
licy -
Co
mm
un
ity U
se o
f S
uit
e P
oli
cy 1
42
0
Po
wer
Ad
e S
uit
e -
Bra
mp
ton
Bat
tali
on
500
00
Att
ende
d g
am
e w
ith
fam
ily
To
tal
-C
orp
ora
te A
cco
un
ts
Tot
al bull
Cor
pora
te A
cco
un
ts E
xclu
ding
Tic
kets
for
Eve
nts
at
Non
-Cit
y F
acil
itie
s (N
ote
3)
Sour
ce
Del
oitt
e F
oren
sic
Rep
ort d
ated
Jul
y 3
02
01
4
Am
ount
rep
ayab
le i
nclu
des
sale
s ta
xes
Cit
yfa
cilit
ies
incl
udet
heR
ose
The
atre
and
Pow
erA
deC
entr
e
To
be r
ead
in c
onju
ncti
on w
ith
Del
oitt
es
For
ensi
c C
on
fid
enti
al
Schedule 6
The Corporation of the City of Brampton Amounts Repayable for Gael Miles
Date Vendor Name
(Note 1) (Note 1)
Term of Council Expense Account
Breach of Expense Policy
Jun-11 ROTARY CLUB OF BRAMPTON SOUTH
May-12 AMEX-BBOT Oct-12 ROSE THEATRE
Dec-12 GAEL MILES
Jul-13 GAEL MILES
Apr-12 MARKETING PAD INC Apr-13 MARKETING PAD INC Dec-13 GAEL MILES
Aug-13 ROGERS ATampT WIRELESS Dec-13 GAEL MILES
Corporate Accounts
Breach of Lunch and Dinner Sponsorship Policy
Jun-2012
Breach of Expense Policy
Jun-2013
Description of Expense (Note 1)
Lobster amp Chicken Dinner - fundraising project Business Person of the year Gala 4 Tickets bull Rose Orchestra Gala
Rotary Fundraiser 4 tickets for Rotary Club Brampton South Web Hosting Fee Hosting Website Miles bull National Safety Conference Chicago bull mileage Aug113 Miles - National Safety Conference Chicago - Per diem
Brampton Arts Council Golf and Dinner
FCM Vancouver Per Diem
Amount Deloitte Finding
(Note 1)
30000 Spouse used one of two tickets 61236 Family used three of six tickets (spouse and daughters) 60000 Spouse used one of four tickets 25000 Spouse used one of two tickets 300X Spouse used one of four tickets
5088 Static website last used for election campaign Charge should be $17299 17299 Static website last used for election campaign 71192 Mileage claim not reduced by 160km to reflect car allowance 15297 Personal calls $10 not reimbursed Councillor stated she intends to reimburse
42500 Per diem claimed for lunch that was available at the conference
Total bull Term of Council Expense Account Total - Term of Council Expense Account Excluding Tickets for Events at Non-City Facilities (Note 3)
48000 Councillor did not attend the event Spouse and guest attended Policy required return of tickets for distribution according to guest protocol
35377 Meals claimed on June 4th 2013 Councillor returned early from tnp on June 3rd 2013 Councillor stated that she intends to repay this amount
Total bull Corporate Accounts Total - Corporate Accounts Excluding Tickets for Events at Non-City Facilities (Note 3)
Amount Repayable
(Note 2)
15000
68000
15000
12500
7500
19210
19210
8320
1000
ISPO
167240
Notes
d) Source Deloitte Forensic Report dated July 30 2014 Amount repayable includes sales taxes(2)
(3) City facilities include the Rose Theatre and PowerAde Centre
To be read in conjunction with Deloittes Forensic ReportPrivate and Confidential
Schedule 7
The Corporation of the City of Brampton Amounts Repayable for Elaine Moore
Date
(Note 1)
Vendor Name
(Note 1)
Description of Expense (Note 1)
Amount
(Note 1) Deloitte Finding
Amount Repayable (Note 2)
Term of Council Expenso Account
Breach of Expense Policy
Jan-11 ROBBIE BURNS
Mar-11 UNITED ACHIEVERS CLUB
Oct-11 BRAMPTON ACCCC
Feb-12 AMEX shyLORNE SCOTS
Apr-12 TH-12-15
Jun-12 TJ TH-12-40
Feb-13 UNITED ACHIEVERS CLUB
Mar-13 AMEX shyLORNE SCOTS
Mar-13 AMEX - WOHC FOUNDATION
Jun-13 BRAMPTON BEAST HOCKEY CLUB
Oct-12 OLIVE BRANCH OF HOPE
Dinner Dance bull Jan 2911
Celebrity Men Who Cook - Table of 8 Christmas Party bull Table of 8 Robbie Burns Dinner Dance Tickets
Brampton Symphony Orchestra Tickets - Order 9 299057 bull May 512 Tickets for Brampton Global jazz amp Blues Festival Series Celebrity Chef - 2 Tickets Robbie Bums Dinner Dance Tickets
Toronto Maple Leafs Alumni Game Founder Club Seats
Celebrate Life Fundraiser
40000 32000 32000 33110 32000
45600 9000
18000 6000
1315 15 300ro
Spouse used one of eight tickets No information on use of other tickets Spouse used one of eight tickets No information on use of other tickets Spouse used one of eight tickets No information on use of other tickets Tickets used by family including spouse Other non-famiJyattendees Tickets used by family including spouse Other non-family attendees
Spouse used one of four tickets at three separate events Spouse used one of two tickets Spouse used one of four tickets Spouse used one of four tickets Spouse used three tickets Remainder of games donated to specific community group Family members used two tickets
5000
4000
4000
12416
8000
11400
4500
4500
1500
7302
7500
Total - Term of Council Expense Account
Total - Term of Council Expense Account Excluding Tickets for Events at Non-City Facilities (Note 3)
70118
Notes
(1) (2) (3)
Source Deloitte Forensic Report dated July 302014 Amount repayable includes sales taxes City facilities include the Rose Theatre and PowerAde Centre
7=
To be read in conjunction with Deloittes Forensic ReportPrivate and Confidential
Schedule 8
The Corporation of the City of Brampton Amounts Repayable for Paul Palleschi
Date
(Notel) Vendor Name
(NotoD
Description of Expenso (NotoD
Amount
(NotoD Dololtto Finding Amount Ropayablo (Noto 2)
Term ofCouncil Exponso Account
preach of Expense Policy May-13 Nov-13
BRAMPTONBEAST HOCKEYCLUB PAUL PALLESCHI
2 Seats for Founders Club Reimbursement for Beast Tickets
131515 Personal purchase of seasons tickets (131515) Reimbursement of personal purchase Reimbursement should be S1460
146041
(131515)
Total-Term of Council Exponso Account Total -Term of Council Expenso Account Excluding Tickets for Evonts at Non-City Facilities (Noto 3)
Notes
(1) Source Deloitte Forensic Report dated July 302014 (2) Amount repayable includes sales taxes (3) City faciixies includethe Roso Theatre and PowerAde Centre
To be read in conjunction with Delottes Forensic Report Private and Confidential
Sch
ed
ule
Th
eA
mo
un
ts
Dsto
(No
toD
Tor
m
Bro
ach
of
Feb
-11
Ma
r-1
1
Jul-
11
Aug
-11
Ja
n-1
2
Feb
-12
Ma
r-1
2
Apr
-12
May
-12
Oct-
12
Dec-1
2
Ja
n-1
3
Ma
r-1
3
Dec-1
3
Bre
ach
of
Dee
-11
Cor
pora
te
Bre
ach
of
Ju
n-2
01
3
Bre
ach
of
Oec-2
01
2
No
tes
(1)
(2)
13)
Pri
vate
an
dR
epo
rt
7^
DO
9
Co
rpo
rati
on
oft
he C
ity
of
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ton
R
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le fo
r Jo
hn
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n
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r N
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(No
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nt
Exp
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[red
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Del
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Rep
ort
date
d Ju
ly 3
0 2
014
Am
ount
rep
ayab
le i
nclu
des
sale
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xes
Cit
yfa
cilit
ies
incl
udet
he R
ose
The
atre
and
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erA
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entr
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Co
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den
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crip
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f E
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21
95
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18
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0
13
66
0
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57
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Schedule 10
The Corporation of the City of Brampton Amount Repayable for John Sprovieri
Dato Vendor Name Description of Expense Amount Deloitte Finding Amount Repayablo (Noto 2) (Note 1) (NotoD (Note 1) (Noto 1)
Ternof Council Expense Account
Broach of Expense Policy
Mar-11 FILIPINO ATHLETIC ASSOCIATION OF Dinner Dance Tickets - Feb 16711 5000 Spouse used one of two tickets 2500
Feb-12 I ROCK PINK CANCER RELIEF INC Sponsorship 500 00 Spouse used one of ten tickets 5000
May-12 ST MARGUERITE DYOLMLLE PARISH Benefit Dinner Dance 18500 Spouse used one of two tickets 9250
May-13 ST MARGUERITE DYOUVILLE PARISH Tickets For Fr James Tobin 50th Anniversary Event 13000 Spouse used one of two tickets 6500
Jul-13 WILLIAM OSLER HEALTH SYSTEM FOUNDATION Osier Foundation Benefit Conceit 50000 Spouse used one of two tickets 25000
Dec-13 JOHN SPROVIERI Meals per diem for India trade mission 1275 00 Three meals per day claimed before trip Trip Itinerary indicates that many meals were provided 7500
on Trade Mission
Total bull Term of Council Expense Account Total - Term of Council Expense Account Excluding Tickets for Events at Non-City Facilities (Note 3)
Corporato Accounts
Broach of Policy - Community Use of Suite Policv 1420
Dec-2011 PowerAde Suite - Brampton Battalion 500 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 500 00
Jan-2012 PowerAde Suite - Brampton Battalion 50000 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1450 50000
Feb-2012 PowerAde Suite - Brampton Battalion 200 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 200 00
Oct-2012 PowerAde Suite - Brampton Battalion 200 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 20000
Jan-2013 PowerAde Suite - Brampton Battalion 200 00 Tickets residentprovided to same did not meet tho business purpose criteria in Policv 14 2 0 200 00
Jan-2013 PowerAde Suite - Brampton Beast 200 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 20000
Jan-2013 PowerAde Suite - Brampton Beast 200 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 200 00
Total bull Corporate Accounts Total bull Corporate Accounts Excluding Tickets for Events at Non-City Facilities (Note 3
Notes
(1) (2) (3)
Source Deloitte Forensic Report dated July 302014 Amount repayable includes sales taxes City facilities include the Rose Theatre and PowerAde Centre
(jo
o
To be read in conjunction with Delorttes Forensic ReportPrivate and Confidential
K3-3I
SECTION GENERAL
SUBJECT Lunch and Dinner Sponsorship POLICY 1450
EFFECTIVE January 26 2005 REPLACES Policy dated March 12001 PAGE 1 of 3
APPROVED BY CW024-2001 CW031-2005 PROCEDURES UPDATED BY na
POLICY STATEMENT
This policy sets forth a coordinated approach for managing the Corporations sponsorship participation at community based lunch and dinner events to ensure that the Citys support and attendance at such events is visible
PURPOSE
The policy outlines a procedure as to how the Mayor Councillors and staff register for an event prioritizes booking and addresses the process to be followed when bookings change in keeping with the intent to ensure that the Citys presence at events is visible
In order to manage requests for sponsoring dinner and lunch events the MAJOR dinner and lunch policy supports the purchase of table(s) at each approved event to a budget amount approved each year
SCOPE
The policy applies to the Mayor Councillors City Employees and communitybusiness representatives (eg volunteers)
The policy does not apply to persons who are registered for an event yet are unable to attend the event due to illness or unforeseen circumstances
PROCEDURE
Each year staff shall submit a report to Council through Committee of Council recommending a list of community lunch and dinner events to be sponsored under this policy
For lunch events a Councillor may register for a maximum of one ticket For dinner events a Councillor shall have the option to register for a maximum of two tickets for himherself and a guest A guest can include a family member friend or other associate
www brampton ca
K3-32
SECTION GENERAL POLICY 1450SUBJECT Lunch and Dinner Sponsorship
EFFECTIVE January 26 2005 REPLACES Policy dated March 1 2001 PAGE 2 of 3
APPROVED BY CW024-2001 CW031 -2005 PROCEDURES UPDATED BY na
Upon approval of the annual events to be sponsored by the City staff shall publish the list of sponsored events and circulate it to the Mayor and Councillors so that individual Councillors may indicate their preference The Mayor and Councillors would select the events they wish to attend and notify the Council Office Supervisor The Council Office Supervisor shall coordinate with PR to arrange registration
When tickets are not available in advance of the event Councillors andor staff shall attend the registration table on the day of the event to confirm seating or table assignment
Registered Councillors shall confirm with the Council Office Supervisor their intention to attend or cancel at least one week before the event date for which heshe is registered
Registrants who cancel their booking should notify the Council Office Supervisor A waiting list will be referred to at this time and the guest protocol outlined below shall be followed
Registrants who attend the event as a guest of a non-city party and do not notify the City of Brampton of their decision not to use the City purchased ticket(s) shall be required to reimburse the City for the equivalent of the registration from their Councillor Expense Account or personal funds
Should reservations for a table not be fully pre-registered one week before the event Economic Development amp Public Relations staff shall invite alternates based on the following guest protocol
bull Councillors
bull Members of Senior Management
bull City Staff bull Board Members of CommunityService Clubs Business Associations other Community
Associations
bull Economic Development Contacts bull Volunteers on City Committees Programs and Activities
Friends and family members related to the above categories are not permitted unless they are a guest of the Mayor Councillor or staff member also in attendance at the event
bullv
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CITY OF BRAMPTON
www brampton en
K3-33
SECTION GENERAL
SUBJECT Lunch and Dinner S ponsorship POLICY 1450
EFFECTIVE January 26 2005 REPLACES Policy dated March 1 2001 PAGE 3 of 3
APPROVED BY CW024-2001 CW03 1-2005 PROCEDURES UPDATED BY na
Members of Senior Management Team are encouraged to attend events which relate to the services offered by their respective departments
ACCOUNTABILITY
Staff in the Economic Development amp Public Relations Department shall select the events prepare reports arrange for registration and payment of the City sponsorship and coordinate the distribution of tickets (if applicable) in advance of the event The Council Office Administrative staff shall coordinate the scheduling of the respective registrant with the Economic Development amp Public Relations Department Through Committee of Council City Council shall approve the annual list of events to be sponsored under this policy
The Economic Development amp Public Relations Department shall report annually to the Council Office Committee with respect to the policy effectiveness
ADMINISTRATION
The Economic Development and Public Relations Department shall administer this policy in cooperation with the Council Office of the Council and Administrative Services Division of the Management and Administrative Services Department
CONTACT
Mara Ciccotelli Administrative Assistant Economic Development amp Public Relations Department 905shy874-2145
Linda Mclnnis Council Office Supervisor 905-874-2639
CITY OF BPAMPTOM
www brampton c a
K3-3H
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 1 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
POLICY STATEMENT
The City of Brampton rented suite at the Brampton Centre for Sports amp Entertainment (BCSE) is available for public use by Bramptons community groups at no charge subject to provisions of this policy and the operators of the BCSE
The City of Brampton also has access through contract with the BCSE to a limited number of events in a second suite The use of this second suite is also included in this policy
PURPOSE
The City of Brampton rents a suite (121) at the Brampton Centre for Sports amp Entertainment (BCSE)
The suite shall be used by the Mayor and members of City and Regional Council for the following business purposes only
bull To support or sponsor the activities including fund raising initiatives of local community groups bull To recognize and promote the efforts and goodwill of community groups bull To promote economic development bull As part of a rewards and recognition program for leaders in the community
SCOPE
This policy establishes the use of the suite and identifies a process for distributing events to the community at large For the purpose of this policy community groups means volunteer non-profit community groups located in Brampton as well as registered charities whose services are available to Brampton residents The City of Brampton use of the rented suite shall only be used for the businesses purposes outlined above
CITY O P T O M
wwwcitybramptononca
kV3gtpound
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 2 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
PROCEDURE
Upon receiving the event information (either a schedule of events or flyer announcement for an unscheduled event) the Mayor and Members of Council shall contact the Business Development amp Public Relations Department to reserve their selected dates
Preferably a host shall attend the selected events Schedules and sign-up instructions shall also be posted on the Council Bulletin Board for information The policy will be administered on a first come first serve basis for Mayor and Members of City Council Staff shall monitor the usage of the suite
Distribution of Events
Commencing in each year all events that have been scheduled as of August 1 for the following season (September 1 to August 31) will be allocated for each of the following purposes according to the following priorities
Priority 1 Recognition Sponsorship of community groups Priority 2 City businesseconomic development activities
Scheduled Events
Any events scheduled in advance at the BCSE shall be available to the Mayor and Members of City Council The selection of a community group as defined in this policy shall be determined by the Member of Council (The Host) who booked the suite for the event
Business Development amp Public Relations staff shall provide the event host with tickets in advance of the game and in turn the host shall distribute the tickets to the community group(s) of their choice
Potential interest from more than one Member of Council for a particular event will be accommodated through either the second suite the City of Brampton has access to or shall be accommodated in another vacant suite at the BCSE For the latter the cost of the suitetickets and foodbeverage expenses shall be charged at the market rate offered by the BCSE All effort will be made by staff through its contact with the BCSE to accommodate multiple requests for single events
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wwwcitybramptononca
k3-3k
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 3 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
If there are events remaining after all requests by Members of City Council have been accommodated the box will be offered to community groups directly by staff for use in fundraising recognition of
volunteers or for charitable purposes To ensure fairness and equity no group will be offered the box more than once each year (unless no other community group expresses an interest in a particular event)
Unscheduled Events
All members of City Council will be advised of unscheduled events The event will be communicated in writing to the Mayor and each Member of Council with a request to respond within a specified period of time
If there are no conflicts the suite will be allocated as requested If there are conflicts staff will arrange to accommodate each request in the second suite or another vacant suite(s) at full cost to the host (tickets suite food and beverage) If no elected officials are interested in using the box for the event it will be offered to a community group by staff
Expenses Tickets
Each suite seats 14 Each allocation includes 10 box tickets at no charge An additional four box tickets can be purchased at the ticket price established for the particular events Tickets are not available during playoff games associated with major sporting leagues such as the OHL or NWHL The suite is available however and all tickets must be purchased at face value
Expenses Catering
Catering orders are the responsibility of the host using the suite When the suite has been reserved by the Mayor and members of Council catering orders will be the responsibility of the host coordinating the box for the event of the day The host will be reimbursed for catering expenses according to the City of Brampton expense policy
Catering expenses associated with non-City use are the responsibility of the individual or group using the box
CITY OF ORAMPTON
wwwcitybramptononca
K3-31
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 4 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
ACCOUNTABILITY
The Business Development amp Public Relations Department ensures the policy is administered complied with and reviewed each year The allocation process shall be reviewed by Administration amp Finance Committee of City Council on an annual basis
ADMINISTRATION
The public suite is funded through the general government cost centre and is administered by the Business Development amp Public Relations Department All allocations for use of the suite shall be coordinated by assigned staff A schedule of events and bookings will be maintained and will be made available at all times
CONTACT
Primary Dennis Cutajar Executive Director Business Development amp Public Relations (905-874-2698)
Secondary Mara Ciccotelli Administrative Assistant Business Development amp Public Relations (905-874-2145)
CITY OP QPAMPTOM
wwwcitybnimptononca
K3-2
Deloitte Deloitte LLP
33 Yonge Street Suite 210
Toronto ON M5E 1G4
Canada
Tel 613-751-5497
Fax613-751-2244
wwwdeloitteca
September8 2014
Private and confidential
Mr John Corbett
Chief Administrative Officer
The Corporation of the City of Brampton 2 Wellington Street West Brampton ON L6Y 4R2
Dear Sir
Subject Amount Repayable by the Mayor
Introduction
You have asked us to provide a calculation of the Amount Repayable by the Mayor and to provide you with a reconciliation of this amount to all of the transactions recorded in the Deloitte Forensic report dated July 30 2014
Reconciliation ofAmount Repayable by Mayor to transactions reported in the Deloitte Forensic Report
A reconciliation of the information contained in our report dated July 30 2014 to the Amount Repayable by the Mayor is provided below in Table 1
Table 1 Summary Reconciliation of Amount per Report to Amount Repayable by the Mayor
Transaction Amount per Amount
Description Count Report Repayable
Breadi of Expense Policy - Flight Passes 187 $129378 $28738
Breach of Expense Policy - Other 19 $11134 $5381
Breach of Amex Card Program 60 $32096 $0
sub-total 266 $172608 $34118
Not enough information 79 $155951 $0
Total 345 $328559 $34118
Further details of this reconciliation can be found in Schedule 3 of this letter
K3^ The Corporation of the City of Brampton September8 2014 Page 2
The Amount Repayable by the Mayor differs from information presented in Schedules 1112 and 13 of the Deloitte Forensic report dated July 30 2014 for the following reasons
bull Regarding flight passes the amount repayable does not include flight passes used by individuals other than Mayor Fennell In addition given that the underlying travel was related to City business the amount repayable by Mayor Fennell was calculated as the difference between the cost of the flight pass credit used minus the calculated cost of economy airfare based on available information (as outlined at Schedule 2)
bull The amount to be repaid relates only to transactions specifically attributable to Mayor Fennell Our report dated July 30 2014 also includes transactions incurred by staff within the Mayors office and other general transactions not specifically attributable to Mayor Fennell As an example we have not included amounts related to breaches of policies for expenses incurred by the Mayors staff
bull The amount to be repaid does not include transactions or amounts which have already been repaid or otherwise credited to the City of Brampton
o We have been advised by Finance staff that the charges for IQ Quizzes incurred on the Mayors wireless account have now been credited to the City
o As indicated in our July 30 2014 report purchases on the Mayors American Express Corporate Card for personal expenses or items not related to City business have been repaid to the City by Mayor Fennell or from the Mayor Susan Fennell Gala account and the Mayor Susan Fennell Community Fund
Amount Repayable by the Mayor
We have prepared a calculation of the Amount Repayable by the Mayor identifying the specific transactions to be repaid This calculation is presented at Schedules 1and 2 attached to this letter and has been summarized in Table 2 below
Table 2 Summary of Amount Repayable by the Mayor
Reference Description Repayable Taxes
Business Class Airfare premiumSchedule 1 $741447 included $741447
hotel rooms expired flight passes
Schedule 2 Flight Pass Use $2363146 $307209 $2670355
Total $3411802
The Amount Repayable by the Mayor is based on the transactions identified in the Deloitte Forensic report dated July 30 2014 plus applicable taxes and less any amounts repaid up to August 15 2014 based on information provided to Deloitte by the City of Brampton Finance Department
K8-10 The Corporation of the City of Brampton September 82014 Page 3
Business Class Airfare premium hotel rooms expiredflight passes
The calculation of the Amount Repayable by the Mayor related to Business Class Airfare premium hotel rooms and expired flight passes is detailed in Schedule 1 including the underlying methodology and assumptions used in the calculation
bull For business class tickets the amount repayable represents the difference between the costs incurred minus the estimated cost of an economy class airfare (based on Mayors staff travelling at the same time) minus any partial repayments received For the ticket to London England $3023 is to be repaid (no repayment has been received by the City for this flight) No amount is repayable for the ticket to Iqaluit Nunavut as a reimbursement has already been received by the City
bull For the identified hotel stays in premium rooms the amount repayable represents the difference between the costs incurred for the premium room minus the cost of the basic hotel room (based on charges incurred by the Mayors staff during the same time period)
bull For expired flight passes we only included an amount repayable related to a flight pass where Mayor Fennell was the only authorized traveler For other expired flight passes available for use by multiple employees (including individuals outside of the Mayors office) or solely by an employee other than Mayor Fennell we did not include these amounts as being repayable by Mayor Fennell
Calculation ofAmount Repayable by the Mayor related to the use offlight passes
The calculation of the Amount Repayable by the Mayor related to the use of flight passes is detailed in Schedule 2 including the underlying methodology and assumptions used in the calculation
The individual amounts calculated represent the difference between the cost of the individual flight passes used and the calculated economy class flight costs (including various fees taxes and charges) The amounts reported in Schedule 2 exclude sales tax (HST and GSTPST prior to the adoption of the HST) As such we have added 13 sales tax ($307909) in Table 2 to adequately calculate the amount to be repaid
We calculated the economy class flight costs based on available data from Statistics Canada related to air fares for Canadian carriers at prices of average economy air fares and additional costs based on publicly-available information primarily from Air Canada
In preparing this calculation we have made certain assumptions as described in detail in Schedule 2 If different assumptions are determined to be more appropriate our calculations and analyses in Schedule 2 would change
Transactions where there was not enough information to determine compliance with Expense Policy
Our report dated July 30 2014 includes transactions where there was not enough information to determine compliance with the Expense Policy As such none of these transactions have been identified as being repayable by Mayor Fennell Had sufficient information been available for these transactions there is a possibility that some transactions would have been identified as breaches of the existing policies and as such repayable by Mayor Fennell
K3-H The Corporation of the City of Brampton September 82014 Page 4
Transactions with insufficient information included the following
bull Contracted driving aid services provided by Total Eclipse Limousine Service and
bull Purchases of souvenirs and other goods
Should you have any questions regarding this letter and attached schedules please do not hesitate to contact me at 416-457-6109 or Guillaume Vadeboncoeur at 613-751-5497
Yours truly
pounduampnXgt LUP
Robert Fowlie CPA CA-IFA CFE Partner
Deloitte LLP
Guillaume Vadeboncoeur CPA CA-IFA CFF Partner
Deloitte LLP
Enclosure (Schedules 12 and 3)
Schedule 1
The Corporation of the City of Brampton Amounts Repayable for Mayor Fennell
Date Vendor Name Description of Expense Expense Amount Amount Repayable (NoteDeloitte Finding
(Note 1) (Note 1) (NoteD Incurred by (Note 1) 2)
Prior Term
Breach of Expense Policy
0ct-07 Amex statement Air Canada Toronto to London Susan Fennell Mayor Fennell 440437 Purchase of business class ticket 440437
Oct-07 Amex statement Air Canada credit Mayor Fennell (55400) Purchase of business class ticket (55400)
Nov-07 Amex statement Air Canada change fee Mayor Fennell 10000 Purchase of business class ticket 10000
Minus estimated cost of economy class ticket based on cost incurred by Mayors (92740) Chief of Staff
Mar-09 Amex statement The Fairmont Empress Victoria Employee 2 216175 Hotel stay in premium room 115000
Jun-09 Amex statement The Fairmont Chateau Whistler Mayor Fennell 292675 Hotel stay in premium room 120750
Feb-13 Air Canada Ontario Pass - Latitude Mayor Fennel 457920 Expired portion of flight pass ($5085 total cost for 10 flight segments 4 flight 203400
segments expired - $5085 x 410 = $2034)
741447
Notes
(D Source Cityof Brampton public report on Mayors Office Expenses or from transaction-specific supporting documents
(2) Amount repayable includes sales taxes
I
To be read in conjunction with Deloittes Forensic ReportPrivate and Confidential Page 1 of 1
Schedule 2
The Corporation of the City of Brampton Amounts Repayable for Mayor Fennell Related to the Use of Flight Passes
Calculation of Fare
Calculated Date
(Notel) Vendor Name
(Note 1) Description of Expense
(Note 1) Expense
Incurred by Amount
(Note 1) Deloitte Finding
Airfare
(Note 2)
NAV
(Note 3) Insurance
(Note 4) ATSC
(Note 5) AIF
(Note 6) Total
Airfare Expense Policy Breach Amount
G = B+C+
D+E+F
Current Term of Council
Toronto bull Dallas North American Latitude Mayor Fennell Use of flight pass (flight date August 720091
Dallas shyToronto North American Latitude Mayor Fennell Use of flight pass [flight date August 12 20091
Toronto shyHalifax Canada East Pass Mayor Fennell Use of flight pass [flight date September 122009]
Halifax shyToronto Canada East Pass Mayor Fennell Use of flight pass [flight date September 13 2009]
Mar-11 Nfld-Tor Eastern Transborder Pass Latitude Mayor Fennell 40868 Use of flight pass
Sep-11 Tor - Casllegar North American Latitude Mayor Fennell 88124 Use of flight pass 30300 712
Sep-11 Casllegar - Tor North American Latitude Mayor Fennetl 68124 Use of flight pass 30300 712
Oct-11 Tor - Vancouver North American Latitude Mayor Fennell 88124 Use of flight pass 30300 2000 300 712
Oct-11 Vancouver shyTor North American Latitude Mayor Fennell 88124 Use of flight pass 30300 2000 300 712 35312 52812
Oct-11 Tor - Calgary North American Latitude Mayor Fennell 92530 Use of flight pass 30300 2000 300 712 35812 56718
Oct-11 Calgary - Tor North American Latitude Mayor Fennell 92530 Use of flight pass 30300 2000 300 712 36312 56218
Nov-11 Tor shyOttawa Rapidair Latitude Mayor Fennell 36634 Use of flight pass 19270 2000 300 712 24782 11852
Dec-11 Ottawa shyTor Rapidair Latitude Mayor Fennell 36634 Use of flight pass 192gt0 712 24282 12352
Jan-12 Tor shyOttawa Rapidair Latitude Mayor Fennell Use of flight pass 21610 712
Jan-12 Ottawa shyTor Rapidair Latitude Mayor Fennell Use of flight pass 21610 712
May-12 Tor - Saskatoon North American Latitude Mayor Fennell Use of flight pass 33810 2000 300 712 2500 39322 53208
Jun-12 Saskatoon shyTor North American Latitude Mayor Fennell 92530 Use of flight pass 33810 2000 300 712 2000 38822 53708
Sep-12 Tor shy Montreal Rapidair Latitude Mayor Fennell 36634 Use of flightpass 21610 2000 300 712 2500 27122 9512
Sep-12 Montreal shy Tor Rapidair Latitude Mayor Fennell 36634 Use of flight pass 21610 2000 300 712 2500 27122 9512
Oct-12 Tor - Bagotville Flight Passes - correction Mayor Fennell 92350 PI Use of flight pass
Oct-12 Bagotville - Tor Flight Passes - correction Mayor Fennell 92350 [71 Use of flight pass 2500
Tor shyMontreal Rapidair Latitude Mayor Fennell 36634 Use of flight pass 2500
Montreal shyTor Rapidair Latitude
North American Latitude
Mayor Fennell Mayor Fennell
36634
92530 Use of flight pass Use of flight pass IP
North American Latitude Mayor Fennel 92530 Use of flight pass
Toronto shyOttawa Ontario Pass Latitude MayorFennell 45792 W Use of flight pass Feb-13 Ottawa shyToronto Ontario Pass Latitude Mayor Fennell 45792 [8] Use of flight pass 2000
Mar-13 Tor - Prince George North American Latitude Mayor Fennell 95858 Use of flight pass 2500
Mar-13 Prince George - Tor North American Latitude Mayor Fennell 95856 Use of flight pass
Mar-13 Tor - Edmonton North American Latitude Mayor Fennell 95858 Use of flight pass 55522
Edmonton shyTor North American Latitude Mayor Fennell 95858 Use of flight pass 55522
Apr-13 North American Latitude Mayor Fennell 95656 Use of flight pass
Apr-13 Halifax shyTor North American Latitude Mayor Fennell 95856 Use of flight pass 55522
May-13 Tor-Regina North American Latitude Mayor Fennell 95658 Use of flight pass
May-13 Regina-Tor North American Latitude Mayor Fennell 95858 Use of flight pass 2000
May-13 Tor - Vancouver North American Latitude Mayor Fennell 95858 Use of flight pass
Jun-13 Vancouver shyTor North American Latitude Mayor Fennell 95856 Use of flight pass
Aug-13 Toronto shyOttawa Ontario Pass Latitude Mayor Fennell 45792 [8] Use of flight pass 712
Aug-13 Ottawa shyToronto Ontario Pass Latitude Mayor Fennell 45792 [8] Use of flight pass 712
Sep-13 Tor - St Johns North American Latitude Mayor Fennell 95857 Use of flightpass
Sep-13 St Johns - Tor North American Latitude Mayor Fennell 95857 Use of flight pass
Toronto shyOttawa Ontario Pass Latitude Mayor Fennell 45792 [81 Use of flight pass
Ottawa shyToronto Ontario Pass Latitude Mayor Fennell 457 92 W Use of flight pass
Sub-Total - Current Term of Council 3092162 1SS79S4
To be read in conjunction with Oeloittes Forensic Report Private and Confidential Page 1 of 3
Schedule 2
The Corporation of the City of Brampton Amounts Repayable for Mayor Fennell Related to the Use of Flight Passes
Calculation of Faro
Calculated Date
(Note 1) Vendor Name
(Note 1) Description of Expense
(Notel) Expense
Incurred by Amount
(Note 1) Deloitto Finding
Airfare
(Note 2) NAV
(Note 3)
Insurance
(Note 4) ATSC
(Note 6) AIF
(Note 6) Total
Airfare Expense Policy Breach Amount
G = B-raquoC+
D+E+F
Prior Term of council
Apr-08 Toronto shyDallas North America shyLatitude Mayor Fennell Use of flight pass
Jun-08 Toronto - Chicago North America shyLatitude Mayor Fennell Use of flight pass
Jun-08 Toronto - Chicago North America shyLatitude Mayor Fennell Use of flight pass
Jul-08 Toronto - Calgary North America bull Latitude Mayor Fennell Use of flight pass
Jul-08 Calgary - Toronto North America shyLatitude Mayor Fennell 70900 Use of flight pass
Aug-08 Toronto bull Dallas North America shyLatitude Mayor Fennell 70900 Use of flight pass
Aug-08 Pallas - Toronto North America bull Latitude Mayor Fennell 70900 Use of flight pass 300
Nov-08 Toronto shyOttawa North American Latitude Mayor Fennell 77400 Use of flight pass 300
Nov-08 Ottawa shyToronto North American Latitude Mayor Fennell 77400 Use of flight pass 22160 2000 300 712 2000 27192 50208
Jan-09 Ottawa shyToronto Canada East Pass Mayor Fennell 42000 Use of flight pass 20140 2000 300 712 2000 25152 16848
Toronto - Ottawa Canada East Pass Mayor Fennell 42000 Use of flight pass 20140 2000 300 712 2500 25652 16346
Toronto - Vancouver bull Victoria North American Latitude Mayor Fennell Use of flight pass
Victoria - Vancouver bull Toronto North American Latitude Mayor Fennell Use of flight pass
Jun-09 Toronto shyVancouver North American Latitude Mayor Fennell 77400 Use of flight pass 35460 300 712 40972 36428
Jun-09 Vancouver shyToronto North American Latitude Mayor Fennell 77400 Use of flight pass 35460 300 712 40472 36928
Toronto shyOttawa Canada East Pass Mayor Fennell Use of flight pass
Jun-09 Ottawa- Toronto Canada East Pass Mayor Fennell Use of flight pass 300 712
Aug-09 Toronto - Halifax Canada East Pass Mayor Fennell Use of flight pass 300 712
Aug-09 Halifax - Toronto Canada East Pass Mayor Fennell Use of flight pass
Aug-09 Toronto - Ottawa Canada East Pass Mayor Fennell Use of flight pass
Aug-09 Ottawa - Toronto Canada East Pass Mayor Fennell 42000 Use of flight pass
Nov-09 Toronto shyOttawa Canada East Pass Mayor Fennell 42000 Use of flight pass
Nov-09 Ottawa shyToronto Canada East Pass Mayor Fennell 42000 Use of flight pass
Nov-09 Ottawa shyToronto Canada East Pass Mayor Fennell 43000 Use of flight pass
Toronto shyOttawa Canada East Pass Mayor Fennell Use of flight pass
Ottawa shyToronto Canada East Pass Mayor Fennell Use of flight pass
Toronto shyOttawa Canada East Pass Mayor Fennell Use of flight pass
Ottawa shyToronto Canada East Pass Mayor Fennell Use of flight pass
Toronto shyOttawa Canada East Pass Mayor Fennell Use of flight pass
Ottawa - Toronto Canada East Pass Mayor Fennell 43000 Use of flight pass 19850 2000 300 712 0-3 Toronto - Moncton Canada East Pass Mayor Fennell 43000 Use of flight pass 30570 2000 300 712
Mar-10 Moncton - Toronto Canada East Pass Mayor Fennell 43000 Use of flight pass 30570 2000 300 712
Mar-10 Toronto - Washington Eastern Transborder Pass Latitude Mayor Fennell 47500 Use of flight pass 37660 2000 300 1210
Mar-10 Washington - Toronto Eastern Transborder Pass Latitude Mayor Fennell Use of flight pass
Jun-10 Toronto bull Boston Eastern Transborder Pass Latitude Mayor Fennell Use of flight pass 37660 2000 300 1210 2500 43670 3830
Jun-10 Boston shyToronto Eastern Transborder Pass Latitude Mayor Fennell Use of flight pass 37660 2000 300 1210 7500 48670 -
Toronto shyOttawa Eastern Transborder Pass Latitude Mayor Fennell Use of flight pass 19850 2000 300 712 2500 25362 22138
Ottawa shyToronto Eastern Transborder Pass Latitude Mayor Fennell 47500 Use of flight pass 19850 2000 300 712 2000 24862 22638
Sub-Total - Prior Term of Council 2052700
TOTAL 5144862 2363148
To be read in conjunction with Oeloittes Forensic Report Private and Confidential Page 2 of 3
Schedule 2
The Corporation of the City of Brampton Amounts Repayable for Mayor Fennell Related to the Use of Flight Passes
Calculation of Fare
Calculated Date Vendor Name Description of Expense Expense Amount Airfare NAV Insurance ATSC AIF Total
Deloitte Finding Expense Policy(Note 1) (Note 1) (Note 1) Incurred by (Note 1) (Note 2) (Note 3) (Note 4) (Note 5) (Note 6) Airfare
Breach Amount
G = BC A B C D E I
D+E+F
Notes
[1] Source City of Brampton public report on Corporate Representation Expenses or from transaction-specific supporting documents
[2] Airfareamount is based on informationfrom Statistics Canada AviationAir Fares Canadian AirCarriers Level I Statistical Table 1 Average fares by sector and fare type group - Canadian air camers Level 1 - Schedules services i) For domestic flights from 2008 to 2012 we used the amounts listed for Domestic - Economy Flightfrom Toronto to Ottawa and Montreal were based on the short-haul average fare amount Other domestic flights were basec on the long-haul average fare amount ii)For domestic flightsfrom2013 we used the 2012 long-haulamount (S33810) increased by a 3 inflationaryfactor resulting in a calculated airfare of S34824 For flightsfrom Toronto to Ottawa and Montreal we used the 2012 short-haul amount ($21610) increased by a 3 inflationary factor resulting in a calculated airfare of $22258 iii)For flight to the United States we used the amount listed for International - Economy
[3] Navigational (NAV) Surcharge within Canada are based on distance with a fee varying from $9 to $20 We used the highest ($20) amount for each flight
[4] Accordingto AirCanadas website the insurance surcharge is S3 CADeach way for travel whollywithinCanada Some exceptions apply We used $3 for each flight
[5] The AirTravellers Security Charge (ATSC) was enacted by the Canadian Parliament For domestic itineraries the ATSC is currently $712 and for transborder itineraries the ATSC is up to $1210 We used an ATSC of $712 for all domestic flights and of S1210 for all transborder flights in our calculations
[6] AirportImprovementFees (AIF) were calculated based on the following amounts (as per locationof enplanement) Toronto $25 00
Bagotville $25 00
Calgary $3000
Casllegar S2700 (Assumed fee to include Casllegar [$700] and Vancouver [$2000] airport improvement fees) Edmonton $25 00
Halifax $2500
Moncton $2000
Montreal $25 00
Ottawa $20 00
Prince George $2000
Regina $2000
Saskatoon $2000
St Johns Newfoundland $20 00
Vancouver $2000
Victoria $3000 (Assumed fee to include Victoria ($1000) and Vancouver [$2000] airport improvement fees)
Boston $7500 (Assumed $7500 including US taxes fees and charges)
Dallas $7500 (Assumed $7500 including US taxes fees and charges) Washington $7500 (Assumed $7500 including US taxes fees and charges)
[7] Transactionswere recorded as a single entry in the Citysaccounting system fora total amount of $1847 The two related flightsegments are presented individually in order to adequately complete the calculations
[8] Flight segmentwas part ofa flight pass with10 flight credits recordedas one transactioninthe Citysaccountingsystem The individual flight segments are presented individually in order to adequatelycompletethe calculations
Private and Confidential Page 3 of 3 To be read in conjunction with Oeloittes Forensic Report
K3-b
Schedule 3
The Corporation of the City of Brampton Reconciliation of the information in the Deloitte Report dated July 30 2014 to the Amount Repayable by Mayor Fennell
Report Schedule
Description Transaction
Count
Amount per Report
Repayable Amount
Note
Sch 11 Breach of Expense Policy - Miscellaneous 11 $459 $0 [I] Sch 11 Breach of Expense Policy - Use of Flight Passes $1847 $1198 [2]
Sch 11 Breach of Amex Express Corporate Card Program Policies and Procedures
$1021 $0 [3]
Sch 11 Not Enough Information to determine Compliance with Expenses Policy- SouvenirOther
34 $5804 $0 [4]
Sch 11 Not Enough Information to determine Compliance with Expenses Policy - Total Eclipse Limousine Service
38 $144150 $0 [4]
Sch 12 Breach of Expense Policy - Use of Flight Passes 88 $68783 $16858 [5] Sch 12 Breach of Expense Policy - Expired Flight Passes $1832 $2034 [6] Sch 12 Breach of Expense Policy - Business Class Airfare $1309 $0 U)
Sch 12 Breach of Amex Express Corporate Card Program Policies and Procedures
$212 $0 [8]
Sch 13 Pre-December 2010 Breach of Expense Policy - Use of FlightPasses
95 $54062 $8647 [9]
Sch 13 Pre-December 2010 Breach of Expense Policy - Expired Flight Passes
$2854 $0 [10]
Sch 13 Pre-December 2010 Breach of Expense Policy - Business Class Airfare
$7316 $3023 [11]
Sch 13 Pre-December 2010 Breach of Expense Policy - Premium hotel rooms
$2050 $2358 [12]
Sch 13 Pre-December 2010 Breach of Amex Express Corporate Card Program Policies and Procedures
50 $30863 $0 [13]
Sch 13 Pre-December 2010 Possible Breach of Amex Express Corporate Card Program Policies and Procedures
$1123 $0 [4]
Sch 13 Pre-December 2010 Possible Breach of Purchase Card
Policies and Procedures $4725 $0 [4]
Sch 13 Pre-December 2010 Not Enough Information to determine Compliance with Expenses Policy - SouvenirOther
$149 $0 [4]
TOTAL $328559 $34118
[1] We have been advised by Finance staff that the nine charges for IQ Quizzes incurred on the Mayors wireless account have now been credited to the City Two of the eleven identified transactions relate to Employee 2 and have been repaid
[2] The repayable amount relates to the difference between the cost of the individual flight passes and calculated economy class flight costs plus 13 in taxes
[3] Five of the transactions relate to Mayor Fenell and were repaid shortly after the charges were incurred The other three transactions relate to the Mayors staff and have been repaid
[4] We did not have enough information to determine whether the expenses were in compliance with or not in compliance with policy As a result the repayable amount is $0
[5] The repayable amount relates to the difference between the cost of the individualflight passes and calculated economy class flight costs plus 13 taxes The amount repayable does not include flight passes used by individuals other than Mayor Fennell (53 of the 89 transactions were for individuals other than Mayor Fennell)
[6] The amount repayable relates to the unused portion of flight passes purchased where Mayor Fennell was the only authorized traveler including taxes
[7] These transactions relate to the Mayors Staff and have been repaid
[8] One transaction relates to Mayor Fenell and was repaid shortly after the charge was incurred The other transaction relates to the Employee 4 and has been repaid
Private and Confidential Page 1 of 2 To be read in conjunction with Deloittes Forensic Report
K3-I1
Schedule 3
The Corporation of the City of Brampton Reconciliation of the information in the Deloitte Report dated July 30 2014 to the Amount Repayable by Mayor Fennell
Notes (continued) [9] The repayable amount relates to the difference between the cost of the individual flight passes and calculated economy class
flightcosts plus 13 taxes The amount repayable does not include flight passes used by individuals other than Mayor Fennell (58 of the 95 transactions were for individuals other than Mayor Fennell)
[10] The expired flight passes were available for use by multiple employees (including individuals outside of the Mayors office) or solely by an employee other than Mayor Fennell As such we did not include these amounts as being repayable by Mayor Fennell
[11] The amount repayable represents the costs incurred for the purchase of business class tickets minus the estimated cost of the airfare (based on Mayors staff travelling at the same time) minus any partial repayments received including applicable taxes
[12] The amount repayable represents the difference between the costs incurred for the premium room minus the cost of the basic hotel room (based on charges incurred by the Mayors staff during the same time period) including applicable taxes
[13] 35 of the transactions relate to Mayor Fenell and were repaid after the charges were incurred The other 15 transactions relate to the Mayors staff and have been repaid
Private and Confidential Page 2 of 2 To be read in conjunction with Deloittes Forensic Report
K3-gt
Deloitte Deloitte LLP
33 Yonge Street Suite 210 Toronto ON M5E 1G4
Canada
Tel 416-601-6451
Fax416-601-6690
wwwdeloitteca
September 5 2014
Private and confidential
Mr John Corbett
Chief Administrative Officer
The Corporation of the City of Brampton 2 Wellington Street West Brampton ON L6Y 4R2
Dear Sir
Subject Amount Repayable by the Councillors
Further to your request please find enclosed a summary schedule of the amounts repayable by the Councillors We have also provided a schedule for each Councillor identifying the transactions to be repaid
The amount repayable is based on the transactions identified in our report dated July 30 2014 plus applicable taxes and less any amounts the Councillors have repaid up to August 15 2014 based on information provided to Deloitte by the City of Brampton Finance Department
At your request we have also included a summary schedule of the amounts repayable by the Councillors which excludes the cost of tickets for events at non-City facilities
We will be writing to you under separate cover to provide the amount repayable by the Mayor
Yours Truly
-rrujgt^_
Robert Fowlie CPA CA-IFA CFE Partner
Deloitte LLP
K3-^
The Corporation of the City of Brampton Summary of Amounts Repayable
Term of Council CorporateReference Total
Expense Accounts Accounts
Councillor Callahan Schedule 1 1740950 5000 1745950
Councillor Dhillon Schedule 2 1853 42884 44737
Councillor Gibson Schedule 3 37402 200000 237402
Councillor Hames Schedule 4 52020 52020-
Councillor Hutton Schedule 5 519195 55000 574195
Councillor Miles Schedule 6 167240 54000 221240
Councillor Moore Schedule 7 70118 70118-
-Councillor Palleschi Schedule 8 14526 14526
Councillor Sanderson Schedule 9 115245 46155 161399
Councillor Sprovieri Schedule 10 55750 200000 255750
2774299 603038 3377338
The Corporation of the City of Brampton Summary of Amounts Repayable Excluding Tickets for Events at Non-City Facilities
Term of Council CorporateReference
Expense Accounts Accounts
Councillor Callahan Schedule 1 1706450 1706450-
Councillor Dhillon Schedule 2 1853 42884 44737
Councillor Gibson Schedule 3 12100 200000 212100
Councillor Hames Schedule 4 31020 31020-
Councillor Hutton Schedule 5 444603 50000 494603
Councillor Miles Schedule 6 64240 54000 118240
Councillor Moore Schedule 7 26702 26702-
-Councillor Palleschi Schedule 8 14526 14526
Councillor Sanderson Schedule 9 58745 41155 99899
Councillor Sprovieri Schedule 10 7500 200000 207500
2367739 588038 2955777
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f E
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nso
A
mo
un
t D
olo
ltte
Fin
din
g
Am
ou
nt R
epa
yab
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(No
toD
(N
oto
D
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te D
Cou
nci
l Exp
onso
Acc
ou
nt
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en
se P
oli
cy
Ba
j M
OB
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Y C
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LU
LA
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4
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52
66
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94
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xpen
se in
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es $
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0 of
per
sona
l lo
ng d
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nce
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s
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ncil
or in
dica
ted
he w
ll r
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burs
e
To
tal
bull T
orm
of
Co
un
cil
Exp
enso
Acc
ou
nt
T
otal
bull T
orm
of
Co
un
cil E
xpo
nso
Acc
ou
nt
Exc
ludi
ng T
icke
ts f
or E
von
ts a
t N
on-C
ity
Fac
ilit
ies
(Not
e 3)
Acc
ou
nts
Exp
en
se P
oli
cy
Per
Die
m C
laim
at
FC
M P
rinc
e G
eorg
e 30
8 51
P
er d
iem
cla
med
on
Mar
ch 5
20
13
but
dxl
not
arr
ive
un
ti M
arch
6
20
13
H
otel
Ul
incl
ud
es fo
od a
nd l
iquo
r ch
arg
es
Ho
tel
at
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M V
an
co
uver
101
9 27
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otel
Ml i
nclu
des
room
upg
rade
and
roo
m s
ervi
ce c
harg
es f
orfo
od a
nd l
iquo
r P
er
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m C
lam
at
FC
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tta
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1
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78
L
un
ch
es
were a
va
iab
le a
t th
e c
on
fere
nce
To
tal
-C
orp
ora
to A
cco
un
ts
To
tal
-C
orp
ora
te A
cco
un
ts E
xclu
din
g T
icko
ts f
or E
von
ts a
t N
on
-Cit
y F
acil
itie
s (N
ote
3)
So
urc
e D
eia
tte
Fo
ren
sic
Rep
ort
da
ted
Jul
y 30
2
01
4
Am
ou
nt
rep
aya
ble
in
clu
des
sa
les
taxe
s C
ty f
acl
ies
incl
ude
the
Ro
se T
heat
re a
nd P
ower
Ade
Cen
tre
To
be r
ead
n co
njun
ctio
n w
ith
Del
oa
es
For
ensi
cC
on
fid
en
tia
l
Schedule 3
The Corporation of the City of Brampton Amounts Repayable for Grant Gibson
Date Vendor Namo
(Note 1) (Note 1)
Torm of Council Exponso Account
Breach of Expenso Policy
Dec-10 P-CARD - ZONTA CLUB OF BRAMPTON
Jan-11 TRANSFER JOURNAL JAN 2011
Aug-11 TH11-34 Jun-12 TJTH-12-39
Nov-12 ZONTA CLUB OF BRAMPTON - CALEDON May-13 BRAMPTON BEAST HOCKEYCLUB
Corporato Accounts
Breach of Policy - Community Use of Suite Policy 1420
Jan-2011
Feb-2011
Mar-2011
Jan-2012
Notes
Source Deloitte Forensic Report dated July 302014(1) (2) Amount repayable includes sales taxes
(3) City facilities includethe Rose Theatre and PowerAde Centre
Description of Expenso (Note 1)
ZONTA CLUB tickets G Gibson
Tickets for The Good The Bad The Ugly - Feb 26710 Art of Jazz Festival Passes
Tickets for Brampton Global Jazz amp Blues Festival Series Women of Achievement
Founder Club Seats
PowerAde Suite - Brampton Battalion PowerAde Suite - Brampton Battalion PowerAde Suite - Brampton Battalion PowerAde Suite - Brampton Battalion
Amount Dolortte Finding
(Note 1)
16209 Spouse used one of two tickets 5000 Spouse used one of two tickets
16000 Spouse used one of eight tickets 456 00 Spouse used one of four tickets for some nights
9000 Spouse used ticket 131515 Donated tickets to specified community group except for 3 games attended with spouse
Total bull Term of Council Expense Account Total - Term of Council Expense Account Excluding Tickets for Evonts at Non-City Facilities (Note 3)
50000 Councillor attended with wife and some family members No specific record of other attendees 50000 Councillor attended with wife and some family members No specific record of other attendees 50000 Councillor attended with wife and some family members No specific record of other attendees 50000 Tickets provided to local Brampton family and mends
Total bull Corporato Accounts Total bull Corporato Accounts Excluding Tickets for Events at Non-City Facilities (Note 3)
Amount Repayablo (Note 2)
9000
2500
2000
7600
9000
7302
37402
500 00
500 00
500 00
50000
200000
7^
SO
To be read in conjunction with Deloittes Forensic ReportPrivate and Confidential
Schedule 4
The Corporation of the City of Brampton Amounts Repayable for Sandra Hames
Date Vendor Namo Description of Expenso Amount Doloitto Finding Amount Repayable (Note 2)
(Noto 1) (Noto 1) (Noto 1) (Noto 1)
Term of Council Exponso Account
Broach of Expense Policy
Jun-11 ROTARY CLUB OF BRAMPTON SOUTH Lobster amp Chicken Dinner - Fundraising Project 30000 Spouse used one of four tickets 7500
Jul-11 CHINGUACOUSY LIONS CLUB BBQ Fundraiser Tickets 8000 Spouse used one of two tickets 4000
Jul-11 SANDRA HAMES Lobster Fest Tickets 15000 Spouse used one of two tickets 7500
Aug-11 Oct-11
2011-37 2011-41
Cabaret Ticket 283871
Symphony Tickets Subscription 12698 Spouse used one of four tickets No information on use of other 2 tickets 40000 Spouse used one of two tickets in series One series donated to specific community group No
3700
4000
information on use of other 3 series
Oct-12 ROSE THEATRE 4 Tickets shyRose Orchestra Gala 60000 Spouse used one of four tickets No information on use of other 2 tickets 15000
Jul-13 CHINGUACOUSY LIONS CLUB Chinguacousy Lions B8Q bull 2 tickets 4000 Spouse used one of two tickets 2000
Jul-11 SANDRA HAMES Ottawa Business - Jun 30 - Jul 2 - Mileage 49296 Mileage claim was not reduced by 160km to reflect monthly car allowance 8320
Total bull Term of Council Expenso Account Total - Term of Council Expenso Account Excluding Tickots for Events at Non-City Facilities (Note 3)
Notes
(1) Source Deloitte Forensic Report dated July 30 2014
(2) (3)
Amount repayable includes sales taxes City facilitiesinclude the Rose Theatre and PowerAde Centre
7^
To be read in conjunction with Deloittes Forensic ReportPrivate and Confidential
Schedule 5
The Corporation of the City of Brampton Amounts Repayable for John Hutton
Date
(Note 1)
Vendor Name
(Note 1)
Description of Expense (Noto 1)
Amount
(Note 1) Deloitte Finding Amount Repayable (Note 2)
Torn) of Council Exponso Account
Breach of Expense Policy
Jan-11 NPC ALUMNI ASSOCIATION Membership - 2 years 4 hardcopy of blue book 15050 Two year membership Not a community membership 150 50
Feb-12 ALUMNI ASSOCIATION OF THE NPC Membership Renewal 15050 Two year membership Not a community membership 150 50
Jan-13 ALUMNI ASSOCIATION OF THE NPC SCHOOL 2013 Membership 75 25 One year membership Not a community membership 7525
Dec-13 NPC ALUMNI ASSOCIATION NPC Alumni - membership 7525 One year membership Not a community membership 7525
May-11 ONTARIO PARKS ASSOCIATION Ontario Parks Association Anniversary- Registration 30000 Not an eligible professional and busines development expense 30000
Nov-11 ONTARIO PARKS ASSOCIATION Refund of Golf Fees (14000) Refund relates to OPA registration (golf fees) (14000)
Aug-11 JOHN HUTTON Ontario Parks Association - Aug 19 - 2111 - Accomodations 37290 Not an eligible professional and busines development expense 372 90
reimbursement
Sep-11 JOHN HUTTON Ontario Parks Association 12595 Not an eligible professional and busines development expense 135 00
Jul-11 ONTARIO PARKS ASSOCIATION Donation - OPAs 75th Anniv Legacy Garden 50000 Not an eligiblecommunity involvement expense Counallor intended donation to be from 500 00
City (not his account) Dec-10 OLDTIMER BENEFIT HOCKEY NHL Alumni Benefit Hockey Game - Feb 4 7571 Spouse used one of four tickets 1893
Jan-11 TRANSFER JOURNAL JAN 2011 Tickets for The Good The Bad The Ugly - Feb 26710 5000 Spouse used one of two tickets 25 00
Feb-11 JOHN HUTTON 2 Tickets to Huttonvilie UC Groundhog Supper - Feb 311 3000 Spouse used one of two tickets 15 00
Mar-11 BRAMPTON shyHEART LAKE ROTARY CLUB 20th anniversary tickets - Mar 2611 10000 Spouse used one of two tickets 50 00
May-11 JOHN HUTTON Huttonvilie U C Ham Dinner - Apr 1411 3000 Spouse used one of two tickets 1500
May-11 TJ-2011-17 Brampton Symphony Subscription 30000 Spouse used one of two tickets for five separate events 150 00
Jun-11 JOHN HUTTON Tickets for FFCP Spring Breakfast amp norval UC BBQ 6600 Spouse used one of two tickets 33 00
Jul-11 JOHN HUTTON Huttonvilie U C Lobster Dinner - Jun 17 amp Home Church Beef BBQ - Jun 10400 Spouse used one of two tickets 52 00
11
Jul-11 TH-11-25 ORDER 0274628 Subscription to various Rose Theatre events 132000 Spouse used one of two tickets for thirteen separate events 66000
Aug-11 TH11-35 REM 280704 - Bobby McFerrin 7201 Spouse used one of four ticekts 1800
Sep-11 JOHN HUTTON Annual Pork BBQ 2600 Spouse used one of two tickets 1300
Oct-11 JOHN HUTTON Colours In The Storm - Tickets 4000 Spouse used one of two tickets 20 00
Nov-11 JOHN HUTTON Huttonvilie United Church Shore Supper - Oct 2011 3000 Spouse used one of two tickets 1500
Dec-11 TH1147 BCB Christmas at The Rose 4000 Spouse used one of two tickets 20 00
Feb-12 JOHN HUTTON Huttonvilie United Church Groundhog Day Supper - Feb 212 3000 Spouse used one of two tickets 1500
Mar-12 JOHN HUTTON Huttonvilie United Church Ham Supper - Mar 2212 3200 Spouse used one of two tickets 1600
Apr-12 2012-18 Rose Summer Series Subscription 15611 Spouse used one of two tickets at four separate events 78 06
May-12 TJ THEATRE 12-30 20122013 Rose Theatre Subscription 57729 Spouse used one of two tickets at six separate events 288 65
Jun-12 JOHN HUTTON Norval United Church Chicken BBQ - Jun 212 2600 Spouse used one of two tickets 13 00
Jun-12 JOHN HUTTON Huttonvilie UC Lobster Dinner - Jun 1512 8000 Spouse used one of two tickets 40 00
Sep-12 STE LOUISE OUTREACH CENTRE OF PEEL 30th Anniversary Gala - Tickets 6000 Spouse used one of two tickets 30 00
Sep-12 JOHNHUTTON 2 tickets to Union PresbyterianChurch Pork BBQ - Sep 2912 3000 Spouse used one of two tickets 15 00
Oct-12 CHINGUACOUSY LIONS CLUB 2 Tickets - Anniversary Dinner 13000 Spouse used one of two tickets 65 00
Nov-12 SHARE AGRICULTURE FOUNDATION Share Concert 5000 Spouse used one of two tickets 25 00
Dec-12 TRF DECEMBER 2012(1) Christmas at the Rose 12000 Spouse used one of two tickets al two separate events 7500
Feb-13 BRAMPTON BOARD OF TRADE Mayors Luncheon 11000 Spouse used one of two tickets 55 00
Feb-13 CANADA SKATES Jan 12 Performance Tickets 8000 Spouse used one of two tickets 4000
Apr-13 JOHNHUTTON 2 Tickets for Huttonvilie United Church Ham Dinner 3000 Spouse used one of two tickets 1500
May-13 ROTARY CLUBOF BRAMPTON- HEART LAKE 8 Tickets For Annual Poor Boys ampGirts Luncheon 28000 Spouse used one of eight tickets 35 00
May-13 JOHNHUTTON Norval UC Chicken BBQ 3000 Spouse used one of two tickets 15 00
May-13 Jul-13
Rose Theatre Rose Theatre
2 Senior Subscriptions Rose Orchestra Tickets for The Santaland Diaries amp 1314 Subscription
39600 53450
Spouse used one of two tickets at six separate events Spouse used one of two tickets at six separate events
19800
267 25
Oct-13 ROSE THEATRE Retruned tickets for Jesse Cook amp Santaland Diaries (14950) Tickets returned (7475)
Aug-13 JOHN HUTTON Chingacousy Lions Annual Steak BBQ - 2 Tickets 4000 Spouse used one of two tickets 2000
Sep-13 ROSE THEATRE 2 Tkts C Hadfield Nov 26713 12100 Spouse used one of two tickets 60 50
Od-13 JOHNHUTTON 2 Ttckets for Union Presbyterian Chruch 3000 Spouse used one of two tickets 15 00
Od-13 FEDERATION OF FILIPINO CANADIANS 3 Tickets Harvest Breakfast 7500 Spouse used one of three tickets 25 00
Oct-13 SHARE AGRICULTURE FOUNDATION 2 Tickets for SHARES Annual Dinner 15000 Spouse used one of two tickets 75 00
Apr-13 Oct-13
Rose Theatre BRAMPTON BEAST HOCKEY CLUB
Rose Summer Theatre Tickets
Founders Club Seats
21700 Spouse used one of two tickets at four separate events 131515 Seasons tickets purchased Councillorattended games with spouse and friends and gave
108 50
73021
some tickets to community volunteers No specific record of attendees
Dec-11 BELL CANADA Dec 211 10667 Expense paid twice 10667
Dec-11 JOHNHUTTON Bell Canada shyDec11 10667 Expense paid twice 106 67
Dec-13 EDC031 Souvenir-Apr 122013 25888 Donation exceeds limit of S250 888
Total - Term of Council Expense Account Total - Term of Council Expense Account Excluding Tickots for Events at Non-City Facilities (Noto 3)
To be read in conjunction with Deloittes Forensic ReportPrivate and Confidential
Th
e
Da
te
(No
to1)
Co
rpo
rate
Bro
ach
of
Ju
n-2
01
3
Bre
ach
of
Do
c-2
01
1
No
tes
(1)
(2)
(3)
Pri
vate
an
dR
epo
rt
So
Sch
ed
ule
S
Co
rpo
rati
on
of th
e C
ity
of
Bra
mp
ton
A
mo
un
ts R
epa
yab
le f
or J
oh
n H
utt
on
Ven
do
r N
am
e
Des
crip
tio
n o
f E
xpo
nso
A
mo
un
t D
eloi
tte
Fin
ding
A
mo
un
t R
epa
yab
le (
No
to 2
) (N
ote
1)
(No
tel)
(N
ote
1)
Acco
un
ts
Lu
nch
an
d D
inn
er
Sp
on
so
rsh
ip P
oli
cy
Car
abra
m O
peni
ng C
erem
on
ies
100
00
Sp
ou
se u
sed
one
of tw
o ti
cket
s
Not
a a
n ev
ent
cove
red
by P
olic
y 14
50
Po
licy -
Co
mm
un
ity U
se o
f S
uit
e P
oli
cy 1
42
0
Po
wer
Ad
e S
uit
e -
Bra
mp
ton
Bat
tali
on
500
00
Att
ende
d g
am
e w
ith
fam
ily
To
tal
-C
orp
ora
te A
cco
un
ts
Tot
al bull
Cor
pora
te A
cco
un
ts E
xclu
ding
Tic
kets
for
Eve
nts
at
Non
-Cit
y F
acil
itie
s (N
ote
3)
Sour
ce
Del
oitt
e F
oren
sic
Rep
ort d
ated
Jul
y 3
02
01
4
Am
ount
rep
ayab
le i
nclu
des
sale
s ta
xes
Cit
yfa
cilit
ies
incl
udet
heR
ose
The
atre
and
Pow
erA
deC
entr
e
To
be r
ead
in c
onju
ncti
on w
ith
Del
oitt
es
For
ensi
c C
on
fid
enti
al
Schedule 6
The Corporation of the City of Brampton Amounts Repayable for Gael Miles
Date Vendor Name
(Note 1) (Note 1)
Term of Council Expense Account
Breach of Expense Policy
Jun-11 ROTARY CLUB OF BRAMPTON SOUTH
May-12 AMEX-BBOT Oct-12 ROSE THEATRE
Dec-12 GAEL MILES
Jul-13 GAEL MILES
Apr-12 MARKETING PAD INC Apr-13 MARKETING PAD INC Dec-13 GAEL MILES
Aug-13 ROGERS ATampT WIRELESS Dec-13 GAEL MILES
Corporate Accounts
Breach of Lunch and Dinner Sponsorship Policy
Jun-2012
Breach of Expense Policy
Jun-2013
Description of Expense (Note 1)
Lobster amp Chicken Dinner - fundraising project Business Person of the year Gala 4 Tickets bull Rose Orchestra Gala
Rotary Fundraiser 4 tickets for Rotary Club Brampton South Web Hosting Fee Hosting Website Miles bull National Safety Conference Chicago bull mileage Aug113 Miles - National Safety Conference Chicago - Per diem
Brampton Arts Council Golf and Dinner
FCM Vancouver Per Diem
Amount Deloitte Finding
(Note 1)
30000 Spouse used one of two tickets 61236 Family used three of six tickets (spouse and daughters) 60000 Spouse used one of four tickets 25000 Spouse used one of two tickets 300X Spouse used one of four tickets
5088 Static website last used for election campaign Charge should be $17299 17299 Static website last used for election campaign 71192 Mileage claim not reduced by 160km to reflect car allowance 15297 Personal calls $10 not reimbursed Councillor stated she intends to reimburse
42500 Per diem claimed for lunch that was available at the conference
Total bull Term of Council Expense Account Total - Term of Council Expense Account Excluding Tickets for Events at Non-City Facilities (Note 3)
48000 Councillor did not attend the event Spouse and guest attended Policy required return of tickets for distribution according to guest protocol
35377 Meals claimed on June 4th 2013 Councillor returned early from tnp on June 3rd 2013 Councillor stated that she intends to repay this amount
Total bull Corporate Accounts Total - Corporate Accounts Excluding Tickets for Events at Non-City Facilities (Note 3)
Amount Repayable
(Note 2)
15000
68000
15000
12500
7500
19210
19210
8320
1000
ISPO
167240
Notes
d) Source Deloitte Forensic Report dated July 30 2014 Amount repayable includes sales taxes(2)
(3) City facilities include the Rose Theatre and PowerAde Centre
To be read in conjunction with Deloittes Forensic ReportPrivate and Confidential
Schedule 7
The Corporation of the City of Brampton Amounts Repayable for Elaine Moore
Date
(Note 1)
Vendor Name
(Note 1)
Description of Expense (Note 1)
Amount
(Note 1) Deloitte Finding
Amount Repayable (Note 2)
Term of Council Expenso Account
Breach of Expense Policy
Jan-11 ROBBIE BURNS
Mar-11 UNITED ACHIEVERS CLUB
Oct-11 BRAMPTON ACCCC
Feb-12 AMEX shyLORNE SCOTS
Apr-12 TH-12-15
Jun-12 TJ TH-12-40
Feb-13 UNITED ACHIEVERS CLUB
Mar-13 AMEX shyLORNE SCOTS
Mar-13 AMEX - WOHC FOUNDATION
Jun-13 BRAMPTON BEAST HOCKEY CLUB
Oct-12 OLIVE BRANCH OF HOPE
Dinner Dance bull Jan 2911
Celebrity Men Who Cook - Table of 8 Christmas Party bull Table of 8 Robbie Burns Dinner Dance Tickets
Brampton Symphony Orchestra Tickets - Order 9 299057 bull May 512 Tickets for Brampton Global jazz amp Blues Festival Series Celebrity Chef - 2 Tickets Robbie Bums Dinner Dance Tickets
Toronto Maple Leafs Alumni Game Founder Club Seats
Celebrate Life Fundraiser
40000 32000 32000 33110 32000
45600 9000
18000 6000
1315 15 300ro
Spouse used one of eight tickets No information on use of other tickets Spouse used one of eight tickets No information on use of other tickets Spouse used one of eight tickets No information on use of other tickets Tickets used by family including spouse Other non-famiJyattendees Tickets used by family including spouse Other non-family attendees
Spouse used one of four tickets at three separate events Spouse used one of two tickets Spouse used one of four tickets Spouse used one of four tickets Spouse used three tickets Remainder of games donated to specific community group Family members used two tickets
5000
4000
4000
12416
8000
11400
4500
4500
1500
7302
7500
Total - Term of Council Expense Account
Total - Term of Council Expense Account Excluding Tickets for Events at Non-City Facilities (Note 3)
70118
Notes
(1) (2) (3)
Source Deloitte Forensic Report dated July 302014 Amount repayable includes sales taxes City facilities include the Rose Theatre and PowerAde Centre
7=
To be read in conjunction with Deloittes Forensic ReportPrivate and Confidential
Schedule 8
The Corporation of the City of Brampton Amounts Repayable for Paul Palleschi
Date
(Notel) Vendor Name
(NotoD
Description of Expenso (NotoD
Amount
(NotoD Dololtto Finding Amount Ropayablo (Noto 2)
Term ofCouncil Exponso Account
preach of Expense Policy May-13 Nov-13
BRAMPTONBEAST HOCKEYCLUB PAUL PALLESCHI
2 Seats for Founders Club Reimbursement for Beast Tickets
131515 Personal purchase of seasons tickets (131515) Reimbursement of personal purchase Reimbursement should be S1460
146041
(131515)
Total-Term of Council Exponso Account Total -Term of Council Expenso Account Excluding Tickets for Evonts at Non-City Facilities (Noto 3)
Notes
(1) Source Deloitte Forensic Report dated July 302014 (2) Amount repayable includes sales taxes (3) City faciixies includethe Roso Theatre and PowerAde Centre
To be read in conjunction with Delottes Forensic Report Private and Confidential
Sch
ed
ule
Th
eA
mo
un
ts
Dsto
(No
toD
Tor
m
Bro
ach
of
Feb
-11
Ma
r-1
1
Jul-
11
Aug
-11
Ja
n-1
2
Feb
-12
Ma
r-1
2
Apr
-12
May
-12
Oct-
12
Dec-1
2
Ja
n-1
3
Ma
r-1
3
Dec-1
3
Bre
ach
of
Dee
-11
Cor
pora
te
Bre
ach
of
Ju
n-2
01
3
Bre
ach
of
Oec-2
01
2
No
tes
(1)
(2)
13)
Pri
vate
an
dR
epo
rt
7^
DO
9
Co
rpo
rati
on
oft
he C
ity
of
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ton
R
epa
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le fo
r Jo
hn
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nd
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n
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do
r N
am
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(No
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nt
Exp
en
se P
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[red
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ce
Del
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oren
sic
Rep
ort
date
d Ju
ly 3
0 2
014
Am
ount
rep
ayab
le i
nclu
des
sale
s ta
xes
Cit
yfa
cilit
ies
incl
udet
he R
ose
The
atre
and
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erA
de C
entr
e
Co
nfi
den
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Des
crip
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f E
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se
(No
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nd
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Tic
kets
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re P
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non
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for
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inn
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reci
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n D
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r T
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ickets
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ual
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Schedule 10
The Corporation of the City of Brampton Amount Repayable for John Sprovieri
Dato Vendor Name Description of Expense Amount Deloitte Finding Amount Repayablo (Noto 2) (Note 1) (NotoD (Note 1) (Noto 1)
Ternof Council Expense Account
Broach of Expense Policy
Mar-11 FILIPINO ATHLETIC ASSOCIATION OF Dinner Dance Tickets - Feb 16711 5000 Spouse used one of two tickets 2500
Feb-12 I ROCK PINK CANCER RELIEF INC Sponsorship 500 00 Spouse used one of ten tickets 5000
May-12 ST MARGUERITE DYOLMLLE PARISH Benefit Dinner Dance 18500 Spouse used one of two tickets 9250
May-13 ST MARGUERITE DYOUVILLE PARISH Tickets For Fr James Tobin 50th Anniversary Event 13000 Spouse used one of two tickets 6500
Jul-13 WILLIAM OSLER HEALTH SYSTEM FOUNDATION Osier Foundation Benefit Conceit 50000 Spouse used one of two tickets 25000
Dec-13 JOHN SPROVIERI Meals per diem for India trade mission 1275 00 Three meals per day claimed before trip Trip Itinerary indicates that many meals were provided 7500
on Trade Mission
Total bull Term of Council Expense Account Total - Term of Council Expense Account Excluding Tickets for Events at Non-City Facilities (Note 3)
Corporato Accounts
Broach of Policy - Community Use of Suite Policv 1420
Dec-2011 PowerAde Suite - Brampton Battalion 500 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 500 00
Jan-2012 PowerAde Suite - Brampton Battalion 50000 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1450 50000
Feb-2012 PowerAde Suite - Brampton Battalion 200 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 200 00
Oct-2012 PowerAde Suite - Brampton Battalion 200 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 20000
Jan-2013 PowerAde Suite - Brampton Battalion 200 00 Tickets residentprovided to same did not meet tho business purpose criteria in Policv 14 2 0 200 00
Jan-2013 PowerAde Suite - Brampton Beast 200 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 20000
Jan-2013 PowerAde Suite - Brampton Beast 200 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 200 00
Total bull Corporate Accounts Total bull Corporate Accounts Excluding Tickets for Events at Non-City Facilities (Note 3
Notes
(1) (2) (3)
Source Deloitte Forensic Report dated July 302014 Amount repayable includes sales taxes City facilities include the Rose Theatre and PowerAde Centre
(jo
o
To be read in conjunction with Delorttes Forensic ReportPrivate and Confidential
K3-3I
SECTION GENERAL
SUBJECT Lunch and Dinner Sponsorship POLICY 1450
EFFECTIVE January 26 2005 REPLACES Policy dated March 12001 PAGE 1 of 3
APPROVED BY CW024-2001 CW031-2005 PROCEDURES UPDATED BY na
POLICY STATEMENT
This policy sets forth a coordinated approach for managing the Corporations sponsorship participation at community based lunch and dinner events to ensure that the Citys support and attendance at such events is visible
PURPOSE
The policy outlines a procedure as to how the Mayor Councillors and staff register for an event prioritizes booking and addresses the process to be followed when bookings change in keeping with the intent to ensure that the Citys presence at events is visible
In order to manage requests for sponsoring dinner and lunch events the MAJOR dinner and lunch policy supports the purchase of table(s) at each approved event to a budget amount approved each year
SCOPE
The policy applies to the Mayor Councillors City Employees and communitybusiness representatives (eg volunteers)
The policy does not apply to persons who are registered for an event yet are unable to attend the event due to illness or unforeseen circumstances
PROCEDURE
Each year staff shall submit a report to Council through Committee of Council recommending a list of community lunch and dinner events to be sponsored under this policy
For lunch events a Councillor may register for a maximum of one ticket For dinner events a Councillor shall have the option to register for a maximum of two tickets for himherself and a guest A guest can include a family member friend or other associate
www brampton ca
K3-32
SECTION GENERAL POLICY 1450SUBJECT Lunch and Dinner Sponsorship
EFFECTIVE January 26 2005 REPLACES Policy dated March 1 2001 PAGE 2 of 3
APPROVED BY CW024-2001 CW031 -2005 PROCEDURES UPDATED BY na
Upon approval of the annual events to be sponsored by the City staff shall publish the list of sponsored events and circulate it to the Mayor and Councillors so that individual Councillors may indicate their preference The Mayor and Councillors would select the events they wish to attend and notify the Council Office Supervisor The Council Office Supervisor shall coordinate with PR to arrange registration
When tickets are not available in advance of the event Councillors andor staff shall attend the registration table on the day of the event to confirm seating or table assignment
Registered Councillors shall confirm with the Council Office Supervisor their intention to attend or cancel at least one week before the event date for which heshe is registered
Registrants who cancel their booking should notify the Council Office Supervisor A waiting list will be referred to at this time and the guest protocol outlined below shall be followed
Registrants who attend the event as a guest of a non-city party and do not notify the City of Brampton of their decision not to use the City purchased ticket(s) shall be required to reimburse the City for the equivalent of the registration from their Councillor Expense Account or personal funds
Should reservations for a table not be fully pre-registered one week before the event Economic Development amp Public Relations staff shall invite alternates based on the following guest protocol
bull Councillors
bull Members of Senior Management
bull City Staff bull Board Members of CommunityService Clubs Business Associations other Community
Associations
bull Economic Development Contacts bull Volunteers on City Committees Programs and Activities
Friends and family members related to the above categories are not permitted unless they are a guest of the Mayor Councillor or staff member also in attendance at the event
bullv
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CITY OF BRAMPTON
www brampton en
K3-33
SECTION GENERAL
SUBJECT Lunch and Dinner S ponsorship POLICY 1450
EFFECTIVE January 26 2005 REPLACES Policy dated March 1 2001 PAGE 3 of 3
APPROVED BY CW024-2001 CW03 1-2005 PROCEDURES UPDATED BY na
Members of Senior Management Team are encouraged to attend events which relate to the services offered by their respective departments
ACCOUNTABILITY
Staff in the Economic Development amp Public Relations Department shall select the events prepare reports arrange for registration and payment of the City sponsorship and coordinate the distribution of tickets (if applicable) in advance of the event The Council Office Administrative staff shall coordinate the scheduling of the respective registrant with the Economic Development amp Public Relations Department Through Committee of Council City Council shall approve the annual list of events to be sponsored under this policy
The Economic Development amp Public Relations Department shall report annually to the Council Office Committee with respect to the policy effectiveness
ADMINISTRATION
The Economic Development and Public Relations Department shall administer this policy in cooperation with the Council Office of the Council and Administrative Services Division of the Management and Administrative Services Department
CONTACT
Mara Ciccotelli Administrative Assistant Economic Development amp Public Relations Department 905shy874-2145
Linda Mclnnis Council Office Supervisor 905-874-2639
CITY OF BPAMPTOM
www brampton c a
K3-3H
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 1 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
POLICY STATEMENT
The City of Brampton rented suite at the Brampton Centre for Sports amp Entertainment (BCSE) is available for public use by Bramptons community groups at no charge subject to provisions of this policy and the operators of the BCSE
The City of Brampton also has access through contract with the BCSE to a limited number of events in a second suite The use of this second suite is also included in this policy
PURPOSE
The City of Brampton rents a suite (121) at the Brampton Centre for Sports amp Entertainment (BCSE)
The suite shall be used by the Mayor and members of City and Regional Council for the following business purposes only
bull To support or sponsor the activities including fund raising initiatives of local community groups bull To recognize and promote the efforts and goodwill of community groups bull To promote economic development bull As part of a rewards and recognition program for leaders in the community
SCOPE
This policy establishes the use of the suite and identifies a process for distributing events to the community at large For the purpose of this policy community groups means volunteer non-profit community groups located in Brampton as well as registered charities whose services are available to Brampton residents The City of Brampton use of the rented suite shall only be used for the businesses purposes outlined above
CITY O P T O M
wwwcitybramptononca
kV3gtpound
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 2 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
PROCEDURE
Upon receiving the event information (either a schedule of events or flyer announcement for an unscheduled event) the Mayor and Members of Council shall contact the Business Development amp Public Relations Department to reserve their selected dates
Preferably a host shall attend the selected events Schedules and sign-up instructions shall also be posted on the Council Bulletin Board for information The policy will be administered on a first come first serve basis for Mayor and Members of City Council Staff shall monitor the usage of the suite
Distribution of Events
Commencing in each year all events that have been scheduled as of August 1 for the following season (September 1 to August 31) will be allocated for each of the following purposes according to the following priorities
Priority 1 Recognition Sponsorship of community groups Priority 2 City businesseconomic development activities
Scheduled Events
Any events scheduled in advance at the BCSE shall be available to the Mayor and Members of City Council The selection of a community group as defined in this policy shall be determined by the Member of Council (The Host) who booked the suite for the event
Business Development amp Public Relations staff shall provide the event host with tickets in advance of the game and in turn the host shall distribute the tickets to the community group(s) of their choice
Potential interest from more than one Member of Council for a particular event will be accommodated through either the second suite the City of Brampton has access to or shall be accommodated in another vacant suite at the BCSE For the latter the cost of the suitetickets and foodbeverage expenses shall be charged at the market rate offered by the BCSE All effort will be made by staff through its contact with the BCSE to accommodate multiple requests for single events
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wwwcitybramptononca
k3-3k
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 3 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
If there are events remaining after all requests by Members of City Council have been accommodated the box will be offered to community groups directly by staff for use in fundraising recognition of
volunteers or for charitable purposes To ensure fairness and equity no group will be offered the box more than once each year (unless no other community group expresses an interest in a particular event)
Unscheduled Events
All members of City Council will be advised of unscheduled events The event will be communicated in writing to the Mayor and each Member of Council with a request to respond within a specified period of time
If there are no conflicts the suite will be allocated as requested If there are conflicts staff will arrange to accommodate each request in the second suite or another vacant suite(s) at full cost to the host (tickets suite food and beverage) If no elected officials are interested in using the box for the event it will be offered to a community group by staff
Expenses Tickets
Each suite seats 14 Each allocation includes 10 box tickets at no charge An additional four box tickets can be purchased at the ticket price established for the particular events Tickets are not available during playoff games associated with major sporting leagues such as the OHL or NWHL The suite is available however and all tickets must be purchased at face value
Expenses Catering
Catering orders are the responsibility of the host using the suite When the suite has been reserved by the Mayor and members of Council catering orders will be the responsibility of the host coordinating the box for the event of the day The host will be reimbursed for catering expenses according to the City of Brampton expense policy
Catering expenses associated with non-City use are the responsibility of the individual or group using the box
CITY OF ORAMPTON
wwwcitybramptononca
K3-31
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 4 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
ACCOUNTABILITY
The Business Development amp Public Relations Department ensures the policy is administered complied with and reviewed each year The allocation process shall be reviewed by Administration amp Finance Committee of City Council on an annual basis
ADMINISTRATION
The public suite is funded through the general government cost centre and is administered by the Business Development amp Public Relations Department All allocations for use of the suite shall be coordinated by assigned staff A schedule of events and bookings will be maintained and will be made available at all times
CONTACT
Primary Dennis Cutajar Executive Director Business Development amp Public Relations (905-874-2698)
Secondary Mara Ciccotelli Administrative Assistant Business Development amp Public Relations (905-874-2145)
CITY OP QPAMPTOM
wwwcitybnimptononca
K3^ The Corporation of the City of Brampton September8 2014 Page 2
The Amount Repayable by the Mayor differs from information presented in Schedules 1112 and 13 of the Deloitte Forensic report dated July 30 2014 for the following reasons
bull Regarding flight passes the amount repayable does not include flight passes used by individuals other than Mayor Fennell In addition given that the underlying travel was related to City business the amount repayable by Mayor Fennell was calculated as the difference between the cost of the flight pass credit used minus the calculated cost of economy airfare based on available information (as outlined at Schedule 2)
bull The amount to be repaid relates only to transactions specifically attributable to Mayor Fennell Our report dated July 30 2014 also includes transactions incurred by staff within the Mayors office and other general transactions not specifically attributable to Mayor Fennell As an example we have not included amounts related to breaches of policies for expenses incurred by the Mayors staff
bull The amount to be repaid does not include transactions or amounts which have already been repaid or otherwise credited to the City of Brampton
o We have been advised by Finance staff that the charges for IQ Quizzes incurred on the Mayors wireless account have now been credited to the City
o As indicated in our July 30 2014 report purchases on the Mayors American Express Corporate Card for personal expenses or items not related to City business have been repaid to the City by Mayor Fennell or from the Mayor Susan Fennell Gala account and the Mayor Susan Fennell Community Fund
Amount Repayable by the Mayor
We have prepared a calculation of the Amount Repayable by the Mayor identifying the specific transactions to be repaid This calculation is presented at Schedules 1and 2 attached to this letter and has been summarized in Table 2 below
Table 2 Summary of Amount Repayable by the Mayor
Reference Description Repayable Taxes
Business Class Airfare premiumSchedule 1 $741447 included $741447
hotel rooms expired flight passes
Schedule 2 Flight Pass Use $2363146 $307209 $2670355
Total $3411802
The Amount Repayable by the Mayor is based on the transactions identified in the Deloitte Forensic report dated July 30 2014 plus applicable taxes and less any amounts repaid up to August 15 2014 based on information provided to Deloitte by the City of Brampton Finance Department
K8-10 The Corporation of the City of Brampton September 82014 Page 3
Business Class Airfare premium hotel rooms expiredflight passes
The calculation of the Amount Repayable by the Mayor related to Business Class Airfare premium hotel rooms and expired flight passes is detailed in Schedule 1 including the underlying methodology and assumptions used in the calculation
bull For business class tickets the amount repayable represents the difference between the costs incurred minus the estimated cost of an economy class airfare (based on Mayors staff travelling at the same time) minus any partial repayments received For the ticket to London England $3023 is to be repaid (no repayment has been received by the City for this flight) No amount is repayable for the ticket to Iqaluit Nunavut as a reimbursement has already been received by the City
bull For the identified hotel stays in premium rooms the amount repayable represents the difference between the costs incurred for the premium room minus the cost of the basic hotel room (based on charges incurred by the Mayors staff during the same time period)
bull For expired flight passes we only included an amount repayable related to a flight pass where Mayor Fennell was the only authorized traveler For other expired flight passes available for use by multiple employees (including individuals outside of the Mayors office) or solely by an employee other than Mayor Fennell we did not include these amounts as being repayable by Mayor Fennell
Calculation ofAmount Repayable by the Mayor related to the use offlight passes
The calculation of the Amount Repayable by the Mayor related to the use of flight passes is detailed in Schedule 2 including the underlying methodology and assumptions used in the calculation
The individual amounts calculated represent the difference between the cost of the individual flight passes used and the calculated economy class flight costs (including various fees taxes and charges) The amounts reported in Schedule 2 exclude sales tax (HST and GSTPST prior to the adoption of the HST) As such we have added 13 sales tax ($307909) in Table 2 to adequately calculate the amount to be repaid
We calculated the economy class flight costs based on available data from Statistics Canada related to air fares for Canadian carriers at prices of average economy air fares and additional costs based on publicly-available information primarily from Air Canada
In preparing this calculation we have made certain assumptions as described in detail in Schedule 2 If different assumptions are determined to be more appropriate our calculations and analyses in Schedule 2 would change
Transactions where there was not enough information to determine compliance with Expense Policy
Our report dated July 30 2014 includes transactions where there was not enough information to determine compliance with the Expense Policy As such none of these transactions have been identified as being repayable by Mayor Fennell Had sufficient information been available for these transactions there is a possibility that some transactions would have been identified as breaches of the existing policies and as such repayable by Mayor Fennell
K3-H The Corporation of the City of Brampton September 82014 Page 4
Transactions with insufficient information included the following
bull Contracted driving aid services provided by Total Eclipse Limousine Service and
bull Purchases of souvenirs and other goods
Should you have any questions regarding this letter and attached schedules please do not hesitate to contact me at 416-457-6109 or Guillaume Vadeboncoeur at 613-751-5497
Yours truly
pounduampnXgt LUP
Robert Fowlie CPA CA-IFA CFE Partner
Deloitte LLP
Guillaume Vadeboncoeur CPA CA-IFA CFF Partner
Deloitte LLP
Enclosure (Schedules 12 and 3)
Schedule 1
The Corporation of the City of Brampton Amounts Repayable for Mayor Fennell
Date Vendor Name Description of Expense Expense Amount Amount Repayable (NoteDeloitte Finding
(Note 1) (Note 1) (NoteD Incurred by (Note 1) 2)
Prior Term
Breach of Expense Policy
0ct-07 Amex statement Air Canada Toronto to London Susan Fennell Mayor Fennell 440437 Purchase of business class ticket 440437
Oct-07 Amex statement Air Canada credit Mayor Fennell (55400) Purchase of business class ticket (55400)
Nov-07 Amex statement Air Canada change fee Mayor Fennell 10000 Purchase of business class ticket 10000
Minus estimated cost of economy class ticket based on cost incurred by Mayors (92740) Chief of Staff
Mar-09 Amex statement The Fairmont Empress Victoria Employee 2 216175 Hotel stay in premium room 115000
Jun-09 Amex statement The Fairmont Chateau Whistler Mayor Fennell 292675 Hotel stay in premium room 120750
Feb-13 Air Canada Ontario Pass - Latitude Mayor Fennel 457920 Expired portion of flight pass ($5085 total cost for 10 flight segments 4 flight 203400
segments expired - $5085 x 410 = $2034)
741447
Notes
(D Source Cityof Brampton public report on Mayors Office Expenses or from transaction-specific supporting documents
(2) Amount repayable includes sales taxes
I
To be read in conjunction with Deloittes Forensic ReportPrivate and Confidential Page 1 of 1
Schedule 2
The Corporation of the City of Brampton Amounts Repayable for Mayor Fennell Related to the Use of Flight Passes
Calculation of Fare
Calculated Date
(Notel) Vendor Name
(Note 1) Description of Expense
(Note 1) Expense
Incurred by Amount
(Note 1) Deloitte Finding
Airfare
(Note 2)
NAV
(Note 3) Insurance
(Note 4) ATSC
(Note 5) AIF
(Note 6) Total
Airfare Expense Policy Breach Amount
G = B+C+
D+E+F
Current Term of Council
Toronto bull Dallas North American Latitude Mayor Fennell Use of flight pass (flight date August 720091
Dallas shyToronto North American Latitude Mayor Fennell Use of flight pass [flight date August 12 20091
Toronto shyHalifax Canada East Pass Mayor Fennell Use of flight pass [flight date September 122009]
Halifax shyToronto Canada East Pass Mayor Fennell Use of flight pass [flight date September 13 2009]
Mar-11 Nfld-Tor Eastern Transborder Pass Latitude Mayor Fennell 40868 Use of flight pass
Sep-11 Tor - Casllegar North American Latitude Mayor Fennell 88124 Use of flight pass 30300 712
Sep-11 Casllegar - Tor North American Latitude Mayor Fennetl 68124 Use of flight pass 30300 712
Oct-11 Tor - Vancouver North American Latitude Mayor Fennell 88124 Use of flight pass 30300 2000 300 712
Oct-11 Vancouver shyTor North American Latitude Mayor Fennell 88124 Use of flight pass 30300 2000 300 712 35312 52812
Oct-11 Tor - Calgary North American Latitude Mayor Fennell 92530 Use of flight pass 30300 2000 300 712 35812 56718
Oct-11 Calgary - Tor North American Latitude Mayor Fennell 92530 Use of flight pass 30300 2000 300 712 36312 56218
Nov-11 Tor shyOttawa Rapidair Latitude Mayor Fennell 36634 Use of flight pass 19270 2000 300 712 24782 11852
Dec-11 Ottawa shyTor Rapidair Latitude Mayor Fennell 36634 Use of flight pass 192gt0 712 24282 12352
Jan-12 Tor shyOttawa Rapidair Latitude Mayor Fennell Use of flight pass 21610 712
Jan-12 Ottawa shyTor Rapidair Latitude Mayor Fennell Use of flight pass 21610 712
May-12 Tor - Saskatoon North American Latitude Mayor Fennell Use of flight pass 33810 2000 300 712 2500 39322 53208
Jun-12 Saskatoon shyTor North American Latitude Mayor Fennell 92530 Use of flight pass 33810 2000 300 712 2000 38822 53708
Sep-12 Tor shy Montreal Rapidair Latitude Mayor Fennell 36634 Use of flightpass 21610 2000 300 712 2500 27122 9512
Sep-12 Montreal shy Tor Rapidair Latitude Mayor Fennell 36634 Use of flight pass 21610 2000 300 712 2500 27122 9512
Oct-12 Tor - Bagotville Flight Passes - correction Mayor Fennell 92350 PI Use of flight pass
Oct-12 Bagotville - Tor Flight Passes - correction Mayor Fennell 92350 [71 Use of flight pass 2500
Tor shyMontreal Rapidair Latitude Mayor Fennell 36634 Use of flight pass 2500
Montreal shyTor Rapidair Latitude
North American Latitude
Mayor Fennell Mayor Fennell
36634
92530 Use of flight pass Use of flight pass IP
North American Latitude Mayor Fennel 92530 Use of flight pass
Toronto shyOttawa Ontario Pass Latitude MayorFennell 45792 W Use of flight pass Feb-13 Ottawa shyToronto Ontario Pass Latitude Mayor Fennell 45792 [8] Use of flight pass 2000
Mar-13 Tor - Prince George North American Latitude Mayor Fennell 95858 Use of flight pass 2500
Mar-13 Prince George - Tor North American Latitude Mayor Fennell 95856 Use of flight pass
Mar-13 Tor - Edmonton North American Latitude Mayor Fennell 95858 Use of flight pass 55522
Edmonton shyTor North American Latitude Mayor Fennell 95858 Use of flight pass 55522
Apr-13 North American Latitude Mayor Fennell 95656 Use of flight pass
Apr-13 Halifax shyTor North American Latitude Mayor Fennell 95856 Use of flight pass 55522
May-13 Tor-Regina North American Latitude Mayor Fennell 95658 Use of flight pass
May-13 Regina-Tor North American Latitude Mayor Fennell 95858 Use of flight pass 2000
May-13 Tor - Vancouver North American Latitude Mayor Fennell 95858 Use of flight pass
Jun-13 Vancouver shyTor North American Latitude Mayor Fennell 95856 Use of flight pass
Aug-13 Toronto shyOttawa Ontario Pass Latitude Mayor Fennell 45792 [8] Use of flight pass 712
Aug-13 Ottawa shyToronto Ontario Pass Latitude Mayor Fennell 45792 [8] Use of flight pass 712
Sep-13 Tor - St Johns North American Latitude Mayor Fennell 95857 Use of flightpass
Sep-13 St Johns - Tor North American Latitude Mayor Fennell 95857 Use of flight pass
Toronto shyOttawa Ontario Pass Latitude Mayor Fennell 45792 [81 Use of flight pass
Ottawa shyToronto Ontario Pass Latitude Mayor Fennell 457 92 W Use of flight pass
Sub-Total - Current Term of Council 3092162 1SS79S4
To be read in conjunction with Oeloittes Forensic Report Private and Confidential Page 1 of 3
Schedule 2
The Corporation of the City of Brampton Amounts Repayable for Mayor Fennell Related to the Use of Flight Passes
Calculation of Faro
Calculated Date
(Note 1) Vendor Name
(Note 1) Description of Expense
(Notel) Expense
Incurred by Amount
(Note 1) Deloitto Finding
Airfare
(Note 2) NAV
(Note 3)
Insurance
(Note 4) ATSC
(Note 6) AIF
(Note 6) Total
Airfare Expense Policy Breach Amount
G = B-raquoC+
D+E+F
Prior Term of council
Apr-08 Toronto shyDallas North America shyLatitude Mayor Fennell Use of flight pass
Jun-08 Toronto - Chicago North America shyLatitude Mayor Fennell Use of flight pass
Jun-08 Toronto - Chicago North America shyLatitude Mayor Fennell Use of flight pass
Jul-08 Toronto - Calgary North America bull Latitude Mayor Fennell Use of flight pass
Jul-08 Calgary - Toronto North America shyLatitude Mayor Fennell 70900 Use of flight pass
Aug-08 Toronto bull Dallas North America shyLatitude Mayor Fennell 70900 Use of flight pass
Aug-08 Pallas - Toronto North America bull Latitude Mayor Fennell 70900 Use of flight pass 300
Nov-08 Toronto shyOttawa North American Latitude Mayor Fennell 77400 Use of flight pass 300
Nov-08 Ottawa shyToronto North American Latitude Mayor Fennell 77400 Use of flight pass 22160 2000 300 712 2000 27192 50208
Jan-09 Ottawa shyToronto Canada East Pass Mayor Fennell 42000 Use of flight pass 20140 2000 300 712 2000 25152 16848
Toronto - Ottawa Canada East Pass Mayor Fennell 42000 Use of flight pass 20140 2000 300 712 2500 25652 16346
Toronto - Vancouver bull Victoria North American Latitude Mayor Fennell Use of flight pass
Victoria - Vancouver bull Toronto North American Latitude Mayor Fennell Use of flight pass
Jun-09 Toronto shyVancouver North American Latitude Mayor Fennell 77400 Use of flight pass 35460 300 712 40972 36428
Jun-09 Vancouver shyToronto North American Latitude Mayor Fennell 77400 Use of flight pass 35460 300 712 40472 36928
Toronto shyOttawa Canada East Pass Mayor Fennell Use of flight pass
Jun-09 Ottawa- Toronto Canada East Pass Mayor Fennell Use of flight pass 300 712
Aug-09 Toronto - Halifax Canada East Pass Mayor Fennell Use of flight pass 300 712
Aug-09 Halifax - Toronto Canada East Pass Mayor Fennell Use of flight pass
Aug-09 Toronto - Ottawa Canada East Pass Mayor Fennell Use of flight pass
Aug-09 Ottawa - Toronto Canada East Pass Mayor Fennell 42000 Use of flight pass
Nov-09 Toronto shyOttawa Canada East Pass Mayor Fennell 42000 Use of flight pass
Nov-09 Ottawa shyToronto Canada East Pass Mayor Fennell 42000 Use of flight pass
Nov-09 Ottawa shyToronto Canada East Pass Mayor Fennell 43000 Use of flight pass
Toronto shyOttawa Canada East Pass Mayor Fennell Use of flight pass
Ottawa shyToronto Canada East Pass Mayor Fennell Use of flight pass
Toronto shyOttawa Canada East Pass Mayor Fennell Use of flight pass
Ottawa shyToronto Canada East Pass Mayor Fennell Use of flight pass
Toronto shyOttawa Canada East Pass Mayor Fennell Use of flight pass
Ottawa - Toronto Canada East Pass Mayor Fennell 43000 Use of flight pass 19850 2000 300 712 0-3 Toronto - Moncton Canada East Pass Mayor Fennell 43000 Use of flight pass 30570 2000 300 712
Mar-10 Moncton - Toronto Canada East Pass Mayor Fennell 43000 Use of flight pass 30570 2000 300 712
Mar-10 Toronto - Washington Eastern Transborder Pass Latitude Mayor Fennell 47500 Use of flight pass 37660 2000 300 1210
Mar-10 Washington - Toronto Eastern Transborder Pass Latitude Mayor Fennell Use of flight pass
Jun-10 Toronto bull Boston Eastern Transborder Pass Latitude Mayor Fennell Use of flight pass 37660 2000 300 1210 2500 43670 3830
Jun-10 Boston shyToronto Eastern Transborder Pass Latitude Mayor Fennell Use of flight pass 37660 2000 300 1210 7500 48670 -
Toronto shyOttawa Eastern Transborder Pass Latitude Mayor Fennell Use of flight pass 19850 2000 300 712 2500 25362 22138
Ottawa shyToronto Eastern Transborder Pass Latitude Mayor Fennell 47500 Use of flight pass 19850 2000 300 712 2000 24862 22638
Sub-Total - Prior Term of Council 2052700
TOTAL 5144862 2363148
To be read in conjunction with Oeloittes Forensic Report Private and Confidential Page 2 of 3
Schedule 2
The Corporation of the City of Brampton Amounts Repayable for Mayor Fennell Related to the Use of Flight Passes
Calculation of Fare
Calculated Date Vendor Name Description of Expense Expense Amount Airfare NAV Insurance ATSC AIF Total
Deloitte Finding Expense Policy(Note 1) (Note 1) (Note 1) Incurred by (Note 1) (Note 2) (Note 3) (Note 4) (Note 5) (Note 6) Airfare
Breach Amount
G = BC A B C D E I
D+E+F
Notes
[1] Source City of Brampton public report on Corporate Representation Expenses or from transaction-specific supporting documents
[2] Airfareamount is based on informationfrom Statistics Canada AviationAir Fares Canadian AirCarriers Level I Statistical Table 1 Average fares by sector and fare type group - Canadian air camers Level 1 - Schedules services i) For domestic flights from 2008 to 2012 we used the amounts listed for Domestic - Economy Flightfrom Toronto to Ottawa and Montreal were based on the short-haul average fare amount Other domestic flights were basec on the long-haul average fare amount ii)For domestic flightsfrom2013 we used the 2012 long-haulamount (S33810) increased by a 3 inflationaryfactor resulting in a calculated airfare of S34824 For flightsfrom Toronto to Ottawa and Montreal we used the 2012 short-haul amount ($21610) increased by a 3 inflationary factor resulting in a calculated airfare of $22258 iii)For flight to the United States we used the amount listed for International - Economy
[3] Navigational (NAV) Surcharge within Canada are based on distance with a fee varying from $9 to $20 We used the highest ($20) amount for each flight
[4] Accordingto AirCanadas website the insurance surcharge is S3 CADeach way for travel whollywithinCanada Some exceptions apply We used $3 for each flight
[5] The AirTravellers Security Charge (ATSC) was enacted by the Canadian Parliament For domestic itineraries the ATSC is currently $712 and for transborder itineraries the ATSC is up to $1210 We used an ATSC of $712 for all domestic flights and of S1210 for all transborder flights in our calculations
[6] AirportImprovementFees (AIF) were calculated based on the following amounts (as per locationof enplanement) Toronto $25 00
Bagotville $25 00
Calgary $3000
Casllegar S2700 (Assumed fee to include Casllegar [$700] and Vancouver [$2000] airport improvement fees) Edmonton $25 00
Halifax $2500
Moncton $2000
Montreal $25 00
Ottawa $20 00
Prince George $2000
Regina $2000
Saskatoon $2000
St Johns Newfoundland $20 00
Vancouver $2000
Victoria $3000 (Assumed fee to include Victoria ($1000) and Vancouver [$2000] airport improvement fees)
Boston $7500 (Assumed $7500 including US taxes fees and charges)
Dallas $7500 (Assumed $7500 including US taxes fees and charges) Washington $7500 (Assumed $7500 including US taxes fees and charges)
[7] Transactionswere recorded as a single entry in the Citysaccounting system fora total amount of $1847 The two related flightsegments are presented individually in order to adequately complete the calculations
[8] Flight segmentwas part ofa flight pass with10 flight credits recordedas one transactioninthe Citysaccountingsystem The individual flight segments are presented individually in order to adequatelycompletethe calculations
Private and Confidential Page 3 of 3 To be read in conjunction with Oeloittes Forensic Report
K3-b
Schedule 3
The Corporation of the City of Brampton Reconciliation of the information in the Deloitte Report dated July 30 2014 to the Amount Repayable by Mayor Fennell
Report Schedule
Description Transaction
Count
Amount per Report
Repayable Amount
Note
Sch 11 Breach of Expense Policy - Miscellaneous 11 $459 $0 [I] Sch 11 Breach of Expense Policy - Use of Flight Passes $1847 $1198 [2]
Sch 11 Breach of Amex Express Corporate Card Program Policies and Procedures
$1021 $0 [3]
Sch 11 Not Enough Information to determine Compliance with Expenses Policy- SouvenirOther
34 $5804 $0 [4]
Sch 11 Not Enough Information to determine Compliance with Expenses Policy - Total Eclipse Limousine Service
38 $144150 $0 [4]
Sch 12 Breach of Expense Policy - Use of Flight Passes 88 $68783 $16858 [5] Sch 12 Breach of Expense Policy - Expired Flight Passes $1832 $2034 [6] Sch 12 Breach of Expense Policy - Business Class Airfare $1309 $0 U)
Sch 12 Breach of Amex Express Corporate Card Program Policies and Procedures
$212 $0 [8]
Sch 13 Pre-December 2010 Breach of Expense Policy - Use of FlightPasses
95 $54062 $8647 [9]
Sch 13 Pre-December 2010 Breach of Expense Policy - Expired Flight Passes
$2854 $0 [10]
Sch 13 Pre-December 2010 Breach of Expense Policy - Business Class Airfare
$7316 $3023 [11]
Sch 13 Pre-December 2010 Breach of Expense Policy - Premium hotel rooms
$2050 $2358 [12]
Sch 13 Pre-December 2010 Breach of Amex Express Corporate Card Program Policies and Procedures
50 $30863 $0 [13]
Sch 13 Pre-December 2010 Possible Breach of Amex Express Corporate Card Program Policies and Procedures
$1123 $0 [4]
Sch 13 Pre-December 2010 Possible Breach of Purchase Card
Policies and Procedures $4725 $0 [4]
Sch 13 Pre-December 2010 Not Enough Information to determine Compliance with Expenses Policy - SouvenirOther
$149 $0 [4]
TOTAL $328559 $34118
[1] We have been advised by Finance staff that the nine charges for IQ Quizzes incurred on the Mayors wireless account have now been credited to the City Two of the eleven identified transactions relate to Employee 2 and have been repaid
[2] The repayable amount relates to the difference between the cost of the individual flight passes and calculated economy class flight costs plus 13 in taxes
[3] Five of the transactions relate to Mayor Fenell and were repaid shortly after the charges were incurred The other three transactions relate to the Mayors staff and have been repaid
[4] We did not have enough information to determine whether the expenses were in compliance with or not in compliance with policy As a result the repayable amount is $0
[5] The repayable amount relates to the difference between the cost of the individualflight passes and calculated economy class flight costs plus 13 taxes The amount repayable does not include flight passes used by individuals other than Mayor Fennell (53 of the 89 transactions were for individuals other than Mayor Fennell)
[6] The amount repayable relates to the unused portion of flight passes purchased where Mayor Fennell was the only authorized traveler including taxes
[7] These transactions relate to the Mayors Staff and have been repaid
[8] One transaction relates to Mayor Fenell and was repaid shortly after the charge was incurred The other transaction relates to the Employee 4 and has been repaid
Private and Confidential Page 1 of 2 To be read in conjunction with Deloittes Forensic Report
K3-I1
Schedule 3
The Corporation of the City of Brampton Reconciliation of the information in the Deloitte Report dated July 30 2014 to the Amount Repayable by Mayor Fennell
Notes (continued) [9] The repayable amount relates to the difference between the cost of the individual flight passes and calculated economy class
flightcosts plus 13 taxes The amount repayable does not include flight passes used by individuals other than Mayor Fennell (58 of the 95 transactions were for individuals other than Mayor Fennell)
[10] The expired flight passes were available for use by multiple employees (including individuals outside of the Mayors office) or solely by an employee other than Mayor Fennell As such we did not include these amounts as being repayable by Mayor Fennell
[11] The amount repayable represents the costs incurred for the purchase of business class tickets minus the estimated cost of the airfare (based on Mayors staff travelling at the same time) minus any partial repayments received including applicable taxes
[12] The amount repayable represents the difference between the costs incurred for the premium room minus the cost of the basic hotel room (based on charges incurred by the Mayors staff during the same time period) including applicable taxes
[13] 35 of the transactions relate to Mayor Fenell and were repaid after the charges were incurred The other 15 transactions relate to the Mayors staff and have been repaid
Private and Confidential Page 2 of 2 To be read in conjunction with Deloittes Forensic Report
K3-gt
Deloitte Deloitte LLP
33 Yonge Street Suite 210 Toronto ON M5E 1G4
Canada
Tel 416-601-6451
Fax416-601-6690
wwwdeloitteca
September 5 2014
Private and confidential
Mr John Corbett
Chief Administrative Officer
The Corporation of the City of Brampton 2 Wellington Street West Brampton ON L6Y 4R2
Dear Sir
Subject Amount Repayable by the Councillors
Further to your request please find enclosed a summary schedule of the amounts repayable by the Councillors We have also provided a schedule for each Councillor identifying the transactions to be repaid
The amount repayable is based on the transactions identified in our report dated July 30 2014 plus applicable taxes and less any amounts the Councillors have repaid up to August 15 2014 based on information provided to Deloitte by the City of Brampton Finance Department
At your request we have also included a summary schedule of the amounts repayable by the Councillors which excludes the cost of tickets for events at non-City facilities
We will be writing to you under separate cover to provide the amount repayable by the Mayor
Yours Truly
-rrujgt^_
Robert Fowlie CPA CA-IFA CFE Partner
Deloitte LLP
K3-^
The Corporation of the City of Brampton Summary of Amounts Repayable
Term of Council CorporateReference Total
Expense Accounts Accounts
Councillor Callahan Schedule 1 1740950 5000 1745950
Councillor Dhillon Schedule 2 1853 42884 44737
Councillor Gibson Schedule 3 37402 200000 237402
Councillor Hames Schedule 4 52020 52020-
Councillor Hutton Schedule 5 519195 55000 574195
Councillor Miles Schedule 6 167240 54000 221240
Councillor Moore Schedule 7 70118 70118-
-Councillor Palleschi Schedule 8 14526 14526
Councillor Sanderson Schedule 9 115245 46155 161399
Councillor Sprovieri Schedule 10 55750 200000 255750
2774299 603038 3377338
The Corporation of the City of Brampton Summary of Amounts Repayable Excluding Tickets for Events at Non-City Facilities
Term of Council CorporateReference
Expense Accounts Accounts
Councillor Callahan Schedule 1 1706450 1706450-
Councillor Dhillon Schedule 2 1853 42884 44737
Councillor Gibson Schedule 3 12100 200000 212100
Councillor Hames Schedule 4 31020 31020-
Councillor Hutton Schedule 5 444603 50000 494603
Councillor Miles Schedule 6 64240 54000 118240
Councillor Moore Schedule 7 26702 26702-
-Councillor Palleschi Schedule 8 14526 14526
Councillor Sanderson Schedule 9 58745 41155 99899
Councillor Sprovieri Schedule 10 7500 200000 207500
2367739 588038 2955777
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xpo
nso
A
mo
un
t D
olo
ltte
Fin
din
g
Am
ou
nt R
epa
yab
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(No
toD
(N
oto
D
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te D
Cou
nci
l Exp
onso
Acc
ou
nt
Exp
en
se P
oli
cy
Ba
j M
OB
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Y C
EL
LU
LA
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4
16
52
66
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94
E
xpen
se in
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es $
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0 of
per
sona
l lo
ng d
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nce
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s
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ncil
or in
dica
ted
he w
ll r
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burs
e
To
tal
bull T
orm
of
Co
un
cil
Exp
enso
Acc
ou
nt
T
otal
bull T
orm
of
Co
un
cil E
xpo
nso
Acc
ou
nt
Exc
ludi
ng T
icke
ts f
or E
von
ts a
t N
on-C
ity
Fac
ilit
ies
(Not
e 3)
Acc
ou
nts
Exp
en
se P
oli
cy
Per
Die
m C
laim
at
FC
M P
rinc
e G
eorg
e 30
8 51
P
er d
iem
cla
med
on
Mar
ch 5
20
13
but
dxl
not
arr
ive
un
ti M
arch
6
20
13
H
otel
Ul
incl
ud
es fo
od a
nd l
iquo
r ch
arg
es
Ho
tel
at
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M V
an
co
uver
101
9 27
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otel
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nclu
des
room
upg
rade
and
roo
m s
ervi
ce c
harg
es f
orfo
od a
nd l
iquo
r P
er
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m C
lam
at
FC
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tta
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1
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78
L
un
ch
es
were a
va
iab
le a
t th
e c
on
fere
nce
To
tal
-C
orp
ora
to A
cco
un
ts
To
tal
-C
orp
ora
te A
cco
un
ts E
xclu
din
g T
icko
ts f
or E
von
ts a
t N
on
-Cit
y F
acil
itie
s (N
ote
3)
So
urc
e D
eia
tte
Fo
ren
sic
Rep
ort
da
ted
Jul
y 30
2
01
4
Am
ou
nt
rep
aya
ble
in
clu
des
sa
les
taxe
s C
ty f
acl
ies
incl
ude
the
Ro
se T
heat
re a
nd P
ower
Ade
Cen
tre
To
be r
ead
n co
njun
ctio
n w
ith
Del
oa
es
For
ensi
cC
on
fid
en
tia
l
Schedule 3
The Corporation of the City of Brampton Amounts Repayable for Grant Gibson
Date Vendor Namo
(Note 1) (Note 1)
Torm of Council Exponso Account
Breach of Expenso Policy
Dec-10 P-CARD - ZONTA CLUB OF BRAMPTON
Jan-11 TRANSFER JOURNAL JAN 2011
Aug-11 TH11-34 Jun-12 TJTH-12-39
Nov-12 ZONTA CLUB OF BRAMPTON - CALEDON May-13 BRAMPTON BEAST HOCKEYCLUB
Corporato Accounts
Breach of Policy - Community Use of Suite Policy 1420
Jan-2011
Feb-2011
Mar-2011
Jan-2012
Notes
Source Deloitte Forensic Report dated July 302014(1) (2) Amount repayable includes sales taxes
(3) City facilities includethe Rose Theatre and PowerAde Centre
Description of Expenso (Note 1)
ZONTA CLUB tickets G Gibson
Tickets for The Good The Bad The Ugly - Feb 26710 Art of Jazz Festival Passes
Tickets for Brampton Global Jazz amp Blues Festival Series Women of Achievement
Founder Club Seats
PowerAde Suite - Brampton Battalion PowerAde Suite - Brampton Battalion PowerAde Suite - Brampton Battalion PowerAde Suite - Brampton Battalion
Amount Dolortte Finding
(Note 1)
16209 Spouse used one of two tickets 5000 Spouse used one of two tickets
16000 Spouse used one of eight tickets 456 00 Spouse used one of four tickets for some nights
9000 Spouse used ticket 131515 Donated tickets to specified community group except for 3 games attended with spouse
Total bull Term of Council Expense Account Total - Term of Council Expense Account Excluding Tickets for Evonts at Non-City Facilities (Note 3)
50000 Councillor attended with wife and some family members No specific record of other attendees 50000 Councillor attended with wife and some family members No specific record of other attendees 50000 Councillor attended with wife and some family members No specific record of other attendees 50000 Tickets provided to local Brampton family and mends
Total bull Corporato Accounts Total bull Corporato Accounts Excluding Tickets for Events at Non-City Facilities (Note 3)
Amount Repayablo (Note 2)
9000
2500
2000
7600
9000
7302
37402
500 00
500 00
500 00
50000
200000
7^
SO
To be read in conjunction with Deloittes Forensic ReportPrivate and Confidential
Schedule 4
The Corporation of the City of Brampton Amounts Repayable for Sandra Hames
Date Vendor Namo Description of Expenso Amount Doloitto Finding Amount Repayable (Note 2)
(Noto 1) (Noto 1) (Noto 1) (Noto 1)
Term of Council Exponso Account
Broach of Expense Policy
Jun-11 ROTARY CLUB OF BRAMPTON SOUTH Lobster amp Chicken Dinner - Fundraising Project 30000 Spouse used one of four tickets 7500
Jul-11 CHINGUACOUSY LIONS CLUB BBQ Fundraiser Tickets 8000 Spouse used one of two tickets 4000
Jul-11 SANDRA HAMES Lobster Fest Tickets 15000 Spouse used one of two tickets 7500
Aug-11 Oct-11
2011-37 2011-41
Cabaret Ticket 283871
Symphony Tickets Subscription 12698 Spouse used one of four tickets No information on use of other 2 tickets 40000 Spouse used one of two tickets in series One series donated to specific community group No
3700
4000
information on use of other 3 series
Oct-12 ROSE THEATRE 4 Tickets shyRose Orchestra Gala 60000 Spouse used one of four tickets No information on use of other 2 tickets 15000
Jul-13 CHINGUACOUSY LIONS CLUB Chinguacousy Lions B8Q bull 2 tickets 4000 Spouse used one of two tickets 2000
Jul-11 SANDRA HAMES Ottawa Business - Jun 30 - Jul 2 - Mileage 49296 Mileage claim was not reduced by 160km to reflect monthly car allowance 8320
Total bull Term of Council Expenso Account Total - Term of Council Expenso Account Excluding Tickots for Events at Non-City Facilities (Note 3)
Notes
(1) Source Deloitte Forensic Report dated July 30 2014
(2) (3)
Amount repayable includes sales taxes City facilitiesinclude the Rose Theatre and PowerAde Centre
7^
To be read in conjunction with Deloittes Forensic ReportPrivate and Confidential
Schedule 5
The Corporation of the City of Brampton Amounts Repayable for John Hutton
Date
(Note 1)
Vendor Name
(Note 1)
Description of Expense (Noto 1)
Amount
(Note 1) Deloitte Finding Amount Repayable (Note 2)
Torn) of Council Exponso Account
Breach of Expense Policy
Jan-11 NPC ALUMNI ASSOCIATION Membership - 2 years 4 hardcopy of blue book 15050 Two year membership Not a community membership 150 50
Feb-12 ALUMNI ASSOCIATION OF THE NPC Membership Renewal 15050 Two year membership Not a community membership 150 50
Jan-13 ALUMNI ASSOCIATION OF THE NPC SCHOOL 2013 Membership 75 25 One year membership Not a community membership 7525
Dec-13 NPC ALUMNI ASSOCIATION NPC Alumni - membership 7525 One year membership Not a community membership 7525
May-11 ONTARIO PARKS ASSOCIATION Ontario Parks Association Anniversary- Registration 30000 Not an eligible professional and busines development expense 30000
Nov-11 ONTARIO PARKS ASSOCIATION Refund of Golf Fees (14000) Refund relates to OPA registration (golf fees) (14000)
Aug-11 JOHN HUTTON Ontario Parks Association - Aug 19 - 2111 - Accomodations 37290 Not an eligible professional and busines development expense 372 90
reimbursement
Sep-11 JOHN HUTTON Ontario Parks Association 12595 Not an eligible professional and busines development expense 135 00
Jul-11 ONTARIO PARKS ASSOCIATION Donation - OPAs 75th Anniv Legacy Garden 50000 Not an eligiblecommunity involvement expense Counallor intended donation to be from 500 00
City (not his account) Dec-10 OLDTIMER BENEFIT HOCKEY NHL Alumni Benefit Hockey Game - Feb 4 7571 Spouse used one of four tickets 1893
Jan-11 TRANSFER JOURNAL JAN 2011 Tickets for The Good The Bad The Ugly - Feb 26710 5000 Spouse used one of two tickets 25 00
Feb-11 JOHN HUTTON 2 Tickets to Huttonvilie UC Groundhog Supper - Feb 311 3000 Spouse used one of two tickets 15 00
Mar-11 BRAMPTON shyHEART LAKE ROTARY CLUB 20th anniversary tickets - Mar 2611 10000 Spouse used one of two tickets 50 00
May-11 JOHN HUTTON Huttonvilie U C Ham Dinner - Apr 1411 3000 Spouse used one of two tickets 1500
May-11 TJ-2011-17 Brampton Symphony Subscription 30000 Spouse used one of two tickets for five separate events 150 00
Jun-11 JOHN HUTTON Tickets for FFCP Spring Breakfast amp norval UC BBQ 6600 Spouse used one of two tickets 33 00
Jul-11 JOHN HUTTON Huttonvilie U C Lobster Dinner - Jun 17 amp Home Church Beef BBQ - Jun 10400 Spouse used one of two tickets 52 00
11
Jul-11 TH-11-25 ORDER 0274628 Subscription to various Rose Theatre events 132000 Spouse used one of two tickets for thirteen separate events 66000
Aug-11 TH11-35 REM 280704 - Bobby McFerrin 7201 Spouse used one of four ticekts 1800
Sep-11 JOHN HUTTON Annual Pork BBQ 2600 Spouse used one of two tickets 1300
Oct-11 JOHN HUTTON Colours In The Storm - Tickets 4000 Spouse used one of two tickets 20 00
Nov-11 JOHN HUTTON Huttonvilie United Church Shore Supper - Oct 2011 3000 Spouse used one of two tickets 1500
Dec-11 TH1147 BCB Christmas at The Rose 4000 Spouse used one of two tickets 20 00
Feb-12 JOHN HUTTON Huttonvilie United Church Groundhog Day Supper - Feb 212 3000 Spouse used one of two tickets 1500
Mar-12 JOHN HUTTON Huttonvilie United Church Ham Supper - Mar 2212 3200 Spouse used one of two tickets 1600
Apr-12 2012-18 Rose Summer Series Subscription 15611 Spouse used one of two tickets at four separate events 78 06
May-12 TJ THEATRE 12-30 20122013 Rose Theatre Subscription 57729 Spouse used one of two tickets at six separate events 288 65
Jun-12 JOHN HUTTON Norval United Church Chicken BBQ - Jun 212 2600 Spouse used one of two tickets 13 00
Jun-12 JOHN HUTTON Huttonvilie UC Lobster Dinner - Jun 1512 8000 Spouse used one of two tickets 40 00
Sep-12 STE LOUISE OUTREACH CENTRE OF PEEL 30th Anniversary Gala - Tickets 6000 Spouse used one of two tickets 30 00
Sep-12 JOHNHUTTON 2 tickets to Union PresbyterianChurch Pork BBQ - Sep 2912 3000 Spouse used one of two tickets 15 00
Oct-12 CHINGUACOUSY LIONS CLUB 2 Tickets - Anniversary Dinner 13000 Spouse used one of two tickets 65 00
Nov-12 SHARE AGRICULTURE FOUNDATION Share Concert 5000 Spouse used one of two tickets 25 00
Dec-12 TRF DECEMBER 2012(1) Christmas at the Rose 12000 Spouse used one of two tickets al two separate events 7500
Feb-13 BRAMPTON BOARD OF TRADE Mayors Luncheon 11000 Spouse used one of two tickets 55 00
Feb-13 CANADA SKATES Jan 12 Performance Tickets 8000 Spouse used one of two tickets 4000
Apr-13 JOHNHUTTON 2 Tickets for Huttonvilie United Church Ham Dinner 3000 Spouse used one of two tickets 1500
May-13 ROTARY CLUBOF BRAMPTON- HEART LAKE 8 Tickets For Annual Poor Boys ampGirts Luncheon 28000 Spouse used one of eight tickets 35 00
May-13 JOHNHUTTON Norval UC Chicken BBQ 3000 Spouse used one of two tickets 15 00
May-13 Jul-13
Rose Theatre Rose Theatre
2 Senior Subscriptions Rose Orchestra Tickets for The Santaland Diaries amp 1314 Subscription
39600 53450
Spouse used one of two tickets at six separate events Spouse used one of two tickets at six separate events
19800
267 25
Oct-13 ROSE THEATRE Retruned tickets for Jesse Cook amp Santaland Diaries (14950) Tickets returned (7475)
Aug-13 JOHN HUTTON Chingacousy Lions Annual Steak BBQ - 2 Tickets 4000 Spouse used one of two tickets 2000
Sep-13 ROSE THEATRE 2 Tkts C Hadfield Nov 26713 12100 Spouse used one of two tickets 60 50
Od-13 JOHNHUTTON 2 Ttckets for Union Presbyterian Chruch 3000 Spouse used one of two tickets 15 00
Od-13 FEDERATION OF FILIPINO CANADIANS 3 Tickets Harvest Breakfast 7500 Spouse used one of three tickets 25 00
Oct-13 SHARE AGRICULTURE FOUNDATION 2 Tickets for SHARES Annual Dinner 15000 Spouse used one of two tickets 75 00
Apr-13 Oct-13
Rose Theatre BRAMPTON BEAST HOCKEY CLUB
Rose Summer Theatre Tickets
Founders Club Seats
21700 Spouse used one of two tickets at four separate events 131515 Seasons tickets purchased Councillorattended games with spouse and friends and gave
108 50
73021
some tickets to community volunteers No specific record of attendees
Dec-11 BELL CANADA Dec 211 10667 Expense paid twice 10667
Dec-11 JOHNHUTTON Bell Canada shyDec11 10667 Expense paid twice 106 67
Dec-13 EDC031 Souvenir-Apr 122013 25888 Donation exceeds limit of S250 888
Total - Term of Council Expense Account Total - Term of Council Expense Account Excluding Tickots for Events at Non-City Facilities (Noto 3)
To be read in conjunction with Deloittes Forensic ReportPrivate and Confidential
Th
e
Da
te
(No
to1)
Co
rpo
rate
Bro
ach
of
Ju
n-2
01
3
Bre
ach
of
Do
c-2
01
1
No
tes
(1)
(2)
(3)
Pri
vate
an
dR
epo
rt
So
Sch
ed
ule
S
Co
rpo
rati
on
of th
e C
ity
of
Bra
mp
ton
A
mo
un
ts R
epa
yab
le f
or J
oh
n H
utt
on
Ven
do
r N
am
e
Des
crip
tio
n o
f E
xpo
nso
A
mo
un
t D
eloi
tte
Fin
ding
A
mo
un
t R
epa
yab
le (
No
to 2
) (N
ote
1)
(No
tel)
(N
ote
1)
Acco
un
ts
Lu
nch
an
d D
inn
er
Sp
on
so
rsh
ip P
oli
cy
Car
abra
m O
peni
ng C
erem
on
ies
100
00
Sp
ou
se u
sed
one
of tw
o ti
cket
s
Not
a a
n ev
ent
cove
red
by P
olic
y 14
50
Po
licy -
Co
mm
un
ity U
se o
f S
uit
e P
oli
cy 1
42
0
Po
wer
Ad
e S
uit
e -
Bra
mp
ton
Bat
tali
on
500
00
Att
ende
d g
am
e w
ith
fam
ily
To
tal
-C
orp
ora
te A
cco
un
ts
Tot
al bull
Cor
pora
te A
cco
un
ts E
xclu
ding
Tic
kets
for
Eve
nts
at
Non
-Cit
y F
acil
itie
s (N
ote
3)
Sour
ce
Del
oitt
e F
oren
sic
Rep
ort d
ated
Jul
y 3
02
01
4
Am
ount
rep
ayab
le i
nclu
des
sale
s ta
xes
Cit
yfa
cilit
ies
incl
udet
heR
ose
The
atre
and
Pow
erA
deC
entr
e
To
be r
ead
in c
onju
ncti
on w
ith
Del
oitt
es
For
ensi
c C
on
fid
enti
al
Schedule 6
The Corporation of the City of Brampton Amounts Repayable for Gael Miles
Date Vendor Name
(Note 1) (Note 1)
Term of Council Expense Account
Breach of Expense Policy
Jun-11 ROTARY CLUB OF BRAMPTON SOUTH
May-12 AMEX-BBOT Oct-12 ROSE THEATRE
Dec-12 GAEL MILES
Jul-13 GAEL MILES
Apr-12 MARKETING PAD INC Apr-13 MARKETING PAD INC Dec-13 GAEL MILES
Aug-13 ROGERS ATampT WIRELESS Dec-13 GAEL MILES
Corporate Accounts
Breach of Lunch and Dinner Sponsorship Policy
Jun-2012
Breach of Expense Policy
Jun-2013
Description of Expense (Note 1)
Lobster amp Chicken Dinner - fundraising project Business Person of the year Gala 4 Tickets bull Rose Orchestra Gala
Rotary Fundraiser 4 tickets for Rotary Club Brampton South Web Hosting Fee Hosting Website Miles bull National Safety Conference Chicago bull mileage Aug113 Miles - National Safety Conference Chicago - Per diem
Brampton Arts Council Golf and Dinner
FCM Vancouver Per Diem
Amount Deloitte Finding
(Note 1)
30000 Spouse used one of two tickets 61236 Family used three of six tickets (spouse and daughters) 60000 Spouse used one of four tickets 25000 Spouse used one of two tickets 300X Spouse used one of four tickets
5088 Static website last used for election campaign Charge should be $17299 17299 Static website last used for election campaign 71192 Mileage claim not reduced by 160km to reflect car allowance 15297 Personal calls $10 not reimbursed Councillor stated she intends to reimburse
42500 Per diem claimed for lunch that was available at the conference
Total bull Term of Council Expense Account Total - Term of Council Expense Account Excluding Tickets for Events at Non-City Facilities (Note 3)
48000 Councillor did not attend the event Spouse and guest attended Policy required return of tickets for distribution according to guest protocol
35377 Meals claimed on June 4th 2013 Councillor returned early from tnp on June 3rd 2013 Councillor stated that she intends to repay this amount
Total bull Corporate Accounts Total - Corporate Accounts Excluding Tickets for Events at Non-City Facilities (Note 3)
Amount Repayable
(Note 2)
15000
68000
15000
12500
7500
19210
19210
8320
1000
ISPO
167240
Notes
d) Source Deloitte Forensic Report dated July 30 2014 Amount repayable includes sales taxes(2)
(3) City facilities include the Rose Theatre and PowerAde Centre
To be read in conjunction with Deloittes Forensic ReportPrivate and Confidential
Schedule 7
The Corporation of the City of Brampton Amounts Repayable for Elaine Moore
Date
(Note 1)
Vendor Name
(Note 1)
Description of Expense (Note 1)
Amount
(Note 1) Deloitte Finding
Amount Repayable (Note 2)
Term of Council Expenso Account
Breach of Expense Policy
Jan-11 ROBBIE BURNS
Mar-11 UNITED ACHIEVERS CLUB
Oct-11 BRAMPTON ACCCC
Feb-12 AMEX shyLORNE SCOTS
Apr-12 TH-12-15
Jun-12 TJ TH-12-40
Feb-13 UNITED ACHIEVERS CLUB
Mar-13 AMEX shyLORNE SCOTS
Mar-13 AMEX - WOHC FOUNDATION
Jun-13 BRAMPTON BEAST HOCKEY CLUB
Oct-12 OLIVE BRANCH OF HOPE
Dinner Dance bull Jan 2911
Celebrity Men Who Cook - Table of 8 Christmas Party bull Table of 8 Robbie Burns Dinner Dance Tickets
Brampton Symphony Orchestra Tickets - Order 9 299057 bull May 512 Tickets for Brampton Global jazz amp Blues Festival Series Celebrity Chef - 2 Tickets Robbie Bums Dinner Dance Tickets
Toronto Maple Leafs Alumni Game Founder Club Seats
Celebrate Life Fundraiser
40000 32000 32000 33110 32000
45600 9000
18000 6000
1315 15 300ro
Spouse used one of eight tickets No information on use of other tickets Spouse used one of eight tickets No information on use of other tickets Spouse used one of eight tickets No information on use of other tickets Tickets used by family including spouse Other non-famiJyattendees Tickets used by family including spouse Other non-family attendees
Spouse used one of four tickets at three separate events Spouse used one of two tickets Spouse used one of four tickets Spouse used one of four tickets Spouse used three tickets Remainder of games donated to specific community group Family members used two tickets
5000
4000
4000
12416
8000
11400
4500
4500
1500
7302
7500
Total - Term of Council Expense Account
Total - Term of Council Expense Account Excluding Tickets for Events at Non-City Facilities (Note 3)
70118
Notes
(1) (2) (3)
Source Deloitte Forensic Report dated July 302014 Amount repayable includes sales taxes City facilities include the Rose Theatre and PowerAde Centre
7=
To be read in conjunction with Deloittes Forensic ReportPrivate and Confidential
Schedule 8
The Corporation of the City of Brampton Amounts Repayable for Paul Palleschi
Date
(Notel) Vendor Name
(NotoD
Description of Expenso (NotoD
Amount
(NotoD Dololtto Finding Amount Ropayablo (Noto 2)
Term ofCouncil Exponso Account
preach of Expense Policy May-13 Nov-13
BRAMPTONBEAST HOCKEYCLUB PAUL PALLESCHI
2 Seats for Founders Club Reimbursement for Beast Tickets
131515 Personal purchase of seasons tickets (131515) Reimbursement of personal purchase Reimbursement should be S1460
146041
(131515)
Total-Term of Council Exponso Account Total -Term of Council Expenso Account Excluding Tickets for Evonts at Non-City Facilities (Noto 3)
Notes
(1) Source Deloitte Forensic Report dated July 302014 (2) Amount repayable includes sales taxes (3) City faciixies includethe Roso Theatre and PowerAde Centre
To be read in conjunction with Delottes Forensic Report Private and Confidential
Sch
ed
ule
Th
eA
mo
un
ts
Dsto
(No
toD
Tor
m
Bro
ach
of
Feb
-11
Ma
r-1
1
Jul-
11
Aug
-11
Ja
n-1
2
Feb
-12
Ma
r-1
2
Apr
-12
May
-12
Oct-
12
Dec-1
2
Ja
n-1
3
Ma
r-1
3
Dec-1
3
Bre
ach
of
Dee
-11
Cor
pora
te
Bre
ach
of
Ju
n-2
01
3
Bre
ach
of
Oec-2
01
2
No
tes
(1)
(2)
13)
Pri
vate
an
dR
epo
rt
7^
DO
9
Co
rpo
rati
on
oft
he C
ity
of
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ton
R
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le fo
r Jo
hn
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nd
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n
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r N
am
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(No
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nt
Exp
en
se P
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[red
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Del
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sic
Rep
ort
date
d Ju
ly 3
0 2
014
Am
ount
rep
ayab
le i
nclu
des
sale
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xes
Cit
yfa
cilit
ies
incl
udet
he R
ose
The
atre
and
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erA
de C
entr
e
Co
nfi
den
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crip
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f E
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re P
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non
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for
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inn
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r T
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ual
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Schedule 10
The Corporation of the City of Brampton Amount Repayable for John Sprovieri
Dato Vendor Name Description of Expense Amount Deloitte Finding Amount Repayablo (Noto 2) (Note 1) (NotoD (Note 1) (Noto 1)
Ternof Council Expense Account
Broach of Expense Policy
Mar-11 FILIPINO ATHLETIC ASSOCIATION OF Dinner Dance Tickets - Feb 16711 5000 Spouse used one of two tickets 2500
Feb-12 I ROCK PINK CANCER RELIEF INC Sponsorship 500 00 Spouse used one of ten tickets 5000
May-12 ST MARGUERITE DYOLMLLE PARISH Benefit Dinner Dance 18500 Spouse used one of two tickets 9250
May-13 ST MARGUERITE DYOUVILLE PARISH Tickets For Fr James Tobin 50th Anniversary Event 13000 Spouse used one of two tickets 6500
Jul-13 WILLIAM OSLER HEALTH SYSTEM FOUNDATION Osier Foundation Benefit Conceit 50000 Spouse used one of two tickets 25000
Dec-13 JOHN SPROVIERI Meals per diem for India trade mission 1275 00 Three meals per day claimed before trip Trip Itinerary indicates that many meals were provided 7500
on Trade Mission
Total bull Term of Council Expense Account Total - Term of Council Expense Account Excluding Tickets for Events at Non-City Facilities (Note 3)
Corporato Accounts
Broach of Policy - Community Use of Suite Policv 1420
Dec-2011 PowerAde Suite - Brampton Battalion 500 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 500 00
Jan-2012 PowerAde Suite - Brampton Battalion 50000 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1450 50000
Feb-2012 PowerAde Suite - Brampton Battalion 200 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 200 00
Oct-2012 PowerAde Suite - Brampton Battalion 200 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 20000
Jan-2013 PowerAde Suite - Brampton Battalion 200 00 Tickets residentprovided to same did not meet tho business purpose criteria in Policv 14 2 0 200 00
Jan-2013 PowerAde Suite - Brampton Beast 200 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 20000
Jan-2013 PowerAde Suite - Brampton Beast 200 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 200 00
Total bull Corporate Accounts Total bull Corporate Accounts Excluding Tickets for Events at Non-City Facilities (Note 3
Notes
(1) (2) (3)
Source Deloitte Forensic Report dated July 302014 Amount repayable includes sales taxes City facilities include the Rose Theatre and PowerAde Centre
(jo
o
To be read in conjunction with Delorttes Forensic ReportPrivate and Confidential
K3-3I
SECTION GENERAL
SUBJECT Lunch and Dinner Sponsorship POLICY 1450
EFFECTIVE January 26 2005 REPLACES Policy dated March 12001 PAGE 1 of 3
APPROVED BY CW024-2001 CW031-2005 PROCEDURES UPDATED BY na
POLICY STATEMENT
This policy sets forth a coordinated approach for managing the Corporations sponsorship participation at community based lunch and dinner events to ensure that the Citys support and attendance at such events is visible
PURPOSE
The policy outlines a procedure as to how the Mayor Councillors and staff register for an event prioritizes booking and addresses the process to be followed when bookings change in keeping with the intent to ensure that the Citys presence at events is visible
In order to manage requests for sponsoring dinner and lunch events the MAJOR dinner and lunch policy supports the purchase of table(s) at each approved event to a budget amount approved each year
SCOPE
The policy applies to the Mayor Councillors City Employees and communitybusiness representatives (eg volunteers)
The policy does not apply to persons who are registered for an event yet are unable to attend the event due to illness or unforeseen circumstances
PROCEDURE
Each year staff shall submit a report to Council through Committee of Council recommending a list of community lunch and dinner events to be sponsored under this policy
For lunch events a Councillor may register for a maximum of one ticket For dinner events a Councillor shall have the option to register for a maximum of two tickets for himherself and a guest A guest can include a family member friend or other associate
www brampton ca
K3-32
SECTION GENERAL POLICY 1450SUBJECT Lunch and Dinner Sponsorship
EFFECTIVE January 26 2005 REPLACES Policy dated March 1 2001 PAGE 2 of 3
APPROVED BY CW024-2001 CW031 -2005 PROCEDURES UPDATED BY na
Upon approval of the annual events to be sponsored by the City staff shall publish the list of sponsored events and circulate it to the Mayor and Councillors so that individual Councillors may indicate their preference The Mayor and Councillors would select the events they wish to attend and notify the Council Office Supervisor The Council Office Supervisor shall coordinate with PR to arrange registration
When tickets are not available in advance of the event Councillors andor staff shall attend the registration table on the day of the event to confirm seating or table assignment
Registered Councillors shall confirm with the Council Office Supervisor their intention to attend or cancel at least one week before the event date for which heshe is registered
Registrants who cancel their booking should notify the Council Office Supervisor A waiting list will be referred to at this time and the guest protocol outlined below shall be followed
Registrants who attend the event as a guest of a non-city party and do not notify the City of Brampton of their decision not to use the City purchased ticket(s) shall be required to reimburse the City for the equivalent of the registration from their Councillor Expense Account or personal funds
Should reservations for a table not be fully pre-registered one week before the event Economic Development amp Public Relations staff shall invite alternates based on the following guest protocol
bull Councillors
bull Members of Senior Management
bull City Staff bull Board Members of CommunityService Clubs Business Associations other Community
Associations
bull Economic Development Contacts bull Volunteers on City Committees Programs and Activities
Friends and family members related to the above categories are not permitted unless they are a guest of the Mayor Councillor or staff member also in attendance at the event
bullv
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CITY OF BRAMPTON
www brampton en
K3-33
SECTION GENERAL
SUBJECT Lunch and Dinner S ponsorship POLICY 1450
EFFECTIVE January 26 2005 REPLACES Policy dated March 1 2001 PAGE 3 of 3
APPROVED BY CW024-2001 CW03 1-2005 PROCEDURES UPDATED BY na
Members of Senior Management Team are encouraged to attend events which relate to the services offered by their respective departments
ACCOUNTABILITY
Staff in the Economic Development amp Public Relations Department shall select the events prepare reports arrange for registration and payment of the City sponsorship and coordinate the distribution of tickets (if applicable) in advance of the event The Council Office Administrative staff shall coordinate the scheduling of the respective registrant with the Economic Development amp Public Relations Department Through Committee of Council City Council shall approve the annual list of events to be sponsored under this policy
The Economic Development amp Public Relations Department shall report annually to the Council Office Committee with respect to the policy effectiveness
ADMINISTRATION
The Economic Development and Public Relations Department shall administer this policy in cooperation with the Council Office of the Council and Administrative Services Division of the Management and Administrative Services Department
CONTACT
Mara Ciccotelli Administrative Assistant Economic Development amp Public Relations Department 905shy874-2145
Linda Mclnnis Council Office Supervisor 905-874-2639
CITY OF BPAMPTOM
www brampton c a
K3-3H
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 1 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
POLICY STATEMENT
The City of Brampton rented suite at the Brampton Centre for Sports amp Entertainment (BCSE) is available for public use by Bramptons community groups at no charge subject to provisions of this policy and the operators of the BCSE
The City of Brampton also has access through contract with the BCSE to a limited number of events in a second suite The use of this second suite is also included in this policy
PURPOSE
The City of Brampton rents a suite (121) at the Brampton Centre for Sports amp Entertainment (BCSE)
The suite shall be used by the Mayor and members of City and Regional Council for the following business purposes only
bull To support or sponsor the activities including fund raising initiatives of local community groups bull To recognize and promote the efforts and goodwill of community groups bull To promote economic development bull As part of a rewards and recognition program for leaders in the community
SCOPE
This policy establishes the use of the suite and identifies a process for distributing events to the community at large For the purpose of this policy community groups means volunteer non-profit community groups located in Brampton as well as registered charities whose services are available to Brampton residents The City of Brampton use of the rented suite shall only be used for the businesses purposes outlined above
CITY O P T O M
wwwcitybramptononca
kV3gtpound
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 2 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
PROCEDURE
Upon receiving the event information (either a schedule of events or flyer announcement for an unscheduled event) the Mayor and Members of Council shall contact the Business Development amp Public Relations Department to reserve their selected dates
Preferably a host shall attend the selected events Schedules and sign-up instructions shall also be posted on the Council Bulletin Board for information The policy will be administered on a first come first serve basis for Mayor and Members of City Council Staff shall monitor the usage of the suite
Distribution of Events
Commencing in each year all events that have been scheduled as of August 1 for the following season (September 1 to August 31) will be allocated for each of the following purposes according to the following priorities
Priority 1 Recognition Sponsorship of community groups Priority 2 City businesseconomic development activities
Scheduled Events
Any events scheduled in advance at the BCSE shall be available to the Mayor and Members of City Council The selection of a community group as defined in this policy shall be determined by the Member of Council (The Host) who booked the suite for the event
Business Development amp Public Relations staff shall provide the event host with tickets in advance of the game and in turn the host shall distribute the tickets to the community group(s) of their choice
Potential interest from more than one Member of Council for a particular event will be accommodated through either the second suite the City of Brampton has access to or shall be accommodated in another vacant suite at the BCSE For the latter the cost of the suitetickets and foodbeverage expenses shall be charged at the market rate offered by the BCSE All effort will be made by staff through its contact with the BCSE to accommodate multiple requests for single events
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IF QHAIVIPTOrg
wwwcitybramptononca
k3-3k
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 3 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
If there are events remaining after all requests by Members of City Council have been accommodated the box will be offered to community groups directly by staff for use in fundraising recognition of
volunteers or for charitable purposes To ensure fairness and equity no group will be offered the box more than once each year (unless no other community group expresses an interest in a particular event)
Unscheduled Events
All members of City Council will be advised of unscheduled events The event will be communicated in writing to the Mayor and each Member of Council with a request to respond within a specified period of time
If there are no conflicts the suite will be allocated as requested If there are conflicts staff will arrange to accommodate each request in the second suite or another vacant suite(s) at full cost to the host (tickets suite food and beverage) If no elected officials are interested in using the box for the event it will be offered to a community group by staff
Expenses Tickets
Each suite seats 14 Each allocation includes 10 box tickets at no charge An additional four box tickets can be purchased at the ticket price established for the particular events Tickets are not available during playoff games associated with major sporting leagues such as the OHL or NWHL The suite is available however and all tickets must be purchased at face value
Expenses Catering
Catering orders are the responsibility of the host using the suite When the suite has been reserved by the Mayor and members of Council catering orders will be the responsibility of the host coordinating the box for the event of the day The host will be reimbursed for catering expenses according to the City of Brampton expense policy
Catering expenses associated with non-City use are the responsibility of the individual or group using the box
CITY OF ORAMPTON
wwwcitybramptononca
K3-31
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 4 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
ACCOUNTABILITY
The Business Development amp Public Relations Department ensures the policy is administered complied with and reviewed each year The allocation process shall be reviewed by Administration amp Finance Committee of City Council on an annual basis
ADMINISTRATION
The public suite is funded through the general government cost centre and is administered by the Business Development amp Public Relations Department All allocations for use of the suite shall be coordinated by assigned staff A schedule of events and bookings will be maintained and will be made available at all times
CONTACT
Primary Dennis Cutajar Executive Director Business Development amp Public Relations (905-874-2698)
Secondary Mara Ciccotelli Administrative Assistant Business Development amp Public Relations (905-874-2145)
CITY OP QPAMPTOM
wwwcitybnimptononca
K8-10 The Corporation of the City of Brampton September 82014 Page 3
Business Class Airfare premium hotel rooms expiredflight passes
The calculation of the Amount Repayable by the Mayor related to Business Class Airfare premium hotel rooms and expired flight passes is detailed in Schedule 1 including the underlying methodology and assumptions used in the calculation
bull For business class tickets the amount repayable represents the difference between the costs incurred minus the estimated cost of an economy class airfare (based on Mayors staff travelling at the same time) minus any partial repayments received For the ticket to London England $3023 is to be repaid (no repayment has been received by the City for this flight) No amount is repayable for the ticket to Iqaluit Nunavut as a reimbursement has already been received by the City
bull For the identified hotel stays in premium rooms the amount repayable represents the difference between the costs incurred for the premium room minus the cost of the basic hotel room (based on charges incurred by the Mayors staff during the same time period)
bull For expired flight passes we only included an amount repayable related to a flight pass where Mayor Fennell was the only authorized traveler For other expired flight passes available for use by multiple employees (including individuals outside of the Mayors office) or solely by an employee other than Mayor Fennell we did not include these amounts as being repayable by Mayor Fennell
Calculation ofAmount Repayable by the Mayor related to the use offlight passes
The calculation of the Amount Repayable by the Mayor related to the use of flight passes is detailed in Schedule 2 including the underlying methodology and assumptions used in the calculation
The individual amounts calculated represent the difference between the cost of the individual flight passes used and the calculated economy class flight costs (including various fees taxes and charges) The amounts reported in Schedule 2 exclude sales tax (HST and GSTPST prior to the adoption of the HST) As such we have added 13 sales tax ($307909) in Table 2 to adequately calculate the amount to be repaid
We calculated the economy class flight costs based on available data from Statistics Canada related to air fares for Canadian carriers at prices of average economy air fares and additional costs based on publicly-available information primarily from Air Canada
In preparing this calculation we have made certain assumptions as described in detail in Schedule 2 If different assumptions are determined to be more appropriate our calculations and analyses in Schedule 2 would change
Transactions where there was not enough information to determine compliance with Expense Policy
Our report dated July 30 2014 includes transactions where there was not enough information to determine compliance with the Expense Policy As such none of these transactions have been identified as being repayable by Mayor Fennell Had sufficient information been available for these transactions there is a possibility that some transactions would have been identified as breaches of the existing policies and as such repayable by Mayor Fennell
K3-H The Corporation of the City of Brampton September 82014 Page 4
Transactions with insufficient information included the following
bull Contracted driving aid services provided by Total Eclipse Limousine Service and
bull Purchases of souvenirs and other goods
Should you have any questions regarding this letter and attached schedules please do not hesitate to contact me at 416-457-6109 or Guillaume Vadeboncoeur at 613-751-5497
Yours truly
pounduampnXgt LUP
Robert Fowlie CPA CA-IFA CFE Partner
Deloitte LLP
Guillaume Vadeboncoeur CPA CA-IFA CFF Partner
Deloitte LLP
Enclosure (Schedules 12 and 3)
Schedule 1
The Corporation of the City of Brampton Amounts Repayable for Mayor Fennell
Date Vendor Name Description of Expense Expense Amount Amount Repayable (NoteDeloitte Finding
(Note 1) (Note 1) (NoteD Incurred by (Note 1) 2)
Prior Term
Breach of Expense Policy
0ct-07 Amex statement Air Canada Toronto to London Susan Fennell Mayor Fennell 440437 Purchase of business class ticket 440437
Oct-07 Amex statement Air Canada credit Mayor Fennell (55400) Purchase of business class ticket (55400)
Nov-07 Amex statement Air Canada change fee Mayor Fennell 10000 Purchase of business class ticket 10000
Minus estimated cost of economy class ticket based on cost incurred by Mayors (92740) Chief of Staff
Mar-09 Amex statement The Fairmont Empress Victoria Employee 2 216175 Hotel stay in premium room 115000
Jun-09 Amex statement The Fairmont Chateau Whistler Mayor Fennell 292675 Hotel stay in premium room 120750
Feb-13 Air Canada Ontario Pass - Latitude Mayor Fennel 457920 Expired portion of flight pass ($5085 total cost for 10 flight segments 4 flight 203400
segments expired - $5085 x 410 = $2034)
741447
Notes
(D Source Cityof Brampton public report on Mayors Office Expenses or from transaction-specific supporting documents
(2) Amount repayable includes sales taxes
I
To be read in conjunction with Deloittes Forensic ReportPrivate and Confidential Page 1 of 1
Schedule 2
The Corporation of the City of Brampton Amounts Repayable for Mayor Fennell Related to the Use of Flight Passes
Calculation of Fare
Calculated Date
(Notel) Vendor Name
(Note 1) Description of Expense
(Note 1) Expense
Incurred by Amount
(Note 1) Deloitte Finding
Airfare
(Note 2)
NAV
(Note 3) Insurance
(Note 4) ATSC
(Note 5) AIF
(Note 6) Total
Airfare Expense Policy Breach Amount
G = B+C+
D+E+F
Current Term of Council
Toronto bull Dallas North American Latitude Mayor Fennell Use of flight pass (flight date August 720091
Dallas shyToronto North American Latitude Mayor Fennell Use of flight pass [flight date August 12 20091
Toronto shyHalifax Canada East Pass Mayor Fennell Use of flight pass [flight date September 122009]
Halifax shyToronto Canada East Pass Mayor Fennell Use of flight pass [flight date September 13 2009]
Mar-11 Nfld-Tor Eastern Transborder Pass Latitude Mayor Fennell 40868 Use of flight pass
Sep-11 Tor - Casllegar North American Latitude Mayor Fennell 88124 Use of flight pass 30300 712
Sep-11 Casllegar - Tor North American Latitude Mayor Fennetl 68124 Use of flight pass 30300 712
Oct-11 Tor - Vancouver North American Latitude Mayor Fennell 88124 Use of flight pass 30300 2000 300 712
Oct-11 Vancouver shyTor North American Latitude Mayor Fennell 88124 Use of flight pass 30300 2000 300 712 35312 52812
Oct-11 Tor - Calgary North American Latitude Mayor Fennell 92530 Use of flight pass 30300 2000 300 712 35812 56718
Oct-11 Calgary - Tor North American Latitude Mayor Fennell 92530 Use of flight pass 30300 2000 300 712 36312 56218
Nov-11 Tor shyOttawa Rapidair Latitude Mayor Fennell 36634 Use of flight pass 19270 2000 300 712 24782 11852
Dec-11 Ottawa shyTor Rapidair Latitude Mayor Fennell 36634 Use of flight pass 192gt0 712 24282 12352
Jan-12 Tor shyOttawa Rapidair Latitude Mayor Fennell Use of flight pass 21610 712
Jan-12 Ottawa shyTor Rapidair Latitude Mayor Fennell Use of flight pass 21610 712
May-12 Tor - Saskatoon North American Latitude Mayor Fennell Use of flight pass 33810 2000 300 712 2500 39322 53208
Jun-12 Saskatoon shyTor North American Latitude Mayor Fennell 92530 Use of flight pass 33810 2000 300 712 2000 38822 53708
Sep-12 Tor shy Montreal Rapidair Latitude Mayor Fennell 36634 Use of flightpass 21610 2000 300 712 2500 27122 9512
Sep-12 Montreal shy Tor Rapidair Latitude Mayor Fennell 36634 Use of flight pass 21610 2000 300 712 2500 27122 9512
Oct-12 Tor - Bagotville Flight Passes - correction Mayor Fennell 92350 PI Use of flight pass
Oct-12 Bagotville - Tor Flight Passes - correction Mayor Fennell 92350 [71 Use of flight pass 2500
Tor shyMontreal Rapidair Latitude Mayor Fennell 36634 Use of flight pass 2500
Montreal shyTor Rapidair Latitude
North American Latitude
Mayor Fennell Mayor Fennell
36634
92530 Use of flight pass Use of flight pass IP
North American Latitude Mayor Fennel 92530 Use of flight pass
Toronto shyOttawa Ontario Pass Latitude MayorFennell 45792 W Use of flight pass Feb-13 Ottawa shyToronto Ontario Pass Latitude Mayor Fennell 45792 [8] Use of flight pass 2000
Mar-13 Tor - Prince George North American Latitude Mayor Fennell 95858 Use of flight pass 2500
Mar-13 Prince George - Tor North American Latitude Mayor Fennell 95856 Use of flight pass
Mar-13 Tor - Edmonton North American Latitude Mayor Fennell 95858 Use of flight pass 55522
Edmonton shyTor North American Latitude Mayor Fennell 95858 Use of flight pass 55522
Apr-13 North American Latitude Mayor Fennell 95656 Use of flight pass
Apr-13 Halifax shyTor North American Latitude Mayor Fennell 95856 Use of flight pass 55522
May-13 Tor-Regina North American Latitude Mayor Fennell 95658 Use of flight pass
May-13 Regina-Tor North American Latitude Mayor Fennell 95858 Use of flight pass 2000
May-13 Tor - Vancouver North American Latitude Mayor Fennell 95858 Use of flight pass
Jun-13 Vancouver shyTor North American Latitude Mayor Fennell 95856 Use of flight pass
Aug-13 Toronto shyOttawa Ontario Pass Latitude Mayor Fennell 45792 [8] Use of flight pass 712
Aug-13 Ottawa shyToronto Ontario Pass Latitude Mayor Fennell 45792 [8] Use of flight pass 712
Sep-13 Tor - St Johns North American Latitude Mayor Fennell 95857 Use of flightpass
Sep-13 St Johns - Tor North American Latitude Mayor Fennell 95857 Use of flight pass
Toronto shyOttawa Ontario Pass Latitude Mayor Fennell 45792 [81 Use of flight pass
Ottawa shyToronto Ontario Pass Latitude Mayor Fennell 457 92 W Use of flight pass
Sub-Total - Current Term of Council 3092162 1SS79S4
To be read in conjunction with Oeloittes Forensic Report Private and Confidential Page 1 of 3
Schedule 2
The Corporation of the City of Brampton Amounts Repayable for Mayor Fennell Related to the Use of Flight Passes
Calculation of Faro
Calculated Date
(Note 1) Vendor Name
(Note 1) Description of Expense
(Notel) Expense
Incurred by Amount
(Note 1) Deloitto Finding
Airfare
(Note 2) NAV
(Note 3)
Insurance
(Note 4) ATSC
(Note 6) AIF
(Note 6) Total
Airfare Expense Policy Breach Amount
G = B-raquoC+
D+E+F
Prior Term of council
Apr-08 Toronto shyDallas North America shyLatitude Mayor Fennell Use of flight pass
Jun-08 Toronto - Chicago North America shyLatitude Mayor Fennell Use of flight pass
Jun-08 Toronto - Chicago North America shyLatitude Mayor Fennell Use of flight pass
Jul-08 Toronto - Calgary North America bull Latitude Mayor Fennell Use of flight pass
Jul-08 Calgary - Toronto North America shyLatitude Mayor Fennell 70900 Use of flight pass
Aug-08 Toronto bull Dallas North America shyLatitude Mayor Fennell 70900 Use of flight pass
Aug-08 Pallas - Toronto North America bull Latitude Mayor Fennell 70900 Use of flight pass 300
Nov-08 Toronto shyOttawa North American Latitude Mayor Fennell 77400 Use of flight pass 300
Nov-08 Ottawa shyToronto North American Latitude Mayor Fennell 77400 Use of flight pass 22160 2000 300 712 2000 27192 50208
Jan-09 Ottawa shyToronto Canada East Pass Mayor Fennell 42000 Use of flight pass 20140 2000 300 712 2000 25152 16848
Toronto - Ottawa Canada East Pass Mayor Fennell 42000 Use of flight pass 20140 2000 300 712 2500 25652 16346
Toronto - Vancouver bull Victoria North American Latitude Mayor Fennell Use of flight pass
Victoria - Vancouver bull Toronto North American Latitude Mayor Fennell Use of flight pass
Jun-09 Toronto shyVancouver North American Latitude Mayor Fennell 77400 Use of flight pass 35460 300 712 40972 36428
Jun-09 Vancouver shyToronto North American Latitude Mayor Fennell 77400 Use of flight pass 35460 300 712 40472 36928
Toronto shyOttawa Canada East Pass Mayor Fennell Use of flight pass
Jun-09 Ottawa- Toronto Canada East Pass Mayor Fennell Use of flight pass 300 712
Aug-09 Toronto - Halifax Canada East Pass Mayor Fennell Use of flight pass 300 712
Aug-09 Halifax - Toronto Canada East Pass Mayor Fennell Use of flight pass
Aug-09 Toronto - Ottawa Canada East Pass Mayor Fennell Use of flight pass
Aug-09 Ottawa - Toronto Canada East Pass Mayor Fennell 42000 Use of flight pass
Nov-09 Toronto shyOttawa Canada East Pass Mayor Fennell 42000 Use of flight pass
Nov-09 Ottawa shyToronto Canada East Pass Mayor Fennell 42000 Use of flight pass
Nov-09 Ottawa shyToronto Canada East Pass Mayor Fennell 43000 Use of flight pass
Toronto shyOttawa Canada East Pass Mayor Fennell Use of flight pass
Ottawa shyToronto Canada East Pass Mayor Fennell Use of flight pass
Toronto shyOttawa Canada East Pass Mayor Fennell Use of flight pass
Ottawa shyToronto Canada East Pass Mayor Fennell Use of flight pass
Toronto shyOttawa Canada East Pass Mayor Fennell Use of flight pass
Ottawa - Toronto Canada East Pass Mayor Fennell 43000 Use of flight pass 19850 2000 300 712 0-3 Toronto - Moncton Canada East Pass Mayor Fennell 43000 Use of flight pass 30570 2000 300 712
Mar-10 Moncton - Toronto Canada East Pass Mayor Fennell 43000 Use of flight pass 30570 2000 300 712
Mar-10 Toronto - Washington Eastern Transborder Pass Latitude Mayor Fennell 47500 Use of flight pass 37660 2000 300 1210
Mar-10 Washington - Toronto Eastern Transborder Pass Latitude Mayor Fennell Use of flight pass
Jun-10 Toronto bull Boston Eastern Transborder Pass Latitude Mayor Fennell Use of flight pass 37660 2000 300 1210 2500 43670 3830
Jun-10 Boston shyToronto Eastern Transborder Pass Latitude Mayor Fennell Use of flight pass 37660 2000 300 1210 7500 48670 -
Toronto shyOttawa Eastern Transborder Pass Latitude Mayor Fennell Use of flight pass 19850 2000 300 712 2500 25362 22138
Ottawa shyToronto Eastern Transborder Pass Latitude Mayor Fennell 47500 Use of flight pass 19850 2000 300 712 2000 24862 22638
Sub-Total - Prior Term of Council 2052700
TOTAL 5144862 2363148
To be read in conjunction with Oeloittes Forensic Report Private and Confidential Page 2 of 3
Schedule 2
The Corporation of the City of Brampton Amounts Repayable for Mayor Fennell Related to the Use of Flight Passes
Calculation of Fare
Calculated Date Vendor Name Description of Expense Expense Amount Airfare NAV Insurance ATSC AIF Total
Deloitte Finding Expense Policy(Note 1) (Note 1) (Note 1) Incurred by (Note 1) (Note 2) (Note 3) (Note 4) (Note 5) (Note 6) Airfare
Breach Amount
G = BC A B C D E I
D+E+F
Notes
[1] Source City of Brampton public report on Corporate Representation Expenses or from transaction-specific supporting documents
[2] Airfareamount is based on informationfrom Statistics Canada AviationAir Fares Canadian AirCarriers Level I Statistical Table 1 Average fares by sector and fare type group - Canadian air camers Level 1 - Schedules services i) For domestic flights from 2008 to 2012 we used the amounts listed for Domestic - Economy Flightfrom Toronto to Ottawa and Montreal were based on the short-haul average fare amount Other domestic flights were basec on the long-haul average fare amount ii)For domestic flightsfrom2013 we used the 2012 long-haulamount (S33810) increased by a 3 inflationaryfactor resulting in a calculated airfare of S34824 For flightsfrom Toronto to Ottawa and Montreal we used the 2012 short-haul amount ($21610) increased by a 3 inflationary factor resulting in a calculated airfare of $22258 iii)For flight to the United States we used the amount listed for International - Economy
[3] Navigational (NAV) Surcharge within Canada are based on distance with a fee varying from $9 to $20 We used the highest ($20) amount for each flight
[4] Accordingto AirCanadas website the insurance surcharge is S3 CADeach way for travel whollywithinCanada Some exceptions apply We used $3 for each flight
[5] The AirTravellers Security Charge (ATSC) was enacted by the Canadian Parliament For domestic itineraries the ATSC is currently $712 and for transborder itineraries the ATSC is up to $1210 We used an ATSC of $712 for all domestic flights and of S1210 for all transborder flights in our calculations
[6] AirportImprovementFees (AIF) were calculated based on the following amounts (as per locationof enplanement) Toronto $25 00
Bagotville $25 00
Calgary $3000
Casllegar S2700 (Assumed fee to include Casllegar [$700] and Vancouver [$2000] airport improvement fees) Edmonton $25 00
Halifax $2500
Moncton $2000
Montreal $25 00
Ottawa $20 00
Prince George $2000
Regina $2000
Saskatoon $2000
St Johns Newfoundland $20 00
Vancouver $2000
Victoria $3000 (Assumed fee to include Victoria ($1000) and Vancouver [$2000] airport improvement fees)
Boston $7500 (Assumed $7500 including US taxes fees and charges)
Dallas $7500 (Assumed $7500 including US taxes fees and charges) Washington $7500 (Assumed $7500 including US taxes fees and charges)
[7] Transactionswere recorded as a single entry in the Citysaccounting system fora total amount of $1847 The two related flightsegments are presented individually in order to adequately complete the calculations
[8] Flight segmentwas part ofa flight pass with10 flight credits recordedas one transactioninthe Citysaccountingsystem The individual flight segments are presented individually in order to adequatelycompletethe calculations
Private and Confidential Page 3 of 3 To be read in conjunction with Oeloittes Forensic Report
K3-b
Schedule 3
The Corporation of the City of Brampton Reconciliation of the information in the Deloitte Report dated July 30 2014 to the Amount Repayable by Mayor Fennell
Report Schedule
Description Transaction
Count
Amount per Report
Repayable Amount
Note
Sch 11 Breach of Expense Policy - Miscellaneous 11 $459 $0 [I] Sch 11 Breach of Expense Policy - Use of Flight Passes $1847 $1198 [2]
Sch 11 Breach of Amex Express Corporate Card Program Policies and Procedures
$1021 $0 [3]
Sch 11 Not Enough Information to determine Compliance with Expenses Policy- SouvenirOther
34 $5804 $0 [4]
Sch 11 Not Enough Information to determine Compliance with Expenses Policy - Total Eclipse Limousine Service
38 $144150 $0 [4]
Sch 12 Breach of Expense Policy - Use of Flight Passes 88 $68783 $16858 [5] Sch 12 Breach of Expense Policy - Expired Flight Passes $1832 $2034 [6] Sch 12 Breach of Expense Policy - Business Class Airfare $1309 $0 U)
Sch 12 Breach of Amex Express Corporate Card Program Policies and Procedures
$212 $0 [8]
Sch 13 Pre-December 2010 Breach of Expense Policy - Use of FlightPasses
95 $54062 $8647 [9]
Sch 13 Pre-December 2010 Breach of Expense Policy - Expired Flight Passes
$2854 $0 [10]
Sch 13 Pre-December 2010 Breach of Expense Policy - Business Class Airfare
$7316 $3023 [11]
Sch 13 Pre-December 2010 Breach of Expense Policy - Premium hotel rooms
$2050 $2358 [12]
Sch 13 Pre-December 2010 Breach of Amex Express Corporate Card Program Policies and Procedures
50 $30863 $0 [13]
Sch 13 Pre-December 2010 Possible Breach of Amex Express Corporate Card Program Policies and Procedures
$1123 $0 [4]
Sch 13 Pre-December 2010 Possible Breach of Purchase Card
Policies and Procedures $4725 $0 [4]
Sch 13 Pre-December 2010 Not Enough Information to determine Compliance with Expenses Policy - SouvenirOther
$149 $0 [4]
TOTAL $328559 $34118
[1] We have been advised by Finance staff that the nine charges for IQ Quizzes incurred on the Mayors wireless account have now been credited to the City Two of the eleven identified transactions relate to Employee 2 and have been repaid
[2] The repayable amount relates to the difference between the cost of the individual flight passes and calculated economy class flight costs plus 13 in taxes
[3] Five of the transactions relate to Mayor Fenell and were repaid shortly after the charges were incurred The other three transactions relate to the Mayors staff and have been repaid
[4] We did not have enough information to determine whether the expenses were in compliance with or not in compliance with policy As a result the repayable amount is $0
[5] The repayable amount relates to the difference between the cost of the individualflight passes and calculated economy class flight costs plus 13 taxes The amount repayable does not include flight passes used by individuals other than Mayor Fennell (53 of the 89 transactions were for individuals other than Mayor Fennell)
[6] The amount repayable relates to the unused portion of flight passes purchased where Mayor Fennell was the only authorized traveler including taxes
[7] These transactions relate to the Mayors Staff and have been repaid
[8] One transaction relates to Mayor Fenell and was repaid shortly after the charge was incurred The other transaction relates to the Employee 4 and has been repaid
Private and Confidential Page 1 of 2 To be read in conjunction with Deloittes Forensic Report
K3-I1
Schedule 3
The Corporation of the City of Brampton Reconciliation of the information in the Deloitte Report dated July 30 2014 to the Amount Repayable by Mayor Fennell
Notes (continued) [9] The repayable amount relates to the difference between the cost of the individual flight passes and calculated economy class
flightcosts plus 13 taxes The amount repayable does not include flight passes used by individuals other than Mayor Fennell (58 of the 95 transactions were for individuals other than Mayor Fennell)
[10] The expired flight passes were available for use by multiple employees (including individuals outside of the Mayors office) or solely by an employee other than Mayor Fennell As such we did not include these amounts as being repayable by Mayor Fennell
[11] The amount repayable represents the costs incurred for the purchase of business class tickets minus the estimated cost of the airfare (based on Mayors staff travelling at the same time) minus any partial repayments received including applicable taxes
[12] The amount repayable represents the difference between the costs incurred for the premium room minus the cost of the basic hotel room (based on charges incurred by the Mayors staff during the same time period) including applicable taxes
[13] 35 of the transactions relate to Mayor Fenell and were repaid after the charges were incurred The other 15 transactions relate to the Mayors staff and have been repaid
Private and Confidential Page 2 of 2 To be read in conjunction with Deloittes Forensic Report
K3-gt
Deloitte Deloitte LLP
33 Yonge Street Suite 210 Toronto ON M5E 1G4
Canada
Tel 416-601-6451
Fax416-601-6690
wwwdeloitteca
September 5 2014
Private and confidential
Mr John Corbett
Chief Administrative Officer
The Corporation of the City of Brampton 2 Wellington Street West Brampton ON L6Y 4R2
Dear Sir
Subject Amount Repayable by the Councillors
Further to your request please find enclosed a summary schedule of the amounts repayable by the Councillors We have also provided a schedule for each Councillor identifying the transactions to be repaid
The amount repayable is based on the transactions identified in our report dated July 30 2014 plus applicable taxes and less any amounts the Councillors have repaid up to August 15 2014 based on information provided to Deloitte by the City of Brampton Finance Department
At your request we have also included a summary schedule of the amounts repayable by the Councillors which excludes the cost of tickets for events at non-City facilities
We will be writing to you under separate cover to provide the amount repayable by the Mayor
Yours Truly
-rrujgt^_
Robert Fowlie CPA CA-IFA CFE Partner
Deloitte LLP
K3-^
The Corporation of the City of Brampton Summary of Amounts Repayable
Term of Council CorporateReference Total
Expense Accounts Accounts
Councillor Callahan Schedule 1 1740950 5000 1745950
Councillor Dhillon Schedule 2 1853 42884 44737
Councillor Gibson Schedule 3 37402 200000 237402
Councillor Hames Schedule 4 52020 52020-
Councillor Hutton Schedule 5 519195 55000 574195
Councillor Miles Schedule 6 167240 54000 221240
Councillor Moore Schedule 7 70118 70118-
-Councillor Palleschi Schedule 8 14526 14526
Councillor Sanderson Schedule 9 115245 46155 161399
Councillor Sprovieri Schedule 10 55750 200000 255750
2774299 603038 3377338
The Corporation of the City of Brampton Summary of Amounts Repayable Excluding Tickets for Events at Non-City Facilities
Term of Council CorporateReference
Expense Accounts Accounts
Councillor Callahan Schedule 1 1706450 1706450-
Councillor Dhillon Schedule 2 1853 42884 44737
Councillor Gibson Schedule 3 12100 200000 212100
Councillor Hames Schedule 4 31020 31020-
Councillor Hutton Schedule 5 444603 50000 494603
Councillor Miles Schedule 6 64240 54000 118240
Councillor Moore Schedule 7 26702 26702-
-Councillor Palleschi Schedule 8 14526 14526
Councillor Sanderson Schedule 9 58745 41155 99899
Councillor Sprovieri Schedule 10 7500 200000 207500
2367739 588038 2955777
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61
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on
Mar
ch 5
20
13
but
dxl
not
arr
ive
un
ti M
arch
6
20
13
H
otel
Ul
incl
ud
es fo
od a
nd l
iquo
r ch
arg
es
Ho
tel
at
FC
M V
an
co
uver
101
9 27
H
otel
Ml i
nclu
des
room
upg
rade
and
roo
m s
ervi
ce c
harg
es f
orfo
od a
nd l
iquo
r P
er
Die
m C
lam
at
FC
M O
tta
wa
1
01
78
L
un
ch
es
were a
va
iab
le a
t th
e c
on
fere
nce
To
tal
-C
orp
ora
to A
cco
un
ts
To
tal
-C
orp
ora
te A
cco
un
ts E
xclu
din
g T
icko
ts f
or E
von
ts a
t N
on
-Cit
y F
acil
itie
s (N
ote
3)
So
urc
e D
eia
tte
Fo
ren
sic
Rep
ort
da
ted
Jul
y 30
2
01
4
Am
ou
nt
rep
aya
ble
in
clu
des
sa
les
taxe
s C
ty f
acl
ies
incl
ude
the
Ro
se T
heat
re a
nd P
ower
Ade
Cen
tre
To
be r
ead
n co
njun
ctio
n w
ith
Del
oa
es
For
ensi
cC
on
fid
en
tia
l
Schedule 3
The Corporation of the City of Brampton Amounts Repayable for Grant Gibson
Date Vendor Namo
(Note 1) (Note 1)
Torm of Council Exponso Account
Breach of Expenso Policy
Dec-10 P-CARD - ZONTA CLUB OF BRAMPTON
Jan-11 TRANSFER JOURNAL JAN 2011
Aug-11 TH11-34 Jun-12 TJTH-12-39
Nov-12 ZONTA CLUB OF BRAMPTON - CALEDON May-13 BRAMPTON BEAST HOCKEYCLUB
Corporato Accounts
Breach of Policy - Community Use of Suite Policy 1420
Jan-2011
Feb-2011
Mar-2011
Jan-2012
Notes
Source Deloitte Forensic Report dated July 302014(1) (2) Amount repayable includes sales taxes
(3) City facilities includethe Rose Theatre and PowerAde Centre
Description of Expenso (Note 1)
ZONTA CLUB tickets G Gibson
Tickets for The Good The Bad The Ugly - Feb 26710 Art of Jazz Festival Passes
Tickets for Brampton Global Jazz amp Blues Festival Series Women of Achievement
Founder Club Seats
PowerAde Suite - Brampton Battalion PowerAde Suite - Brampton Battalion PowerAde Suite - Brampton Battalion PowerAde Suite - Brampton Battalion
Amount Dolortte Finding
(Note 1)
16209 Spouse used one of two tickets 5000 Spouse used one of two tickets
16000 Spouse used one of eight tickets 456 00 Spouse used one of four tickets for some nights
9000 Spouse used ticket 131515 Donated tickets to specified community group except for 3 games attended with spouse
Total bull Term of Council Expense Account Total - Term of Council Expense Account Excluding Tickets for Evonts at Non-City Facilities (Note 3)
50000 Councillor attended with wife and some family members No specific record of other attendees 50000 Councillor attended with wife and some family members No specific record of other attendees 50000 Councillor attended with wife and some family members No specific record of other attendees 50000 Tickets provided to local Brampton family and mends
Total bull Corporato Accounts Total bull Corporato Accounts Excluding Tickets for Events at Non-City Facilities (Note 3)
Amount Repayablo (Note 2)
9000
2500
2000
7600
9000
7302
37402
500 00
500 00
500 00
50000
200000
7^
SO
To be read in conjunction with Deloittes Forensic ReportPrivate and Confidential
Schedule 4
The Corporation of the City of Brampton Amounts Repayable for Sandra Hames
Date Vendor Namo Description of Expenso Amount Doloitto Finding Amount Repayable (Note 2)
(Noto 1) (Noto 1) (Noto 1) (Noto 1)
Term of Council Exponso Account
Broach of Expense Policy
Jun-11 ROTARY CLUB OF BRAMPTON SOUTH Lobster amp Chicken Dinner - Fundraising Project 30000 Spouse used one of four tickets 7500
Jul-11 CHINGUACOUSY LIONS CLUB BBQ Fundraiser Tickets 8000 Spouse used one of two tickets 4000
Jul-11 SANDRA HAMES Lobster Fest Tickets 15000 Spouse used one of two tickets 7500
Aug-11 Oct-11
2011-37 2011-41
Cabaret Ticket 283871
Symphony Tickets Subscription 12698 Spouse used one of four tickets No information on use of other 2 tickets 40000 Spouse used one of two tickets in series One series donated to specific community group No
3700
4000
information on use of other 3 series
Oct-12 ROSE THEATRE 4 Tickets shyRose Orchestra Gala 60000 Spouse used one of four tickets No information on use of other 2 tickets 15000
Jul-13 CHINGUACOUSY LIONS CLUB Chinguacousy Lions B8Q bull 2 tickets 4000 Spouse used one of two tickets 2000
Jul-11 SANDRA HAMES Ottawa Business - Jun 30 - Jul 2 - Mileage 49296 Mileage claim was not reduced by 160km to reflect monthly car allowance 8320
Total bull Term of Council Expenso Account Total - Term of Council Expenso Account Excluding Tickots for Events at Non-City Facilities (Note 3)
Notes
(1) Source Deloitte Forensic Report dated July 30 2014
(2) (3)
Amount repayable includes sales taxes City facilitiesinclude the Rose Theatre and PowerAde Centre
7^
To be read in conjunction with Deloittes Forensic ReportPrivate and Confidential
Schedule 5
The Corporation of the City of Brampton Amounts Repayable for John Hutton
Date
(Note 1)
Vendor Name
(Note 1)
Description of Expense (Noto 1)
Amount
(Note 1) Deloitte Finding Amount Repayable (Note 2)
Torn) of Council Exponso Account
Breach of Expense Policy
Jan-11 NPC ALUMNI ASSOCIATION Membership - 2 years 4 hardcopy of blue book 15050 Two year membership Not a community membership 150 50
Feb-12 ALUMNI ASSOCIATION OF THE NPC Membership Renewal 15050 Two year membership Not a community membership 150 50
Jan-13 ALUMNI ASSOCIATION OF THE NPC SCHOOL 2013 Membership 75 25 One year membership Not a community membership 7525
Dec-13 NPC ALUMNI ASSOCIATION NPC Alumni - membership 7525 One year membership Not a community membership 7525
May-11 ONTARIO PARKS ASSOCIATION Ontario Parks Association Anniversary- Registration 30000 Not an eligible professional and busines development expense 30000
Nov-11 ONTARIO PARKS ASSOCIATION Refund of Golf Fees (14000) Refund relates to OPA registration (golf fees) (14000)
Aug-11 JOHN HUTTON Ontario Parks Association - Aug 19 - 2111 - Accomodations 37290 Not an eligible professional and busines development expense 372 90
reimbursement
Sep-11 JOHN HUTTON Ontario Parks Association 12595 Not an eligible professional and busines development expense 135 00
Jul-11 ONTARIO PARKS ASSOCIATION Donation - OPAs 75th Anniv Legacy Garden 50000 Not an eligiblecommunity involvement expense Counallor intended donation to be from 500 00
City (not his account) Dec-10 OLDTIMER BENEFIT HOCKEY NHL Alumni Benefit Hockey Game - Feb 4 7571 Spouse used one of four tickets 1893
Jan-11 TRANSFER JOURNAL JAN 2011 Tickets for The Good The Bad The Ugly - Feb 26710 5000 Spouse used one of two tickets 25 00
Feb-11 JOHN HUTTON 2 Tickets to Huttonvilie UC Groundhog Supper - Feb 311 3000 Spouse used one of two tickets 15 00
Mar-11 BRAMPTON shyHEART LAKE ROTARY CLUB 20th anniversary tickets - Mar 2611 10000 Spouse used one of two tickets 50 00
May-11 JOHN HUTTON Huttonvilie U C Ham Dinner - Apr 1411 3000 Spouse used one of two tickets 1500
May-11 TJ-2011-17 Brampton Symphony Subscription 30000 Spouse used one of two tickets for five separate events 150 00
Jun-11 JOHN HUTTON Tickets for FFCP Spring Breakfast amp norval UC BBQ 6600 Spouse used one of two tickets 33 00
Jul-11 JOHN HUTTON Huttonvilie U C Lobster Dinner - Jun 17 amp Home Church Beef BBQ - Jun 10400 Spouse used one of two tickets 52 00
11
Jul-11 TH-11-25 ORDER 0274628 Subscription to various Rose Theatre events 132000 Spouse used one of two tickets for thirteen separate events 66000
Aug-11 TH11-35 REM 280704 - Bobby McFerrin 7201 Spouse used one of four ticekts 1800
Sep-11 JOHN HUTTON Annual Pork BBQ 2600 Spouse used one of two tickets 1300
Oct-11 JOHN HUTTON Colours In The Storm - Tickets 4000 Spouse used one of two tickets 20 00
Nov-11 JOHN HUTTON Huttonvilie United Church Shore Supper - Oct 2011 3000 Spouse used one of two tickets 1500
Dec-11 TH1147 BCB Christmas at The Rose 4000 Spouse used one of two tickets 20 00
Feb-12 JOHN HUTTON Huttonvilie United Church Groundhog Day Supper - Feb 212 3000 Spouse used one of two tickets 1500
Mar-12 JOHN HUTTON Huttonvilie United Church Ham Supper - Mar 2212 3200 Spouse used one of two tickets 1600
Apr-12 2012-18 Rose Summer Series Subscription 15611 Spouse used one of two tickets at four separate events 78 06
May-12 TJ THEATRE 12-30 20122013 Rose Theatre Subscription 57729 Spouse used one of two tickets at six separate events 288 65
Jun-12 JOHN HUTTON Norval United Church Chicken BBQ - Jun 212 2600 Spouse used one of two tickets 13 00
Jun-12 JOHN HUTTON Huttonvilie UC Lobster Dinner - Jun 1512 8000 Spouse used one of two tickets 40 00
Sep-12 STE LOUISE OUTREACH CENTRE OF PEEL 30th Anniversary Gala - Tickets 6000 Spouse used one of two tickets 30 00
Sep-12 JOHNHUTTON 2 tickets to Union PresbyterianChurch Pork BBQ - Sep 2912 3000 Spouse used one of two tickets 15 00
Oct-12 CHINGUACOUSY LIONS CLUB 2 Tickets - Anniversary Dinner 13000 Spouse used one of two tickets 65 00
Nov-12 SHARE AGRICULTURE FOUNDATION Share Concert 5000 Spouse used one of two tickets 25 00
Dec-12 TRF DECEMBER 2012(1) Christmas at the Rose 12000 Spouse used one of two tickets al two separate events 7500
Feb-13 BRAMPTON BOARD OF TRADE Mayors Luncheon 11000 Spouse used one of two tickets 55 00
Feb-13 CANADA SKATES Jan 12 Performance Tickets 8000 Spouse used one of two tickets 4000
Apr-13 JOHNHUTTON 2 Tickets for Huttonvilie United Church Ham Dinner 3000 Spouse used one of two tickets 1500
May-13 ROTARY CLUBOF BRAMPTON- HEART LAKE 8 Tickets For Annual Poor Boys ampGirts Luncheon 28000 Spouse used one of eight tickets 35 00
May-13 JOHNHUTTON Norval UC Chicken BBQ 3000 Spouse used one of two tickets 15 00
May-13 Jul-13
Rose Theatre Rose Theatre
2 Senior Subscriptions Rose Orchestra Tickets for The Santaland Diaries amp 1314 Subscription
39600 53450
Spouse used one of two tickets at six separate events Spouse used one of two tickets at six separate events
19800
267 25
Oct-13 ROSE THEATRE Retruned tickets for Jesse Cook amp Santaland Diaries (14950) Tickets returned (7475)
Aug-13 JOHN HUTTON Chingacousy Lions Annual Steak BBQ - 2 Tickets 4000 Spouse used one of two tickets 2000
Sep-13 ROSE THEATRE 2 Tkts C Hadfield Nov 26713 12100 Spouse used one of two tickets 60 50
Od-13 JOHNHUTTON 2 Ttckets for Union Presbyterian Chruch 3000 Spouse used one of two tickets 15 00
Od-13 FEDERATION OF FILIPINO CANADIANS 3 Tickets Harvest Breakfast 7500 Spouse used one of three tickets 25 00
Oct-13 SHARE AGRICULTURE FOUNDATION 2 Tickets for SHARES Annual Dinner 15000 Spouse used one of two tickets 75 00
Apr-13 Oct-13
Rose Theatre BRAMPTON BEAST HOCKEY CLUB
Rose Summer Theatre Tickets
Founders Club Seats
21700 Spouse used one of two tickets at four separate events 131515 Seasons tickets purchased Councillorattended games with spouse and friends and gave
108 50
73021
some tickets to community volunteers No specific record of attendees
Dec-11 BELL CANADA Dec 211 10667 Expense paid twice 10667
Dec-11 JOHNHUTTON Bell Canada shyDec11 10667 Expense paid twice 106 67
Dec-13 EDC031 Souvenir-Apr 122013 25888 Donation exceeds limit of S250 888
Total - Term of Council Expense Account Total - Term of Council Expense Account Excluding Tickots for Events at Non-City Facilities (Noto 3)
To be read in conjunction with Deloittes Forensic ReportPrivate and Confidential
Th
e
Da
te
(No
to1)
Co
rpo
rate
Bro
ach
of
Ju
n-2
01
3
Bre
ach
of
Do
c-2
01
1
No
tes
(1)
(2)
(3)
Pri
vate
an
dR
epo
rt
So
Sch
ed
ule
S
Co
rpo
rati
on
of th
e C
ity
of
Bra
mp
ton
A
mo
un
ts R
epa
yab
le f
or J
oh
n H
utt
on
Ven
do
r N
am
e
Des
crip
tio
n o
f E
xpo
nso
A
mo
un
t D
eloi
tte
Fin
ding
A
mo
un
t R
epa
yab
le (
No
to 2
) (N
ote
1)
(No
tel)
(N
ote
1)
Acco
un
ts
Lu
nch
an
d D
inn
er
Sp
on
so
rsh
ip P
oli
cy
Car
abra
m O
peni
ng C
erem
on
ies
100
00
Sp
ou
se u
sed
one
of tw
o ti
cket
s
Not
a a
n ev
ent
cove
red
by P
olic
y 14
50
Po
licy -
Co
mm
un
ity U
se o
f S
uit
e P
oli
cy 1
42
0
Po
wer
Ad
e S
uit
e -
Bra
mp
ton
Bat
tali
on
500
00
Att
ende
d g
am
e w
ith
fam
ily
To
tal
-C
orp
ora
te A
cco
un
ts
Tot
al bull
Cor
pora
te A
cco
un
ts E
xclu
ding
Tic
kets
for
Eve
nts
at
Non
-Cit
y F
acil
itie
s (N
ote
3)
Sour
ce
Del
oitt
e F
oren
sic
Rep
ort d
ated
Jul
y 3
02
01
4
Am
ount
rep
ayab
le i
nclu
des
sale
s ta
xes
Cit
yfa
cilit
ies
incl
udet
heR
ose
The
atre
and
Pow
erA
deC
entr
e
To
be r
ead
in c
onju
ncti
on w
ith
Del
oitt
es
For
ensi
c C
on
fid
enti
al
Schedule 6
The Corporation of the City of Brampton Amounts Repayable for Gael Miles
Date Vendor Name
(Note 1) (Note 1)
Term of Council Expense Account
Breach of Expense Policy
Jun-11 ROTARY CLUB OF BRAMPTON SOUTH
May-12 AMEX-BBOT Oct-12 ROSE THEATRE
Dec-12 GAEL MILES
Jul-13 GAEL MILES
Apr-12 MARKETING PAD INC Apr-13 MARKETING PAD INC Dec-13 GAEL MILES
Aug-13 ROGERS ATampT WIRELESS Dec-13 GAEL MILES
Corporate Accounts
Breach of Lunch and Dinner Sponsorship Policy
Jun-2012
Breach of Expense Policy
Jun-2013
Description of Expense (Note 1)
Lobster amp Chicken Dinner - fundraising project Business Person of the year Gala 4 Tickets bull Rose Orchestra Gala
Rotary Fundraiser 4 tickets for Rotary Club Brampton South Web Hosting Fee Hosting Website Miles bull National Safety Conference Chicago bull mileage Aug113 Miles - National Safety Conference Chicago - Per diem
Brampton Arts Council Golf and Dinner
FCM Vancouver Per Diem
Amount Deloitte Finding
(Note 1)
30000 Spouse used one of two tickets 61236 Family used three of six tickets (spouse and daughters) 60000 Spouse used one of four tickets 25000 Spouse used one of two tickets 300X Spouse used one of four tickets
5088 Static website last used for election campaign Charge should be $17299 17299 Static website last used for election campaign 71192 Mileage claim not reduced by 160km to reflect car allowance 15297 Personal calls $10 not reimbursed Councillor stated she intends to reimburse
42500 Per diem claimed for lunch that was available at the conference
Total bull Term of Council Expense Account Total - Term of Council Expense Account Excluding Tickets for Events at Non-City Facilities (Note 3)
48000 Councillor did not attend the event Spouse and guest attended Policy required return of tickets for distribution according to guest protocol
35377 Meals claimed on June 4th 2013 Councillor returned early from tnp on June 3rd 2013 Councillor stated that she intends to repay this amount
Total bull Corporate Accounts Total - Corporate Accounts Excluding Tickets for Events at Non-City Facilities (Note 3)
Amount Repayable
(Note 2)
15000
68000
15000
12500
7500
19210
19210
8320
1000
ISPO
167240
Notes
d) Source Deloitte Forensic Report dated July 30 2014 Amount repayable includes sales taxes(2)
(3) City facilities include the Rose Theatre and PowerAde Centre
To be read in conjunction with Deloittes Forensic ReportPrivate and Confidential
Schedule 7
The Corporation of the City of Brampton Amounts Repayable for Elaine Moore
Date
(Note 1)
Vendor Name
(Note 1)
Description of Expense (Note 1)
Amount
(Note 1) Deloitte Finding
Amount Repayable (Note 2)
Term of Council Expenso Account
Breach of Expense Policy
Jan-11 ROBBIE BURNS
Mar-11 UNITED ACHIEVERS CLUB
Oct-11 BRAMPTON ACCCC
Feb-12 AMEX shyLORNE SCOTS
Apr-12 TH-12-15
Jun-12 TJ TH-12-40
Feb-13 UNITED ACHIEVERS CLUB
Mar-13 AMEX shyLORNE SCOTS
Mar-13 AMEX - WOHC FOUNDATION
Jun-13 BRAMPTON BEAST HOCKEY CLUB
Oct-12 OLIVE BRANCH OF HOPE
Dinner Dance bull Jan 2911
Celebrity Men Who Cook - Table of 8 Christmas Party bull Table of 8 Robbie Burns Dinner Dance Tickets
Brampton Symphony Orchestra Tickets - Order 9 299057 bull May 512 Tickets for Brampton Global jazz amp Blues Festival Series Celebrity Chef - 2 Tickets Robbie Bums Dinner Dance Tickets
Toronto Maple Leafs Alumni Game Founder Club Seats
Celebrate Life Fundraiser
40000 32000 32000 33110 32000
45600 9000
18000 6000
1315 15 300ro
Spouse used one of eight tickets No information on use of other tickets Spouse used one of eight tickets No information on use of other tickets Spouse used one of eight tickets No information on use of other tickets Tickets used by family including spouse Other non-famiJyattendees Tickets used by family including spouse Other non-family attendees
Spouse used one of four tickets at three separate events Spouse used one of two tickets Spouse used one of four tickets Spouse used one of four tickets Spouse used three tickets Remainder of games donated to specific community group Family members used two tickets
5000
4000
4000
12416
8000
11400
4500
4500
1500
7302
7500
Total - Term of Council Expense Account
Total - Term of Council Expense Account Excluding Tickets for Events at Non-City Facilities (Note 3)
70118
Notes
(1) (2) (3)
Source Deloitte Forensic Report dated July 302014 Amount repayable includes sales taxes City facilities include the Rose Theatre and PowerAde Centre
7=
To be read in conjunction with Deloittes Forensic ReportPrivate and Confidential
Schedule 8
The Corporation of the City of Brampton Amounts Repayable for Paul Palleschi
Date
(Notel) Vendor Name
(NotoD
Description of Expenso (NotoD
Amount
(NotoD Dololtto Finding Amount Ropayablo (Noto 2)
Term ofCouncil Exponso Account
preach of Expense Policy May-13 Nov-13
BRAMPTONBEAST HOCKEYCLUB PAUL PALLESCHI
2 Seats for Founders Club Reimbursement for Beast Tickets
131515 Personal purchase of seasons tickets (131515) Reimbursement of personal purchase Reimbursement should be S1460
146041
(131515)
Total-Term of Council Exponso Account Total -Term of Council Expenso Account Excluding Tickets for Evonts at Non-City Facilities (Noto 3)
Notes
(1) Source Deloitte Forensic Report dated July 302014 (2) Amount repayable includes sales taxes (3) City faciixies includethe Roso Theatre and PowerAde Centre
To be read in conjunction with Delottes Forensic Report Private and Confidential
Sch
ed
ule
Th
eA
mo
un
ts
Dsto
(No
toD
Tor
m
Bro
ach
of
Feb
-11
Ma
r-1
1
Jul-
11
Aug
-11
Ja
n-1
2
Feb
-12
Ma
r-1
2
Apr
-12
May
-12
Oct-
12
Dec-1
2
Ja
n-1
3
Ma
r-1
3
Dec-1
3
Bre
ach
of
Dee
-11
Cor
pora
te
Bre
ach
of
Ju
n-2
01
3
Bre
ach
of
Oec-2
01
2
No
tes
(1)
(2)
13)
Pri
vate
an
dR
epo
rt
7^
DO
9
Co
rpo
rati
on
oft
he C
ity
of
Bra
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ton
R
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le fo
r Jo
hn
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nd
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n
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r N
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(No
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nt
Exp
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[red
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s
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ce
Del
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sic
Rep
ort
date
d Ju
ly 3
0 2
014
Am
ount
rep
ayab
le i
nclu
des
sale
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xes
Cit
yfa
cilit
ies
incl
udet
he R
ose
The
atre
and
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erA
de C
entr
e
Co
nfi
den
tia
l
Des
crip
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f E
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se
(No
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Fu
nd
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2 T
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KA
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kets
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non
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kets
for
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inn
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ce
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n D
inne
r T
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ual
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Apr
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ickets
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t
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inn
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ie S
um
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ou
nt
Ro
pa
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io (
No
to
21
95
00
40
00
18
00
0
13
66
0
45
00
40
00
57
70
45
00
98
50
12
5 0
0
45
00
40
00
45
00
45
00
Am
ou
nt
Del
oit
te F
ind
ing
(N
oto
D
190
00
Sp
ou
se u
sed
one
of t
wo
tick
ets
600
0 S
po
use
use
d o
ne o
f tw
o ti
cket
s
360
00
Sp
ou
se u
sed
one
of t
wo
tick
ets
Cou
ncJo
r st
ated
he
inte
nds
to r
eim
burs
e
273
20
Sp
ou
se u
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Schedule 10
The Corporation of the City of Brampton Amount Repayable for John Sprovieri
Dato Vendor Name Description of Expense Amount Deloitte Finding Amount Repayablo (Noto 2) (Note 1) (NotoD (Note 1) (Noto 1)
Ternof Council Expense Account
Broach of Expense Policy
Mar-11 FILIPINO ATHLETIC ASSOCIATION OF Dinner Dance Tickets - Feb 16711 5000 Spouse used one of two tickets 2500
Feb-12 I ROCK PINK CANCER RELIEF INC Sponsorship 500 00 Spouse used one of ten tickets 5000
May-12 ST MARGUERITE DYOLMLLE PARISH Benefit Dinner Dance 18500 Spouse used one of two tickets 9250
May-13 ST MARGUERITE DYOUVILLE PARISH Tickets For Fr James Tobin 50th Anniversary Event 13000 Spouse used one of two tickets 6500
Jul-13 WILLIAM OSLER HEALTH SYSTEM FOUNDATION Osier Foundation Benefit Conceit 50000 Spouse used one of two tickets 25000
Dec-13 JOHN SPROVIERI Meals per diem for India trade mission 1275 00 Three meals per day claimed before trip Trip Itinerary indicates that many meals were provided 7500
on Trade Mission
Total bull Term of Council Expense Account Total - Term of Council Expense Account Excluding Tickets for Events at Non-City Facilities (Note 3)
Corporato Accounts
Broach of Policy - Community Use of Suite Policv 1420
Dec-2011 PowerAde Suite - Brampton Battalion 500 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 500 00
Jan-2012 PowerAde Suite - Brampton Battalion 50000 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1450 50000
Feb-2012 PowerAde Suite - Brampton Battalion 200 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 200 00
Oct-2012 PowerAde Suite - Brampton Battalion 200 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 20000
Jan-2013 PowerAde Suite - Brampton Battalion 200 00 Tickets residentprovided to same did not meet tho business purpose criteria in Policv 14 2 0 200 00
Jan-2013 PowerAde Suite - Brampton Beast 200 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 20000
Jan-2013 PowerAde Suite - Brampton Beast 200 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 200 00
Total bull Corporate Accounts Total bull Corporate Accounts Excluding Tickets for Events at Non-City Facilities (Note 3
Notes
(1) (2) (3)
Source Deloitte Forensic Report dated July 302014 Amount repayable includes sales taxes City facilities include the Rose Theatre and PowerAde Centre
(jo
o
To be read in conjunction with Delorttes Forensic ReportPrivate and Confidential
K3-3I
SECTION GENERAL
SUBJECT Lunch and Dinner Sponsorship POLICY 1450
EFFECTIVE January 26 2005 REPLACES Policy dated March 12001 PAGE 1 of 3
APPROVED BY CW024-2001 CW031-2005 PROCEDURES UPDATED BY na
POLICY STATEMENT
This policy sets forth a coordinated approach for managing the Corporations sponsorship participation at community based lunch and dinner events to ensure that the Citys support and attendance at such events is visible
PURPOSE
The policy outlines a procedure as to how the Mayor Councillors and staff register for an event prioritizes booking and addresses the process to be followed when bookings change in keeping with the intent to ensure that the Citys presence at events is visible
In order to manage requests for sponsoring dinner and lunch events the MAJOR dinner and lunch policy supports the purchase of table(s) at each approved event to a budget amount approved each year
SCOPE
The policy applies to the Mayor Councillors City Employees and communitybusiness representatives (eg volunteers)
The policy does not apply to persons who are registered for an event yet are unable to attend the event due to illness or unforeseen circumstances
PROCEDURE
Each year staff shall submit a report to Council through Committee of Council recommending a list of community lunch and dinner events to be sponsored under this policy
For lunch events a Councillor may register for a maximum of one ticket For dinner events a Councillor shall have the option to register for a maximum of two tickets for himherself and a guest A guest can include a family member friend or other associate
www brampton ca
K3-32
SECTION GENERAL POLICY 1450SUBJECT Lunch and Dinner Sponsorship
EFFECTIVE January 26 2005 REPLACES Policy dated March 1 2001 PAGE 2 of 3
APPROVED BY CW024-2001 CW031 -2005 PROCEDURES UPDATED BY na
Upon approval of the annual events to be sponsored by the City staff shall publish the list of sponsored events and circulate it to the Mayor and Councillors so that individual Councillors may indicate their preference The Mayor and Councillors would select the events they wish to attend and notify the Council Office Supervisor The Council Office Supervisor shall coordinate with PR to arrange registration
When tickets are not available in advance of the event Councillors andor staff shall attend the registration table on the day of the event to confirm seating or table assignment
Registered Councillors shall confirm with the Council Office Supervisor their intention to attend or cancel at least one week before the event date for which heshe is registered
Registrants who cancel their booking should notify the Council Office Supervisor A waiting list will be referred to at this time and the guest protocol outlined below shall be followed
Registrants who attend the event as a guest of a non-city party and do not notify the City of Brampton of their decision not to use the City purchased ticket(s) shall be required to reimburse the City for the equivalent of the registration from their Councillor Expense Account or personal funds
Should reservations for a table not be fully pre-registered one week before the event Economic Development amp Public Relations staff shall invite alternates based on the following guest protocol
bull Councillors
bull Members of Senior Management
bull City Staff bull Board Members of CommunityService Clubs Business Associations other Community
Associations
bull Economic Development Contacts bull Volunteers on City Committees Programs and Activities
Friends and family members related to the above categories are not permitted unless they are a guest of the Mayor Councillor or staff member also in attendance at the event
bullv
niiniiiiMSn iiiniiiiilfiljlfn
CITY OF BRAMPTON
www brampton en
K3-33
SECTION GENERAL
SUBJECT Lunch and Dinner S ponsorship POLICY 1450
EFFECTIVE January 26 2005 REPLACES Policy dated March 1 2001 PAGE 3 of 3
APPROVED BY CW024-2001 CW03 1-2005 PROCEDURES UPDATED BY na
Members of Senior Management Team are encouraged to attend events which relate to the services offered by their respective departments
ACCOUNTABILITY
Staff in the Economic Development amp Public Relations Department shall select the events prepare reports arrange for registration and payment of the City sponsorship and coordinate the distribution of tickets (if applicable) in advance of the event The Council Office Administrative staff shall coordinate the scheduling of the respective registrant with the Economic Development amp Public Relations Department Through Committee of Council City Council shall approve the annual list of events to be sponsored under this policy
The Economic Development amp Public Relations Department shall report annually to the Council Office Committee with respect to the policy effectiveness
ADMINISTRATION
The Economic Development and Public Relations Department shall administer this policy in cooperation with the Council Office of the Council and Administrative Services Division of the Management and Administrative Services Department
CONTACT
Mara Ciccotelli Administrative Assistant Economic Development amp Public Relations Department 905shy874-2145
Linda Mclnnis Council Office Supervisor 905-874-2639
CITY OF BPAMPTOM
www brampton c a
K3-3H
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 1 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
POLICY STATEMENT
The City of Brampton rented suite at the Brampton Centre for Sports amp Entertainment (BCSE) is available for public use by Bramptons community groups at no charge subject to provisions of this policy and the operators of the BCSE
The City of Brampton also has access through contract with the BCSE to a limited number of events in a second suite The use of this second suite is also included in this policy
PURPOSE
The City of Brampton rents a suite (121) at the Brampton Centre for Sports amp Entertainment (BCSE)
The suite shall be used by the Mayor and members of City and Regional Council for the following business purposes only
bull To support or sponsor the activities including fund raising initiatives of local community groups bull To recognize and promote the efforts and goodwill of community groups bull To promote economic development bull As part of a rewards and recognition program for leaders in the community
SCOPE
This policy establishes the use of the suite and identifies a process for distributing events to the community at large For the purpose of this policy community groups means volunteer non-profit community groups located in Brampton as well as registered charities whose services are available to Brampton residents The City of Brampton use of the rented suite shall only be used for the businesses purposes outlined above
CITY O P T O M
wwwcitybramptononca
kV3gtpound
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 2 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
PROCEDURE
Upon receiving the event information (either a schedule of events or flyer announcement for an unscheduled event) the Mayor and Members of Council shall contact the Business Development amp Public Relations Department to reserve their selected dates
Preferably a host shall attend the selected events Schedules and sign-up instructions shall also be posted on the Council Bulletin Board for information The policy will be administered on a first come first serve basis for Mayor and Members of City Council Staff shall monitor the usage of the suite
Distribution of Events
Commencing in each year all events that have been scheduled as of August 1 for the following season (September 1 to August 31) will be allocated for each of the following purposes according to the following priorities
Priority 1 Recognition Sponsorship of community groups Priority 2 City businesseconomic development activities
Scheduled Events
Any events scheduled in advance at the BCSE shall be available to the Mayor and Members of City Council The selection of a community group as defined in this policy shall be determined by the Member of Council (The Host) who booked the suite for the event
Business Development amp Public Relations staff shall provide the event host with tickets in advance of the game and in turn the host shall distribute the tickets to the community group(s) of their choice
Potential interest from more than one Member of Council for a particular event will be accommodated through either the second suite the City of Brampton has access to or shall be accommodated in another vacant suite at the BCSE For the latter the cost of the suitetickets and foodbeverage expenses shall be charged at the market rate offered by the BCSE All effort will be made by staff through its contact with the BCSE to accommodate multiple requests for single events
nii-i in
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IF QHAIVIPTOrg
wwwcitybramptononca
k3-3k
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 3 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
If there are events remaining after all requests by Members of City Council have been accommodated the box will be offered to community groups directly by staff for use in fundraising recognition of
volunteers or for charitable purposes To ensure fairness and equity no group will be offered the box more than once each year (unless no other community group expresses an interest in a particular event)
Unscheduled Events
All members of City Council will be advised of unscheduled events The event will be communicated in writing to the Mayor and each Member of Council with a request to respond within a specified period of time
If there are no conflicts the suite will be allocated as requested If there are conflicts staff will arrange to accommodate each request in the second suite or another vacant suite(s) at full cost to the host (tickets suite food and beverage) If no elected officials are interested in using the box for the event it will be offered to a community group by staff
Expenses Tickets
Each suite seats 14 Each allocation includes 10 box tickets at no charge An additional four box tickets can be purchased at the ticket price established for the particular events Tickets are not available during playoff games associated with major sporting leagues such as the OHL or NWHL The suite is available however and all tickets must be purchased at face value
Expenses Catering
Catering orders are the responsibility of the host using the suite When the suite has been reserved by the Mayor and members of Council catering orders will be the responsibility of the host coordinating the box for the event of the day The host will be reimbursed for catering expenses according to the City of Brampton expense policy
Catering expenses associated with non-City use are the responsibility of the individual or group using the box
CITY OF ORAMPTON
wwwcitybramptononca
K3-31
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 4 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
ACCOUNTABILITY
The Business Development amp Public Relations Department ensures the policy is administered complied with and reviewed each year The allocation process shall be reviewed by Administration amp Finance Committee of City Council on an annual basis
ADMINISTRATION
The public suite is funded through the general government cost centre and is administered by the Business Development amp Public Relations Department All allocations for use of the suite shall be coordinated by assigned staff A schedule of events and bookings will be maintained and will be made available at all times
CONTACT
Primary Dennis Cutajar Executive Director Business Development amp Public Relations (905-874-2698)
Secondary Mara Ciccotelli Administrative Assistant Business Development amp Public Relations (905-874-2145)
CITY OP QPAMPTOM
wwwcitybnimptononca
K3-H The Corporation of the City of Brampton September 82014 Page 4
Transactions with insufficient information included the following
bull Contracted driving aid services provided by Total Eclipse Limousine Service and
bull Purchases of souvenirs and other goods
Should you have any questions regarding this letter and attached schedules please do not hesitate to contact me at 416-457-6109 or Guillaume Vadeboncoeur at 613-751-5497
Yours truly
pounduampnXgt LUP
Robert Fowlie CPA CA-IFA CFE Partner
Deloitte LLP
Guillaume Vadeboncoeur CPA CA-IFA CFF Partner
Deloitte LLP
Enclosure (Schedules 12 and 3)
Schedule 1
The Corporation of the City of Brampton Amounts Repayable for Mayor Fennell
Date Vendor Name Description of Expense Expense Amount Amount Repayable (NoteDeloitte Finding
(Note 1) (Note 1) (NoteD Incurred by (Note 1) 2)
Prior Term
Breach of Expense Policy
0ct-07 Amex statement Air Canada Toronto to London Susan Fennell Mayor Fennell 440437 Purchase of business class ticket 440437
Oct-07 Amex statement Air Canada credit Mayor Fennell (55400) Purchase of business class ticket (55400)
Nov-07 Amex statement Air Canada change fee Mayor Fennell 10000 Purchase of business class ticket 10000
Minus estimated cost of economy class ticket based on cost incurred by Mayors (92740) Chief of Staff
Mar-09 Amex statement The Fairmont Empress Victoria Employee 2 216175 Hotel stay in premium room 115000
Jun-09 Amex statement The Fairmont Chateau Whistler Mayor Fennell 292675 Hotel stay in premium room 120750
Feb-13 Air Canada Ontario Pass - Latitude Mayor Fennel 457920 Expired portion of flight pass ($5085 total cost for 10 flight segments 4 flight 203400
segments expired - $5085 x 410 = $2034)
741447
Notes
(D Source Cityof Brampton public report on Mayors Office Expenses or from transaction-specific supporting documents
(2) Amount repayable includes sales taxes
I
To be read in conjunction with Deloittes Forensic ReportPrivate and Confidential Page 1 of 1
Schedule 2
The Corporation of the City of Brampton Amounts Repayable for Mayor Fennell Related to the Use of Flight Passes
Calculation of Fare
Calculated Date
(Notel) Vendor Name
(Note 1) Description of Expense
(Note 1) Expense
Incurred by Amount
(Note 1) Deloitte Finding
Airfare
(Note 2)
NAV
(Note 3) Insurance
(Note 4) ATSC
(Note 5) AIF
(Note 6) Total
Airfare Expense Policy Breach Amount
G = B+C+
D+E+F
Current Term of Council
Toronto bull Dallas North American Latitude Mayor Fennell Use of flight pass (flight date August 720091
Dallas shyToronto North American Latitude Mayor Fennell Use of flight pass [flight date August 12 20091
Toronto shyHalifax Canada East Pass Mayor Fennell Use of flight pass [flight date September 122009]
Halifax shyToronto Canada East Pass Mayor Fennell Use of flight pass [flight date September 13 2009]
Mar-11 Nfld-Tor Eastern Transborder Pass Latitude Mayor Fennell 40868 Use of flight pass
Sep-11 Tor - Casllegar North American Latitude Mayor Fennell 88124 Use of flight pass 30300 712
Sep-11 Casllegar - Tor North American Latitude Mayor Fennetl 68124 Use of flight pass 30300 712
Oct-11 Tor - Vancouver North American Latitude Mayor Fennell 88124 Use of flight pass 30300 2000 300 712
Oct-11 Vancouver shyTor North American Latitude Mayor Fennell 88124 Use of flight pass 30300 2000 300 712 35312 52812
Oct-11 Tor - Calgary North American Latitude Mayor Fennell 92530 Use of flight pass 30300 2000 300 712 35812 56718
Oct-11 Calgary - Tor North American Latitude Mayor Fennell 92530 Use of flight pass 30300 2000 300 712 36312 56218
Nov-11 Tor shyOttawa Rapidair Latitude Mayor Fennell 36634 Use of flight pass 19270 2000 300 712 24782 11852
Dec-11 Ottawa shyTor Rapidair Latitude Mayor Fennell 36634 Use of flight pass 192gt0 712 24282 12352
Jan-12 Tor shyOttawa Rapidair Latitude Mayor Fennell Use of flight pass 21610 712
Jan-12 Ottawa shyTor Rapidair Latitude Mayor Fennell Use of flight pass 21610 712
May-12 Tor - Saskatoon North American Latitude Mayor Fennell Use of flight pass 33810 2000 300 712 2500 39322 53208
Jun-12 Saskatoon shyTor North American Latitude Mayor Fennell 92530 Use of flight pass 33810 2000 300 712 2000 38822 53708
Sep-12 Tor shy Montreal Rapidair Latitude Mayor Fennell 36634 Use of flightpass 21610 2000 300 712 2500 27122 9512
Sep-12 Montreal shy Tor Rapidair Latitude Mayor Fennell 36634 Use of flight pass 21610 2000 300 712 2500 27122 9512
Oct-12 Tor - Bagotville Flight Passes - correction Mayor Fennell 92350 PI Use of flight pass
Oct-12 Bagotville - Tor Flight Passes - correction Mayor Fennell 92350 [71 Use of flight pass 2500
Tor shyMontreal Rapidair Latitude Mayor Fennell 36634 Use of flight pass 2500
Montreal shyTor Rapidair Latitude
North American Latitude
Mayor Fennell Mayor Fennell
36634
92530 Use of flight pass Use of flight pass IP
North American Latitude Mayor Fennel 92530 Use of flight pass
Toronto shyOttawa Ontario Pass Latitude MayorFennell 45792 W Use of flight pass Feb-13 Ottawa shyToronto Ontario Pass Latitude Mayor Fennell 45792 [8] Use of flight pass 2000
Mar-13 Tor - Prince George North American Latitude Mayor Fennell 95858 Use of flight pass 2500
Mar-13 Prince George - Tor North American Latitude Mayor Fennell 95856 Use of flight pass
Mar-13 Tor - Edmonton North American Latitude Mayor Fennell 95858 Use of flight pass 55522
Edmonton shyTor North American Latitude Mayor Fennell 95858 Use of flight pass 55522
Apr-13 North American Latitude Mayor Fennell 95656 Use of flight pass
Apr-13 Halifax shyTor North American Latitude Mayor Fennell 95856 Use of flight pass 55522
May-13 Tor-Regina North American Latitude Mayor Fennell 95658 Use of flight pass
May-13 Regina-Tor North American Latitude Mayor Fennell 95858 Use of flight pass 2000
May-13 Tor - Vancouver North American Latitude Mayor Fennell 95858 Use of flight pass
Jun-13 Vancouver shyTor North American Latitude Mayor Fennell 95856 Use of flight pass
Aug-13 Toronto shyOttawa Ontario Pass Latitude Mayor Fennell 45792 [8] Use of flight pass 712
Aug-13 Ottawa shyToronto Ontario Pass Latitude Mayor Fennell 45792 [8] Use of flight pass 712
Sep-13 Tor - St Johns North American Latitude Mayor Fennell 95857 Use of flightpass
Sep-13 St Johns - Tor North American Latitude Mayor Fennell 95857 Use of flight pass
Toronto shyOttawa Ontario Pass Latitude Mayor Fennell 45792 [81 Use of flight pass
Ottawa shyToronto Ontario Pass Latitude Mayor Fennell 457 92 W Use of flight pass
Sub-Total - Current Term of Council 3092162 1SS79S4
To be read in conjunction with Oeloittes Forensic Report Private and Confidential Page 1 of 3
Schedule 2
The Corporation of the City of Brampton Amounts Repayable for Mayor Fennell Related to the Use of Flight Passes
Calculation of Faro
Calculated Date
(Note 1) Vendor Name
(Note 1) Description of Expense
(Notel) Expense
Incurred by Amount
(Note 1) Deloitto Finding
Airfare
(Note 2) NAV
(Note 3)
Insurance
(Note 4) ATSC
(Note 6) AIF
(Note 6) Total
Airfare Expense Policy Breach Amount
G = B-raquoC+
D+E+F
Prior Term of council
Apr-08 Toronto shyDallas North America shyLatitude Mayor Fennell Use of flight pass
Jun-08 Toronto - Chicago North America shyLatitude Mayor Fennell Use of flight pass
Jun-08 Toronto - Chicago North America shyLatitude Mayor Fennell Use of flight pass
Jul-08 Toronto - Calgary North America bull Latitude Mayor Fennell Use of flight pass
Jul-08 Calgary - Toronto North America shyLatitude Mayor Fennell 70900 Use of flight pass
Aug-08 Toronto bull Dallas North America shyLatitude Mayor Fennell 70900 Use of flight pass
Aug-08 Pallas - Toronto North America bull Latitude Mayor Fennell 70900 Use of flight pass 300
Nov-08 Toronto shyOttawa North American Latitude Mayor Fennell 77400 Use of flight pass 300
Nov-08 Ottawa shyToronto North American Latitude Mayor Fennell 77400 Use of flight pass 22160 2000 300 712 2000 27192 50208
Jan-09 Ottawa shyToronto Canada East Pass Mayor Fennell 42000 Use of flight pass 20140 2000 300 712 2000 25152 16848
Toronto - Ottawa Canada East Pass Mayor Fennell 42000 Use of flight pass 20140 2000 300 712 2500 25652 16346
Toronto - Vancouver bull Victoria North American Latitude Mayor Fennell Use of flight pass
Victoria - Vancouver bull Toronto North American Latitude Mayor Fennell Use of flight pass
Jun-09 Toronto shyVancouver North American Latitude Mayor Fennell 77400 Use of flight pass 35460 300 712 40972 36428
Jun-09 Vancouver shyToronto North American Latitude Mayor Fennell 77400 Use of flight pass 35460 300 712 40472 36928
Toronto shyOttawa Canada East Pass Mayor Fennell Use of flight pass
Jun-09 Ottawa- Toronto Canada East Pass Mayor Fennell Use of flight pass 300 712
Aug-09 Toronto - Halifax Canada East Pass Mayor Fennell Use of flight pass 300 712
Aug-09 Halifax - Toronto Canada East Pass Mayor Fennell Use of flight pass
Aug-09 Toronto - Ottawa Canada East Pass Mayor Fennell Use of flight pass
Aug-09 Ottawa - Toronto Canada East Pass Mayor Fennell 42000 Use of flight pass
Nov-09 Toronto shyOttawa Canada East Pass Mayor Fennell 42000 Use of flight pass
Nov-09 Ottawa shyToronto Canada East Pass Mayor Fennell 42000 Use of flight pass
Nov-09 Ottawa shyToronto Canada East Pass Mayor Fennell 43000 Use of flight pass
Toronto shyOttawa Canada East Pass Mayor Fennell Use of flight pass
Ottawa shyToronto Canada East Pass Mayor Fennell Use of flight pass
Toronto shyOttawa Canada East Pass Mayor Fennell Use of flight pass
Ottawa shyToronto Canada East Pass Mayor Fennell Use of flight pass
Toronto shyOttawa Canada East Pass Mayor Fennell Use of flight pass
Ottawa - Toronto Canada East Pass Mayor Fennell 43000 Use of flight pass 19850 2000 300 712 0-3 Toronto - Moncton Canada East Pass Mayor Fennell 43000 Use of flight pass 30570 2000 300 712
Mar-10 Moncton - Toronto Canada East Pass Mayor Fennell 43000 Use of flight pass 30570 2000 300 712
Mar-10 Toronto - Washington Eastern Transborder Pass Latitude Mayor Fennell 47500 Use of flight pass 37660 2000 300 1210
Mar-10 Washington - Toronto Eastern Transborder Pass Latitude Mayor Fennell Use of flight pass
Jun-10 Toronto bull Boston Eastern Transborder Pass Latitude Mayor Fennell Use of flight pass 37660 2000 300 1210 2500 43670 3830
Jun-10 Boston shyToronto Eastern Transborder Pass Latitude Mayor Fennell Use of flight pass 37660 2000 300 1210 7500 48670 -
Toronto shyOttawa Eastern Transborder Pass Latitude Mayor Fennell Use of flight pass 19850 2000 300 712 2500 25362 22138
Ottawa shyToronto Eastern Transborder Pass Latitude Mayor Fennell 47500 Use of flight pass 19850 2000 300 712 2000 24862 22638
Sub-Total - Prior Term of Council 2052700
TOTAL 5144862 2363148
To be read in conjunction with Oeloittes Forensic Report Private and Confidential Page 2 of 3
Schedule 2
The Corporation of the City of Brampton Amounts Repayable for Mayor Fennell Related to the Use of Flight Passes
Calculation of Fare
Calculated Date Vendor Name Description of Expense Expense Amount Airfare NAV Insurance ATSC AIF Total
Deloitte Finding Expense Policy(Note 1) (Note 1) (Note 1) Incurred by (Note 1) (Note 2) (Note 3) (Note 4) (Note 5) (Note 6) Airfare
Breach Amount
G = BC A B C D E I
D+E+F
Notes
[1] Source City of Brampton public report on Corporate Representation Expenses or from transaction-specific supporting documents
[2] Airfareamount is based on informationfrom Statistics Canada AviationAir Fares Canadian AirCarriers Level I Statistical Table 1 Average fares by sector and fare type group - Canadian air camers Level 1 - Schedules services i) For domestic flights from 2008 to 2012 we used the amounts listed for Domestic - Economy Flightfrom Toronto to Ottawa and Montreal were based on the short-haul average fare amount Other domestic flights were basec on the long-haul average fare amount ii)For domestic flightsfrom2013 we used the 2012 long-haulamount (S33810) increased by a 3 inflationaryfactor resulting in a calculated airfare of S34824 For flightsfrom Toronto to Ottawa and Montreal we used the 2012 short-haul amount ($21610) increased by a 3 inflationary factor resulting in a calculated airfare of $22258 iii)For flight to the United States we used the amount listed for International - Economy
[3] Navigational (NAV) Surcharge within Canada are based on distance with a fee varying from $9 to $20 We used the highest ($20) amount for each flight
[4] Accordingto AirCanadas website the insurance surcharge is S3 CADeach way for travel whollywithinCanada Some exceptions apply We used $3 for each flight
[5] The AirTravellers Security Charge (ATSC) was enacted by the Canadian Parliament For domestic itineraries the ATSC is currently $712 and for transborder itineraries the ATSC is up to $1210 We used an ATSC of $712 for all domestic flights and of S1210 for all transborder flights in our calculations
[6] AirportImprovementFees (AIF) were calculated based on the following amounts (as per locationof enplanement) Toronto $25 00
Bagotville $25 00
Calgary $3000
Casllegar S2700 (Assumed fee to include Casllegar [$700] and Vancouver [$2000] airport improvement fees) Edmonton $25 00
Halifax $2500
Moncton $2000
Montreal $25 00
Ottawa $20 00
Prince George $2000
Regina $2000
Saskatoon $2000
St Johns Newfoundland $20 00
Vancouver $2000
Victoria $3000 (Assumed fee to include Victoria ($1000) and Vancouver [$2000] airport improvement fees)
Boston $7500 (Assumed $7500 including US taxes fees and charges)
Dallas $7500 (Assumed $7500 including US taxes fees and charges) Washington $7500 (Assumed $7500 including US taxes fees and charges)
[7] Transactionswere recorded as a single entry in the Citysaccounting system fora total amount of $1847 The two related flightsegments are presented individually in order to adequately complete the calculations
[8] Flight segmentwas part ofa flight pass with10 flight credits recordedas one transactioninthe Citysaccountingsystem The individual flight segments are presented individually in order to adequatelycompletethe calculations
Private and Confidential Page 3 of 3 To be read in conjunction with Oeloittes Forensic Report
K3-b
Schedule 3
The Corporation of the City of Brampton Reconciliation of the information in the Deloitte Report dated July 30 2014 to the Amount Repayable by Mayor Fennell
Report Schedule
Description Transaction
Count
Amount per Report
Repayable Amount
Note
Sch 11 Breach of Expense Policy - Miscellaneous 11 $459 $0 [I] Sch 11 Breach of Expense Policy - Use of Flight Passes $1847 $1198 [2]
Sch 11 Breach of Amex Express Corporate Card Program Policies and Procedures
$1021 $0 [3]
Sch 11 Not Enough Information to determine Compliance with Expenses Policy- SouvenirOther
34 $5804 $0 [4]
Sch 11 Not Enough Information to determine Compliance with Expenses Policy - Total Eclipse Limousine Service
38 $144150 $0 [4]
Sch 12 Breach of Expense Policy - Use of Flight Passes 88 $68783 $16858 [5] Sch 12 Breach of Expense Policy - Expired Flight Passes $1832 $2034 [6] Sch 12 Breach of Expense Policy - Business Class Airfare $1309 $0 U)
Sch 12 Breach of Amex Express Corporate Card Program Policies and Procedures
$212 $0 [8]
Sch 13 Pre-December 2010 Breach of Expense Policy - Use of FlightPasses
95 $54062 $8647 [9]
Sch 13 Pre-December 2010 Breach of Expense Policy - Expired Flight Passes
$2854 $0 [10]
Sch 13 Pre-December 2010 Breach of Expense Policy - Business Class Airfare
$7316 $3023 [11]
Sch 13 Pre-December 2010 Breach of Expense Policy - Premium hotel rooms
$2050 $2358 [12]
Sch 13 Pre-December 2010 Breach of Amex Express Corporate Card Program Policies and Procedures
50 $30863 $0 [13]
Sch 13 Pre-December 2010 Possible Breach of Amex Express Corporate Card Program Policies and Procedures
$1123 $0 [4]
Sch 13 Pre-December 2010 Possible Breach of Purchase Card
Policies and Procedures $4725 $0 [4]
Sch 13 Pre-December 2010 Not Enough Information to determine Compliance with Expenses Policy - SouvenirOther
$149 $0 [4]
TOTAL $328559 $34118
[1] We have been advised by Finance staff that the nine charges for IQ Quizzes incurred on the Mayors wireless account have now been credited to the City Two of the eleven identified transactions relate to Employee 2 and have been repaid
[2] The repayable amount relates to the difference between the cost of the individual flight passes and calculated economy class flight costs plus 13 in taxes
[3] Five of the transactions relate to Mayor Fenell and were repaid shortly after the charges were incurred The other three transactions relate to the Mayors staff and have been repaid
[4] We did not have enough information to determine whether the expenses were in compliance with or not in compliance with policy As a result the repayable amount is $0
[5] The repayable amount relates to the difference between the cost of the individualflight passes and calculated economy class flight costs plus 13 taxes The amount repayable does not include flight passes used by individuals other than Mayor Fennell (53 of the 89 transactions were for individuals other than Mayor Fennell)
[6] The amount repayable relates to the unused portion of flight passes purchased where Mayor Fennell was the only authorized traveler including taxes
[7] These transactions relate to the Mayors Staff and have been repaid
[8] One transaction relates to Mayor Fenell and was repaid shortly after the charge was incurred The other transaction relates to the Employee 4 and has been repaid
Private and Confidential Page 1 of 2 To be read in conjunction with Deloittes Forensic Report
K3-I1
Schedule 3
The Corporation of the City of Brampton Reconciliation of the information in the Deloitte Report dated July 30 2014 to the Amount Repayable by Mayor Fennell
Notes (continued) [9] The repayable amount relates to the difference between the cost of the individual flight passes and calculated economy class
flightcosts plus 13 taxes The amount repayable does not include flight passes used by individuals other than Mayor Fennell (58 of the 95 transactions were for individuals other than Mayor Fennell)
[10] The expired flight passes were available for use by multiple employees (including individuals outside of the Mayors office) or solely by an employee other than Mayor Fennell As such we did not include these amounts as being repayable by Mayor Fennell
[11] The amount repayable represents the costs incurred for the purchase of business class tickets minus the estimated cost of the airfare (based on Mayors staff travelling at the same time) minus any partial repayments received including applicable taxes
[12] The amount repayable represents the difference between the costs incurred for the premium room minus the cost of the basic hotel room (based on charges incurred by the Mayors staff during the same time period) including applicable taxes
[13] 35 of the transactions relate to Mayor Fenell and were repaid after the charges were incurred The other 15 transactions relate to the Mayors staff and have been repaid
Private and Confidential Page 2 of 2 To be read in conjunction with Deloittes Forensic Report
K3-gt
Deloitte Deloitte LLP
33 Yonge Street Suite 210 Toronto ON M5E 1G4
Canada
Tel 416-601-6451
Fax416-601-6690
wwwdeloitteca
September 5 2014
Private and confidential
Mr John Corbett
Chief Administrative Officer
The Corporation of the City of Brampton 2 Wellington Street West Brampton ON L6Y 4R2
Dear Sir
Subject Amount Repayable by the Councillors
Further to your request please find enclosed a summary schedule of the amounts repayable by the Councillors We have also provided a schedule for each Councillor identifying the transactions to be repaid
The amount repayable is based on the transactions identified in our report dated July 30 2014 plus applicable taxes and less any amounts the Councillors have repaid up to August 15 2014 based on information provided to Deloitte by the City of Brampton Finance Department
At your request we have also included a summary schedule of the amounts repayable by the Councillors which excludes the cost of tickets for events at non-City facilities
We will be writing to you under separate cover to provide the amount repayable by the Mayor
Yours Truly
-rrujgt^_
Robert Fowlie CPA CA-IFA CFE Partner
Deloitte LLP
K3-^
The Corporation of the City of Brampton Summary of Amounts Repayable
Term of Council CorporateReference Total
Expense Accounts Accounts
Councillor Callahan Schedule 1 1740950 5000 1745950
Councillor Dhillon Schedule 2 1853 42884 44737
Councillor Gibson Schedule 3 37402 200000 237402
Councillor Hames Schedule 4 52020 52020-
Councillor Hutton Schedule 5 519195 55000 574195
Councillor Miles Schedule 6 167240 54000 221240
Councillor Moore Schedule 7 70118 70118-
-Councillor Palleschi Schedule 8 14526 14526
Councillor Sanderson Schedule 9 115245 46155 161399
Councillor Sprovieri Schedule 10 55750 200000 255750
2774299 603038 3377338
The Corporation of the City of Brampton Summary of Amounts Repayable Excluding Tickets for Events at Non-City Facilities
Term of Council CorporateReference
Expense Accounts Accounts
Councillor Callahan Schedule 1 1706450 1706450-
Councillor Dhillon Schedule 2 1853 42884 44737
Councillor Gibson Schedule 3 12100 200000 212100
Councillor Hames Schedule 4 31020 31020-
Councillor Hutton Schedule 5 444603 50000 494603
Councillor Miles Schedule 6 64240 54000 118240
Councillor Moore Schedule 7 26702 26702-
-Councillor Palleschi Schedule 8 14526 14526
Councillor Sanderson Schedule 9 58745 41155 99899
Councillor Sprovieri Schedule 10 7500 200000 207500
2367739 588038 2955777
Sch
ed
ule
Th
eA
mo
un
ts
61
5(H
ote
l)
Ter
mo
f
Bro
ach
of
Jun
-11
Jut-
11
Apr
-12
Oct-
12
Oct
-12
Sep-
13A
ug-1
1A
ug-1
1O
ct-
12
Ma
r-1
3
Aug
-11
Aug
-11
Oct
-11
No
v-1
1
Dec-1
1
Ja
n-1
2
Feb
-12
Sep
-12
Dee-1
2
Dec-1
2
Ja
n-1
3
Ju
M3
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3
Brea
ch
of
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rpo
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1
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two
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40
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29
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of tw
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50 0
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f tw
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22
3 8
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re f
or s
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icke
ts f
or E
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ts a
t N
on
-Cit
y F
aci
liti
es (
No
te 3
)
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0 S
po
use
use
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s N
ot a
an
even
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tal
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ts E
xclu
din
g T
icko
ts f
or E
von
ts a
t N
on-C
ity
Fac
ilit
ies
(No
te 3
)
To
be r
ead
m c
onju
ncti
on w
ith
Del
otte
s F
oren
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mo
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ts
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te
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toD
(No
te2)
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mo
f
Bro
ach
of
No
v-1
1
Co
rpo
rate
Bre
ach
of
May
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3
Sep
-20
13
Dec-2
01
2
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tes
(1)
(2)
(3)
Pri
va
tea
nd
84
37
29
94
7
45
00
42
68
4
41
88
4
Rep
ort
JO
Sch
ed
ule
2
Co
rpo
rati
on
of t
he C
ity
of
Bra
mp
ton
R
epa
yab
le f
or V
icky
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illo
n
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nd
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o
Des
crip
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f E
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g
Am
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nt R
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le
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te D
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nci
l Exp
onso
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se P
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j M
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xpen
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clud
es $
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0 of
per
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l lo
ng d
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nce
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s
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ncil
or in
dica
ted
he w
ll r
eim
burs
e
To
tal
bull T
orm
of
Co
un
cil
Exp
enso
Acc
ou
nt
T
otal
bull T
orm
of
Co
un
cil E
xpo
nso
Acc
ou
nt
Exc
ludi
ng T
icke
ts f
or E
von
ts a
t N
on-C
ity
Fac
ilit
ies
(Not
e 3)
Acc
ou
nts
Exp
en
se P
oli
cy
Per
Die
m C
laim
at
FC
M P
rinc
e G
eorg
e 30
8 51
P
er d
iem
cla
med
on
Mar
ch 5
20
13
but
dxl
not
arr
ive
un
ti M
arch
6
20
13
H
otel
Ul
incl
ud
es fo
od a
nd l
iquo
r ch
arg
es
Ho
tel
at
FC
M V
an
co
uver
101
9 27
H
otel
Ml i
nclu
des
room
upg
rade
and
roo
m s
ervi
ce c
harg
es f
orfo
od a
nd l
iquo
r P
er
Die
m C
lam
at
FC
M O
tta
wa
1
01
78
L
un
ch
es
were a
va
iab
le a
t th
e c
on
fere
nce
To
tal
-C
orp
ora
to A
cco
un
ts
To
tal
-C
orp
ora
te A
cco
un
ts E
xclu
din
g T
icko
ts f
or E
von
ts a
t N
on
-Cit
y F
acil
itie
s (N
ote
3)
So
urc
e D
eia
tte
Fo
ren
sic
Rep
ort
da
ted
Jul
y 30
2
01
4
Am
ou
nt
rep
aya
ble
in
clu
des
sa
les
taxe
s C
ty f
acl
ies
incl
ude
the
Ro
se T
heat
re a
nd P
ower
Ade
Cen
tre
To
be r
ead
n co
njun
ctio
n w
ith
Del
oa
es
For
ensi
cC
on
fid
en
tia
l
Schedule 3
The Corporation of the City of Brampton Amounts Repayable for Grant Gibson
Date Vendor Namo
(Note 1) (Note 1)
Torm of Council Exponso Account
Breach of Expenso Policy
Dec-10 P-CARD - ZONTA CLUB OF BRAMPTON
Jan-11 TRANSFER JOURNAL JAN 2011
Aug-11 TH11-34 Jun-12 TJTH-12-39
Nov-12 ZONTA CLUB OF BRAMPTON - CALEDON May-13 BRAMPTON BEAST HOCKEYCLUB
Corporato Accounts
Breach of Policy - Community Use of Suite Policy 1420
Jan-2011
Feb-2011
Mar-2011
Jan-2012
Notes
Source Deloitte Forensic Report dated July 302014(1) (2) Amount repayable includes sales taxes
(3) City facilities includethe Rose Theatre and PowerAde Centre
Description of Expenso (Note 1)
ZONTA CLUB tickets G Gibson
Tickets for The Good The Bad The Ugly - Feb 26710 Art of Jazz Festival Passes
Tickets for Brampton Global Jazz amp Blues Festival Series Women of Achievement
Founder Club Seats
PowerAde Suite - Brampton Battalion PowerAde Suite - Brampton Battalion PowerAde Suite - Brampton Battalion PowerAde Suite - Brampton Battalion
Amount Dolortte Finding
(Note 1)
16209 Spouse used one of two tickets 5000 Spouse used one of two tickets
16000 Spouse used one of eight tickets 456 00 Spouse used one of four tickets for some nights
9000 Spouse used ticket 131515 Donated tickets to specified community group except for 3 games attended with spouse
Total bull Term of Council Expense Account Total - Term of Council Expense Account Excluding Tickets for Evonts at Non-City Facilities (Note 3)
50000 Councillor attended with wife and some family members No specific record of other attendees 50000 Councillor attended with wife and some family members No specific record of other attendees 50000 Councillor attended with wife and some family members No specific record of other attendees 50000 Tickets provided to local Brampton family and mends
Total bull Corporato Accounts Total bull Corporato Accounts Excluding Tickets for Events at Non-City Facilities (Note 3)
Amount Repayablo (Note 2)
9000
2500
2000
7600
9000
7302
37402
500 00
500 00
500 00
50000
200000
7^
SO
To be read in conjunction with Deloittes Forensic ReportPrivate and Confidential
Schedule 4
The Corporation of the City of Brampton Amounts Repayable for Sandra Hames
Date Vendor Namo Description of Expenso Amount Doloitto Finding Amount Repayable (Note 2)
(Noto 1) (Noto 1) (Noto 1) (Noto 1)
Term of Council Exponso Account
Broach of Expense Policy
Jun-11 ROTARY CLUB OF BRAMPTON SOUTH Lobster amp Chicken Dinner - Fundraising Project 30000 Spouse used one of four tickets 7500
Jul-11 CHINGUACOUSY LIONS CLUB BBQ Fundraiser Tickets 8000 Spouse used one of two tickets 4000
Jul-11 SANDRA HAMES Lobster Fest Tickets 15000 Spouse used one of two tickets 7500
Aug-11 Oct-11
2011-37 2011-41
Cabaret Ticket 283871
Symphony Tickets Subscription 12698 Spouse used one of four tickets No information on use of other 2 tickets 40000 Spouse used one of two tickets in series One series donated to specific community group No
3700
4000
information on use of other 3 series
Oct-12 ROSE THEATRE 4 Tickets shyRose Orchestra Gala 60000 Spouse used one of four tickets No information on use of other 2 tickets 15000
Jul-13 CHINGUACOUSY LIONS CLUB Chinguacousy Lions B8Q bull 2 tickets 4000 Spouse used one of two tickets 2000
Jul-11 SANDRA HAMES Ottawa Business - Jun 30 - Jul 2 - Mileage 49296 Mileage claim was not reduced by 160km to reflect monthly car allowance 8320
Total bull Term of Council Expenso Account Total - Term of Council Expenso Account Excluding Tickots for Events at Non-City Facilities (Note 3)
Notes
(1) Source Deloitte Forensic Report dated July 30 2014
(2) (3)
Amount repayable includes sales taxes City facilitiesinclude the Rose Theatre and PowerAde Centre
7^
To be read in conjunction with Deloittes Forensic ReportPrivate and Confidential
Schedule 5
The Corporation of the City of Brampton Amounts Repayable for John Hutton
Date
(Note 1)
Vendor Name
(Note 1)
Description of Expense (Noto 1)
Amount
(Note 1) Deloitte Finding Amount Repayable (Note 2)
Torn) of Council Exponso Account
Breach of Expense Policy
Jan-11 NPC ALUMNI ASSOCIATION Membership - 2 years 4 hardcopy of blue book 15050 Two year membership Not a community membership 150 50
Feb-12 ALUMNI ASSOCIATION OF THE NPC Membership Renewal 15050 Two year membership Not a community membership 150 50
Jan-13 ALUMNI ASSOCIATION OF THE NPC SCHOOL 2013 Membership 75 25 One year membership Not a community membership 7525
Dec-13 NPC ALUMNI ASSOCIATION NPC Alumni - membership 7525 One year membership Not a community membership 7525
May-11 ONTARIO PARKS ASSOCIATION Ontario Parks Association Anniversary- Registration 30000 Not an eligible professional and busines development expense 30000
Nov-11 ONTARIO PARKS ASSOCIATION Refund of Golf Fees (14000) Refund relates to OPA registration (golf fees) (14000)
Aug-11 JOHN HUTTON Ontario Parks Association - Aug 19 - 2111 - Accomodations 37290 Not an eligible professional and busines development expense 372 90
reimbursement
Sep-11 JOHN HUTTON Ontario Parks Association 12595 Not an eligible professional and busines development expense 135 00
Jul-11 ONTARIO PARKS ASSOCIATION Donation - OPAs 75th Anniv Legacy Garden 50000 Not an eligiblecommunity involvement expense Counallor intended donation to be from 500 00
City (not his account) Dec-10 OLDTIMER BENEFIT HOCKEY NHL Alumni Benefit Hockey Game - Feb 4 7571 Spouse used one of four tickets 1893
Jan-11 TRANSFER JOURNAL JAN 2011 Tickets for The Good The Bad The Ugly - Feb 26710 5000 Spouse used one of two tickets 25 00
Feb-11 JOHN HUTTON 2 Tickets to Huttonvilie UC Groundhog Supper - Feb 311 3000 Spouse used one of two tickets 15 00
Mar-11 BRAMPTON shyHEART LAKE ROTARY CLUB 20th anniversary tickets - Mar 2611 10000 Spouse used one of two tickets 50 00
May-11 JOHN HUTTON Huttonvilie U C Ham Dinner - Apr 1411 3000 Spouse used one of two tickets 1500
May-11 TJ-2011-17 Brampton Symphony Subscription 30000 Spouse used one of two tickets for five separate events 150 00
Jun-11 JOHN HUTTON Tickets for FFCP Spring Breakfast amp norval UC BBQ 6600 Spouse used one of two tickets 33 00
Jul-11 JOHN HUTTON Huttonvilie U C Lobster Dinner - Jun 17 amp Home Church Beef BBQ - Jun 10400 Spouse used one of two tickets 52 00
11
Jul-11 TH-11-25 ORDER 0274628 Subscription to various Rose Theatre events 132000 Spouse used one of two tickets for thirteen separate events 66000
Aug-11 TH11-35 REM 280704 - Bobby McFerrin 7201 Spouse used one of four ticekts 1800
Sep-11 JOHN HUTTON Annual Pork BBQ 2600 Spouse used one of two tickets 1300
Oct-11 JOHN HUTTON Colours In The Storm - Tickets 4000 Spouse used one of two tickets 20 00
Nov-11 JOHN HUTTON Huttonvilie United Church Shore Supper - Oct 2011 3000 Spouse used one of two tickets 1500
Dec-11 TH1147 BCB Christmas at The Rose 4000 Spouse used one of two tickets 20 00
Feb-12 JOHN HUTTON Huttonvilie United Church Groundhog Day Supper - Feb 212 3000 Spouse used one of two tickets 1500
Mar-12 JOHN HUTTON Huttonvilie United Church Ham Supper - Mar 2212 3200 Spouse used one of two tickets 1600
Apr-12 2012-18 Rose Summer Series Subscription 15611 Spouse used one of two tickets at four separate events 78 06
May-12 TJ THEATRE 12-30 20122013 Rose Theatre Subscription 57729 Spouse used one of two tickets at six separate events 288 65
Jun-12 JOHN HUTTON Norval United Church Chicken BBQ - Jun 212 2600 Spouse used one of two tickets 13 00
Jun-12 JOHN HUTTON Huttonvilie UC Lobster Dinner - Jun 1512 8000 Spouse used one of two tickets 40 00
Sep-12 STE LOUISE OUTREACH CENTRE OF PEEL 30th Anniversary Gala - Tickets 6000 Spouse used one of two tickets 30 00
Sep-12 JOHNHUTTON 2 tickets to Union PresbyterianChurch Pork BBQ - Sep 2912 3000 Spouse used one of two tickets 15 00
Oct-12 CHINGUACOUSY LIONS CLUB 2 Tickets - Anniversary Dinner 13000 Spouse used one of two tickets 65 00
Nov-12 SHARE AGRICULTURE FOUNDATION Share Concert 5000 Spouse used one of two tickets 25 00
Dec-12 TRF DECEMBER 2012(1) Christmas at the Rose 12000 Spouse used one of two tickets al two separate events 7500
Feb-13 BRAMPTON BOARD OF TRADE Mayors Luncheon 11000 Spouse used one of two tickets 55 00
Feb-13 CANADA SKATES Jan 12 Performance Tickets 8000 Spouse used one of two tickets 4000
Apr-13 JOHNHUTTON 2 Tickets for Huttonvilie United Church Ham Dinner 3000 Spouse used one of two tickets 1500
May-13 ROTARY CLUBOF BRAMPTON- HEART LAKE 8 Tickets For Annual Poor Boys ampGirts Luncheon 28000 Spouse used one of eight tickets 35 00
May-13 JOHNHUTTON Norval UC Chicken BBQ 3000 Spouse used one of two tickets 15 00
May-13 Jul-13
Rose Theatre Rose Theatre
2 Senior Subscriptions Rose Orchestra Tickets for The Santaland Diaries amp 1314 Subscription
39600 53450
Spouse used one of two tickets at six separate events Spouse used one of two tickets at six separate events
19800
267 25
Oct-13 ROSE THEATRE Retruned tickets for Jesse Cook amp Santaland Diaries (14950) Tickets returned (7475)
Aug-13 JOHN HUTTON Chingacousy Lions Annual Steak BBQ - 2 Tickets 4000 Spouse used one of two tickets 2000
Sep-13 ROSE THEATRE 2 Tkts C Hadfield Nov 26713 12100 Spouse used one of two tickets 60 50
Od-13 JOHNHUTTON 2 Ttckets for Union Presbyterian Chruch 3000 Spouse used one of two tickets 15 00
Od-13 FEDERATION OF FILIPINO CANADIANS 3 Tickets Harvest Breakfast 7500 Spouse used one of three tickets 25 00
Oct-13 SHARE AGRICULTURE FOUNDATION 2 Tickets for SHARES Annual Dinner 15000 Spouse used one of two tickets 75 00
Apr-13 Oct-13
Rose Theatre BRAMPTON BEAST HOCKEY CLUB
Rose Summer Theatre Tickets
Founders Club Seats
21700 Spouse used one of two tickets at four separate events 131515 Seasons tickets purchased Councillorattended games with spouse and friends and gave
108 50
73021
some tickets to community volunteers No specific record of attendees
Dec-11 BELL CANADA Dec 211 10667 Expense paid twice 10667
Dec-11 JOHNHUTTON Bell Canada shyDec11 10667 Expense paid twice 106 67
Dec-13 EDC031 Souvenir-Apr 122013 25888 Donation exceeds limit of S250 888
Total - Term of Council Expense Account Total - Term of Council Expense Account Excluding Tickots for Events at Non-City Facilities (Noto 3)
To be read in conjunction with Deloittes Forensic ReportPrivate and Confidential
Th
e
Da
te
(No
to1)
Co
rpo
rate
Bro
ach
of
Ju
n-2
01
3
Bre
ach
of
Do
c-2
01
1
No
tes
(1)
(2)
(3)
Pri
vate
an
dR
epo
rt
So
Sch
ed
ule
S
Co
rpo
rati
on
of th
e C
ity
of
Bra
mp
ton
A
mo
un
ts R
epa
yab
le f
or J
oh
n H
utt
on
Ven
do
r N
am
e
Des
crip
tio
n o
f E
xpo
nso
A
mo
un
t D
eloi
tte
Fin
ding
A
mo
un
t R
epa
yab
le (
No
to 2
) (N
ote
1)
(No
tel)
(N
ote
1)
Acco
un
ts
Lu
nch
an
d D
inn
er
Sp
on
so
rsh
ip P
oli
cy
Car
abra
m O
peni
ng C
erem
on
ies
100
00
Sp
ou
se u
sed
one
of tw
o ti
cket
s
Not
a a
n ev
ent
cove
red
by P
olic
y 14
50
Po
licy -
Co
mm
un
ity U
se o
f S
uit
e P
oli
cy 1
42
0
Po
wer
Ad
e S
uit
e -
Bra
mp
ton
Bat
tali
on
500
00
Att
ende
d g
am
e w
ith
fam
ily
To
tal
-C
orp
ora
te A
cco
un
ts
Tot
al bull
Cor
pora
te A
cco
un
ts E
xclu
ding
Tic
kets
for
Eve
nts
at
Non
-Cit
y F
acil
itie
s (N
ote
3)
Sour
ce
Del
oitt
e F
oren
sic
Rep
ort d
ated
Jul
y 3
02
01
4
Am
ount
rep
ayab
le i
nclu
des
sale
s ta
xes
Cit
yfa
cilit
ies
incl
udet
heR
ose
The
atre
and
Pow
erA
deC
entr
e
To
be r
ead
in c
onju
ncti
on w
ith
Del
oitt
es
For
ensi
c C
on
fid
enti
al
Schedule 6
The Corporation of the City of Brampton Amounts Repayable for Gael Miles
Date Vendor Name
(Note 1) (Note 1)
Term of Council Expense Account
Breach of Expense Policy
Jun-11 ROTARY CLUB OF BRAMPTON SOUTH
May-12 AMEX-BBOT Oct-12 ROSE THEATRE
Dec-12 GAEL MILES
Jul-13 GAEL MILES
Apr-12 MARKETING PAD INC Apr-13 MARKETING PAD INC Dec-13 GAEL MILES
Aug-13 ROGERS ATampT WIRELESS Dec-13 GAEL MILES
Corporate Accounts
Breach of Lunch and Dinner Sponsorship Policy
Jun-2012
Breach of Expense Policy
Jun-2013
Description of Expense (Note 1)
Lobster amp Chicken Dinner - fundraising project Business Person of the year Gala 4 Tickets bull Rose Orchestra Gala
Rotary Fundraiser 4 tickets for Rotary Club Brampton South Web Hosting Fee Hosting Website Miles bull National Safety Conference Chicago bull mileage Aug113 Miles - National Safety Conference Chicago - Per diem
Brampton Arts Council Golf and Dinner
FCM Vancouver Per Diem
Amount Deloitte Finding
(Note 1)
30000 Spouse used one of two tickets 61236 Family used three of six tickets (spouse and daughters) 60000 Spouse used one of four tickets 25000 Spouse used one of two tickets 300X Spouse used one of four tickets
5088 Static website last used for election campaign Charge should be $17299 17299 Static website last used for election campaign 71192 Mileage claim not reduced by 160km to reflect car allowance 15297 Personal calls $10 not reimbursed Councillor stated she intends to reimburse
42500 Per diem claimed for lunch that was available at the conference
Total bull Term of Council Expense Account Total - Term of Council Expense Account Excluding Tickets for Events at Non-City Facilities (Note 3)
48000 Councillor did not attend the event Spouse and guest attended Policy required return of tickets for distribution according to guest protocol
35377 Meals claimed on June 4th 2013 Councillor returned early from tnp on June 3rd 2013 Councillor stated that she intends to repay this amount
Total bull Corporate Accounts Total - Corporate Accounts Excluding Tickets for Events at Non-City Facilities (Note 3)
Amount Repayable
(Note 2)
15000
68000
15000
12500
7500
19210
19210
8320
1000
ISPO
167240
Notes
d) Source Deloitte Forensic Report dated July 30 2014 Amount repayable includes sales taxes(2)
(3) City facilities include the Rose Theatre and PowerAde Centre
To be read in conjunction with Deloittes Forensic ReportPrivate and Confidential
Schedule 7
The Corporation of the City of Brampton Amounts Repayable for Elaine Moore
Date
(Note 1)
Vendor Name
(Note 1)
Description of Expense (Note 1)
Amount
(Note 1) Deloitte Finding
Amount Repayable (Note 2)
Term of Council Expenso Account
Breach of Expense Policy
Jan-11 ROBBIE BURNS
Mar-11 UNITED ACHIEVERS CLUB
Oct-11 BRAMPTON ACCCC
Feb-12 AMEX shyLORNE SCOTS
Apr-12 TH-12-15
Jun-12 TJ TH-12-40
Feb-13 UNITED ACHIEVERS CLUB
Mar-13 AMEX shyLORNE SCOTS
Mar-13 AMEX - WOHC FOUNDATION
Jun-13 BRAMPTON BEAST HOCKEY CLUB
Oct-12 OLIVE BRANCH OF HOPE
Dinner Dance bull Jan 2911
Celebrity Men Who Cook - Table of 8 Christmas Party bull Table of 8 Robbie Burns Dinner Dance Tickets
Brampton Symphony Orchestra Tickets - Order 9 299057 bull May 512 Tickets for Brampton Global jazz amp Blues Festival Series Celebrity Chef - 2 Tickets Robbie Bums Dinner Dance Tickets
Toronto Maple Leafs Alumni Game Founder Club Seats
Celebrate Life Fundraiser
40000 32000 32000 33110 32000
45600 9000
18000 6000
1315 15 300ro
Spouse used one of eight tickets No information on use of other tickets Spouse used one of eight tickets No information on use of other tickets Spouse used one of eight tickets No information on use of other tickets Tickets used by family including spouse Other non-famiJyattendees Tickets used by family including spouse Other non-family attendees
Spouse used one of four tickets at three separate events Spouse used one of two tickets Spouse used one of four tickets Spouse used one of four tickets Spouse used three tickets Remainder of games donated to specific community group Family members used two tickets
5000
4000
4000
12416
8000
11400
4500
4500
1500
7302
7500
Total - Term of Council Expense Account
Total - Term of Council Expense Account Excluding Tickets for Events at Non-City Facilities (Note 3)
70118
Notes
(1) (2) (3)
Source Deloitte Forensic Report dated July 302014 Amount repayable includes sales taxes City facilities include the Rose Theatre and PowerAde Centre
7=
To be read in conjunction with Deloittes Forensic ReportPrivate and Confidential
Schedule 8
The Corporation of the City of Brampton Amounts Repayable for Paul Palleschi
Date
(Notel) Vendor Name
(NotoD
Description of Expenso (NotoD
Amount
(NotoD Dololtto Finding Amount Ropayablo (Noto 2)
Term ofCouncil Exponso Account
preach of Expense Policy May-13 Nov-13
BRAMPTONBEAST HOCKEYCLUB PAUL PALLESCHI
2 Seats for Founders Club Reimbursement for Beast Tickets
131515 Personal purchase of seasons tickets (131515) Reimbursement of personal purchase Reimbursement should be S1460
146041
(131515)
Total-Term of Council Exponso Account Total -Term of Council Expenso Account Excluding Tickets for Evonts at Non-City Facilities (Noto 3)
Notes
(1) Source Deloitte Forensic Report dated July 302014 (2) Amount repayable includes sales taxes (3) City faciixies includethe Roso Theatre and PowerAde Centre
To be read in conjunction with Delottes Forensic Report Private and Confidential
Sch
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m
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ach
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Feb
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Jul-
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Aug
-11
Ja
n-1
2
Feb
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Ma
r-1
2
Apr
-12
May
-12
Oct-
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Dec-1
2
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3
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r-1
3
Dec-1
3
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ach
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date
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Am
ount
rep
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incl
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The
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and
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entr
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Co
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tia
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Des
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(No
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ou
nt
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(N
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190
00
Sp
ou
se u
sed
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of t
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tick
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600
0 S
po
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d o
ne o
f tw
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s
360
00
Sp
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se u
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one
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r st
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to r
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273
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Sp
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se u
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to r
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839
0 S
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tw
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s 80
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Sp
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102
69
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135
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Sp
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s
197
00
Sp
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of t
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tick
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25
0 00
S
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90 0
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135
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Sp
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9
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Sp
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103
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Ca
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for
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bu
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bull T
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m o
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so A
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Tic
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Non
-Cit
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3)
100
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of tw
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even
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Pol
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14 5
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5 18
H
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pers
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cha
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Fna
nce
coul
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paym
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of c
ha
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To
tal
-Co
rpo
rate
Acco
un
ts
Tot
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Co
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Acc
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Exc
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To
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Schedule 10
The Corporation of the City of Brampton Amount Repayable for John Sprovieri
Dato Vendor Name Description of Expense Amount Deloitte Finding Amount Repayablo (Noto 2) (Note 1) (NotoD (Note 1) (Noto 1)
Ternof Council Expense Account
Broach of Expense Policy
Mar-11 FILIPINO ATHLETIC ASSOCIATION OF Dinner Dance Tickets - Feb 16711 5000 Spouse used one of two tickets 2500
Feb-12 I ROCK PINK CANCER RELIEF INC Sponsorship 500 00 Spouse used one of ten tickets 5000
May-12 ST MARGUERITE DYOLMLLE PARISH Benefit Dinner Dance 18500 Spouse used one of two tickets 9250
May-13 ST MARGUERITE DYOUVILLE PARISH Tickets For Fr James Tobin 50th Anniversary Event 13000 Spouse used one of two tickets 6500
Jul-13 WILLIAM OSLER HEALTH SYSTEM FOUNDATION Osier Foundation Benefit Conceit 50000 Spouse used one of two tickets 25000
Dec-13 JOHN SPROVIERI Meals per diem for India trade mission 1275 00 Three meals per day claimed before trip Trip Itinerary indicates that many meals were provided 7500
on Trade Mission
Total bull Term of Council Expense Account Total - Term of Council Expense Account Excluding Tickets for Events at Non-City Facilities (Note 3)
Corporato Accounts
Broach of Policy - Community Use of Suite Policv 1420
Dec-2011 PowerAde Suite - Brampton Battalion 500 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 500 00
Jan-2012 PowerAde Suite - Brampton Battalion 50000 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1450 50000
Feb-2012 PowerAde Suite - Brampton Battalion 200 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 200 00
Oct-2012 PowerAde Suite - Brampton Battalion 200 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 20000
Jan-2013 PowerAde Suite - Brampton Battalion 200 00 Tickets residentprovided to same did not meet tho business purpose criteria in Policv 14 2 0 200 00
Jan-2013 PowerAde Suite - Brampton Beast 200 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 20000
Jan-2013 PowerAde Suite - Brampton Beast 200 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 200 00
Total bull Corporate Accounts Total bull Corporate Accounts Excluding Tickets for Events at Non-City Facilities (Note 3
Notes
(1) (2) (3)
Source Deloitte Forensic Report dated July 302014 Amount repayable includes sales taxes City facilities include the Rose Theatre and PowerAde Centre
(jo
o
To be read in conjunction with Delorttes Forensic ReportPrivate and Confidential
K3-3I
SECTION GENERAL
SUBJECT Lunch and Dinner Sponsorship POLICY 1450
EFFECTIVE January 26 2005 REPLACES Policy dated March 12001 PAGE 1 of 3
APPROVED BY CW024-2001 CW031-2005 PROCEDURES UPDATED BY na
POLICY STATEMENT
This policy sets forth a coordinated approach for managing the Corporations sponsorship participation at community based lunch and dinner events to ensure that the Citys support and attendance at such events is visible
PURPOSE
The policy outlines a procedure as to how the Mayor Councillors and staff register for an event prioritizes booking and addresses the process to be followed when bookings change in keeping with the intent to ensure that the Citys presence at events is visible
In order to manage requests for sponsoring dinner and lunch events the MAJOR dinner and lunch policy supports the purchase of table(s) at each approved event to a budget amount approved each year
SCOPE
The policy applies to the Mayor Councillors City Employees and communitybusiness representatives (eg volunteers)
The policy does not apply to persons who are registered for an event yet are unable to attend the event due to illness or unforeseen circumstances
PROCEDURE
Each year staff shall submit a report to Council through Committee of Council recommending a list of community lunch and dinner events to be sponsored under this policy
For lunch events a Councillor may register for a maximum of one ticket For dinner events a Councillor shall have the option to register for a maximum of two tickets for himherself and a guest A guest can include a family member friend or other associate
www brampton ca
K3-32
SECTION GENERAL POLICY 1450SUBJECT Lunch and Dinner Sponsorship
EFFECTIVE January 26 2005 REPLACES Policy dated March 1 2001 PAGE 2 of 3
APPROVED BY CW024-2001 CW031 -2005 PROCEDURES UPDATED BY na
Upon approval of the annual events to be sponsored by the City staff shall publish the list of sponsored events and circulate it to the Mayor and Councillors so that individual Councillors may indicate their preference The Mayor and Councillors would select the events they wish to attend and notify the Council Office Supervisor The Council Office Supervisor shall coordinate with PR to arrange registration
When tickets are not available in advance of the event Councillors andor staff shall attend the registration table on the day of the event to confirm seating or table assignment
Registered Councillors shall confirm with the Council Office Supervisor their intention to attend or cancel at least one week before the event date for which heshe is registered
Registrants who cancel their booking should notify the Council Office Supervisor A waiting list will be referred to at this time and the guest protocol outlined below shall be followed
Registrants who attend the event as a guest of a non-city party and do not notify the City of Brampton of their decision not to use the City purchased ticket(s) shall be required to reimburse the City for the equivalent of the registration from their Councillor Expense Account or personal funds
Should reservations for a table not be fully pre-registered one week before the event Economic Development amp Public Relations staff shall invite alternates based on the following guest protocol
bull Councillors
bull Members of Senior Management
bull City Staff bull Board Members of CommunityService Clubs Business Associations other Community
Associations
bull Economic Development Contacts bull Volunteers on City Committees Programs and Activities
Friends and family members related to the above categories are not permitted unless they are a guest of the Mayor Councillor or staff member also in attendance at the event
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CITY OF BRAMPTON
www brampton en
K3-33
SECTION GENERAL
SUBJECT Lunch and Dinner S ponsorship POLICY 1450
EFFECTIVE January 26 2005 REPLACES Policy dated March 1 2001 PAGE 3 of 3
APPROVED BY CW024-2001 CW03 1-2005 PROCEDURES UPDATED BY na
Members of Senior Management Team are encouraged to attend events which relate to the services offered by their respective departments
ACCOUNTABILITY
Staff in the Economic Development amp Public Relations Department shall select the events prepare reports arrange for registration and payment of the City sponsorship and coordinate the distribution of tickets (if applicable) in advance of the event The Council Office Administrative staff shall coordinate the scheduling of the respective registrant with the Economic Development amp Public Relations Department Through Committee of Council City Council shall approve the annual list of events to be sponsored under this policy
The Economic Development amp Public Relations Department shall report annually to the Council Office Committee with respect to the policy effectiveness
ADMINISTRATION
The Economic Development and Public Relations Department shall administer this policy in cooperation with the Council Office of the Council and Administrative Services Division of the Management and Administrative Services Department
CONTACT
Mara Ciccotelli Administrative Assistant Economic Development amp Public Relations Department 905shy874-2145
Linda Mclnnis Council Office Supervisor 905-874-2639
CITY OF BPAMPTOM
www brampton c a
K3-3H
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 1 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
POLICY STATEMENT
The City of Brampton rented suite at the Brampton Centre for Sports amp Entertainment (BCSE) is available for public use by Bramptons community groups at no charge subject to provisions of this policy and the operators of the BCSE
The City of Brampton also has access through contract with the BCSE to a limited number of events in a second suite The use of this second suite is also included in this policy
PURPOSE
The City of Brampton rents a suite (121) at the Brampton Centre for Sports amp Entertainment (BCSE)
The suite shall be used by the Mayor and members of City and Regional Council for the following business purposes only
bull To support or sponsor the activities including fund raising initiatives of local community groups bull To recognize and promote the efforts and goodwill of community groups bull To promote economic development bull As part of a rewards and recognition program for leaders in the community
SCOPE
This policy establishes the use of the suite and identifies a process for distributing events to the community at large For the purpose of this policy community groups means volunteer non-profit community groups located in Brampton as well as registered charities whose services are available to Brampton residents The City of Brampton use of the rented suite shall only be used for the businesses purposes outlined above
CITY O P T O M
wwwcitybramptononca
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SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 2 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
PROCEDURE
Upon receiving the event information (either a schedule of events or flyer announcement for an unscheduled event) the Mayor and Members of Council shall contact the Business Development amp Public Relations Department to reserve their selected dates
Preferably a host shall attend the selected events Schedules and sign-up instructions shall also be posted on the Council Bulletin Board for information The policy will be administered on a first come first serve basis for Mayor and Members of City Council Staff shall monitor the usage of the suite
Distribution of Events
Commencing in each year all events that have been scheduled as of August 1 for the following season (September 1 to August 31) will be allocated for each of the following purposes according to the following priorities
Priority 1 Recognition Sponsorship of community groups Priority 2 City businesseconomic development activities
Scheduled Events
Any events scheduled in advance at the BCSE shall be available to the Mayor and Members of City Council The selection of a community group as defined in this policy shall be determined by the Member of Council (The Host) who booked the suite for the event
Business Development amp Public Relations staff shall provide the event host with tickets in advance of the game and in turn the host shall distribute the tickets to the community group(s) of their choice
Potential interest from more than one Member of Council for a particular event will be accommodated through either the second suite the City of Brampton has access to or shall be accommodated in another vacant suite at the BCSE For the latter the cost of the suitetickets and foodbeverage expenses shall be charged at the market rate offered by the BCSE All effort will be made by staff through its contact with the BCSE to accommodate multiple requests for single events
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wwwcitybramptononca
k3-3k
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 3 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
If there are events remaining after all requests by Members of City Council have been accommodated the box will be offered to community groups directly by staff for use in fundraising recognition of
volunteers or for charitable purposes To ensure fairness and equity no group will be offered the box more than once each year (unless no other community group expresses an interest in a particular event)
Unscheduled Events
All members of City Council will be advised of unscheduled events The event will be communicated in writing to the Mayor and each Member of Council with a request to respond within a specified period of time
If there are no conflicts the suite will be allocated as requested If there are conflicts staff will arrange to accommodate each request in the second suite or another vacant suite(s) at full cost to the host (tickets suite food and beverage) If no elected officials are interested in using the box for the event it will be offered to a community group by staff
Expenses Tickets
Each suite seats 14 Each allocation includes 10 box tickets at no charge An additional four box tickets can be purchased at the ticket price established for the particular events Tickets are not available during playoff games associated with major sporting leagues such as the OHL or NWHL The suite is available however and all tickets must be purchased at face value
Expenses Catering
Catering orders are the responsibility of the host using the suite When the suite has been reserved by the Mayor and members of Council catering orders will be the responsibility of the host coordinating the box for the event of the day The host will be reimbursed for catering expenses according to the City of Brampton expense policy
Catering expenses associated with non-City use are the responsibility of the individual or group using the box
CITY OF ORAMPTON
wwwcitybramptononca
K3-31
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 4 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
ACCOUNTABILITY
The Business Development amp Public Relations Department ensures the policy is administered complied with and reviewed each year The allocation process shall be reviewed by Administration amp Finance Committee of City Council on an annual basis
ADMINISTRATION
The public suite is funded through the general government cost centre and is administered by the Business Development amp Public Relations Department All allocations for use of the suite shall be coordinated by assigned staff A schedule of events and bookings will be maintained and will be made available at all times
CONTACT
Primary Dennis Cutajar Executive Director Business Development amp Public Relations (905-874-2698)
Secondary Mara Ciccotelli Administrative Assistant Business Development amp Public Relations (905-874-2145)
CITY OP QPAMPTOM
wwwcitybnimptononca
Schedule 1
The Corporation of the City of Brampton Amounts Repayable for Mayor Fennell
Date Vendor Name Description of Expense Expense Amount Amount Repayable (NoteDeloitte Finding
(Note 1) (Note 1) (NoteD Incurred by (Note 1) 2)
Prior Term
Breach of Expense Policy
0ct-07 Amex statement Air Canada Toronto to London Susan Fennell Mayor Fennell 440437 Purchase of business class ticket 440437
Oct-07 Amex statement Air Canada credit Mayor Fennell (55400) Purchase of business class ticket (55400)
Nov-07 Amex statement Air Canada change fee Mayor Fennell 10000 Purchase of business class ticket 10000
Minus estimated cost of economy class ticket based on cost incurred by Mayors (92740) Chief of Staff
Mar-09 Amex statement The Fairmont Empress Victoria Employee 2 216175 Hotel stay in premium room 115000
Jun-09 Amex statement The Fairmont Chateau Whistler Mayor Fennell 292675 Hotel stay in premium room 120750
Feb-13 Air Canada Ontario Pass - Latitude Mayor Fennel 457920 Expired portion of flight pass ($5085 total cost for 10 flight segments 4 flight 203400
segments expired - $5085 x 410 = $2034)
741447
Notes
(D Source Cityof Brampton public report on Mayors Office Expenses or from transaction-specific supporting documents
(2) Amount repayable includes sales taxes
I
To be read in conjunction with Deloittes Forensic ReportPrivate and Confidential Page 1 of 1
Schedule 2
The Corporation of the City of Brampton Amounts Repayable for Mayor Fennell Related to the Use of Flight Passes
Calculation of Fare
Calculated Date
(Notel) Vendor Name
(Note 1) Description of Expense
(Note 1) Expense
Incurred by Amount
(Note 1) Deloitte Finding
Airfare
(Note 2)
NAV
(Note 3) Insurance
(Note 4) ATSC
(Note 5) AIF
(Note 6) Total
Airfare Expense Policy Breach Amount
G = B+C+
D+E+F
Current Term of Council
Toronto bull Dallas North American Latitude Mayor Fennell Use of flight pass (flight date August 720091
Dallas shyToronto North American Latitude Mayor Fennell Use of flight pass [flight date August 12 20091
Toronto shyHalifax Canada East Pass Mayor Fennell Use of flight pass [flight date September 122009]
Halifax shyToronto Canada East Pass Mayor Fennell Use of flight pass [flight date September 13 2009]
Mar-11 Nfld-Tor Eastern Transborder Pass Latitude Mayor Fennell 40868 Use of flight pass
Sep-11 Tor - Casllegar North American Latitude Mayor Fennell 88124 Use of flight pass 30300 712
Sep-11 Casllegar - Tor North American Latitude Mayor Fennetl 68124 Use of flight pass 30300 712
Oct-11 Tor - Vancouver North American Latitude Mayor Fennell 88124 Use of flight pass 30300 2000 300 712
Oct-11 Vancouver shyTor North American Latitude Mayor Fennell 88124 Use of flight pass 30300 2000 300 712 35312 52812
Oct-11 Tor - Calgary North American Latitude Mayor Fennell 92530 Use of flight pass 30300 2000 300 712 35812 56718
Oct-11 Calgary - Tor North American Latitude Mayor Fennell 92530 Use of flight pass 30300 2000 300 712 36312 56218
Nov-11 Tor shyOttawa Rapidair Latitude Mayor Fennell 36634 Use of flight pass 19270 2000 300 712 24782 11852
Dec-11 Ottawa shyTor Rapidair Latitude Mayor Fennell 36634 Use of flight pass 192gt0 712 24282 12352
Jan-12 Tor shyOttawa Rapidair Latitude Mayor Fennell Use of flight pass 21610 712
Jan-12 Ottawa shyTor Rapidair Latitude Mayor Fennell Use of flight pass 21610 712
May-12 Tor - Saskatoon North American Latitude Mayor Fennell Use of flight pass 33810 2000 300 712 2500 39322 53208
Jun-12 Saskatoon shyTor North American Latitude Mayor Fennell 92530 Use of flight pass 33810 2000 300 712 2000 38822 53708
Sep-12 Tor shy Montreal Rapidair Latitude Mayor Fennell 36634 Use of flightpass 21610 2000 300 712 2500 27122 9512
Sep-12 Montreal shy Tor Rapidair Latitude Mayor Fennell 36634 Use of flight pass 21610 2000 300 712 2500 27122 9512
Oct-12 Tor - Bagotville Flight Passes - correction Mayor Fennell 92350 PI Use of flight pass
Oct-12 Bagotville - Tor Flight Passes - correction Mayor Fennell 92350 [71 Use of flight pass 2500
Tor shyMontreal Rapidair Latitude Mayor Fennell 36634 Use of flight pass 2500
Montreal shyTor Rapidair Latitude
North American Latitude
Mayor Fennell Mayor Fennell
36634
92530 Use of flight pass Use of flight pass IP
North American Latitude Mayor Fennel 92530 Use of flight pass
Toronto shyOttawa Ontario Pass Latitude MayorFennell 45792 W Use of flight pass Feb-13 Ottawa shyToronto Ontario Pass Latitude Mayor Fennell 45792 [8] Use of flight pass 2000
Mar-13 Tor - Prince George North American Latitude Mayor Fennell 95858 Use of flight pass 2500
Mar-13 Prince George - Tor North American Latitude Mayor Fennell 95856 Use of flight pass
Mar-13 Tor - Edmonton North American Latitude Mayor Fennell 95858 Use of flight pass 55522
Edmonton shyTor North American Latitude Mayor Fennell 95858 Use of flight pass 55522
Apr-13 North American Latitude Mayor Fennell 95656 Use of flight pass
Apr-13 Halifax shyTor North American Latitude Mayor Fennell 95856 Use of flight pass 55522
May-13 Tor-Regina North American Latitude Mayor Fennell 95658 Use of flight pass
May-13 Regina-Tor North American Latitude Mayor Fennell 95858 Use of flight pass 2000
May-13 Tor - Vancouver North American Latitude Mayor Fennell 95858 Use of flight pass
Jun-13 Vancouver shyTor North American Latitude Mayor Fennell 95856 Use of flight pass
Aug-13 Toronto shyOttawa Ontario Pass Latitude Mayor Fennell 45792 [8] Use of flight pass 712
Aug-13 Ottawa shyToronto Ontario Pass Latitude Mayor Fennell 45792 [8] Use of flight pass 712
Sep-13 Tor - St Johns North American Latitude Mayor Fennell 95857 Use of flightpass
Sep-13 St Johns - Tor North American Latitude Mayor Fennell 95857 Use of flight pass
Toronto shyOttawa Ontario Pass Latitude Mayor Fennell 45792 [81 Use of flight pass
Ottawa shyToronto Ontario Pass Latitude Mayor Fennell 457 92 W Use of flight pass
Sub-Total - Current Term of Council 3092162 1SS79S4
To be read in conjunction with Oeloittes Forensic Report Private and Confidential Page 1 of 3
Schedule 2
The Corporation of the City of Brampton Amounts Repayable for Mayor Fennell Related to the Use of Flight Passes
Calculation of Faro
Calculated Date
(Note 1) Vendor Name
(Note 1) Description of Expense
(Notel) Expense
Incurred by Amount
(Note 1) Deloitto Finding
Airfare
(Note 2) NAV
(Note 3)
Insurance
(Note 4) ATSC
(Note 6) AIF
(Note 6) Total
Airfare Expense Policy Breach Amount
G = B-raquoC+
D+E+F
Prior Term of council
Apr-08 Toronto shyDallas North America shyLatitude Mayor Fennell Use of flight pass
Jun-08 Toronto - Chicago North America shyLatitude Mayor Fennell Use of flight pass
Jun-08 Toronto - Chicago North America shyLatitude Mayor Fennell Use of flight pass
Jul-08 Toronto - Calgary North America bull Latitude Mayor Fennell Use of flight pass
Jul-08 Calgary - Toronto North America shyLatitude Mayor Fennell 70900 Use of flight pass
Aug-08 Toronto bull Dallas North America shyLatitude Mayor Fennell 70900 Use of flight pass
Aug-08 Pallas - Toronto North America bull Latitude Mayor Fennell 70900 Use of flight pass 300
Nov-08 Toronto shyOttawa North American Latitude Mayor Fennell 77400 Use of flight pass 300
Nov-08 Ottawa shyToronto North American Latitude Mayor Fennell 77400 Use of flight pass 22160 2000 300 712 2000 27192 50208
Jan-09 Ottawa shyToronto Canada East Pass Mayor Fennell 42000 Use of flight pass 20140 2000 300 712 2000 25152 16848
Toronto - Ottawa Canada East Pass Mayor Fennell 42000 Use of flight pass 20140 2000 300 712 2500 25652 16346
Toronto - Vancouver bull Victoria North American Latitude Mayor Fennell Use of flight pass
Victoria - Vancouver bull Toronto North American Latitude Mayor Fennell Use of flight pass
Jun-09 Toronto shyVancouver North American Latitude Mayor Fennell 77400 Use of flight pass 35460 300 712 40972 36428
Jun-09 Vancouver shyToronto North American Latitude Mayor Fennell 77400 Use of flight pass 35460 300 712 40472 36928
Toronto shyOttawa Canada East Pass Mayor Fennell Use of flight pass
Jun-09 Ottawa- Toronto Canada East Pass Mayor Fennell Use of flight pass 300 712
Aug-09 Toronto - Halifax Canada East Pass Mayor Fennell Use of flight pass 300 712
Aug-09 Halifax - Toronto Canada East Pass Mayor Fennell Use of flight pass
Aug-09 Toronto - Ottawa Canada East Pass Mayor Fennell Use of flight pass
Aug-09 Ottawa - Toronto Canada East Pass Mayor Fennell 42000 Use of flight pass
Nov-09 Toronto shyOttawa Canada East Pass Mayor Fennell 42000 Use of flight pass
Nov-09 Ottawa shyToronto Canada East Pass Mayor Fennell 42000 Use of flight pass
Nov-09 Ottawa shyToronto Canada East Pass Mayor Fennell 43000 Use of flight pass
Toronto shyOttawa Canada East Pass Mayor Fennell Use of flight pass
Ottawa shyToronto Canada East Pass Mayor Fennell Use of flight pass
Toronto shyOttawa Canada East Pass Mayor Fennell Use of flight pass
Ottawa shyToronto Canada East Pass Mayor Fennell Use of flight pass
Toronto shyOttawa Canada East Pass Mayor Fennell Use of flight pass
Ottawa - Toronto Canada East Pass Mayor Fennell 43000 Use of flight pass 19850 2000 300 712 0-3 Toronto - Moncton Canada East Pass Mayor Fennell 43000 Use of flight pass 30570 2000 300 712
Mar-10 Moncton - Toronto Canada East Pass Mayor Fennell 43000 Use of flight pass 30570 2000 300 712
Mar-10 Toronto - Washington Eastern Transborder Pass Latitude Mayor Fennell 47500 Use of flight pass 37660 2000 300 1210
Mar-10 Washington - Toronto Eastern Transborder Pass Latitude Mayor Fennell Use of flight pass
Jun-10 Toronto bull Boston Eastern Transborder Pass Latitude Mayor Fennell Use of flight pass 37660 2000 300 1210 2500 43670 3830
Jun-10 Boston shyToronto Eastern Transborder Pass Latitude Mayor Fennell Use of flight pass 37660 2000 300 1210 7500 48670 -
Toronto shyOttawa Eastern Transborder Pass Latitude Mayor Fennell Use of flight pass 19850 2000 300 712 2500 25362 22138
Ottawa shyToronto Eastern Transborder Pass Latitude Mayor Fennell 47500 Use of flight pass 19850 2000 300 712 2000 24862 22638
Sub-Total - Prior Term of Council 2052700
TOTAL 5144862 2363148
To be read in conjunction with Oeloittes Forensic Report Private and Confidential Page 2 of 3
Schedule 2
The Corporation of the City of Brampton Amounts Repayable for Mayor Fennell Related to the Use of Flight Passes
Calculation of Fare
Calculated Date Vendor Name Description of Expense Expense Amount Airfare NAV Insurance ATSC AIF Total
Deloitte Finding Expense Policy(Note 1) (Note 1) (Note 1) Incurred by (Note 1) (Note 2) (Note 3) (Note 4) (Note 5) (Note 6) Airfare
Breach Amount
G = BC A B C D E I
D+E+F
Notes
[1] Source City of Brampton public report on Corporate Representation Expenses or from transaction-specific supporting documents
[2] Airfareamount is based on informationfrom Statistics Canada AviationAir Fares Canadian AirCarriers Level I Statistical Table 1 Average fares by sector and fare type group - Canadian air camers Level 1 - Schedules services i) For domestic flights from 2008 to 2012 we used the amounts listed for Domestic - Economy Flightfrom Toronto to Ottawa and Montreal were based on the short-haul average fare amount Other domestic flights were basec on the long-haul average fare amount ii)For domestic flightsfrom2013 we used the 2012 long-haulamount (S33810) increased by a 3 inflationaryfactor resulting in a calculated airfare of S34824 For flightsfrom Toronto to Ottawa and Montreal we used the 2012 short-haul amount ($21610) increased by a 3 inflationary factor resulting in a calculated airfare of $22258 iii)For flight to the United States we used the amount listed for International - Economy
[3] Navigational (NAV) Surcharge within Canada are based on distance with a fee varying from $9 to $20 We used the highest ($20) amount for each flight
[4] Accordingto AirCanadas website the insurance surcharge is S3 CADeach way for travel whollywithinCanada Some exceptions apply We used $3 for each flight
[5] The AirTravellers Security Charge (ATSC) was enacted by the Canadian Parliament For domestic itineraries the ATSC is currently $712 and for transborder itineraries the ATSC is up to $1210 We used an ATSC of $712 for all domestic flights and of S1210 for all transborder flights in our calculations
[6] AirportImprovementFees (AIF) were calculated based on the following amounts (as per locationof enplanement) Toronto $25 00
Bagotville $25 00
Calgary $3000
Casllegar S2700 (Assumed fee to include Casllegar [$700] and Vancouver [$2000] airport improvement fees) Edmonton $25 00
Halifax $2500
Moncton $2000
Montreal $25 00
Ottawa $20 00
Prince George $2000
Regina $2000
Saskatoon $2000
St Johns Newfoundland $20 00
Vancouver $2000
Victoria $3000 (Assumed fee to include Victoria ($1000) and Vancouver [$2000] airport improvement fees)
Boston $7500 (Assumed $7500 including US taxes fees and charges)
Dallas $7500 (Assumed $7500 including US taxes fees and charges) Washington $7500 (Assumed $7500 including US taxes fees and charges)
[7] Transactionswere recorded as a single entry in the Citysaccounting system fora total amount of $1847 The two related flightsegments are presented individually in order to adequately complete the calculations
[8] Flight segmentwas part ofa flight pass with10 flight credits recordedas one transactioninthe Citysaccountingsystem The individual flight segments are presented individually in order to adequatelycompletethe calculations
Private and Confidential Page 3 of 3 To be read in conjunction with Oeloittes Forensic Report
K3-b
Schedule 3
The Corporation of the City of Brampton Reconciliation of the information in the Deloitte Report dated July 30 2014 to the Amount Repayable by Mayor Fennell
Report Schedule
Description Transaction
Count
Amount per Report
Repayable Amount
Note
Sch 11 Breach of Expense Policy - Miscellaneous 11 $459 $0 [I] Sch 11 Breach of Expense Policy - Use of Flight Passes $1847 $1198 [2]
Sch 11 Breach of Amex Express Corporate Card Program Policies and Procedures
$1021 $0 [3]
Sch 11 Not Enough Information to determine Compliance with Expenses Policy- SouvenirOther
34 $5804 $0 [4]
Sch 11 Not Enough Information to determine Compliance with Expenses Policy - Total Eclipse Limousine Service
38 $144150 $0 [4]
Sch 12 Breach of Expense Policy - Use of Flight Passes 88 $68783 $16858 [5] Sch 12 Breach of Expense Policy - Expired Flight Passes $1832 $2034 [6] Sch 12 Breach of Expense Policy - Business Class Airfare $1309 $0 U)
Sch 12 Breach of Amex Express Corporate Card Program Policies and Procedures
$212 $0 [8]
Sch 13 Pre-December 2010 Breach of Expense Policy - Use of FlightPasses
95 $54062 $8647 [9]
Sch 13 Pre-December 2010 Breach of Expense Policy - Expired Flight Passes
$2854 $0 [10]
Sch 13 Pre-December 2010 Breach of Expense Policy - Business Class Airfare
$7316 $3023 [11]
Sch 13 Pre-December 2010 Breach of Expense Policy - Premium hotel rooms
$2050 $2358 [12]
Sch 13 Pre-December 2010 Breach of Amex Express Corporate Card Program Policies and Procedures
50 $30863 $0 [13]
Sch 13 Pre-December 2010 Possible Breach of Amex Express Corporate Card Program Policies and Procedures
$1123 $0 [4]
Sch 13 Pre-December 2010 Possible Breach of Purchase Card
Policies and Procedures $4725 $0 [4]
Sch 13 Pre-December 2010 Not Enough Information to determine Compliance with Expenses Policy - SouvenirOther
$149 $0 [4]
TOTAL $328559 $34118
[1] We have been advised by Finance staff that the nine charges for IQ Quizzes incurred on the Mayors wireless account have now been credited to the City Two of the eleven identified transactions relate to Employee 2 and have been repaid
[2] The repayable amount relates to the difference between the cost of the individual flight passes and calculated economy class flight costs plus 13 in taxes
[3] Five of the transactions relate to Mayor Fenell and were repaid shortly after the charges were incurred The other three transactions relate to the Mayors staff and have been repaid
[4] We did not have enough information to determine whether the expenses were in compliance with or not in compliance with policy As a result the repayable amount is $0
[5] The repayable amount relates to the difference between the cost of the individualflight passes and calculated economy class flight costs plus 13 taxes The amount repayable does not include flight passes used by individuals other than Mayor Fennell (53 of the 89 transactions were for individuals other than Mayor Fennell)
[6] The amount repayable relates to the unused portion of flight passes purchased where Mayor Fennell was the only authorized traveler including taxes
[7] These transactions relate to the Mayors Staff and have been repaid
[8] One transaction relates to Mayor Fenell and was repaid shortly after the charge was incurred The other transaction relates to the Employee 4 and has been repaid
Private and Confidential Page 1 of 2 To be read in conjunction with Deloittes Forensic Report
K3-I1
Schedule 3
The Corporation of the City of Brampton Reconciliation of the information in the Deloitte Report dated July 30 2014 to the Amount Repayable by Mayor Fennell
Notes (continued) [9] The repayable amount relates to the difference between the cost of the individual flight passes and calculated economy class
flightcosts plus 13 taxes The amount repayable does not include flight passes used by individuals other than Mayor Fennell (58 of the 95 transactions were for individuals other than Mayor Fennell)
[10] The expired flight passes were available for use by multiple employees (including individuals outside of the Mayors office) or solely by an employee other than Mayor Fennell As such we did not include these amounts as being repayable by Mayor Fennell
[11] The amount repayable represents the costs incurred for the purchase of business class tickets minus the estimated cost of the airfare (based on Mayors staff travelling at the same time) minus any partial repayments received including applicable taxes
[12] The amount repayable represents the difference between the costs incurred for the premium room minus the cost of the basic hotel room (based on charges incurred by the Mayors staff during the same time period) including applicable taxes
[13] 35 of the transactions relate to Mayor Fenell and were repaid after the charges were incurred The other 15 transactions relate to the Mayors staff and have been repaid
Private and Confidential Page 2 of 2 To be read in conjunction with Deloittes Forensic Report
K3-gt
Deloitte Deloitte LLP
33 Yonge Street Suite 210 Toronto ON M5E 1G4
Canada
Tel 416-601-6451
Fax416-601-6690
wwwdeloitteca
September 5 2014
Private and confidential
Mr John Corbett
Chief Administrative Officer
The Corporation of the City of Brampton 2 Wellington Street West Brampton ON L6Y 4R2
Dear Sir
Subject Amount Repayable by the Councillors
Further to your request please find enclosed a summary schedule of the amounts repayable by the Councillors We have also provided a schedule for each Councillor identifying the transactions to be repaid
The amount repayable is based on the transactions identified in our report dated July 30 2014 plus applicable taxes and less any amounts the Councillors have repaid up to August 15 2014 based on information provided to Deloitte by the City of Brampton Finance Department
At your request we have also included a summary schedule of the amounts repayable by the Councillors which excludes the cost of tickets for events at non-City facilities
We will be writing to you under separate cover to provide the amount repayable by the Mayor
Yours Truly
-rrujgt^_
Robert Fowlie CPA CA-IFA CFE Partner
Deloitte LLP
K3-^
The Corporation of the City of Brampton Summary of Amounts Repayable
Term of Council CorporateReference Total
Expense Accounts Accounts
Councillor Callahan Schedule 1 1740950 5000 1745950
Councillor Dhillon Schedule 2 1853 42884 44737
Councillor Gibson Schedule 3 37402 200000 237402
Councillor Hames Schedule 4 52020 52020-
Councillor Hutton Schedule 5 519195 55000 574195
Councillor Miles Schedule 6 167240 54000 221240
Councillor Moore Schedule 7 70118 70118-
-Councillor Palleschi Schedule 8 14526 14526
Councillor Sanderson Schedule 9 115245 46155 161399
Councillor Sprovieri Schedule 10 55750 200000 255750
2774299 603038 3377338
The Corporation of the City of Brampton Summary of Amounts Repayable Excluding Tickets for Events at Non-City Facilities
Term of Council CorporateReference
Expense Accounts Accounts
Councillor Callahan Schedule 1 1706450 1706450-
Councillor Dhillon Schedule 2 1853 42884 44737
Councillor Gibson Schedule 3 12100 200000 212100
Councillor Hames Schedule 4 31020 31020-
Councillor Hutton Schedule 5 444603 50000 494603
Councillor Miles Schedule 6 64240 54000 118240
Councillor Moore Schedule 7 26702 26702-
-Councillor Palleschi Schedule 8 14526 14526
Councillor Sanderson Schedule 9 58745 41155 99899
Councillor Sprovieri Schedule 10 7500 200000 207500
2367739 588038 2955777
Sch
ed
ule
Th
eA
mo
un
ts
61
5(H
ote
l)
Ter
mo
f
Bro
ach
of
Jun
-11
Jut-
11
Apr
-12
Oct-
12
Oct
-12
Sep-
13A
ug-1
1A
ug-1
1O
ct-
12
Ma
r-1
3
Aug
-11
Aug
-11
Oct
-11
No
v-1
1
Dec-1
1
Ja
n-1
2
Feb
-12
Sep
-12
Dee-1
2
Dec-1
2
Ja
n-1
3
Ju
M3
Dee-1
3
Brea
ch
of
Co
rpo
rate
Bro
ach
of
Ju
n-2
01
3
No
tes
(1)
(2)
(3)
Pri
vate
an
dR
epor
t
7t O
1
Co
rpo
rati
on
oft
he C
ity
of
Bra
mp
ton
R
epa
yab
le f
or B
ob
Ca
lla
ha
n
Ven
do
r N
am
e
(No
te 1
1
Cou
nci
l Exp
orts
A
cco
un
t
Exp
en
se P
oli
cy
RO
BE
RT
VC
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amp D
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ou
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nch
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oitt
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Rep
ort
date
d Ju
ly 3
02
01
4
Am
ount
rep
ayab
le i
nclu
des
sale
s ta
xes
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yfa
cilit
ies
incl
udet
he R
ose
The
atre
and
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erA
deC
entr
e
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nfi
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tia
l
Des
crip
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n o
f E
xpen
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tel)
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Soc
iety
of C
anad
a -C
lass
11
Ann
ualF
ee
Law
Pro
-P
rofe
ssio
nal
Lia
bili
tyIn
sura
nce
Ba
ck B
race
Pro
fess
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l L
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lity
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uran
ce
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So
ciet
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er C
an
ad
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Soc
iety
201
3 M
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ersh
p F
ees
Ben
Ca
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n1
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l L
aw A
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EL
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abra
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kets
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ram
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phon
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easo
n T
icke
ts
Sen
iors
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un
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l B
all
-T
ickets
Ro
se T
heat
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Sym
phon
y T
icke
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bie
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ms
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t
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fo
r th
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rts
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la
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kets
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n D
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r B
ram
pton
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phon
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n T
icke
ts
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ickets
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hn
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as
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he R
ose
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um
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ce
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ther
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ickets
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bb
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um
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ce
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on
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abra
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peni
ng C
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s
Am
ou
nt
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psy
ab
io (
No
te 2
)
20
17
05
46
62
70
36
15
46
73
70
20
63
38
20
91
63
12
04
6
11
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5
68
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50
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15
00
0
20
00
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00
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00
10
00
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00
14
9 0
0
25
00
40
00
40
00
65
00
45
00
Am
ou
nt
Det
oitt
a F
indi
ng
(No
te 1
1
161
6 42
N
ot a
n oS
giW
epr
ofes
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nd b
usin
ess
deve
lopm
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xpen
se
466
2 70
N
ot a
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gibl
e pr
ofes
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al a
nd b
usin
ess
deve
lopm
ent e
xpen
se
32
55
Pers
on
al
hea
lth
ite
m
467
3 70
N
ot a
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ofes
sion
al a
nd b
usin
ess
deve
lopm
ent e
xpen
se
165
8 14
N
ot a
n eS
gibt
e pr
ofes
sion
al a
nd b
usin
ess
deve
lopm
ent
exp
ense
1
663
56
Not
an
elgi
ble
prof
essi
onal
and
bus
ines
s de
velo
pmen
t exp
ense
26
6 60
40
7 E
xpen
se s
ubm
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d an
d pa
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ice
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ncil
or s
tate
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21
5 68
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el E
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ubrr
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noio
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ated
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inte
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to r
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urs
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17
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8
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ense
su
bm
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an
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aid
twic
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ounc
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sta
ted
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nte
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s to
rei
mbu
rse
21
4 40
E
xpen
se s
ubm
itte
d an
d pa
id tw
ice
Cou
ncil
or s
tate
d he
int
ends
to
reim
burs
e
10
00
0
Sp
ou
se u
sed
one
of
two
tick
ets
30
0 00
S
easo
ns
tick
ets
Sp
ou
se u
sed
one
of t
wo
tick
ets
40
00
Sp
ou
se u
sed
one
of t
wo
tick
ets
29
6 52
S
po
use
use
d on
e of
tw
o ti
cket
s
75 5
6 S
po
use
use
d o
ne o
f tw
o ti
cket
s
100
00
Sp
ou
se u
sed
one
of t
wo
tick
ets
80
00
Sp
ou
se u
sed
one
of
two
tick
ets
29
8 00
T
icke
ts
for
5 pe
rfor
man
ces
Sp
ou
se u
sed
one
of tw
o ti
cket
s
50 0
0 S
po
use
use
d o
ne o
f tw
o ti
cket
s
90 0
0 S
po
use
use
d o
ne o
f tw
o t
xkets
80
00
Sp
ou
se u
sed
on
e o
f tw
o t
icke
ts
13
00
0
Sp
ou
se u
sed
on
e o
f tw
o tx
ets
90
00
Sp
ou
se u
sed
one
of
two
hck
ets
22
3 8
7 A
irfa
re f
or s
po
use
C
ounc
ilor
sta
ted
he
inte
nds
to r
eim
burs
e
To
tal
-Ter
m o
f C
ounc
il E
xpen
so A
cco
un
t
To
tal
bull T
erm
ofC
ou
nci
l E
xp
en
so A
cco
un
t E
xclu
din
g T
icke
ts f
or E
von
ts a
t N
on
-Cit
y F
aci
liti
es (
No
te 3
)
50 0
0 S
po
use
use
d on
e of
tw
o ti
cket
s N
ot a
an
even
t cov
ered
by
Pok
ey 1
4 5
0
To
tal
-C
orp
ora
te A
cco
un
ts
To
tal
-C
orp
ora
to A
cco
un
ts E
xclu
din
g T
icko
ts f
or E
von
ts a
t N
on-C
ity
Fac
ilit
ies
(No
te 3
)
To
be r
ead
m c
onju
ncti
on w
ith
Del
otte
s F
oren
sic
Th
eA
mo
un
ts
Da
te
(No
toD
(No
te2)
Ter
mo
f
Bro
ach
of
No
v-1
1
Co
rpo
rate
Bre
ach
of
May
-201
3
Sep
-20
13
Dec-2
01
2
No
tes
(1)
(2)
(3)
Pri
va
tea
nd
84
37
29
94
7
45
00
42
68
4
41
88
4
Rep
ort
JO
Sch
ed
ule
2
Co
rpo
rati
on
of t
he C
ity
of
Bra
mp
ton
R
epa
yab
le f
or V
icky
Dh
illo
n
Vo
nd
or N
am
o
Des
crip
tio
n o
f E
xpo
nso
A
mo
un
t D
olo
ltte
Fin
din
g
Am
ou
nt R
epa
yab
le
(No
toD
(N
oto
D
(No
te D
Cou
nci
l Exp
onso
Acc
ou
nt
Exp
en
se P
oli
cy
Ba
j M
OB
ILIT
Y C
EL
LU
LA
R I
NC
4
16
52
66
20
0-N
0V
11
1
03
94
E
xpen
se in
clud
es $
16 4
0 of
per
sona
l lo
ng d
ista
nce
call
s
Cou
ncil
or in
dica
ted
he w
ll r
eim
burs
e
To
tal
bull T
orm
of
Co
un
cil
Exp
enso
Acc
ou
nt
T
otal
bull T
orm
of
Co
un
cil E
xpo
nso
Acc
ou
nt
Exc
ludi
ng T
icke
ts f
or E
von
ts a
t N
on-C
ity
Fac
ilit
ies
(Not
e 3)
Acc
ou
nts
Exp
en
se P
oli
cy
Per
Die
m C
laim
at
FC
M P
rinc
e G
eorg
e 30
8 51
P
er d
iem
cla
med
on
Mar
ch 5
20
13
but
dxl
not
arr
ive
un
ti M
arch
6
20
13
H
otel
Ul
incl
ud
es fo
od a
nd l
iquo
r ch
arg
es
Ho
tel
at
FC
M V
an
co
uver
101
9 27
H
otel
Ml i
nclu
des
room
upg
rade
and
roo
m s
ervi
ce c
harg
es f
orfo
od a
nd l
iquo
r P
er
Die
m C
lam
at
FC
M O
tta
wa
1
01
78
L
un
ch
es
were a
va
iab
le a
t th
e c
on
fere
nce
To
tal
-C
orp
ora
to A
cco
un
ts
To
tal
-C
orp
ora
te A
cco
un
ts E
xclu
din
g T
icko
ts f
or E
von
ts a
t N
on
-Cit
y F
acil
itie
s (N
ote
3)
So
urc
e D
eia
tte
Fo
ren
sic
Rep
ort
da
ted
Jul
y 30
2
01
4
Am
ou
nt
rep
aya
ble
in
clu
des
sa
les
taxe
s C
ty f
acl
ies
incl
ude
the
Ro
se T
heat
re a
nd P
ower
Ade
Cen
tre
To
be r
ead
n co
njun
ctio
n w
ith
Del
oa
es
For
ensi
cC
on
fid
en
tia
l
Schedule 3
The Corporation of the City of Brampton Amounts Repayable for Grant Gibson
Date Vendor Namo
(Note 1) (Note 1)
Torm of Council Exponso Account
Breach of Expenso Policy
Dec-10 P-CARD - ZONTA CLUB OF BRAMPTON
Jan-11 TRANSFER JOURNAL JAN 2011
Aug-11 TH11-34 Jun-12 TJTH-12-39
Nov-12 ZONTA CLUB OF BRAMPTON - CALEDON May-13 BRAMPTON BEAST HOCKEYCLUB
Corporato Accounts
Breach of Policy - Community Use of Suite Policy 1420
Jan-2011
Feb-2011
Mar-2011
Jan-2012
Notes
Source Deloitte Forensic Report dated July 302014(1) (2) Amount repayable includes sales taxes
(3) City facilities includethe Rose Theatre and PowerAde Centre
Description of Expenso (Note 1)
ZONTA CLUB tickets G Gibson
Tickets for The Good The Bad The Ugly - Feb 26710 Art of Jazz Festival Passes
Tickets for Brampton Global Jazz amp Blues Festival Series Women of Achievement
Founder Club Seats
PowerAde Suite - Brampton Battalion PowerAde Suite - Brampton Battalion PowerAde Suite - Brampton Battalion PowerAde Suite - Brampton Battalion
Amount Dolortte Finding
(Note 1)
16209 Spouse used one of two tickets 5000 Spouse used one of two tickets
16000 Spouse used one of eight tickets 456 00 Spouse used one of four tickets for some nights
9000 Spouse used ticket 131515 Donated tickets to specified community group except for 3 games attended with spouse
Total bull Term of Council Expense Account Total - Term of Council Expense Account Excluding Tickets for Evonts at Non-City Facilities (Note 3)
50000 Councillor attended with wife and some family members No specific record of other attendees 50000 Councillor attended with wife and some family members No specific record of other attendees 50000 Councillor attended with wife and some family members No specific record of other attendees 50000 Tickets provided to local Brampton family and mends
Total bull Corporato Accounts Total bull Corporato Accounts Excluding Tickets for Events at Non-City Facilities (Note 3)
Amount Repayablo (Note 2)
9000
2500
2000
7600
9000
7302
37402
500 00
500 00
500 00
50000
200000
7^
SO
To be read in conjunction with Deloittes Forensic ReportPrivate and Confidential
Schedule 4
The Corporation of the City of Brampton Amounts Repayable for Sandra Hames
Date Vendor Namo Description of Expenso Amount Doloitto Finding Amount Repayable (Note 2)
(Noto 1) (Noto 1) (Noto 1) (Noto 1)
Term of Council Exponso Account
Broach of Expense Policy
Jun-11 ROTARY CLUB OF BRAMPTON SOUTH Lobster amp Chicken Dinner - Fundraising Project 30000 Spouse used one of four tickets 7500
Jul-11 CHINGUACOUSY LIONS CLUB BBQ Fundraiser Tickets 8000 Spouse used one of two tickets 4000
Jul-11 SANDRA HAMES Lobster Fest Tickets 15000 Spouse used one of two tickets 7500
Aug-11 Oct-11
2011-37 2011-41
Cabaret Ticket 283871
Symphony Tickets Subscription 12698 Spouse used one of four tickets No information on use of other 2 tickets 40000 Spouse used one of two tickets in series One series donated to specific community group No
3700
4000
information on use of other 3 series
Oct-12 ROSE THEATRE 4 Tickets shyRose Orchestra Gala 60000 Spouse used one of four tickets No information on use of other 2 tickets 15000
Jul-13 CHINGUACOUSY LIONS CLUB Chinguacousy Lions B8Q bull 2 tickets 4000 Spouse used one of two tickets 2000
Jul-11 SANDRA HAMES Ottawa Business - Jun 30 - Jul 2 - Mileage 49296 Mileage claim was not reduced by 160km to reflect monthly car allowance 8320
Total bull Term of Council Expenso Account Total - Term of Council Expenso Account Excluding Tickots for Events at Non-City Facilities (Note 3)
Notes
(1) Source Deloitte Forensic Report dated July 30 2014
(2) (3)
Amount repayable includes sales taxes City facilitiesinclude the Rose Theatre and PowerAde Centre
7^
To be read in conjunction with Deloittes Forensic ReportPrivate and Confidential
Schedule 5
The Corporation of the City of Brampton Amounts Repayable for John Hutton
Date
(Note 1)
Vendor Name
(Note 1)
Description of Expense (Noto 1)
Amount
(Note 1) Deloitte Finding Amount Repayable (Note 2)
Torn) of Council Exponso Account
Breach of Expense Policy
Jan-11 NPC ALUMNI ASSOCIATION Membership - 2 years 4 hardcopy of blue book 15050 Two year membership Not a community membership 150 50
Feb-12 ALUMNI ASSOCIATION OF THE NPC Membership Renewal 15050 Two year membership Not a community membership 150 50
Jan-13 ALUMNI ASSOCIATION OF THE NPC SCHOOL 2013 Membership 75 25 One year membership Not a community membership 7525
Dec-13 NPC ALUMNI ASSOCIATION NPC Alumni - membership 7525 One year membership Not a community membership 7525
May-11 ONTARIO PARKS ASSOCIATION Ontario Parks Association Anniversary- Registration 30000 Not an eligible professional and busines development expense 30000
Nov-11 ONTARIO PARKS ASSOCIATION Refund of Golf Fees (14000) Refund relates to OPA registration (golf fees) (14000)
Aug-11 JOHN HUTTON Ontario Parks Association - Aug 19 - 2111 - Accomodations 37290 Not an eligible professional and busines development expense 372 90
reimbursement
Sep-11 JOHN HUTTON Ontario Parks Association 12595 Not an eligible professional and busines development expense 135 00
Jul-11 ONTARIO PARKS ASSOCIATION Donation - OPAs 75th Anniv Legacy Garden 50000 Not an eligiblecommunity involvement expense Counallor intended donation to be from 500 00
City (not his account) Dec-10 OLDTIMER BENEFIT HOCKEY NHL Alumni Benefit Hockey Game - Feb 4 7571 Spouse used one of four tickets 1893
Jan-11 TRANSFER JOURNAL JAN 2011 Tickets for The Good The Bad The Ugly - Feb 26710 5000 Spouse used one of two tickets 25 00
Feb-11 JOHN HUTTON 2 Tickets to Huttonvilie UC Groundhog Supper - Feb 311 3000 Spouse used one of two tickets 15 00
Mar-11 BRAMPTON shyHEART LAKE ROTARY CLUB 20th anniversary tickets - Mar 2611 10000 Spouse used one of two tickets 50 00
May-11 JOHN HUTTON Huttonvilie U C Ham Dinner - Apr 1411 3000 Spouse used one of two tickets 1500
May-11 TJ-2011-17 Brampton Symphony Subscription 30000 Spouse used one of two tickets for five separate events 150 00
Jun-11 JOHN HUTTON Tickets for FFCP Spring Breakfast amp norval UC BBQ 6600 Spouse used one of two tickets 33 00
Jul-11 JOHN HUTTON Huttonvilie U C Lobster Dinner - Jun 17 amp Home Church Beef BBQ - Jun 10400 Spouse used one of two tickets 52 00
11
Jul-11 TH-11-25 ORDER 0274628 Subscription to various Rose Theatre events 132000 Spouse used one of two tickets for thirteen separate events 66000
Aug-11 TH11-35 REM 280704 - Bobby McFerrin 7201 Spouse used one of four ticekts 1800
Sep-11 JOHN HUTTON Annual Pork BBQ 2600 Spouse used one of two tickets 1300
Oct-11 JOHN HUTTON Colours In The Storm - Tickets 4000 Spouse used one of two tickets 20 00
Nov-11 JOHN HUTTON Huttonvilie United Church Shore Supper - Oct 2011 3000 Spouse used one of two tickets 1500
Dec-11 TH1147 BCB Christmas at The Rose 4000 Spouse used one of two tickets 20 00
Feb-12 JOHN HUTTON Huttonvilie United Church Groundhog Day Supper - Feb 212 3000 Spouse used one of two tickets 1500
Mar-12 JOHN HUTTON Huttonvilie United Church Ham Supper - Mar 2212 3200 Spouse used one of two tickets 1600
Apr-12 2012-18 Rose Summer Series Subscription 15611 Spouse used one of two tickets at four separate events 78 06
May-12 TJ THEATRE 12-30 20122013 Rose Theatre Subscription 57729 Spouse used one of two tickets at six separate events 288 65
Jun-12 JOHN HUTTON Norval United Church Chicken BBQ - Jun 212 2600 Spouse used one of two tickets 13 00
Jun-12 JOHN HUTTON Huttonvilie UC Lobster Dinner - Jun 1512 8000 Spouse used one of two tickets 40 00
Sep-12 STE LOUISE OUTREACH CENTRE OF PEEL 30th Anniversary Gala - Tickets 6000 Spouse used one of two tickets 30 00
Sep-12 JOHNHUTTON 2 tickets to Union PresbyterianChurch Pork BBQ - Sep 2912 3000 Spouse used one of two tickets 15 00
Oct-12 CHINGUACOUSY LIONS CLUB 2 Tickets - Anniversary Dinner 13000 Spouse used one of two tickets 65 00
Nov-12 SHARE AGRICULTURE FOUNDATION Share Concert 5000 Spouse used one of two tickets 25 00
Dec-12 TRF DECEMBER 2012(1) Christmas at the Rose 12000 Spouse used one of two tickets al two separate events 7500
Feb-13 BRAMPTON BOARD OF TRADE Mayors Luncheon 11000 Spouse used one of two tickets 55 00
Feb-13 CANADA SKATES Jan 12 Performance Tickets 8000 Spouse used one of two tickets 4000
Apr-13 JOHNHUTTON 2 Tickets for Huttonvilie United Church Ham Dinner 3000 Spouse used one of two tickets 1500
May-13 ROTARY CLUBOF BRAMPTON- HEART LAKE 8 Tickets For Annual Poor Boys ampGirts Luncheon 28000 Spouse used one of eight tickets 35 00
May-13 JOHNHUTTON Norval UC Chicken BBQ 3000 Spouse used one of two tickets 15 00
May-13 Jul-13
Rose Theatre Rose Theatre
2 Senior Subscriptions Rose Orchestra Tickets for The Santaland Diaries amp 1314 Subscription
39600 53450
Spouse used one of two tickets at six separate events Spouse used one of two tickets at six separate events
19800
267 25
Oct-13 ROSE THEATRE Retruned tickets for Jesse Cook amp Santaland Diaries (14950) Tickets returned (7475)
Aug-13 JOHN HUTTON Chingacousy Lions Annual Steak BBQ - 2 Tickets 4000 Spouse used one of two tickets 2000
Sep-13 ROSE THEATRE 2 Tkts C Hadfield Nov 26713 12100 Spouse used one of two tickets 60 50
Od-13 JOHNHUTTON 2 Ttckets for Union Presbyterian Chruch 3000 Spouse used one of two tickets 15 00
Od-13 FEDERATION OF FILIPINO CANADIANS 3 Tickets Harvest Breakfast 7500 Spouse used one of three tickets 25 00
Oct-13 SHARE AGRICULTURE FOUNDATION 2 Tickets for SHARES Annual Dinner 15000 Spouse used one of two tickets 75 00
Apr-13 Oct-13
Rose Theatre BRAMPTON BEAST HOCKEY CLUB
Rose Summer Theatre Tickets
Founders Club Seats
21700 Spouse used one of two tickets at four separate events 131515 Seasons tickets purchased Councillorattended games with spouse and friends and gave
108 50
73021
some tickets to community volunteers No specific record of attendees
Dec-11 BELL CANADA Dec 211 10667 Expense paid twice 10667
Dec-11 JOHNHUTTON Bell Canada shyDec11 10667 Expense paid twice 106 67
Dec-13 EDC031 Souvenir-Apr 122013 25888 Donation exceeds limit of S250 888
Total - Term of Council Expense Account Total - Term of Council Expense Account Excluding Tickots for Events at Non-City Facilities (Noto 3)
To be read in conjunction with Deloittes Forensic ReportPrivate and Confidential
Th
e
Da
te
(No
to1)
Co
rpo
rate
Bro
ach
of
Ju
n-2
01
3
Bre
ach
of
Do
c-2
01
1
No
tes
(1)
(2)
(3)
Pri
vate
an
dR
epo
rt
So
Sch
ed
ule
S
Co
rpo
rati
on
of th
e C
ity
of
Bra
mp
ton
A
mo
un
ts R
epa
yab
le f
or J
oh
n H
utt
on
Ven
do
r N
am
e
Des
crip
tio
n o
f E
xpo
nso
A
mo
un
t D
eloi
tte
Fin
ding
A
mo
un
t R
epa
yab
le (
No
to 2
) (N
ote
1)
(No
tel)
(N
ote
1)
Acco
un
ts
Lu
nch
an
d D
inn
er
Sp
on
so
rsh
ip P
oli
cy
Car
abra
m O
peni
ng C
erem
on
ies
100
00
Sp
ou
se u
sed
one
of tw
o ti
cket
s
Not
a a
n ev
ent
cove
red
by P
olic
y 14
50
Po
licy -
Co
mm
un
ity U
se o
f S
uit
e P
oli
cy 1
42
0
Po
wer
Ad
e S
uit
e -
Bra
mp
ton
Bat
tali
on
500
00
Att
ende
d g
am
e w
ith
fam
ily
To
tal
-C
orp
ora
te A
cco
un
ts
Tot
al bull
Cor
pora
te A
cco
un
ts E
xclu
ding
Tic
kets
for
Eve
nts
at
Non
-Cit
y F
acil
itie
s (N
ote
3)
Sour
ce
Del
oitt
e F
oren
sic
Rep
ort d
ated
Jul
y 3
02
01
4
Am
ount
rep
ayab
le i
nclu
des
sale
s ta
xes
Cit
yfa
cilit
ies
incl
udet
heR
ose
The
atre
and
Pow
erA
deC
entr
e
To
be r
ead
in c
onju
ncti
on w
ith
Del
oitt
es
For
ensi
c C
on
fid
enti
al
Schedule 6
The Corporation of the City of Brampton Amounts Repayable for Gael Miles
Date Vendor Name
(Note 1) (Note 1)
Term of Council Expense Account
Breach of Expense Policy
Jun-11 ROTARY CLUB OF BRAMPTON SOUTH
May-12 AMEX-BBOT Oct-12 ROSE THEATRE
Dec-12 GAEL MILES
Jul-13 GAEL MILES
Apr-12 MARKETING PAD INC Apr-13 MARKETING PAD INC Dec-13 GAEL MILES
Aug-13 ROGERS ATampT WIRELESS Dec-13 GAEL MILES
Corporate Accounts
Breach of Lunch and Dinner Sponsorship Policy
Jun-2012
Breach of Expense Policy
Jun-2013
Description of Expense (Note 1)
Lobster amp Chicken Dinner - fundraising project Business Person of the year Gala 4 Tickets bull Rose Orchestra Gala
Rotary Fundraiser 4 tickets for Rotary Club Brampton South Web Hosting Fee Hosting Website Miles bull National Safety Conference Chicago bull mileage Aug113 Miles - National Safety Conference Chicago - Per diem
Brampton Arts Council Golf and Dinner
FCM Vancouver Per Diem
Amount Deloitte Finding
(Note 1)
30000 Spouse used one of two tickets 61236 Family used three of six tickets (spouse and daughters) 60000 Spouse used one of four tickets 25000 Spouse used one of two tickets 300X Spouse used one of four tickets
5088 Static website last used for election campaign Charge should be $17299 17299 Static website last used for election campaign 71192 Mileage claim not reduced by 160km to reflect car allowance 15297 Personal calls $10 not reimbursed Councillor stated she intends to reimburse
42500 Per diem claimed for lunch that was available at the conference
Total bull Term of Council Expense Account Total - Term of Council Expense Account Excluding Tickets for Events at Non-City Facilities (Note 3)
48000 Councillor did not attend the event Spouse and guest attended Policy required return of tickets for distribution according to guest protocol
35377 Meals claimed on June 4th 2013 Councillor returned early from tnp on June 3rd 2013 Councillor stated that she intends to repay this amount
Total bull Corporate Accounts Total - Corporate Accounts Excluding Tickets for Events at Non-City Facilities (Note 3)
Amount Repayable
(Note 2)
15000
68000
15000
12500
7500
19210
19210
8320
1000
ISPO
167240
Notes
d) Source Deloitte Forensic Report dated July 30 2014 Amount repayable includes sales taxes(2)
(3) City facilities include the Rose Theatre and PowerAde Centre
To be read in conjunction with Deloittes Forensic ReportPrivate and Confidential
Schedule 7
The Corporation of the City of Brampton Amounts Repayable for Elaine Moore
Date
(Note 1)
Vendor Name
(Note 1)
Description of Expense (Note 1)
Amount
(Note 1) Deloitte Finding
Amount Repayable (Note 2)
Term of Council Expenso Account
Breach of Expense Policy
Jan-11 ROBBIE BURNS
Mar-11 UNITED ACHIEVERS CLUB
Oct-11 BRAMPTON ACCCC
Feb-12 AMEX shyLORNE SCOTS
Apr-12 TH-12-15
Jun-12 TJ TH-12-40
Feb-13 UNITED ACHIEVERS CLUB
Mar-13 AMEX shyLORNE SCOTS
Mar-13 AMEX - WOHC FOUNDATION
Jun-13 BRAMPTON BEAST HOCKEY CLUB
Oct-12 OLIVE BRANCH OF HOPE
Dinner Dance bull Jan 2911
Celebrity Men Who Cook - Table of 8 Christmas Party bull Table of 8 Robbie Burns Dinner Dance Tickets
Brampton Symphony Orchestra Tickets - Order 9 299057 bull May 512 Tickets for Brampton Global jazz amp Blues Festival Series Celebrity Chef - 2 Tickets Robbie Bums Dinner Dance Tickets
Toronto Maple Leafs Alumni Game Founder Club Seats
Celebrate Life Fundraiser
40000 32000 32000 33110 32000
45600 9000
18000 6000
1315 15 300ro
Spouse used one of eight tickets No information on use of other tickets Spouse used one of eight tickets No information on use of other tickets Spouse used one of eight tickets No information on use of other tickets Tickets used by family including spouse Other non-famiJyattendees Tickets used by family including spouse Other non-family attendees
Spouse used one of four tickets at three separate events Spouse used one of two tickets Spouse used one of four tickets Spouse used one of four tickets Spouse used three tickets Remainder of games donated to specific community group Family members used two tickets
5000
4000
4000
12416
8000
11400
4500
4500
1500
7302
7500
Total - Term of Council Expense Account
Total - Term of Council Expense Account Excluding Tickets for Events at Non-City Facilities (Note 3)
70118
Notes
(1) (2) (3)
Source Deloitte Forensic Report dated July 302014 Amount repayable includes sales taxes City facilities include the Rose Theatre and PowerAde Centre
7=
To be read in conjunction with Deloittes Forensic ReportPrivate and Confidential
Schedule 8
The Corporation of the City of Brampton Amounts Repayable for Paul Palleschi
Date
(Notel) Vendor Name
(NotoD
Description of Expenso (NotoD
Amount
(NotoD Dololtto Finding Amount Ropayablo (Noto 2)
Term ofCouncil Exponso Account
preach of Expense Policy May-13 Nov-13
BRAMPTONBEAST HOCKEYCLUB PAUL PALLESCHI
2 Seats for Founders Club Reimbursement for Beast Tickets
131515 Personal purchase of seasons tickets (131515) Reimbursement of personal purchase Reimbursement should be S1460
146041
(131515)
Total-Term of Council Exponso Account Total -Term of Council Expenso Account Excluding Tickets for Evonts at Non-City Facilities (Noto 3)
Notes
(1) Source Deloitte Forensic Report dated July 302014 (2) Amount repayable includes sales taxes (3) City faciixies includethe Roso Theatre and PowerAde Centre
To be read in conjunction with Delottes Forensic Report Private and Confidential
Sch
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m
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ach
of
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-11
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r-1
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-11
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n-1
2
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-12
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r-1
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-12
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-12
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r-1
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ach
of
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vate
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Am
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xp
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Co
rpo
rate
Ca
rd P
oli
cie
s a
nd
Pro
ced
ure
s
Sour
ce
Del
oitt
e F
oren
sic
Rep
ort
date
d Ju
ly 3
0 2
014
Am
ount
rep
ayab
le i
nclu
des
sale
s ta
xes
Cit
yfa
cilit
ies
incl
udet
he R
ose
The
atre
and
Pow
erA
de C
entr
e
Co
nfi
den
tia
l
Des
crip
tio
n o
f E
xpen
se
(No
toD
Bea
t T
he M
id W
inte
r B
lue I
V -
Fu
nd
rais
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2 T
icke
ts f
or G
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nte
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iser
KA
BA
KO
S T
hea
tre T
ickets
-D
ec 9
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Tic
kets
for
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re P
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non
Tic
kets
for
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bb
ie B
um
s D
inn
er D
an
ce
Cle
rgy
App
reci
atio
n D
inne
r T
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tre T
ickets
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ual
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dral
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Apr
14
12
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ickets
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ieB
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t
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ie B
urn
s D
inn
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nce
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bb
ie S
um
Din
ner
amp D
an
ce
FC
M -
Air
fare
-S
po
use
Car
abra
m O
peni
ng C
erem
onie
s
AM
O O
tta
wa
-A
cco
mm
od
ati
on
s
Am
ou
nt
Ro
pa
yab
io (
No
to
21
95
00
40
00
18
00
0
13
66
0
45
00
40
00
57
70
45
00
98
50
12
5 0
0
45
00
40
00
45
00
45
00
Am
ou
nt
Del
oit
te F
ind
ing
(N
oto
D
190
00
Sp
ou
se u
sed
one
of t
wo
tick
ets
600
0 S
po
use
use
d o
ne o
f tw
o ti
cket
s
360
00
Sp
ou
se u
sed
one
of t
wo
tick
ets
Cou
ncJo
r st
ated
he
inte
nds
to r
eim
burs
e
273
20
Sp
ou
se u
sed
one
of t
wo
tick
ets
Co
un
do
r st
ated
he
inte
nds
to r
eim
burs
e
839
0 S
po
use
use
d on
e of
tw
o ti
cket
s 80
00
Sp
ou
se u
sed
one
of t
wo
tick
ets
102
69
Sp
ou
se u
sed
one
of t
wo
tick
ets
Cou
ncil
or s
tate
d he
Int
ends
to
reim
burs
e
135
00
Sp
ou
se u
sed
one
of
thre
e ti
cket
s
197
00
Sp
ou
se u
sed
one
of t
wo
tick
ets
25
0 00
S
po
use
use
d on
e of
tw
o ti
cket
s
90 0
0 S
po
use
use
d o
ne o
f tw
o ti
cket
s
60
00
S
po
use
use
d on
e of
tw
o b
cket
s
135
00
Sp
ou
se u
sed
one
of t
hree
bck
ets
9
00
0
Sp
ou
se u
sed
one
of t
wo
bck
ets
103
25
Ca
rd u
sed
for
per
son
al
pu
rch
ase
-N
ot r
eim
bu
rsed
To
tal
bull T
erm
of
Co
un
cil
Exp
on
so A
cco
un
t
Tot
al bull
Ter
m o
f C
ounc
il E
xpen
so A
cco
un
t E
xclu
ding
Tic
kets
for
Eve
nts
at
Non
-Cit
y F
acil
itie
s (N
oto
3)
100
00
Spou
se u
sed
one
of tw
o ti
cket
s N
ot a
an
even
t co
vere
d by
Pol
icy
14 5
0
108
5 18
H
otel
Ml i
nclu
des
pers
onal
cha
rges
for
add
itio
naln
ight
s an
d ro
om s
ervi
ce
Fna
nce
coul
d no
t fin
d re
paym
ent
of c
ha
rges
To
tal
-Co
rpo
rate
Acco
un
ts
Tot
al -
Co
rpo
rate
Acc
ou
nts
Exc
ludi
ng T
icke
ts f
or E
ven
ts a
t N
on-C
ity
Fac
iWkt
s (N
ote
3)
To
be r
ead
m c
onju
ncti
on w
ith
Det
ofl
es
For
ensi
c
Schedule 10
The Corporation of the City of Brampton Amount Repayable for John Sprovieri
Dato Vendor Name Description of Expense Amount Deloitte Finding Amount Repayablo (Noto 2) (Note 1) (NotoD (Note 1) (Noto 1)
Ternof Council Expense Account
Broach of Expense Policy
Mar-11 FILIPINO ATHLETIC ASSOCIATION OF Dinner Dance Tickets - Feb 16711 5000 Spouse used one of two tickets 2500
Feb-12 I ROCK PINK CANCER RELIEF INC Sponsorship 500 00 Spouse used one of ten tickets 5000
May-12 ST MARGUERITE DYOLMLLE PARISH Benefit Dinner Dance 18500 Spouse used one of two tickets 9250
May-13 ST MARGUERITE DYOUVILLE PARISH Tickets For Fr James Tobin 50th Anniversary Event 13000 Spouse used one of two tickets 6500
Jul-13 WILLIAM OSLER HEALTH SYSTEM FOUNDATION Osier Foundation Benefit Conceit 50000 Spouse used one of two tickets 25000
Dec-13 JOHN SPROVIERI Meals per diem for India trade mission 1275 00 Three meals per day claimed before trip Trip Itinerary indicates that many meals were provided 7500
on Trade Mission
Total bull Term of Council Expense Account Total - Term of Council Expense Account Excluding Tickets for Events at Non-City Facilities (Note 3)
Corporato Accounts
Broach of Policy - Community Use of Suite Policv 1420
Dec-2011 PowerAde Suite - Brampton Battalion 500 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 500 00
Jan-2012 PowerAde Suite - Brampton Battalion 50000 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1450 50000
Feb-2012 PowerAde Suite - Brampton Battalion 200 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 200 00
Oct-2012 PowerAde Suite - Brampton Battalion 200 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 20000
Jan-2013 PowerAde Suite - Brampton Battalion 200 00 Tickets residentprovided to same did not meet tho business purpose criteria in Policv 14 2 0 200 00
Jan-2013 PowerAde Suite - Brampton Beast 200 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 20000
Jan-2013 PowerAde Suite - Brampton Beast 200 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 200 00
Total bull Corporate Accounts Total bull Corporate Accounts Excluding Tickets for Events at Non-City Facilities (Note 3
Notes
(1) (2) (3)
Source Deloitte Forensic Report dated July 302014 Amount repayable includes sales taxes City facilities include the Rose Theatre and PowerAde Centre
(jo
o
To be read in conjunction with Delorttes Forensic ReportPrivate and Confidential
K3-3I
SECTION GENERAL
SUBJECT Lunch and Dinner Sponsorship POLICY 1450
EFFECTIVE January 26 2005 REPLACES Policy dated March 12001 PAGE 1 of 3
APPROVED BY CW024-2001 CW031-2005 PROCEDURES UPDATED BY na
POLICY STATEMENT
This policy sets forth a coordinated approach for managing the Corporations sponsorship participation at community based lunch and dinner events to ensure that the Citys support and attendance at such events is visible
PURPOSE
The policy outlines a procedure as to how the Mayor Councillors and staff register for an event prioritizes booking and addresses the process to be followed when bookings change in keeping with the intent to ensure that the Citys presence at events is visible
In order to manage requests for sponsoring dinner and lunch events the MAJOR dinner and lunch policy supports the purchase of table(s) at each approved event to a budget amount approved each year
SCOPE
The policy applies to the Mayor Councillors City Employees and communitybusiness representatives (eg volunteers)
The policy does not apply to persons who are registered for an event yet are unable to attend the event due to illness or unforeseen circumstances
PROCEDURE
Each year staff shall submit a report to Council through Committee of Council recommending a list of community lunch and dinner events to be sponsored under this policy
For lunch events a Councillor may register for a maximum of one ticket For dinner events a Councillor shall have the option to register for a maximum of two tickets for himherself and a guest A guest can include a family member friend or other associate
www brampton ca
K3-32
SECTION GENERAL POLICY 1450SUBJECT Lunch and Dinner Sponsorship
EFFECTIVE January 26 2005 REPLACES Policy dated March 1 2001 PAGE 2 of 3
APPROVED BY CW024-2001 CW031 -2005 PROCEDURES UPDATED BY na
Upon approval of the annual events to be sponsored by the City staff shall publish the list of sponsored events and circulate it to the Mayor and Councillors so that individual Councillors may indicate their preference The Mayor and Councillors would select the events they wish to attend and notify the Council Office Supervisor The Council Office Supervisor shall coordinate with PR to arrange registration
When tickets are not available in advance of the event Councillors andor staff shall attend the registration table on the day of the event to confirm seating or table assignment
Registered Councillors shall confirm with the Council Office Supervisor their intention to attend or cancel at least one week before the event date for which heshe is registered
Registrants who cancel their booking should notify the Council Office Supervisor A waiting list will be referred to at this time and the guest protocol outlined below shall be followed
Registrants who attend the event as a guest of a non-city party and do not notify the City of Brampton of their decision not to use the City purchased ticket(s) shall be required to reimburse the City for the equivalent of the registration from their Councillor Expense Account or personal funds
Should reservations for a table not be fully pre-registered one week before the event Economic Development amp Public Relations staff shall invite alternates based on the following guest protocol
bull Councillors
bull Members of Senior Management
bull City Staff bull Board Members of CommunityService Clubs Business Associations other Community
Associations
bull Economic Development Contacts bull Volunteers on City Committees Programs and Activities
Friends and family members related to the above categories are not permitted unless they are a guest of the Mayor Councillor or staff member also in attendance at the event
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CITY OF BRAMPTON
www brampton en
K3-33
SECTION GENERAL
SUBJECT Lunch and Dinner S ponsorship POLICY 1450
EFFECTIVE January 26 2005 REPLACES Policy dated March 1 2001 PAGE 3 of 3
APPROVED BY CW024-2001 CW03 1-2005 PROCEDURES UPDATED BY na
Members of Senior Management Team are encouraged to attend events which relate to the services offered by their respective departments
ACCOUNTABILITY
Staff in the Economic Development amp Public Relations Department shall select the events prepare reports arrange for registration and payment of the City sponsorship and coordinate the distribution of tickets (if applicable) in advance of the event The Council Office Administrative staff shall coordinate the scheduling of the respective registrant with the Economic Development amp Public Relations Department Through Committee of Council City Council shall approve the annual list of events to be sponsored under this policy
The Economic Development amp Public Relations Department shall report annually to the Council Office Committee with respect to the policy effectiveness
ADMINISTRATION
The Economic Development and Public Relations Department shall administer this policy in cooperation with the Council Office of the Council and Administrative Services Division of the Management and Administrative Services Department
CONTACT
Mara Ciccotelli Administrative Assistant Economic Development amp Public Relations Department 905shy874-2145
Linda Mclnnis Council Office Supervisor 905-874-2639
CITY OF BPAMPTOM
www brampton c a
K3-3H
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 1 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
POLICY STATEMENT
The City of Brampton rented suite at the Brampton Centre for Sports amp Entertainment (BCSE) is available for public use by Bramptons community groups at no charge subject to provisions of this policy and the operators of the BCSE
The City of Brampton also has access through contract with the BCSE to a limited number of events in a second suite The use of this second suite is also included in this policy
PURPOSE
The City of Brampton rents a suite (121) at the Brampton Centre for Sports amp Entertainment (BCSE)
The suite shall be used by the Mayor and members of City and Regional Council for the following business purposes only
bull To support or sponsor the activities including fund raising initiatives of local community groups bull To recognize and promote the efforts and goodwill of community groups bull To promote economic development bull As part of a rewards and recognition program for leaders in the community
SCOPE
This policy establishes the use of the suite and identifies a process for distributing events to the community at large For the purpose of this policy community groups means volunteer non-profit community groups located in Brampton as well as registered charities whose services are available to Brampton residents The City of Brampton use of the rented suite shall only be used for the businesses purposes outlined above
CITY O P T O M
wwwcitybramptononca
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SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 2 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
PROCEDURE
Upon receiving the event information (either a schedule of events or flyer announcement for an unscheduled event) the Mayor and Members of Council shall contact the Business Development amp Public Relations Department to reserve their selected dates
Preferably a host shall attend the selected events Schedules and sign-up instructions shall also be posted on the Council Bulletin Board for information The policy will be administered on a first come first serve basis for Mayor and Members of City Council Staff shall monitor the usage of the suite
Distribution of Events
Commencing in each year all events that have been scheduled as of August 1 for the following season (September 1 to August 31) will be allocated for each of the following purposes according to the following priorities
Priority 1 Recognition Sponsorship of community groups Priority 2 City businesseconomic development activities
Scheduled Events
Any events scheduled in advance at the BCSE shall be available to the Mayor and Members of City Council The selection of a community group as defined in this policy shall be determined by the Member of Council (The Host) who booked the suite for the event
Business Development amp Public Relations staff shall provide the event host with tickets in advance of the game and in turn the host shall distribute the tickets to the community group(s) of their choice
Potential interest from more than one Member of Council for a particular event will be accommodated through either the second suite the City of Brampton has access to or shall be accommodated in another vacant suite at the BCSE For the latter the cost of the suitetickets and foodbeverage expenses shall be charged at the market rate offered by the BCSE All effort will be made by staff through its contact with the BCSE to accommodate multiple requests for single events
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wwwcitybramptononca
k3-3k
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 3 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
If there are events remaining after all requests by Members of City Council have been accommodated the box will be offered to community groups directly by staff for use in fundraising recognition of
volunteers or for charitable purposes To ensure fairness and equity no group will be offered the box more than once each year (unless no other community group expresses an interest in a particular event)
Unscheduled Events
All members of City Council will be advised of unscheduled events The event will be communicated in writing to the Mayor and each Member of Council with a request to respond within a specified period of time
If there are no conflicts the suite will be allocated as requested If there are conflicts staff will arrange to accommodate each request in the second suite or another vacant suite(s) at full cost to the host (tickets suite food and beverage) If no elected officials are interested in using the box for the event it will be offered to a community group by staff
Expenses Tickets
Each suite seats 14 Each allocation includes 10 box tickets at no charge An additional four box tickets can be purchased at the ticket price established for the particular events Tickets are not available during playoff games associated with major sporting leagues such as the OHL or NWHL The suite is available however and all tickets must be purchased at face value
Expenses Catering
Catering orders are the responsibility of the host using the suite When the suite has been reserved by the Mayor and members of Council catering orders will be the responsibility of the host coordinating the box for the event of the day The host will be reimbursed for catering expenses according to the City of Brampton expense policy
Catering expenses associated with non-City use are the responsibility of the individual or group using the box
CITY OF ORAMPTON
wwwcitybramptononca
K3-31
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 4 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
ACCOUNTABILITY
The Business Development amp Public Relations Department ensures the policy is administered complied with and reviewed each year The allocation process shall be reviewed by Administration amp Finance Committee of City Council on an annual basis
ADMINISTRATION
The public suite is funded through the general government cost centre and is administered by the Business Development amp Public Relations Department All allocations for use of the suite shall be coordinated by assigned staff A schedule of events and bookings will be maintained and will be made available at all times
CONTACT
Primary Dennis Cutajar Executive Director Business Development amp Public Relations (905-874-2698)
Secondary Mara Ciccotelli Administrative Assistant Business Development amp Public Relations (905-874-2145)
CITY OP QPAMPTOM
wwwcitybnimptononca
Schedule 2
The Corporation of the City of Brampton Amounts Repayable for Mayor Fennell Related to the Use of Flight Passes
Calculation of Fare
Calculated Date
(Notel) Vendor Name
(Note 1) Description of Expense
(Note 1) Expense
Incurred by Amount
(Note 1) Deloitte Finding
Airfare
(Note 2)
NAV
(Note 3) Insurance
(Note 4) ATSC
(Note 5) AIF
(Note 6) Total
Airfare Expense Policy Breach Amount
G = B+C+
D+E+F
Current Term of Council
Toronto bull Dallas North American Latitude Mayor Fennell Use of flight pass (flight date August 720091
Dallas shyToronto North American Latitude Mayor Fennell Use of flight pass [flight date August 12 20091
Toronto shyHalifax Canada East Pass Mayor Fennell Use of flight pass [flight date September 122009]
Halifax shyToronto Canada East Pass Mayor Fennell Use of flight pass [flight date September 13 2009]
Mar-11 Nfld-Tor Eastern Transborder Pass Latitude Mayor Fennell 40868 Use of flight pass
Sep-11 Tor - Casllegar North American Latitude Mayor Fennell 88124 Use of flight pass 30300 712
Sep-11 Casllegar - Tor North American Latitude Mayor Fennetl 68124 Use of flight pass 30300 712
Oct-11 Tor - Vancouver North American Latitude Mayor Fennell 88124 Use of flight pass 30300 2000 300 712
Oct-11 Vancouver shyTor North American Latitude Mayor Fennell 88124 Use of flight pass 30300 2000 300 712 35312 52812
Oct-11 Tor - Calgary North American Latitude Mayor Fennell 92530 Use of flight pass 30300 2000 300 712 35812 56718
Oct-11 Calgary - Tor North American Latitude Mayor Fennell 92530 Use of flight pass 30300 2000 300 712 36312 56218
Nov-11 Tor shyOttawa Rapidair Latitude Mayor Fennell 36634 Use of flight pass 19270 2000 300 712 24782 11852
Dec-11 Ottawa shyTor Rapidair Latitude Mayor Fennell 36634 Use of flight pass 192gt0 712 24282 12352
Jan-12 Tor shyOttawa Rapidair Latitude Mayor Fennell Use of flight pass 21610 712
Jan-12 Ottawa shyTor Rapidair Latitude Mayor Fennell Use of flight pass 21610 712
May-12 Tor - Saskatoon North American Latitude Mayor Fennell Use of flight pass 33810 2000 300 712 2500 39322 53208
Jun-12 Saskatoon shyTor North American Latitude Mayor Fennell 92530 Use of flight pass 33810 2000 300 712 2000 38822 53708
Sep-12 Tor shy Montreal Rapidair Latitude Mayor Fennell 36634 Use of flightpass 21610 2000 300 712 2500 27122 9512
Sep-12 Montreal shy Tor Rapidair Latitude Mayor Fennell 36634 Use of flight pass 21610 2000 300 712 2500 27122 9512
Oct-12 Tor - Bagotville Flight Passes - correction Mayor Fennell 92350 PI Use of flight pass
Oct-12 Bagotville - Tor Flight Passes - correction Mayor Fennell 92350 [71 Use of flight pass 2500
Tor shyMontreal Rapidair Latitude Mayor Fennell 36634 Use of flight pass 2500
Montreal shyTor Rapidair Latitude
North American Latitude
Mayor Fennell Mayor Fennell
36634
92530 Use of flight pass Use of flight pass IP
North American Latitude Mayor Fennel 92530 Use of flight pass
Toronto shyOttawa Ontario Pass Latitude MayorFennell 45792 W Use of flight pass Feb-13 Ottawa shyToronto Ontario Pass Latitude Mayor Fennell 45792 [8] Use of flight pass 2000
Mar-13 Tor - Prince George North American Latitude Mayor Fennell 95858 Use of flight pass 2500
Mar-13 Prince George - Tor North American Latitude Mayor Fennell 95856 Use of flight pass
Mar-13 Tor - Edmonton North American Latitude Mayor Fennell 95858 Use of flight pass 55522
Edmonton shyTor North American Latitude Mayor Fennell 95858 Use of flight pass 55522
Apr-13 North American Latitude Mayor Fennell 95656 Use of flight pass
Apr-13 Halifax shyTor North American Latitude Mayor Fennell 95856 Use of flight pass 55522
May-13 Tor-Regina North American Latitude Mayor Fennell 95658 Use of flight pass
May-13 Regina-Tor North American Latitude Mayor Fennell 95858 Use of flight pass 2000
May-13 Tor - Vancouver North American Latitude Mayor Fennell 95858 Use of flight pass
Jun-13 Vancouver shyTor North American Latitude Mayor Fennell 95856 Use of flight pass
Aug-13 Toronto shyOttawa Ontario Pass Latitude Mayor Fennell 45792 [8] Use of flight pass 712
Aug-13 Ottawa shyToronto Ontario Pass Latitude Mayor Fennell 45792 [8] Use of flight pass 712
Sep-13 Tor - St Johns North American Latitude Mayor Fennell 95857 Use of flightpass
Sep-13 St Johns - Tor North American Latitude Mayor Fennell 95857 Use of flight pass
Toronto shyOttawa Ontario Pass Latitude Mayor Fennell 45792 [81 Use of flight pass
Ottawa shyToronto Ontario Pass Latitude Mayor Fennell 457 92 W Use of flight pass
Sub-Total - Current Term of Council 3092162 1SS79S4
To be read in conjunction with Oeloittes Forensic Report Private and Confidential Page 1 of 3
Schedule 2
The Corporation of the City of Brampton Amounts Repayable for Mayor Fennell Related to the Use of Flight Passes
Calculation of Faro
Calculated Date
(Note 1) Vendor Name
(Note 1) Description of Expense
(Notel) Expense
Incurred by Amount
(Note 1) Deloitto Finding
Airfare
(Note 2) NAV
(Note 3)
Insurance
(Note 4) ATSC
(Note 6) AIF
(Note 6) Total
Airfare Expense Policy Breach Amount
G = B-raquoC+
D+E+F
Prior Term of council
Apr-08 Toronto shyDallas North America shyLatitude Mayor Fennell Use of flight pass
Jun-08 Toronto - Chicago North America shyLatitude Mayor Fennell Use of flight pass
Jun-08 Toronto - Chicago North America shyLatitude Mayor Fennell Use of flight pass
Jul-08 Toronto - Calgary North America bull Latitude Mayor Fennell Use of flight pass
Jul-08 Calgary - Toronto North America shyLatitude Mayor Fennell 70900 Use of flight pass
Aug-08 Toronto bull Dallas North America shyLatitude Mayor Fennell 70900 Use of flight pass
Aug-08 Pallas - Toronto North America bull Latitude Mayor Fennell 70900 Use of flight pass 300
Nov-08 Toronto shyOttawa North American Latitude Mayor Fennell 77400 Use of flight pass 300
Nov-08 Ottawa shyToronto North American Latitude Mayor Fennell 77400 Use of flight pass 22160 2000 300 712 2000 27192 50208
Jan-09 Ottawa shyToronto Canada East Pass Mayor Fennell 42000 Use of flight pass 20140 2000 300 712 2000 25152 16848
Toronto - Ottawa Canada East Pass Mayor Fennell 42000 Use of flight pass 20140 2000 300 712 2500 25652 16346
Toronto - Vancouver bull Victoria North American Latitude Mayor Fennell Use of flight pass
Victoria - Vancouver bull Toronto North American Latitude Mayor Fennell Use of flight pass
Jun-09 Toronto shyVancouver North American Latitude Mayor Fennell 77400 Use of flight pass 35460 300 712 40972 36428
Jun-09 Vancouver shyToronto North American Latitude Mayor Fennell 77400 Use of flight pass 35460 300 712 40472 36928
Toronto shyOttawa Canada East Pass Mayor Fennell Use of flight pass
Jun-09 Ottawa- Toronto Canada East Pass Mayor Fennell Use of flight pass 300 712
Aug-09 Toronto - Halifax Canada East Pass Mayor Fennell Use of flight pass 300 712
Aug-09 Halifax - Toronto Canada East Pass Mayor Fennell Use of flight pass
Aug-09 Toronto - Ottawa Canada East Pass Mayor Fennell Use of flight pass
Aug-09 Ottawa - Toronto Canada East Pass Mayor Fennell 42000 Use of flight pass
Nov-09 Toronto shyOttawa Canada East Pass Mayor Fennell 42000 Use of flight pass
Nov-09 Ottawa shyToronto Canada East Pass Mayor Fennell 42000 Use of flight pass
Nov-09 Ottawa shyToronto Canada East Pass Mayor Fennell 43000 Use of flight pass
Toronto shyOttawa Canada East Pass Mayor Fennell Use of flight pass
Ottawa shyToronto Canada East Pass Mayor Fennell Use of flight pass
Toronto shyOttawa Canada East Pass Mayor Fennell Use of flight pass
Ottawa shyToronto Canada East Pass Mayor Fennell Use of flight pass
Toronto shyOttawa Canada East Pass Mayor Fennell Use of flight pass
Ottawa - Toronto Canada East Pass Mayor Fennell 43000 Use of flight pass 19850 2000 300 712 0-3 Toronto - Moncton Canada East Pass Mayor Fennell 43000 Use of flight pass 30570 2000 300 712
Mar-10 Moncton - Toronto Canada East Pass Mayor Fennell 43000 Use of flight pass 30570 2000 300 712
Mar-10 Toronto - Washington Eastern Transborder Pass Latitude Mayor Fennell 47500 Use of flight pass 37660 2000 300 1210
Mar-10 Washington - Toronto Eastern Transborder Pass Latitude Mayor Fennell Use of flight pass
Jun-10 Toronto bull Boston Eastern Transborder Pass Latitude Mayor Fennell Use of flight pass 37660 2000 300 1210 2500 43670 3830
Jun-10 Boston shyToronto Eastern Transborder Pass Latitude Mayor Fennell Use of flight pass 37660 2000 300 1210 7500 48670 -
Toronto shyOttawa Eastern Transborder Pass Latitude Mayor Fennell Use of flight pass 19850 2000 300 712 2500 25362 22138
Ottawa shyToronto Eastern Transborder Pass Latitude Mayor Fennell 47500 Use of flight pass 19850 2000 300 712 2000 24862 22638
Sub-Total - Prior Term of Council 2052700
TOTAL 5144862 2363148
To be read in conjunction with Oeloittes Forensic Report Private and Confidential Page 2 of 3
Schedule 2
The Corporation of the City of Brampton Amounts Repayable for Mayor Fennell Related to the Use of Flight Passes
Calculation of Fare
Calculated Date Vendor Name Description of Expense Expense Amount Airfare NAV Insurance ATSC AIF Total
Deloitte Finding Expense Policy(Note 1) (Note 1) (Note 1) Incurred by (Note 1) (Note 2) (Note 3) (Note 4) (Note 5) (Note 6) Airfare
Breach Amount
G = BC A B C D E I
D+E+F
Notes
[1] Source City of Brampton public report on Corporate Representation Expenses or from transaction-specific supporting documents
[2] Airfareamount is based on informationfrom Statistics Canada AviationAir Fares Canadian AirCarriers Level I Statistical Table 1 Average fares by sector and fare type group - Canadian air camers Level 1 - Schedules services i) For domestic flights from 2008 to 2012 we used the amounts listed for Domestic - Economy Flightfrom Toronto to Ottawa and Montreal were based on the short-haul average fare amount Other domestic flights were basec on the long-haul average fare amount ii)For domestic flightsfrom2013 we used the 2012 long-haulamount (S33810) increased by a 3 inflationaryfactor resulting in a calculated airfare of S34824 For flightsfrom Toronto to Ottawa and Montreal we used the 2012 short-haul amount ($21610) increased by a 3 inflationary factor resulting in a calculated airfare of $22258 iii)For flight to the United States we used the amount listed for International - Economy
[3] Navigational (NAV) Surcharge within Canada are based on distance with a fee varying from $9 to $20 We used the highest ($20) amount for each flight
[4] Accordingto AirCanadas website the insurance surcharge is S3 CADeach way for travel whollywithinCanada Some exceptions apply We used $3 for each flight
[5] The AirTravellers Security Charge (ATSC) was enacted by the Canadian Parliament For domestic itineraries the ATSC is currently $712 and for transborder itineraries the ATSC is up to $1210 We used an ATSC of $712 for all domestic flights and of S1210 for all transborder flights in our calculations
[6] AirportImprovementFees (AIF) were calculated based on the following amounts (as per locationof enplanement) Toronto $25 00
Bagotville $25 00
Calgary $3000
Casllegar S2700 (Assumed fee to include Casllegar [$700] and Vancouver [$2000] airport improvement fees) Edmonton $25 00
Halifax $2500
Moncton $2000
Montreal $25 00
Ottawa $20 00
Prince George $2000
Regina $2000
Saskatoon $2000
St Johns Newfoundland $20 00
Vancouver $2000
Victoria $3000 (Assumed fee to include Victoria ($1000) and Vancouver [$2000] airport improvement fees)
Boston $7500 (Assumed $7500 including US taxes fees and charges)
Dallas $7500 (Assumed $7500 including US taxes fees and charges) Washington $7500 (Assumed $7500 including US taxes fees and charges)
[7] Transactionswere recorded as a single entry in the Citysaccounting system fora total amount of $1847 The two related flightsegments are presented individually in order to adequately complete the calculations
[8] Flight segmentwas part ofa flight pass with10 flight credits recordedas one transactioninthe Citysaccountingsystem The individual flight segments are presented individually in order to adequatelycompletethe calculations
Private and Confidential Page 3 of 3 To be read in conjunction with Oeloittes Forensic Report
K3-b
Schedule 3
The Corporation of the City of Brampton Reconciliation of the information in the Deloitte Report dated July 30 2014 to the Amount Repayable by Mayor Fennell
Report Schedule
Description Transaction
Count
Amount per Report
Repayable Amount
Note
Sch 11 Breach of Expense Policy - Miscellaneous 11 $459 $0 [I] Sch 11 Breach of Expense Policy - Use of Flight Passes $1847 $1198 [2]
Sch 11 Breach of Amex Express Corporate Card Program Policies and Procedures
$1021 $0 [3]
Sch 11 Not Enough Information to determine Compliance with Expenses Policy- SouvenirOther
34 $5804 $0 [4]
Sch 11 Not Enough Information to determine Compliance with Expenses Policy - Total Eclipse Limousine Service
38 $144150 $0 [4]
Sch 12 Breach of Expense Policy - Use of Flight Passes 88 $68783 $16858 [5] Sch 12 Breach of Expense Policy - Expired Flight Passes $1832 $2034 [6] Sch 12 Breach of Expense Policy - Business Class Airfare $1309 $0 U)
Sch 12 Breach of Amex Express Corporate Card Program Policies and Procedures
$212 $0 [8]
Sch 13 Pre-December 2010 Breach of Expense Policy - Use of FlightPasses
95 $54062 $8647 [9]
Sch 13 Pre-December 2010 Breach of Expense Policy - Expired Flight Passes
$2854 $0 [10]
Sch 13 Pre-December 2010 Breach of Expense Policy - Business Class Airfare
$7316 $3023 [11]
Sch 13 Pre-December 2010 Breach of Expense Policy - Premium hotel rooms
$2050 $2358 [12]
Sch 13 Pre-December 2010 Breach of Amex Express Corporate Card Program Policies and Procedures
50 $30863 $0 [13]
Sch 13 Pre-December 2010 Possible Breach of Amex Express Corporate Card Program Policies and Procedures
$1123 $0 [4]
Sch 13 Pre-December 2010 Possible Breach of Purchase Card
Policies and Procedures $4725 $0 [4]
Sch 13 Pre-December 2010 Not Enough Information to determine Compliance with Expenses Policy - SouvenirOther
$149 $0 [4]
TOTAL $328559 $34118
[1] We have been advised by Finance staff that the nine charges for IQ Quizzes incurred on the Mayors wireless account have now been credited to the City Two of the eleven identified transactions relate to Employee 2 and have been repaid
[2] The repayable amount relates to the difference between the cost of the individual flight passes and calculated economy class flight costs plus 13 in taxes
[3] Five of the transactions relate to Mayor Fenell and were repaid shortly after the charges were incurred The other three transactions relate to the Mayors staff and have been repaid
[4] We did not have enough information to determine whether the expenses were in compliance with or not in compliance with policy As a result the repayable amount is $0
[5] The repayable amount relates to the difference between the cost of the individualflight passes and calculated economy class flight costs plus 13 taxes The amount repayable does not include flight passes used by individuals other than Mayor Fennell (53 of the 89 transactions were for individuals other than Mayor Fennell)
[6] The amount repayable relates to the unused portion of flight passes purchased where Mayor Fennell was the only authorized traveler including taxes
[7] These transactions relate to the Mayors Staff and have been repaid
[8] One transaction relates to Mayor Fenell and was repaid shortly after the charge was incurred The other transaction relates to the Employee 4 and has been repaid
Private and Confidential Page 1 of 2 To be read in conjunction with Deloittes Forensic Report
K3-I1
Schedule 3
The Corporation of the City of Brampton Reconciliation of the information in the Deloitte Report dated July 30 2014 to the Amount Repayable by Mayor Fennell
Notes (continued) [9] The repayable amount relates to the difference between the cost of the individual flight passes and calculated economy class
flightcosts plus 13 taxes The amount repayable does not include flight passes used by individuals other than Mayor Fennell (58 of the 95 transactions were for individuals other than Mayor Fennell)
[10] The expired flight passes were available for use by multiple employees (including individuals outside of the Mayors office) or solely by an employee other than Mayor Fennell As such we did not include these amounts as being repayable by Mayor Fennell
[11] The amount repayable represents the costs incurred for the purchase of business class tickets minus the estimated cost of the airfare (based on Mayors staff travelling at the same time) minus any partial repayments received including applicable taxes
[12] The amount repayable represents the difference between the costs incurred for the premium room minus the cost of the basic hotel room (based on charges incurred by the Mayors staff during the same time period) including applicable taxes
[13] 35 of the transactions relate to Mayor Fenell and were repaid after the charges were incurred The other 15 transactions relate to the Mayors staff and have been repaid
Private and Confidential Page 2 of 2 To be read in conjunction with Deloittes Forensic Report
K3-gt
Deloitte Deloitte LLP
33 Yonge Street Suite 210 Toronto ON M5E 1G4
Canada
Tel 416-601-6451
Fax416-601-6690
wwwdeloitteca
September 5 2014
Private and confidential
Mr John Corbett
Chief Administrative Officer
The Corporation of the City of Brampton 2 Wellington Street West Brampton ON L6Y 4R2
Dear Sir
Subject Amount Repayable by the Councillors
Further to your request please find enclosed a summary schedule of the amounts repayable by the Councillors We have also provided a schedule for each Councillor identifying the transactions to be repaid
The amount repayable is based on the transactions identified in our report dated July 30 2014 plus applicable taxes and less any amounts the Councillors have repaid up to August 15 2014 based on information provided to Deloitte by the City of Brampton Finance Department
At your request we have also included a summary schedule of the amounts repayable by the Councillors which excludes the cost of tickets for events at non-City facilities
We will be writing to you under separate cover to provide the amount repayable by the Mayor
Yours Truly
-rrujgt^_
Robert Fowlie CPA CA-IFA CFE Partner
Deloitte LLP
K3-^
The Corporation of the City of Brampton Summary of Amounts Repayable
Term of Council CorporateReference Total
Expense Accounts Accounts
Councillor Callahan Schedule 1 1740950 5000 1745950
Councillor Dhillon Schedule 2 1853 42884 44737
Councillor Gibson Schedule 3 37402 200000 237402
Councillor Hames Schedule 4 52020 52020-
Councillor Hutton Schedule 5 519195 55000 574195
Councillor Miles Schedule 6 167240 54000 221240
Councillor Moore Schedule 7 70118 70118-
-Councillor Palleschi Schedule 8 14526 14526
Councillor Sanderson Schedule 9 115245 46155 161399
Councillor Sprovieri Schedule 10 55750 200000 255750
2774299 603038 3377338
The Corporation of the City of Brampton Summary of Amounts Repayable Excluding Tickets for Events at Non-City Facilities
Term of Council CorporateReference
Expense Accounts Accounts
Councillor Callahan Schedule 1 1706450 1706450-
Councillor Dhillon Schedule 2 1853 42884 44737
Councillor Gibson Schedule 3 12100 200000 212100
Councillor Hames Schedule 4 31020 31020-
Councillor Hutton Schedule 5 444603 50000 494603
Councillor Miles Schedule 6 64240 54000 118240
Councillor Moore Schedule 7 26702 26702-
-Councillor Palleschi Schedule 8 14526 14526
Councillor Sanderson Schedule 9 58745 41155 99899
Councillor Sprovieri Schedule 10 7500 200000 207500
2367739 588038 2955777
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Schedule 3
The Corporation of the City of Brampton Amounts Repayable for Grant Gibson
Date Vendor Namo
(Note 1) (Note 1)
Torm of Council Exponso Account
Breach of Expenso Policy
Dec-10 P-CARD - ZONTA CLUB OF BRAMPTON
Jan-11 TRANSFER JOURNAL JAN 2011
Aug-11 TH11-34 Jun-12 TJTH-12-39
Nov-12 ZONTA CLUB OF BRAMPTON - CALEDON May-13 BRAMPTON BEAST HOCKEYCLUB
Corporato Accounts
Breach of Policy - Community Use of Suite Policy 1420
Jan-2011
Feb-2011
Mar-2011
Jan-2012
Notes
Source Deloitte Forensic Report dated July 302014(1) (2) Amount repayable includes sales taxes
(3) City facilities includethe Rose Theatre and PowerAde Centre
Description of Expenso (Note 1)
ZONTA CLUB tickets G Gibson
Tickets for The Good The Bad The Ugly - Feb 26710 Art of Jazz Festival Passes
Tickets for Brampton Global Jazz amp Blues Festival Series Women of Achievement
Founder Club Seats
PowerAde Suite - Brampton Battalion PowerAde Suite - Brampton Battalion PowerAde Suite - Brampton Battalion PowerAde Suite - Brampton Battalion
Amount Dolortte Finding
(Note 1)
16209 Spouse used one of two tickets 5000 Spouse used one of two tickets
16000 Spouse used one of eight tickets 456 00 Spouse used one of four tickets for some nights
9000 Spouse used ticket 131515 Donated tickets to specified community group except for 3 games attended with spouse
Total bull Term of Council Expense Account Total - Term of Council Expense Account Excluding Tickets for Evonts at Non-City Facilities (Note 3)
50000 Councillor attended with wife and some family members No specific record of other attendees 50000 Councillor attended with wife and some family members No specific record of other attendees 50000 Councillor attended with wife and some family members No specific record of other attendees 50000 Tickets provided to local Brampton family and mends
Total bull Corporato Accounts Total bull Corporato Accounts Excluding Tickets for Events at Non-City Facilities (Note 3)
Amount Repayablo (Note 2)
9000
2500
2000
7600
9000
7302
37402
500 00
500 00
500 00
50000
200000
7^
SO
To be read in conjunction with Deloittes Forensic ReportPrivate and Confidential
Schedule 4
The Corporation of the City of Brampton Amounts Repayable for Sandra Hames
Date Vendor Namo Description of Expenso Amount Doloitto Finding Amount Repayable (Note 2)
(Noto 1) (Noto 1) (Noto 1) (Noto 1)
Term of Council Exponso Account
Broach of Expense Policy
Jun-11 ROTARY CLUB OF BRAMPTON SOUTH Lobster amp Chicken Dinner - Fundraising Project 30000 Spouse used one of four tickets 7500
Jul-11 CHINGUACOUSY LIONS CLUB BBQ Fundraiser Tickets 8000 Spouse used one of two tickets 4000
Jul-11 SANDRA HAMES Lobster Fest Tickets 15000 Spouse used one of two tickets 7500
Aug-11 Oct-11
2011-37 2011-41
Cabaret Ticket 283871
Symphony Tickets Subscription 12698 Spouse used one of four tickets No information on use of other 2 tickets 40000 Spouse used one of two tickets in series One series donated to specific community group No
3700
4000
information on use of other 3 series
Oct-12 ROSE THEATRE 4 Tickets shyRose Orchestra Gala 60000 Spouse used one of four tickets No information on use of other 2 tickets 15000
Jul-13 CHINGUACOUSY LIONS CLUB Chinguacousy Lions B8Q bull 2 tickets 4000 Spouse used one of two tickets 2000
Jul-11 SANDRA HAMES Ottawa Business - Jun 30 - Jul 2 - Mileage 49296 Mileage claim was not reduced by 160km to reflect monthly car allowance 8320
Total bull Term of Council Expenso Account Total - Term of Council Expenso Account Excluding Tickots for Events at Non-City Facilities (Note 3)
Notes
(1) Source Deloitte Forensic Report dated July 30 2014
(2) (3)
Amount repayable includes sales taxes City facilitiesinclude the Rose Theatre and PowerAde Centre
7^
To be read in conjunction with Deloittes Forensic ReportPrivate and Confidential
Schedule 5
The Corporation of the City of Brampton Amounts Repayable for John Hutton
Date
(Note 1)
Vendor Name
(Note 1)
Description of Expense (Noto 1)
Amount
(Note 1) Deloitte Finding Amount Repayable (Note 2)
Torn) of Council Exponso Account
Breach of Expense Policy
Jan-11 NPC ALUMNI ASSOCIATION Membership - 2 years 4 hardcopy of blue book 15050 Two year membership Not a community membership 150 50
Feb-12 ALUMNI ASSOCIATION OF THE NPC Membership Renewal 15050 Two year membership Not a community membership 150 50
Jan-13 ALUMNI ASSOCIATION OF THE NPC SCHOOL 2013 Membership 75 25 One year membership Not a community membership 7525
Dec-13 NPC ALUMNI ASSOCIATION NPC Alumni - membership 7525 One year membership Not a community membership 7525
May-11 ONTARIO PARKS ASSOCIATION Ontario Parks Association Anniversary- Registration 30000 Not an eligible professional and busines development expense 30000
Nov-11 ONTARIO PARKS ASSOCIATION Refund of Golf Fees (14000) Refund relates to OPA registration (golf fees) (14000)
Aug-11 JOHN HUTTON Ontario Parks Association - Aug 19 - 2111 - Accomodations 37290 Not an eligible professional and busines development expense 372 90
reimbursement
Sep-11 JOHN HUTTON Ontario Parks Association 12595 Not an eligible professional and busines development expense 135 00
Jul-11 ONTARIO PARKS ASSOCIATION Donation - OPAs 75th Anniv Legacy Garden 50000 Not an eligiblecommunity involvement expense Counallor intended donation to be from 500 00
City (not his account) Dec-10 OLDTIMER BENEFIT HOCKEY NHL Alumni Benefit Hockey Game - Feb 4 7571 Spouse used one of four tickets 1893
Jan-11 TRANSFER JOURNAL JAN 2011 Tickets for The Good The Bad The Ugly - Feb 26710 5000 Spouse used one of two tickets 25 00
Feb-11 JOHN HUTTON 2 Tickets to Huttonvilie UC Groundhog Supper - Feb 311 3000 Spouse used one of two tickets 15 00
Mar-11 BRAMPTON shyHEART LAKE ROTARY CLUB 20th anniversary tickets - Mar 2611 10000 Spouse used one of two tickets 50 00
May-11 JOHN HUTTON Huttonvilie U C Ham Dinner - Apr 1411 3000 Spouse used one of two tickets 1500
May-11 TJ-2011-17 Brampton Symphony Subscription 30000 Spouse used one of two tickets for five separate events 150 00
Jun-11 JOHN HUTTON Tickets for FFCP Spring Breakfast amp norval UC BBQ 6600 Spouse used one of two tickets 33 00
Jul-11 JOHN HUTTON Huttonvilie U C Lobster Dinner - Jun 17 amp Home Church Beef BBQ - Jun 10400 Spouse used one of two tickets 52 00
11
Jul-11 TH-11-25 ORDER 0274628 Subscription to various Rose Theatre events 132000 Spouse used one of two tickets for thirteen separate events 66000
Aug-11 TH11-35 REM 280704 - Bobby McFerrin 7201 Spouse used one of four ticekts 1800
Sep-11 JOHN HUTTON Annual Pork BBQ 2600 Spouse used one of two tickets 1300
Oct-11 JOHN HUTTON Colours In The Storm - Tickets 4000 Spouse used one of two tickets 20 00
Nov-11 JOHN HUTTON Huttonvilie United Church Shore Supper - Oct 2011 3000 Spouse used one of two tickets 1500
Dec-11 TH1147 BCB Christmas at The Rose 4000 Spouse used one of two tickets 20 00
Feb-12 JOHN HUTTON Huttonvilie United Church Groundhog Day Supper - Feb 212 3000 Spouse used one of two tickets 1500
Mar-12 JOHN HUTTON Huttonvilie United Church Ham Supper - Mar 2212 3200 Spouse used one of two tickets 1600
Apr-12 2012-18 Rose Summer Series Subscription 15611 Spouse used one of two tickets at four separate events 78 06
May-12 TJ THEATRE 12-30 20122013 Rose Theatre Subscription 57729 Spouse used one of two tickets at six separate events 288 65
Jun-12 JOHN HUTTON Norval United Church Chicken BBQ - Jun 212 2600 Spouse used one of two tickets 13 00
Jun-12 JOHN HUTTON Huttonvilie UC Lobster Dinner - Jun 1512 8000 Spouse used one of two tickets 40 00
Sep-12 STE LOUISE OUTREACH CENTRE OF PEEL 30th Anniversary Gala - Tickets 6000 Spouse used one of two tickets 30 00
Sep-12 JOHNHUTTON 2 tickets to Union PresbyterianChurch Pork BBQ - Sep 2912 3000 Spouse used one of two tickets 15 00
Oct-12 CHINGUACOUSY LIONS CLUB 2 Tickets - Anniversary Dinner 13000 Spouse used one of two tickets 65 00
Nov-12 SHARE AGRICULTURE FOUNDATION Share Concert 5000 Spouse used one of two tickets 25 00
Dec-12 TRF DECEMBER 2012(1) Christmas at the Rose 12000 Spouse used one of two tickets al two separate events 7500
Feb-13 BRAMPTON BOARD OF TRADE Mayors Luncheon 11000 Spouse used one of two tickets 55 00
Feb-13 CANADA SKATES Jan 12 Performance Tickets 8000 Spouse used one of two tickets 4000
Apr-13 JOHNHUTTON 2 Tickets for Huttonvilie United Church Ham Dinner 3000 Spouse used one of two tickets 1500
May-13 ROTARY CLUBOF BRAMPTON- HEART LAKE 8 Tickets For Annual Poor Boys ampGirts Luncheon 28000 Spouse used one of eight tickets 35 00
May-13 JOHNHUTTON Norval UC Chicken BBQ 3000 Spouse used one of two tickets 15 00
May-13 Jul-13
Rose Theatre Rose Theatre
2 Senior Subscriptions Rose Orchestra Tickets for The Santaland Diaries amp 1314 Subscription
39600 53450
Spouse used one of two tickets at six separate events Spouse used one of two tickets at six separate events
19800
267 25
Oct-13 ROSE THEATRE Retruned tickets for Jesse Cook amp Santaland Diaries (14950) Tickets returned (7475)
Aug-13 JOHN HUTTON Chingacousy Lions Annual Steak BBQ - 2 Tickets 4000 Spouse used one of two tickets 2000
Sep-13 ROSE THEATRE 2 Tkts C Hadfield Nov 26713 12100 Spouse used one of two tickets 60 50
Od-13 JOHNHUTTON 2 Ttckets for Union Presbyterian Chruch 3000 Spouse used one of two tickets 15 00
Od-13 FEDERATION OF FILIPINO CANADIANS 3 Tickets Harvest Breakfast 7500 Spouse used one of three tickets 25 00
Oct-13 SHARE AGRICULTURE FOUNDATION 2 Tickets for SHARES Annual Dinner 15000 Spouse used one of two tickets 75 00
Apr-13 Oct-13
Rose Theatre BRAMPTON BEAST HOCKEY CLUB
Rose Summer Theatre Tickets
Founders Club Seats
21700 Spouse used one of two tickets at four separate events 131515 Seasons tickets purchased Councillorattended games with spouse and friends and gave
108 50
73021
some tickets to community volunteers No specific record of attendees
Dec-11 BELL CANADA Dec 211 10667 Expense paid twice 10667
Dec-11 JOHNHUTTON Bell Canada shyDec11 10667 Expense paid twice 106 67
Dec-13 EDC031 Souvenir-Apr 122013 25888 Donation exceeds limit of S250 888
Total - Term of Council Expense Account Total - Term of Council Expense Account Excluding Tickots for Events at Non-City Facilities (Noto 3)
To be read in conjunction with Deloittes Forensic ReportPrivate and Confidential
Th
e
Da
te
(No
to1)
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e
Des
crip
tio
n o
f E
xpo
nso
A
mo
un
t D
eloi
tte
Fin
ding
A
mo
un
t R
epa
yab
le (
No
to 2
) (N
ote
1)
(No
tel)
(N
ote
1)
Acco
un
ts
Lu
nch
an
d D
inn
er
Sp
on
so
rsh
ip P
oli
cy
Car
abra
m O
peni
ng C
erem
on
ies
100
00
Sp
ou
se u
sed
one
of tw
o ti
cket
s
Not
a a
n ev
ent
cove
red
by P
olic
y 14
50
Po
licy -
Co
mm
un
ity U
se o
f S
uit
e P
oli
cy 1
42
0
Po
wer
Ad
e S
uit
e -
Bra
mp
ton
Bat
tali
on
500
00
Att
ende
d g
am
e w
ith
fam
ily
To
tal
-C
orp
ora
te A
cco
un
ts
Tot
al bull
Cor
pora
te A
cco
un
ts E
xclu
ding
Tic
kets
for
Eve
nts
at
Non
-Cit
y F
acil
itie
s (N
ote
3)
Sour
ce
Del
oitt
e F
oren
sic
Rep
ort d
ated
Jul
y 3
02
01
4
Am
ount
rep
ayab
le i
nclu
des
sale
s ta
xes
Cit
yfa
cilit
ies
incl
udet
heR
ose
The
atre
and
Pow
erA
deC
entr
e
To
be r
ead
in c
onju
ncti
on w
ith
Del
oitt
es
For
ensi
c C
on
fid
enti
al
Schedule 6
The Corporation of the City of Brampton Amounts Repayable for Gael Miles
Date Vendor Name
(Note 1) (Note 1)
Term of Council Expense Account
Breach of Expense Policy
Jun-11 ROTARY CLUB OF BRAMPTON SOUTH
May-12 AMEX-BBOT Oct-12 ROSE THEATRE
Dec-12 GAEL MILES
Jul-13 GAEL MILES
Apr-12 MARKETING PAD INC Apr-13 MARKETING PAD INC Dec-13 GAEL MILES
Aug-13 ROGERS ATampT WIRELESS Dec-13 GAEL MILES
Corporate Accounts
Breach of Lunch and Dinner Sponsorship Policy
Jun-2012
Breach of Expense Policy
Jun-2013
Description of Expense (Note 1)
Lobster amp Chicken Dinner - fundraising project Business Person of the year Gala 4 Tickets bull Rose Orchestra Gala
Rotary Fundraiser 4 tickets for Rotary Club Brampton South Web Hosting Fee Hosting Website Miles bull National Safety Conference Chicago bull mileage Aug113 Miles - National Safety Conference Chicago - Per diem
Brampton Arts Council Golf and Dinner
FCM Vancouver Per Diem
Amount Deloitte Finding
(Note 1)
30000 Spouse used one of two tickets 61236 Family used three of six tickets (spouse and daughters) 60000 Spouse used one of four tickets 25000 Spouse used one of two tickets 300X Spouse used one of four tickets
5088 Static website last used for election campaign Charge should be $17299 17299 Static website last used for election campaign 71192 Mileage claim not reduced by 160km to reflect car allowance 15297 Personal calls $10 not reimbursed Councillor stated she intends to reimburse
42500 Per diem claimed for lunch that was available at the conference
Total bull Term of Council Expense Account Total - Term of Council Expense Account Excluding Tickets for Events at Non-City Facilities (Note 3)
48000 Councillor did not attend the event Spouse and guest attended Policy required return of tickets for distribution according to guest protocol
35377 Meals claimed on June 4th 2013 Councillor returned early from tnp on June 3rd 2013 Councillor stated that she intends to repay this amount
Total bull Corporate Accounts Total - Corporate Accounts Excluding Tickets for Events at Non-City Facilities (Note 3)
Amount Repayable
(Note 2)
15000
68000
15000
12500
7500
19210
19210
8320
1000
ISPO
167240
Notes
d) Source Deloitte Forensic Report dated July 30 2014 Amount repayable includes sales taxes(2)
(3) City facilities include the Rose Theatre and PowerAde Centre
To be read in conjunction with Deloittes Forensic ReportPrivate and Confidential
Schedule 7
The Corporation of the City of Brampton Amounts Repayable for Elaine Moore
Date
(Note 1)
Vendor Name
(Note 1)
Description of Expense (Note 1)
Amount
(Note 1) Deloitte Finding
Amount Repayable (Note 2)
Term of Council Expenso Account
Breach of Expense Policy
Jan-11 ROBBIE BURNS
Mar-11 UNITED ACHIEVERS CLUB
Oct-11 BRAMPTON ACCCC
Feb-12 AMEX shyLORNE SCOTS
Apr-12 TH-12-15
Jun-12 TJ TH-12-40
Feb-13 UNITED ACHIEVERS CLUB
Mar-13 AMEX shyLORNE SCOTS
Mar-13 AMEX - WOHC FOUNDATION
Jun-13 BRAMPTON BEAST HOCKEY CLUB
Oct-12 OLIVE BRANCH OF HOPE
Dinner Dance bull Jan 2911
Celebrity Men Who Cook - Table of 8 Christmas Party bull Table of 8 Robbie Burns Dinner Dance Tickets
Brampton Symphony Orchestra Tickets - Order 9 299057 bull May 512 Tickets for Brampton Global jazz amp Blues Festival Series Celebrity Chef - 2 Tickets Robbie Bums Dinner Dance Tickets
Toronto Maple Leafs Alumni Game Founder Club Seats
Celebrate Life Fundraiser
40000 32000 32000 33110 32000
45600 9000
18000 6000
1315 15 300ro
Spouse used one of eight tickets No information on use of other tickets Spouse used one of eight tickets No information on use of other tickets Spouse used one of eight tickets No information on use of other tickets Tickets used by family including spouse Other non-famiJyattendees Tickets used by family including spouse Other non-family attendees
Spouse used one of four tickets at three separate events Spouse used one of two tickets Spouse used one of four tickets Spouse used one of four tickets Spouse used three tickets Remainder of games donated to specific community group Family members used two tickets
5000
4000
4000
12416
8000
11400
4500
4500
1500
7302
7500
Total - Term of Council Expense Account
Total - Term of Council Expense Account Excluding Tickets for Events at Non-City Facilities (Note 3)
70118
Notes
(1) (2) (3)
Source Deloitte Forensic Report dated July 302014 Amount repayable includes sales taxes City facilities include the Rose Theatre and PowerAde Centre
7=
To be read in conjunction with Deloittes Forensic ReportPrivate and Confidential
Schedule 8
The Corporation of the City of Brampton Amounts Repayable for Paul Palleschi
Date
(Notel) Vendor Name
(NotoD
Description of Expenso (NotoD
Amount
(NotoD Dololtto Finding Amount Ropayablo (Noto 2)
Term ofCouncil Exponso Account
preach of Expense Policy May-13 Nov-13
BRAMPTONBEAST HOCKEYCLUB PAUL PALLESCHI
2 Seats for Founders Club Reimbursement for Beast Tickets
131515 Personal purchase of seasons tickets (131515) Reimbursement of personal purchase Reimbursement should be S1460
146041
(131515)
Total-Term of Council Exponso Account Total -Term of Council Expenso Account Excluding Tickets for Evonts at Non-City Facilities (Noto 3)
Notes
(1) Source Deloitte Forensic Report dated July 302014 (2) Amount repayable includes sales taxes (3) City faciixies includethe Roso Theatre and PowerAde Centre
To be read in conjunction with Delottes Forensic Report Private and Confidential
Sch
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ts
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m
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ach
of
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-11
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11
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n-1
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-12
Ma
r-1
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Apr
-12
May
-12
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12
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n-1
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r-1
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ach
of
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pora
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an
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rate
Ca
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cie
s a
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Pro
ced
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s
Sour
ce
Del
oitt
e F
oren
sic
Rep
ort
date
d Ju
ly 3
0 2
014
Am
ount
rep
ayab
le i
nclu
des
sale
s ta
xes
Cit
yfa
cilit
ies
incl
udet
he R
ose
The
atre
and
Pow
erA
de C
entr
e
Co
nfi
den
tia
l
Des
crip
tio
n o
f E
xpen
se
(No
toD
Bea
t T
he M
id W
inte
r B
lue I
V -
Fu
nd
rais
er
2 T
icke
ts f
or G
race U
nte
d F
un
dra
iser
KA
BA
KO
S T
hea
tre T
ickets
-D
ec 9
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Tic
kets
for
And
re P
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non
Tic
kets
for
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bb
ie B
um
s D
inn
er D
an
ce
Cle
rgy
App
reci
atio
n D
inne
r T
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ickets
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ual
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dral
sing
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er -
Apr
14
12
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ickets
for
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ul
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rk)
of C
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ck T
ieB
lue J
ea
ns
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t
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bb
ie B
um
s D
inn
er a
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nce
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ino
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nera
nd
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nce
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bb
ie B
urn
s D
inn
er a
nd
Da
nce
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bb
ie S
um
Din
ner
amp D
an
ce
FC
M -
Air
fare
-S
po
use
Car
abra
m O
peni
ng C
erem
onie
s
AM
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tta
wa
-A
cco
mm
od
ati
on
s
Am
ou
nt
Ro
pa
yab
io (
No
to
21
95
00
40
00
18
00
0
13
66
0
45
00
40
00
57
70
45
00
98
50
12
5 0
0
45
00
40
00
45
00
45
00
Am
ou
nt
Del
oit
te F
ind
ing
(N
oto
D
190
00
Sp
ou
se u
sed
one
of t
wo
tick
ets
600
0 S
po
use
use
d o
ne o
f tw
o ti
cket
s
360
00
Sp
ou
se u
sed
one
of t
wo
tick
ets
Cou
ncJo
r st
ated
he
inte
nds
to r
eim
burs
e
273
20
Sp
ou
se u
sed
one
of t
wo
tick
ets
Co
un
do
r st
ated
he
inte
nds
to r
eim
burs
e
839
0 S
po
use
use
d on
e of
tw
o ti
cket
s 80
00
Sp
ou
se u
sed
one
of t
wo
tick
ets
102
69
Sp
ou
se u
sed
one
of t
wo
tick
ets
Cou
ncil
or s
tate
d he
Int
ends
to
reim
burs
e
135
00
Sp
ou
se u
sed
one
of
thre
e ti
cket
s
197
00
Sp
ou
se u
sed
one
of t
wo
tick
ets
25
0 00
S
po
use
use
d on
e of
tw
o ti
cket
s
90 0
0 S
po
use
use
d o
ne o
f tw
o ti
cket
s
60
00
S
po
use
use
d on
e of
tw
o b
cket
s
135
00
Sp
ou
se u
sed
one
of t
hree
bck
ets
9
00
0
Sp
ou
se u
sed
one
of t
wo
bck
ets
103
25
Ca
rd u
sed
for
per
son
al
pu
rch
ase
-N
ot r
eim
bu
rsed
To
tal
bull T
erm
of
Co
un
cil
Exp
on
so A
cco
un
t
Tot
al bull
Ter
m o
f C
ounc
il E
xpen
so A
cco
un
t E
xclu
ding
Tic
kets
for
Eve
nts
at
Non
-Cit
y F
acil
itie
s (N
oto
3)
100
00
Spou
se u
sed
one
of tw
o ti
cket
s N
ot a
an
even
t co
vere
d by
Pol
icy
14 5
0
108
5 18
H
otel
Ml i
nclu
des
pers
onal
cha
rges
for
add
itio
naln
ight
s an
d ro
om s
ervi
ce
Fna
nce
coul
d no
t fin
d re
paym
ent
of c
ha
rges
To
tal
-Co
rpo
rate
Acco
un
ts
Tot
al -
Co
rpo
rate
Acc
ou
nts
Exc
ludi
ng T
icke
ts f
or E
ven
ts a
t N
on-C
ity
Fac
iWkt
s (N
ote
3)
To
be r
ead
m c
onju
ncti
on w
ith
Det
ofl
es
For
ensi
c
Schedule 10
The Corporation of the City of Brampton Amount Repayable for John Sprovieri
Dato Vendor Name Description of Expense Amount Deloitte Finding Amount Repayablo (Noto 2) (Note 1) (NotoD (Note 1) (Noto 1)
Ternof Council Expense Account
Broach of Expense Policy
Mar-11 FILIPINO ATHLETIC ASSOCIATION OF Dinner Dance Tickets - Feb 16711 5000 Spouse used one of two tickets 2500
Feb-12 I ROCK PINK CANCER RELIEF INC Sponsorship 500 00 Spouse used one of ten tickets 5000
May-12 ST MARGUERITE DYOLMLLE PARISH Benefit Dinner Dance 18500 Spouse used one of two tickets 9250
May-13 ST MARGUERITE DYOUVILLE PARISH Tickets For Fr James Tobin 50th Anniversary Event 13000 Spouse used one of two tickets 6500
Jul-13 WILLIAM OSLER HEALTH SYSTEM FOUNDATION Osier Foundation Benefit Conceit 50000 Spouse used one of two tickets 25000
Dec-13 JOHN SPROVIERI Meals per diem for India trade mission 1275 00 Three meals per day claimed before trip Trip Itinerary indicates that many meals were provided 7500
on Trade Mission
Total bull Term of Council Expense Account Total - Term of Council Expense Account Excluding Tickets for Events at Non-City Facilities (Note 3)
Corporato Accounts
Broach of Policy - Community Use of Suite Policv 1420
Dec-2011 PowerAde Suite - Brampton Battalion 500 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 500 00
Jan-2012 PowerAde Suite - Brampton Battalion 50000 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1450 50000
Feb-2012 PowerAde Suite - Brampton Battalion 200 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 200 00
Oct-2012 PowerAde Suite - Brampton Battalion 200 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 20000
Jan-2013 PowerAde Suite - Brampton Battalion 200 00 Tickets residentprovided to same did not meet tho business purpose criteria in Policv 14 2 0 200 00
Jan-2013 PowerAde Suite - Brampton Beast 200 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 20000
Jan-2013 PowerAde Suite - Brampton Beast 200 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 200 00
Total bull Corporate Accounts Total bull Corporate Accounts Excluding Tickets for Events at Non-City Facilities (Note 3
Notes
(1) (2) (3)
Source Deloitte Forensic Report dated July 302014 Amount repayable includes sales taxes City facilities include the Rose Theatre and PowerAde Centre
(jo
o
To be read in conjunction with Delorttes Forensic ReportPrivate and Confidential
K3-3I
SECTION GENERAL
SUBJECT Lunch and Dinner Sponsorship POLICY 1450
EFFECTIVE January 26 2005 REPLACES Policy dated March 12001 PAGE 1 of 3
APPROVED BY CW024-2001 CW031-2005 PROCEDURES UPDATED BY na
POLICY STATEMENT
This policy sets forth a coordinated approach for managing the Corporations sponsorship participation at community based lunch and dinner events to ensure that the Citys support and attendance at such events is visible
PURPOSE
The policy outlines a procedure as to how the Mayor Councillors and staff register for an event prioritizes booking and addresses the process to be followed when bookings change in keeping with the intent to ensure that the Citys presence at events is visible
In order to manage requests for sponsoring dinner and lunch events the MAJOR dinner and lunch policy supports the purchase of table(s) at each approved event to a budget amount approved each year
SCOPE
The policy applies to the Mayor Councillors City Employees and communitybusiness representatives (eg volunteers)
The policy does not apply to persons who are registered for an event yet are unable to attend the event due to illness or unforeseen circumstances
PROCEDURE
Each year staff shall submit a report to Council through Committee of Council recommending a list of community lunch and dinner events to be sponsored under this policy
For lunch events a Councillor may register for a maximum of one ticket For dinner events a Councillor shall have the option to register for a maximum of two tickets for himherself and a guest A guest can include a family member friend or other associate
www brampton ca
K3-32
SECTION GENERAL POLICY 1450SUBJECT Lunch and Dinner Sponsorship
EFFECTIVE January 26 2005 REPLACES Policy dated March 1 2001 PAGE 2 of 3
APPROVED BY CW024-2001 CW031 -2005 PROCEDURES UPDATED BY na
Upon approval of the annual events to be sponsored by the City staff shall publish the list of sponsored events and circulate it to the Mayor and Councillors so that individual Councillors may indicate their preference The Mayor and Councillors would select the events they wish to attend and notify the Council Office Supervisor The Council Office Supervisor shall coordinate with PR to arrange registration
When tickets are not available in advance of the event Councillors andor staff shall attend the registration table on the day of the event to confirm seating or table assignment
Registered Councillors shall confirm with the Council Office Supervisor their intention to attend or cancel at least one week before the event date for which heshe is registered
Registrants who cancel their booking should notify the Council Office Supervisor A waiting list will be referred to at this time and the guest protocol outlined below shall be followed
Registrants who attend the event as a guest of a non-city party and do not notify the City of Brampton of their decision not to use the City purchased ticket(s) shall be required to reimburse the City for the equivalent of the registration from their Councillor Expense Account or personal funds
Should reservations for a table not be fully pre-registered one week before the event Economic Development amp Public Relations staff shall invite alternates based on the following guest protocol
bull Councillors
bull Members of Senior Management
bull City Staff bull Board Members of CommunityService Clubs Business Associations other Community
Associations
bull Economic Development Contacts bull Volunteers on City Committees Programs and Activities
Friends and family members related to the above categories are not permitted unless they are a guest of the Mayor Councillor or staff member also in attendance at the event
bullv
niiniiiiMSn iiiniiiiilfiljlfn
CITY OF BRAMPTON
www brampton en
K3-33
SECTION GENERAL
SUBJECT Lunch and Dinner S ponsorship POLICY 1450
EFFECTIVE January 26 2005 REPLACES Policy dated March 1 2001 PAGE 3 of 3
APPROVED BY CW024-2001 CW03 1-2005 PROCEDURES UPDATED BY na
Members of Senior Management Team are encouraged to attend events which relate to the services offered by their respective departments
ACCOUNTABILITY
Staff in the Economic Development amp Public Relations Department shall select the events prepare reports arrange for registration and payment of the City sponsorship and coordinate the distribution of tickets (if applicable) in advance of the event The Council Office Administrative staff shall coordinate the scheduling of the respective registrant with the Economic Development amp Public Relations Department Through Committee of Council City Council shall approve the annual list of events to be sponsored under this policy
The Economic Development amp Public Relations Department shall report annually to the Council Office Committee with respect to the policy effectiveness
ADMINISTRATION
The Economic Development and Public Relations Department shall administer this policy in cooperation with the Council Office of the Council and Administrative Services Division of the Management and Administrative Services Department
CONTACT
Mara Ciccotelli Administrative Assistant Economic Development amp Public Relations Department 905shy874-2145
Linda Mclnnis Council Office Supervisor 905-874-2639
CITY OF BPAMPTOM
www brampton c a
K3-3H
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 1 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
POLICY STATEMENT
The City of Brampton rented suite at the Brampton Centre for Sports amp Entertainment (BCSE) is available for public use by Bramptons community groups at no charge subject to provisions of this policy and the operators of the BCSE
The City of Brampton also has access through contract with the BCSE to a limited number of events in a second suite The use of this second suite is also included in this policy
PURPOSE
The City of Brampton rents a suite (121) at the Brampton Centre for Sports amp Entertainment (BCSE)
The suite shall be used by the Mayor and members of City and Regional Council for the following business purposes only
bull To support or sponsor the activities including fund raising initiatives of local community groups bull To recognize and promote the efforts and goodwill of community groups bull To promote economic development bull As part of a rewards and recognition program for leaders in the community
SCOPE
This policy establishes the use of the suite and identifies a process for distributing events to the community at large For the purpose of this policy community groups means volunteer non-profit community groups located in Brampton as well as registered charities whose services are available to Brampton residents The City of Brampton use of the rented suite shall only be used for the businesses purposes outlined above
CITY O P T O M
wwwcitybramptononca
kV3gtpound
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 2 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
PROCEDURE
Upon receiving the event information (either a schedule of events or flyer announcement for an unscheduled event) the Mayor and Members of Council shall contact the Business Development amp Public Relations Department to reserve their selected dates
Preferably a host shall attend the selected events Schedules and sign-up instructions shall also be posted on the Council Bulletin Board for information The policy will be administered on a first come first serve basis for Mayor and Members of City Council Staff shall monitor the usage of the suite
Distribution of Events
Commencing in each year all events that have been scheduled as of August 1 for the following season (September 1 to August 31) will be allocated for each of the following purposes according to the following priorities
Priority 1 Recognition Sponsorship of community groups Priority 2 City businesseconomic development activities
Scheduled Events
Any events scheduled in advance at the BCSE shall be available to the Mayor and Members of City Council The selection of a community group as defined in this policy shall be determined by the Member of Council (The Host) who booked the suite for the event
Business Development amp Public Relations staff shall provide the event host with tickets in advance of the game and in turn the host shall distribute the tickets to the community group(s) of their choice
Potential interest from more than one Member of Council for a particular event will be accommodated through either the second suite the City of Brampton has access to or shall be accommodated in another vacant suite at the BCSE For the latter the cost of the suitetickets and foodbeverage expenses shall be charged at the market rate offered by the BCSE All effort will be made by staff through its contact with the BCSE to accommodate multiple requests for single events
nii-i in
bullbulluiiiir
IF QHAIVIPTOrg
wwwcitybramptononca
k3-3k
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 3 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
If there are events remaining after all requests by Members of City Council have been accommodated the box will be offered to community groups directly by staff for use in fundraising recognition of
volunteers or for charitable purposes To ensure fairness and equity no group will be offered the box more than once each year (unless no other community group expresses an interest in a particular event)
Unscheduled Events
All members of City Council will be advised of unscheduled events The event will be communicated in writing to the Mayor and each Member of Council with a request to respond within a specified period of time
If there are no conflicts the suite will be allocated as requested If there are conflicts staff will arrange to accommodate each request in the second suite or another vacant suite(s) at full cost to the host (tickets suite food and beverage) If no elected officials are interested in using the box for the event it will be offered to a community group by staff
Expenses Tickets
Each suite seats 14 Each allocation includes 10 box tickets at no charge An additional four box tickets can be purchased at the ticket price established for the particular events Tickets are not available during playoff games associated with major sporting leagues such as the OHL or NWHL The suite is available however and all tickets must be purchased at face value
Expenses Catering
Catering orders are the responsibility of the host using the suite When the suite has been reserved by the Mayor and members of Council catering orders will be the responsibility of the host coordinating the box for the event of the day The host will be reimbursed for catering expenses according to the City of Brampton expense policy
Catering expenses associated with non-City use are the responsibility of the individual or group using the box
CITY OF ORAMPTON
wwwcitybramptononca
K3-31
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 4 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
ACCOUNTABILITY
The Business Development amp Public Relations Department ensures the policy is administered complied with and reviewed each year The allocation process shall be reviewed by Administration amp Finance Committee of City Council on an annual basis
ADMINISTRATION
The public suite is funded through the general government cost centre and is administered by the Business Development amp Public Relations Department All allocations for use of the suite shall be coordinated by assigned staff A schedule of events and bookings will be maintained and will be made available at all times
CONTACT
Primary Dennis Cutajar Executive Director Business Development amp Public Relations (905-874-2698)
Secondary Mara Ciccotelli Administrative Assistant Business Development amp Public Relations (905-874-2145)
CITY OP QPAMPTOM
wwwcitybnimptononca
Schedule 2
The Corporation of the City of Brampton Amounts Repayable for Mayor Fennell Related to the Use of Flight Passes
Calculation of Faro
Calculated Date
(Note 1) Vendor Name
(Note 1) Description of Expense
(Notel) Expense
Incurred by Amount
(Note 1) Deloitto Finding
Airfare
(Note 2) NAV
(Note 3)
Insurance
(Note 4) ATSC
(Note 6) AIF
(Note 6) Total
Airfare Expense Policy Breach Amount
G = B-raquoC+
D+E+F
Prior Term of council
Apr-08 Toronto shyDallas North America shyLatitude Mayor Fennell Use of flight pass
Jun-08 Toronto - Chicago North America shyLatitude Mayor Fennell Use of flight pass
Jun-08 Toronto - Chicago North America shyLatitude Mayor Fennell Use of flight pass
Jul-08 Toronto - Calgary North America bull Latitude Mayor Fennell Use of flight pass
Jul-08 Calgary - Toronto North America shyLatitude Mayor Fennell 70900 Use of flight pass
Aug-08 Toronto bull Dallas North America shyLatitude Mayor Fennell 70900 Use of flight pass
Aug-08 Pallas - Toronto North America bull Latitude Mayor Fennell 70900 Use of flight pass 300
Nov-08 Toronto shyOttawa North American Latitude Mayor Fennell 77400 Use of flight pass 300
Nov-08 Ottawa shyToronto North American Latitude Mayor Fennell 77400 Use of flight pass 22160 2000 300 712 2000 27192 50208
Jan-09 Ottawa shyToronto Canada East Pass Mayor Fennell 42000 Use of flight pass 20140 2000 300 712 2000 25152 16848
Toronto - Ottawa Canada East Pass Mayor Fennell 42000 Use of flight pass 20140 2000 300 712 2500 25652 16346
Toronto - Vancouver bull Victoria North American Latitude Mayor Fennell Use of flight pass
Victoria - Vancouver bull Toronto North American Latitude Mayor Fennell Use of flight pass
Jun-09 Toronto shyVancouver North American Latitude Mayor Fennell 77400 Use of flight pass 35460 300 712 40972 36428
Jun-09 Vancouver shyToronto North American Latitude Mayor Fennell 77400 Use of flight pass 35460 300 712 40472 36928
Toronto shyOttawa Canada East Pass Mayor Fennell Use of flight pass
Jun-09 Ottawa- Toronto Canada East Pass Mayor Fennell Use of flight pass 300 712
Aug-09 Toronto - Halifax Canada East Pass Mayor Fennell Use of flight pass 300 712
Aug-09 Halifax - Toronto Canada East Pass Mayor Fennell Use of flight pass
Aug-09 Toronto - Ottawa Canada East Pass Mayor Fennell Use of flight pass
Aug-09 Ottawa - Toronto Canada East Pass Mayor Fennell 42000 Use of flight pass
Nov-09 Toronto shyOttawa Canada East Pass Mayor Fennell 42000 Use of flight pass
Nov-09 Ottawa shyToronto Canada East Pass Mayor Fennell 42000 Use of flight pass
Nov-09 Ottawa shyToronto Canada East Pass Mayor Fennell 43000 Use of flight pass
Toronto shyOttawa Canada East Pass Mayor Fennell Use of flight pass
Ottawa shyToronto Canada East Pass Mayor Fennell Use of flight pass
Toronto shyOttawa Canada East Pass Mayor Fennell Use of flight pass
Ottawa shyToronto Canada East Pass Mayor Fennell Use of flight pass
Toronto shyOttawa Canada East Pass Mayor Fennell Use of flight pass
Ottawa - Toronto Canada East Pass Mayor Fennell 43000 Use of flight pass 19850 2000 300 712 0-3 Toronto - Moncton Canada East Pass Mayor Fennell 43000 Use of flight pass 30570 2000 300 712
Mar-10 Moncton - Toronto Canada East Pass Mayor Fennell 43000 Use of flight pass 30570 2000 300 712
Mar-10 Toronto - Washington Eastern Transborder Pass Latitude Mayor Fennell 47500 Use of flight pass 37660 2000 300 1210
Mar-10 Washington - Toronto Eastern Transborder Pass Latitude Mayor Fennell Use of flight pass
Jun-10 Toronto bull Boston Eastern Transborder Pass Latitude Mayor Fennell Use of flight pass 37660 2000 300 1210 2500 43670 3830
Jun-10 Boston shyToronto Eastern Transborder Pass Latitude Mayor Fennell Use of flight pass 37660 2000 300 1210 7500 48670 -
Toronto shyOttawa Eastern Transborder Pass Latitude Mayor Fennell Use of flight pass 19850 2000 300 712 2500 25362 22138
Ottawa shyToronto Eastern Transborder Pass Latitude Mayor Fennell 47500 Use of flight pass 19850 2000 300 712 2000 24862 22638
Sub-Total - Prior Term of Council 2052700
TOTAL 5144862 2363148
To be read in conjunction with Oeloittes Forensic Report Private and Confidential Page 2 of 3
Schedule 2
The Corporation of the City of Brampton Amounts Repayable for Mayor Fennell Related to the Use of Flight Passes
Calculation of Fare
Calculated Date Vendor Name Description of Expense Expense Amount Airfare NAV Insurance ATSC AIF Total
Deloitte Finding Expense Policy(Note 1) (Note 1) (Note 1) Incurred by (Note 1) (Note 2) (Note 3) (Note 4) (Note 5) (Note 6) Airfare
Breach Amount
G = BC A B C D E I
D+E+F
Notes
[1] Source City of Brampton public report on Corporate Representation Expenses or from transaction-specific supporting documents
[2] Airfareamount is based on informationfrom Statistics Canada AviationAir Fares Canadian AirCarriers Level I Statistical Table 1 Average fares by sector and fare type group - Canadian air camers Level 1 - Schedules services i) For domestic flights from 2008 to 2012 we used the amounts listed for Domestic - Economy Flightfrom Toronto to Ottawa and Montreal were based on the short-haul average fare amount Other domestic flights were basec on the long-haul average fare amount ii)For domestic flightsfrom2013 we used the 2012 long-haulamount (S33810) increased by a 3 inflationaryfactor resulting in a calculated airfare of S34824 For flightsfrom Toronto to Ottawa and Montreal we used the 2012 short-haul amount ($21610) increased by a 3 inflationary factor resulting in a calculated airfare of $22258 iii)For flight to the United States we used the amount listed for International - Economy
[3] Navigational (NAV) Surcharge within Canada are based on distance with a fee varying from $9 to $20 We used the highest ($20) amount for each flight
[4] Accordingto AirCanadas website the insurance surcharge is S3 CADeach way for travel whollywithinCanada Some exceptions apply We used $3 for each flight
[5] The AirTravellers Security Charge (ATSC) was enacted by the Canadian Parliament For domestic itineraries the ATSC is currently $712 and for transborder itineraries the ATSC is up to $1210 We used an ATSC of $712 for all domestic flights and of S1210 for all transborder flights in our calculations
[6] AirportImprovementFees (AIF) were calculated based on the following amounts (as per locationof enplanement) Toronto $25 00
Bagotville $25 00
Calgary $3000
Casllegar S2700 (Assumed fee to include Casllegar [$700] and Vancouver [$2000] airport improvement fees) Edmonton $25 00
Halifax $2500
Moncton $2000
Montreal $25 00
Ottawa $20 00
Prince George $2000
Regina $2000
Saskatoon $2000
St Johns Newfoundland $20 00
Vancouver $2000
Victoria $3000 (Assumed fee to include Victoria ($1000) and Vancouver [$2000] airport improvement fees)
Boston $7500 (Assumed $7500 including US taxes fees and charges)
Dallas $7500 (Assumed $7500 including US taxes fees and charges) Washington $7500 (Assumed $7500 including US taxes fees and charges)
[7] Transactionswere recorded as a single entry in the Citysaccounting system fora total amount of $1847 The two related flightsegments are presented individually in order to adequately complete the calculations
[8] Flight segmentwas part ofa flight pass with10 flight credits recordedas one transactioninthe Citysaccountingsystem The individual flight segments are presented individually in order to adequatelycompletethe calculations
Private and Confidential Page 3 of 3 To be read in conjunction with Oeloittes Forensic Report
K3-b
Schedule 3
The Corporation of the City of Brampton Reconciliation of the information in the Deloitte Report dated July 30 2014 to the Amount Repayable by Mayor Fennell
Report Schedule
Description Transaction
Count
Amount per Report
Repayable Amount
Note
Sch 11 Breach of Expense Policy - Miscellaneous 11 $459 $0 [I] Sch 11 Breach of Expense Policy - Use of Flight Passes $1847 $1198 [2]
Sch 11 Breach of Amex Express Corporate Card Program Policies and Procedures
$1021 $0 [3]
Sch 11 Not Enough Information to determine Compliance with Expenses Policy- SouvenirOther
34 $5804 $0 [4]
Sch 11 Not Enough Information to determine Compliance with Expenses Policy - Total Eclipse Limousine Service
38 $144150 $0 [4]
Sch 12 Breach of Expense Policy - Use of Flight Passes 88 $68783 $16858 [5] Sch 12 Breach of Expense Policy - Expired Flight Passes $1832 $2034 [6] Sch 12 Breach of Expense Policy - Business Class Airfare $1309 $0 U)
Sch 12 Breach of Amex Express Corporate Card Program Policies and Procedures
$212 $0 [8]
Sch 13 Pre-December 2010 Breach of Expense Policy - Use of FlightPasses
95 $54062 $8647 [9]
Sch 13 Pre-December 2010 Breach of Expense Policy - Expired Flight Passes
$2854 $0 [10]
Sch 13 Pre-December 2010 Breach of Expense Policy - Business Class Airfare
$7316 $3023 [11]
Sch 13 Pre-December 2010 Breach of Expense Policy - Premium hotel rooms
$2050 $2358 [12]
Sch 13 Pre-December 2010 Breach of Amex Express Corporate Card Program Policies and Procedures
50 $30863 $0 [13]
Sch 13 Pre-December 2010 Possible Breach of Amex Express Corporate Card Program Policies and Procedures
$1123 $0 [4]
Sch 13 Pre-December 2010 Possible Breach of Purchase Card
Policies and Procedures $4725 $0 [4]
Sch 13 Pre-December 2010 Not Enough Information to determine Compliance with Expenses Policy - SouvenirOther
$149 $0 [4]
TOTAL $328559 $34118
[1] We have been advised by Finance staff that the nine charges for IQ Quizzes incurred on the Mayors wireless account have now been credited to the City Two of the eleven identified transactions relate to Employee 2 and have been repaid
[2] The repayable amount relates to the difference between the cost of the individual flight passes and calculated economy class flight costs plus 13 in taxes
[3] Five of the transactions relate to Mayor Fenell and were repaid shortly after the charges were incurred The other three transactions relate to the Mayors staff and have been repaid
[4] We did not have enough information to determine whether the expenses were in compliance with or not in compliance with policy As a result the repayable amount is $0
[5] The repayable amount relates to the difference between the cost of the individualflight passes and calculated economy class flight costs plus 13 taxes The amount repayable does not include flight passes used by individuals other than Mayor Fennell (53 of the 89 transactions were for individuals other than Mayor Fennell)
[6] The amount repayable relates to the unused portion of flight passes purchased where Mayor Fennell was the only authorized traveler including taxes
[7] These transactions relate to the Mayors Staff and have been repaid
[8] One transaction relates to Mayor Fenell and was repaid shortly after the charge was incurred The other transaction relates to the Employee 4 and has been repaid
Private and Confidential Page 1 of 2 To be read in conjunction with Deloittes Forensic Report
K3-I1
Schedule 3
The Corporation of the City of Brampton Reconciliation of the information in the Deloitte Report dated July 30 2014 to the Amount Repayable by Mayor Fennell
Notes (continued) [9] The repayable amount relates to the difference between the cost of the individual flight passes and calculated economy class
flightcosts plus 13 taxes The amount repayable does not include flight passes used by individuals other than Mayor Fennell (58 of the 95 transactions were for individuals other than Mayor Fennell)
[10] The expired flight passes were available for use by multiple employees (including individuals outside of the Mayors office) or solely by an employee other than Mayor Fennell As such we did not include these amounts as being repayable by Mayor Fennell
[11] The amount repayable represents the costs incurred for the purchase of business class tickets minus the estimated cost of the airfare (based on Mayors staff travelling at the same time) minus any partial repayments received including applicable taxes
[12] The amount repayable represents the difference between the costs incurred for the premium room minus the cost of the basic hotel room (based on charges incurred by the Mayors staff during the same time period) including applicable taxes
[13] 35 of the transactions relate to Mayor Fenell and were repaid after the charges were incurred The other 15 transactions relate to the Mayors staff and have been repaid
Private and Confidential Page 2 of 2 To be read in conjunction with Deloittes Forensic Report
K3-gt
Deloitte Deloitte LLP
33 Yonge Street Suite 210 Toronto ON M5E 1G4
Canada
Tel 416-601-6451
Fax416-601-6690
wwwdeloitteca
September 5 2014
Private and confidential
Mr John Corbett
Chief Administrative Officer
The Corporation of the City of Brampton 2 Wellington Street West Brampton ON L6Y 4R2
Dear Sir
Subject Amount Repayable by the Councillors
Further to your request please find enclosed a summary schedule of the amounts repayable by the Councillors We have also provided a schedule for each Councillor identifying the transactions to be repaid
The amount repayable is based on the transactions identified in our report dated July 30 2014 plus applicable taxes and less any amounts the Councillors have repaid up to August 15 2014 based on information provided to Deloitte by the City of Brampton Finance Department
At your request we have also included a summary schedule of the amounts repayable by the Councillors which excludes the cost of tickets for events at non-City facilities
We will be writing to you under separate cover to provide the amount repayable by the Mayor
Yours Truly
-rrujgt^_
Robert Fowlie CPA CA-IFA CFE Partner
Deloitte LLP
K3-^
The Corporation of the City of Brampton Summary of Amounts Repayable
Term of Council CorporateReference Total
Expense Accounts Accounts
Councillor Callahan Schedule 1 1740950 5000 1745950
Councillor Dhillon Schedule 2 1853 42884 44737
Councillor Gibson Schedule 3 37402 200000 237402
Councillor Hames Schedule 4 52020 52020-
Councillor Hutton Schedule 5 519195 55000 574195
Councillor Miles Schedule 6 167240 54000 221240
Councillor Moore Schedule 7 70118 70118-
-Councillor Palleschi Schedule 8 14526 14526
Councillor Sanderson Schedule 9 115245 46155 161399
Councillor Sprovieri Schedule 10 55750 200000 255750
2774299 603038 3377338
The Corporation of the City of Brampton Summary of Amounts Repayable Excluding Tickets for Events at Non-City Facilities
Term of Council CorporateReference
Expense Accounts Accounts
Councillor Callahan Schedule 1 1706450 1706450-
Councillor Dhillon Schedule 2 1853 42884 44737
Councillor Gibson Schedule 3 12100 200000 212100
Councillor Hames Schedule 4 31020 31020-
Councillor Hutton Schedule 5 444603 50000 494603
Councillor Miles Schedule 6 64240 54000 118240
Councillor Moore Schedule 7 26702 26702-
-Councillor Palleschi Schedule 8 14526 14526
Councillor Sanderson Schedule 9 58745 41155 99899
Councillor Sprovieri Schedule 10 7500 200000 207500
2367739 588038 2955777
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o tx
ets
90
00
Sp
ou
se u
sed
one
of
two
hck
ets
22
3 8
7 A
irfa
re f
or s
po
use
C
ounc
ilor
sta
ted
he
inte
nds
to r
eim
burs
e
To
tal
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m o
f C
ounc
il E
xpen
so A
cco
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t
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tal
bull T
erm
ofC
ou
nci
l E
xp
en
so A
cco
un
t E
xclu
din
g T
icke
ts f
or E
von
ts a
t N
on
-Cit
y F
aci
liti
es (
No
te 3
)
50 0
0 S
po
use
use
d on
e of
tw
o ti
cket
s N
ot a
an
even
t cov
ered
by
Pok
ey 1
4 5
0
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tal
-C
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ora
te A
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un
ts
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tal
-C
orp
ora
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cco
un
ts E
xclu
din
g T
icko
ts f
or E
von
ts a
t N
on-C
ity
Fac
ilit
ies
(No
te 3
)
To
be r
ead
m c
onju
ncti
on w
ith
Del
otte
s F
oren
sic
Th
eA
mo
un
ts
Da
te
(No
toD
(No
te2)
Ter
mo
f
Bro
ach
of
No
v-1
1
Co
rpo
rate
Bre
ach
of
May
-201
3
Sep
-20
13
Dec-2
01
2
No
tes
(1)
(2)
(3)
Pri
va
tea
nd
84
37
29
94
7
45
00
42
68
4
41
88
4
Rep
ort
JO
Sch
ed
ule
2
Co
rpo
rati
on
of t
he C
ity
of
Bra
mp
ton
R
epa
yab
le f
or V
icky
Dh
illo
n
Vo
nd
or N
am
o
Des
crip
tio
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f E
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nso
A
mo
un
t D
olo
ltte
Fin
din
g
Am
ou
nt R
epa
yab
le
(No
toD
(N
oto
D
(No
te D
Cou
nci
l Exp
onso
Acc
ou
nt
Exp
en
se P
oli
cy
Ba
j M
OB
ILIT
Y C
EL
LU
LA
R I
NC
4
16
52
66
20
0-N
0V
11
1
03
94
E
xpen
se in
clud
es $
16 4
0 of
per
sona
l lo
ng d
ista
nce
call
s
Cou
ncil
or in
dica
ted
he w
ll r
eim
burs
e
To
tal
bull T
orm
of
Co
un
cil
Exp
enso
Acc
ou
nt
T
otal
bull T
orm
of
Co
un
cil E
xpo
nso
Acc
ou
nt
Exc
ludi
ng T
icke
ts f
or E
von
ts a
t N
on-C
ity
Fac
ilit
ies
(Not
e 3)
Acc
ou
nts
Exp
en
se P
oli
cy
Per
Die
m C
laim
at
FC
M P
rinc
e G
eorg
e 30
8 51
P
er d
iem
cla
med
on
Mar
ch 5
20
13
but
dxl
not
arr
ive
un
ti M
arch
6
20
13
H
otel
Ul
incl
ud
es fo
od a
nd l
iquo
r ch
arg
es
Ho
tel
at
FC
M V
an
co
uver
101
9 27
H
otel
Ml i
nclu
des
room
upg
rade
and
roo
m s
ervi
ce c
harg
es f
orfo
od a
nd l
iquo
r P
er
Die
m C
lam
at
FC
M O
tta
wa
1
01
78
L
un
ch
es
were a
va
iab
le a
t th
e c
on
fere
nce
To
tal
-C
orp
ora
to A
cco
un
ts
To
tal
-C
orp
ora
te A
cco
un
ts E
xclu
din
g T
icko
ts f
or E
von
ts a
t N
on
-Cit
y F
acil
itie
s (N
ote
3)
So
urc
e D
eia
tte
Fo
ren
sic
Rep
ort
da
ted
Jul
y 30
2
01
4
Am
ou
nt
rep
aya
ble
in
clu
des
sa
les
taxe
s C
ty f
acl
ies
incl
ude
the
Ro
se T
heat
re a
nd P
ower
Ade
Cen
tre
To
be r
ead
n co
njun
ctio
n w
ith
Del
oa
es
For
ensi
cC
on
fid
en
tia
l
Schedule 3
The Corporation of the City of Brampton Amounts Repayable for Grant Gibson
Date Vendor Namo
(Note 1) (Note 1)
Torm of Council Exponso Account
Breach of Expenso Policy
Dec-10 P-CARD - ZONTA CLUB OF BRAMPTON
Jan-11 TRANSFER JOURNAL JAN 2011
Aug-11 TH11-34 Jun-12 TJTH-12-39
Nov-12 ZONTA CLUB OF BRAMPTON - CALEDON May-13 BRAMPTON BEAST HOCKEYCLUB
Corporato Accounts
Breach of Policy - Community Use of Suite Policy 1420
Jan-2011
Feb-2011
Mar-2011
Jan-2012
Notes
Source Deloitte Forensic Report dated July 302014(1) (2) Amount repayable includes sales taxes
(3) City facilities includethe Rose Theatre and PowerAde Centre
Description of Expenso (Note 1)
ZONTA CLUB tickets G Gibson
Tickets for The Good The Bad The Ugly - Feb 26710 Art of Jazz Festival Passes
Tickets for Brampton Global Jazz amp Blues Festival Series Women of Achievement
Founder Club Seats
PowerAde Suite - Brampton Battalion PowerAde Suite - Brampton Battalion PowerAde Suite - Brampton Battalion PowerAde Suite - Brampton Battalion
Amount Dolortte Finding
(Note 1)
16209 Spouse used one of two tickets 5000 Spouse used one of two tickets
16000 Spouse used one of eight tickets 456 00 Spouse used one of four tickets for some nights
9000 Spouse used ticket 131515 Donated tickets to specified community group except for 3 games attended with spouse
Total bull Term of Council Expense Account Total - Term of Council Expense Account Excluding Tickets for Evonts at Non-City Facilities (Note 3)
50000 Councillor attended with wife and some family members No specific record of other attendees 50000 Councillor attended with wife and some family members No specific record of other attendees 50000 Councillor attended with wife and some family members No specific record of other attendees 50000 Tickets provided to local Brampton family and mends
Total bull Corporato Accounts Total bull Corporato Accounts Excluding Tickets for Events at Non-City Facilities (Note 3)
Amount Repayablo (Note 2)
9000
2500
2000
7600
9000
7302
37402
500 00
500 00
500 00
50000
200000
7^
SO
To be read in conjunction with Deloittes Forensic ReportPrivate and Confidential
Schedule 4
The Corporation of the City of Brampton Amounts Repayable for Sandra Hames
Date Vendor Namo Description of Expenso Amount Doloitto Finding Amount Repayable (Note 2)
(Noto 1) (Noto 1) (Noto 1) (Noto 1)
Term of Council Exponso Account
Broach of Expense Policy
Jun-11 ROTARY CLUB OF BRAMPTON SOUTH Lobster amp Chicken Dinner - Fundraising Project 30000 Spouse used one of four tickets 7500
Jul-11 CHINGUACOUSY LIONS CLUB BBQ Fundraiser Tickets 8000 Spouse used one of two tickets 4000
Jul-11 SANDRA HAMES Lobster Fest Tickets 15000 Spouse used one of two tickets 7500
Aug-11 Oct-11
2011-37 2011-41
Cabaret Ticket 283871
Symphony Tickets Subscription 12698 Spouse used one of four tickets No information on use of other 2 tickets 40000 Spouse used one of two tickets in series One series donated to specific community group No
3700
4000
information on use of other 3 series
Oct-12 ROSE THEATRE 4 Tickets shyRose Orchestra Gala 60000 Spouse used one of four tickets No information on use of other 2 tickets 15000
Jul-13 CHINGUACOUSY LIONS CLUB Chinguacousy Lions B8Q bull 2 tickets 4000 Spouse used one of two tickets 2000
Jul-11 SANDRA HAMES Ottawa Business - Jun 30 - Jul 2 - Mileage 49296 Mileage claim was not reduced by 160km to reflect monthly car allowance 8320
Total bull Term of Council Expenso Account Total - Term of Council Expenso Account Excluding Tickots for Events at Non-City Facilities (Note 3)
Notes
(1) Source Deloitte Forensic Report dated July 30 2014
(2) (3)
Amount repayable includes sales taxes City facilitiesinclude the Rose Theatre and PowerAde Centre
7^
To be read in conjunction with Deloittes Forensic ReportPrivate and Confidential
Schedule 5
The Corporation of the City of Brampton Amounts Repayable for John Hutton
Date
(Note 1)
Vendor Name
(Note 1)
Description of Expense (Noto 1)
Amount
(Note 1) Deloitte Finding Amount Repayable (Note 2)
Torn) of Council Exponso Account
Breach of Expense Policy
Jan-11 NPC ALUMNI ASSOCIATION Membership - 2 years 4 hardcopy of blue book 15050 Two year membership Not a community membership 150 50
Feb-12 ALUMNI ASSOCIATION OF THE NPC Membership Renewal 15050 Two year membership Not a community membership 150 50
Jan-13 ALUMNI ASSOCIATION OF THE NPC SCHOOL 2013 Membership 75 25 One year membership Not a community membership 7525
Dec-13 NPC ALUMNI ASSOCIATION NPC Alumni - membership 7525 One year membership Not a community membership 7525
May-11 ONTARIO PARKS ASSOCIATION Ontario Parks Association Anniversary- Registration 30000 Not an eligible professional and busines development expense 30000
Nov-11 ONTARIO PARKS ASSOCIATION Refund of Golf Fees (14000) Refund relates to OPA registration (golf fees) (14000)
Aug-11 JOHN HUTTON Ontario Parks Association - Aug 19 - 2111 - Accomodations 37290 Not an eligible professional and busines development expense 372 90
reimbursement
Sep-11 JOHN HUTTON Ontario Parks Association 12595 Not an eligible professional and busines development expense 135 00
Jul-11 ONTARIO PARKS ASSOCIATION Donation - OPAs 75th Anniv Legacy Garden 50000 Not an eligiblecommunity involvement expense Counallor intended donation to be from 500 00
City (not his account) Dec-10 OLDTIMER BENEFIT HOCKEY NHL Alumni Benefit Hockey Game - Feb 4 7571 Spouse used one of four tickets 1893
Jan-11 TRANSFER JOURNAL JAN 2011 Tickets for The Good The Bad The Ugly - Feb 26710 5000 Spouse used one of two tickets 25 00
Feb-11 JOHN HUTTON 2 Tickets to Huttonvilie UC Groundhog Supper - Feb 311 3000 Spouse used one of two tickets 15 00
Mar-11 BRAMPTON shyHEART LAKE ROTARY CLUB 20th anniversary tickets - Mar 2611 10000 Spouse used one of two tickets 50 00
May-11 JOHN HUTTON Huttonvilie U C Ham Dinner - Apr 1411 3000 Spouse used one of two tickets 1500
May-11 TJ-2011-17 Brampton Symphony Subscription 30000 Spouse used one of two tickets for five separate events 150 00
Jun-11 JOHN HUTTON Tickets for FFCP Spring Breakfast amp norval UC BBQ 6600 Spouse used one of two tickets 33 00
Jul-11 JOHN HUTTON Huttonvilie U C Lobster Dinner - Jun 17 amp Home Church Beef BBQ - Jun 10400 Spouse used one of two tickets 52 00
11
Jul-11 TH-11-25 ORDER 0274628 Subscription to various Rose Theatre events 132000 Spouse used one of two tickets for thirteen separate events 66000
Aug-11 TH11-35 REM 280704 - Bobby McFerrin 7201 Spouse used one of four ticekts 1800
Sep-11 JOHN HUTTON Annual Pork BBQ 2600 Spouse used one of two tickets 1300
Oct-11 JOHN HUTTON Colours In The Storm - Tickets 4000 Spouse used one of two tickets 20 00
Nov-11 JOHN HUTTON Huttonvilie United Church Shore Supper - Oct 2011 3000 Spouse used one of two tickets 1500
Dec-11 TH1147 BCB Christmas at The Rose 4000 Spouse used one of two tickets 20 00
Feb-12 JOHN HUTTON Huttonvilie United Church Groundhog Day Supper - Feb 212 3000 Spouse used one of two tickets 1500
Mar-12 JOHN HUTTON Huttonvilie United Church Ham Supper - Mar 2212 3200 Spouse used one of two tickets 1600
Apr-12 2012-18 Rose Summer Series Subscription 15611 Spouse used one of two tickets at four separate events 78 06
May-12 TJ THEATRE 12-30 20122013 Rose Theatre Subscription 57729 Spouse used one of two tickets at six separate events 288 65
Jun-12 JOHN HUTTON Norval United Church Chicken BBQ - Jun 212 2600 Spouse used one of two tickets 13 00
Jun-12 JOHN HUTTON Huttonvilie UC Lobster Dinner - Jun 1512 8000 Spouse used one of two tickets 40 00
Sep-12 STE LOUISE OUTREACH CENTRE OF PEEL 30th Anniversary Gala - Tickets 6000 Spouse used one of two tickets 30 00
Sep-12 JOHNHUTTON 2 tickets to Union PresbyterianChurch Pork BBQ - Sep 2912 3000 Spouse used one of two tickets 15 00
Oct-12 CHINGUACOUSY LIONS CLUB 2 Tickets - Anniversary Dinner 13000 Spouse used one of two tickets 65 00
Nov-12 SHARE AGRICULTURE FOUNDATION Share Concert 5000 Spouse used one of two tickets 25 00
Dec-12 TRF DECEMBER 2012(1) Christmas at the Rose 12000 Spouse used one of two tickets al two separate events 7500
Feb-13 BRAMPTON BOARD OF TRADE Mayors Luncheon 11000 Spouse used one of two tickets 55 00
Feb-13 CANADA SKATES Jan 12 Performance Tickets 8000 Spouse used one of two tickets 4000
Apr-13 JOHNHUTTON 2 Tickets for Huttonvilie United Church Ham Dinner 3000 Spouse used one of two tickets 1500
May-13 ROTARY CLUBOF BRAMPTON- HEART LAKE 8 Tickets For Annual Poor Boys ampGirts Luncheon 28000 Spouse used one of eight tickets 35 00
May-13 JOHNHUTTON Norval UC Chicken BBQ 3000 Spouse used one of two tickets 15 00
May-13 Jul-13
Rose Theatre Rose Theatre
2 Senior Subscriptions Rose Orchestra Tickets for The Santaland Diaries amp 1314 Subscription
39600 53450
Spouse used one of two tickets at six separate events Spouse used one of two tickets at six separate events
19800
267 25
Oct-13 ROSE THEATRE Retruned tickets for Jesse Cook amp Santaland Diaries (14950) Tickets returned (7475)
Aug-13 JOHN HUTTON Chingacousy Lions Annual Steak BBQ - 2 Tickets 4000 Spouse used one of two tickets 2000
Sep-13 ROSE THEATRE 2 Tkts C Hadfield Nov 26713 12100 Spouse used one of two tickets 60 50
Od-13 JOHNHUTTON 2 Ttckets for Union Presbyterian Chruch 3000 Spouse used one of two tickets 15 00
Od-13 FEDERATION OF FILIPINO CANADIANS 3 Tickets Harvest Breakfast 7500 Spouse used one of three tickets 25 00
Oct-13 SHARE AGRICULTURE FOUNDATION 2 Tickets for SHARES Annual Dinner 15000 Spouse used one of two tickets 75 00
Apr-13 Oct-13
Rose Theatre BRAMPTON BEAST HOCKEY CLUB
Rose Summer Theatre Tickets
Founders Club Seats
21700 Spouse used one of two tickets at four separate events 131515 Seasons tickets purchased Councillorattended games with spouse and friends and gave
108 50
73021
some tickets to community volunteers No specific record of attendees
Dec-11 BELL CANADA Dec 211 10667 Expense paid twice 10667
Dec-11 JOHNHUTTON Bell Canada shyDec11 10667 Expense paid twice 106 67
Dec-13 EDC031 Souvenir-Apr 122013 25888 Donation exceeds limit of S250 888
Total - Term of Council Expense Account Total - Term of Council Expense Account Excluding Tickots for Events at Non-City Facilities (Noto 3)
To be read in conjunction with Deloittes Forensic ReportPrivate and Confidential
Th
e
Da
te
(No
to1)
Co
rpo
rate
Bro
ach
of
Ju
n-2
01
3
Bre
ach
of
Do
c-2
01
1
No
tes
(1)
(2)
(3)
Pri
vate
an
dR
epo
rt
So
Sch
ed
ule
S
Co
rpo
rati
on
of th
e C
ity
of
Bra
mp
ton
A
mo
un
ts R
epa
yab
le f
or J
oh
n H
utt
on
Ven
do
r N
am
e
Des
crip
tio
n o
f E
xpo
nso
A
mo
un
t D
eloi
tte
Fin
ding
A
mo
un
t R
epa
yab
le (
No
to 2
) (N
ote
1)
(No
tel)
(N
ote
1)
Acco
un
ts
Lu
nch
an
d D
inn
er
Sp
on
so
rsh
ip P
oli
cy
Car
abra
m O
peni
ng C
erem
on
ies
100
00
Sp
ou
se u
sed
one
of tw
o ti
cket
s
Not
a a
n ev
ent
cove
red
by P
olic
y 14
50
Po
licy -
Co
mm
un
ity U
se o
f S
uit
e P
oli
cy 1
42
0
Po
wer
Ad
e S
uit
e -
Bra
mp
ton
Bat
tali
on
500
00
Att
ende
d g
am
e w
ith
fam
ily
To
tal
-C
orp
ora
te A
cco
un
ts
Tot
al bull
Cor
pora
te A
cco
un
ts E
xclu
ding
Tic
kets
for
Eve
nts
at
Non
-Cit
y F
acil
itie
s (N
ote
3)
Sour
ce
Del
oitt
e F
oren
sic
Rep
ort d
ated
Jul
y 3
02
01
4
Am
ount
rep
ayab
le i
nclu
des
sale
s ta
xes
Cit
yfa
cilit
ies
incl
udet
heR
ose
The
atre
and
Pow
erA
deC
entr
e
To
be r
ead
in c
onju
ncti
on w
ith
Del
oitt
es
For
ensi
c C
on
fid
enti
al
Schedule 6
The Corporation of the City of Brampton Amounts Repayable for Gael Miles
Date Vendor Name
(Note 1) (Note 1)
Term of Council Expense Account
Breach of Expense Policy
Jun-11 ROTARY CLUB OF BRAMPTON SOUTH
May-12 AMEX-BBOT Oct-12 ROSE THEATRE
Dec-12 GAEL MILES
Jul-13 GAEL MILES
Apr-12 MARKETING PAD INC Apr-13 MARKETING PAD INC Dec-13 GAEL MILES
Aug-13 ROGERS ATampT WIRELESS Dec-13 GAEL MILES
Corporate Accounts
Breach of Lunch and Dinner Sponsorship Policy
Jun-2012
Breach of Expense Policy
Jun-2013
Description of Expense (Note 1)
Lobster amp Chicken Dinner - fundraising project Business Person of the year Gala 4 Tickets bull Rose Orchestra Gala
Rotary Fundraiser 4 tickets for Rotary Club Brampton South Web Hosting Fee Hosting Website Miles bull National Safety Conference Chicago bull mileage Aug113 Miles - National Safety Conference Chicago - Per diem
Brampton Arts Council Golf and Dinner
FCM Vancouver Per Diem
Amount Deloitte Finding
(Note 1)
30000 Spouse used one of two tickets 61236 Family used three of six tickets (spouse and daughters) 60000 Spouse used one of four tickets 25000 Spouse used one of two tickets 300X Spouse used one of four tickets
5088 Static website last used for election campaign Charge should be $17299 17299 Static website last used for election campaign 71192 Mileage claim not reduced by 160km to reflect car allowance 15297 Personal calls $10 not reimbursed Councillor stated she intends to reimburse
42500 Per diem claimed for lunch that was available at the conference
Total bull Term of Council Expense Account Total - Term of Council Expense Account Excluding Tickets for Events at Non-City Facilities (Note 3)
48000 Councillor did not attend the event Spouse and guest attended Policy required return of tickets for distribution according to guest protocol
35377 Meals claimed on June 4th 2013 Councillor returned early from tnp on June 3rd 2013 Councillor stated that she intends to repay this amount
Total bull Corporate Accounts Total - Corporate Accounts Excluding Tickets for Events at Non-City Facilities (Note 3)
Amount Repayable
(Note 2)
15000
68000
15000
12500
7500
19210
19210
8320
1000
ISPO
167240
Notes
d) Source Deloitte Forensic Report dated July 30 2014 Amount repayable includes sales taxes(2)
(3) City facilities include the Rose Theatre and PowerAde Centre
To be read in conjunction with Deloittes Forensic ReportPrivate and Confidential
Schedule 7
The Corporation of the City of Brampton Amounts Repayable for Elaine Moore
Date
(Note 1)
Vendor Name
(Note 1)
Description of Expense (Note 1)
Amount
(Note 1) Deloitte Finding
Amount Repayable (Note 2)
Term of Council Expenso Account
Breach of Expense Policy
Jan-11 ROBBIE BURNS
Mar-11 UNITED ACHIEVERS CLUB
Oct-11 BRAMPTON ACCCC
Feb-12 AMEX shyLORNE SCOTS
Apr-12 TH-12-15
Jun-12 TJ TH-12-40
Feb-13 UNITED ACHIEVERS CLUB
Mar-13 AMEX shyLORNE SCOTS
Mar-13 AMEX - WOHC FOUNDATION
Jun-13 BRAMPTON BEAST HOCKEY CLUB
Oct-12 OLIVE BRANCH OF HOPE
Dinner Dance bull Jan 2911
Celebrity Men Who Cook - Table of 8 Christmas Party bull Table of 8 Robbie Burns Dinner Dance Tickets
Brampton Symphony Orchestra Tickets - Order 9 299057 bull May 512 Tickets for Brampton Global jazz amp Blues Festival Series Celebrity Chef - 2 Tickets Robbie Bums Dinner Dance Tickets
Toronto Maple Leafs Alumni Game Founder Club Seats
Celebrate Life Fundraiser
40000 32000 32000 33110 32000
45600 9000
18000 6000
1315 15 300ro
Spouse used one of eight tickets No information on use of other tickets Spouse used one of eight tickets No information on use of other tickets Spouse used one of eight tickets No information on use of other tickets Tickets used by family including spouse Other non-famiJyattendees Tickets used by family including spouse Other non-family attendees
Spouse used one of four tickets at three separate events Spouse used one of two tickets Spouse used one of four tickets Spouse used one of four tickets Spouse used three tickets Remainder of games donated to specific community group Family members used two tickets
5000
4000
4000
12416
8000
11400
4500
4500
1500
7302
7500
Total - Term of Council Expense Account
Total - Term of Council Expense Account Excluding Tickets for Events at Non-City Facilities (Note 3)
70118
Notes
(1) (2) (3)
Source Deloitte Forensic Report dated July 302014 Amount repayable includes sales taxes City facilities include the Rose Theatre and PowerAde Centre
7=
To be read in conjunction with Deloittes Forensic ReportPrivate and Confidential
Schedule 8
The Corporation of the City of Brampton Amounts Repayable for Paul Palleschi
Date
(Notel) Vendor Name
(NotoD
Description of Expenso (NotoD
Amount
(NotoD Dololtto Finding Amount Ropayablo (Noto 2)
Term ofCouncil Exponso Account
preach of Expense Policy May-13 Nov-13
BRAMPTONBEAST HOCKEYCLUB PAUL PALLESCHI
2 Seats for Founders Club Reimbursement for Beast Tickets
131515 Personal purchase of seasons tickets (131515) Reimbursement of personal purchase Reimbursement should be S1460
146041
(131515)
Total-Term of Council Exponso Account Total -Term of Council Expenso Account Excluding Tickets for Evonts at Non-City Facilities (Noto 3)
Notes
(1) Source Deloitte Forensic Report dated July 302014 (2) Amount repayable includes sales taxes (3) City faciixies includethe Roso Theatre and PowerAde Centre
To be read in conjunction with Delottes Forensic Report Private and Confidential
Sch
ed
ule
Th
eA
mo
un
ts
Dsto
(No
toD
Tor
m
Bro
ach
of
Feb
-11
Ma
r-1
1
Jul-
11
Aug
-11
Ja
n-1
2
Feb
-12
Ma
r-1
2
Apr
-12
May
-12
Oct-
12
Dec-1
2
Ja
n-1
3
Ma
r-1
3
Dec-1
3
Bre
ach
of
Dee
-11
Cor
pora
te
Bre
ach
of
Ju
n-2
01
3
Bre
ach
of
Oec-2
01
2
No
tes
(1)
(2)
13)
Pri
vate
an
dR
epo
rt
7^
DO
9
Co
rpo
rati
on
oft
he C
ity
of
Bra
mp
ton
R
epa
yab
le fo
r Jo
hn
Sa
nd
erso
n
Ven
do
r N
am
e
(No
toD
olC
ou
nca
Ex
po
nso
Acc
ou
nt
Exp
en
se P
oli
cy
[red
acte
d]
GR
AC
E U
NIT
ED
CH
UR
CH
TH
-11
-25
TH
E-1
1-3
8
LO
RN
E S
CO
TS
PIP
ES
DR
UM
S
To
Rev
erse
201
1 P
repa
id E
xpen
s A
ME
X -
RO
SE
TH
EA
TR
E
GR
AC
E U
NIT
ED
CH
UR
CH
TJ T
HE
AT
RE
12
-29
HE
AR
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OT
AR
Y
AM
EX
-L
OR
NE
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OT
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Schedule 10
The Corporation of the City of Brampton Amount Repayable for John Sprovieri
Dato Vendor Name Description of Expense Amount Deloitte Finding Amount Repayablo (Noto 2) (Note 1) (NotoD (Note 1) (Noto 1)
Ternof Council Expense Account
Broach of Expense Policy
Mar-11 FILIPINO ATHLETIC ASSOCIATION OF Dinner Dance Tickets - Feb 16711 5000 Spouse used one of two tickets 2500
Feb-12 I ROCK PINK CANCER RELIEF INC Sponsorship 500 00 Spouse used one of ten tickets 5000
May-12 ST MARGUERITE DYOLMLLE PARISH Benefit Dinner Dance 18500 Spouse used one of two tickets 9250
May-13 ST MARGUERITE DYOUVILLE PARISH Tickets For Fr James Tobin 50th Anniversary Event 13000 Spouse used one of two tickets 6500
Jul-13 WILLIAM OSLER HEALTH SYSTEM FOUNDATION Osier Foundation Benefit Conceit 50000 Spouse used one of two tickets 25000
Dec-13 JOHN SPROVIERI Meals per diem for India trade mission 1275 00 Three meals per day claimed before trip Trip Itinerary indicates that many meals were provided 7500
on Trade Mission
Total bull Term of Council Expense Account Total - Term of Council Expense Account Excluding Tickets for Events at Non-City Facilities (Note 3)
Corporato Accounts
Broach of Policy - Community Use of Suite Policv 1420
Dec-2011 PowerAde Suite - Brampton Battalion 500 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 500 00
Jan-2012 PowerAde Suite - Brampton Battalion 50000 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1450 50000
Feb-2012 PowerAde Suite - Brampton Battalion 200 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 200 00
Oct-2012 PowerAde Suite - Brampton Battalion 200 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 20000
Jan-2013 PowerAde Suite - Brampton Battalion 200 00 Tickets residentprovided to same did not meet tho business purpose criteria in Policv 14 2 0 200 00
Jan-2013 PowerAde Suite - Brampton Beast 200 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 20000
Jan-2013 PowerAde Suite - Brampton Beast 200 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 200 00
Total bull Corporate Accounts Total bull Corporate Accounts Excluding Tickets for Events at Non-City Facilities (Note 3
Notes
(1) (2) (3)
Source Deloitte Forensic Report dated July 302014 Amount repayable includes sales taxes City facilities include the Rose Theatre and PowerAde Centre
(jo
o
To be read in conjunction with Delorttes Forensic ReportPrivate and Confidential
K3-3I
SECTION GENERAL
SUBJECT Lunch and Dinner Sponsorship POLICY 1450
EFFECTIVE January 26 2005 REPLACES Policy dated March 12001 PAGE 1 of 3
APPROVED BY CW024-2001 CW031-2005 PROCEDURES UPDATED BY na
POLICY STATEMENT
This policy sets forth a coordinated approach for managing the Corporations sponsorship participation at community based lunch and dinner events to ensure that the Citys support and attendance at such events is visible
PURPOSE
The policy outlines a procedure as to how the Mayor Councillors and staff register for an event prioritizes booking and addresses the process to be followed when bookings change in keeping with the intent to ensure that the Citys presence at events is visible
In order to manage requests for sponsoring dinner and lunch events the MAJOR dinner and lunch policy supports the purchase of table(s) at each approved event to a budget amount approved each year
SCOPE
The policy applies to the Mayor Councillors City Employees and communitybusiness representatives (eg volunteers)
The policy does not apply to persons who are registered for an event yet are unable to attend the event due to illness or unforeseen circumstances
PROCEDURE
Each year staff shall submit a report to Council through Committee of Council recommending a list of community lunch and dinner events to be sponsored under this policy
For lunch events a Councillor may register for a maximum of one ticket For dinner events a Councillor shall have the option to register for a maximum of two tickets for himherself and a guest A guest can include a family member friend or other associate
www brampton ca
K3-32
SECTION GENERAL POLICY 1450SUBJECT Lunch and Dinner Sponsorship
EFFECTIVE January 26 2005 REPLACES Policy dated March 1 2001 PAGE 2 of 3
APPROVED BY CW024-2001 CW031 -2005 PROCEDURES UPDATED BY na
Upon approval of the annual events to be sponsored by the City staff shall publish the list of sponsored events and circulate it to the Mayor and Councillors so that individual Councillors may indicate their preference The Mayor and Councillors would select the events they wish to attend and notify the Council Office Supervisor The Council Office Supervisor shall coordinate with PR to arrange registration
When tickets are not available in advance of the event Councillors andor staff shall attend the registration table on the day of the event to confirm seating or table assignment
Registered Councillors shall confirm with the Council Office Supervisor their intention to attend or cancel at least one week before the event date for which heshe is registered
Registrants who cancel their booking should notify the Council Office Supervisor A waiting list will be referred to at this time and the guest protocol outlined below shall be followed
Registrants who attend the event as a guest of a non-city party and do not notify the City of Brampton of their decision not to use the City purchased ticket(s) shall be required to reimburse the City for the equivalent of the registration from their Councillor Expense Account or personal funds
Should reservations for a table not be fully pre-registered one week before the event Economic Development amp Public Relations staff shall invite alternates based on the following guest protocol
bull Councillors
bull Members of Senior Management
bull City Staff bull Board Members of CommunityService Clubs Business Associations other Community
Associations
bull Economic Development Contacts bull Volunteers on City Committees Programs and Activities
Friends and family members related to the above categories are not permitted unless they are a guest of the Mayor Councillor or staff member also in attendance at the event
bullv
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CITY OF BRAMPTON
www brampton en
K3-33
SECTION GENERAL
SUBJECT Lunch and Dinner S ponsorship POLICY 1450
EFFECTIVE January 26 2005 REPLACES Policy dated March 1 2001 PAGE 3 of 3
APPROVED BY CW024-2001 CW03 1-2005 PROCEDURES UPDATED BY na
Members of Senior Management Team are encouraged to attend events which relate to the services offered by their respective departments
ACCOUNTABILITY
Staff in the Economic Development amp Public Relations Department shall select the events prepare reports arrange for registration and payment of the City sponsorship and coordinate the distribution of tickets (if applicable) in advance of the event The Council Office Administrative staff shall coordinate the scheduling of the respective registrant with the Economic Development amp Public Relations Department Through Committee of Council City Council shall approve the annual list of events to be sponsored under this policy
The Economic Development amp Public Relations Department shall report annually to the Council Office Committee with respect to the policy effectiveness
ADMINISTRATION
The Economic Development and Public Relations Department shall administer this policy in cooperation with the Council Office of the Council and Administrative Services Division of the Management and Administrative Services Department
CONTACT
Mara Ciccotelli Administrative Assistant Economic Development amp Public Relations Department 905shy874-2145
Linda Mclnnis Council Office Supervisor 905-874-2639
CITY OF BPAMPTOM
www brampton c a
K3-3H
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 1 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
POLICY STATEMENT
The City of Brampton rented suite at the Brampton Centre for Sports amp Entertainment (BCSE) is available for public use by Bramptons community groups at no charge subject to provisions of this policy and the operators of the BCSE
The City of Brampton also has access through contract with the BCSE to a limited number of events in a second suite The use of this second suite is also included in this policy
PURPOSE
The City of Brampton rents a suite (121) at the Brampton Centre for Sports amp Entertainment (BCSE)
The suite shall be used by the Mayor and members of City and Regional Council for the following business purposes only
bull To support or sponsor the activities including fund raising initiatives of local community groups bull To recognize and promote the efforts and goodwill of community groups bull To promote economic development bull As part of a rewards and recognition program for leaders in the community
SCOPE
This policy establishes the use of the suite and identifies a process for distributing events to the community at large For the purpose of this policy community groups means volunteer non-profit community groups located in Brampton as well as registered charities whose services are available to Brampton residents The City of Brampton use of the rented suite shall only be used for the businesses purposes outlined above
CITY O P T O M
wwwcitybramptononca
kV3gtpound
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 2 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
PROCEDURE
Upon receiving the event information (either a schedule of events or flyer announcement for an unscheduled event) the Mayor and Members of Council shall contact the Business Development amp Public Relations Department to reserve their selected dates
Preferably a host shall attend the selected events Schedules and sign-up instructions shall also be posted on the Council Bulletin Board for information The policy will be administered on a first come first serve basis for Mayor and Members of City Council Staff shall monitor the usage of the suite
Distribution of Events
Commencing in each year all events that have been scheduled as of August 1 for the following season (September 1 to August 31) will be allocated for each of the following purposes according to the following priorities
Priority 1 Recognition Sponsorship of community groups Priority 2 City businesseconomic development activities
Scheduled Events
Any events scheduled in advance at the BCSE shall be available to the Mayor and Members of City Council The selection of a community group as defined in this policy shall be determined by the Member of Council (The Host) who booked the suite for the event
Business Development amp Public Relations staff shall provide the event host with tickets in advance of the game and in turn the host shall distribute the tickets to the community group(s) of their choice
Potential interest from more than one Member of Council for a particular event will be accommodated through either the second suite the City of Brampton has access to or shall be accommodated in another vacant suite at the BCSE For the latter the cost of the suitetickets and foodbeverage expenses shall be charged at the market rate offered by the BCSE All effort will be made by staff through its contact with the BCSE to accommodate multiple requests for single events
nii-i in
bullbulluiiiir
IF QHAIVIPTOrg
wwwcitybramptononca
k3-3k
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 3 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
If there are events remaining after all requests by Members of City Council have been accommodated the box will be offered to community groups directly by staff for use in fundraising recognition of
volunteers or for charitable purposes To ensure fairness and equity no group will be offered the box more than once each year (unless no other community group expresses an interest in a particular event)
Unscheduled Events
All members of City Council will be advised of unscheduled events The event will be communicated in writing to the Mayor and each Member of Council with a request to respond within a specified period of time
If there are no conflicts the suite will be allocated as requested If there are conflicts staff will arrange to accommodate each request in the second suite or another vacant suite(s) at full cost to the host (tickets suite food and beverage) If no elected officials are interested in using the box for the event it will be offered to a community group by staff
Expenses Tickets
Each suite seats 14 Each allocation includes 10 box tickets at no charge An additional four box tickets can be purchased at the ticket price established for the particular events Tickets are not available during playoff games associated with major sporting leagues such as the OHL or NWHL The suite is available however and all tickets must be purchased at face value
Expenses Catering
Catering orders are the responsibility of the host using the suite When the suite has been reserved by the Mayor and members of Council catering orders will be the responsibility of the host coordinating the box for the event of the day The host will be reimbursed for catering expenses according to the City of Brampton expense policy
Catering expenses associated with non-City use are the responsibility of the individual or group using the box
CITY OF ORAMPTON
wwwcitybramptononca
K3-31
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 4 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
ACCOUNTABILITY
The Business Development amp Public Relations Department ensures the policy is administered complied with and reviewed each year The allocation process shall be reviewed by Administration amp Finance Committee of City Council on an annual basis
ADMINISTRATION
The public suite is funded through the general government cost centre and is administered by the Business Development amp Public Relations Department All allocations for use of the suite shall be coordinated by assigned staff A schedule of events and bookings will be maintained and will be made available at all times
CONTACT
Primary Dennis Cutajar Executive Director Business Development amp Public Relations (905-874-2698)
Secondary Mara Ciccotelli Administrative Assistant Business Development amp Public Relations (905-874-2145)
CITY OP QPAMPTOM
wwwcitybnimptononca
Schedule 2
The Corporation of the City of Brampton Amounts Repayable for Mayor Fennell Related to the Use of Flight Passes
Calculation of Fare
Calculated Date Vendor Name Description of Expense Expense Amount Airfare NAV Insurance ATSC AIF Total
Deloitte Finding Expense Policy(Note 1) (Note 1) (Note 1) Incurred by (Note 1) (Note 2) (Note 3) (Note 4) (Note 5) (Note 6) Airfare
Breach Amount
G = BC A B C D E I
D+E+F
Notes
[1] Source City of Brampton public report on Corporate Representation Expenses or from transaction-specific supporting documents
[2] Airfareamount is based on informationfrom Statistics Canada AviationAir Fares Canadian AirCarriers Level I Statistical Table 1 Average fares by sector and fare type group - Canadian air camers Level 1 - Schedules services i) For domestic flights from 2008 to 2012 we used the amounts listed for Domestic - Economy Flightfrom Toronto to Ottawa and Montreal were based on the short-haul average fare amount Other domestic flights were basec on the long-haul average fare amount ii)For domestic flightsfrom2013 we used the 2012 long-haulamount (S33810) increased by a 3 inflationaryfactor resulting in a calculated airfare of S34824 For flightsfrom Toronto to Ottawa and Montreal we used the 2012 short-haul amount ($21610) increased by a 3 inflationary factor resulting in a calculated airfare of $22258 iii)For flight to the United States we used the amount listed for International - Economy
[3] Navigational (NAV) Surcharge within Canada are based on distance with a fee varying from $9 to $20 We used the highest ($20) amount for each flight
[4] Accordingto AirCanadas website the insurance surcharge is S3 CADeach way for travel whollywithinCanada Some exceptions apply We used $3 for each flight
[5] The AirTravellers Security Charge (ATSC) was enacted by the Canadian Parliament For domestic itineraries the ATSC is currently $712 and for transborder itineraries the ATSC is up to $1210 We used an ATSC of $712 for all domestic flights and of S1210 for all transborder flights in our calculations
[6] AirportImprovementFees (AIF) were calculated based on the following amounts (as per locationof enplanement) Toronto $25 00
Bagotville $25 00
Calgary $3000
Casllegar S2700 (Assumed fee to include Casllegar [$700] and Vancouver [$2000] airport improvement fees) Edmonton $25 00
Halifax $2500
Moncton $2000
Montreal $25 00
Ottawa $20 00
Prince George $2000
Regina $2000
Saskatoon $2000
St Johns Newfoundland $20 00
Vancouver $2000
Victoria $3000 (Assumed fee to include Victoria ($1000) and Vancouver [$2000] airport improvement fees)
Boston $7500 (Assumed $7500 including US taxes fees and charges)
Dallas $7500 (Assumed $7500 including US taxes fees and charges) Washington $7500 (Assumed $7500 including US taxes fees and charges)
[7] Transactionswere recorded as a single entry in the Citysaccounting system fora total amount of $1847 The two related flightsegments are presented individually in order to adequately complete the calculations
[8] Flight segmentwas part ofa flight pass with10 flight credits recordedas one transactioninthe Citysaccountingsystem The individual flight segments are presented individually in order to adequatelycompletethe calculations
Private and Confidential Page 3 of 3 To be read in conjunction with Oeloittes Forensic Report
K3-b
Schedule 3
The Corporation of the City of Brampton Reconciliation of the information in the Deloitte Report dated July 30 2014 to the Amount Repayable by Mayor Fennell
Report Schedule
Description Transaction
Count
Amount per Report
Repayable Amount
Note
Sch 11 Breach of Expense Policy - Miscellaneous 11 $459 $0 [I] Sch 11 Breach of Expense Policy - Use of Flight Passes $1847 $1198 [2]
Sch 11 Breach of Amex Express Corporate Card Program Policies and Procedures
$1021 $0 [3]
Sch 11 Not Enough Information to determine Compliance with Expenses Policy- SouvenirOther
34 $5804 $0 [4]
Sch 11 Not Enough Information to determine Compliance with Expenses Policy - Total Eclipse Limousine Service
38 $144150 $0 [4]
Sch 12 Breach of Expense Policy - Use of Flight Passes 88 $68783 $16858 [5] Sch 12 Breach of Expense Policy - Expired Flight Passes $1832 $2034 [6] Sch 12 Breach of Expense Policy - Business Class Airfare $1309 $0 U)
Sch 12 Breach of Amex Express Corporate Card Program Policies and Procedures
$212 $0 [8]
Sch 13 Pre-December 2010 Breach of Expense Policy - Use of FlightPasses
95 $54062 $8647 [9]
Sch 13 Pre-December 2010 Breach of Expense Policy - Expired Flight Passes
$2854 $0 [10]
Sch 13 Pre-December 2010 Breach of Expense Policy - Business Class Airfare
$7316 $3023 [11]
Sch 13 Pre-December 2010 Breach of Expense Policy - Premium hotel rooms
$2050 $2358 [12]
Sch 13 Pre-December 2010 Breach of Amex Express Corporate Card Program Policies and Procedures
50 $30863 $0 [13]
Sch 13 Pre-December 2010 Possible Breach of Amex Express Corporate Card Program Policies and Procedures
$1123 $0 [4]
Sch 13 Pre-December 2010 Possible Breach of Purchase Card
Policies and Procedures $4725 $0 [4]
Sch 13 Pre-December 2010 Not Enough Information to determine Compliance with Expenses Policy - SouvenirOther
$149 $0 [4]
TOTAL $328559 $34118
[1] We have been advised by Finance staff that the nine charges for IQ Quizzes incurred on the Mayors wireless account have now been credited to the City Two of the eleven identified transactions relate to Employee 2 and have been repaid
[2] The repayable amount relates to the difference between the cost of the individual flight passes and calculated economy class flight costs plus 13 in taxes
[3] Five of the transactions relate to Mayor Fenell and were repaid shortly after the charges were incurred The other three transactions relate to the Mayors staff and have been repaid
[4] We did not have enough information to determine whether the expenses were in compliance with or not in compliance with policy As a result the repayable amount is $0
[5] The repayable amount relates to the difference between the cost of the individualflight passes and calculated economy class flight costs plus 13 taxes The amount repayable does not include flight passes used by individuals other than Mayor Fennell (53 of the 89 transactions were for individuals other than Mayor Fennell)
[6] The amount repayable relates to the unused portion of flight passes purchased where Mayor Fennell was the only authorized traveler including taxes
[7] These transactions relate to the Mayors Staff and have been repaid
[8] One transaction relates to Mayor Fenell and was repaid shortly after the charge was incurred The other transaction relates to the Employee 4 and has been repaid
Private and Confidential Page 1 of 2 To be read in conjunction with Deloittes Forensic Report
K3-I1
Schedule 3
The Corporation of the City of Brampton Reconciliation of the information in the Deloitte Report dated July 30 2014 to the Amount Repayable by Mayor Fennell
Notes (continued) [9] The repayable amount relates to the difference between the cost of the individual flight passes and calculated economy class
flightcosts plus 13 taxes The amount repayable does not include flight passes used by individuals other than Mayor Fennell (58 of the 95 transactions were for individuals other than Mayor Fennell)
[10] The expired flight passes were available for use by multiple employees (including individuals outside of the Mayors office) or solely by an employee other than Mayor Fennell As such we did not include these amounts as being repayable by Mayor Fennell
[11] The amount repayable represents the costs incurred for the purchase of business class tickets minus the estimated cost of the airfare (based on Mayors staff travelling at the same time) minus any partial repayments received including applicable taxes
[12] The amount repayable represents the difference between the costs incurred for the premium room minus the cost of the basic hotel room (based on charges incurred by the Mayors staff during the same time period) including applicable taxes
[13] 35 of the transactions relate to Mayor Fenell and were repaid after the charges were incurred The other 15 transactions relate to the Mayors staff and have been repaid
Private and Confidential Page 2 of 2 To be read in conjunction with Deloittes Forensic Report
K3-gt
Deloitte Deloitte LLP
33 Yonge Street Suite 210 Toronto ON M5E 1G4
Canada
Tel 416-601-6451
Fax416-601-6690
wwwdeloitteca
September 5 2014
Private and confidential
Mr John Corbett
Chief Administrative Officer
The Corporation of the City of Brampton 2 Wellington Street West Brampton ON L6Y 4R2
Dear Sir
Subject Amount Repayable by the Councillors
Further to your request please find enclosed a summary schedule of the amounts repayable by the Councillors We have also provided a schedule for each Councillor identifying the transactions to be repaid
The amount repayable is based on the transactions identified in our report dated July 30 2014 plus applicable taxes and less any amounts the Councillors have repaid up to August 15 2014 based on information provided to Deloitte by the City of Brampton Finance Department
At your request we have also included a summary schedule of the amounts repayable by the Councillors which excludes the cost of tickets for events at non-City facilities
We will be writing to you under separate cover to provide the amount repayable by the Mayor
Yours Truly
-rrujgt^_
Robert Fowlie CPA CA-IFA CFE Partner
Deloitte LLP
K3-^
The Corporation of the City of Brampton Summary of Amounts Repayable
Term of Council CorporateReference Total
Expense Accounts Accounts
Councillor Callahan Schedule 1 1740950 5000 1745950
Councillor Dhillon Schedule 2 1853 42884 44737
Councillor Gibson Schedule 3 37402 200000 237402
Councillor Hames Schedule 4 52020 52020-
Councillor Hutton Schedule 5 519195 55000 574195
Councillor Miles Schedule 6 167240 54000 221240
Councillor Moore Schedule 7 70118 70118-
-Councillor Palleschi Schedule 8 14526 14526
Councillor Sanderson Schedule 9 115245 46155 161399
Councillor Sprovieri Schedule 10 55750 200000 255750
2774299 603038 3377338
The Corporation of the City of Brampton Summary of Amounts Repayable Excluding Tickets for Events at Non-City Facilities
Term of Council CorporateReference
Expense Accounts Accounts
Councillor Callahan Schedule 1 1706450 1706450-
Councillor Dhillon Schedule 2 1853 42884 44737
Councillor Gibson Schedule 3 12100 200000 212100
Councillor Hames Schedule 4 31020 31020-
Councillor Hutton Schedule 5 444603 50000 494603
Councillor Miles Schedule 6 64240 54000 118240
Councillor Moore Schedule 7 26702 26702-
-Councillor Palleschi Schedule 8 14526 14526
Councillor Sanderson Schedule 9 58745 41155 99899
Councillor Sprovieri Schedule 10 7500 200000 207500
2367739 588038 2955777
Sch
ed
ule
Th
eA
mo
un
ts
61
5(H
ote
l)
Ter
mo
f
Bro
ach
of
Jun
-11
Jut-
11
Apr
-12
Oct-
12
Oct
-12
Sep-
13A
ug-1
1A
ug-1
1O
ct-
12
Ma
r-1
3
Aug
-11
Aug
-11
Oct
-11
No
v-1
1
Dec-1
1
Ja
n-1
2
Feb
-12
Sep
-12
Dee-1
2
Dec-1
2
Ja
n-1
3
Ju
M3
Dee-1
3
Brea
ch
of
Co
rpo
rate
Bro
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of
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01
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Pri
vate
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dR
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ount
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No
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)
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Det
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161
6 42
N
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466
2 70
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32
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3 70
N
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165
8 14
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exp
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1
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56
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and
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26
6 60
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10
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two
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29
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of t
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50 0
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80
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13
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90
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ou
se u
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of
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22
3 8
7 A
irfa
re f
or s
po
use
C
ounc
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sta
ted
he
inte
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to r
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To
tal
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m o
f C
ounc
il E
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so A
cco
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To
tal
bull T
erm
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nci
l E
xp
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cco
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t E
xclu
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g T
icke
ts f
or E
von
ts a
t N
on
-Cit
y F
aci
liti
es (
No
te 3
)
50 0
0 S
po
use
use
d on
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tw
o ti
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s N
ot a
an
even
t cov
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by
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4 5
0
To
tal
-C
orp
ora
te A
cco
un
ts
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tal
-C
orp
ora
to A
cco
un
ts E
xclu
din
g T
icko
ts f
or E
von
ts a
t N
on-C
ity
Fac
ilit
ies
(No
te 3
)
To
be r
ead
m c
onju
ncti
on w
ith
Del
otte
s F
oren
sic
Th
eA
mo
un
ts
Da
te
(No
toD
(No
te2)
Ter
mo
f
Bro
ach
of
No
v-1
1
Co
rpo
rate
Bre
ach
of
May
-201
3
Sep
-20
13
Dec-2
01
2
No
tes
(1)
(2)
(3)
Pri
va
tea
nd
84
37
29
94
7
45
00
42
68
4
41
88
4
Rep
ort
JO
Sch
ed
ule
2
Co
rpo
rati
on
of t
he C
ity
of
Bra
mp
ton
R
epa
yab
le f
or V
icky
Dh
illo
n
Vo
nd
or N
am
o
Des
crip
tio
n o
f E
xpo
nso
A
mo
un
t D
olo
ltte
Fin
din
g
Am
ou
nt R
epa
yab
le
(No
toD
(N
oto
D
(No
te D
Cou
nci
l Exp
onso
Acc
ou
nt
Exp
en
se P
oli
cy
Ba
j M
OB
ILIT
Y C
EL
LU
LA
R I
NC
4
16
52
66
20
0-N
0V
11
1
03
94
E
xpen
se in
clud
es $
16 4
0 of
per
sona
l lo
ng d
ista
nce
call
s
Cou
ncil
or in
dica
ted
he w
ll r
eim
burs
e
To
tal
bull T
orm
of
Co
un
cil
Exp
enso
Acc
ou
nt
T
otal
bull T
orm
of
Co
un
cil E
xpo
nso
Acc
ou
nt
Exc
ludi
ng T
icke
ts f
or E
von
ts a
t N
on-C
ity
Fac
ilit
ies
(Not
e 3)
Acc
ou
nts
Exp
en
se P
oli
cy
Per
Die
m C
laim
at
FC
M P
rinc
e G
eorg
e 30
8 51
P
er d
iem
cla
med
on
Mar
ch 5
20
13
but
dxl
not
arr
ive
un
ti M
arch
6
20
13
H
otel
Ul
incl
ud
es fo
od a
nd l
iquo
r ch
arg
es
Ho
tel
at
FC
M V
an
co
uver
101
9 27
H
otel
Ml i
nclu
des
room
upg
rade
and
roo
m s
ervi
ce c
harg
es f
orfo
od a
nd l
iquo
r P
er
Die
m C
lam
at
FC
M O
tta
wa
1
01
78
L
un
ch
es
were a
va
iab
le a
t th
e c
on
fere
nce
To
tal
-C
orp
ora
to A
cco
un
ts
To
tal
-C
orp
ora
te A
cco
un
ts E
xclu
din
g T
icko
ts f
or E
von
ts a
t N
on
-Cit
y F
acil
itie
s (N
ote
3)
So
urc
e D
eia
tte
Fo
ren
sic
Rep
ort
da
ted
Jul
y 30
2
01
4
Am
ou
nt
rep
aya
ble
in
clu
des
sa
les
taxe
s C
ty f
acl
ies
incl
ude
the
Ro
se T
heat
re a
nd P
ower
Ade
Cen
tre
To
be r
ead
n co
njun
ctio
n w
ith
Del
oa
es
For
ensi
cC
on
fid
en
tia
l
Schedule 3
The Corporation of the City of Brampton Amounts Repayable for Grant Gibson
Date Vendor Namo
(Note 1) (Note 1)
Torm of Council Exponso Account
Breach of Expenso Policy
Dec-10 P-CARD - ZONTA CLUB OF BRAMPTON
Jan-11 TRANSFER JOURNAL JAN 2011
Aug-11 TH11-34 Jun-12 TJTH-12-39
Nov-12 ZONTA CLUB OF BRAMPTON - CALEDON May-13 BRAMPTON BEAST HOCKEYCLUB
Corporato Accounts
Breach of Policy - Community Use of Suite Policy 1420
Jan-2011
Feb-2011
Mar-2011
Jan-2012
Notes
Source Deloitte Forensic Report dated July 302014(1) (2) Amount repayable includes sales taxes
(3) City facilities includethe Rose Theatre and PowerAde Centre
Description of Expenso (Note 1)
ZONTA CLUB tickets G Gibson
Tickets for The Good The Bad The Ugly - Feb 26710 Art of Jazz Festival Passes
Tickets for Brampton Global Jazz amp Blues Festival Series Women of Achievement
Founder Club Seats
PowerAde Suite - Brampton Battalion PowerAde Suite - Brampton Battalion PowerAde Suite - Brampton Battalion PowerAde Suite - Brampton Battalion
Amount Dolortte Finding
(Note 1)
16209 Spouse used one of two tickets 5000 Spouse used one of two tickets
16000 Spouse used one of eight tickets 456 00 Spouse used one of four tickets for some nights
9000 Spouse used ticket 131515 Donated tickets to specified community group except for 3 games attended with spouse
Total bull Term of Council Expense Account Total - Term of Council Expense Account Excluding Tickets for Evonts at Non-City Facilities (Note 3)
50000 Councillor attended with wife and some family members No specific record of other attendees 50000 Councillor attended with wife and some family members No specific record of other attendees 50000 Councillor attended with wife and some family members No specific record of other attendees 50000 Tickets provided to local Brampton family and mends
Total bull Corporato Accounts Total bull Corporato Accounts Excluding Tickets for Events at Non-City Facilities (Note 3)
Amount Repayablo (Note 2)
9000
2500
2000
7600
9000
7302
37402
500 00
500 00
500 00
50000
200000
7^
SO
To be read in conjunction with Deloittes Forensic ReportPrivate and Confidential
Schedule 4
The Corporation of the City of Brampton Amounts Repayable for Sandra Hames
Date Vendor Namo Description of Expenso Amount Doloitto Finding Amount Repayable (Note 2)
(Noto 1) (Noto 1) (Noto 1) (Noto 1)
Term of Council Exponso Account
Broach of Expense Policy
Jun-11 ROTARY CLUB OF BRAMPTON SOUTH Lobster amp Chicken Dinner - Fundraising Project 30000 Spouse used one of four tickets 7500
Jul-11 CHINGUACOUSY LIONS CLUB BBQ Fundraiser Tickets 8000 Spouse used one of two tickets 4000
Jul-11 SANDRA HAMES Lobster Fest Tickets 15000 Spouse used one of two tickets 7500
Aug-11 Oct-11
2011-37 2011-41
Cabaret Ticket 283871
Symphony Tickets Subscription 12698 Spouse used one of four tickets No information on use of other 2 tickets 40000 Spouse used one of two tickets in series One series donated to specific community group No
3700
4000
information on use of other 3 series
Oct-12 ROSE THEATRE 4 Tickets shyRose Orchestra Gala 60000 Spouse used one of four tickets No information on use of other 2 tickets 15000
Jul-13 CHINGUACOUSY LIONS CLUB Chinguacousy Lions B8Q bull 2 tickets 4000 Spouse used one of two tickets 2000
Jul-11 SANDRA HAMES Ottawa Business - Jun 30 - Jul 2 - Mileage 49296 Mileage claim was not reduced by 160km to reflect monthly car allowance 8320
Total bull Term of Council Expenso Account Total - Term of Council Expenso Account Excluding Tickots for Events at Non-City Facilities (Note 3)
Notes
(1) Source Deloitte Forensic Report dated July 30 2014
(2) (3)
Amount repayable includes sales taxes City facilitiesinclude the Rose Theatre and PowerAde Centre
7^
To be read in conjunction with Deloittes Forensic ReportPrivate and Confidential
Schedule 5
The Corporation of the City of Brampton Amounts Repayable for John Hutton
Date
(Note 1)
Vendor Name
(Note 1)
Description of Expense (Noto 1)
Amount
(Note 1) Deloitte Finding Amount Repayable (Note 2)
Torn) of Council Exponso Account
Breach of Expense Policy
Jan-11 NPC ALUMNI ASSOCIATION Membership - 2 years 4 hardcopy of blue book 15050 Two year membership Not a community membership 150 50
Feb-12 ALUMNI ASSOCIATION OF THE NPC Membership Renewal 15050 Two year membership Not a community membership 150 50
Jan-13 ALUMNI ASSOCIATION OF THE NPC SCHOOL 2013 Membership 75 25 One year membership Not a community membership 7525
Dec-13 NPC ALUMNI ASSOCIATION NPC Alumni - membership 7525 One year membership Not a community membership 7525
May-11 ONTARIO PARKS ASSOCIATION Ontario Parks Association Anniversary- Registration 30000 Not an eligible professional and busines development expense 30000
Nov-11 ONTARIO PARKS ASSOCIATION Refund of Golf Fees (14000) Refund relates to OPA registration (golf fees) (14000)
Aug-11 JOHN HUTTON Ontario Parks Association - Aug 19 - 2111 - Accomodations 37290 Not an eligible professional and busines development expense 372 90
reimbursement
Sep-11 JOHN HUTTON Ontario Parks Association 12595 Not an eligible professional and busines development expense 135 00
Jul-11 ONTARIO PARKS ASSOCIATION Donation - OPAs 75th Anniv Legacy Garden 50000 Not an eligiblecommunity involvement expense Counallor intended donation to be from 500 00
City (not his account) Dec-10 OLDTIMER BENEFIT HOCKEY NHL Alumni Benefit Hockey Game - Feb 4 7571 Spouse used one of four tickets 1893
Jan-11 TRANSFER JOURNAL JAN 2011 Tickets for The Good The Bad The Ugly - Feb 26710 5000 Spouse used one of two tickets 25 00
Feb-11 JOHN HUTTON 2 Tickets to Huttonvilie UC Groundhog Supper - Feb 311 3000 Spouse used one of two tickets 15 00
Mar-11 BRAMPTON shyHEART LAKE ROTARY CLUB 20th anniversary tickets - Mar 2611 10000 Spouse used one of two tickets 50 00
May-11 JOHN HUTTON Huttonvilie U C Ham Dinner - Apr 1411 3000 Spouse used one of two tickets 1500
May-11 TJ-2011-17 Brampton Symphony Subscription 30000 Spouse used one of two tickets for five separate events 150 00
Jun-11 JOHN HUTTON Tickets for FFCP Spring Breakfast amp norval UC BBQ 6600 Spouse used one of two tickets 33 00
Jul-11 JOHN HUTTON Huttonvilie U C Lobster Dinner - Jun 17 amp Home Church Beef BBQ - Jun 10400 Spouse used one of two tickets 52 00
11
Jul-11 TH-11-25 ORDER 0274628 Subscription to various Rose Theatre events 132000 Spouse used one of two tickets for thirteen separate events 66000
Aug-11 TH11-35 REM 280704 - Bobby McFerrin 7201 Spouse used one of four ticekts 1800
Sep-11 JOHN HUTTON Annual Pork BBQ 2600 Spouse used one of two tickets 1300
Oct-11 JOHN HUTTON Colours In The Storm - Tickets 4000 Spouse used one of two tickets 20 00
Nov-11 JOHN HUTTON Huttonvilie United Church Shore Supper - Oct 2011 3000 Spouse used one of two tickets 1500
Dec-11 TH1147 BCB Christmas at The Rose 4000 Spouse used one of two tickets 20 00
Feb-12 JOHN HUTTON Huttonvilie United Church Groundhog Day Supper - Feb 212 3000 Spouse used one of two tickets 1500
Mar-12 JOHN HUTTON Huttonvilie United Church Ham Supper - Mar 2212 3200 Spouse used one of two tickets 1600
Apr-12 2012-18 Rose Summer Series Subscription 15611 Spouse used one of two tickets at four separate events 78 06
May-12 TJ THEATRE 12-30 20122013 Rose Theatre Subscription 57729 Spouse used one of two tickets at six separate events 288 65
Jun-12 JOHN HUTTON Norval United Church Chicken BBQ - Jun 212 2600 Spouse used one of two tickets 13 00
Jun-12 JOHN HUTTON Huttonvilie UC Lobster Dinner - Jun 1512 8000 Spouse used one of two tickets 40 00
Sep-12 STE LOUISE OUTREACH CENTRE OF PEEL 30th Anniversary Gala - Tickets 6000 Spouse used one of two tickets 30 00
Sep-12 JOHNHUTTON 2 tickets to Union PresbyterianChurch Pork BBQ - Sep 2912 3000 Spouse used one of two tickets 15 00
Oct-12 CHINGUACOUSY LIONS CLUB 2 Tickets - Anniversary Dinner 13000 Spouse used one of two tickets 65 00
Nov-12 SHARE AGRICULTURE FOUNDATION Share Concert 5000 Spouse used one of two tickets 25 00
Dec-12 TRF DECEMBER 2012(1) Christmas at the Rose 12000 Spouse used one of two tickets al two separate events 7500
Feb-13 BRAMPTON BOARD OF TRADE Mayors Luncheon 11000 Spouse used one of two tickets 55 00
Feb-13 CANADA SKATES Jan 12 Performance Tickets 8000 Spouse used one of two tickets 4000
Apr-13 JOHNHUTTON 2 Tickets for Huttonvilie United Church Ham Dinner 3000 Spouse used one of two tickets 1500
May-13 ROTARY CLUBOF BRAMPTON- HEART LAKE 8 Tickets For Annual Poor Boys ampGirts Luncheon 28000 Spouse used one of eight tickets 35 00
May-13 JOHNHUTTON Norval UC Chicken BBQ 3000 Spouse used one of two tickets 15 00
May-13 Jul-13
Rose Theatre Rose Theatre
2 Senior Subscriptions Rose Orchestra Tickets for The Santaland Diaries amp 1314 Subscription
39600 53450
Spouse used one of two tickets at six separate events Spouse used one of two tickets at six separate events
19800
267 25
Oct-13 ROSE THEATRE Retruned tickets for Jesse Cook amp Santaland Diaries (14950) Tickets returned (7475)
Aug-13 JOHN HUTTON Chingacousy Lions Annual Steak BBQ - 2 Tickets 4000 Spouse used one of two tickets 2000
Sep-13 ROSE THEATRE 2 Tkts C Hadfield Nov 26713 12100 Spouse used one of two tickets 60 50
Od-13 JOHNHUTTON 2 Ttckets for Union Presbyterian Chruch 3000 Spouse used one of two tickets 15 00
Od-13 FEDERATION OF FILIPINO CANADIANS 3 Tickets Harvest Breakfast 7500 Spouse used one of three tickets 25 00
Oct-13 SHARE AGRICULTURE FOUNDATION 2 Tickets for SHARES Annual Dinner 15000 Spouse used one of two tickets 75 00
Apr-13 Oct-13
Rose Theatre BRAMPTON BEAST HOCKEY CLUB
Rose Summer Theatre Tickets
Founders Club Seats
21700 Spouse used one of two tickets at four separate events 131515 Seasons tickets purchased Councillorattended games with spouse and friends and gave
108 50
73021
some tickets to community volunteers No specific record of attendees
Dec-11 BELL CANADA Dec 211 10667 Expense paid twice 10667
Dec-11 JOHNHUTTON Bell Canada shyDec11 10667 Expense paid twice 106 67
Dec-13 EDC031 Souvenir-Apr 122013 25888 Donation exceeds limit of S250 888
Total - Term of Council Expense Account Total - Term of Council Expense Account Excluding Tickots for Events at Non-City Facilities (Noto 3)
To be read in conjunction with Deloittes Forensic ReportPrivate and Confidential
Th
e
Da
te
(No
to1)
Co
rpo
rate
Bro
ach
of
Ju
n-2
01
3
Bre
ach
of
Do
c-2
01
1
No
tes
(1)
(2)
(3)
Pri
vate
an
dR
epo
rt
So
Sch
ed
ule
S
Co
rpo
rati
on
of th
e C
ity
of
Bra
mp
ton
A
mo
un
ts R
epa
yab
le f
or J
oh
n H
utt
on
Ven
do
r N
am
e
Des
crip
tio
n o
f E
xpo
nso
A
mo
un
t D
eloi
tte
Fin
ding
A
mo
un
t R
epa
yab
le (
No
to 2
) (N
ote
1)
(No
tel)
(N
ote
1)
Acco
un
ts
Lu
nch
an
d D
inn
er
Sp
on
so
rsh
ip P
oli
cy
Car
abra
m O
peni
ng C
erem
on
ies
100
00
Sp
ou
se u
sed
one
of tw
o ti
cket
s
Not
a a
n ev
ent
cove
red
by P
olic
y 14
50
Po
licy -
Co
mm
un
ity U
se o
f S
uit
e P
oli
cy 1
42
0
Po
wer
Ad
e S
uit
e -
Bra
mp
ton
Bat
tali
on
500
00
Att
ende
d g
am
e w
ith
fam
ily
To
tal
-C
orp
ora
te A
cco
un
ts
Tot
al bull
Cor
pora
te A
cco
un
ts E
xclu
ding
Tic
kets
for
Eve
nts
at
Non
-Cit
y F
acil
itie
s (N
ote
3)
Sour
ce
Del
oitt
e F
oren
sic
Rep
ort d
ated
Jul
y 3
02
01
4
Am
ount
rep
ayab
le i
nclu
des
sale
s ta
xes
Cit
yfa
cilit
ies
incl
udet
heR
ose
The
atre
and
Pow
erA
deC
entr
e
To
be r
ead
in c
onju
ncti
on w
ith
Del
oitt
es
For
ensi
c C
on
fid
enti
al
Schedule 6
The Corporation of the City of Brampton Amounts Repayable for Gael Miles
Date Vendor Name
(Note 1) (Note 1)
Term of Council Expense Account
Breach of Expense Policy
Jun-11 ROTARY CLUB OF BRAMPTON SOUTH
May-12 AMEX-BBOT Oct-12 ROSE THEATRE
Dec-12 GAEL MILES
Jul-13 GAEL MILES
Apr-12 MARKETING PAD INC Apr-13 MARKETING PAD INC Dec-13 GAEL MILES
Aug-13 ROGERS ATampT WIRELESS Dec-13 GAEL MILES
Corporate Accounts
Breach of Lunch and Dinner Sponsorship Policy
Jun-2012
Breach of Expense Policy
Jun-2013
Description of Expense (Note 1)
Lobster amp Chicken Dinner - fundraising project Business Person of the year Gala 4 Tickets bull Rose Orchestra Gala
Rotary Fundraiser 4 tickets for Rotary Club Brampton South Web Hosting Fee Hosting Website Miles bull National Safety Conference Chicago bull mileage Aug113 Miles - National Safety Conference Chicago - Per diem
Brampton Arts Council Golf and Dinner
FCM Vancouver Per Diem
Amount Deloitte Finding
(Note 1)
30000 Spouse used one of two tickets 61236 Family used three of six tickets (spouse and daughters) 60000 Spouse used one of four tickets 25000 Spouse used one of two tickets 300X Spouse used one of four tickets
5088 Static website last used for election campaign Charge should be $17299 17299 Static website last used for election campaign 71192 Mileage claim not reduced by 160km to reflect car allowance 15297 Personal calls $10 not reimbursed Councillor stated she intends to reimburse
42500 Per diem claimed for lunch that was available at the conference
Total bull Term of Council Expense Account Total - Term of Council Expense Account Excluding Tickets for Events at Non-City Facilities (Note 3)
48000 Councillor did not attend the event Spouse and guest attended Policy required return of tickets for distribution according to guest protocol
35377 Meals claimed on June 4th 2013 Councillor returned early from tnp on June 3rd 2013 Councillor stated that she intends to repay this amount
Total bull Corporate Accounts Total - Corporate Accounts Excluding Tickets for Events at Non-City Facilities (Note 3)
Amount Repayable
(Note 2)
15000
68000
15000
12500
7500
19210
19210
8320
1000
ISPO
167240
Notes
d) Source Deloitte Forensic Report dated July 30 2014 Amount repayable includes sales taxes(2)
(3) City facilities include the Rose Theatre and PowerAde Centre
To be read in conjunction with Deloittes Forensic ReportPrivate and Confidential
Schedule 7
The Corporation of the City of Brampton Amounts Repayable for Elaine Moore
Date
(Note 1)
Vendor Name
(Note 1)
Description of Expense (Note 1)
Amount
(Note 1) Deloitte Finding
Amount Repayable (Note 2)
Term of Council Expenso Account
Breach of Expense Policy
Jan-11 ROBBIE BURNS
Mar-11 UNITED ACHIEVERS CLUB
Oct-11 BRAMPTON ACCCC
Feb-12 AMEX shyLORNE SCOTS
Apr-12 TH-12-15
Jun-12 TJ TH-12-40
Feb-13 UNITED ACHIEVERS CLUB
Mar-13 AMEX shyLORNE SCOTS
Mar-13 AMEX - WOHC FOUNDATION
Jun-13 BRAMPTON BEAST HOCKEY CLUB
Oct-12 OLIVE BRANCH OF HOPE
Dinner Dance bull Jan 2911
Celebrity Men Who Cook - Table of 8 Christmas Party bull Table of 8 Robbie Burns Dinner Dance Tickets
Brampton Symphony Orchestra Tickets - Order 9 299057 bull May 512 Tickets for Brampton Global jazz amp Blues Festival Series Celebrity Chef - 2 Tickets Robbie Bums Dinner Dance Tickets
Toronto Maple Leafs Alumni Game Founder Club Seats
Celebrate Life Fundraiser
40000 32000 32000 33110 32000
45600 9000
18000 6000
1315 15 300ro
Spouse used one of eight tickets No information on use of other tickets Spouse used one of eight tickets No information on use of other tickets Spouse used one of eight tickets No information on use of other tickets Tickets used by family including spouse Other non-famiJyattendees Tickets used by family including spouse Other non-family attendees
Spouse used one of four tickets at three separate events Spouse used one of two tickets Spouse used one of four tickets Spouse used one of four tickets Spouse used three tickets Remainder of games donated to specific community group Family members used two tickets
5000
4000
4000
12416
8000
11400
4500
4500
1500
7302
7500
Total - Term of Council Expense Account
Total - Term of Council Expense Account Excluding Tickets for Events at Non-City Facilities (Note 3)
70118
Notes
(1) (2) (3)
Source Deloitte Forensic Report dated July 302014 Amount repayable includes sales taxes City facilities include the Rose Theatre and PowerAde Centre
7=
To be read in conjunction with Deloittes Forensic ReportPrivate and Confidential
Schedule 8
The Corporation of the City of Brampton Amounts Repayable for Paul Palleschi
Date
(Notel) Vendor Name
(NotoD
Description of Expenso (NotoD
Amount
(NotoD Dololtto Finding Amount Ropayablo (Noto 2)
Term ofCouncil Exponso Account
preach of Expense Policy May-13 Nov-13
BRAMPTONBEAST HOCKEYCLUB PAUL PALLESCHI
2 Seats for Founders Club Reimbursement for Beast Tickets
131515 Personal purchase of seasons tickets (131515) Reimbursement of personal purchase Reimbursement should be S1460
146041
(131515)
Total-Term of Council Exponso Account Total -Term of Council Expenso Account Excluding Tickets for Evonts at Non-City Facilities (Noto 3)
Notes
(1) Source Deloitte Forensic Report dated July 302014 (2) Amount repayable includes sales taxes (3) City faciixies includethe Roso Theatre and PowerAde Centre
To be read in conjunction with Delottes Forensic Report Private and Confidential
Sch
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m
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ach
of
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-11
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r-1
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n-1
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-12
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r-1
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-12
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-12
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r-1
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ach
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vate
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an
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Co
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rate
Ca
rd P
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cie
s a
nd
Pro
ced
ure
s
Sour
ce
Del
oitt
e F
oren
sic
Rep
ort
date
d Ju
ly 3
0 2
014
Am
ount
rep
ayab
le i
nclu
des
sale
s ta
xes
Cit
yfa
cilit
ies
incl
udet
he R
ose
The
atre
and
Pow
erA
de C
entr
e
Co
nfi
den
tia
l
Des
crip
tio
n o
f E
xpen
se
(No
toD
Bea
t T
he M
id W
inte
r B
lue I
V -
Fu
nd
rais
er
2 T
icke
ts f
or G
race U
nte
d F
un
dra
iser
KA
BA
KO
S T
hea
tre T
ickets
-D
ec 9
11
Tic
kets
for
And
re P
hiE
ppe
Gag
non
Tic
kets
for
Ro
bb
ie B
um
s D
inn
er D
an
ce
Cle
rgy
App
reci
atio
n D
inne
r T
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tre T
ickets
Ann
ual
Fun
dral
sing
dinn
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Apr
14
12
2 T
ickets
for
Wo
nd
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ul
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rk)
of C
hri
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as
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ck T
ieB
lue J
ea
ns
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t
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bb
ie B
um
s D
inn
er a
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nce
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ino
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nera
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nce
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bb
ie B
urn
s D
inn
er a
nd
Da
nce
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bb
ie S
um
Din
ner
amp D
an
ce
FC
M -
Air
fare
-S
po
use
Car
abra
m O
peni
ng C
erem
onie
s
AM
O O
tta
wa
-A
cco
mm
od
ati
on
s
Am
ou
nt
Ro
pa
yab
io (
No
to
21
95
00
40
00
18
00
0
13
66
0
45
00
40
00
57
70
45
00
98
50
12
5 0
0
45
00
40
00
45
00
45
00
Am
ou
nt
Del
oit
te F
ind
ing
(N
oto
D
190
00
Sp
ou
se u
sed
one
of t
wo
tick
ets
600
0 S
po
use
use
d o
ne o
f tw
o ti
cket
s
360
00
Sp
ou
se u
sed
one
of t
wo
tick
ets
Cou
ncJo
r st
ated
he
inte
nds
to r
eim
burs
e
273
20
Sp
ou
se u
sed
one
of t
wo
tick
ets
Co
un
do
r st
ated
he
inte
nds
to r
eim
burs
e
839
0 S
po
use
use
d on
e of
tw
o ti
cket
s 80
00
Sp
ou
se u
sed
one
of t
wo
tick
ets
102
69
Sp
ou
se u
sed
one
of t
wo
tick
ets
Cou
ncil
or s
tate
d he
Int
ends
to
reim
burs
e
135
00
Sp
ou
se u
sed
one
of
thre
e ti
cket
s
197
00
Sp
ou
se u
sed
one
of t
wo
tick
ets
25
0 00
S
po
use
use
d on
e of
tw
o ti
cket
s
90 0
0 S
po
use
use
d o
ne o
f tw
o ti
cket
s
60
00
S
po
use
use
d on
e of
tw
o b
cket
s
135
00
Sp
ou
se u
sed
one
of t
hree
bck
ets
9
00
0
Sp
ou
se u
sed
one
of t
wo
bck
ets
103
25
Ca
rd u
sed
for
per
son
al
pu
rch
ase
-N
ot r
eim
bu
rsed
To
tal
bull T
erm
of
Co
un
cil
Exp
on
so A
cco
un
t
Tot
al bull
Ter
m o
f C
ounc
il E
xpen
so A
cco
un
t E
xclu
ding
Tic
kets
for
Eve
nts
at
Non
-Cit
y F
acil
itie
s (N
oto
3)
100
00
Spou
se u
sed
one
of tw
o ti
cket
s N
ot a
an
even
t co
vere
d by
Pol
icy
14 5
0
108
5 18
H
otel
Ml i
nclu
des
pers
onal
cha
rges
for
add
itio
naln
ight
s an
d ro
om s
ervi
ce
Fna
nce
coul
d no
t fin
d re
paym
ent
of c
ha
rges
To
tal
-Co
rpo
rate
Acco
un
ts
Tot
al -
Co
rpo
rate
Acc
ou
nts
Exc
ludi
ng T
icke
ts f
or E
ven
ts a
t N
on-C
ity
Fac
iWkt
s (N
ote
3)
To
be r
ead
m c
onju
ncti
on w
ith
Det
ofl
es
For
ensi
c
Schedule 10
The Corporation of the City of Brampton Amount Repayable for John Sprovieri
Dato Vendor Name Description of Expense Amount Deloitte Finding Amount Repayablo (Noto 2) (Note 1) (NotoD (Note 1) (Noto 1)
Ternof Council Expense Account
Broach of Expense Policy
Mar-11 FILIPINO ATHLETIC ASSOCIATION OF Dinner Dance Tickets - Feb 16711 5000 Spouse used one of two tickets 2500
Feb-12 I ROCK PINK CANCER RELIEF INC Sponsorship 500 00 Spouse used one of ten tickets 5000
May-12 ST MARGUERITE DYOLMLLE PARISH Benefit Dinner Dance 18500 Spouse used one of two tickets 9250
May-13 ST MARGUERITE DYOUVILLE PARISH Tickets For Fr James Tobin 50th Anniversary Event 13000 Spouse used one of two tickets 6500
Jul-13 WILLIAM OSLER HEALTH SYSTEM FOUNDATION Osier Foundation Benefit Conceit 50000 Spouse used one of two tickets 25000
Dec-13 JOHN SPROVIERI Meals per diem for India trade mission 1275 00 Three meals per day claimed before trip Trip Itinerary indicates that many meals were provided 7500
on Trade Mission
Total bull Term of Council Expense Account Total - Term of Council Expense Account Excluding Tickets for Events at Non-City Facilities (Note 3)
Corporato Accounts
Broach of Policy - Community Use of Suite Policv 1420
Dec-2011 PowerAde Suite - Brampton Battalion 500 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 500 00
Jan-2012 PowerAde Suite - Brampton Battalion 50000 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1450 50000
Feb-2012 PowerAde Suite - Brampton Battalion 200 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 200 00
Oct-2012 PowerAde Suite - Brampton Battalion 200 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 20000
Jan-2013 PowerAde Suite - Brampton Battalion 200 00 Tickets residentprovided to same did not meet tho business purpose criteria in Policv 14 2 0 200 00
Jan-2013 PowerAde Suite - Brampton Beast 200 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 20000
Jan-2013 PowerAde Suite - Brampton Beast 200 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 200 00
Total bull Corporate Accounts Total bull Corporate Accounts Excluding Tickets for Events at Non-City Facilities (Note 3
Notes
(1) (2) (3)
Source Deloitte Forensic Report dated July 302014 Amount repayable includes sales taxes City facilities include the Rose Theatre and PowerAde Centre
(jo
o
To be read in conjunction with Delorttes Forensic ReportPrivate and Confidential
K3-3I
SECTION GENERAL
SUBJECT Lunch and Dinner Sponsorship POLICY 1450
EFFECTIVE January 26 2005 REPLACES Policy dated March 12001 PAGE 1 of 3
APPROVED BY CW024-2001 CW031-2005 PROCEDURES UPDATED BY na
POLICY STATEMENT
This policy sets forth a coordinated approach for managing the Corporations sponsorship participation at community based lunch and dinner events to ensure that the Citys support and attendance at such events is visible
PURPOSE
The policy outlines a procedure as to how the Mayor Councillors and staff register for an event prioritizes booking and addresses the process to be followed when bookings change in keeping with the intent to ensure that the Citys presence at events is visible
In order to manage requests for sponsoring dinner and lunch events the MAJOR dinner and lunch policy supports the purchase of table(s) at each approved event to a budget amount approved each year
SCOPE
The policy applies to the Mayor Councillors City Employees and communitybusiness representatives (eg volunteers)
The policy does not apply to persons who are registered for an event yet are unable to attend the event due to illness or unforeseen circumstances
PROCEDURE
Each year staff shall submit a report to Council through Committee of Council recommending a list of community lunch and dinner events to be sponsored under this policy
For lunch events a Councillor may register for a maximum of one ticket For dinner events a Councillor shall have the option to register for a maximum of two tickets for himherself and a guest A guest can include a family member friend or other associate
www brampton ca
K3-32
SECTION GENERAL POLICY 1450SUBJECT Lunch and Dinner Sponsorship
EFFECTIVE January 26 2005 REPLACES Policy dated March 1 2001 PAGE 2 of 3
APPROVED BY CW024-2001 CW031 -2005 PROCEDURES UPDATED BY na
Upon approval of the annual events to be sponsored by the City staff shall publish the list of sponsored events and circulate it to the Mayor and Councillors so that individual Councillors may indicate their preference The Mayor and Councillors would select the events they wish to attend and notify the Council Office Supervisor The Council Office Supervisor shall coordinate with PR to arrange registration
When tickets are not available in advance of the event Councillors andor staff shall attend the registration table on the day of the event to confirm seating or table assignment
Registered Councillors shall confirm with the Council Office Supervisor their intention to attend or cancel at least one week before the event date for which heshe is registered
Registrants who cancel their booking should notify the Council Office Supervisor A waiting list will be referred to at this time and the guest protocol outlined below shall be followed
Registrants who attend the event as a guest of a non-city party and do not notify the City of Brampton of their decision not to use the City purchased ticket(s) shall be required to reimburse the City for the equivalent of the registration from their Councillor Expense Account or personal funds
Should reservations for a table not be fully pre-registered one week before the event Economic Development amp Public Relations staff shall invite alternates based on the following guest protocol
bull Councillors
bull Members of Senior Management
bull City Staff bull Board Members of CommunityService Clubs Business Associations other Community
Associations
bull Economic Development Contacts bull Volunteers on City Committees Programs and Activities
Friends and family members related to the above categories are not permitted unless they are a guest of the Mayor Councillor or staff member also in attendance at the event
bullv
niiniiiiMSn iiiniiiiilfiljlfn
CITY OF BRAMPTON
www brampton en
K3-33
SECTION GENERAL
SUBJECT Lunch and Dinner S ponsorship POLICY 1450
EFFECTIVE January 26 2005 REPLACES Policy dated March 1 2001 PAGE 3 of 3
APPROVED BY CW024-2001 CW03 1-2005 PROCEDURES UPDATED BY na
Members of Senior Management Team are encouraged to attend events which relate to the services offered by their respective departments
ACCOUNTABILITY
Staff in the Economic Development amp Public Relations Department shall select the events prepare reports arrange for registration and payment of the City sponsorship and coordinate the distribution of tickets (if applicable) in advance of the event The Council Office Administrative staff shall coordinate the scheduling of the respective registrant with the Economic Development amp Public Relations Department Through Committee of Council City Council shall approve the annual list of events to be sponsored under this policy
The Economic Development amp Public Relations Department shall report annually to the Council Office Committee with respect to the policy effectiveness
ADMINISTRATION
The Economic Development and Public Relations Department shall administer this policy in cooperation with the Council Office of the Council and Administrative Services Division of the Management and Administrative Services Department
CONTACT
Mara Ciccotelli Administrative Assistant Economic Development amp Public Relations Department 905shy874-2145
Linda Mclnnis Council Office Supervisor 905-874-2639
CITY OF BPAMPTOM
www brampton c a
K3-3H
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 1 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
POLICY STATEMENT
The City of Brampton rented suite at the Brampton Centre for Sports amp Entertainment (BCSE) is available for public use by Bramptons community groups at no charge subject to provisions of this policy and the operators of the BCSE
The City of Brampton also has access through contract with the BCSE to a limited number of events in a second suite The use of this second suite is also included in this policy
PURPOSE
The City of Brampton rents a suite (121) at the Brampton Centre for Sports amp Entertainment (BCSE)
The suite shall be used by the Mayor and members of City and Regional Council for the following business purposes only
bull To support or sponsor the activities including fund raising initiatives of local community groups bull To recognize and promote the efforts and goodwill of community groups bull To promote economic development bull As part of a rewards and recognition program for leaders in the community
SCOPE
This policy establishes the use of the suite and identifies a process for distributing events to the community at large For the purpose of this policy community groups means volunteer non-profit community groups located in Brampton as well as registered charities whose services are available to Brampton residents The City of Brampton use of the rented suite shall only be used for the businesses purposes outlined above
CITY O P T O M
wwwcitybramptononca
kV3gtpound
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 2 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
PROCEDURE
Upon receiving the event information (either a schedule of events or flyer announcement for an unscheduled event) the Mayor and Members of Council shall contact the Business Development amp Public Relations Department to reserve their selected dates
Preferably a host shall attend the selected events Schedules and sign-up instructions shall also be posted on the Council Bulletin Board for information The policy will be administered on a first come first serve basis for Mayor and Members of City Council Staff shall monitor the usage of the suite
Distribution of Events
Commencing in each year all events that have been scheduled as of August 1 for the following season (September 1 to August 31) will be allocated for each of the following purposes according to the following priorities
Priority 1 Recognition Sponsorship of community groups Priority 2 City businesseconomic development activities
Scheduled Events
Any events scheduled in advance at the BCSE shall be available to the Mayor and Members of City Council The selection of a community group as defined in this policy shall be determined by the Member of Council (The Host) who booked the suite for the event
Business Development amp Public Relations staff shall provide the event host with tickets in advance of the game and in turn the host shall distribute the tickets to the community group(s) of their choice
Potential interest from more than one Member of Council for a particular event will be accommodated through either the second suite the City of Brampton has access to or shall be accommodated in another vacant suite at the BCSE For the latter the cost of the suitetickets and foodbeverage expenses shall be charged at the market rate offered by the BCSE All effort will be made by staff through its contact with the BCSE to accommodate multiple requests for single events
nii-i in
bullbulluiiiir
IF QHAIVIPTOrg
wwwcitybramptononca
k3-3k
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 3 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
If there are events remaining after all requests by Members of City Council have been accommodated the box will be offered to community groups directly by staff for use in fundraising recognition of
volunteers or for charitable purposes To ensure fairness and equity no group will be offered the box more than once each year (unless no other community group expresses an interest in a particular event)
Unscheduled Events
All members of City Council will be advised of unscheduled events The event will be communicated in writing to the Mayor and each Member of Council with a request to respond within a specified period of time
If there are no conflicts the suite will be allocated as requested If there are conflicts staff will arrange to accommodate each request in the second suite or another vacant suite(s) at full cost to the host (tickets suite food and beverage) If no elected officials are interested in using the box for the event it will be offered to a community group by staff
Expenses Tickets
Each suite seats 14 Each allocation includes 10 box tickets at no charge An additional four box tickets can be purchased at the ticket price established for the particular events Tickets are not available during playoff games associated with major sporting leagues such as the OHL or NWHL The suite is available however and all tickets must be purchased at face value
Expenses Catering
Catering orders are the responsibility of the host using the suite When the suite has been reserved by the Mayor and members of Council catering orders will be the responsibility of the host coordinating the box for the event of the day The host will be reimbursed for catering expenses according to the City of Brampton expense policy
Catering expenses associated with non-City use are the responsibility of the individual or group using the box
CITY OF ORAMPTON
wwwcitybramptononca
K3-31
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 4 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
ACCOUNTABILITY
The Business Development amp Public Relations Department ensures the policy is administered complied with and reviewed each year The allocation process shall be reviewed by Administration amp Finance Committee of City Council on an annual basis
ADMINISTRATION
The public suite is funded through the general government cost centre and is administered by the Business Development amp Public Relations Department All allocations for use of the suite shall be coordinated by assigned staff A schedule of events and bookings will be maintained and will be made available at all times
CONTACT
Primary Dennis Cutajar Executive Director Business Development amp Public Relations (905-874-2698)
Secondary Mara Ciccotelli Administrative Assistant Business Development amp Public Relations (905-874-2145)
CITY OP QPAMPTOM
wwwcitybnimptononca
K3-b
Schedule 3
The Corporation of the City of Brampton Reconciliation of the information in the Deloitte Report dated July 30 2014 to the Amount Repayable by Mayor Fennell
Report Schedule
Description Transaction
Count
Amount per Report
Repayable Amount
Note
Sch 11 Breach of Expense Policy - Miscellaneous 11 $459 $0 [I] Sch 11 Breach of Expense Policy - Use of Flight Passes $1847 $1198 [2]
Sch 11 Breach of Amex Express Corporate Card Program Policies and Procedures
$1021 $0 [3]
Sch 11 Not Enough Information to determine Compliance with Expenses Policy- SouvenirOther
34 $5804 $0 [4]
Sch 11 Not Enough Information to determine Compliance with Expenses Policy - Total Eclipse Limousine Service
38 $144150 $0 [4]
Sch 12 Breach of Expense Policy - Use of Flight Passes 88 $68783 $16858 [5] Sch 12 Breach of Expense Policy - Expired Flight Passes $1832 $2034 [6] Sch 12 Breach of Expense Policy - Business Class Airfare $1309 $0 U)
Sch 12 Breach of Amex Express Corporate Card Program Policies and Procedures
$212 $0 [8]
Sch 13 Pre-December 2010 Breach of Expense Policy - Use of FlightPasses
95 $54062 $8647 [9]
Sch 13 Pre-December 2010 Breach of Expense Policy - Expired Flight Passes
$2854 $0 [10]
Sch 13 Pre-December 2010 Breach of Expense Policy - Business Class Airfare
$7316 $3023 [11]
Sch 13 Pre-December 2010 Breach of Expense Policy - Premium hotel rooms
$2050 $2358 [12]
Sch 13 Pre-December 2010 Breach of Amex Express Corporate Card Program Policies and Procedures
50 $30863 $0 [13]
Sch 13 Pre-December 2010 Possible Breach of Amex Express Corporate Card Program Policies and Procedures
$1123 $0 [4]
Sch 13 Pre-December 2010 Possible Breach of Purchase Card
Policies and Procedures $4725 $0 [4]
Sch 13 Pre-December 2010 Not Enough Information to determine Compliance with Expenses Policy - SouvenirOther
$149 $0 [4]
TOTAL $328559 $34118
[1] We have been advised by Finance staff that the nine charges for IQ Quizzes incurred on the Mayors wireless account have now been credited to the City Two of the eleven identified transactions relate to Employee 2 and have been repaid
[2] The repayable amount relates to the difference between the cost of the individual flight passes and calculated economy class flight costs plus 13 in taxes
[3] Five of the transactions relate to Mayor Fenell and were repaid shortly after the charges were incurred The other three transactions relate to the Mayors staff and have been repaid
[4] We did not have enough information to determine whether the expenses were in compliance with or not in compliance with policy As a result the repayable amount is $0
[5] The repayable amount relates to the difference between the cost of the individualflight passes and calculated economy class flight costs plus 13 taxes The amount repayable does not include flight passes used by individuals other than Mayor Fennell (53 of the 89 transactions were for individuals other than Mayor Fennell)
[6] The amount repayable relates to the unused portion of flight passes purchased where Mayor Fennell was the only authorized traveler including taxes
[7] These transactions relate to the Mayors Staff and have been repaid
[8] One transaction relates to Mayor Fenell and was repaid shortly after the charge was incurred The other transaction relates to the Employee 4 and has been repaid
Private and Confidential Page 1 of 2 To be read in conjunction with Deloittes Forensic Report
K3-I1
Schedule 3
The Corporation of the City of Brampton Reconciliation of the information in the Deloitte Report dated July 30 2014 to the Amount Repayable by Mayor Fennell
Notes (continued) [9] The repayable amount relates to the difference between the cost of the individual flight passes and calculated economy class
flightcosts plus 13 taxes The amount repayable does not include flight passes used by individuals other than Mayor Fennell (58 of the 95 transactions were for individuals other than Mayor Fennell)
[10] The expired flight passes were available for use by multiple employees (including individuals outside of the Mayors office) or solely by an employee other than Mayor Fennell As such we did not include these amounts as being repayable by Mayor Fennell
[11] The amount repayable represents the costs incurred for the purchase of business class tickets minus the estimated cost of the airfare (based on Mayors staff travelling at the same time) minus any partial repayments received including applicable taxes
[12] The amount repayable represents the difference between the costs incurred for the premium room minus the cost of the basic hotel room (based on charges incurred by the Mayors staff during the same time period) including applicable taxes
[13] 35 of the transactions relate to Mayor Fenell and were repaid after the charges were incurred The other 15 transactions relate to the Mayors staff and have been repaid
Private and Confidential Page 2 of 2 To be read in conjunction with Deloittes Forensic Report
K3-gt
Deloitte Deloitte LLP
33 Yonge Street Suite 210 Toronto ON M5E 1G4
Canada
Tel 416-601-6451
Fax416-601-6690
wwwdeloitteca
September 5 2014
Private and confidential
Mr John Corbett
Chief Administrative Officer
The Corporation of the City of Brampton 2 Wellington Street West Brampton ON L6Y 4R2
Dear Sir
Subject Amount Repayable by the Councillors
Further to your request please find enclosed a summary schedule of the amounts repayable by the Councillors We have also provided a schedule for each Councillor identifying the transactions to be repaid
The amount repayable is based on the transactions identified in our report dated July 30 2014 plus applicable taxes and less any amounts the Councillors have repaid up to August 15 2014 based on information provided to Deloitte by the City of Brampton Finance Department
At your request we have also included a summary schedule of the amounts repayable by the Councillors which excludes the cost of tickets for events at non-City facilities
We will be writing to you under separate cover to provide the amount repayable by the Mayor
Yours Truly
-rrujgt^_
Robert Fowlie CPA CA-IFA CFE Partner
Deloitte LLP
K3-^
The Corporation of the City of Brampton Summary of Amounts Repayable
Term of Council CorporateReference Total
Expense Accounts Accounts
Councillor Callahan Schedule 1 1740950 5000 1745950
Councillor Dhillon Schedule 2 1853 42884 44737
Councillor Gibson Schedule 3 37402 200000 237402
Councillor Hames Schedule 4 52020 52020-
Councillor Hutton Schedule 5 519195 55000 574195
Councillor Miles Schedule 6 167240 54000 221240
Councillor Moore Schedule 7 70118 70118-
-Councillor Palleschi Schedule 8 14526 14526
Councillor Sanderson Schedule 9 115245 46155 161399
Councillor Sprovieri Schedule 10 55750 200000 255750
2774299 603038 3377338
The Corporation of the City of Brampton Summary of Amounts Repayable Excluding Tickets for Events at Non-City Facilities
Term of Council CorporateReference
Expense Accounts Accounts
Councillor Callahan Schedule 1 1706450 1706450-
Councillor Dhillon Schedule 2 1853 42884 44737
Councillor Gibson Schedule 3 12100 200000 212100
Councillor Hames Schedule 4 31020 31020-
Councillor Hutton Schedule 5 444603 50000 494603
Councillor Miles Schedule 6 64240 54000 118240
Councillor Moore Schedule 7 26702 26702-
-Councillor Palleschi Schedule 8 14526 14526
Councillor Sanderson Schedule 9 58745 41155 99899
Councillor Sprovieri Schedule 10 7500 200000 207500
2367739 588038 2955777
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ltte
Fin
din
g
Am
ou
nt R
epa
yab
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(No
toD
(N
oto
D
(No
te D
Cou
nci
l Exp
onso
Acc
ou
nt
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en
se P
oli
cy
Ba
j M
OB
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Y C
EL
LU
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4
16
52
66
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94
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xpen
se in
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es $
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0 of
per
sona
l lo
ng d
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nce
call
s
Cou
ncil
or in
dica
ted
he w
ll r
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burs
e
To
tal
bull T
orm
of
Co
un
cil
Exp
enso
Acc
ou
nt
T
otal
bull T
orm
of
Co
un
cil E
xpo
nso
Acc
ou
nt
Exc
ludi
ng T
icke
ts f
or E
von
ts a
t N
on-C
ity
Fac
ilit
ies
(Not
e 3)
Acc
ou
nts
Exp
en
se P
oli
cy
Per
Die
m C
laim
at
FC
M P
rinc
e G
eorg
e 30
8 51
P
er d
iem
cla
med
on
Mar
ch 5
20
13
but
dxl
not
arr
ive
un
ti M
arch
6
20
13
H
otel
Ul
incl
ud
es fo
od a
nd l
iquo
r ch
arg
es
Ho
tel
at
FC
M V
an
co
uver
101
9 27
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otel
Ml i
nclu
des
room
upg
rade
and
roo
m s
ervi
ce c
harg
es f
orfo
od a
nd l
iquo
r P
er
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m C
lam
at
FC
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tta
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1
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78
L
un
ch
es
were a
va
iab
le a
t th
e c
on
fere
nce
To
tal
-C
orp
ora
to A
cco
un
ts
To
tal
-C
orp
ora
te A
cco
un
ts E
xclu
din
g T
icko
ts f
or E
von
ts a
t N
on
-Cit
y F
acil
itie
s (N
ote
3)
So
urc
e D
eia
tte
Fo
ren
sic
Rep
ort
da
ted
Jul
y 30
2
01
4
Am
ou
nt
rep
aya
ble
in
clu
des
sa
les
taxe
s C
ty f
acl
ies
incl
ude
the
Ro
se T
heat
re a
nd P
ower
Ade
Cen
tre
To
be r
ead
n co
njun
ctio
n w
ith
Del
oa
es
For
ensi
cC
on
fid
en
tia
l
Schedule 3
The Corporation of the City of Brampton Amounts Repayable for Grant Gibson
Date Vendor Namo
(Note 1) (Note 1)
Torm of Council Exponso Account
Breach of Expenso Policy
Dec-10 P-CARD - ZONTA CLUB OF BRAMPTON
Jan-11 TRANSFER JOURNAL JAN 2011
Aug-11 TH11-34 Jun-12 TJTH-12-39
Nov-12 ZONTA CLUB OF BRAMPTON - CALEDON May-13 BRAMPTON BEAST HOCKEYCLUB
Corporato Accounts
Breach of Policy - Community Use of Suite Policy 1420
Jan-2011
Feb-2011
Mar-2011
Jan-2012
Notes
Source Deloitte Forensic Report dated July 302014(1) (2) Amount repayable includes sales taxes
(3) City facilities includethe Rose Theatre and PowerAde Centre
Description of Expenso (Note 1)
ZONTA CLUB tickets G Gibson
Tickets for The Good The Bad The Ugly - Feb 26710 Art of Jazz Festival Passes
Tickets for Brampton Global Jazz amp Blues Festival Series Women of Achievement
Founder Club Seats
PowerAde Suite - Brampton Battalion PowerAde Suite - Brampton Battalion PowerAde Suite - Brampton Battalion PowerAde Suite - Brampton Battalion
Amount Dolortte Finding
(Note 1)
16209 Spouse used one of two tickets 5000 Spouse used one of two tickets
16000 Spouse used one of eight tickets 456 00 Spouse used one of four tickets for some nights
9000 Spouse used ticket 131515 Donated tickets to specified community group except for 3 games attended with spouse
Total bull Term of Council Expense Account Total - Term of Council Expense Account Excluding Tickets for Evonts at Non-City Facilities (Note 3)
50000 Councillor attended with wife and some family members No specific record of other attendees 50000 Councillor attended with wife and some family members No specific record of other attendees 50000 Councillor attended with wife and some family members No specific record of other attendees 50000 Tickets provided to local Brampton family and mends
Total bull Corporato Accounts Total bull Corporato Accounts Excluding Tickets for Events at Non-City Facilities (Note 3)
Amount Repayablo (Note 2)
9000
2500
2000
7600
9000
7302
37402
500 00
500 00
500 00
50000
200000
7^
SO
To be read in conjunction with Deloittes Forensic ReportPrivate and Confidential
Schedule 4
The Corporation of the City of Brampton Amounts Repayable for Sandra Hames
Date Vendor Namo Description of Expenso Amount Doloitto Finding Amount Repayable (Note 2)
(Noto 1) (Noto 1) (Noto 1) (Noto 1)
Term of Council Exponso Account
Broach of Expense Policy
Jun-11 ROTARY CLUB OF BRAMPTON SOUTH Lobster amp Chicken Dinner - Fundraising Project 30000 Spouse used one of four tickets 7500
Jul-11 CHINGUACOUSY LIONS CLUB BBQ Fundraiser Tickets 8000 Spouse used one of two tickets 4000
Jul-11 SANDRA HAMES Lobster Fest Tickets 15000 Spouse used one of two tickets 7500
Aug-11 Oct-11
2011-37 2011-41
Cabaret Ticket 283871
Symphony Tickets Subscription 12698 Spouse used one of four tickets No information on use of other 2 tickets 40000 Spouse used one of two tickets in series One series donated to specific community group No
3700
4000
information on use of other 3 series
Oct-12 ROSE THEATRE 4 Tickets shyRose Orchestra Gala 60000 Spouse used one of four tickets No information on use of other 2 tickets 15000
Jul-13 CHINGUACOUSY LIONS CLUB Chinguacousy Lions B8Q bull 2 tickets 4000 Spouse used one of two tickets 2000
Jul-11 SANDRA HAMES Ottawa Business - Jun 30 - Jul 2 - Mileage 49296 Mileage claim was not reduced by 160km to reflect monthly car allowance 8320
Total bull Term of Council Expenso Account Total - Term of Council Expenso Account Excluding Tickots for Events at Non-City Facilities (Note 3)
Notes
(1) Source Deloitte Forensic Report dated July 30 2014
(2) (3)
Amount repayable includes sales taxes City facilitiesinclude the Rose Theatre and PowerAde Centre
7^
To be read in conjunction with Deloittes Forensic ReportPrivate and Confidential
Schedule 5
The Corporation of the City of Brampton Amounts Repayable for John Hutton
Date
(Note 1)
Vendor Name
(Note 1)
Description of Expense (Noto 1)
Amount
(Note 1) Deloitte Finding Amount Repayable (Note 2)
Torn) of Council Exponso Account
Breach of Expense Policy
Jan-11 NPC ALUMNI ASSOCIATION Membership - 2 years 4 hardcopy of blue book 15050 Two year membership Not a community membership 150 50
Feb-12 ALUMNI ASSOCIATION OF THE NPC Membership Renewal 15050 Two year membership Not a community membership 150 50
Jan-13 ALUMNI ASSOCIATION OF THE NPC SCHOOL 2013 Membership 75 25 One year membership Not a community membership 7525
Dec-13 NPC ALUMNI ASSOCIATION NPC Alumni - membership 7525 One year membership Not a community membership 7525
May-11 ONTARIO PARKS ASSOCIATION Ontario Parks Association Anniversary- Registration 30000 Not an eligible professional and busines development expense 30000
Nov-11 ONTARIO PARKS ASSOCIATION Refund of Golf Fees (14000) Refund relates to OPA registration (golf fees) (14000)
Aug-11 JOHN HUTTON Ontario Parks Association - Aug 19 - 2111 - Accomodations 37290 Not an eligible professional and busines development expense 372 90
reimbursement
Sep-11 JOHN HUTTON Ontario Parks Association 12595 Not an eligible professional and busines development expense 135 00
Jul-11 ONTARIO PARKS ASSOCIATION Donation - OPAs 75th Anniv Legacy Garden 50000 Not an eligiblecommunity involvement expense Counallor intended donation to be from 500 00
City (not his account) Dec-10 OLDTIMER BENEFIT HOCKEY NHL Alumni Benefit Hockey Game - Feb 4 7571 Spouse used one of four tickets 1893
Jan-11 TRANSFER JOURNAL JAN 2011 Tickets for The Good The Bad The Ugly - Feb 26710 5000 Spouse used one of two tickets 25 00
Feb-11 JOHN HUTTON 2 Tickets to Huttonvilie UC Groundhog Supper - Feb 311 3000 Spouse used one of two tickets 15 00
Mar-11 BRAMPTON shyHEART LAKE ROTARY CLUB 20th anniversary tickets - Mar 2611 10000 Spouse used one of two tickets 50 00
May-11 JOHN HUTTON Huttonvilie U C Ham Dinner - Apr 1411 3000 Spouse used one of two tickets 1500
May-11 TJ-2011-17 Brampton Symphony Subscription 30000 Spouse used one of two tickets for five separate events 150 00
Jun-11 JOHN HUTTON Tickets for FFCP Spring Breakfast amp norval UC BBQ 6600 Spouse used one of two tickets 33 00
Jul-11 JOHN HUTTON Huttonvilie U C Lobster Dinner - Jun 17 amp Home Church Beef BBQ - Jun 10400 Spouse used one of two tickets 52 00
11
Jul-11 TH-11-25 ORDER 0274628 Subscription to various Rose Theatre events 132000 Spouse used one of two tickets for thirteen separate events 66000
Aug-11 TH11-35 REM 280704 - Bobby McFerrin 7201 Spouse used one of four ticekts 1800
Sep-11 JOHN HUTTON Annual Pork BBQ 2600 Spouse used one of two tickets 1300
Oct-11 JOHN HUTTON Colours In The Storm - Tickets 4000 Spouse used one of two tickets 20 00
Nov-11 JOHN HUTTON Huttonvilie United Church Shore Supper - Oct 2011 3000 Spouse used one of two tickets 1500
Dec-11 TH1147 BCB Christmas at The Rose 4000 Spouse used one of two tickets 20 00
Feb-12 JOHN HUTTON Huttonvilie United Church Groundhog Day Supper - Feb 212 3000 Spouse used one of two tickets 1500
Mar-12 JOHN HUTTON Huttonvilie United Church Ham Supper - Mar 2212 3200 Spouse used one of two tickets 1600
Apr-12 2012-18 Rose Summer Series Subscription 15611 Spouse used one of two tickets at four separate events 78 06
May-12 TJ THEATRE 12-30 20122013 Rose Theatre Subscription 57729 Spouse used one of two tickets at six separate events 288 65
Jun-12 JOHN HUTTON Norval United Church Chicken BBQ - Jun 212 2600 Spouse used one of two tickets 13 00
Jun-12 JOHN HUTTON Huttonvilie UC Lobster Dinner - Jun 1512 8000 Spouse used one of two tickets 40 00
Sep-12 STE LOUISE OUTREACH CENTRE OF PEEL 30th Anniversary Gala - Tickets 6000 Spouse used one of two tickets 30 00
Sep-12 JOHNHUTTON 2 tickets to Union PresbyterianChurch Pork BBQ - Sep 2912 3000 Spouse used one of two tickets 15 00
Oct-12 CHINGUACOUSY LIONS CLUB 2 Tickets - Anniversary Dinner 13000 Spouse used one of two tickets 65 00
Nov-12 SHARE AGRICULTURE FOUNDATION Share Concert 5000 Spouse used one of two tickets 25 00
Dec-12 TRF DECEMBER 2012(1) Christmas at the Rose 12000 Spouse used one of two tickets al two separate events 7500
Feb-13 BRAMPTON BOARD OF TRADE Mayors Luncheon 11000 Spouse used one of two tickets 55 00
Feb-13 CANADA SKATES Jan 12 Performance Tickets 8000 Spouse used one of two tickets 4000
Apr-13 JOHNHUTTON 2 Tickets for Huttonvilie United Church Ham Dinner 3000 Spouse used one of two tickets 1500
May-13 ROTARY CLUBOF BRAMPTON- HEART LAKE 8 Tickets For Annual Poor Boys ampGirts Luncheon 28000 Spouse used one of eight tickets 35 00
May-13 JOHNHUTTON Norval UC Chicken BBQ 3000 Spouse used one of two tickets 15 00
May-13 Jul-13
Rose Theatre Rose Theatre
2 Senior Subscriptions Rose Orchestra Tickets for The Santaland Diaries amp 1314 Subscription
39600 53450
Spouse used one of two tickets at six separate events Spouse used one of two tickets at six separate events
19800
267 25
Oct-13 ROSE THEATRE Retruned tickets for Jesse Cook amp Santaland Diaries (14950) Tickets returned (7475)
Aug-13 JOHN HUTTON Chingacousy Lions Annual Steak BBQ - 2 Tickets 4000 Spouse used one of two tickets 2000
Sep-13 ROSE THEATRE 2 Tkts C Hadfield Nov 26713 12100 Spouse used one of two tickets 60 50
Od-13 JOHNHUTTON 2 Ttckets for Union Presbyterian Chruch 3000 Spouse used one of two tickets 15 00
Od-13 FEDERATION OF FILIPINO CANADIANS 3 Tickets Harvest Breakfast 7500 Spouse used one of three tickets 25 00
Oct-13 SHARE AGRICULTURE FOUNDATION 2 Tickets for SHARES Annual Dinner 15000 Spouse used one of two tickets 75 00
Apr-13 Oct-13
Rose Theatre BRAMPTON BEAST HOCKEY CLUB
Rose Summer Theatre Tickets
Founders Club Seats
21700 Spouse used one of two tickets at four separate events 131515 Seasons tickets purchased Councillorattended games with spouse and friends and gave
108 50
73021
some tickets to community volunteers No specific record of attendees
Dec-11 BELL CANADA Dec 211 10667 Expense paid twice 10667
Dec-11 JOHNHUTTON Bell Canada shyDec11 10667 Expense paid twice 106 67
Dec-13 EDC031 Souvenir-Apr 122013 25888 Donation exceeds limit of S250 888
Total - Term of Council Expense Account Total - Term of Council Expense Account Excluding Tickots for Events at Non-City Facilities (Noto 3)
To be read in conjunction with Deloittes Forensic ReportPrivate and Confidential
Th
e
Da
te
(No
to1)
Co
rpo
rate
Bro
ach
of
Ju
n-2
01
3
Bre
ach
of
Do
c-2
01
1
No
tes
(1)
(2)
(3)
Pri
vate
an
dR
epo
rt
So
Sch
ed
ule
S
Co
rpo
rati
on
of th
e C
ity
of
Bra
mp
ton
A
mo
un
ts R
epa
yab
le f
or J
oh
n H
utt
on
Ven
do
r N
am
e
Des
crip
tio
n o
f E
xpo
nso
A
mo
un
t D
eloi
tte
Fin
ding
A
mo
un
t R
epa
yab
le (
No
to 2
) (N
ote
1)
(No
tel)
(N
ote
1)
Acco
un
ts
Lu
nch
an
d D
inn
er
Sp
on
so
rsh
ip P
oli
cy
Car
abra
m O
peni
ng C
erem
on
ies
100
00
Sp
ou
se u
sed
one
of tw
o ti
cket
s
Not
a a
n ev
ent
cove
red
by P
olic
y 14
50
Po
licy -
Co
mm
un
ity U
se o
f S
uit
e P
oli
cy 1
42
0
Po
wer
Ad
e S
uit
e -
Bra
mp
ton
Bat
tali
on
500
00
Att
ende
d g
am
e w
ith
fam
ily
To
tal
-C
orp
ora
te A
cco
un
ts
Tot
al bull
Cor
pora
te A
cco
un
ts E
xclu
ding
Tic
kets
for
Eve
nts
at
Non
-Cit
y F
acil
itie
s (N
ote
3)
Sour
ce
Del
oitt
e F
oren
sic
Rep
ort d
ated
Jul
y 3
02
01
4
Am
ount
rep
ayab
le i
nclu
des
sale
s ta
xes
Cit
yfa
cilit
ies
incl
udet
heR
ose
The
atre
and
Pow
erA
deC
entr
e
To
be r
ead
in c
onju
ncti
on w
ith
Del
oitt
es
For
ensi
c C
on
fid
enti
al
Schedule 6
The Corporation of the City of Brampton Amounts Repayable for Gael Miles
Date Vendor Name
(Note 1) (Note 1)
Term of Council Expense Account
Breach of Expense Policy
Jun-11 ROTARY CLUB OF BRAMPTON SOUTH
May-12 AMEX-BBOT Oct-12 ROSE THEATRE
Dec-12 GAEL MILES
Jul-13 GAEL MILES
Apr-12 MARKETING PAD INC Apr-13 MARKETING PAD INC Dec-13 GAEL MILES
Aug-13 ROGERS ATampT WIRELESS Dec-13 GAEL MILES
Corporate Accounts
Breach of Lunch and Dinner Sponsorship Policy
Jun-2012
Breach of Expense Policy
Jun-2013
Description of Expense (Note 1)
Lobster amp Chicken Dinner - fundraising project Business Person of the year Gala 4 Tickets bull Rose Orchestra Gala
Rotary Fundraiser 4 tickets for Rotary Club Brampton South Web Hosting Fee Hosting Website Miles bull National Safety Conference Chicago bull mileage Aug113 Miles - National Safety Conference Chicago - Per diem
Brampton Arts Council Golf and Dinner
FCM Vancouver Per Diem
Amount Deloitte Finding
(Note 1)
30000 Spouse used one of two tickets 61236 Family used three of six tickets (spouse and daughters) 60000 Spouse used one of four tickets 25000 Spouse used one of two tickets 300X Spouse used one of four tickets
5088 Static website last used for election campaign Charge should be $17299 17299 Static website last used for election campaign 71192 Mileage claim not reduced by 160km to reflect car allowance 15297 Personal calls $10 not reimbursed Councillor stated she intends to reimburse
42500 Per diem claimed for lunch that was available at the conference
Total bull Term of Council Expense Account Total - Term of Council Expense Account Excluding Tickets for Events at Non-City Facilities (Note 3)
48000 Councillor did not attend the event Spouse and guest attended Policy required return of tickets for distribution according to guest protocol
35377 Meals claimed on June 4th 2013 Councillor returned early from tnp on June 3rd 2013 Councillor stated that she intends to repay this amount
Total bull Corporate Accounts Total - Corporate Accounts Excluding Tickets for Events at Non-City Facilities (Note 3)
Amount Repayable
(Note 2)
15000
68000
15000
12500
7500
19210
19210
8320
1000
ISPO
167240
Notes
d) Source Deloitte Forensic Report dated July 30 2014 Amount repayable includes sales taxes(2)
(3) City facilities include the Rose Theatre and PowerAde Centre
To be read in conjunction with Deloittes Forensic ReportPrivate and Confidential
Schedule 7
The Corporation of the City of Brampton Amounts Repayable for Elaine Moore
Date
(Note 1)
Vendor Name
(Note 1)
Description of Expense (Note 1)
Amount
(Note 1) Deloitte Finding
Amount Repayable (Note 2)
Term of Council Expenso Account
Breach of Expense Policy
Jan-11 ROBBIE BURNS
Mar-11 UNITED ACHIEVERS CLUB
Oct-11 BRAMPTON ACCCC
Feb-12 AMEX shyLORNE SCOTS
Apr-12 TH-12-15
Jun-12 TJ TH-12-40
Feb-13 UNITED ACHIEVERS CLUB
Mar-13 AMEX shyLORNE SCOTS
Mar-13 AMEX - WOHC FOUNDATION
Jun-13 BRAMPTON BEAST HOCKEY CLUB
Oct-12 OLIVE BRANCH OF HOPE
Dinner Dance bull Jan 2911
Celebrity Men Who Cook - Table of 8 Christmas Party bull Table of 8 Robbie Burns Dinner Dance Tickets
Brampton Symphony Orchestra Tickets - Order 9 299057 bull May 512 Tickets for Brampton Global jazz amp Blues Festival Series Celebrity Chef - 2 Tickets Robbie Bums Dinner Dance Tickets
Toronto Maple Leafs Alumni Game Founder Club Seats
Celebrate Life Fundraiser
40000 32000 32000 33110 32000
45600 9000
18000 6000
1315 15 300ro
Spouse used one of eight tickets No information on use of other tickets Spouse used one of eight tickets No information on use of other tickets Spouse used one of eight tickets No information on use of other tickets Tickets used by family including spouse Other non-famiJyattendees Tickets used by family including spouse Other non-family attendees
Spouse used one of four tickets at three separate events Spouse used one of two tickets Spouse used one of four tickets Spouse used one of four tickets Spouse used three tickets Remainder of games donated to specific community group Family members used two tickets
5000
4000
4000
12416
8000
11400
4500
4500
1500
7302
7500
Total - Term of Council Expense Account
Total - Term of Council Expense Account Excluding Tickets for Events at Non-City Facilities (Note 3)
70118
Notes
(1) (2) (3)
Source Deloitte Forensic Report dated July 302014 Amount repayable includes sales taxes City facilities include the Rose Theatre and PowerAde Centre
7=
To be read in conjunction with Deloittes Forensic ReportPrivate and Confidential
Schedule 8
The Corporation of the City of Brampton Amounts Repayable for Paul Palleschi
Date
(Notel) Vendor Name
(NotoD
Description of Expenso (NotoD
Amount
(NotoD Dololtto Finding Amount Ropayablo (Noto 2)
Term ofCouncil Exponso Account
preach of Expense Policy May-13 Nov-13
BRAMPTONBEAST HOCKEYCLUB PAUL PALLESCHI
2 Seats for Founders Club Reimbursement for Beast Tickets
131515 Personal purchase of seasons tickets (131515) Reimbursement of personal purchase Reimbursement should be S1460
146041
(131515)
Total-Term of Council Exponso Account Total -Term of Council Expenso Account Excluding Tickets for Evonts at Non-City Facilities (Noto 3)
Notes
(1) Source Deloitte Forensic Report dated July 302014 (2) Amount repayable includes sales taxes (3) City faciixies includethe Roso Theatre and PowerAde Centre
To be read in conjunction with Delottes Forensic Report Private and Confidential
Sch
ed
ule
Th
eA
mo
un
ts
Dsto
(No
toD
Tor
m
Bro
ach
of
Feb
-11
Ma
r-1
1
Jul-
11
Aug
-11
Ja
n-1
2
Feb
-12
Ma
r-1
2
Apr
-12
May
-12
Oct-
12
Dec-1
2
Ja
n-1
3
Ma
r-1
3
Dec-1
3
Bre
ach
of
Dee
-11
Cor
pora
te
Bre
ach
of
Ju
n-2
01
3
Bre
ach
of
Oec-2
01
2
No
tes
(1)
(2)
13)
Pri
vate
an
dR
epo
rt
7^
DO
9
Co
rpo
rati
on
oft
he C
ity
of
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le fo
r Jo
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n
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r N
am
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(No
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nt
Exp
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se P
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[red
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Del
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sic
Rep
ort
date
d Ju
ly 3
0 2
014
Am
ount
rep
ayab
le i
nclu
des
sale
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xes
Cit
yfa
cilit
ies
incl
udet
he R
ose
The
atre
and
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erA
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entr
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Co
nfi
den
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crip
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f E
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non
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inn
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ual
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Schedule 10
The Corporation of the City of Brampton Amount Repayable for John Sprovieri
Dato Vendor Name Description of Expense Amount Deloitte Finding Amount Repayablo (Noto 2) (Note 1) (NotoD (Note 1) (Noto 1)
Ternof Council Expense Account
Broach of Expense Policy
Mar-11 FILIPINO ATHLETIC ASSOCIATION OF Dinner Dance Tickets - Feb 16711 5000 Spouse used one of two tickets 2500
Feb-12 I ROCK PINK CANCER RELIEF INC Sponsorship 500 00 Spouse used one of ten tickets 5000
May-12 ST MARGUERITE DYOLMLLE PARISH Benefit Dinner Dance 18500 Spouse used one of two tickets 9250
May-13 ST MARGUERITE DYOUVILLE PARISH Tickets For Fr James Tobin 50th Anniversary Event 13000 Spouse used one of two tickets 6500
Jul-13 WILLIAM OSLER HEALTH SYSTEM FOUNDATION Osier Foundation Benefit Conceit 50000 Spouse used one of two tickets 25000
Dec-13 JOHN SPROVIERI Meals per diem for India trade mission 1275 00 Three meals per day claimed before trip Trip Itinerary indicates that many meals were provided 7500
on Trade Mission
Total bull Term of Council Expense Account Total - Term of Council Expense Account Excluding Tickets for Events at Non-City Facilities (Note 3)
Corporato Accounts
Broach of Policy - Community Use of Suite Policv 1420
Dec-2011 PowerAde Suite - Brampton Battalion 500 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 500 00
Jan-2012 PowerAde Suite - Brampton Battalion 50000 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1450 50000
Feb-2012 PowerAde Suite - Brampton Battalion 200 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 200 00
Oct-2012 PowerAde Suite - Brampton Battalion 200 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 20000
Jan-2013 PowerAde Suite - Brampton Battalion 200 00 Tickets residentprovided to same did not meet tho business purpose criteria in Policv 14 2 0 200 00
Jan-2013 PowerAde Suite - Brampton Beast 200 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 20000
Jan-2013 PowerAde Suite - Brampton Beast 200 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 200 00
Total bull Corporate Accounts Total bull Corporate Accounts Excluding Tickets for Events at Non-City Facilities (Note 3
Notes
(1) (2) (3)
Source Deloitte Forensic Report dated July 302014 Amount repayable includes sales taxes City facilities include the Rose Theatre and PowerAde Centre
(jo
o
To be read in conjunction with Delorttes Forensic ReportPrivate and Confidential
K3-3I
SECTION GENERAL
SUBJECT Lunch and Dinner Sponsorship POLICY 1450
EFFECTIVE January 26 2005 REPLACES Policy dated March 12001 PAGE 1 of 3
APPROVED BY CW024-2001 CW031-2005 PROCEDURES UPDATED BY na
POLICY STATEMENT
This policy sets forth a coordinated approach for managing the Corporations sponsorship participation at community based lunch and dinner events to ensure that the Citys support and attendance at such events is visible
PURPOSE
The policy outlines a procedure as to how the Mayor Councillors and staff register for an event prioritizes booking and addresses the process to be followed when bookings change in keeping with the intent to ensure that the Citys presence at events is visible
In order to manage requests for sponsoring dinner and lunch events the MAJOR dinner and lunch policy supports the purchase of table(s) at each approved event to a budget amount approved each year
SCOPE
The policy applies to the Mayor Councillors City Employees and communitybusiness representatives (eg volunteers)
The policy does not apply to persons who are registered for an event yet are unable to attend the event due to illness or unforeseen circumstances
PROCEDURE
Each year staff shall submit a report to Council through Committee of Council recommending a list of community lunch and dinner events to be sponsored under this policy
For lunch events a Councillor may register for a maximum of one ticket For dinner events a Councillor shall have the option to register for a maximum of two tickets for himherself and a guest A guest can include a family member friend or other associate
www brampton ca
K3-32
SECTION GENERAL POLICY 1450SUBJECT Lunch and Dinner Sponsorship
EFFECTIVE January 26 2005 REPLACES Policy dated March 1 2001 PAGE 2 of 3
APPROVED BY CW024-2001 CW031 -2005 PROCEDURES UPDATED BY na
Upon approval of the annual events to be sponsored by the City staff shall publish the list of sponsored events and circulate it to the Mayor and Councillors so that individual Councillors may indicate their preference The Mayor and Councillors would select the events they wish to attend and notify the Council Office Supervisor The Council Office Supervisor shall coordinate with PR to arrange registration
When tickets are not available in advance of the event Councillors andor staff shall attend the registration table on the day of the event to confirm seating or table assignment
Registered Councillors shall confirm with the Council Office Supervisor their intention to attend or cancel at least one week before the event date for which heshe is registered
Registrants who cancel their booking should notify the Council Office Supervisor A waiting list will be referred to at this time and the guest protocol outlined below shall be followed
Registrants who attend the event as a guest of a non-city party and do not notify the City of Brampton of their decision not to use the City purchased ticket(s) shall be required to reimburse the City for the equivalent of the registration from their Councillor Expense Account or personal funds
Should reservations for a table not be fully pre-registered one week before the event Economic Development amp Public Relations staff shall invite alternates based on the following guest protocol
bull Councillors
bull Members of Senior Management
bull City Staff bull Board Members of CommunityService Clubs Business Associations other Community
Associations
bull Economic Development Contacts bull Volunteers on City Committees Programs and Activities
Friends and family members related to the above categories are not permitted unless they are a guest of the Mayor Councillor or staff member also in attendance at the event
bullv
niiniiiiMSn iiiniiiiilfiljlfn
CITY OF BRAMPTON
www brampton en
K3-33
SECTION GENERAL
SUBJECT Lunch and Dinner S ponsorship POLICY 1450
EFFECTIVE January 26 2005 REPLACES Policy dated March 1 2001 PAGE 3 of 3
APPROVED BY CW024-2001 CW03 1-2005 PROCEDURES UPDATED BY na
Members of Senior Management Team are encouraged to attend events which relate to the services offered by their respective departments
ACCOUNTABILITY
Staff in the Economic Development amp Public Relations Department shall select the events prepare reports arrange for registration and payment of the City sponsorship and coordinate the distribution of tickets (if applicable) in advance of the event The Council Office Administrative staff shall coordinate the scheduling of the respective registrant with the Economic Development amp Public Relations Department Through Committee of Council City Council shall approve the annual list of events to be sponsored under this policy
The Economic Development amp Public Relations Department shall report annually to the Council Office Committee with respect to the policy effectiveness
ADMINISTRATION
The Economic Development and Public Relations Department shall administer this policy in cooperation with the Council Office of the Council and Administrative Services Division of the Management and Administrative Services Department
CONTACT
Mara Ciccotelli Administrative Assistant Economic Development amp Public Relations Department 905shy874-2145
Linda Mclnnis Council Office Supervisor 905-874-2639
CITY OF BPAMPTOM
www brampton c a
K3-3H
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 1 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
POLICY STATEMENT
The City of Brampton rented suite at the Brampton Centre for Sports amp Entertainment (BCSE) is available for public use by Bramptons community groups at no charge subject to provisions of this policy and the operators of the BCSE
The City of Brampton also has access through contract with the BCSE to a limited number of events in a second suite The use of this second suite is also included in this policy
PURPOSE
The City of Brampton rents a suite (121) at the Brampton Centre for Sports amp Entertainment (BCSE)
The suite shall be used by the Mayor and members of City and Regional Council for the following business purposes only
bull To support or sponsor the activities including fund raising initiatives of local community groups bull To recognize and promote the efforts and goodwill of community groups bull To promote economic development bull As part of a rewards and recognition program for leaders in the community
SCOPE
This policy establishes the use of the suite and identifies a process for distributing events to the community at large For the purpose of this policy community groups means volunteer non-profit community groups located in Brampton as well as registered charities whose services are available to Brampton residents The City of Brampton use of the rented suite shall only be used for the businesses purposes outlined above
CITY O P T O M
wwwcitybramptononca
kV3gtpound
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 2 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
PROCEDURE
Upon receiving the event information (either a schedule of events or flyer announcement for an unscheduled event) the Mayor and Members of Council shall contact the Business Development amp Public Relations Department to reserve their selected dates
Preferably a host shall attend the selected events Schedules and sign-up instructions shall also be posted on the Council Bulletin Board for information The policy will be administered on a first come first serve basis for Mayor and Members of City Council Staff shall monitor the usage of the suite
Distribution of Events
Commencing in each year all events that have been scheduled as of August 1 for the following season (September 1 to August 31) will be allocated for each of the following purposes according to the following priorities
Priority 1 Recognition Sponsorship of community groups Priority 2 City businesseconomic development activities
Scheduled Events
Any events scheduled in advance at the BCSE shall be available to the Mayor and Members of City Council The selection of a community group as defined in this policy shall be determined by the Member of Council (The Host) who booked the suite for the event
Business Development amp Public Relations staff shall provide the event host with tickets in advance of the game and in turn the host shall distribute the tickets to the community group(s) of their choice
Potential interest from more than one Member of Council for a particular event will be accommodated through either the second suite the City of Brampton has access to or shall be accommodated in another vacant suite at the BCSE For the latter the cost of the suitetickets and foodbeverage expenses shall be charged at the market rate offered by the BCSE All effort will be made by staff through its contact with the BCSE to accommodate multiple requests for single events
nii-i in
bullbulluiiiir
IF QHAIVIPTOrg
wwwcitybramptononca
k3-3k
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 3 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
If there are events remaining after all requests by Members of City Council have been accommodated the box will be offered to community groups directly by staff for use in fundraising recognition of
volunteers or for charitable purposes To ensure fairness and equity no group will be offered the box more than once each year (unless no other community group expresses an interest in a particular event)
Unscheduled Events
All members of City Council will be advised of unscheduled events The event will be communicated in writing to the Mayor and each Member of Council with a request to respond within a specified period of time
If there are no conflicts the suite will be allocated as requested If there are conflicts staff will arrange to accommodate each request in the second suite or another vacant suite(s) at full cost to the host (tickets suite food and beverage) If no elected officials are interested in using the box for the event it will be offered to a community group by staff
Expenses Tickets
Each suite seats 14 Each allocation includes 10 box tickets at no charge An additional four box tickets can be purchased at the ticket price established for the particular events Tickets are not available during playoff games associated with major sporting leagues such as the OHL or NWHL The suite is available however and all tickets must be purchased at face value
Expenses Catering
Catering orders are the responsibility of the host using the suite When the suite has been reserved by the Mayor and members of Council catering orders will be the responsibility of the host coordinating the box for the event of the day The host will be reimbursed for catering expenses according to the City of Brampton expense policy
Catering expenses associated with non-City use are the responsibility of the individual or group using the box
CITY OF ORAMPTON
wwwcitybramptononca
K3-31
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 4 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
ACCOUNTABILITY
The Business Development amp Public Relations Department ensures the policy is administered complied with and reviewed each year The allocation process shall be reviewed by Administration amp Finance Committee of City Council on an annual basis
ADMINISTRATION
The public suite is funded through the general government cost centre and is administered by the Business Development amp Public Relations Department All allocations for use of the suite shall be coordinated by assigned staff A schedule of events and bookings will be maintained and will be made available at all times
CONTACT
Primary Dennis Cutajar Executive Director Business Development amp Public Relations (905-874-2698)
Secondary Mara Ciccotelli Administrative Assistant Business Development amp Public Relations (905-874-2145)
CITY OP QPAMPTOM
wwwcitybnimptononca
K3-I1
Schedule 3
The Corporation of the City of Brampton Reconciliation of the information in the Deloitte Report dated July 30 2014 to the Amount Repayable by Mayor Fennell
Notes (continued) [9] The repayable amount relates to the difference between the cost of the individual flight passes and calculated economy class
flightcosts plus 13 taxes The amount repayable does not include flight passes used by individuals other than Mayor Fennell (58 of the 95 transactions were for individuals other than Mayor Fennell)
[10] The expired flight passes were available for use by multiple employees (including individuals outside of the Mayors office) or solely by an employee other than Mayor Fennell As such we did not include these amounts as being repayable by Mayor Fennell
[11] The amount repayable represents the costs incurred for the purchase of business class tickets minus the estimated cost of the airfare (based on Mayors staff travelling at the same time) minus any partial repayments received including applicable taxes
[12] The amount repayable represents the difference between the costs incurred for the premium room minus the cost of the basic hotel room (based on charges incurred by the Mayors staff during the same time period) including applicable taxes
[13] 35 of the transactions relate to Mayor Fenell and were repaid after the charges were incurred The other 15 transactions relate to the Mayors staff and have been repaid
Private and Confidential Page 2 of 2 To be read in conjunction with Deloittes Forensic Report
K3-gt
Deloitte Deloitte LLP
33 Yonge Street Suite 210 Toronto ON M5E 1G4
Canada
Tel 416-601-6451
Fax416-601-6690
wwwdeloitteca
September 5 2014
Private and confidential
Mr John Corbett
Chief Administrative Officer
The Corporation of the City of Brampton 2 Wellington Street West Brampton ON L6Y 4R2
Dear Sir
Subject Amount Repayable by the Councillors
Further to your request please find enclosed a summary schedule of the amounts repayable by the Councillors We have also provided a schedule for each Councillor identifying the transactions to be repaid
The amount repayable is based on the transactions identified in our report dated July 30 2014 plus applicable taxes and less any amounts the Councillors have repaid up to August 15 2014 based on information provided to Deloitte by the City of Brampton Finance Department
At your request we have also included a summary schedule of the amounts repayable by the Councillors which excludes the cost of tickets for events at non-City facilities
We will be writing to you under separate cover to provide the amount repayable by the Mayor
Yours Truly
-rrujgt^_
Robert Fowlie CPA CA-IFA CFE Partner
Deloitte LLP
K3-^
The Corporation of the City of Brampton Summary of Amounts Repayable
Term of Council CorporateReference Total
Expense Accounts Accounts
Councillor Callahan Schedule 1 1740950 5000 1745950
Councillor Dhillon Schedule 2 1853 42884 44737
Councillor Gibson Schedule 3 37402 200000 237402
Councillor Hames Schedule 4 52020 52020-
Councillor Hutton Schedule 5 519195 55000 574195
Councillor Miles Schedule 6 167240 54000 221240
Councillor Moore Schedule 7 70118 70118-
-Councillor Palleschi Schedule 8 14526 14526
Councillor Sanderson Schedule 9 115245 46155 161399
Councillor Sprovieri Schedule 10 55750 200000 255750
2774299 603038 3377338
The Corporation of the City of Brampton Summary of Amounts Repayable Excluding Tickets for Events at Non-City Facilities
Term of Council CorporateReference
Expense Accounts Accounts
Councillor Callahan Schedule 1 1706450 1706450-
Councillor Dhillon Schedule 2 1853 42884 44737
Councillor Gibson Schedule 3 12100 200000 212100
Councillor Hames Schedule 4 31020 31020-
Councillor Hutton Schedule 5 444603 50000 494603
Councillor Miles Schedule 6 64240 54000 118240
Councillor Moore Schedule 7 26702 26702-
-Councillor Palleschi Schedule 8 14526 14526
Councillor Sanderson Schedule 9 58745 41155 99899
Councillor Sprovieri Schedule 10 7500 200000 207500
2367739 588038 2955777
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io (
No
te 2
)
20
17
05
46
62
70
36
15
46
73
70
20
63
38
20
91
63
12
04
6
11
04
9
19
7 7
5
68
59
50
00
15
00
0
20
00
15
00
0
45
00
10
00
0
40
00
14
9 0
0
25
00
40
00
40
00
65
00
45
00
Am
ou
nt
Det
oitt
a F
indi
ng
(No
te 1
1
161
6 42
N
ot a
n oS
giW
epr
ofes
sion
al a
nd b
usin
ess
deve
lopm
ent e
xpen
se
466
2 70
N
ot a
n eS
gibl
e pr
ofes
sion
al a
nd b
usin
ess
deve
lopm
ent e
xpen
se
32
55
Pers
on
al
hea
lth
ite
m
467
3 70
N
ot a
n ei
giW
e pr
ofes
sion
al a
nd b
usin
ess
deve
lopm
ent e
xpen
se
165
8 14
N
ot a
n eS
gibt
e pr
ofes
sion
al a
nd b
usin
ess
deve
lopm
ent
exp
ense
1
663
56
Not
an
elgi
ble
prof
essi
onal
and
bus
ines
s de
velo
pmen
t exp
ense
26
6 60
40
7 E
xpen
se s
ubm
itte
d an
d pa
x] tw
ice
Cou
ncil
or s
tate
d he
int
ends
to
rem
bu
rse
21
5 68
B
el E
xpen
se s
ubrr
ette
d an
d pa
id tw
ice
Cou
noio
r st
ated
he
inte
nds
to r
emb
urs
e
17
80
8
Exp
ense
su
bm
ited
an
d p
aid
twic
e C
ounc
ilor
sta
ted
hei
nte
nd
s to
rei
mbu
rse
21
4 40
E
xpen
se s
ubm
itte
d an
d pa
id tw
ice
Cou
ncil
or s
tate
d he
int
ends
to
reim
burs
e
10
00
0
Sp
ou
se u
sed
one
of
two
tick
ets
30
0 00
S
easo
ns
tick
ets
Sp
ou
se u
sed
one
of t
wo
tick
ets
40
00
Sp
ou
se u
sed
one
of t
wo
tick
ets
29
6 52
S
po
use
use
d on
e of
tw
o ti
cket
s
75 5
6 S
po
use
use
d o
ne o
f tw
o ti
cket
s
100
00
Sp
ou
se u
sed
one
of t
wo
tick
ets
80
00
Sp
ou
se u
sed
one
of
two
tick
ets
29
8 00
T
icke
ts
for
5 pe
rfor
man
ces
Sp
ou
se u
sed
one
of tw
o ti
cket
s
50 0
0 S
po
use
use
d o
ne o
f tw
o ti
cket
s
90 0
0 S
po
use
use
d o
ne o
f tw
o t
xkets
80
00
Sp
ou
se u
sed
on
e o
f tw
o t
icke
ts
13
00
0
Sp
ou
se u
sed
on
e o
f tw
o tx
ets
90
00
Sp
ou
se u
sed
one
of
two
hck
ets
22
3 8
7 A
irfa
re f
or s
po
use
C
ounc
ilor
sta
ted
he
inte
nds
to r
eim
burs
e
To
tal
-Ter
m o
f C
ounc
il E
xpen
so A
cco
un
t
To
tal
bull T
erm
ofC
ou
nci
l E
xp
en
so A
cco
un
t E
xclu
din
g T
icke
ts f
or E
von
ts a
t N
on
-Cit
y F
aci
liti
es (
No
te 3
)
50 0
0 S
po
use
use
d on
e of
tw
o ti
cket
s N
ot a
an
even
t cov
ered
by
Pok
ey 1
4 5
0
To
tal
-C
orp
ora
te A
cco
un
ts
To
tal
-C
orp
ora
to A
cco
un
ts E
xclu
din
g T
icko
ts f
or E
von
ts a
t N
on-C
ity
Fac
ilit
ies
(No
te 3
)
To
be r
ead
m c
onju
ncti
on w
ith
Del
otte
s F
oren
sic
Th
eA
mo
un
ts
Da
te
(No
toD
(No
te2)
Ter
mo
f
Bro
ach
of
No
v-1
1
Co
rpo
rate
Bre
ach
of
May
-201
3
Sep
-20
13
Dec-2
01
2
No
tes
(1)
(2)
(3)
Pri
va
tea
nd
84
37
29
94
7
45
00
42
68
4
41
88
4
Rep
ort
JO
Sch
ed
ule
2
Co
rpo
rati
on
of t
he C
ity
of
Bra
mp
ton
R
epa
yab
le f
or V
icky
Dh
illo
n
Vo
nd
or N
am
o
Des
crip
tio
n o
f E
xpo
nso
A
mo
un
t D
olo
ltte
Fin
din
g
Am
ou
nt R
epa
yab
le
(No
toD
(N
oto
D
(No
te D
Cou
nci
l Exp
onso
Acc
ou
nt
Exp
en
se P
oli
cy
Ba
j M
OB
ILIT
Y C
EL
LU
LA
R I
NC
4
16
52
66
20
0-N
0V
11
1
03
94
E
xpen
se in
clud
es $
16 4
0 of
per
sona
l lo
ng d
ista
nce
call
s
Cou
ncil
or in
dica
ted
he w
ll r
eim
burs
e
To
tal
bull T
orm
of
Co
un
cil
Exp
enso
Acc
ou
nt
T
otal
bull T
orm
of
Co
un
cil E
xpo
nso
Acc
ou
nt
Exc
ludi
ng T
icke
ts f
or E
von
ts a
t N
on-C
ity
Fac
ilit
ies
(Not
e 3)
Acc
ou
nts
Exp
en
se P
oli
cy
Per
Die
m C
laim
at
FC
M P
rinc
e G
eorg
e 30
8 51
P
er d
iem
cla
med
on
Mar
ch 5
20
13
but
dxl
not
arr
ive
un
ti M
arch
6
20
13
H
otel
Ul
incl
ud
es fo
od a
nd l
iquo
r ch
arg
es
Ho
tel
at
FC
M V
an
co
uver
101
9 27
H
otel
Ml i
nclu
des
room
upg
rade
and
roo
m s
ervi
ce c
harg
es f
orfo
od a
nd l
iquo
r P
er
Die
m C
lam
at
FC
M O
tta
wa
1
01
78
L
un
ch
es
were a
va
iab
le a
t th
e c
on
fere
nce
To
tal
-C
orp
ora
to A
cco
un
ts
To
tal
-C
orp
ora
te A
cco
un
ts E
xclu
din
g T
icko
ts f
or E
von
ts a
t N
on
-Cit
y F
acil
itie
s (N
ote
3)
So
urc
e D
eia
tte
Fo
ren
sic
Rep
ort
da
ted
Jul
y 30
2
01
4
Am
ou
nt
rep
aya
ble
in
clu
des
sa
les
taxe
s C
ty f
acl
ies
incl
ude
the
Ro
se T
heat
re a
nd P
ower
Ade
Cen
tre
To
be r
ead
n co
njun
ctio
n w
ith
Del
oa
es
For
ensi
cC
on
fid
en
tia
l
Schedule 3
The Corporation of the City of Brampton Amounts Repayable for Grant Gibson
Date Vendor Namo
(Note 1) (Note 1)
Torm of Council Exponso Account
Breach of Expenso Policy
Dec-10 P-CARD - ZONTA CLUB OF BRAMPTON
Jan-11 TRANSFER JOURNAL JAN 2011
Aug-11 TH11-34 Jun-12 TJTH-12-39
Nov-12 ZONTA CLUB OF BRAMPTON - CALEDON May-13 BRAMPTON BEAST HOCKEYCLUB
Corporato Accounts
Breach of Policy - Community Use of Suite Policy 1420
Jan-2011
Feb-2011
Mar-2011
Jan-2012
Notes
Source Deloitte Forensic Report dated July 302014(1) (2) Amount repayable includes sales taxes
(3) City facilities includethe Rose Theatre and PowerAde Centre
Description of Expenso (Note 1)
ZONTA CLUB tickets G Gibson
Tickets for The Good The Bad The Ugly - Feb 26710 Art of Jazz Festival Passes
Tickets for Brampton Global Jazz amp Blues Festival Series Women of Achievement
Founder Club Seats
PowerAde Suite - Brampton Battalion PowerAde Suite - Brampton Battalion PowerAde Suite - Brampton Battalion PowerAde Suite - Brampton Battalion
Amount Dolortte Finding
(Note 1)
16209 Spouse used one of two tickets 5000 Spouse used one of two tickets
16000 Spouse used one of eight tickets 456 00 Spouse used one of four tickets for some nights
9000 Spouse used ticket 131515 Donated tickets to specified community group except for 3 games attended with spouse
Total bull Term of Council Expense Account Total - Term of Council Expense Account Excluding Tickets for Evonts at Non-City Facilities (Note 3)
50000 Councillor attended with wife and some family members No specific record of other attendees 50000 Councillor attended with wife and some family members No specific record of other attendees 50000 Councillor attended with wife and some family members No specific record of other attendees 50000 Tickets provided to local Brampton family and mends
Total bull Corporato Accounts Total bull Corporato Accounts Excluding Tickets for Events at Non-City Facilities (Note 3)
Amount Repayablo (Note 2)
9000
2500
2000
7600
9000
7302
37402
500 00
500 00
500 00
50000
200000
7^
SO
To be read in conjunction with Deloittes Forensic ReportPrivate and Confidential
Schedule 4
The Corporation of the City of Brampton Amounts Repayable for Sandra Hames
Date Vendor Namo Description of Expenso Amount Doloitto Finding Amount Repayable (Note 2)
(Noto 1) (Noto 1) (Noto 1) (Noto 1)
Term of Council Exponso Account
Broach of Expense Policy
Jun-11 ROTARY CLUB OF BRAMPTON SOUTH Lobster amp Chicken Dinner - Fundraising Project 30000 Spouse used one of four tickets 7500
Jul-11 CHINGUACOUSY LIONS CLUB BBQ Fundraiser Tickets 8000 Spouse used one of two tickets 4000
Jul-11 SANDRA HAMES Lobster Fest Tickets 15000 Spouse used one of two tickets 7500
Aug-11 Oct-11
2011-37 2011-41
Cabaret Ticket 283871
Symphony Tickets Subscription 12698 Spouse used one of four tickets No information on use of other 2 tickets 40000 Spouse used one of two tickets in series One series donated to specific community group No
3700
4000
information on use of other 3 series
Oct-12 ROSE THEATRE 4 Tickets shyRose Orchestra Gala 60000 Spouse used one of four tickets No information on use of other 2 tickets 15000
Jul-13 CHINGUACOUSY LIONS CLUB Chinguacousy Lions B8Q bull 2 tickets 4000 Spouse used one of two tickets 2000
Jul-11 SANDRA HAMES Ottawa Business - Jun 30 - Jul 2 - Mileage 49296 Mileage claim was not reduced by 160km to reflect monthly car allowance 8320
Total bull Term of Council Expenso Account Total - Term of Council Expenso Account Excluding Tickots for Events at Non-City Facilities (Note 3)
Notes
(1) Source Deloitte Forensic Report dated July 30 2014
(2) (3)
Amount repayable includes sales taxes City facilitiesinclude the Rose Theatre and PowerAde Centre
7^
To be read in conjunction with Deloittes Forensic ReportPrivate and Confidential
Schedule 5
The Corporation of the City of Brampton Amounts Repayable for John Hutton
Date
(Note 1)
Vendor Name
(Note 1)
Description of Expense (Noto 1)
Amount
(Note 1) Deloitte Finding Amount Repayable (Note 2)
Torn) of Council Exponso Account
Breach of Expense Policy
Jan-11 NPC ALUMNI ASSOCIATION Membership - 2 years 4 hardcopy of blue book 15050 Two year membership Not a community membership 150 50
Feb-12 ALUMNI ASSOCIATION OF THE NPC Membership Renewal 15050 Two year membership Not a community membership 150 50
Jan-13 ALUMNI ASSOCIATION OF THE NPC SCHOOL 2013 Membership 75 25 One year membership Not a community membership 7525
Dec-13 NPC ALUMNI ASSOCIATION NPC Alumni - membership 7525 One year membership Not a community membership 7525
May-11 ONTARIO PARKS ASSOCIATION Ontario Parks Association Anniversary- Registration 30000 Not an eligible professional and busines development expense 30000
Nov-11 ONTARIO PARKS ASSOCIATION Refund of Golf Fees (14000) Refund relates to OPA registration (golf fees) (14000)
Aug-11 JOHN HUTTON Ontario Parks Association - Aug 19 - 2111 - Accomodations 37290 Not an eligible professional and busines development expense 372 90
reimbursement
Sep-11 JOHN HUTTON Ontario Parks Association 12595 Not an eligible professional and busines development expense 135 00
Jul-11 ONTARIO PARKS ASSOCIATION Donation - OPAs 75th Anniv Legacy Garden 50000 Not an eligiblecommunity involvement expense Counallor intended donation to be from 500 00
City (not his account) Dec-10 OLDTIMER BENEFIT HOCKEY NHL Alumni Benefit Hockey Game - Feb 4 7571 Spouse used one of four tickets 1893
Jan-11 TRANSFER JOURNAL JAN 2011 Tickets for The Good The Bad The Ugly - Feb 26710 5000 Spouse used one of two tickets 25 00
Feb-11 JOHN HUTTON 2 Tickets to Huttonvilie UC Groundhog Supper - Feb 311 3000 Spouse used one of two tickets 15 00
Mar-11 BRAMPTON shyHEART LAKE ROTARY CLUB 20th anniversary tickets - Mar 2611 10000 Spouse used one of two tickets 50 00
May-11 JOHN HUTTON Huttonvilie U C Ham Dinner - Apr 1411 3000 Spouse used one of two tickets 1500
May-11 TJ-2011-17 Brampton Symphony Subscription 30000 Spouse used one of two tickets for five separate events 150 00
Jun-11 JOHN HUTTON Tickets for FFCP Spring Breakfast amp norval UC BBQ 6600 Spouse used one of two tickets 33 00
Jul-11 JOHN HUTTON Huttonvilie U C Lobster Dinner - Jun 17 amp Home Church Beef BBQ - Jun 10400 Spouse used one of two tickets 52 00
11
Jul-11 TH-11-25 ORDER 0274628 Subscription to various Rose Theatre events 132000 Spouse used one of two tickets for thirteen separate events 66000
Aug-11 TH11-35 REM 280704 - Bobby McFerrin 7201 Spouse used one of four ticekts 1800
Sep-11 JOHN HUTTON Annual Pork BBQ 2600 Spouse used one of two tickets 1300
Oct-11 JOHN HUTTON Colours In The Storm - Tickets 4000 Spouse used one of two tickets 20 00
Nov-11 JOHN HUTTON Huttonvilie United Church Shore Supper - Oct 2011 3000 Spouse used one of two tickets 1500
Dec-11 TH1147 BCB Christmas at The Rose 4000 Spouse used one of two tickets 20 00
Feb-12 JOHN HUTTON Huttonvilie United Church Groundhog Day Supper - Feb 212 3000 Spouse used one of two tickets 1500
Mar-12 JOHN HUTTON Huttonvilie United Church Ham Supper - Mar 2212 3200 Spouse used one of two tickets 1600
Apr-12 2012-18 Rose Summer Series Subscription 15611 Spouse used one of two tickets at four separate events 78 06
May-12 TJ THEATRE 12-30 20122013 Rose Theatre Subscription 57729 Spouse used one of two tickets at six separate events 288 65
Jun-12 JOHN HUTTON Norval United Church Chicken BBQ - Jun 212 2600 Spouse used one of two tickets 13 00
Jun-12 JOHN HUTTON Huttonvilie UC Lobster Dinner - Jun 1512 8000 Spouse used one of two tickets 40 00
Sep-12 STE LOUISE OUTREACH CENTRE OF PEEL 30th Anniversary Gala - Tickets 6000 Spouse used one of two tickets 30 00
Sep-12 JOHNHUTTON 2 tickets to Union PresbyterianChurch Pork BBQ - Sep 2912 3000 Spouse used one of two tickets 15 00
Oct-12 CHINGUACOUSY LIONS CLUB 2 Tickets - Anniversary Dinner 13000 Spouse used one of two tickets 65 00
Nov-12 SHARE AGRICULTURE FOUNDATION Share Concert 5000 Spouse used one of two tickets 25 00
Dec-12 TRF DECEMBER 2012(1) Christmas at the Rose 12000 Spouse used one of two tickets al two separate events 7500
Feb-13 BRAMPTON BOARD OF TRADE Mayors Luncheon 11000 Spouse used one of two tickets 55 00
Feb-13 CANADA SKATES Jan 12 Performance Tickets 8000 Spouse used one of two tickets 4000
Apr-13 JOHNHUTTON 2 Tickets for Huttonvilie United Church Ham Dinner 3000 Spouse used one of two tickets 1500
May-13 ROTARY CLUBOF BRAMPTON- HEART LAKE 8 Tickets For Annual Poor Boys ampGirts Luncheon 28000 Spouse used one of eight tickets 35 00
May-13 JOHNHUTTON Norval UC Chicken BBQ 3000 Spouse used one of two tickets 15 00
May-13 Jul-13
Rose Theatre Rose Theatre
2 Senior Subscriptions Rose Orchestra Tickets for The Santaland Diaries amp 1314 Subscription
39600 53450
Spouse used one of two tickets at six separate events Spouse used one of two tickets at six separate events
19800
267 25
Oct-13 ROSE THEATRE Retruned tickets for Jesse Cook amp Santaland Diaries (14950) Tickets returned (7475)
Aug-13 JOHN HUTTON Chingacousy Lions Annual Steak BBQ - 2 Tickets 4000 Spouse used one of two tickets 2000
Sep-13 ROSE THEATRE 2 Tkts C Hadfield Nov 26713 12100 Spouse used one of two tickets 60 50
Od-13 JOHNHUTTON 2 Ttckets for Union Presbyterian Chruch 3000 Spouse used one of two tickets 15 00
Od-13 FEDERATION OF FILIPINO CANADIANS 3 Tickets Harvest Breakfast 7500 Spouse used one of three tickets 25 00
Oct-13 SHARE AGRICULTURE FOUNDATION 2 Tickets for SHARES Annual Dinner 15000 Spouse used one of two tickets 75 00
Apr-13 Oct-13
Rose Theatre BRAMPTON BEAST HOCKEY CLUB
Rose Summer Theatre Tickets
Founders Club Seats
21700 Spouse used one of two tickets at four separate events 131515 Seasons tickets purchased Councillorattended games with spouse and friends and gave
108 50
73021
some tickets to community volunteers No specific record of attendees
Dec-11 BELL CANADA Dec 211 10667 Expense paid twice 10667
Dec-11 JOHNHUTTON Bell Canada shyDec11 10667 Expense paid twice 106 67
Dec-13 EDC031 Souvenir-Apr 122013 25888 Donation exceeds limit of S250 888
Total - Term of Council Expense Account Total - Term of Council Expense Account Excluding Tickots for Events at Non-City Facilities (Noto 3)
To be read in conjunction with Deloittes Forensic ReportPrivate and Confidential
Th
e
Da
te
(No
to1)
Co
rpo
rate
Bro
ach
of
Ju
n-2
01
3
Bre
ach
of
Do
c-2
01
1
No
tes
(1)
(2)
(3)
Pri
vate
an
dR
epo
rt
So
Sch
ed
ule
S
Co
rpo
rati
on
of th
e C
ity
of
Bra
mp
ton
A
mo
un
ts R
epa
yab
le f
or J
oh
n H
utt
on
Ven
do
r N
am
e
Des
crip
tio
n o
f E
xpo
nso
A
mo
un
t D
eloi
tte
Fin
ding
A
mo
un
t R
epa
yab
le (
No
to 2
) (N
ote
1)
(No
tel)
(N
ote
1)
Acco
un
ts
Lu
nch
an
d D
inn
er
Sp
on
so
rsh
ip P
oli
cy
Car
abra
m O
peni
ng C
erem
on
ies
100
00
Sp
ou
se u
sed
one
of tw
o ti
cket
s
Not
a a
n ev
ent
cove
red
by P
olic
y 14
50
Po
licy -
Co
mm
un
ity U
se o
f S
uit
e P
oli
cy 1
42
0
Po
wer
Ad
e S
uit
e -
Bra
mp
ton
Bat
tali
on
500
00
Att
ende
d g
am
e w
ith
fam
ily
To
tal
-C
orp
ora
te A
cco
un
ts
Tot
al bull
Cor
pora
te A
cco
un
ts E
xclu
ding
Tic
kets
for
Eve
nts
at
Non
-Cit
y F
acil
itie
s (N
ote
3)
Sour
ce
Del
oitt
e F
oren
sic
Rep
ort d
ated
Jul
y 3
02
01
4
Am
ount
rep
ayab
le i
nclu
des
sale
s ta
xes
Cit
yfa
cilit
ies
incl
udet
heR
ose
The
atre
and
Pow
erA
deC
entr
e
To
be r
ead
in c
onju
ncti
on w
ith
Del
oitt
es
For
ensi
c C
on
fid
enti
al
Schedule 6
The Corporation of the City of Brampton Amounts Repayable for Gael Miles
Date Vendor Name
(Note 1) (Note 1)
Term of Council Expense Account
Breach of Expense Policy
Jun-11 ROTARY CLUB OF BRAMPTON SOUTH
May-12 AMEX-BBOT Oct-12 ROSE THEATRE
Dec-12 GAEL MILES
Jul-13 GAEL MILES
Apr-12 MARKETING PAD INC Apr-13 MARKETING PAD INC Dec-13 GAEL MILES
Aug-13 ROGERS ATampT WIRELESS Dec-13 GAEL MILES
Corporate Accounts
Breach of Lunch and Dinner Sponsorship Policy
Jun-2012
Breach of Expense Policy
Jun-2013
Description of Expense (Note 1)
Lobster amp Chicken Dinner - fundraising project Business Person of the year Gala 4 Tickets bull Rose Orchestra Gala
Rotary Fundraiser 4 tickets for Rotary Club Brampton South Web Hosting Fee Hosting Website Miles bull National Safety Conference Chicago bull mileage Aug113 Miles - National Safety Conference Chicago - Per diem
Brampton Arts Council Golf and Dinner
FCM Vancouver Per Diem
Amount Deloitte Finding
(Note 1)
30000 Spouse used one of two tickets 61236 Family used three of six tickets (spouse and daughters) 60000 Spouse used one of four tickets 25000 Spouse used one of two tickets 300X Spouse used one of four tickets
5088 Static website last used for election campaign Charge should be $17299 17299 Static website last used for election campaign 71192 Mileage claim not reduced by 160km to reflect car allowance 15297 Personal calls $10 not reimbursed Councillor stated she intends to reimburse
42500 Per diem claimed for lunch that was available at the conference
Total bull Term of Council Expense Account Total - Term of Council Expense Account Excluding Tickets for Events at Non-City Facilities (Note 3)
48000 Councillor did not attend the event Spouse and guest attended Policy required return of tickets for distribution according to guest protocol
35377 Meals claimed on June 4th 2013 Councillor returned early from tnp on June 3rd 2013 Councillor stated that she intends to repay this amount
Total bull Corporate Accounts Total - Corporate Accounts Excluding Tickets for Events at Non-City Facilities (Note 3)
Amount Repayable
(Note 2)
15000
68000
15000
12500
7500
19210
19210
8320
1000
ISPO
167240
Notes
d) Source Deloitte Forensic Report dated July 30 2014 Amount repayable includes sales taxes(2)
(3) City facilities include the Rose Theatre and PowerAde Centre
To be read in conjunction with Deloittes Forensic ReportPrivate and Confidential
Schedule 7
The Corporation of the City of Brampton Amounts Repayable for Elaine Moore
Date
(Note 1)
Vendor Name
(Note 1)
Description of Expense (Note 1)
Amount
(Note 1) Deloitte Finding
Amount Repayable (Note 2)
Term of Council Expenso Account
Breach of Expense Policy
Jan-11 ROBBIE BURNS
Mar-11 UNITED ACHIEVERS CLUB
Oct-11 BRAMPTON ACCCC
Feb-12 AMEX shyLORNE SCOTS
Apr-12 TH-12-15
Jun-12 TJ TH-12-40
Feb-13 UNITED ACHIEVERS CLUB
Mar-13 AMEX shyLORNE SCOTS
Mar-13 AMEX - WOHC FOUNDATION
Jun-13 BRAMPTON BEAST HOCKEY CLUB
Oct-12 OLIVE BRANCH OF HOPE
Dinner Dance bull Jan 2911
Celebrity Men Who Cook - Table of 8 Christmas Party bull Table of 8 Robbie Burns Dinner Dance Tickets
Brampton Symphony Orchestra Tickets - Order 9 299057 bull May 512 Tickets for Brampton Global jazz amp Blues Festival Series Celebrity Chef - 2 Tickets Robbie Bums Dinner Dance Tickets
Toronto Maple Leafs Alumni Game Founder Club Seats
Celebrate Life Fundraiser
40000 32000 32000 33110 32000
45600 9000
18000 6000
1315 15 300ro
Spouse used one of eight tickets No information on use of other tickets Spouse used one of eight tickets No information on use of other tickets Spouse used one of eight tickets No information on use of other tickets Tickets used by family including spouse Other non-famiJyattendees Tickets used by family including spouse Other non-family attendees
Spouse used one of four tickets at three separate events Spouse used one of two tickets Spouse used one of four tickets Spouse used one of four tickets Spouse used three tickets Remainder of games donated to specific community group Family members used two tickets
5000
4000
4000
12416
8000
11400
4500
4500
1500
7302
7500
Total - Term of Council Expense Account
Total - Term of Council Expense Account Excluding Tickets for Events at Non-City Facilities (Note 3)
70118
Notes
(1) (2) (3)
Source Deloitte Forensic Report dated July 302014 Amount repayable includes sales taxes City facilities include the Rose Theatre and PowerAde Centre
7=
To be read in conjunction with Deloittes Forensic ReportPrivate and Confidential
Schedule 8
The Corporation of the City of Brampton Amounts Repayable for Paul Palleschi
Date
(Notel) Vendor Name
(NotoD
Description of Expenso (NotoD
Amount
(NotoD Dololtto Finding Amount Ropayablo (Noto 2)
Term ofCouncil Exponso Account
preach of Expense Policy May-13 Nov-13
BRAMPTONBEAST HOCKEYCLUB PAUL PALLESCHI
2 Seats for Founders Club Reimbursement for Beast Tickets
131515 Personal purchase of seasons tickets (131515) Reimbursement of personal purchase Reimbursement should be S1460
146041
(131515)
Total-Term of Council Exponso Account Total -Term of Council Expenso Account Excluding Tickets for Evonts at Non-City Facilities (Noto 3)
Notes
(1) Source Deloitte Forensic Report dated July 302014 (2) Amount repayable includes sales taxes (3) City faciixies includethe Roso Theatre and PowerAde Centre
To be read in conjunction with Delottes Forensic Report Private and Confidential
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Schedule 10
The Corporation of the City of Brampton Amount Repayable for John Sprovieri
Dato Vendor Name Description of Expense Amount Deloitte Finding Amount Repayablo (Noto 2) (Note 1) (NotoD (Note 1) (Noto 1)
Ternof Council Expense Account
Broach of Expense Policy
Mar-11 FILIPINO ATHLETIC ASSOCIATION OF Dinner Dance Tickets - Feb 16711 5000 Spouse used one of two tickets 2500
Feb-12 I ROCK PINK CANCER RELIEF INC Sponsorship 500 00 Spouse used one of ten tickets 5000
May-12 ST MARGUERITE DYOLMLLE PARISH Benefit Dinner Dance 18500 Spouse used one of two tickets 9250
May-13 ST MARGUERITE DYOUVILLE PARISH Tickets For Fr James Tobin 50th Anniversary Event 13000 Spouse used one of two tickets 6500
Jul-13 WILLIAM OSLER HEALTH SYSTEM FOUNDATION Osier Foundation Benefit Conceit 50000 Spouse used one of two tickets 25000
Dec-13 JOHN SPROVIERI Meals per diem for India trade mission 1275 00 Three meals per day claimed before trip Trip Itinerary indicates that many meals were provided 7500
on Trade Mission
Total bull Term of Council Expense Account Total - Term of Council Expense Account Excluding Tickets for Events at Non-City Facilities (Note 3)
Corporato Accounts
Broach of Policy - Community Use of Suite Policv 1420
Dec-2011 PowerAde Suite - Brampton Battalion 500 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 500 00
Jan-2012 PowerAde Suite - Brampton Battalion 50000 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1450 50000
Feb-2012 PowerAde Suite - Brampton Battalion 200 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 200 00
Oct-2012 PowerAde Suite - Brampton Battalion 200 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 20000
Jan-2013 PowerAde Suite - Brampton Battalion 200 00 Tickets residentprovided to same did not meet tho business purpose criteria in Policv 14 2 0 200 00
Jan-2013 PowerAde Suite - Brampton Beast 200 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 20000
Jan-2013 PowerAde Suite - Brampton Beast 200 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 200 00
Total bull Corporate Accounts Total bull Corporate Accounts Excluding Tickets for Events at Non-City Facilities (Note 3
Notes
(1) (2) (3)
Source Deloitte Forensic Report dated July 302014 Amount repayable includes sales taxes City facilities include the Rose Theatre and PowerAde Centre
(jo
o
To be read in conjunction with Delorttes Forensic ReportPrivate and Confidential
K3-3I
SECTION GENERAL
SUBJECT Lunch and Dinner Sponsorship POLICY 1450
EFFECTIVE January 26 2005 REPLACES Policy dated March 12001 PAGE 1 of 3
APPROVED BY CW024-2001 CW031-2005 PROCEDURES UPDATED BY na
POLICY STATEMENT
This policy sets forth a coordinated approach for managing the Corporations sponsorship participation at community based lunch and dinner events to ensure that the Citys support and attendance at such events is visible
PURPOSE
The policy outlines a procedure as to how the Mayor Councillors and staff register for an event prioritizes booking and addresses the process to be followed when bookings change in keeping with the intent to ensure that the Citys presence at events is visible
In order to manage requests for sponsoring dinner and lunch events the MAJOR dinner and lunch policy supports the purchase of table(s) at each approved event to a budget amount approved each year
SCOPE
The policy applies to the Mayor Councillors City Employees and communitybusiness representatives (eg volunteers)
The policy does not apply to persons who are registered for an event yet are unable to attend the event due to illness or unforeseen circumstances
PROCEDURE
Each year staff shall submit a report to Council through Committee of Council recommending a list of community lunch and dinner events to be sponsored under this policy
For lunch events a Councillor may register for a maximum of one ticket For dinner events a Councillor shall have the option to register for a maximum of two tickets for himherself and a guest A guest can include a family member friend or other associate
www brampton ca
K3-32
SECTION GENERAL POLICY 1450SUBJECT Lunch and Dinner Sponsorship
EFFECTIVE January 26 2005 REPLACES Policy dated March 1 2001 PAGE 2 of 3
APPROVED BY CW024-2001 CW031 -2005 PROCEDURES UPDATED BY na
Upon approval of the annual events to be sponsored by the City staff shall publish the list of sponsored events and circulate it to the Mayor and Councillors so that individual Councillors may indicate their preference The Mayor and Councillors would select the events they wish to attend and notify the Council Office Supervisor The Council Office Supervisor shall coordinate with PR to arrange registration
When tickets are not available in advance of the event Councillors andor staff shall attend the registration table on the day of the event to confirm seating or table assignment
Registered Councillors shall confirm with the Council Office Supervisor their intention to attend or cancel at least one week before the event date for which heshe is registered
Registrants who cancel their booking should notify the Council Office Supervisor A waiting list will be referred to at this time and the guest protocol outlined below shall be followed
Registrants who attend the event as a guest of a non-city party and do not notify the City of Brampton of their decision not to use the City purchased ticket(s) shall be required to reimburse the City for the equivalent of the registration from their Councillor Expense Account or personal funds
Should reservations for a table not be fully pre-registered one week before the event Economic Development amp Public Relations staff shall invite alternates based on the following guest protocol
bull Councillors
bull Members of Senior Management
bull City Staff bull Board Members of CommunityService Clubs Business Associations other Community
Associations
bull Economic Development Contacts bull Volunteers on City Committees Programs and Activities
Friends and family members related to the above categories are not permitted unless they are a guest of the Mayor Councillor or staff member also in attendance at the event
bullv
niiniiiiMSn iiiniiiiilfiljlfn
CITY OF BRAMPTON
www brampton en
K3-33
SECTION GENERAL
SUBJECT Lunch and Dinner S ponsorship POLICY 1450
EFFECTIVE January 26 2005 REPLACES Policy dated March 1 2001 PAGE 3 of 3
APPROVED BY CW024-2001 CW03 1-2005 PROCEDURES UPDATED BY na
Members of Senior Management Team are encouraged to attend events which relate to the services offered by their respective departments
ACCOUNTABILITY
Staff in the Economic Development amp Public Relations Department shall select the events prepare reports arrange for registration and payment of the City sponsorship and coordinate the distribution of tickets (if applicable) in advance of the event The Council Office Administrative staff shall coordinate the scheduling of the respective registrant with the Economic Development amp Public Relations Department Through Committee of Council City Council shall approve the annual list of events to be sponsored under this policy
The Economic Development amp Public Relations Department shall report annually to the Council Office Committee with respect to the policy effectiveness
ADMINISTRATION
The Economic Development and Public Relations Department shall administer this policy in cooperation with the Council Office of the Council and Administrative Services Division of the Management and Administrative Services Department
CONTACT
Mara Ciccotelli Administrative Assistant Economic Development amp Public Relations Department 905shy874-2145
Linda Mclnnis Council Office Supervisor 905-874-2639
CITY OF BPAMPTOM
www brampton c a
K3-3H
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 1 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
POLICY STATEMENT
The City of Brampton rented suite at the Brampton Centre for Sports amp Entertainment (BCSE) is available for public use by Bramptons community groups at no charge subject to provisions of this policy and the operators of the BCSE
The City of Brampton also has access through contract with the BCSE to a limited number of events in a second suite The use of this second suite is also included in this policy
PURPOSE
The City of Brampton rents a suite (121) at the Brampton Centre for Sports amp Entertainment (BCSE)
The suite shall be used by the Mayor and members of City and Regional Council for the following business purposes only
bull To support or sponsor the activities including fund raising initiatives of local community groups bull To recognize and promote the efforts and goodwill of community groups bull To promote economic development bull As part of a rewards and recognition program for leaders in the community
SCOPE
This policy establishes the use of the suite and identifies a process for distributing events to the community at large For the purpose of this policy community groups means volunteer non-profit community groups located in Brampton as well as registered charities whose services are available to Brampton residents The City of Brampton use of the rented suite shall only be used for the businesses purposes outlined above
CITY O P T O M
wwwcitybramptononca
kV3gtpound
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 2 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
PROCEDURE
Upon receiving the event information (either a schedule of events or flyer announcement for an unscheduled event) the Mayor and Members of Council shall contact the Business Development amp Public Relations Department to reserve their selected dates
Preferably a host shall attend the selected events Schedules and sign-up instructions shall also be posted on the Council Bulletin Board for information The policy will be administered on a first come first serve basis for Mayor and Members of City Council Staff shall monitor the usage of the suite
Distribution of Events
Commencing in each year all events that have been scheduled as of August 1 for the following season (September 1 to August 31) will be allocated for each of the following purposes according to the following priorities
Priority 1 Recognition Sponsorship of community groups Priority 2 City businesseconomic development activities
Scheduled Events
Any events scheduled in advance at the BCSE shall be available to the Mayor and Members of City Council The selection of a community group as defined in this policy shall be determined by the Member of Council (The Host) who booked the suite for the event
Business Development amp Public Relations staff shall provide the event host with tickets in advance of the game and in turn the host shall distribute the tickets to the community group(s) of their choice
Potential interest from more than one Member of Council for a particular event will be accommodated through either the second suite the City of Brampton has access to or shall be accommodated in another vacant suite at the BCSE For the latter the cost of the suitetickets and foodbeverage expenses shall be charged at the market rate offered by the BCSE All effort will be made by staff through its contact with the BCSE to accommodate multiple requests for single events
nii-i in
bullbulluiiiir
IF QHAIVIPTOrg
wwwcitybramptononca
k3-3k
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 3 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
If there are events remaining after all requests by Members of City Council have been accommodated the box will be offered to community groups directly by staff for use in fundraising recognition of
volunteers or for charitable purposes To ensure fairness and equity no group will be offered the box more than once each year (unless no other community group expresses an interest in a particular event)
Unscheduled Events
All members of City Council will be advised of unscheduled events The event will be communicated in writing to the Mayor and each Member of Council with a request to respond within a specified period of time
If there are no conflicts the suite will be allocated as requested If there are conflicts staff will arrange to accommodate each request in the second suite or another vacant suite(s) at full cost to the host (tickets suite food and beverage) If no elected officials are interested in using the box for the event it will be offered to a community group by staff
Expenses Tickets
Each suite seats 14 Each allocation includes 10 box tickets at no charge An additional four box tickets can be purchased at the ticket price established for the particular events Tickets are not available during playoff games associated with major sporting leagues such as the OHL or NWHL The suite is available however and all tickets must be purchased at face value
Expenses Catering
Catering orders are the responsibility of the host using the suite When the suite has been reserved by the Mayor and members of Council catering orders will be the responsibility of the host coordinating the box for the event of the day The host will be reimbursed for catering expenses according to the City of Brampton expense policy
Catering expenses associated with non-City use are the responsibility of the individual or group using the box
CITY OF ORAMPTON
wwwcitybramptononca
K3-31
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 4 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
ACCOUNTABILITY
The Business Development amp Public Relations Department ensures the policy is administered complied with and reviewed each year The allocation process shall be reviewed by Administration amp Finance Committee of City Council on an annual basis
ADMINISTRATION
The public suite is funded through the general government cost centre and is administered by the Business Development amp Public Relations Department All allocations for use of the suite shall be coordinated by assigned staff A schedule of events and bookings will be maintained and will be made available at all times
CONTACT
Primary Dennis Cutajar Executive Director Business Development amp Public Relations (905-874-2698)
Secondary Mara Ciccotelli Administrative Assistant Business Development amp Public Relations (905-874-2145)
CITY OP QPAMPTOM
wwwcitybnimptononca
K3-gt
Deloitte Deloitte LLP
33 Yonge Street Suite 210 Toronto ON M5E 1G4
Canada
Tel 416-601-6451
Fax416-601-6690
wwwdeloitteca
September 5 2014
Private and confidential
Mr John Corbett
Chief Administrative Officer
The Corporation of the City of Brampton 2 Wellington Street West Brampton ON L6Y 4R2
Dear Sir
Subject Amount Repayable by the Councillors
Further to your request please find enclosed a summary schedule of the amounts repayable by the Councillors We have also provided a schedule for each Councillor identifying the transactions to be repaid
The amount repayable is based on the transactions identified in our report dated July 30 2014 plus applicable taxes and less any amounts the Councillors have repaid up to August 15 2014 based on information provided to Deloitte by the City of Brampton Finance Department
At your request we have also included a summary schedule of the amounts repayable by the Councillors which excludes the cost of tickets for events at non-City facilities
We will be writing to you under separate cover to provide the amount repayable by the Mayor
Yours Truly
-rrujgt^_
Robert Fowlie CPA CA-IFA CFE Partner
Deloitte LLP
K3-^
The Corporation of the City of Brampton Summary of Amounts Repayable
Term of Council CorporateReference Total
Expense Accounts Accounts
Councillor Callahan Schedule 1 1740950 5000 1745950
Councillor Dhillon Schedule 2 1853 42884 44737
Councillor Gibson Schedule 3 37402 200000 237402
Councillor Hames Schedule 4 52020 52020-
Councillor Hutton Schedule 5 519195 55000 574195
Councillor Miles Schedule 6 167240 54000 221240
Councillor Moore Schedule 7 70118 70118-
-Councillor Palleschi Schedule 8 14526 14526
Councillor Sanderson Schedule 9 115245 46155 161399
Councillor Sprovieri Schedule 10 55750 200000 255750
2774299 603038 3377338
The Corporation of the City of Brampton Summary of Amounts Repayable Excluding Tickets for Events at Non-City Facilities
Term of Council CorporateReference
Expense Accounts Accounts
Councillor Callahan Schedule 1 1706450 1706450-
Councillor Dhillon Schedule 2 1853 42884 44737
Councillor Gibson Schedule 3 12100 200000 212100
Councillor Hames Schedule 4 31020 31020-
Councillor Hutton Schedule 5 444603 50000 494603
Councillor Miles Schedule 6 64240 54000 118240
Councillor Moore Schedule 7 26702 26702-
-Councillor Palleschi Schedule 8 14526 14526
Councillor Sanderson Schedule 9 58745 41155 99899
Councillor Sprovieri Schedule 10 7500 200000 207500
2367739 588038 2955777
Sch
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ule
Th
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mo
un
ts
61
5(H
ote
l)
Ter
mo
f
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of
Jun
-11
Jut-
11
Apr
-12
Oct-
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Oct
-12
Sep-
13A
ug-1
1A
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ct-
12
Ma
r-1
3
Aug
-11
Aug
-11
Oct
-11
No
v-1
1
Dec-1
1
Ja
n-1
2
Feb
-12
Sep
-12
Dee-1
2
Dec-1
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Pri
vate
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)
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2 70
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32
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3 70
N
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deve
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165
8 14
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nd b
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exp
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and
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two
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so A
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or E
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ts a
t N
on
-Cit
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aci
liti
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No
te 3
)
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ts E
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din
g T
icko
ts f
or E
von
ts a
t N
on-C
ity
Fac
ilit
ies
(No
te 3
)
To
be r
ead
m c
onju
ncti
on w
ith
Del
otte
s F
oren
sic
Th
eA
mo
un
ts
Da
te
(No
toD
(No
te2)
Ter
mo
f
Bro
ach
of
No
v-1
1
Co
rpo
rate
Bre
ach
of
May
-201
3
Sep
-20
13
Dec-2
01
2
No
tes
(1)
(2)
(3)
Pri
va
tea
nd
84
37
29
94
7
45
00
42
68
4
41
88
4
Rep
ort
JO
Sch
ed
ule
2
Co
rpo
rati
on
of t
he C
ity
of
Bra
mp
ton
R
epa
yab
le f
or V
icky
Dh
illo
n
Vo
nd
or N
am
o
Des
crip
tio
n o
f E
xpo
nso
A
mo
un
t D
olo
ltte
Fin
din
g
Am
ou
nt R
epa
yab
le
(No
toD
(N
oto
D
(No
te D
Cou
nci
l Exp
onso
Acc
ou
nt
Exp
en
se P
oli
cy
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j M
OB
ILIT
Y C
EL
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LA
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4
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52
66
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0-N
0V
11
1
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E
xpen
se in
clud
es $
16 4
0 of
per
sona
l lo
ng d
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nce
call
s
Cou
ncil
or in
dica
ted
he w
ll r
eim
burs
e
To
tal
bull T
orm
of
Co
un
cil
Exp
enso
Acc
ou
nt
T
otal
bull T
orm
of
Co
un
cil E
xpo
nso
Acc
ou
nt
Exc
ludi
ng T
icke
ts f
or E
von
ts a
t N
on-C
ity
Fac
ilit
ies
(Not
e 3)
Acc
ou
nts
Exp
en
se P
oli
cy
Per
Die
m C
laim
at
FC
M P
rinc
e G
eorg
e 30
8 51
P
er d
iem
cla
med
on
Mar
ch 5
20
13
but
dxl
not
arr
ive
un
ti M
arch
6
20
13
H
otel
Ul
incl
ud
es fo
od a
nd l
iquo
r ch
arg
es
Ho
tel
at
FC
M V
an
co
uver
101
9 27
H
otel
Ml i
nclu
des
room
upg
rade
and
roo
m s
ervi
ce c
harg
es f
orfo
od a
nd l
iquo
r P
er
Die
m C
lam
at
FC
M O
tta
wa
1
01
78
L
un
ch
es
were a
va
iab
le a
t th
e c
on
fere
nce
To
tal
-C
orp
ora
to A
cco
un
ts
To
tal
-C
orp
ora
te A
cco
un
ts E
xclu
din
g T
icko
ts f
or E
von
ts a
t N
on
-Cit
y F
acil
itie
s (N
ote
3)
So
urc
e D
eia
tte
Fo
ren
sic
Rep
ort
da
ted
Jul
y 30
2
01
4
Am
ou
nt
rep
aya
ble
in
clu
des
sa
les
taxe
s C
ty f
acl
ies
incl
ude
the
Ro
se T
heat
re a
nd P
ower
Ade
Cen
tre
To
be r
ead
n co
njun
ctio
n w
ith
Del
oa
es
For
ensi
cC
on
fid
en
tia
l
Schedule 3
The Corporation of the City of Brampton Amounts Repayable for Grant Gibson
Date Vendor Namo
(Note 1) (Note 1)
Torm of Council Exponso Account
Breach of Expenso Policy
Dec-10 P-CARD - ZONTA CLUB OF BRAMPTON
Jan-11 TRANSFER JOURNAL JAN 2011
Aug-11 TH11-34 Jun-12 TJTH-12-39
Nov-12 ZONTA CLUB OF BRAMPTON - CALEDON May-13 BRAMPTON BEAST HOCKEYCLUB
Corporato Accounts
Breach of Policy - Community Use of Suite Policy 1420
Jan-2011
Feb-2011
Mar-2011
Jan-2012
Notes
Source Deloitte Forensic Report dated July 302014(1) (2) Amount repayable includes sales taxes
(3) City facilities includethe Rose Theatre and PowerAde Centre
Description of Expenso (Note 1)
ZONTA CLUB tickets G Gibson
Tickets for The Good The Bad The Ugly - Feb 26710 Art of Jazz Festival Passes
Tickets for Brampton Global Jazz amp Blues Festival Series Women of Achievement
Founder Club Seats
PowerAde Suite - Brampton Battalion PowerAde Suite - Brampton Battalion PowerAde Suite - Brampton Battalion PowerAde Suite - Brampton Battalion
Amount Dolortte Finding
(Note 1)
16209 Spouse used one of two tickets 5000 Spouse used one of two tickets
16000 Spouse used one of eight tickets 456 00 Spouse used one of four tickets for some nights
9000 Spouse used ticket 131515 Donated tickets to specified community group except for 3 games attended with spouse
Total bull Term of Council Expense Account Total - Term of Council Expense Account Excluding Tickets for Evonts at Non-City Facilities (Note 3)
50000 Councillor attended with wife and some family members No specific record of other attendees 50000 Councillor attended with wife and some family members No specific record of other attendees 50000 Councillor attended with wife and some family members No specific record of other attendees 50000 Tickets provided to local Brampton family and mends
Total bull Corporato Accounts Total bull Corporato Accounts Excluding Tickets for Events at Non-City Facilities (Note 3)
Amount Repayablo (Note 2)
9000
2500
2000
7600
9000
7302
37402
500 00
500 00
500 00
50000
200000
7^
SO
To be read in conjunction with Deloittes Forensic ReportPrivate and Confidential
Schedule 4
The Corporation of the City of Brampton Amounts Repayable for Sandra Hames
Date Vendor Namo Description of Expenso Amount Doloitto Finding Amount Repayable (Note 2)
(Noto 1) (Noto 1) (Noto 1) (Noto 1)
Term of Council Exponso Account
Broach of Expense Policy
Jun-11 ROTARY CLUB OF BRAMPTON SOUTH Lobster amp Chicken Dinner - Fundraising Project 30000 Spouse used one of four tickets 7500
Jul-11 CHINGUACOUSY LIONS CLUB BBQ Fundraiser Tickets 8000 Spouse used one of two tickets 4000
Jul-11 SANDRA HAMES Lobster Fest Tickets 15000 Spouse used one of two tickets 7500
Aug-11 Oct-11
2011-37 2011-41
Cabaret Ticket 283871
Symphony Tickets Subscription 12698 Spouse used one of four tickets No information on use of other 2 tickets 40000 Spouse used one of two tickets in series One series donated to specific community group No
3700
4000
information on use of other 3 series
Oct-12 ROSE THEATRE 4 Tickets shyRose Orchestra Gala 60000 Spouse used one of four tickets No information on use of other 2 tickets 15000
Jul-13 CHINGUACOUSY LIONS CLUB Chinguacousy Lions B8Q bull 2 tickets 4000 Spouse used one of two tickets 2000
Jul-11 SANDRA HAMES Ottawa Business - Jun 30 - Jul 2 - Mileage 49296 Mileage claim was not reduced by 160km to reflect monthly car allowance 8320
Total bull Term of Council Expenso Account Total - Term of Council Expenso Account Excluding Tickots for Events at Non-City Facilities (Note 3)
Notes
(1) Source Deloitte Forensic Report dated July 30 2014
(2) (3)
Amount repayable includes sales taxes City facilitiesinclude the Rose Theatre and PowerAde Centre
7^
To be read in conjunction with Deloittes Forensic ReportPrivate and Confidential
Schedule 5
The Corporation of the City of Brampton Amounts Repayable for John Hutton
Date
(Note 1)
Vendor Name
(Note 1)
Description of Expense (Noto 1)
Amount
(Note 1) Deloitte Finding Amount Repayable (Note 2)
Torn) of Council Exponso Account
Breach of Expense Policy
Jan-11 NPC ALUMNI ASSOCIATION Membership - 2 years 4 hardcopy of blue book 15050 Two year membership Not a community membership 150 50
Feb-12 ALUMNI ASSOCIATION OF THE NPC Membership Renewal 15050 Two year membership Not a community membership 150 50
Jan-13 ALUMNI ASSOCIATION OF THE NPC SCHOOL 2013 Membership 75 25 One year membership Not a community membership 7525
Dec-13 NPC ALUMNI ASSOCIATION NPC Alumni - membership 7525 One year membership Not a community membership 7525
May-11 ONTARIO PARKS ASSOCIATION Ontario Parks Association Anniversary- Registration 30000 Not an eligible professional and busines development expense 30000
Nov-11 ONTARIO PARKS ASSOCIATION Refund of Golf Fees (14000) Refund relates to OPA registration (golf fees) (14000)
Aug-11 JOHN HUTTON Ontario Parks Association - Aug 19 - 2111 - Accomodations 37290 Not an eligible professional and busines development expense 372 90
reimbursement
Sep-11 JOHN HUTTON Ontario Parks Association 12595 Not an eligible professional and busines development expense 135 00
Jul-11 ONTARIO PARKS ASSOCIATION Donation - OPAs 75th Anniv Legacy Garden 50000 Not an eligiblecommunity involvement expense Counallor intended donation to be from 500 00
City (not his account) Dec-10 OLDTIMER BENEFIT HOCKEY NHL Alumni Benefit Hockey Game - Feb 4 7571 Spouse used one of four tickets 1893
Jan-11 TRANSFER JOURNAL JAN 2011 Tickets for The Good The Bad The Ugly - Feb 26710 5000 Spouse used one of two tickets 25 00
Feb-11 JOHN HUTTON 2 Tickets to Huttonvilie UC Groundhog Supper - Feb 311 3000 Spouse used one of two tickets 15 00
Mar-11 BRAMPTON shyHEART LAKE ROTARY CLUB 20th anniversary tickets - Mar 2611 10000 Spouse used one of two tickets 50 00
May-11 JOHN HUTTON Huttonvilie U C Ham Dinner - Apr 1411 3000 Spouse used one of two tickets 1500
May-11 TJ-2011-17 Brampton Symphony Subscription 30000 Spouse used one of two tickets for five separate events 150 00
Jun-11 JOHN HUTTON Tickets for FFCP Spring Breakfast amp norval UC BBQ 6600 Spouse used one of two tickets 33 00
Jul-11 JOHN HUTTON Huttonvilie U C Lobster Dinner - Jun 17 amp Home Church Beef BBQ - Jun 10400 Spouse used one of two tickets 52 00
11
Jul-11 TH-11-25 ORDER 0274628 Subscription to various Rose Theatre events 132000 Spouse used one of two tickets for thirteen separate events 66000
Aug-11 TH11-35 REM 280704 - Bobby McFerrin 7201 Spouse used one of four ticekts 1800
Sep-11 JOHN HUTTON Annual Pork BBQ 2600 Spouse used one of two tickets 1300
Oct-11 JOHN HUTTON Colours In The Storm - Tickets 4000 Spouse used one of two tickets 20 00
Nov-11 JOHN HUTTON Huttonvilie United Church Shore Supper - Oct 2011 3000 Spouse used one of two tickets 1500
Dec-11 TH1147 BCB Christmas at The Rose 4000 Spouse used one of two tickets 20 00
Feb-12 JOHN HUTTON Huttonvilie United Church Groundhog Day Supper - Feb 212 3000 Spouse used one of two tickets 1500
Mar-12 JOHN HUTTON Huttonvilie United Church Ham Supper - Mar 2212 3200 Spouse used one of two tickets 1600
Apr-12 2012-18 Rose Summer Series Subscription 15611 Spouse used one of two tickets at four separate events 78 06
May-12 TJ THEATRE 12-30 20122013 Rose Theatre Subscription 57729 Spouse used one of two tickets at six separate events 288 65
Jun-12 JOHN HUTTON Norval United Church Chicken BBQ - Jun 212 2600 Spouse used one of two tickets 13 00
Jun-12 JOHN HUTTON Huttonvilie UC Lobster Dinner - Jun 1512 8000 Spouse used one of two tickets 40 00
Sep-12 STE LOUISE OUTREACH CENTRE OF PEEL 30th Anniversary Gala - Tickets 6000 Spouse used one of two tickets 30 00
Sep-12 JOHNHUTTON 2 tickets to Union PresbyterianChurch Pork BBQ - Sep 2912 3000 Spouse used one of two tickets 15 00
Oct-12 CHINGUACOUSY LIONS CLUB 2 Tickets - Anniversary Dinner 13000 Spouse used one of two tickets 65 00
Nov-12 SHARE AGRICULTURE FOUNDATION Share Concert 5000 Spouse used one of two tickets 25 00
Dec-12 TRF DECEMBER 2012(1) Christmas at the Rose 12000 Spouse used one of two tickets al two separate events 7500
Feb-13 BRAMPTON BOARD OF TRADE Mayors Luncheon 11000 Spouse used one of two tickets 55 00
Feb-13 CANADA SKATES Jan 12 Performance Tickets 8000 Spouse used one of two tickets 4000
Apr-13 JOHNHUTTON 2 Tickets for Huttonvilie United Church Ham Dinner 3000 Spouse used one of two tickets 1500
May-13 ROTARY CLUBOF BRAMPTON- HEART LAKE 8 Tickets For Annual Poor Boys ampGirts Luncheon 28000 Spouse used one of eight tickets 35 00
May-13 JOHNHUTTON Norval UC Chicken BBQ 3000 Spouse used one of two tickets 15 00
May-13 Jul-13
Rose Theatre Rose Theatre
2 Senior Subscriptions Rose Orchestra Tickets for The Santaland Diaries amp 1314 Subscription
39600 53450
Spouse used one of two tickets at six separate events Spouse used one of two tickets at six separate events
19800
267 25
Oct-13 ROSE THEATRE Retruned tickets for Jesse Cook amp Santaland Diaries (14950) Tickets returned (7475)
Aug-13 JOHN HUTTON Chingacousy Lions Annual Steak BBQ - 2 Tickets 4000 Spouse used one of two tickets 2000
Sep-13 ROSE THEATRE 2 Tkts C Hadfield Nov 26713 12100 Spouse used one of two tickets 60 50
Od-13 JOHNHUTTON 2 Ttckets for Union Presbyterian Chruch 3000 Spouse used one of two tickets 15 00
Od-13 FEDERATION OF FILIPINO CANADIANS 3 Tickets Harvest Breakfast 7500 Spouse used one of three tickets 25 00
Oct-13 SHARE AGRICULTURE FOUNDATION 2 Tickets for SHARES Annual Dinner 15000 Spouse used one of two tickets 75 00
Apr-13 Oct-13
Rose Theatre BRAMPTON BEAST HOCKEY CLUB
Rose Summer Theatre Tickets
Founders Club Seats
21700 Spouse used one of two tickets at four separate events 131515 Seasons tickets purchased Councillorattended games with spouse and friends and gave
108 50
73021
some tickets to community volunteers No specific record of attendees
Dec-11 BELL CANADA Dec 211 10667 Expense paid twice 10667
Dec-11 JOHNHUTTON Bell Canada shyDec11 10667 Expense paid twice 106 67
Dec-13 EDC031 Souvenir-Apr 122013 25888 Donation exceeds limit of S250 888
Total - Term of Council Expense Account Total - Term of Council Expense Account Excluding Tickots for Events at Non-City Facilities (Noto 3)
To be read in conjunction with Deloittes Forensic ReportPrivate and Confidential
Th
e
Da
te
(No
to1)
Co
rpo
rate
Bro
ach
of
Ju
n-2
01
3
Bre
ach
of
Do
c-2
01
1
No
tes
(1)
(2)
(3)
Pri
vate
an
dR
epo
rt
So
Sch
ed
ule
S
Co
rpo
rati
on
of th
e C
ity
of
Bra
mp
ton
A
mo
un
ts R
epa
yab
le f
or J
oh
n H
utt
on
Ven
do
r N
am
e
Des
crip
tio
n o
f E
xpo
nso
A
mo
un
t D
eloi
tte
Fin
ding
A
mo
un
t R
epa
yab
le (
No
to 2
) (N
ote
1)
(No
tel)
(N
ote
1)
Acco
un
ts
Lu
nch
an
d D
inn
er
Sp
on
so
rsh
ip P
oli
cy
Car
abra
m O
peni
ng C
erem
on
ies
100
00
Sp
ou
se u
sed
one
of tw
o ti
cket
s
Not
a a
n ev
ent
cove
red
by P
olic
y 14
50
Po
licy -
Co
mm
un
ity U
se o
f S
uit
e P
oli
cy 1
42
0
Po
wer
Ad
e S
uit
e -
Bra
mp
ton
Bat
tali
on
500
00
Att
ende
d g
am
e w
ith
fam
ily
To
tal
-C
orp
ora
te A
cco
un
ts
Tot
al bull
Cor
pora
te A
cco
un
ts E
xclu
ding
Tic
kets
for
Eve
nts
at
Non
-Cit
y F
acil
itie
s (N
ote
3)
Sour
ce
Del
oitt
e F
oren
sic
Rep
ort d
ated
Jul
y 3
02
01
4
Am
ount
rep
ayab
le i
nclu
des
sale
s ta
xes
Cit
yfa
cilit
ies
incl
udet
heR
ose
The
atre
and
Pow
erA
deC
entr
e
To
be r
ead
in c
onju
ncti
on w
ith
Del
oitt
es
For
ensi
c C
on
fid
enti
al
Schedule 6
The Corporation of the City of Brampton Amounts Repayable for Gael Miles
Date Vendor Name
(Note 1) (Note 1)
Term of Council Expense Account
Breach of Expense Policy
Jun-11 ROTARY CLUB OF BRAMPTON SOUTH
May-12 AMEX-BBOT Oct-12 ROSE THEATRE
Dec-12 GAEL MILES
Jul-13 GAEL MILES
Apr-12 MARKETING PAD INC Apr-13 MARKETING PAD INC Dec-13 GAEL MILES
Aug-13 ROGERS ATampT WIRELESS Dec-13 GAEL MILES
Corporate Accounts
Breach of Lunch and Dinner Sponsorship Policy
Jun-2012
Breach of Expense Policy
Jun-2013
Description of Expense (Note 1)
Lobster amp Chicken Dinner - fundraising project Business Person of the year Gala 4 Tickets bull Rose Orchestra Gala
Rotary Fundraiser 4 tickets for Rotary Club Brampton South Web Hosting Fee Hosting Website Miles bull National Safety Conference Chicago bull mileage Aug113 Miles - National Safety Conference Chicago - Per diem
Brampton Arts Council Golf and Dinner
FCM Vancouver Per Diem
Amount Deloitte Finding
(Note 1)
30000 Spouse used one of two tickets 61236 Family used three of six tickets (spouse and daughters) 60000 Spouse used one of four tickets 25000 Spouse used one of two tickets 300X Spouse used one of four tickets
5088 Static website last used for election campaign Charge should be $17299 17299 Static website last used for election campaign 71192 Mileage claim not reduced by 160km to reflect car allowance 15297 Personal calls $10 not reimbursed Councillor stated she intends to reimburse
42500 Per diem claimed for lunch that was available at the conference
Total bull Term of Council Expense Account Total - Term of Council Expense Account Excluding Tickets for Events at Non-City Facilities (Note 3)
48000 Councillor did not attend the event Spouse and guest attended Policy required return of tickets for distribution according to guest protocol
35377 Meals claimed on June 4th 2013 Councillor returned early from tnp on June 3rd 2013 Councillor stated that she intends to repay this amount
Total bull Corporate Accounts Total - Corporate Accounts Excluding Tickets for Events at Non-City Facilities (Note 3)
Amount Repayable
(Note 2)
15000
68000
15000
12500
7500
19210
19210
8320
1000
ISPO
167240
Notes
d) Source Deloitte Forensic Report dated July 30 2014 Amount repayable includes sales taxes(2)
(3) City facilities include the Rose Theatre and PowerAde Centre
To be read in conjunction with Deloittes Forensic ReportPrivate and Confidential
Schedule 7
The Corporation of the City of Brampton Amounts Repayable for Elaine Moore
Date
(Note 1)
Vendor Name
(Note 1)
Description of Expense (Note 1)
Amount
(Note 1) Deloitte Finding
Amount Repayable (Note 2)
Term of Council Expenso Account
Breach of Expense Policy
Jan-11 ROBBIE BURNS
Mar-11 UNITED ACHIEVERS CLUB
Oct-11 BRAMPTON ACCCC
Feb-12 AMEX shyLORNE SCOTS
Apr-12 TH-12-15
Jun-12 TJ TH-12-40
Feb-13 UNITED ACHIEVERS CLUB
Mar-13 AMEX shyLORNE SCOTS
Mar-13 AMEX - WOHC FOUNDATION
Jun-13 BRAMPTON BEAST HOCKEY CLUB
Oct-12 OLIVE BRANCH OF HOPE
Dinner Dance bull Jan 2911
Celebrity Men Who Cook - Table of 8 Christmas Party bull Table of 8 Robbie Burns Dinner Dance Tickets
Brampton Symphony Orchestra Tickets - Order 9 299057 bull May 512 Tickets for Brampton Global jazz amp Blues Festival Series Celebrity Chef - 2 Tickets Robbie Bums Dinner Dance Tickets
Toronto Maple Leafs Alumni Game Founder Club Seats
Celebrate Life Fundraiser
40000 32000 32000 33110 32000
45600 9000
18000 6000
1315 15 300ro
Spouse used one of eight tickets No information on use of other tickets Spouse used one of eight tickets No information on use of other tickets Spouse used one of eight tickets No information on use of other tickets Tickets used by family including spouse Other non-famiJyattendees Tickets used by family including spouse Other non-family attendees
Spouse used one of four tickets at three separate events Spouse used one of two tickets Spouse used one of four tickets Spouse used one of four tickets Spouse used three tickets Remainder of games donated to specific community group Family members used two tickets
5000
4000
4000
12416
8000
11400
4500
4500
1500
7302
7500
Total - Term of Council Expense Account
Total - Term of Council Expense Account Excluding Tickets for Events at Non-City Facilities (Note 3)
70118
Notes
(1) (2) (3)
Source Deloitte Forensic Report dated July 302014 Amount repayable includes sales taxes City facilities include the Rose Theatre and PowerAde Centre
7=
To be read in conjunction with Deloittes Forensic ReportPrivate and Confidential
Schedule 8
The Corporation of the City of Brampton Amounts Repayable for Paul Palleschi
Date
(Notel) Vendor Name
(NotoD
Description of Expenso (NotoD
Amount
(NotoD Dololtto Finding Amount Ropayablo (Noto 2)
Term ofCouncil Exponso Account
preach of Expense Policy May-13 Nov-13
BRAMPTONBEAST HOCKEYCLUB PAUL PALLESCHI
2 Seats for Founders Club Reimbursement for Beast Tickets
131515 Personal purchase of seasons tickets (131515) Reimbursement of personal purchase Reimbursement should be S1460
146041
(131515)
Total-Term of Council Exponso Account Total -Term of Council Expenso Account Excluding Tickets for Evonts at Non-City Facilities (Noto 3)
Notes
(1) Source Deloitte Forensic Report dated July 302014 (2) Amount repayable includes sales taxes (3) City faciixies includethe Roso Theatre and PowerAde Centre
To be read in conjunction with Delottes Forensic Report Private and Confidential
Sch
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ts
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(No
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m
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ach
of
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-11
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-11
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-12
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May
-12
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ach
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vate
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Co
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rate
Ca
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cie
s a
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Pro
ced
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s
Sour
ce
Del
oitt
e F
oren
sic
Rep
ort
date
d Ju
ly 3
0 2
014
Am
ount
rep
ayab
le i
nclu
des
sale
s ta
xes
Cit
yfa
cilit
ies
incl
udet
he R
ose
The
atre
and
Pow
erA
de C
entr
e
Co
nfi
den
tia
l
Des
crip
tio
n o
f E
xpen
se
(No
toD
Bea
t T
he M
id W
inte
r B
lue I
V -
Fu
nd
rais
er
2 T
icke
ts f
or G
race U
nte
d F
un
dra
iser
KA
BA
KO
S T
hea
tre T
ickets
-D
ec 9
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Tic
kets
for
And
re P
hiE
ppe
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non
Tic
kets
for
Ro
bb
ie B
um
s D
inn
er D
an
ce
Cle
rgy
App
reci
atio
n D
inne
r T
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tre T
ickets
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ual
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dral
sing
dinn
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Apr
14
12
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ickets
for
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ul
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rk)
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ieB
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ns
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t
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bb
ie B
um
s D
inn
er a
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nce
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ino
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nera
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nce
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bb
ie B
urn
s D
inn
er a
nd
Da
nce
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bb
ie S
um
Din
ner
amp D
an
ce
FC
M -
Air
fare
-S
po
use
Car
abra
m O
peni
ng C
erem
onie
s
AM
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tta
wa
-A
cco
mm
od
ati
on
s
Am
ou
nt
Ro
pa
yab
io (
No
to
21
95
00
40
00
18
00
0
13
66
0
45
00
40
00
57
70
45
00
98
50
12
5 0
0
45
00
40
00
45
00
45
00
Am
ou
nt
Del
oit
te F
ind
ing
(N
oto
D
190
00
Sp
ou
se u
sed
one
of t
wo
tick
ets
600
0 S
po
use
use
d o
ne o
f tw
o ti
cket
s
360
00
Sp
ou
se u
sed
one
of t
wo
tick
ets
Cou
ncJo
r st
ated
he
inte
nds
to r
eim
burs
e
273
20
Sp
ou
se u
sed
one
of t
wo
tick
ets
Co
un
do
r st
ated
he
inte
nds
to r
eim
burs
e
839
0 S
po
use
use
d on
e of
tw
o ti
cket
s 80
00
Sp
ou
se u
sed
one
of t
wo
tick
ets
102
69
Sp
ou
se u
sed
one
of t
wo
tick
ets
Cou
ncil
or s
tate
d he
Int
ends
to
reim
burs
e
135
00
Sp
ou
se u
sed
one
of
thre
e ti
cket
s
197
00
Sp
ou
se u
sed
one
of t
wo
tick
ets
25
0 00
S
po
use
use
d on
e of
tw
o ti
cket
s
90 0
0 S
po
use
use
d o
ne o
f tw
o ti
cket
s
60
00
S
po
use
use
d on
e of
tw
o b
cket
s
135
00
Sp
ou
se u
sed
one
of t
hree
bck
ets
9
00
0
Sp
ou
se u
sed
one
of t
wo
bck
ets
103
25
Ca
rd u
sed
for
per
son
al
pu
rch
ase
-N
ot r
eim
bu
rsed
To
tal
bull T
erm
of
Co
un
cil
Exp
on
so A
cco
un
t
Tot
al bull
Ter
m o
f C
ounc
il E
xpen
so A
cco
un
t E
xclu
ding
Tic
kets
for
Eve
nts
at
Non
-Cit
y F
acil
itie
s (N
oto
3)
100
00
Spou
se u
sed
one
of tw
o ti
cket
s N
ot a
an
even
t co
vere
d by
Pol
icy
14 5
0
108
5 18
H
otel
Ml i
nclu
des
pers
onal
cha
rges
for
add
itio
naln
ight
s an
d ro
om s
ervi
ce
Fna
nce
coul
d no
t fin
d re
paym
ent
of c
ha
rges
To
tal
-Co
rpo
rate
Acco
un
ts
Tot
al -
Co
rpo
rate
Acc
ou
nts
Exc
ludi
ng T
icke
ts f
or E
ven
ts a
t N
on-C
ity
Fac
iWkt
s (N
ote
3)
To
be r
ead
m c
onju
ncti
on w
ith
Det
ofl
es
For
ensi
c
Schedule 10
The Corporation of the City of Brampton Amount Repayable for John Sprovieri
Dato Vendor Name Description of Expense Amount Deloitte Finding Amount Repayablo (Noto 2) (Note 1) (NotoD (Note 1) (Noto 1)
Ternof Council Expense Account
Broach of Expense Policy
Mar-11 FILIPINO ATHLETIC ASSOCIATION OF Dinner Dance Tickets - Feb 16711 5000 Spouse used one of two tickets 2500
Feb-12 I ROCK PINK CANCER RELIEF INC Sponsorship 500 00 Spouse used one of ten tickets 5000
May-12 ST MARGUERITE DYOLMLLE PARISH Benefit Dinner Dance 18500 Spouse used one of two tickets 9250
May-13 ST MARGUERITE DYOUVILLE PARISH Tickets For Fr James Tobin 50th Anniversary Event 13000 Spouse used one of two tickets 6500
Jul-13 WILLIAM OSLER HEALTH SYSTEM FOUNDATION Osier Foundation Benefit Conceit 50000 Spouse used one of two tickets 25000
Dec-13 JOHN SPROVIERI Meals per diem for India trade mission 1275 00 Three meals per day claimed before trip Trip Itinerary indicates that many meals were provided 7500
on Trade Mission
Total bull Term of Council Expense Account Total - Term of Council Expense Account Excluding Tickets for Events at Non-City Facilities (Note 3)
Corporato Accounts
Broach of Policy - Community Use of Suite Policv 1420
Dec-2011 PowerAde Suite - Brampton Battalion 500 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 500 00
Jan-2012 PowerAde Suite - Brampton Battalion 50000 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1450 50000
Feb-2012 PowerAde Suite - Brampton Battalion 200 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 200 00
Oct-2012 PowerAde Suite - Brampton Battalion 200 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 20000
Jan-2013 PowerAde Suite - Brampton Battalion 200 00 Tickets residentprovided to same did not meet tho business purpose criteria in Policv 14 2 0 200 00
Jan-2013 PowerAde Suite - Brampton Beast 200 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 20000
Jan-2013 PowerAde Suite - Brampton Beast 200 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 200 00
Total bull Corporate Accounts Total bull Corporate Accounts Excluding Tickets for Events at Non-City Facilities (Note 3
Notes
(1) (2) (3)
Source Deloitte Forensic Report dated July 302014 Amount repayable includes sales taxes City facilities include the Rose Theatre and PowerAde Centre
(jo
o
To be read in conjunction with Delorttes Forensic ReportPrivate and Confidential
K3-3I
SECTION GENERAL
SUBJECT Lunch and Dinner Sponsorship POLICY 1450
EFFECTIVE January 26 2005 REPLACES Policy dated March 12001 PAGE 1 of 3
APPROVED BY CW024-2001 CW031-2005 PROCEDURES UPDATED BY na
POLICY STATEMENT
This policy sets forth a coordinated approach for managing the Corporations sponsorship participation at community based lunch and dinner events to ensure that the Citys support and attendance at such events is visible
PURPOSE
The policy outlines a procedure as to how the Mayor Councillors and staff register for an event prioritizes booking and addresses the process to be followed when bookings change in keeping with the intent to ensure that the Citys presence at events is visible
In order to manage requests for sponsoring dinner and lunch events the MAJOR dinner and lunch policy supports the purchase of table(s) at each approved event to a budget amount approved each year
SCOPE
The policy applies to the Mayor Councillors City Employees and communitybusiness representatives (eg volunteers)
The policy does not apply to persons who are registered for an event yet are unable to attend the event due to illness or unforeseen circumstances
PROCEDURE
Each year staff shall submit a report to Council through Committee of Council recommending a list of community lunch and dinner events to be sponsored under this policy
For lunch events a Councillor may register for a maximum of one ticket For dinner events a Councillor shall have the option to register for a maximum of two tickets for himherself and a guest A guest can include a family member friend or other associate
www brampton ca
K3-32
SECTION GENERAL POLICY 1450SUBJECT Lunch and Dinner Sponsorship
EFFECTIVE January 26 2005 REPLACES Policy dated March 1 2001 PAGE 2 of 3
APPROVED BY CW024-2001 CW031 -2005 PROCEDURES UPDATED BY na
Upon approval of the annual events to be sponsored by the City staff shall publish the list of sponsored events and circulate it to the Mayor and Councillors so that individual Councillors may indicate their preference The Mayor and Councillors would select the events they wish to attend and notify the Council Office Supervisor The Council Office Supervisor shall coordinate with PR to arrange registration
When tickets are not available in advance of the event Councillors andor staff shall attend the registration table on the day of the event to confirm seating or table assignment
Registered Councillors shall confirm with the Council Office Supervisor their intention to attend or cancel at least one week before the event date for which heshe is registered
Registrants who cancel their booking should notify the Council Office Supervisor A waiting list will be referred to at this time and the guest protocol outlined below shall be followed
Registrants who attend the event as a guest of a non-city party and do not notify the City of Brampton of their decision not to use the City purchased ticket(s) shall be required to reimburse the City for the equivalent of the registration from their Councillor Expense Account or personal funds
Should reservations for a table not be fully pre-registered one week before the event Economic Development amp Public Relations staff shall invite alternates based on the following guest protocol
bull Councillors
bull Members of Senior Management
bull City Staff bull Board Members of CommunityService Clubs Business Associations other Community
Associations
bull Economic Development Contacts bull Volunteers on City Committees Programs and Activities
Friends and family members related to the above categories are not permitted unless they are a guest of the Mayor Councillor or staff member also in attendance at the event
bullv
niiniiiiMSn iiiniiiiilfiljlfn
CITY OF BRAMPTON
www brampton en
K3-33
SECTION GENERAL
SUBJECT Lunch and Dinner S ponsorship POLICY 1450
EFFECTIVE January 26 2005 REPLACES Policy dated March 1 2001 PAGE 3 of 3
APPROVED BY CW024-2001 CW03 1-2005 PROCEDURES UPDATED BY na
Members of Senior Management Team are encouraged to attend events which relate to the services offered by their respective departments
ACCOUNTABILITY
Staff in the Economic Development amp Public Relations Department shall select the events prepare reports arrange for registration and payment of the City sponsorship and coordinate the distribution of tickets (if applicable) in advance of the event The Council Office Administrative staff shall coordinate the scheduling of the respective registrant with the Economic Development amp Public Relations Department Through Committee of Council City Council shall approve the annual list of events to be sponsored under this policy
The Economic Development amp Public Relations Department shall report annually to the Council Office Committee with respect to the policy effectiveness
ADMINISTRATION
The Economic Development and Public Relations Department shall administer this policy in cooperation with the Council Office of the Council and Administrative Services Division of the Management and Administrative Services Department
CONTACT
Mara Ciccotelli Administrative Assistant Economic Development amp Public Relations Department 905shy874-2145
Linda Mclnnis Council Office Supervisor 905-874-2639
CITY OF BPAMPTOM
www brampton c a
K3-3H
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 1 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
POLICY STATEMENT
The City of Brampton rented suite at the Brampton Centre for Sports amp Entertainment (BCSE) is available for public use by Bramptons community groups at no charge subject to provisions of this policy and the operators of the BCSE
The City of Brampton also has access through contract with the BCSE to a limited number of events in a second suite The use of this second suite is also included in this policy
PURPOSE
The City of Brampton rents a suite (121) at the Brampton Centre for Sports amp Entertainment (BCSE)
The suite shall be used by the Mayor and members of City and Regional Council for the following business purposes only
bull To support or sponsor the activities including fund raising initiatives of local community groups bull To recognize and promote the efforts and goodwill of community groups bull To promote economic development bull As part of a rewards and recognition program for leaders in the community
SCOPE
This policy establishes the use of the suite and identifies a process for distributing events to the community at large For the purpose of this policy community groups means volunteer non-profit community groups located in Brampton as well as registered charities whose services are available to Brampton residents The City of Brampton use of the rented suite shall only be used for the businesses purposes outlined above
CITY O P T O M
wwwcitybramptononca
kV3gtpound
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 2 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
PROCEDURE
Upon receiving the event information (either a schedule of events or flyer announcement for an unscheduled event) the Mayor and Members of Council shall contact the Business Development amp Public Relations Department to reserve their selected dates
Preferably a host shall attend the selected events Schedules and sign-up instructions shall also be posted on the Council Bulletin Board for information The policy will be administered on a first come first serve basis for Mayor and Members of City Council Staff shall monitor the usage of the suite
Distribution of Events
Commencing in each year all events that have been scheduled as of August 1 for the following season (September 1 to August 31) will be allocated for each of the following purposes according to the following priorities
Priority 1 Recognition Sponsorship of community groups Priority 2 City businesseconomic development activities
Scheduled Events
Any events scheduled in advance at the BCSE shall be available to the Mayor and Members of City Council The selection of a community group as defined in this policy shall be determined by the Member of Council (The Host) who booked the suite for the event
Business Development amp Public Relations staff shall provide the event host with tickets in advance of the game and in turn the host shall distribute the tickets to the community group(s) of their choice
Potential interest from more than one Member of Council for a particular event will be accommodated through either the second suite the City of Brampton has access to or shall be accommodated in another vacant suite at the BCSE For the latter the cost of the suitetickets and foodbeverage expenses shall be charged at the market rate offered by the BCSE All effort will be made by staff through its contact with the BCSE to accommodate multiple requests for single events
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IF QHAIVIPTOrg
wwwcitybramptononca
k3-3k
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 3 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
If there are events remaining after all requests by Members of City Council have been accommodated the box will be offered to community groups directly by staff for use in fundraising recognition of
volunteers or for charitable purposes To ensure fairness and equity no group will be offered the box more than once each year (unless no other community group expresses an interest in a particular event)
Unscheduled Events
All members of City Council will be advised of unscheduled events The event will be communicated in writing to the Mayor and each Member of Council with a request to respond within a specified period of time
If there are no conflicts the suite will be allocated as requested If there are conflicts staff will arrange to accommodate each request in the second suite or another vacant suite(s) at full cost to the host (tickets suite food and beverage) If no elected officials are interested in using the box for the event it will be offered to a community group by staff
Expenses Tickets
Each suite seats 14 Each allocation includes 10 box tickets at no charge An additional four box tickets can be purchased at the ticket price established for the particular events Tickets are not available during playoff games associated with major sporting leagues such as the OHL or NWHL The suite is available however and all tickets must be purchased at face value
Expenses Catering
Catering orders are the responsibility of the host using the suite When the suite has been reserved by the Mayor and members of Council catering orders will be the responsibility of the host coordinating the box for the event of the day The host will be reimbursed for catering expenses according to the City of Brampton expense policy
Catering expenses associated with non-City use are the responsibility of the individual or group using the box
CITY OF ORAMPTON
wwwcitybramptononca
K3-31
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 4 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
ACCOUNTABILITY
The Business Development amp Public Relations Department ensures the policy is administered complied with and reviewed each year The allocation process shall be reviewed by Administration amp Finance Committee of City Council on an annual basis
ADMINISTRATION
The public suite is funded through the general government cost centre and is administered by the Business Development amp Public Relations Department All allocations for use of the suite shall be coordinated by assigned staff A schedule of events and bookings will be maintained and will be made available at all times
CONTACT
Primary Dennis Cutajar Executive Director Business Development amp Public Relations (905-874-2698)
Secondary Mara Ciccotelli Administrative Assistant Business Development amp Public Relations (905-874-2145)
CITY OP QPAMPTOM
wwwcitybnimptononca
K3-^
The Corporation of the City of Brampton Summary of Amounts Repayable
Term of Council CorporateReference Total
Expense Accounts Accounts
Councillor Callahan Schedule 1 1740950 5000 1745950
Councillor Dhillon Schedule 2 1853 42884 44737
Councillor Gibson Schedule 3 37402 200000 237402
Councillor Hames Schedule 4 52020 52020-
Councillor Hutton Schedule 5 519195 55000 574195
Councillor Miles Schedule 6 167240 54000 221240
Councillor Moore Schedule 7 70118 70118-
-Councillor Palleschi Schedule 8 14526 14526
Councillor Sanderson Schedule 9 115245 46155 161399
Councillor Sprovieri Schedule 10 55750 200000 255750
2774299 603038 3377338
The Corporation of the City of Brampton Summary of Amounts Repayable Excluding Tickets for Events at Non-City Facilities
Term of Council CorporateReference
Expense Accounts Accounts
Councillor Callahan Schedule 1 1706450 1706450-
Councillor Dhillon Schedule 2 1853 42884 44737
Councillor Gibson Schedule 3 12100 200000 212100
Councillor Hames Schedule 4 31020 31020-
Councillor Hutton Schedule 5 444603 50000 494603
Councillor Miles Schedule 6 64240 54000 118240
Councillor Moore Schedule 7 26702 26702-
-Councillor Palleschi Schedule 8 14526 14526
Councillor Sanderson Schedule 9 58745 41155 99899
Councillor Sprovieri Schedule 10 7500 200000 207500
2367739 588038 2955777
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To
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Th
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Sch
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Co
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Acc
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otel
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So
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Fo
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Rep
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da
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2
01
4
Am
ou
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rep
aya
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in
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des
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les
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s C
ty f
acl
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ude
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se T
heat
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To
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Schedule 3
The Corporation of the City of Brampton Amounts Repayable for Grant Gibson
Date Vendor Namo
(Note 1) (Note 1)
Torm of Council Exponso Account
Breach of Expenso Policy
Dec-10 P-CARD - ZONTA CLUB OF BRAMPTON
Jan-11 TRANSFER JOURNAL JAN 2011
Aug-11 TH11-34 Jun-12 TJTH-12-39
Nov-12 ZONTA CLUB OF BRAMPTON - CALEDON May-13 BRAMPTON BEAST HOCKEYCLUB
Corporato Accounts
Breach of Policy - Community Use of Suite Policy 1420
Jan-2011
Feb-2011
Mar-2011
Jan-2012
Notes
Source Deloitte Forensic Report dated July 302014(1) (2) Amount repayable includes sales taxes
(3) City facilities includethe Rose Theatre and PowerAde Centre
Description of Expenso (Note 1)
ZONTA CLUB tickets G Gibson
Tickets for The Good The Bad The Ugly - Feb 26710 Art of Jazz Festival Passes
Tickets for Brampton Global Jazz amp Blues Festival Series Women of Achievement
Founder Club Seats
PowerAde Suite - Brampton Battalion PowerAde Suite - Brampton Battalion PowerAde Suite - Brampton Battalion PowerAde Suite - Brampton Battalion
Amount Dolortte Finding
(Note 1)
16209 Spouse used one of two tickets 5000 Spouse used one of two tickets
16000 Spouse used one of eight tickets 456 00 Spouse used one of four tickets for some nights
9000 Spouse used ticket 131515 Donated tickets to specified community group except for 3 games attended with spouse
Total bull Term of Council Expense Account Total - Term of Council Expense Account Excluding Tickets for Evonts at Non-City Facilities (Note 3)
50000 Councillor attended with wife and some family members No specific record of other attendees 50000 Councillor attended with wife and some family members No specific record of other attendees 50000 Councillor attended with wife and some family members No specific record of other attendees 50000 Tickets provided to local Brampton family and mends
Total bull Corporato Accounts Total bull Corporato Accounts Excluding Tickets for Events at Non-City Facilities (Note 3)
Amount Repayablo (Note 2)
9000
2500
2000
7600
9000
7302
37402
500 00
500 00
500 00
50000
200000
7^
SO
To be read in conjunction with Deloittes Forensic ReportPrivate and Confidential
Schedule 4
The Corporation of the City of Brampton Amounts Repayable for Sandra Hames
Date Vendor Namo Description of Expenso Amount Doloitto Finding Amount Repayable (Note 2)
(Noto 1) (Noto 1) (Noto 1) (Noto 1)
Term of Council Exponso Account
Broach of Expense Policy
Jun-11 ROTARY CLUB OF BRAMPTON SOUTH Lobster amp Chicken Dinner - Fundraising Project 30000 Spouse used one of four tickets 7500
Jul-11 CHINGUACOUSY LIONS CLUB BBQ Fundraiser Tickets 8000 Spouse used one of two tickets 4000
Jul-11 SANDRA HAMES Lobster Fest Tickets 15000 Spouse used one of two tickets 7500
Aug-11 Oct-11
2011-37 2011-41
Cabaret Ticket 283871
Symphony Tickets Subscription 12698 Spouse used one of four tickets No information on use of other 2 tickets 40000 Spouse used one of two tickets in series One series donated to specific community group No
3700
4000
information on use of other 3 series
Oct-12 ROSE THEATRE 4 Tickets shyRose Orchestra Gala 60000 Spouse used one of four tickets No information on use of other 2 tickets 15000
Jul-13 CHINGUACOUSY LIONS CLUB Chinguacousy Lions B8Q bull 2 tickets 4000 Spouse used one of two tickets 2000
Jul-11 SANDRA HAMES Ottawa Business - Jun 30 - Jul 2 - Mileage 49296 Mileage claim was not reduced by 160km to reflect monthly car allowance 8320
Total bull Term of Council Expenso Account Total - Term of Council Expenso Account Excluding Tickots for Events at Non-City Facilities (Note 3)
Notes
(1) Source Deloitte Forensic Report dated July 30 2014
(2) (3)
Amount repayable includes sales taxes City facilitiesinclude the Rose Theatre and PowerAde Centre
7^
To be read in conjunction with Deloittes Forensic ReportPrivate and Confidential
Schedule 5
The Corporation of the City of Brampton Amounts Repayable for John Hutton
Date
(Note 1)
Vendor Name
(Note 1)
Description of Expense (Noto 1)
Amount
(Note 1) Deloitte Finding Amount Repayable (Note 2)
Torn) of Council Exponso Account
Breach of Expense Policy
Jan-11 NPC ALUMNI ASSOCIATION Membership - 2 years 4 hardcopy of blue book 15050 Two year membership Not a community membership 150 50
Feb-12 ALUMNI ASSOCIATION OF THE NPC Membership Renewal 15050 Two year membership Not a community membership 150 50
Jan-13 ALUMNI ASSOCIATION OF THE NPC SCHOOL 2013 Membership 75 25 One year membership Not a community membership 7525
Dec-13 NPC ALUMNI ASSOCIATION NPC Alumni - membership 7525 One year membership Not a community membership 7525
May-11 ONTARIO PARKS ASSOCIATION Ontario Parks Association Anniversary- Registration 30000 Not an eligible professional and busines development expense 30000
Nov-11 ONTARIO PARKS ASSOCIATION Refund of Golf Fees (14000) Refund relates to OPA registration (golf fees) (14000)
Aug-11 JOHN HUTTON Ontario Parks Association - Aug 19 - 2111 - Accomodations 37290 Not an eligible professional and busines development expense 372 90
reimbursement
Sep-11 JOHN HUTTON Ontario Parks Association 12595 Not an eligible professional and busines development expense 135 00
Jul-11 ONTARIO PARKS ASSOCIATION Donation - OPAs 75th Anniv Legacy Garden 50000 Not an eligiblecommunity involvement expense Counallor intended donation to be from 500 00
City (not his account) Dec-10 OLDTIMER BENEFIT HOCKEY NHL Alumni Benefit Hockey Game - Feb 4 7571 Spouse used one of four tickets 1893
Jan-11 TRANSFER JOURNAL JAN 2011 Tickets for The Good The Bad The Ugly - Feb 26710 5000 Spouse used one of two tickets 25 00
Feb-11 JOHN HUTTON 2 Tickets to Huttonvilie UC Groundhog Supper - Feb 311 3000 Spouse used one of two tickets 15 00
Mar-11 BRAMPTON shyHEART LAKE ROTARY CLUB 20th anniversary tickets - Mar 2611 10000 Spouse used one of two tickets 50 00
May-11 JOHN HUTTON Huttonvilie U C Ham Dinner - Apr 1411 3000 Spouse used one of two tickets 1500
May-11 TJ-2011-17 Brampton Symphony Subscription 30000 Spouse used one of two tickets for five separate events 150 00
Jun-11 JOHN HUTTON Tickets for FFCP Spring Breakfast amp norval UC BBQ 6600 Spouse used one of two tickets 33 00
Jul-11 JOHN HUTTON Huttonvilie U C Lobster Dinner - Jun 17 amp Home Church Beef BBQ - Jun 10400 Spouse used one of two tickets 52 00
11
Jul-11 TH-11-25 ORDER 0274628 Subscription to various Rose Theatre events 132000 Spouse used one of two tickets for thirteen separate events 66000
Aug-11 TH11-35 REM 280704 - Bobby McFerrin 7201 Spouse used one of four ticekts 1800
Sep-11 JOHN HUTTON Annual Pork BBQ 2600 Spouse used one of two tickets 1300
Oct-11 JOHN HUTTON Colours In The Storm - Tickets 4000 Spouse used one of two tickets 20 00
Nov-11 JOHN HUTTON Huttonvilie United Church Shore Supper - Oct 2011 3000 Spouse used one of two tickets 1500
Dec-11 TH1147 BCB Christmas at The Rose 4000 Spouse used one of two tickets 20 00
Feb-12 JOHN HUTTON Huttonvilie United Church Groundhog Day Supper - Feb 212 3000 Spouse used one of two tickets 1500
Mar-12 JOHN HUTTON Huttonvilie United Church Ham Supper - Mar 2212 3200 Spouse used one of two tickets 1600
Apr-12 2012-18 Rose Summer Series Subscription 15611 Spouse used one of two tickets at four separate events 78 06
May-12 TJ THEATRE 12-30 20122013 Rose Theatre Subscription 57729 Spouse used one of two tickets at six separate events 288 65
Jun-12 JOHN HUTTON Norval United Church Chicken BBQ - Jun 212 2600 Spouse used one of two tickets 13 00
Jun-12 JOHN HUTTON Huttonvilie UC Lobster Dinner - Jun 1512 8000 Spouse used one of two tickets 40 00
Sep-12 STE LOUISE OUTREACH CENTRE OF PEEL 30th Anniversary Gala - Tickets 6000 Spouse used one of two tickets 30 00
Sep-12 JOHNHUTTON 2 tickets to Union PresbyterianChurch Pork BBQ - Sep 2912 3000 Spouse used one of two tickets 15 00
Oct-12 CHINGUACOUSY LIONS CLUB 2 Tickets - Anniversary Dinner 13000 Spouse used one of two tickets 65 00
Nov-12 SHARE AGRICULTURE FOUNDATION Share Concert 5000 Spouse used one of two tickets 25 00
Dec-12 TRF DECEMBER 2012(1) Christmas at the Rose 12000 Spouse used one of two tickets al two separate events 7500
Feb-13 BRAMPTON BOARD OF TRADE Mayors Luncheon 11000 Spouse used one of two tickets 55 00
Feb-13 CANADA SKATES Jan 12 Performance Tickets 8000 Spouse used one of two tickets 4000
Apr-13 JOHNHUTTON 2 Tickets for Huttonvilie United Church Ham Dinner 3000 Spouse used one of two tickets 1500
May-13 ROTARY CLUBOF BRAMPTON- HEART LAKE 8 Tickets For Annual Poor Boys ampGirts Luncheon 28000 Spouse used one of eight tickets 35 00
May-13 JOHNHUTTON Norval UC Chicken BBQ 3000 Spouse used one of two tickets 15 00
May-13 Jul-13
Rose Theatre Rose Theatre
2 Senior Subscriptions Rose Orchestra Tickets for The Santaland Diaries amp 1314 Subscription
39600 53450
Spouse used one of two tickets at six separate events Spouse used one of two tickets at six separate events
19800
267 25
Oct-13 ROSE THEATRE Retruned tickets for Jesse Cook amp Santaland Diaries (14950) Tickets returned (7475)
Aug-13 JOHN HUTTON Chingacousy Lions Annual Steak BBQ - 2 Tickets 4000 Spouse used one of two tickets 2000
Sep-13 ROSE THEATRE 2 Tkts C Hadfield Nov 26713 12100 Spouse used one of two tickets 60 50
Od-13 JOHNHUTTON 2 Ttckets for Union Presbyterian Chruch 3000 Spouse used one of two tickets 15 00
Od-13 FEDERATION OF FILIPINO CANADIANS 3 Tickets Harvest Breakfast 7500 Spouse used one of three tickets 25 00
Oct-13 SHARE AGRICULTURE FOUNDATION 2 Tickets for SHARES Annual Dinner 15000 Spouse used one of two tickets 75 00
Apr-13 Oct-13
Rose Theatre BRAMPTON BEAST HOCKEY CLUB
Rose Summer Theatre Tickets
Founders Club Seats
21700 Spouse used one of two tickets at four separate events 131515 Seasons tickets purchased Councillorattended games with spouse and friends and gave
108 50
73021
some tickets to community volunteers No specific record of attendees
Dec-11 BELL CANADA Dec 211 10667 Expense paid twice 10667
Dec-11 JOHNHUTTON Bell Canada shyDec11 10667 Expense paid twice 106 67
Dec-13 EDC031 Souvenir-Apr 122013 25888 Donation exceeds limit of S250 888
Total - Term of Council Expense Account Total - Term of Council Expense Account Excluding Tickots for Events at Non-City Facilities (Noto 3)
To be read in conjunction with Deloittes Forensic ReportPrivate and Confidential
Th
e
Da
te
(No
to1)
Co
rpo
rate
Bro
ach
of
Ju
n-2
01
3
Bre
ach
of
Do
c-2
01
1
No
tes
(1)
(2)
(3)
Pri
vate
an
dR
epo
rt
So
Sch
ed
ule
S
Co
rpo
rati
on
of th
e C
ity
of
Bra
mp
ton
A
mo
un
ts R
epa
yab
le f
or J
oh
n H
utt
on
Ven
do
r N
am
e
Des
crip
tio
n o
f E
xpo
nso
A
mo
un
t D
eloi
tte
Fin
ding
A
mo
un
t R
epa
yab
le (
No
to 2
) (N
ote
1)
(No
tel)
(N
ote
1)
Acco
un
ts
Lu
nch
an
d D
inn
er
Sp
on
so
rsh
ip P
oli
cy
Car
abra
m O
peni
ng C
erem
on
ies
100
00
Sp
ou
se u
sed
one
of tw
o ti
cket
s
Not
a a
n ev
ent
cove
red
by P
olic
y 14
50
Po
licy -
Co
mm
un
ity U
se o
f S
uit
e P
oli
cy 1
42
0
Po
wer
Ad
e S
uit
e -
Bra
mp
ton
Bat
tali
on
500
00
Att
ende
d g
am
e w
ith
fam
ily
To
tal
-C
orp
ora
te A
cco
un
ts
Tot
al bull
Cor
pora
te A
cco
un
ts E
xclu
ding
Tic
kets
for
Eve
nts
at
Non
-Cit
y F
acil
itie
s (N
ote
3)
Sour
ce
Del
oitt
e F
oren
sic
Rep
ort d
ated
Jul
y 3
02
01
4
Am
ount
rep
ayab
le i
nclu
des
sale
s ta
xes
Cit
yfa
cilit
ies
incl
udet
heR
ose
The
atre
and
Pow
erA
deC
entr
e
To
be r
ead
in c
onju
ncti
on w
ith
Del
oitt
es
For
ensi
c C
on
fid
enti
al
Schedule 6
The Corporation of the City of Brampton Amounts Repayable for Gael Miles
Date Vendor Name
(Note 1) (Note 1)
Term of Council Expense Account
Breach of Expense Policy
Jun-11 ROTARY CLUB OF BRAMPTON SOUTH
May-12 AMEX-BBOT Oct-12 ROSE THEATRE
Dec-12 GAEL MILES
Jul-13 GAEL MILES
Apr-12 MARKETING PAD INC Apr-13 MARKETING PAD INC Dec-13 GAEL MILES
Aug-13 ROGERS ATampT WIRELESS Dec-13 GAEL MILES
Corporate Accounts
Breach of Lunch and Dinner Sponsorship Policy
Jun-2012
Breach of Expense Policy
Jun-2013
Description of Expense (Note 1)
Lobster amp Chicken Dinner - fundraising project Business Person of the year Gala 4 Tickets bull Rose Orchestra Gala
Rotary Fundraiser 4 tickets for Rotary Club Brampton South Web Hosting Fee Hosting Website Miles bull National Safety Conference Chicago bull mileage Aug113 Miles - National Safety Conference Chicago - Per diem
Brampton Arts Council Golf and Dinner
FCM Vancouver Per Diem
Amount Deloitte Finding
(Note 1)
30000 Spouse used one of two tickets 61236 Family used three of six tickets (spouse and daughters) 60000 Spouse used one of four tickets 25000 Spouse used one of two tickets 300X Spouse used one of four tickets
5088 Static website last used for election campaign Charge should be $17299 17299 Static website last used for election campaign 71192 Mileage claim not reduced by 160km to reflect car allowance 15297 Personal calls $10 not reimbursed Councillor stated she intends to reimburse
42500 Per diem claimed for lunch that was available at the conference
Total bull Term of Council Expense Account Total - Term of Council Expense Account Excluding Tickets for Events at Non-City Facilities (Note 3)
48000 Councillor did not attend the event Spouse and guest attended Policy required return of tickets for distribution according to guest protocol
35377 Meals claimed on June 4th 2013 Councillor returned early from tnp on June 3rd 2013 Councillor stated that she intends to repay this amount
Total bull Corporate Accounts Total - Corporate Accounts Excluding Tickets for Events at Non-City Facilities (Note 3)
Amount Repayable
(Note 2)
15000
68000
15000
12500
7500
19210
19210
8320
1000
ISPO
167240
Notes
d) Source Deloitte Forensic Report dated July 30 2014 Amount repayable includes sales taxes(2)
(3) City facilities include the Rose Theatre and PowerAde Centre
To be read in conjunction with Deloittes Forensic ReportPrivate and Confidential
Schedule 7
The Corporation of the City of Brampton Amounts Repayable for Elaine Moore
Date
(Note 1)
Vendor Name
(Note 1)
Description of Expense (Note 1)
Amount
(Note 1) Deloitte Finding
Amount Repayable (Note 2)
Term of Council Expenso Account
Breach of Expense Policy
Jan-11 ROBBIE BURNS
Mar-11 UNITED ACHIEVERS CLUB
Oct-11 BRAMPTON ACCCC
Feb-12 AMEX shyLORNE SCOTS
Apr-12 TH-12-15
Jun-12 TJ TH-12-40
Feb-13 UNITED ACHIEVERS CLUB
Mar-13 AMEX shyLORNE SCOTS
Mar-13 AMEX - WOHC FOUNDATION
Jun-13 BRAMPTON BEAST HOCKEY CLUB
Oct-12 OLIVE BRANCH OF HOPE
Dinner Dance bull Jan 2911
Celebrity Men Who Cook - Table of 8 Christmas Party bull Table of 8 Robbie Burns Dinner Dance Tickets
Brampton Symphony Orchestra Tickets - Order 9 299057 bull May 512 Tickets for Brampton Global jazz amp Blues Festival Series Celebrity Chef - 2 Tickets Robbie Bums Dinner Dance Tickets
Toronto Maple Leafs Alumni Game Founder Club Seats
Celebrate Life Fundraiser
40000 32000 32000 33110 32000
45600 9000
18000 6000
1315 15 300ro
Spouse used one of eight tickets No information on use of other tickets Spouse used one of eight tickets No information on use of other tickets Spouse used one of eight tickets No information on use of other tickets Tickets used by family including spouse Other non-famiJyattendees Tickets used by family including spouse Other non-family attendees
Spouse used one of four tickets at three separate events Spouse used one of two tickets Spouse used one of four tickets Spouse used one of four tickets Spouse used three tickets Remainder of games donated to specific community group Family members used two tickets
5000
4000
4000
12416
8000
11400
4500
4500
1500
7302
7500
Total - Term of Council Expense Account
Total - Term of Council Expense Account Excluding Tickets for Events at Non-City Facilities (Note 3)
70118
Notes
(1) (2) (3)
Source Deloitte Forensic Report dated July 302014 Amount repayable includes sales taxes City facilities include the Rose Theatre and PowerAde Centre
7=
To be read in conjunction with Deloittes Forensic ReportPrivate and Confidential
Schedule 8
The Corporation of the City of Brampton Amounts Repayable for Paul Palleschi
Date
(Notel) Vendor Name
(NotoD
Description of Expenso (NotoD
Amount
(NotoD Dololtto Finding Amount Ropayablo (Noto 2)
Term ofCouncil Exponso Account
preach of Expense Policy May-13 Nov-13
BRAMPTONBEAST HOCKEYCLUB PAUL PALLESCHI
2 Seats for Founders Club Reimbursement for Beast Tickets
131515 Personal purchase of seasons tickets (131515) Reimbursement of personal purchase Reimbursement should be S1460
146041
(131515)
Total-Term of Council Exponso Account Total -Term of Council Expenso Account Excluding Tickets for Evonts at Non-City Facilities (Noto 3)
Notes
(1) Source Deloitte Forensic Report dated July 302014 (2) Amount repayable includes sales taxes (3) City faciixies includethe Roso Theatre and PowerAde Centre
To be read in conjunction with Delottes Forensic Report Private and Confidential
Sch
ed
ule
Th
eA
mo
un
ts
Dsto
(No
toD
Tor
m
Bro
ach
of
Feb
-11
Ma
r-1
1
Jul-
11
Aug
-11
Ja
n-1
2
Feb
-12
Ma
r-1
2
Apr
-12
May
-12
Oct-
12
Dec-1
2
Ja
n-1
3
Ma
r-1
3
Dec-1
3
Bre
ach
of
Dee
-11
Cor
pora
te
Bre
ach
of
Ju
n-2
01
3
Bre
ach
of
Oec-2
01
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No
tes
(1)
(2)
13)
Pri
vate
an
dR
epo
rt
7^
DO
9
Co
rpo
rati
on
oft
he C
ity
of
Bra
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ton
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epa
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le fo
r Jo
hn
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nd
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n
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r N
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an
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Acc
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Lu
nch
an
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po
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ip P
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cy
Am
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ca
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xp
ress
Co
rpo
rate
Ca
rd P
oli
cie
s a
nd
Pro
ced
ure
s
Sour
ce
Del
oitt
e F
oren
sic
Rep
ort
date
d Ju
ly 3
0 2
014
Am
ount
rep
ayab
le i
nclu
des
sale
s ta
xes
Cit
yfa
cilit
ies
incl
udet
he R
ose
The
atre
and
Pow
erA
de C
entr
e
Co
nfi
den
tia
l
Des
crip
tio
n o
f E
xpen
se
(No
toD
Bea
t T
he M
id W
inte
r B
lue I
V -
Fu
nd
rais
er
2 T
icke
ts f
or G
race U
nte
d F
un
dra
iser
KA
BA
KO
S T
hea
tre T
ickets
-D
ec 9
11
Tic
kets
for
And
re P
hiE
ppe
Gag
non
Tic
kets
for
Ro
bb
ie B
um
s D
inn
er D
an
ce
Cle
rgy
App
reci
atio
n D
inne
r T
hea
tre T
ickets
Ann
ual
Fun
dral
sing
dinn
er -
Apr
14
12
2 T
ickets
for
Wo
nd
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ul
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rk)
of C
hri
stm
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ck T
ieB
lue J
ea
ns
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t
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bb
ie B
um
s D
inn
er a
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nce
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nera
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nce
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bb
ie B
urn
s D
inn
er a
nd
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nce
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bb
ie S
um
Din
ner
amp D
an
ce
FC
M -
Air
fare
-S
po
use
Car
abra
m O
peni
ng C
erem
onie
s
AM
O O
tta
wa
-A
cco
mm
od
ati
on
s
Am
ou
nt
Ro
pa
yab
io (
No
to
21
95
00
40
00
18
00
0
13
66
0
45
00
40
00
57
70
45
00
98
50
12
5 0
0
45
00
40
00
45
00
45
00
Am
ou
nt
Del
oit
te F
ind
ing
(N
oto
D
190
00
Sp
ou
se u
sed
one
of t
wo
tick
ets
600
0 S
po
use
use
d o
ne o
f tw
o ti
cket
s
360
00
Sp
ou
se u
sed
one
of t
wo
tick
ets
Cou
ncJo
r st
ated
he
inte
nds
to r
eim
burs
e
273
20
Sp
ou
se u
sed
one
of t
wo
tick
ets
Co
un
do
r st
ated
he
inte
nds
to r
eim
burs
e
839
0 S
po
use
use
d on
e of
tw
o ti
cket
s 80
00
Sp
ou
se u
sed
one
of t
wo
tick
ets
102
69
Sp
ou
se u
sed
one
of t
wo
tick
ets
Cou
ncil
or s
tate
d he
Int
ends
to
reim
burs
e
135
00
Sp
ou
se u
sed
one
of
thre
e ti
cket
s
197
00
Sp
ou
se u
sed
one
of t
wo
tick
ets
25
0 00
S
po
use
use
d on
e of
tw
o ti
cket
s
90 0
0 S
po
use
use
d o
ne o
f tw
o ti
cket
s
60
00
S
po
use
use
d on
e of
tw
o b
cket
s
135
00
Sp
ou
se u
sed
one
of t
hree
bck
ets
9
00
0
Sp
ou
se u
sed
one
of t
wo
bck
ets
103
25
Ca
rd u
sed
for
per
son
al
pu
rch
ase
-N
ot r
eim
bu
rsed
To
tal
bull T
erm
of
Co
un
cil
Exp
on
so A
cco
un
t
Tot
al bull
Ter
m o
f C
ounc
il E
xpen
so A
cco
un
t E
xclu
ding
Tic
kets
for
Eve
nts
at
Non
-Cit
y F
acil
itie
s (N
oto
3)
100
00
Spou
se u
sed
one
of tw
o ti
cket
s N
ot a
an
even
t co
vere
d by
Pol
icy
14 5
0
108
5 18
H
otel
Ml i
nclu
des
pers
onal
cha
rges
for
add
itio
naln
ight
s an
d ro
om s
ervi
ce
Fna
nce
coul
d no
t fin
d re
paym
ent
of c
ha
rges
To
tal
-Co
rpo
rate
Acco
un
ts
Tot
al -
Co
rpo
rate
Acc
ou
nts
Exc
ludi
ng T
icke
ts f
or E
ven
ts a
t N
on-C
ity
Fac
iWkt
s (N
ote
3)
To
be r
ead
m c
onju
ncti
on w
ith
Det
ofl
es
For
ensi
c
Schedule 10
The Corporation of the City of Brampton Amount Repayable for John Sprovieri
Dato Vendor Name Description of Expense Amount Deloitte Finding Amount Repayablo (Noto 2) (Note 1) (NotoD (Note 1) (Noto 1)
Ternof Council Expense Account
Broach of Expense Policy
Mar-11 FILIPINO ATHLETIC ASSOCIATION OF Dinner Dance Tickets - Feb 16711 5000 Spouse used one of two tickets 2500
Feb-12 I ROCK PINK CANCER RELIEF INC Sponsorship 500 00 Spouse used one of ten tickets 5000
May-12 ST MARGUERITE DYOLMLLE PARISH Benefit Dinner Dance 18500 Spouse used one of two tickets 9250
May-13 ST MARGUERITE DYOUVILLE PARISH Tickets For Fr James Tobin 50th Anniversary Event 13000 Spouse used one of two tickets 6500
Jul-13 WILLIAM OSLER HEALTH SYSTEM FOUNDATION Osier Foundation Benefit Conceit 50000 Spouse used one of two tickets 25000
Dec-13 JOHN SPROVIERI Meals per diem for India trade mission 1275 00 Three meals per day claimed before trip Trip Itinerary indicates that many meals were provided 7500
on Trade Mission
Total bull Term of Council Expense Account Total - Term of Council Expense Account Excluding Tickets for Events at Non-City Facilities (Note 3)
Corporato Accounts
Broach of Policy - Community Use of Suite Policv 1420
Dec-2011 PowerAde Suite - Brampton Battalion 500 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 500 00
Jan-2012 PowerAde Suite - Brampton Battalion 50000 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1450 50000
Feb-2012 PowerAde Suite - Brampton Battalion 200 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 200 00
Oct-2012 PowerAde Suite - Brampton Battalion 200 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 20000
Jan-2013 PowerAde Suite - Brampton Battalion 200 00 Tickets residentprovided to same did not meet tho business purpose criteria in Policv 14 2 0 200 00
Jan-2013 PowerAde Suite - Brampton Beast 200 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 20000
Jan-2013 PowerAde Suite - Brampton Beast 200 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 200 00
Total bull Corporate Accounts Total bull Corporate Accounts Excluding Tickets for Events at Non-City Facilities (Note 3
Notes
(1) (2) (3)
Source Deloitte Forensic Report dated July 302014 Amount repayable includes sales taxes City facilities include the Rose Theatre and PowerAde Centre
(jo
o
To be read in conjunction with Delorttes Forensic ReportPrivate and Confidential
K3-3I
SECTION GENERAL
SUBJECT Lunch and Dinner Sponsorship POLICY 1450
EFFECTIVE January 26 2005 REPLACES Policy dated March 12001 PAGE 1 of 3
APPROVED BY CW024-2001 CW031-2005 PROCEDURES UPDATED BY na
POLICY STATEMENT
This policy sets forth a coordinated approach for managing the Corporations sponsorship participation at community based lunch and dinner events to ensure that the Citys support and attendance at such events is visible
PURPOSE
The policy outlines a procedure as to how the Mayor Councillors and staff register for an event prioritizes booking and addresses the process to be followed when bookings change in keeping with the intent to ensure that the Citys presence at events is visible
In order to manage requests for sponsoring dinner and lunch events the MAJOR dinner and lunch policy supports the purchase of table(s) at each approved event to a budget amount approved each year
SCOPE
The policy applies to the Mayor Councillors City Employees and communitybusiness representatives (eg volunteers)
The policy does not apply to persons who are registered for an event yet are unable to attend the event due to illness or unforeseen circumstances
PROCEDURE
Each year staff shall submit a report to Council through Committee of Council recommending a list of community lunch and dinner events to be sponsored under this policy
For lunch events a Councillor may register for a maximum of one ticket For dinner events a Councillor shall have the option to register for a maximum of two tickets for himherself and a guest A guest can include a family member friend or other associate
www brampton ca
K3-32
SECTION GENERAL POLICY 1450SUBJECT Lunch and Dinner Sponsorship
EFFECTIVE January 26 2005 REPLACES Policy dated March 1 2001 PAGE 2 of 3
APPROVED BY CW024-2001 CW031 -2005 PROCEDURES UPDATED BY na
Upon approval of the annual events to be sponsored by the City staff shall publish the list of sponsored events and circulate it to the Mayor and Councillors so that individual Councillors may indicate their preference The Mayor and Councillors would select the events they wish to attend and notify the Council Office Supervisor The Council Office Supervisor shall coordinate with PR to arrange registration
When tickets are not available in advance of the event Councillors andor staff shall attend the registration table on the day of the event to confirm seating or table assignment
Registered Councillors shall confirm with the Council Office Supervisor their intention to attend or cancel at least one week before the event date for which heshe is registered
Registrants who cancel their booking should notify the Council Office Supervisor A waiting list will be referred to at this time and the guest protocol outlined below shall be followed
Registrants who attend the event as a guest of a non-city party and do not notify the City of Brampton of their decision not to use the City purchased ticket(s) shall be required to reimburse the City for the equivalent of the registration from their Councillor Expense Account or personal funds
Should reservations for a table not be fully pre-registered one week before the event Economic Development amp Public Relations staff shall invite alternates based on the following guest protocol
bull Councillors
bull Members of Senior Management
bull City Staff bull Board Members of CommunityService Clubs Business Associations other Community
Associations
bull Economic Development Contacts bull Volunteers on City Committees Programs and Activities
Friends and family members related to the above categories are not permitted unless they are a guest of the Mayor Councillor or staff member also in attendance at the event
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CITY OF BRAMPTON
www brampton en
K3-33
SECTION GENERAL
SUBJECT Lunch and Dinner S ponsorship POLICY 1450
EFFECTIVE January 26 2005 REPLACES Policy dated March 1 2001 PAGE 3 of 3
APPROVED BY CW024-2001 CW03 1-2005 PROCEDURES UPDATED BY na
Members of Senior Management Team are encouraged to attend events which relate to the services offered by their respective departments
ACCOUNTABILITY
Staff in the Economic Development amp Public Relations Department shall select the events prepare reports arrange for registration and payment of the City sponsorship and coordinate the distribution of tickets (if applicable) in advance of the event The Council Office Administrative staff shall coordinate the scheduling of the respective registrant with the Economic Development amp Public Relations Department Through Committee of Council City Council shall approve the annual list of events to be sponsored under this policy
The Economic Development amp Public Relations Department shall report annually to the Council Office Committee with respect to the policy effectiveness
ADMINISTRATION
The Economic Development and Public Relations Department shall administer this policy in cooperation with the Council Office of the Council and Administrative Services Division of the Management and Administrative Services Department
CONTACT
Mara Ciccotelli Administrative Assistant Economic Development amp Public Relations Department 905shy874-2145
Linda Mclnnis Council Office Supervisor 905-874-2639
CITY OF BPAMPTOM
www brampton c a
K3-3H
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 1 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
POLICY STATEMENT
The City of Brampton rented suite at the Brampton Centre for Sports amp Entertainment (BCSE) is available for public use by Bramptons community groups at no charge subject to provisions of this policy and the operators of the BCSE
The City of Brampton also has access through contract with the BCSE to a limited number of events in a second suite The use of this second suite is also included in this policy
PURPOSE
The City of Brampton rents a suite (121) at the Brampton Centre for Sports amp Entertainment (BCSE)
The suite shall be used by the Mayor and members of City and Regional Council for the following business purposes only
bull To support or sponsor the activities including fund raising initiatives of local community groups bull To recognize and promote the efforts and goodwill of community groups bull To promote economic development bull As part of a rewards and recognition program for leaders in the community
SCOPE
This policy establishes the use of the suite and identifies a process for distributing events to the community at large For the purpose of this policy community groups means volunteer non-profit community groups located in Brampton as well as registered charities whose services are available to Brampton residents The City of Brampton use of the rented suite shall only be used for the businesses purposes outlined above
CITY O P T O M
wwwcitybramptononca
kV3gtpound
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 2 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
PROCEDURE
Upon receiving the event information (either a schedule of events or flyer announcement for an unscheduled event) the Mayor and Members of Council shall contact the Business Development amp Public Relations Department to reserve their selected dates
Preferably a host shall attend the selected events Schedules and sign-up instructions shall also be posted on the Council Bulletin Board for information The policy will be administered on a first come first serve basis for Mayor and Members of City Council Staff shall monitor the usage of the suite
Distribution of Events
Commencing in each year all events that have been scheduled as of August 1 for the following season (September 1 to August 31) will be allocated for each of the following purposes according to the following priorities
Priority 1 Recognition Sponsorship of community groups Priority 2 City businesseconomic development activities
Scheduled Events
Any events scheduled in advance at the BCSE shall be available to the Mayor and Members of City Council The selection of a community group as defined in this policy shall be determined by the Member of Council (The Host) who booked the suite for the event
Business Development amp Public Relations staff shall provide the event host with tickets in advance of the game and in turn the host shall distribute the tickets to the community group(s) of their choice
Potential interest from more than one Member of Council for a particular event will be accommodated through either the second suite the City of Brampton has access to or shall be accommodated in another vacant suite at the BCSE For the latter the cost of the suitetickets and foodbeverage expenses shall be charged at the market rate offered by the BCSE All effort will be made by staff through its contact with the BCSE to accommodate multiple requests for single events
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wwwcitybramptononca
k3-3k
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 3 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
If there are events remaining after all requests by Members of City Council have been accommodated the box will be offered to community groups directly by staff for use in fundraising recognition of
volunteers or for charitable purposes To ensure fairness and equity no group will be offered the box more than once each year (unless no other community group expresses an interest in a particular event)
Unscheduled Events
All members of City Council will be advised of unscheduled events The event will be communicated in writing to the Mayor and each Member of Council with a request to respond within a specified period of time
If there are no conflicts the suite will be allocated as requested If there are conflicts staff will arrange to accommodate each request in the second suite or another vacant suite(s) at full cost to the host (tickets suite food and beverage) If no elected officials are interested in using the box for the event it will be offered to a community group by staff
Expenses Tickets
Each suite seats 14 Each allocation includes 10 box tickets at no charge An additional four box tickets can be purchased at the ticket price established for the particular events Tickets are not available during playoff games associated with major sporting leagues such as the OHL or NWHL The suite is available however and all tickets must be purchased at face value
Expenses Catering
Catering orders are the responsibility of the host using the suite When the suite has been reserved by the Mayor and members of Council catering orders will be the responsibility of the host coordinating the box for the event of the day The host will be reimbursed for catering expenses according to the City of Brampton expense policy
Catering expenses associated with non-City use are the responsibility of the individual or group using the box
CITY OF ORAMPTON
wwwcitybramptononca
K3-31
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 4 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
ACCOUNTABILITY
The Business Development amp Public Relations Department ensures the policy is administered complied with and reviewed each year The allocation process shall be reviewed by Administration amp Finance Committee of City Council on an annual basis
ADMINISTRATION
The public suite is funded through the general government cost centre and is administered by the Business Development amp Public Relations Department All allocations for use of the suite shall be coordinated by assigned staff A schedule of events and bookings will be maintained and will be made available at all times
CONTACT
Primary Dennis Cutajar Executive Director Business Development amp Public Relations (905-874-2698)
Secondary Mara Ciccotelli Administrative Assistant Business Development amp Public Relations (905-874-2145)
CITY OP QPAMPTOM
wwwcitybnimptononca
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tre
To
be r
ead
n co
njun
ctio
n w
ith
Del
oa
es
For
ensi
cC
on
fid
en
tia
l
Schedule 3
The Corporation of the City of Brampton Amounts Repayable for Grant Gibson
Date Vendor Namo
(Note 1) (Note 1)
Torm of Council Exponso Account
Breach of Expenso Policy
Dec-10 P-CARD - ZONTA CLUB OF BRAMPTON
Jan-11 TRANSFER JOURNAL JAN 2011
Aug-11 TH11-34 Jun-12 TJTH-12-39
Nov-12 ZONTA CLUB OF BRAMPTON - CALEDON May-13 BRAMPTON BEAST HOCKEYCLUB
Corporato Accounts
Breach of Policy - Community Use of Suite Policy 1420
Jan-2011
Feb-2011
Mar-2011
Jan-2012
Notes
Source Deloitte Forensic Report dated July 302014(1) (2) Amount repayable includes sales taxes
(3) City facilities includethe Rose Theatre and PowerAde Centre
Description of Expenso (Note 1)
ZONTA CLUB tickets G Gibson
Tickets for The Good The Bad The Ugly - Feb 26710 Art of Jazz Festival Passes
Tickets for Brampton Global Jazz amp Blues Festival Series Women of Achievement
Founder Club Seats
PowerAde Suite - Brampton Battalion PowerAde Suite - Brampton Battalion PowerAde Suite - Brampton Battalion PowerAde Suite - Brampton Battalion
Amount Dolortte Finding
(Note 1)
16209 Spouse used one of two tickets 5000 Spouse used one of two tickets
16000 Spouse used one of eight tickets 456 00 Spouse used one of four tickets for some nights
9000 Spouse used ticket 131515 Donated tickets to specified community group except for 3 games attended with spouse
Total bull Term of Council Expense Account Total - Term of Council Expense Account Excluding Tickets for Evonts at Non-City Facilities (Note 3)
50000 Councillor attended with wife and some family members No specific record of other attendees 50000 Councillor attended with wife and some family members No specific record of other attendees 50000 Councillor attended with wife and some family members No specific record of other attendees 50000 Tickets provided to local Brampton family and mends
Total bull Corporato Accounts Total bull Corporato Accounts Excluding Tickets for Events at Non-City Facilities (Note 3)
Amount Repayablo (Note 2)
9000
2500
2000
7600
9000
7302
37402
500 00
500 00
500 00
50000
200000
7^
SO
To be read in conjunction with Deloittes Forensic ReportPrivate and Confidential
Schedule 4
The Corporation of the City of Brampton Amounts Repayable for Sandra Hames
Date Vendor Namo Description of Expenso Amount Doloitto Finding Amount Repayable (Note 2)
(Noto 1) (Noto 1) (Noto 1) (Noto 1)
Term of Council Exponso Account
Broach of Expense Policy
Jun-11 ROTARY CLUB OF BRAMPTON SOUTH Lobster amp Chicken Dinner - Fundraising Project 30000 Spouse used one of four tickets 7500
Jul-11 CHINGUACOUSY LIONS CLUB BBQ Fundraiser Tickets 8000 Spouse used one of two tickets 4000
Jul-11 SANDRA HAMES Lobster Fest Tickets 15000 Spouse used one of two tickets 7500
Aug-11 Oct-11
2011-37 2011-41
Cabaret Ticket 283871
Symphony Tickets Subscription 12698 Spouse used one of four tickets No information on use of other 2 tickets 40000 Spouse used one of two tickets in series One series donated to specific community group No
3700
4000
information on use of other 3 series
Oct-12 ROSE THEATRE 4 Tickets shyRose Orchestra Gala 60000 Spouse used one of four tickets No information on use of other 2 tickets 15000
Jul-13 CHINGUACOUSY LIONS CLUB Chinguacousy Lions B8Q bull 2 tickets 4000 Spouse used one of two tickets 2000
Jul-11 SANDRA HAMES Ottawa Business - Jun 30 - Jul 2 - Mileage 49296 Mileage claim was not reduced by 160km to reflect monthly car allowance 8320
Total bull Term of Council Expenso Account Total - Term of Council Expenso Account Excluding Tickots for Events at Non-City Facilities (Note 3)
Notes
(1) Source Deloitte Forensic Report dated July 30 2014
(2) (3)
Amount repayable includes sales taxes City facilitiesinclude the Rose Theatre and PowerAde Centre
7^
To be read in conjunction with Deloittes Forensic ReportPrivate and Confidential
Schedule 5
The Corporation of the City of Brampton Amounts Repayable for John Hutton
Date
(Note 1)
Vendor Name
(Note 1)
Description of Expense (Noto 1)
Amount
(Note 1) Deloitte Finding Amount Repayable (Note 2)
Torn) of Council Exponso Account
Breach of Expense Policy
Jan-11 NPC ALUMNI ASSOCIATION Membership - 2 years 4 hardcopy of blue book 15050 Two year membership Not a community membership 150 50
Feb-12 ALUMNI ASSOCIATION OF THE NPC Membership Renewal 15050 Two year membership Not a community membership 150 50
Jan-13 ALUMNI ASSOCIATION OF THE NPC SCHOOL 2013 Membership 75 25 One year membership Not a community membership 7525
Dec-13 NPC ALUMNI ASSOCIATION NPC Alumni - membership 7525 One year membership Not a community membership 7525
May-11 ONTARIO PARKS ASSOCIATION Ontario Parks Association Anniversary- Registration 30000 Not an eligible professional and busines development expense 30000
Nov-11 ONTARIO PARKS ASSOCIATION Refund of Golf Fees (14000) Refund relates to OPA registration (golf fees) (14000)
Aug-11 JOHN HUTTON Ontario Parks Association - Aug 19 - 2111 - Accomodations 37290 Not an eligible professional and busines development expense 372 90
reimbursement
Sep-11 JOHN HUTTON Ontario Parks Association 12595 Not an eligible professional and busines development expense 135 00
Jul-11 ONTARIO PARKS ASSOCIATION Donation - OPAs 75th Anniv Legacy Garden 50000 Not an eligiblecommunity involvement expense Counallor intended donation to be from 500 00
City (not his account) Dec-10 OLDTIMER BENEFIT HOCKEY NHL Alumni Benefit Hockey Game - Feb 4 7571 Spouse used one of four tickets 1893
Jan-11 TRANSFER JOURNAL JAN 2011 Tickets for The Good The Bad The Ugly - Feb 26710 5000 Spouse used one of two tickets 25 00
Feb-11 JOHN HUTTON 2 Tickets to Huttonvilie UC Groundhog Supper - Feb 311 3000 Spouse used one of two tickets 15 00
Mar-11 BRAMPTON shyHEART LAKE ROTARY CLUB 20th anniversary tickets - Mar 2611 10000 Spouse used one of two tickets 50 00
May-11 JOHN HUTTON Huttonvilie U C Ham Dinner - Apr 1411 3000 Spouse used one of two tickets 1500
May-11 TJ-2011-17 Brampton Symphony Subscription 30000 Spouse used one of two tickets for five separate events 150 00
Jun-11 JOHN HUTTON Tickets for FFCP Spring Breakfast amp norval UC BBQ 6600 Spouse used one of two tickets 33 00
Jul-11 JOHN HUTTON Huttonvilie U C Lobster Dinner - Jun 17 amp Home Church Beef BBQ - Jun 10400 Spouse used one of two tickets 52 00
11
Jul-11 TH-11-25 ORDER 0274628 Subscription to various Rose Theatre events 132000 Spouse used one of two tickets for thirteen separate events 66000
Aug-11 TH11-35 REM 280704 - Bobby McFerrin 7201 Spouse used one of four ticekts 1800
Sep-11 JOHN HUTTON Annual Pork BBQ 2600 Spouse used one of two tickets 1300
Oct-11 JOHN HUTTON Colours In The Storm - Tickets 4000 Spouse used one of two tickets 20 00
Nov-11 JOHN HUTTON Huttonvilie United Church Shore Supper - Oct 2011 3000 Spouse used one of two tickets 1500
Dec-11 TH1147 BCB Christmas at The Rose 4000 Spouse used one of two tickets 20 00
Feb-12 JOHN HUTTON Huttonvilie United Church Groundhog Day Supper - Feb 212 3000 Spouse used one of two tickets 1500
Mar-12 JOHN HUTTON Huttonvilie United Church Ham Supper - Mar 2212 3200 Spouse used one of two tickets 1600
Apr-12 2012-18 Rose Summer Series Subscription 15611 Spouse used one of two tickets at four separate events 78 06
May-12 TJ THEATRE 12-30 20122013 Rose Theatre Subscription 57729 Spouse used one of two tickets at six separate events 288 65
Jun-12 JOHN HUTTON Norval United Church Chicken BBQ - Jun 212 2600 Spouse used one of two tickets 13 00
Jun-12 JOHN HUTTON Huttonvilie UC Lobster Dinner - Jun 1512 8000 Spouse used one of two tickets 40 00
Sep-12 STE LOUISE OUTREACH CENTRE OF PEEL 30th Anniversary Gala - Tickets 6000 Spouse used one of two tickets 30 00
Sep-12 JOHNHUTTON 2 tickets to Union PresbyterianChurch Pork BBQ - Sep 2912 3000 Spouse used one of two tickets 15 00
Oct-12 CHINGUACOUSY LIONS CLUB 2 Tickets - Anniversary Dinner 13000 Spouse used one of two tickets 65 00
Nov-12 SHARE AGRICULTURE FOUNDATION Share Concert 5000 Spouse used one of two tickets 25 00
Dec-12 TRF DECEMBER 2012(1) Christmas at the Rose 12000 Spouse used one of two tickets al two separate events 7500
Feb-13 BRAMPTON BOARD OF TRADE Mayors Luncheon 11000 Spouse used one of two tickets 55 00
Feb-13 CANADA SKATES Jan 12 Performance Tickets 8000 Spouse used one of two tickets 4000
Apr-13 JOHNHUTTON 2 Tickets for Huttonvilie United Church Ham Dinner 3000 Spouse used one of two tickets 1500
May-13 ROTARY CLUBOF BRAMPTON- HEART LAKE 8 Tickets For Annual Poor Boys ampGirts Luncheon 28000 Spouse used one of eight tickets 35 00
May-13 JOHNHUTTON Norval UC Chicken BBQ 3000 Spouse used one of two tickets 15 00
May-13 Jul-13
Rose Theatre Rose Theatre
2 Senior Subscriptions Rose Orchestra Tickets for The Santaland Diaries amp 1314 Subscription
39600 53450
Spouse used one of two tickets at six separate events Spouse used one of two tickets at six separate events
19800
267 25
Oct-13 ROSE THEATRE Retruned tickets for Jesse Cook amp Santaland Diaries (14950) Tickets returned (7475)
Aug-13 JOHN HUTTON Chingacousy Lions Annual Steak BBQ - 2 Tickets 4000 Spouse used one of two tickets 2000
Sep-13 ROSE THEATRE 2 Tkts C Hadfield Nov 26713 12100 Spouse used one of two tickets 60 50
Od-13 JOHNHUTTON 2 Ttckets for Union Presbyterian Chruch 3000 Spouse used one of two tickets 15 00
Od-13 FEDERATION OF FILIPINO CANADIANS 3 Tickets Harvest Breakfast 7500 Spouse used one of three tickets 25 00
Oct-13 SHARE AGRICULTURE FOUNDATION 2 Tickets for SHARES Annual Dinner 15000 Spouse used one of two tickets 75 00
Apr-13 Oct-13
Rose Theatre BRAMPTON BEAST HOCKEY CLUB
Rose Summer Theatre Tickets
Founders Club Seats
21700 Spouse used one of two tickets at four separate events 131515 Seasons tickets purchased Councillorattended games with spouse and friends and gave
108 50
73021
some tickets to community volunteers No specific record of attendees
Dec-11 BELL CANADA Dec 211 10667 Expense paid twice 10667
Dec-11 JOHNHUTTON Bell Canada shyDec11 10667 Expense paid twice 106 67
Dec-13 EDC031 Souvenir-Apr 122013 25888 Donation exceeds limit of S250 888
Total - Term of Council Expense Account Total - Term of Council Expense Account Excluding Tickots for Events at Non-City Facilities (Noto 3)
To be read in conjunction with Deloittes Forensic ReportPrivate and Confidential
Th
e
Da
te
(No
to1)
Co
rpo
rate
Bro
ach
of
Ju
n-2
01
3
Bre
ach
of
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c-2
01
1
No
tes
(1)
(2)
(3)
Pri
vate
an
dR
epo
rt
So
Sch
ed
ule
S
Co
rpo
rati
on
of th
e C
ity
of
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A
mo
un
ts R
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le f
or J
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tte
Fin
ding
A
mo
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t R
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No
to 2
) (N
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1)
(No
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(N
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1)
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un
ts
Lu
nch
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inn
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Sp
on
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ip P
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on
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100
00
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ou
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sed
one
of tw
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s
Not
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red
by P
olic
y 14
50
Po
licy -
Co
mm
un
ity U
se o
f S
uit
e P
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42
0
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wer
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e S
uit
e -
Bra
mp
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tali
on
500
00
Att
ende
d g
am
e w
ith
fam
ily
To
tal
-C
orp
ora
te A
cco
un
ts
Tot
al bull
Cor
pora
te A
cco
un
ts E
xclu
ding
Tic
kets
for
Eve
nts
at
Non
-Cit
y F
acil
itie
s (N
ote
3)
Sour
ce
Del
oitt
e F
oren
sic
Rep
ort d
ated
Jul
y 3
02
01
4
Am
ount
rep
ayab
le i
nclu
des
sale
s ta
xes
Cit
yfa
cilit
ies
incl
udet
heR
ose
The
atre
and
Pow
erA
deC
entr
e
To
be r
ead
in c
onju
ncti
on w
ith
Del
oitt
es
For
ensi
c C
on
fid
enti
al
Schedule 6
The Corporation of the City of Brampton Amounts Repayable for Gael Miles
Date Vendor Name
(Note 1) (Note 1)
Term of Council Expense Account
Breach of Expense Policy
Jun-11 ROTARY CLUB OF BRAMPTON SOUTH
May-12 AMEX-BBOT Oct-12 ROSE THEATRE
Dec-12 GAEL MILES
Jul-13 GAEL MILES
Apr-12 MARKETING PAD INC Apr-13 MARKETING PAD INC Dec-13 GAEL MILES
Aug-13 ROGERS ATampT WIRELESS Dec-13 GAEL MILES
Corporate Accounts
Breach of Lunch and Dinner Sponsorship Policy
Jun-2012
Breach of Expense Policy
Jun-2013
Description of Expense (Note 1)
Lobster amp Chicken Dinner - fundraising project Business Person of the year Gala 4 Tickets bull Rose Orchestra Gala
Rotary Fundraiser 4 tickets for Rotary Club Brampton South Web Hosting Fee Hosting Website Miles bull National Safety Conference Chicago bull mileage Aug113 Miles - National Safety Conference Chicago - Per diem
Brampton Arts Council Golf and Dinner
FCM Vancouver Per Diem
Amount Deloitte Finding
(Note 1)
30000 Spouse used one of two tickets 61236 Family used three of six tickets (spouse and daughters) 60000 Spouse used one of four tickets 25000 Spouse used one of two tickets 300X Spouse used one of four tickets
5088 Static website last used for election campaign Charge should be $17299 17299 Static website last used for election campaign 71192 Mileage claim not reduced by 160km to reflect car allowance 15297 Personal calls $10 not reimbursed Councillor stated she intends to reimburse
42500 Per diem claimed for lunch that was available at the conference
Total bull Term of Council Expense Account Total - Term of Council Expense Account Excluding Tickets for Events at Non-City Facilities (Note 3)
48000 Councillor did not attend the event Spouse and guest attended Policy required return of tickets for distribution according to guest protocol
35377 Meals claimed on June 4th 2013 Councillor returned early from tnp on June 3rd 2013 Councillor stated that she intends to repay this amount
Total bull Corporate Accounts Total - Corporate Accounts Excluding Tickets for Events at Non-City Facilities (Note 3)
Amount Repayable
(Note 2)
15000
68000
15000
12500
7500
19210
19210
8320
1000
ISPO
167240
Notes
d) Source Deloitte Forensic Report dated July 30 2014 Amount repayable includes sales taxes(2)
(3) City facilities include the Rose Theatre and PowerAde Centre
To be read in conjunction with Deloittes Forensic ReportPrivate and Confidential
Schedule 7
The Corporation of the City of Brampton Amounts Repayable for Elaine Moore
Date
(Note 1)
Vendor Name
(Note 1)
Description of Expense (Note 1)
Amount
(Note 1) Deloitte Finding
Amount Repayable (Note 2)
Term of Council Expenso Account
Breach of Expense Policy
Jan-11 ROBBIE BURNS
Mar-11 UNITED ACHIEVERS CLUB
Oct-11 BRAMPTON ACCCC
Feb-12 AMEX shyLORNE SCOTS
Apr-12 TH-12-15
Jun-12 TJ TH-12-40
Feb-13 UNITED ACHIEVERS CLUB
Mar-13 AMEX shyLORNE SCOTS
Mar-13 AMEX - WOHC FOUNDATION
Jun-13 BRAMPTON BEAST HOCKEY CLUB
Oct-12 OLIVE BRANCH OF HOPE
Dinner Dance bull Jan 2911
Celebrity Men Who Cook - Table of 8 Christmas Party bull Table of 8 Robbie Burns Dinner Dance Tickets
Brampton Symphony Orchestra Tickets - Order 9 299057 bull May 512 Tickets for Brampton Global jazz amp Blues Festival Series Celebrity Chef - 2 Tickets Robbie Bums Dinner Dance Tickets
Toronto Maple Leafs Alumni Game Founder Club Seats
Celebrate Life Fundraiser
40000 32000 32000 33110 32000
45600 9000
18000 6000
1315 15 300ro
Spouse used one of eight tickets No information on use of other tickets Spouse used one of eight tickets No information on use of other tickets Spouse used one of eight tickets No information on use of other tickets Tickets used by family including spouse Other non-famiJyattendees Tickets used by family including spouse Other non-family attendees
Spouse used one of four tickets at three separate events Spouse used one of two tickets Spouse used one of four tickets Spouse used one of four tickets Spouse used three tickets Remainder of games donated to specific community group Family members used two tickets
5000
4000
4000
12416
8000
11400
4500
4500
1500
7302
7500
Total - Term of Council Expense Account
Total - Term of Council Expense Account Excluding Tickets for Events at Non-City Facilities (Note 3)
70118
Notes
(1) (2) (3)
Source Deloitte Forensic Report dated July 302014 Amount repayable includes sales taxes City facilities include the Rose Theatre and PowerAde Centre
7=
To be read in conjunction with Deloittes Forensic ReportPrivate and Confidential
Schedule 8
The Corporation of the City of Brampton Amounts Repayable for Paul Palleschi
Date
(Notel) Vendor Name
(NotoD
Description of Expenso (NotoD
Amount
(NotoD Dololtto Finding Amount Ropayablo (Noto 2)
Term ofCouncil Exponso Account
preach of Expense Policy May-13 Nov-13
BRAMPTONBEAST HOCKEYCLUB PAUL PALLESCHI
2 Seats for Founders Club Reimbursement for Beast Tickets
131515 Personal purchase of seasons tickets (131515) Reimbursement of personal purchase Reimbursement should be S1460
146041
(131515)
Total-Term of Council Exponso Account Total -Term of Council Expenso Account Excluding Tickets for Evonts at Non-City Facilities (Noto 3)
Notes
(1) Source Deloitte Forensic Report dated July 302014 (2) Amount repayable includes sales taxes (3) City faciixies includethe Roso Theatre and PowerAde Centre
To be read in conjunction with Delottes Forensic Report Private and Confidential
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Apr
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Schedule 10
The Corporation of the City of Brampton Amount Repayable for John Sprovieri
Dato Vendor Name Description of Expense Amount Deloitte Finding Amount Repayablo (Noto 2) (Note 1) (NotoD (Note 1) (Noto 1)
Ternof Council Expense Account
Broach of Expense Policy
Mar-11 FILIPINO ATHLETIC ASSOCIATION OF Dinner Dance Tickets - Feb 16711 5000 Spouse used one of two tickets 2500
Feb-12 I ROCK PINK CANCER RELIEF INC Sponsorship 500 00 Spouse used one of ten tickets 5000
May-12 ST MARGUERITE DYOLMLLE PARISH Benefit Dinner Dance 18500 Spouse used one of two tickets 9250
May-13 ST MARGUERITE DYOUVILLE PARISH Tickets For Fr James Tobin 50th Anniversary Event 13000 Spouse used one of two tickets 6500
Jul-13 WILLIAM OSLER HEALTH SYSTEM FOUNDATION Osier Foundation Benefit Conceit 50000 Spouse used one of two tickets 25000
Dec-13 JOHN SPROVIERI Meals per diem for India trade mission 1275 00 Three meals per day claimed before trip Trip Itinerary indicates that many meals were provided 7500
on Trade Mission
Total bull Term of Council Expense Account Total - Term of Council Expense Account Excluding Tickets for Events at Non-City Facilities (Note 3)
Corporato Accounts
Broach of Policy - Community Use of Suite Policv 1420
Dec-2011 PowerAde Suite - Brampton Battalion 500 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 500 00
Jan-2012 PowerAde Suite - Brampton Battalion 50000 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1450 50000
Feb-2012 PowerAde Suite - Brampton Battalion 200 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 200 00
Oct-2012 PowerAde Suite - Brampton Battalion 200 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 20000
Jan-2013 PowerAde Suite - Brampton Battalion 200 00 Tickets residentprovided to same did not meet tho business purpose criteria in Policv 14 2 0 200 00
Jan-2013 PowerAde Suite - Brampton Beast 200 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 20000
Jan-2013 PowerAde Suite - Brampton Beast 200 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 200 00
Total bull Corporate Accounts Total bull Corporate Accounts Excluding Tickets for Events at Non-City Facilities (Note 3
Notes
(1) (2) (3)
Source Deloitte Forensic Report dated July 302014 Amount repayable includes sales taxes City facilities include the Rose Theatre and PowerAde Centre
(jo
o
To be read in conjunction with Delorttes Forensic ReportPrivate and Confidential
K3-3I
SECTION GENERAL
SUBJECT Lunch and Dinner Sponsorship POLICY 1450
EFFECTIVE January 26 2005 REPLACES Policy dated March 12001 PAGE 1 of 3
APPROVED BY CW024-2001 CW031-2005 PROCEDURES UPDATED BY na
POLICY STATEMENT
This policy sets forth a coordinated approach for managing the Corporations sponsorship participation at community based lunch and dinner events to ensure that the Citys support and attendance at such events is visible
PURPOSE
The policy outlines a procedure as to how the Mayor Councillors and staff register for an event prioritizes booking and addresses the process to be followed when bookings change in keeping with the intent to ensure that the Citys presence at events is visible
In order to manage requests for sponsoring dinner and lunch events the MAJOR dinner and lunch policy supports the purchase of table(s) at each approved event to a budget amount approved each year
SCOPE
The policy applies to the Mayor Councillors City Employees and communitybusiness representatives (eg volunteers)
The policy does not apply to persons who are registered for an event yet are unable to attend the event due to illness or unforeseen circumstances
PROCEDURE
Each year staff shall submit a report to Council through Committee of Council recommending a list of community lunch and dinner events to be sponsored under this policy
For lunch events a Councillor may register for a maximum of one ticket For dinner events a Councillor shall have the option to register for a maximum of two tickets for himherself and a guest A guest can include a family member friend or other associate
www brampton ca
K3-32
SECTION GENERAL POLICY 1450SUBJECT Lunch and Dinner Sponsorship
EFFECTIVE January 26 2005 REPLACES Policy dated March 1 2001 PAGE 2 of 3
APPROVED BY CW024-2001 CW031 -2005 PROCEDURES UPDATED BY na
Upon approval of the annual events to be sponsored by the City staff shall publish the list of sponsored events and circulate it to the Mayor and Councillors so that individual Councillors may indicate their preference The Mayor and Councillors would select the events they wish to attend and notify the Council Office Supervisor The Council Office Supervisor shall coordinate with PR to arrange registration
When tickets are not available in advance of the event Councillors andor staff shall attend the registration table on the day of the event to confirm seating or table assignment
Registered Councillors shall confirm with the Council Office Supervisor their intention to attend or cancel at least one week before the event date for which heshe is registered
Registrants who cancel their booking should notify the Council Office Supervisor A waiting list will be referred to at this time and the guest protocol outlined below shall be followed
Registrants who attend the event as a guest of a non-city party and do not notify the City of Brampton of their decision not to use the City purchased ticket(s) shall be required to reimburse the City for the equivalent of the registration from their Councillor Expense Account or personal funds
Should reservations for a table not be fully pre-registered one week before the event Economic Development amp Public Relations staff shall invite alternates based on the following guest protocol
bull Councillors
bull Members of Senior Management
bull City Staff bull Board Members of CommunityService Clubs Business Associations other Community
Associations
bull Economic Development Contacts bull Volunteers on City Committees Programs and Activities
Friends and family members related to the above categories are not permitted unless they are a guest of the Mayor Councillor or staff member also in attendance at the event
bullv
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CITY OF BRAMPTON
www brampton en
K3-33
SECTION GENERAL
SUBJECT Lunch and Dinner S ponsorship POLICY 1450
EFFECTIVE January 26 2005 REPLACES Policy dated March 1 2001 PAGE 3 of 3
APPROVED BY CW024-2001 CW03 1-2005 PROCEDURES UPDATED BY na
Members of Senior Management Team are encouraged to attend events which relate to the services offered by their respective departments
ACCOUNTABILITY
Staff in the Economic Development amp Public Relations Department shall select the events prepare reports arrange for registration and payment of the City sponsorship and coordinate the distribution of tickets (if applicable) in advance of the event The Council Office Administrative staff shall coordinate the scheduling of the respective registrant with the Economic Development amp Public Relations Department Through Committee of Council City Council shall approve the annual list of events to be sponsored under this policy
The Economic Development amp Public Relations Department shall report annually to the Council Office Committee with respect to the policy effectiveness
ADMINISTRATION
The Economic Development and Public Relations Department shall administer this policy in cooperation with the Council Office of the Council and Administrative Services Division of the Management and Administrative Services Department
CONTACT
Mara Ciccotelli Administrative Assistant Economic Development amp Public Relations Department 905shy874-2145
Linda Mclnnis Council Office Supervisor 905-874-2639
CITY OF BPAMPTOM
www brampton c a
K3-3H
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 1 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
POLICY STATEMENT
The City of Brampton rented suite at the Brampton Centre for Sports amp Entertainment (BCSE) is available for public use by Bramptons community groups at no charge subject to provisions of this policy and the operators of the BCSE
The City of Brampton also has access through contract with the BCSE to a limited number of events in a second suite The use of this second suite is also included in this policy
PURPOSE
The City of Brampton rents a suite (121) at the Brampton Centre for Sports amp Entertainment (BCSE)
The suite shall be used by the Mayor and members of City and Regional Council for the following business purposes only
bull To support or sponsor the activities including fund raising initiatives of local community groups bull To recognize and promote the efforts and goodwill of community groups bull To promote economic development bull As part of a rewards and recognition program for leaders in the community
SCOPE
This policy establishes the use of the suite and identifies a process for distributing events to the community at large For the purpose of this policy community groups means volunteer non-profit community groups located in Brampton as well as registered charities whose services are available to Brampton residents The City of Brampton use of the rented suite shall only be used for the businesses purposes outlined above
CITY O P T O M
wwwcitybramptononca
kV3gtpound
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 2 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
PROCEDURE
Upon receiving the event information (either a schedule of events or flyer announcement for an unscheduled event) the Mayor and Members of Council shall contact the Business Development amp Public Relations Department to reserve their selected dates
Preferably a host shall attend the selected events Schedules and sign-up instructions shall also be posted on the Council Bulletin Board for information The policy will be administered on a first come first serve basis for Mayor and Members of City Council Staff shall monitor the usage of the suite
Distribution of Events
Commencing in each year all events that have been scheduled as of August 1 for the following season (September 1 to August 31) will be allocated for each of the following purposes according to the following priorities
Priority 1 Recognition Sponsorship of community groups Priority 2 City businesseconomic development activities
Scheduled Events
Any events scheduled in advance at the BCSE shall be available to the Mayor and Members of City Council The selection of a community group as defined in this policy shall be determined by the Member of Council (The Host) who booked the suite for the event
Business Development amp Public Relations staff shall provide the event host with tickets in advance of the game and in turn the host shall distribute the tickets to the community group(s) of their choice
Potential interest from more than one Member of Council for a particular event will be accommodated through either the second suite the City of Brampton has access to or shall be accommodated in another vacant suite at the BCSE For the latter the cost of the suitetickets and foodbeverage expenses shall be charged at the market rate offered by the BCSE All effort will be made by staff through its contact with the BCSE to accommodate multiple requests for single events
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IF QHAIVIPTOrg
wwwcitybramptononca
k3-3k
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 3 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
If there are events remaining after all requests by Members of City Council have been accommodated the box will be offered to community groups directly by staff for use in fundraising recognition of
volunteers or for charitable purposes To ensure fairness and equity no group will be offered the box more than once each year (unless no other community group expresses an interest in a particular event)
Unscheduled Events
All members of City Council will be advised of unscheduled events The event will be communicated in writing to the Mayor and each Member of Council with a request to respond within a specified period of time
If there are no conflicts the suite will be allocated as requested If there are conflicts staff will arrange to accommodate each request in the second suite or another vacant suite(s) at full cost to the host (tickets suite food and beverage) If no elected officials are interested in using the box for the event it will be offered to a community group by staff
Expenses Tickets
Each suite seats 14 Each allocation includes 10 box tickets at no charge An additional four box tickets can be purchased at the ticket price established for the particular events Tickets are not available during playoff games associated with major sporting leagues such as the OHL or NWHL The suite is available however and all tickets must be purchased at face value
Expenses Catering
Catering orders are the responsibility of the host using the suite When the suite has been reserved by the Mayor and members of Council catering orders will be the responsibility of the host coordinating the box for the event of the day The host will be reimbursed for catering expenses according to the City of Brampton expense policy
Catering expenses associated with non-City use are the responsibility of the individual or group using the box
CITY OF ORAMPTON
wwwcitybramptononca
K3-31
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 4 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
ACCOUNTABILITY
The Business Development amp Public Relations Department ensures the policy is administered complied with and reviewed each year The allocation process shall be reviewed by Administration amp Finance Committee of City Council on an annual basis
ADMINISTRATION
The public suite is funded through the general government cost centre and is administered by the Business Development amp Public Relations Department All allocations for use of the suite shall be coordinated by assigned staff A schedule of events and bookings will be maintained and will be made available at all times
CONTACT
Primary Dennis Cutajar Executive Director Business Development amp Public Relations (905-874-2698)
Secondary Mara Ciccotelli Administrative Assistant Business Development amp Public Relations (905-874-2145)
CITY OP QPAMPTOM
wwwcitybnimptononca
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Schedule 3
The Corporation of the City of Brampton Amounts Repayable for Grant Gibson
Date Vendor Namo
(Note 1) (Note 1)
Torm of Council Exponso Account
Breach of Expenso Policy
Dec-10 P-CARD - ZONTA CLUB OF BRAMPTON
Jan-11 TRANSFER JOURNAL JAN 2011
Aug-11 TH11-34 Jun-12 TJTH-12-39
Nov-12 ZONTA CLUB OF BRAMPTON - CALEDON May-13 BRAMPTON BEAST HOCKEYCLUB
Corporato Accounts
Breach of Policy - Community Use of Suite Policy 1420
Jan-2011
Feb-2011
Mar-2011
Jan-2012
Notes
Source Deloitte Forensic Report dated July 302014(1) (2) Amount repayable includes sales taxes
(3) City facilities includethe Rose Theatre and PowerAde Centre
Description of Expenso (Note 1)
ZONTA CLUB tickets G Gibson
Tickets for The Good The Bad The Ugly - Feb 26710 Art of Jazz Festival Passes
Tickets for Brampton Global Jazz amp Blues Festival Series Women of Achievement
Founder Club Seats
PowerAde Suite - Brampton Battalion PowerAde Suite - Brampton Battalion PowerAde Suite - Brampton Battalion PowerAde Suite - Brampton Battalion
Amount Dolortte Finding
(Note 1)
16209 Spouse used one of two tickets 5000 Spouse used one of two tickets
16000 Spouse used one of eight tickets 456 00 Spouse used one of four tickets for some nights
9000 Spouse used ticket 131515 Donated tickets to specified community group except for 3 games attended with spouse
Total bull Term of Council Expense Account Total - Term of Council Expense Account Excluding Tickets for Evonts at Non-City Facilities (Note 3)
50000 Councillor attended with wife and some family members No specific record of other attendees 50000 Councillor attended with wife and some family members No specific record of other attendees 50000 Councillor attended with wife and some family members No specific record of other attendees 50000 Tickets provided to local Brampton family and mends
Total bull Corporato Accounts Total bull Corporato Accounts Excluding Tickets for Events at Non-City Facilities (Note 3)
Amount Repayablo (Note 2)
9000
2500
2000
7600
9000
7302
37402
500 00
500 00
500 00
50000
200000
7^
SO
To be read in conjunction with Deloittes Forensic ReportPrivate and Confidential
Schedule 4
The Corporation of the City of Brampton Amounts Repayable for Sandra Hames
Date Vendor Namo Description of Expenso Amount Doloitto Finding Amount Repayable (Note 2)
(Noto 1) (Noto 1) (Noto 1) (Noto 1)
Term of Council Exponso Account
Broach of Expense Policy
Jun-11 ROTARY CLUB OF BRAMPTON SOUTH Lobster amp Chicken Dinner - Fundraising Project 30000 Spouse used one of four tickets 7500
Jul-11 CHINGUACOUSY LIONS CLUB BBQ Fundraiser Tickets 8000 Spouse used one of two tickets 4000
Jul-11 SANDRA HAMES Lobster Fest Tickets 15000 Spouse used one of two tickets 7500
Aug-11 Oct-11
2011-37 2011-41
Cabaret Ticket 283871
Symphony Tickets Subscription 12698 Spouse used one of four tickets No information on use of other 2 tickets 40000 Spouse used one of two tickets in series One series donated to specific community group No
3700
4000
information on use of other 3 series
Oct-12 ROSE THEATRE 4 Tickets shyRose Orchestra Gala 60000 Spouse used one of four tickets No information on use of other 2 tickets 15000
Jul-13 CHINGUACOUSY LIONS CLUB Chinguacousy Lions B8Q bull 2 tickets 4000 Spouse used one of two tickets 2000
Jul-11 SANDRA HAMES Ottawa Business - Jun 30 - Jul 2 - Mileage 49296 Mileage claim was not reduced by 160km to reflect monthly car allowance 8320
Total bull Term of Council Expenso Account Total - Term of Council Expenso Account Excluding Tickots for Events at Non-City Facilities (Note 3)
Notes
(1) Source Deloitte Forensic Report dated July 30 2014
(2) (3)
Amount repayable includes sales taxes City facilitiesinclude the Rose Theatre and PowerAde Centre
7^
To be read in conjunction with Deloittes Forensic ReportPrivate and Confidential
Schedule 5
The Corporation of the City of Brampton Amounts Repayable for John Hutton
Date
(Note 1)
Vendor Name
(Note 1)
Description of Expense (Noto 1)
Amount
(Note 1) Deloitte Finding Amount Repayable (Note 2)
Torn) of Council Exponso Account
Breach of Expense Policy
Jan-11 NPC ALUMNI ASSOCIATION Membership - 2 years 4 hardcopy of blue book 15050 Two year membership Not a community membership 150 50
Feb-12 ALUMNI ASSOCIATION OF THE NPC Membership Renewal 15050 Two year membership Not a community membership 150 50
Jan-13 ALUMNI ASSOCIATION OF THE NPC SCHOOL 2013 Membership 75 25 One year membership Not a community membership 7525
Dec-13 NPC ALUMNI ASSOCIATION NPC Alumni - membership 7525 One year membership Not a community membership 7525
May-11 ONTARIO PARKS ASSOCIATION Ontario Parks Association Anniversary- Registration 30000 Not an eligible professional and busines development expense 30000
Nov-11 ONTARIO PARKS ASSOCIATION Refund of Golf Fees (14000) Refund relates to OPA registration (golf fees) (14000)
Aug-11 JOHN HUTTON Ontario Parks Association - Aug 19 - 2111 - Accomodations 37290 Not an eligible professional and busines development expense 372 90
reimbursement
Sep-11 JOHN HUTTON Ontario Parks Association 12595 Not an eligible professional and busines development expense 135 00
Jul-11 ONTARIO PARKS ASSOCIATION Donation - OPAs 75th Anniv Legacy Garden 50000 Not an eligiblecommunity involvement expense Counallor intended donation to be from 500 00
City (not his account) Dec-10 OLDTIMER BENEFIT HOCKEY NHL Alumni Benefit Hockey Game - Feb 4 7571 Spouse used one of four tickets 1893
Jan-11 TRANSFER JOURNAL JAN 2011 Tickets for The Good The Bad The Ugly - Feb 26710 5000 Spouse used one of two tickets 25 00
Feb-11 JOHN HUTTON 2 Tickets to Huttonvilie UC Groundhog Supper - Feb 311 3000 Spouse used one of two tickets 15 00
Mar-11 BRAMPTON shyHEART LAKE ROTARY CLUB 20th anniversary tickets - Mar 2611 10000 Spouse used one of two tickets 50 00
May-11 JOHN HUTTON Huttonvilie U C Ham Dinner - Apr 1411 3000 Spouse used one of two tickets 1500
May-11 TJ-2011-17 Brampton Symphony Subscription 30000 Spouse used one of two tickets for five separate events 150 00
Jun-11 JOHN HUTTON Tickets for FFCP Spring Breakfast amp norval UC BBQ 6600 Spouse used one of two tickets 33 00
Jul-11 JOHN HUTTON Huttonvilie U C Lobster Dinner - Jun 17 amp Home Church Beef BBQ - Jun 10400 Spouse used one of two tickets 52 00
11
Jul-11 TH-11-25 ORDER 0274628 Subscription to various Rose Theatre events 132000 Spouse used one of two tickets for thirteen separate events 66000
Aug-11 TH11-35 REM 280704 - Bobby McFerrin 7201 Spouse used one of four ticekts 1800
Sep-11 JOHN HUTTON Annual Pork BBQ 2600 Spouse used one of two tickets 1300
Oct-11 JOHN HUTTON Colours In The Storm - Tickets 4000 Spouse used one of two tickets 20 00
Nov-11 JOHN HUTTON Huttonvilie United Church Shore Supper - Oct 2011 3000 Spouse used one of two tickets 1500
Dec-11 TH1147 BCB Christmas at The Rose 4000 Spouse used one of two tickets 20 00
Feb-12 JOHN HUTTON Huttonvilie United Church Groundhog Day Supper - Feb 212 3000 Spouse used one of two tickets 1500
Mar-12 JOHN HUTTON Huttonvilie United Church Ham Supper - Mar 2212 3200 Spouse used one of two tickets 1600
Apr-12 2012-18 Rose Summer Series Subscription 15611 Spouse used one of two tickets at four separate events 78 06
May-12 TJ THEATRE 12-30 20122013 Rose Theatre Subscription 57729 Spouse used one of two tickets at six separate events 288 65
Jun-12 JOHN HUTTON Norval United Church Chicken BBQ - Jun 212 2600 Spouse used one of two tickets 13 00
Jun-12 JOHN HUTTON Huttonvilie UC Lobster Dinner - Jun 1512 8000 Spouse used one of two tickets 40 00
Sep-12 STE LOUISE OUTREACH CENTRE OF PEEL 30th Anniversary Gala - Tickets 6000 Spouse used one of two tickets 30 00
Sep-12 JOHNHUTTON 2 tickets to Union PresbyterianChurch Pork BBQ - Sep 2912 3000 Spouse used one of two tickets 15 00
Oct-12 CHINGUACOUSY LIONS CLUB 2 Tickets - Anniversary Dinner 13000 Spouse used one of two tickets 65 00
Nov-12 SHARE AGRICULTURE FOUNDATION Share Concert 5000 Spouse used one of two tickets 25 00
Dec-12 TRF DECEMBER 2012(1) Christmas at the Rose 12000 Spouse used one of two tickets al two separate events 7500
Feb-13 BRAMPTON BOARD OF TRADE Mayors Luncheon 11000 Spouse used one of two tickets 55 00
Feb-13 CANADA SKATES Jan 12 Performance Tickets 8000 Spouse used one of two tickets 4000
Apr-13 JOHNHUTTON 2 Tickets for Huttonvilie United Church Ham Dinner 3000 Spouse used one of two tickets 1500
May-13 ROTARY CLUBOF BRAMPTON- HEART LAKE 8 Tickets For Annual Poor Boys ampGirts Luncheon 28000 Spouse used one of eight tickets 35 00
May-13 JOHNHUTTON Norval UC Chicken BBQ 3000 Spouse used one of two tickets 15 00
May-13 Jul-13
Rose Theatre Rose Theatre
2 Senior Subscriptions Rose Orchestra Tickets for The Santaland Diaries amp 1314 Subscription
39600 53450
Spouse used one of two tickets at six separate events Spouse used one of two tickets at six separate events
19800
267 25
Oct-13 ROSE THEATRE Retruned tickets for Jesse Cook amp Santaland Diaries (14950) Tickets returned (7475)
Aug-13 JOHN HUTTON Chingacousy Lions Annual Steak BBQ - 2 Tickets 4000 Spouse used one of two tickets 2000
Sep-13 ROSE THEATRE 2 Tkts C Hadfield Nov 26713 12100 Spouse used one of two tickets 60 50
Od-13 JOHNHUTTON 2 Ttckets for Union Presbyterian Chruch 3000 Spouse used one of two tickets 15 00
Od-13 FEDERATION OF FILIPINO CANADIANS 3 Tickets Harvest Breakfast 7500 Spouse used one of three tickets 25 00
Oct-13 SHARE AGRICULTURE FOUNDATION 2 Tickets for SHARES Annual Dinner 15000 Spouse used one of two tickets 75 00
Apr-13 Oct-13
Rose Theatre BRAMPTON BEAST HOCKEY CLUB
Rose Summer Theatre Tickets
Founders Club Seats
21700 Spouse used one of two tickets at four separate events 131515 Seasons tickets purchased Councillorattended games with spouse and friends and gave
108 50
73021
some tickets to community volunteers No specific record of attendees
Dec-11 BELL CANADA Dec 211 10667 Expense paid twice 10667
Dec-11 JOHNHUTTON Bell Canada shyDec11 10667 Expense paid twice 106 67
Dec-13 EDC031 Souvenir-Apr 122013 25888 Donation exceeds limit of S250 888
Total - Term of Council Expense Account Total - Term of Council Expense Account Excluding Tickots for Events at Non-City Facilities (Noto 3)
To be read in conjunction with Deloittes Forensic ReportPrivate and Confidential
Th
e
Da
te
(No
to1)
Co
rpo
rate
Bro
ach
of
Ju
n-2
01
3
Bre
ach
of
Do
c-2
01
1
No
tes
(1)
(2)
(3)
Pri
vate
an
dR
epo
rt
So
Sch
ed
ule
S
Co
rpo
rati
on
of th
e C
ity
of
Bra
mp
ton
A
mo
un
ts R
epa
yab
le f
or J
oh
n H
utt
on
Ven
do
r N
am
e
Des
crip
tio
n o
f E
xpo
nso
A
mo
un
t D
eloi
tte
Fin
ding
A
mo
un
t R
epa
yab
le (
No
to 2
) (N
ote
1)
(No
tel)
(N
ote
1)
Acco
un
ts
Lu
nch
an
d D
inn
er
Sp
on
so
rsh
ip P
oli
cy
Car
abra
m O
peni
ng C
erem
on
ies
100
00
Sp
ou
se u
sed
one
of tw
o ti
cket
s
Not
a a
n ev
ent
cove
red
by P
olic
y 14
50
Po
licy -
Co
mm
un
ity U
se o
f S
uit
e P
oli
cy 1
42
0
Po
wer
Ad
e S
uit
e -
Bra
mp
ton
Bat
tali
on
500
00
Att
ende
d g
am
e w
ith
fam
ily
To
tal
-C
orp
ora
te A
cco
un
ts
Tot
al bull
Cor
pora
te A
cco
un
ts E
xclu
ding
Tic
kets
for
Eve
nts
at
Non
-Cit
y F
acil
itie
s (N
ote
3)
Sour
ce
Del
oitt
e F
oren
sic
Rep
ort d
ated
Jul
y 3
02
01
4
Am
ount
rep
ayab
le i
nclu
des
sale
s ta
xes
Cit
yfa
cilit
ies
incl
udet
heR
ose
The
atre
and
Pow
erA
deC
entr
e
To
be r
ead
in c
onju
ncti
on w
ith
Del
oitt
es
For
ensi
c C
on
fid
enti
al
Schedule 6
The Corporation of the City of Brampton Amounts Repayable for Gael Miles
Date Vendor Name
(Note 1) (Note 1)
Term of Council Expense Account
Breach of Expense Policy
Jun-11 ROTARY CLUB OF BRAMPTON SOUTH
May-12 AMEX-BBOT Oct-12 ROSE THEATRE
Dec-12 GAEL MILES
Jul-13 GAEL MILES
Apr-12 MARKETING PAD INC Apr-13 MARKETING PAD INC Dec-13 GAEL MILES
Aug-13 ROGERS ATampT WIRELESS Dec-13 GAEL MILES
Corporate Accounts
Breach of Lunch and Dinner Sponsorship Policy
Jun-2012
Breach of Expense Policy
Jun-2013
Description of Expense (Note 1)
Lobster amp Chicken Dinner - fundraising project Business Person of the year Gala 4 Tickets bull Rose Orchestra Gala
Rotary Fundraiser 4 tickets for Rotary Club Brampton South Web Hosting Fee Hosting Website Miles bull National Safety Conference Chicago bull mileage Aug113 Miles - National Safety Conference Chicago - Per diem
Brampton Arts Council Golf and Dinner
FCM Vancouver Per Diem
Amount Deloitte Finding
(Note 1)
30000 Spouse used one of two tickets 61236 Family used three of six tickets (spouse and daughters) 60000 Spouse used one of four tickets 25000 Spouse used one of two tickets 300X Spouse used one of four tickets
5088 Static website last used for election campaign Charge should be $17299 17299 Static website last used for election campaign 71192 Mileage claim not reduced by 160km to reflect car allowance 15297 Personal calls $10 not reimbursed Councillor stated she intends to reimburse
42500 Per diem claimed for lunch that was available at the conference
Total bull Term of Council Expense Account Total - Term of Council Expense Account Excluding Tickets for Events at Non-City Facilities (Note 3)
48000 Councillor did not attend the event Spouse and guest attended Policy required return of tickets for distribution according to guest protocol
35377 Meals claimed on June 4th 2013 Councillor returned early from tnp on June 3rd 2013 Councillor stated that she intends to repay this amount
Total bull Corporate Accounts Total - Corporate Accounts Excluding Tickets for Events at Non-City Facilities (Note 3)
Amount Repayable
(Note 2)
15000
68000
15000
12500
7500
19210
19210
8320
1000
ISPO
167240
Notes
d) Source Deloitte Forensic Report dated July 30 2014 Amount repayable includes sales taxes(2)
(3) City facilities include the Rose Theatre and PowerAde Centre
To be read in conjunction with Deloittes Forensic ReportPrivate and Confidential
Schedule 7
The Corporation of the City of Brampton Amounts Repayable for Elaine Moore
Date
(Note 1)
Vendor Name
(Note 1)
Description of Expense (Note 1)
Amount
(Note 1) Deloitte Finding
Amount Repayable (Note 2)
Term of Council Expenso Account
Breach of Expense Policy
Jan-11 ROBBIE BURNS
Mar-11 UNITED ACHIEVERS CLUB
Oct-11 BRAMPTON ACCCC
Feb-12 AMEX shyLORNE SCOTS
Apr-12 TH-12-15
Jun-12 TJ TH-12-40
Feb-13 UNITED ACHIEVERS CLUB
Mar-13 AMEX shyLORNE SCOTS
Mar-13 AMEX - WOHC FOUNDATION
Jun-13 BRAMPTON BEAST HOCKEY CLUB
Oct-12 OLIVE BRANCH OF HOPE
Dinner Dance bull Jan 2911
Celebrity Men Who Cook - Table of 8 Christmas Party bull Table of 8 Robbie Burns Dinner Dance Tickets
Brampton Symphony Orchestra Tickets - Order 9 299057 bull May 512 Tickets for Brampton Global jazz amp Blues Festival Series Celebrity Chef - 2 Tickets Robbie Bums Dinner Dance Tickets
Toronto Maple Leafs Alumni Game Founder Club Seats
Celebrate Life Fundraiser
40000 32000 32000 33110 32000
45600 9000
18000 6000
1315 15 300ro
Spouse used one of eight tickets No information on use of other tickets Spouse used one of eight tickets No information on use of other tickets Spouse used one of eight tickets No information on use of other tickets Tickets used by family including spouse Other non-famiJyattendees Tickets used by family including spouse Other non-family attendees
Spouse used one of four tickets at three separate events Spouse used one of two tickets Spouse used one of four tickets Spouse used one of four tickets Spouse used three tickets Remainder of games donated to specific community group Family members used two tickets
5000
4000
4000
12416
8000
11400
4500
4500
1500
7302
7500
Total - Term of Council Expense Account
Total - Term of Council Expense Account Excluding Tickets for Events at Non-City Facilities (Note 3)
70118
Notes
(1) (2) (3)
Source Deloitte Forensic Report dated July 302014 Amount repayable includes sales taxes City facilities include the Rose Theatre and PowerAde Centre
7=
To be read in conjunction with Deloittes Forensic ReportPrivate and Confidential
Schedule 8
The Corporation of the City of Brampton Amounts Repayable for Paul Palleschi
Date
(Notel) Vendor Name
(NotoD
Description of Expenso (NotoD
Amount
(NotoD Dololtto Finding Amount Ropayablo (Noto 2)
Term ofCouncil Exponso Account
preach of Expense Policy May-13 Nov-13
BRAMPTONBEAST HOCKEYCLUB PAUL PALLESCHI
2 Seats for Founders Club Reimbursement for Beast Tickets
131515 Personal purchase of seasons tickets (131515) Reimbursement of personal purchase Reimbursement should be S1460
146041
(131515)
Total-Term of Council Exponso Account Total -Term of Council Expenso Account Excluding Tickets for Evonts at Non-City Facilities (Noto 3)
Notes
(1) Source Deloitte Forensic Report dated July 302014 (2) Amount repayable includes sales taxes (3) City faciixies includethe Roso Theatre and PowerAde Centre
To be read in conjunction with Delottes Forensic Report Private and Confidential
Sch
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Th
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mo
un
ts
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(No
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m
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ach
of
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-11
Ma
r-1
1
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11
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-11
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n-1
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-12
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r-1
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Apr
-12
May
-12
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r-1
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ach
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pora
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ach
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vate
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r Jo
hn
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r N
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an
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Co
rpo
rate
Ca
rd P
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cie
s a
nd
Pro
ced
ure
s
Sour
ce
Del
oitt
e F
oren
sic
Rep
ort
date
d Ju
ly 3
0 2
014
Am
ount
rep
ayab
le i
nclu
des
sale
s ta
xes
Cit
yfa
cilit
ies
incl
udet
he R
ose
The
atre
and
Pow
erA
de C
entr
e
Co
nfi
den
tia
l
Des
crip
tio
n o
f E
xpen
se
(No
toD
Bea
t T
he M
id W
inte
r B
lue I
V -
Fu
nd
rais
er
2 T
icke
ts f
or G
race U
nte
d F
un
dra
iser
KA
BA
KO
S T
hea
tre T
ickets
-D
ec 9
11
Tic
kets
for
And
re P
hiE
ppe
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non
Tic
kets
for
Ro
bb
ie B
um
s D
inn
er D
an
ce
Cle
rgy
App
reci
atio
n D
inne
r T
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tre T
ickets
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ual
Fun
dral
sing
dinn
er -
Apr
14
12
2 T
ickets
for
Wo
nd
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ul
Wo
rk)
of C
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ck T
ieB
lue J
ea
ns
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t
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bb
ie B
um
s D
inn
er a
nd
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nce
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ino
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nera
nd
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nce
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bb
ie B
urn
s D
inn
er a
nd
Da
nce
Ro
bb
ie S
um
Din
ner
amp D
an
ce
FC
M -
Air
fare
-S
po
use
Car
abra
m O
peni
ng C
erem
onie
s
AM
O O
tta
wa
-A
cco
mm
od
ati
on
s
Am
ou
nt
Ro
pa
yab
io (
No
to
21
95
00
40
00
18
00
0
13
66
0
45
00
40
00
57
70
45
00
98
50
12
5 0
0
45
00
40
00
45
00
45
00
Am
ou
nt
Del
oit
te F
ind
ing
(N
oto
D
190
00
Sp
ou
se u
sed
one
of t
wo
tick
ets
600
0 S
po
use
use
d o
ne o
f tw
o ti
cket
s
360
00
Sp
ou
se u
sed
one
of t
wo
tick
ets
Cou
ncJo
r st
ated
he
inte
nds
to r
eim
burs
e
273
20
Sp
ou
se u
sed
one
of t
wo
tick
ets
Co
un
do
r st
ated
he
inte
nds
to r
eim
burs
e
839
0 S
po
use
use
d on
e of
tw
o ti
cket
s 80
00
Sp
ou
se u
sed
one
of t
wo
tick
ets
102
69
Sp
ou
se u
sed
one
of t
wo
tick
ets
Cou
ncil
or s
tate
d he
Int
ends
to
reim
burs
e
135
00
Sp
ou
se u
sed
one
of
thre
e ti
cket
s
197
00
Sp
ou
se u
sed
one
of t
wo
tick
ets
25
0 00
S
po
use
use
d on
e of
tw
o ti
cket
s
90 0
0 S
po
use
use
d o
ne o
f tw
o ti
cket
s
60
00
S
po
use
use
d on
e of
tw
o b
cket
s
135
00
Sp
ou
se u
sed
one
of t
hree
bck
ets
9
00
0
Sp
ou
se u
sed
one
of t
wo
bck
ets
103
25
Ca
rd u
sed
for
per
son
al
pu
rch
ase
-N
ot r
eim
bu
rsed
To
tal
bull T
erm
of
Co
un
cil
Exp
on
so A
cco
un
t
Tot
al bull
Ter
m o
f C
ounc
il E
xpen
so A
cco
un
t E
xclu
ding
Tic
kets
for
Eve
nts
at
Non
-Cit
y F
acil
itie
s (N
oto
3)
100
00
Spou
se u
sed
one
of tw
o ti
cket
s N
ot a
an
even
t co
vere
d by
Pol
icy
14 5
0
108
5 18
H
otel
Ml i
nclu
des
pers
onal
cha
rges
for
add
itio
naln
ight
s an
d ro
om s
ervi
ce
Fna
nce
coul
d no
t fin
d re
paym
ent
of c
ha
rges
To
tal
-Co
rpo
rate
Acco
un
ts
Tot
al -
Co
rpo
rate
Acc
ou
nts
Exc
ludi
ng T
icke
ts f
or E
ven
ts a
t N
on-C
ity
Fac
iWkt
s (N
ote
3)
To
be r
ead
m c
onju
ncti
on w
ith
Det
ofl
es
For
ensi
c
Schedule 10
The Corporation of the City of Brampton Amount Repayable for John Sprovieri
Dato Vendor Name Description of Expense Amount Deloitte Finding Amount Repayablo (Noto 2) (Note 1) (NotoD (Note 1) (Noto 1)
Ternof Council Expense Account
Broach of Expense Policy
Mar-11 FILIPINO ATHLETIC ASSOCIATION OF Dinner Dance Tickets - Feb 16711 5000 Spouse used one of two tickets 2500
Feb-12 I ROCK PINK CANCER RELIEF INC Sponsorship 500 00 Spouse used one of ten tickets 5000
May-12 ST MARGUERITE DYOLMLLE PARISH Benefit Dinner Dance 18500 Spouse used one of two tickets 9250
May-13 ST MARGUERITE DYOUVILLE PARISH Tickets For Fr James Tobin 50th Anniversary Event 13000 Spouse used one of two tickets 6500
Jul-13 WILLIAM OSLER HEALTH SYSTEM FOUNDATION Osier Foundation Benefit Conceit 50000 Spouse used one of two tickets 25000
Dec-13 JOHN SPROVIERI Meals per diem for India trade mission 1275 00 Three meals per day claimed before trip Trip Itinerary indicates that many meals were provided 7500
on Trade Mission
Total bull Term of Council Expense Account Total - Term of Council Expense Account Excluding Tickets for Events at Non-City Facilities (Note 3)
Corporato Accounts
Broach of Policy - Community Use of Suite Policv 1420
Dec-2011 PowerAde Suite - Brampton Battalion 500 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 500 00
Jan-2012 PowerAde Suite - Brampton Battalion 50000 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1450 50000
Feb-2012 PowerAde Suite - Brampton Battalion 200 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 200 00
Oct-2012 PowerAde Suite - Brampton Battalion 200 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 20000
Jan-2013 PowerAde Suite - Brampton Battalion 200 00 Tickets residentprovided to same did not meet tho business purpose criteria in Policv 14 2 0 200 00
Jan-2013 PowerAde Suite - Brampton Beast 200 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 20000
Jan-2013 PowerAde Suite - Brampton Beast 200 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 200 00
Total bull Corporate Accounts Total bull Corporate Accounts Excluding Tickets for Events at Non-City Facilities (Note 3
Notes
(1) (2) (3)
Source Deloitte Forensic Report dated July 302014 Amount repayable includes sales taxes City facilities include the Rose Theatre and PowerAde Centre
(jo
o
To be read in conjunction with Delorttes Forensic ReportPrivate and Confidential
K3-3I
SECTION GENERAL
SUBJECT Lunch and Dinner Sponsorship POLICY 1450
EFFECTIVE January 26 2005 REPLACES Policy dated March 12001 PAGE 1 of 3
APPROVED BY CW024-2001 CW031-2005 PROCEDURES UPDATED BY na
POLICY STATEMENT
This policy sets forth a coordinated approach for managing the Corporations sponsorship participation at community based lunch and dinner events to ensure that the Citys support and attendance at such events is visible
PURPOSE
The policy outlines a procedure as to how the Mayor Councillors and staff register for an event prioritizes booking and addresses the process to be followed when bookings change in keeping with the intent to ensure that the Citys presence at events is visible
In order to manage requests for sponsoring dinner and lunch events the MAJOR dinner and lunch policy supports the purchase of table(s) at each approved event to a budget amount approved each year
SCOPE
The policy applies to the Mayor Councillors City Employees and communitybusiness representatives (eg volunteers)
The policy does not apply to persons who are registered for an event yet are unable to attend the event due to illness or unforeseen circumstances
PROCEDURE
Each year staff shall submit a report to Council through Committee of Council recommending a list of community lunch and dinner events to be sponsored under this policy
For lunch events a Councillor may register for a maximum of one ticket For dinner events a Councillor shall have the option to register for a maximum of two tickets for himherself and a guest A guest can include a family member friend or other associate
www brampton ca
K3-32
SECTION GENERAL POLICY 1450SUBJECT Lunch and Dinner Sponsorship
EFFECTIVE January 26 2005 REPLACES Policy dated March 1 2001 PAGE 2 of 3
APPROVED BY CW024-2001 CW031 -2005 PROCEDURES UPDATED BY na
Upon approval of the annual events to be sponsored by the City staff shall publish the list of sponsored events and circulate it to the Mayor and Councillors so that individual Councillors may indicate their preference The Mayor and Councillors would select the events they wish to attend and notify the Council Office Supervisor The Council Office Supervisor shall coordinate with PR to arrange registration
When tickets are not available in advance of the event Councillors andor staff shall attend the registration table on the day of the event to confirm seating or table assignment
Registered Councillors shall confirm with the Council Office Supervisor their intention to attend or cancel at least one week before the event date for which heshe is registered
Registrants who cancel their booking should notify the Council Office Supervisor A waiting list will be referred to at this time and the guest protocol outlined below shall be followed
Registrants who attend the event as a guest of a non-city party and do not notify the City of Brampton of their decision not to use the City purchased ticket(s) shall be required to reimburse the City for the equivalent of the registration from their Councillor Expense Account or personal funds
Should reservations for a table not be fully pre-registered one week before the event Economic Development amp Public Relations staff shall invite alternates based on the following guest protocol
bull Councillors
bull Members of Senior Management
bull City Staff bull Board Members of CommunityService Clubs Business Associations other Community
Associations
bull Economic Development Contacts bull Volunteers on City Committees Programs and Activities
Friends and family members related to the above categories are not permitted unless they are a guest of the Mayor Councillor or staff member also in attendance at the event
bullv
niiniiiiMSn iiiniiiiilfiljlfn
CITY OF BRAMPTON
www brampton en
K3-33
SECTION GENERAL
SUBJECT Lunch and Dinner S ponsorship POLICY 1450
EFFECTIVE January 26 2005 REPLACES Policy dated March 1 2001 PAGE 3 of 3
APPROVED BY CW024-2001 CW03 1-2005 PROCEDURES UPDATED BY na
Members of Senior Management Team are encouraged to attend events which relate to the services offered by their respective departments
ACCOUNTABILITY
Staff in the Economic Development amp Public Relations Department shall select the events prepare reports arrange for registration and payment of the City sponsorship and coordinate the distribution of tickets (if applicable) in advance of the event The Council Office Administrative staff shall coordinate the scheduling of the respective registrant with the Economic Development amp Public Relations Department Through Committee of Council City Council shall approve the annual list of events to be sponsored under this policy
The Economic Development amp Public Relations Department shall report annually to the Council Office Committee with respect to the policy effectiveness
ADMINISTRATION
The Economic Development and Public Relations Department shall administer this policy in cooperation with the Council Office of the Council and Administrative Services Division of the Management and Administrative Services Department
CONTACT
Mara Ciccotelli Administrative Assistant Economic Development amp Public Relations Department 905shy874-2145
Linda Mclnnis Council Office Supervisor 905-874-2639
CITY OF BPAMPTOM
www brampton c a
K3-3H
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 1 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
POLICY STATEMENT
The City of Brampton rented suite at the Brampton Centre for Sports amp Entertainment (BCSE) is available for public use by Bramptons community groups at no charge subject to provisions of this policy and the operators of the BCSE
The City of Brampton also has access through contract with the BCSE to a limited number of events in a second suite The use of this second suite is also included in this policy
PURPOSE
The City of Brampton rents a suite (121) at the Brampton Centre for Sports amp Entertainment (BCSE)
The suite shall be used by the Mayor and members of City and Regional Council for the following business purposes only
bull To support or sponsor the activities including fund raising initiatives of local community groups bull To recognize and promote the efforts and goodwill of community groups bull To promote economic development bull As part of a rewards and recognition program for leaders in the community
SCOPE
This policy establishes the use of the suite and identifies a process for distributing events to the community at large For the purpose of this policy community groups means volunteer non-profit community groups located in Brampton as well as registered charities whose services are available to Brampton residents The City of Brampton use of the rented suite shall only be used for the businesses purposes outlined above
CITY O P T O M
wwwcitybramptononca
kV3gtpound
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 2 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
PROCEDURE
Upon receiving the event information (either a schedule of events or flyer announcement for an unscheduled event) the Mayor and Members of Council shall contact the Business Development amp Public Relations Department to reserve their selected dates
Preferably a host shall attend the selected events Schedules and sign-up instructions shall also be posted on the Council Bulletin Board for information The policy will be administered on a first come first serve basis for Mayor and Members of City Council Staff shall monitor the usage of the suite
Distribution of Events
Commencing in each year all events that have been scheduled as of August 1 for the following season (September 1 to August 31) will be allocated for each of the following purposes according to the following priorities
Priority 1 Recognition Sponsorship of community groups Priority 2 City businesseconomic development activities
Scheduled Events
Any events scheduled in advance at the BCSE shall be available to the Mayor and Members of City Council The selection of a community group as defined in this policy shall be determined by the Member of Council (The Host) who booked the suite for the event
Business Development amp Public Relations staff shall provide the event host with tickets in advance of the game and in turn the host shall distribute the tickets to the community group(s) of their choice
Potential interest from more than one Member of Council for a particular event will be accommodated through either the second suite the City of Brampton has access to or shall be accommodated in another vacant suite at the BCSE For the latter the cost of the suitetickets and foodbeverage expenses shall be charged at the market rate offered by the BCSE All effort will be made by staff through its contact with the BCSE to accommodate multiple requests for single events
nii-i in
bullbulluiiiir
IF QHAIVIPTOrg
wwwcitybramptononca
k3-3k
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 3 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
If there are events remaining after all requests by Members of City Council have been accommodated the box will be offered to community groups directly by staff for use in fundraising recognition of
volunteers or for charitable purposes To ensure fairness and equity no group will be offered the box more than once each year (unless no other community group expresses an interest in a particular event)
Unscheduled Events
All members of City Council will be advised of unscheduled events The event will be communicated in writing to the Mayor and each Member of Council with a request to respond within a specified period of time
If there are no conflicts the suite will be allocated as requested If there are conflicts staff will arrange to accommodate each request in the second suite or another vacant suite(s) at full cost to the host (tickets suite food and beverage) If no elected officials are interested in using the box for the event it will be offered to a community group by staff
Expenses Tickets
Each suite seats 14 Each allocation includes 10 box tickets at no charge An additional four box tickets can be purchased at the ticket price established for the particular events Tickets are not available during playoff games associated with major sporting leagues such as the OHL or NWHL The suite is available however and all tickets must be purchased at face value
Expenses Catering
Catering orders are the responsibility of the host using the suite When the suite has been reserved by the Mayor and members of Council catering orders will be the responsibility of the host coordinating the box for the event of the day The host will be reimbursed for catering expenses according to the City of Brampton expense policy
Catering expenses associated with non-City use are the responsibility of the individual or group using the box
CITY OF ORAMPTON
wwwcitybramptononca
K3-31
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 4 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
ACCOUNTABILITY
The Business Development amp Public Relations Department ensures the policy is administered complied with and reviewed each year The allocation process shall be reviewed by Administration amp Finance Committee of City Council on an annual basis
ADMINISTRATION
The public suite is funded through the general government cost centre and is administered by the Business Development amp Public Relations Department All allocations for use of the suite shall be coordinated by assigned staff A schedule of events and bookings will be maintained and will be made available at all times
CONTACT
Primary Dennis Cutajar Executive Director Business Development amp Public Relations (905-874-2698)
Secondary Mara Ciccotelli Administrative Assistant Business Development amp Public Relations (905-874-2145)
CITY OP QPAMPTOM
wwwcitybnimptononca
Schedule 3
The Corporation of the City of Brampton Amounts Repayable for Grant Gibson
Date Vendor Namo
(Note 1) (Note 1)
Torm of Council Exponso Account
Breach of Expenso Policy
Dec-10 P-CARD - ZONTA CLUB OF BRAMPTON
Jan-11 TRANSFER JOURNAL JAN 2011
Aug-11 TH11-34 Jun-12 TJTH-12-39
Nov-12 ZONTA CLUB OF BRAMPTON - CALEDON May-13 BRAMPTON BEAST HOCKEYCLUB
Corporato Accounts
Breach of Policy - Community Use of Suite Policy 1420
Jan-2011
Feb-2011
Mar-2011
Jan-2012
Notes
Source Deloitte Forensic Report dated July 302014(1) (2) Amount repayable includes sales taxes
(3) City facilities includethe Rose Theatre and PowerAde Centre
Description of Expenso (Note 1)
ZONTA CLUB tickets G Gibson
Tickets for The Good The Bad The Ugly - Feb 26710 Art of Jazz Festival Passes
Tickets for Brampton Global Jazz amp Blues Festival Series Women of Achievement
Founder Club Seats
PowerAde Suite - Brampton Battalion PowerAde Suite - Brampton Battalion PowerAde Suite - Brampton Battalion PowerAde Suite - Brampton Battalion
Amount Dolortte Finding
(Note 1)
16209 Spouse used one of two tickets 5000 Spouse used one of two tickets
16000 Spouse used one of eight tickets 456 00 Spouse used one of four tickets for some nights
9000 Spouse used ticket 131515 Donated tickets to specified community group except for 3 games attended with spouse
Total bull Term of Council Expense Account Total - Term of Council Expense Account Excluding Tickets for Evonts at Non-City Facilities (Note 3)
50000 Councillor attended with wife and some family members No specific record of other attendees 50000 Councillor attended with wife and some family members No specific record of other attendees 50000 Councillor attended with wife and some family members No specific record of other attendees 50000 Tickets provided to local Brampton family and mends
Total bull Corporato Accounts Total bull Corporato Accounts Excluding Tickets for Events at Non-City Facilities (Note 3)
Amount Repayablo (Note 2)
9000
2500
2000
7600
9000
7302
37402
500 00
500 00
500 00
50000
200000
7^
SO
To be read in conjunction with Deloittes Forensic ReportPrivate and Confidential
Schedule 4
The Corporation of the City of Brampton Amounts Repayable for Sandra Hames
Date Vendor Namo Description of Expenso Amount Doloitto Finding Amount Repayable (Note 2)
(Noto 1) (Noto 1) (Noto 1) (Noto 1)
Term of Council Exponso Account
Broach of Expense Policy
Jun-11 ROTARY CLUB OF BRAMPTON SOUTH Lobster amp Chicken Dinner - Fundraising Project 30000 Spouse used one of four tickets 7500
Jul-11 CHINGUACOUSY LIONS CLUB BBQ Fundraiser Tickets 8000 Spouse used one of two tickets 4000
Jul-11 SANDRA HAMES Lobster Fest Tickets 15000 Spouse used one of two tickets 7500
Aug-11 Oct-11
2011-37 2011-41
Cabaret Ticket 283871
Symphony Tickets Subscription 12698 Spouse used one of four tickets No information on use of other 2 tickets 40000 Spouse used one of two tickets in series One series donated to specific community group No
3700
4000
information on use of other 3 series
Oct-12 ROSE THEATRE 4 Tickets shyRose Orchestra Gala 60000 Spouse used one of four tickets No information on use of other 2 tickets 15000
Jul-13 CHINGUACOUSY LIONS CLUB Chinguacousy Lions B8Q bull 2 tickets 4000 Spouse used one of two tickets 2000
Jul-11 SANDRA HAMES Ottawa Business - Jun 30 - Jul 2 - Mileage 49296 Mileage claim was not reduced by 160km to reflect monthly car allowance 8320
Total bull Term of Council Expenso Account Total - Term of Council Expenso Account Excluding Tickots for Events at Non-City Facilities (Note 3)
Notes
(1) Source Deloitte Forensic Report dated July 30 2014
(2) (3)
Amount repayable includes sales taxes City facilitiesinclude the Rose Theatre and PowerAde Centre
7^
To be read in conjunction with Deloittes Forensic ReportPrivate and Confidential
Schedule 5
The Corporation of the City of Brampton Amounts Repayable for John Hutton
Date
(Note 1)
Vendor Name
(Note 1)
Description of Expense (Noto 1)
Amount
(Note 1) Deloitte Finding Amount Repayable (Note 2)
Torn) of Council Exponso Account
Breach of Expense Policy
Jan-11 NPC ALUMNI ASSOCIATION Membership - 2 years 4 hardcopy of blue book 15050 Two year membership Not a community membership 150 50
Feb-12 ALUMNI ASSOCIATION OF THE NPC Membership Renewal 15050 Two year membership Not a community membership 150 50
Jan-13 ALUMNI ASSOCIATION OF THE NPC SCHOOL 2013 Membership 75 25 One year membership Not a community membership 7525
Dec-13 NPC ALUMNI ASSOCIATION NPC Alumni - membership 7525 One year membership Not a community membership 7525
May-11 ONTARIO PARKS ASSOCIATION Ontario Parks Association Anniversary- Registration 30000 Not an eligible professional and busines development expense 30000
Nov-11 ONTARIO PARKS ASSOCIATION Refund of Golf Fees (14000) Refund relates to OPA registration (golf fees) (14000)
Aug-11 JOHN HUTTON Ontario Parks Association - Aug 19 - 2111 - Accomodations 37290 Not an eligible professional and busines development expense 372 90
reimbursement
Sep-11 JOHN HUTTON Ontario Parks Association 12595 Not an eligible professional and busines development expense 135 00
Jul-11 ONTARIO PARKS ASSOCIATION Donation - OPAs 75th Anniv Legacy Garden 50000 Not an eligiblecommunity involvement expense Counallor intended donation to be from 500 00
City (not his account) Dec-10 OLDTIMER BENEFIT HOCKEY NHL Alumni Benefit Hockey Game - Feb 4 7571 Spouse used one of four tickets 1893
Jan-11 TRANSFER JOURNAL JAN 2011 Tickets for The Good The Bad The Ugly - Feb 26710 5000 Spouse used one of two tickets 25 00
Feb-11 JOHN HUTTON 2 Tickets to Huttonvilie UC Groundhog Supper - Feb 311 3000 Spouse used one of two tickets 15 00
Mar-11 BRAMPTON shyHEART LAKE ROTARY CLUB 20th anniversary tickets - Mar 2611 10000 Spouse used one of two tickets 50 00
May-11 JOHN HUTTON Huttonvilie U C Ham Dinner - Apr 1411 3000 Spouse used one of two tickets 1500
May-11 TJ-2011-17 Brampton Symphony Subscription 30000 Spouse used one of two tickets for five separate events 150 00
Jun-11 JOHN HUTTON Tickets for FFCP Spring Breakfast amp norval UC BBQ 6600 Spouse used one of two tickets 33 00
Jul-11 JOHN HUTTON Huttonvilie U C Lobster Dinner - Jun 17 amp Home Church Beef BBQ - Jun 10400 Spouse used one of two tickets 52 00
11
Jul-11 TH-11-25 ORDER 0274628 Subscription to various Rose Theatre events 132000 Spouse used one of two tickets for thirteen separate events 66000
Aug-11 TH11-35 REM 280704 - Bobby McFerrin 7201 Spouse used one of four ticekts 1800
Sep-11 JOHN HUTTON Annual Pork BBQ 2600 Spouse used one of two tickets 1300
Oct-11 JOHN HUTTON Colours In The Storm - Tickets 4000 Spouse used one of two tickets 20 00
Nov-11 JOHN HUTTON Huttonvilie United Church Shore Supper - Oct 2011 3000 Spouse used one of two tickets 1500
Dec-11 TH1147 BCB Christmas at The Rose 4000 Spouse used one of two tickets 20 00
Feb-12 JOHN HUTTON Huttonvilie United Church Groundhog Day Supper - Feb 212 3000 Spouse used one of two tickets 1500
Mar-12 JOHN HUTTON Huttonvilie United Church Ham Supper - Mar 2212 3200 Spouse used one of two tickets 1600
Apr-12 2012-18 Rose Summer Series Subscription 15611 Spouse used one of two tickets at four separate events 78 06
May-12 TJ THEATRE 12-30 20122013 Rose Theatre Subscription 57729 Spouse used one of two tickets at six separate events 288 65
Jun-12 JOHN HUTTON Norval United Church Chicken BBQ - Jun 212 2600 Spouse used one of two tickets 13 00
Jun-12 JOHN HUTTON Huttonvilie UC Lobster Dinner - Jun 1512 8000 Spouse used one of two tickets 40 00
Sep-12 STE LOUISE OUTREACH CENTRE OF PEEL 30th Anniversary Gala - Tickets 6000 Spouse used one of two tickets 30 00
Sep-12 JOHNHUTTON 2 tickets to Union PresbyterianChurch Pork BBQ - Sep 2912 3000 Spouse used one of two tickets 15 00
Oct-12 CHINGUACOUSY LIONS CLUB 2 Tickets - Anniversary Dinner 13000 Spouse used one of two tickets 65 00
Nov-12 SHARE AGRICULTURE FOUNDATION Share Concert 5000 Spouse used one of two tickets 25 00
Dec-12 TRF DECEMBER 2012(1) Christmas at the Rose 12000 Spouse used one of two tickets al two separate events 7500
Feb-13 BRAMPTON BOARD OF TRADE Mayors Luncheon 11000 Spouse used one of two tickets 55 00
Feb-13 CANADA SKATES Jan 12 Performance Tickets 8000 Spouse used one of two tickets 4000
Apr-13 JOHNHUTTON 2 Tickets for Huttonvilie United Church Ham Dinner 3000 Spouse used one of two tickets 1500
May-13 ROTARY CLUBOF BRAMPTON- HEART LAKE 8 Tickets For Annual Poor Boys ampGirts Luncheon 28000 Spouse used one of eight tickets 35 00
May-13 JOHNHUTTON Norval UC Chicken BBQ 3000 Spouse used one of two tickets 15 00
May-13 Jul-13
Rose Theatre Rose Theatre
2 Senior Subscriptions Rose Orchestra Tickets for The Santaland Diaries amp 1314 Subscription
39600 53450
Spouse used one of two tickets at six separate events Spouse used one of two tickets at six separate events
19800
267 25
Oct-13 ROSE THEATRE Retruned tickets for Jesse Cook amp Santaland Diaries (14950) Tickets returned (7475)
Aug-13 JOHN HUTTON Chingacousy Lions Annual Steak BBQ - 2 Tickets 4000 Spouse used one of two tickets 2000
Sep-13 ROSE THEATRE 2 Tkts C Hadfield Nov 26713 12100 Spouse used one of two tickets 60 50
Od-13 JOHNHUTTON 2 Ttckets for Union Presbyterian Chruch 3000 Spouse used one of two tickets 15 00
Od-13 FEDERATION OF FILIPINO CANADIANS 3 Tickets Harvest Breakfast 7500 Spouse used one of three tickets 25 00
Oct-13 SHARE AGRICULTURE FOUNDATION 2 Tickets for SHARES Annual Dinner 15000 Spouse used one of two tickets 75 00
Apr-13 Oct-13
Rose Theatre BRAMPTON BEAST HOCKEY CLUB
Rose Summer Theatre Tickets
Founders Club Seats
21700 Spouse used one of two tickets at four separate events 131515 Seasons tickets purchased Councillorattended games with spouse and friends and gave
108 50
73021
some tickets to community volunteers No specific record of attendees
Dec-11 BELL CANADA Dec 211 10667 Expense paid twice 10667
Dec-11 JOHNHUTTON Bell Canada shyDec11 10667 Expense paid twice 106 67
Dec-13 EDC031 Souvenir-Apr 122013 25888 Donation exceeds limit of S250 888
Total - Term of Council Expense Account Total - Term of Council Expense Account Excluding Tickots for Events at Non-City Facilities (Noto 3)
To be read in conjunction with Deloittes Forensic ReportPrivate and Confidential
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ote
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Sour
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Am
ount
rep
ayab
le i
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des
sale
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ies
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udet
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ose
The
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and
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Schedule 6
The Corporation of the City of Brampton Amounts Repayable for Gael Miles
Date Vendor Name
(Note 1) (Note 1)
Term of Council Expense Account
Breach of Expense Policy
Jun-11 ROTARY CLUB OF BRAMPTON SOUTH
May-12 AMEX-BBOT Oct-12 ROSE THEATRE
Dec-12 GAEL MILES
Jul-13 GAEL MILES
Apr-12 MARKETING PAD INC Apr-13 MARKETING PAD INC Dec-13 GAEL MILES
Aug-13 ROGERS ATampT WIRELESS Dec-13 GAEL MILES
Corporate Accounts
Breach of Lunch and Dinner Sponsorship Policy
Jun-2012
Breach of Expense Policy
Jun-2013
Description of Expense (Note 1)
Lobster amp Chicken Dinner - fundraising project Business Person of the year Gala 4 Tickets bull Rose Orchestra Gala
Rotary Fundraiser 4 tickets for Rotary Club Brampton South Web Hosting Fee Hosting Website Miles bull National Safety Conference Chicago bull mileage Aug113 Miles - National Safety Conference Chicago - Per diem
Brampton Arts Council Golf and Dinner
FCM Vancouver Per Diem
Amount Deloitte Finding
(Note 1)
30000 Spouse used one of two tickets 61236 Family used three of six tickets (spouse and daughters) 60000 Spouse used one of four tickets 25000 Spouse used one of two tickets 300X Spouse used one of four tickets
5088 Static website last used for election campaign Charge should be $17299 17299 Static website last used for election campaign 71192 Mileage claim not reduced by 160km to reflect car allowance 15297 Personal calls $10 not reimbursed Councillor stated she intends to reimburse
42500 Per diem claimed for lunch that was available at the conference
Total bull Term of Council Expense Account Total - Term of Council Expense Account Excluding Tickets for Events at Non-City Facilities (Note 3)
48000 Councillor did not attend the event Spouse and guest attended Policy required return of tickets for distribution according to guest protocol
35377 Meals claimed on June 4th 2013 Councillor returned early from tnp on June 3rd 2013 Councillor stated that she intends to repay this amount
Total bull Corporate Accounts Total - Corporate Accounts Excluding Tickets for Events at Non-City Facilities (Note 3)
Amount Repayable
(Note 2)
15000
68000
15000
12500
7500
19210
19210
8320
1000
ISPO
167240
Notes
d) Source Deloitte Forensic Report dated July 30 2014 Amount repayable includes sales taxes(2)
(3) City facilities include the Rose Theatre and PowerAde Centre
To be read in conjunction with Deloittes Forensic ReportPrivate and Confidential
Schedule 7
The Corporation of the City of Brampton Amounts Repayable for Elaine Moore
Date
(Note 1)
Vendor Name
(Note 1)
Description of Expense (Note 1)
Amount
(Note 1) Deloitte Finding
Amount Repayable (Note 2)
Term of Council Expenso Account
Breach of Expense Policy
Jan-11 ROBBIE BURNS
Mar-11 UNITED ACHIEVERS CLUB
Oct-11 BRAMPTON ACCCC
Feb-12 AMEX shyLORNE SCOTS
Apr-12 TH-12-15
Jun-12 TJ TH-12-40
Feb-13 UNITED ACHIEVERS CLUB
Mar-13 AMEX shyLORNE SCOTS
Mar-13 AMEX - WOHC FOUNDATION
Jun-13 BRAMPTON BEAST HOCKEY CLUB
Oct-12 OLIVE BRANCH OF HOPE
Dinner Dance bull Jan 2911
Celebrity Men Who Cook - Table of 8 Christmas Party bull Table of 8 Robbie Burns Dinner Dance Tickets
Brampton Symphony Orchestra Tickets - Order 9 299057 bull May 512 Tickets for Brampton Global jazz amp Blues Festival Series Celebrity Chef - 2 Tickets Robbie Bums Dinner Dance Tickets
Toronto Maple Leafs Alumni Game Founder Club Seats
Celebrate Life Fundraiser
40000 32000 32000 33110 32000
45600 9000
18000 6000
1315 15 300ro
Spouse used one of eight tickets No information on use of other tickets Spouse used one of eight tickets No information on use of other tickets Spouse used one of eight tickets No information on use of other tickets Tickets used by family including spouse Other non-famiJyattendees Tickets used by family including spouse Other non-family attendees
Spouse used one of four tickets at three separate events Spouse used one of two tickets Spouse used one of four tickets Spouse used one of four tickets Spouse used three tickets Remainder of games donated to specific community group Family members used two tickets
5000
4000
4000
12416
8000
11400
4500
4500
1500
7302
7500
Total - Term of Council Expense Account
Total - Term of Council Expense Account Excluding Tickets for Events at Non-City Facilities (Note 3)
70118
Notes
(1) (2) (3)
Source Deloitte Forensic Report dated July 302014 Amount repayable includes sales taxes City facilities include the Rose Theatre and PowerAde Centre
7=
To be read in conjunction with Deloittes Forensic ReportPrivate and Confidential
Schedule 8
The Corporation of the City of Brampton Amounts Repayable for Paul Palleschi
Date
(Notel) Vendor Name
(NotoD
Description of Expenso (NotoD
Amount
(NotoD Dololtto Finding Amount Ropayablo (Noto 2)
Term ofCouncil Exponso Account
preach of Expense Policy May-13 Nov-13
BRAMPTONBEAST HOCKEYCLUB PAUL PALLESCHI
2 Seats for Founders Club Reimbursement for Beast Tickets
131515 Personal purchase of seasons tickets (131515) Reimbursement of personal purchase Reimbursement should be S1460
146041
(131515)
Total-Term of Council Exponso Account Total -Term of Council Expenso Account Excluding Tickets for Evonts at Non-City Facilities (Noto 3)
Notes
(1) Source Deloitte Forensic Report dated July 302014 (2) Amount repayable includes sales taxes (3) City faciixies includethe Roso Theatre and PowerAde Centre
To be read in conjunction with Delottes Forensic Report Private and Confidential
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Schedule 10
The Corporation of the City of Brampton Amount Repayable for John Sprovieri
Dato Vendor Name Description of Expense Amount Deloitte Finding Amount Repayablo (Noto 2) (Note 1) (NotoD (Note 1) (Noto 1)
Ternof Council Expense Account
Broach of Expense Policy
Mar-11 FILIPINO ATHLETIC ASSOCIATION OF Dinner Dance Tickets - Feb 16711 5000 Spouse used one of two tickets 2500
Feb-12 I ROCK PINK CANCER RELIEF INC Sponsorship 500 00 Spouse used one of ten tickets 5000
May-12 ST MARGUERITE DYOLMLLE PARISH Benefit Dinner Dance 18500 Spouse used one of two tickets 9250
May-13 ST MARGUERITE DYOUVILLE PARISH Tickets For Fr James Tobin 50th Anniversary Event 13000 Spouse used one of two tickets 6500
Jul-13 WILLIAM OSLER HEALTH SYSTEM FOUNDATION Osier Foundation Benefit Conceit 50000 Spouse used one of two tickets 25000
Dec-13 JOHN SPROVIERI Meals per diem for India trade mission 1275 00 Three meals per day claimed before trip Trip Itinerary indicates that many meals were provided 7500
on Trade Mission
Total bull Term of Council Expense Account Total - Term of Council Expense Account Excluding Tickets for Events at Non-City Facilities (Note 3)
Corporato Accounts
Broach of Policy - Community Use of Suite Policv 1420
Dec-2011 PowerAde Suite - Brampton Battalion 500 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 500 00
Jan-2012 PowerAde Suite - Brampton Battalion 50000 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1450 50000
Feb-2012 PowerAde Suite - Brampton Battalion 200 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 200 00
Oct-2012 PowerAde Suite - Brampton Battalion 200 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 20000
Jan-2013 PowerAde Suite - Brampton Battalion 200 00 Tickets residentprovided to same did not meet tho business purpose criteria in Policv 14 2 0 200 00
Jan-2013 PowerAde Suite - Brampton Beast 200 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 20000
Jan-2013 PowerAde Suite - Brampton Beast 200 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 200 00
Total bull Corporate Accounts Total bull Corporate Accounts Excluding Tickets for Events at Non-City Facilities (Note 3
Notes
(1) (2) (3)
Source Deloitte Forensic Report dated July 302014 Amount repayable includes sales taxes City facilities include the Rose Theatre and PowerAde Centre
(jo
o
To be read in conjunction with Delorttes Forensic ReportPrivate and Confidential
K3-3I
SECTION GENERAL
SUBJECT Lunch and Dinner Sponsorship POLICY 1450
EFFECTIVE January 26 2005 REPLACES Policy dated March 12001 PAGE 1 of 3
APPROVED BY CW024-2001 CW031-2005 PROCEDURES UPDATED BY na
POLICY STATEMENT
This policy sets forth a coordinated approach for managing the Corporations sponsorship participation at community based lunch and dinner events to ensure that the Citys support and attendance at such events is visible
PURPOSE
The policy outlines a procedure as to how the Mayor Councillors and staff register for an event prioritizes booking and addresses the process to be followed when bookings change in keeping with the intent to ensure that the Citys presence at events is visible
In order to manage requests for sponsoring dinner and lunch events the MAJOR dinner and lunch policy supports the purchase of table(s) at each approved event to a budget amount approved each year
SCOPE
The policy applies to the Mayor Councillors City Employees and communitybusiness representatives (eg volunteers)
The policy does not apply to persons who are registered for an event yet are unable to attend the event due to illness or unforeseen circumstances
PROCEDURE
Each year staff shall submit a report to Council through Committee of Council recommending a list of community lunch and dinner events to be sponsored under this policy
For lunch events a Councillor may register for a maximum of one ticket For dinner events a Councillor shall have the option to register for a maximum of two tickets for himherself and a guest A guest can include a family member friend or other associate
www brampton ca
K3-32
SECTION GENERAL POLICY 1450SUBJECT Lunch and Dinner Sponsorship
EFFECTIVE January 26 2005 REPLACES Policy dated March 1 2001 PAGE 2 of 3
APPROVED BY CW024-2001 CW031 -2005 PROCEDURES UPDATED BY na
Upon approval of the annual events to be sponsored by the City staff shall publish the list of sponsored events and circulate it to the Mayor and Councillors so that individual Councillors may indicate their preference The Mayor and Councillors would select the events they wish to attend and notify the Council Office Supervisor The Council Office Supervisor shall coordinate with PR to arrange registration
When tickets are not available in advance of the event Councillors andor staff shall attend the registration table on the day of the event to confirm seating or table assignment
Registered Councillors shall confirm with the Council Office Supervisor their intention to attend or cancel at least one week before the event date for which heshe is registered
Registrants who cancel their booking should notify the Council Office Supervisor A waiting list will be referred to at this time and the guest protocol outlined below shall be followed
Registrants who attend the event as a guest of a non-city party and do not notify the City of Brampton of their decision not to use the City purchased ticket(s) shall be required to reimburse the City for the equivalent of the registration from their Councillor Expense Account or personal funds
Should reservations for a table not be fully pre-registered one week before the event Economic Development amp Public Relations staff shall invite alternates based on the following guest protocol
bull Councillors
bull Members of Senior Management
bull City Staff bull Board Members of CommunityService Clubs Business Associations other Community
Associations
bull Economic Development Contacts bull Volunteers on City Committees Programs and Activities
Friends and family members related to the above categories are not permitted unless they are a guest of the Mayor Councillor or staff member also in attendance at the event
bullv
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CITY OF BRAMPTON
www brampton en
K3-33
SECTION GENERAL
SUBJECT Lunch and Dinner S ponsorship POLICY 1450
EFFECTIVE January 26 2005 REPLACES Policy dated March 1 2001 PAGE 3 of 3
APPROVED BY CW024-2001 CW03 1-2005 PROCEDURES UPDATED BY na
Members of Senior Management Team are encouraged to attend events which relate to the services offered by their respective departments
ACCOUNTABILITY
Staff in the Economic Development amp Public Relations Department shall select the events prepare reports arrange for registration and payment of the City sponsorship and coordinate the distribution of tickets (if applicable) in advance of the event The Council Office Administrative staff shall coordinate the scheduling of the respective registrant with the Economic Development amp Public Relations Department Through Committee of Council City Council shall approve the annual list of events to be sponsored under this policy
The Economic Development amp Public Relations Department shall report annually to the Council Office Committee with respect to the policy effectiveness
ADMINISTRATION
The Economic Development and Public Relations Department shall administer this policy in cooperation with the Council Office of the Council and Administrative Services Division of the Management and Administrative Services Department
CONTACT
Mara Ciccotelli Administrative Assistant Economic Development amp Public Relations Department 905shy874-2145
Linda Mclnnis Council Office Supervisor 905-874-2639
CITY OF BPAMPTOM
www brampton c a
K3-3H
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 1 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
POLICY STATEMENT
The City of Brampton rented suite at the Brampton Centre for Sports amp Entertainment (BCSE) is available for public use by Bramptons community groups at no charge subject to provisions of this policy and the operators of the BCSE
The City of Brampton also has access through contract with the BCSE to a limited number of events in a second suite The use of this second suite is also included in this policy
PURPOSE
The City of Brampton rents a suite (121) at the Brampton Centre for Sports amp Entertainment (BCSE)
The suite shall be used by the Mayor and members of City and Regional Council for the following business purposes only
bull To support or sponsor the activities including fund raising initiatives of local community groups bull To recognize and promote the efforts and goodwill of community groups bull To promote economic development bull As part of a rewards and recognition program for leaders in the community
SCOPE
This policy establishes the use of the suite and identifies a process for distributing events to the community at large For the purpose of this policy community groups means volunteer non-profit community groups located in Brampton as well as registered charities whose services are available to Brampton residents The City of Brampton use of the rented suite shall only be used for the businesses purposes outlined above
CITY O P T O M
wwwcitybramptononca
kV3gtpound
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 2 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
PROCEDURE
Upon receiving the event information (either a schedule of events or flyer announcement for an unscheduled event) the Mayor and Members of Council shall contact the Business Development amp Public Relations Department to reserve their selected dates
Preferably a host shall attend the selected events Schedules and sign-up instructions shall also be posted on the Council Bulletin Board for information The policy will be administered on a first come first serve basis for Mayor and Members of City Council Staff shall monitor the usage of the suite
Distribution of Events
Commencing in each year all events that have been scheduled as of August 1 for the following season (September 1 to August 31) will be allocated for each of the following purposes according to the following priorities
Priority 1 Recognition Sponsorship of community groups Priority 2 City businesseconomic development activities
Scheduled Events
Any events scheduled in advance at the BCSE shall be available to the Mayor and Members of City Council The selection of a community group as defined in this policy shall be determined by the Member of Council (The Host) who booked the suite for the event
Business Development amp Public Relations staff shall provide the event host with tickets in advance of the game and in turn the host shall distribute the tickets to the community group(s) of their choice
Potential interest from more than one Member of Council for a particular event will be accommodated through either the second suite the City of Brampton has access to or shall be accommodated in another vacant suite at the BCSE For the latter the cost of the suitetickets and foodbeverage expenses shall be charged at the market rate offered by the BCSE All effort will be made by staff through its contact with the BCSE to accommodate multiple requests for single events
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wwwcitybramptononca
k3-3k
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 3 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
If there are events remaining after all requests by Members of City Council have been accommodated the box will be offered to community groups directly by staff for use in fundraising recognition of
volunteers or for charitable purposes To ensure fairness and equity no group will be offered the box more than once each year (unless no other community group expresses an interest in a particular event)
Unscheduled Events
All members of City Council will be advised of unscheduled events The event will be communicated in writing to the Mayor and each Member of Council with a request to respond within a specified period of time
If there are no conflicts the suite will be allocated as requested If there are conflicts staff will arrange to accommodate each request in the second suite or another vacant suite(s) at full cost to the host (tickets suite food and beverage) If no elected officials are interested in using the box for the event it will be offered to a community group by staff
Expenses Tickets
Each suite seats 14 Each allocation includes 10 box tickets at no charge An additional four box tickets can be purchased at the ticket price established for the particular events Tickets are not available during playoff games associated with major sporting leagues such as the OHL or NWHL The suite is available however and all tickets must be purchased at face value
Expenses Catering
Catering orders are the responsibility of the host using the suite When the suite has been reserved by the Mayor and members of Council catering orders will be the responsibility of the host coordinating the box for the event of the day The host will be reimbursed for catering expenses according to the City of Brampton expense policy
Catering expenses associated with non-City use are the responsibility of the individual or group using the box
CITY OF ORAMPTON
wwwcitybramptononca
K3-31
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 4 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
ACCOUNTABILITY
The Business Development amp Public Relations Department ensures the policy is administered complied with and reviewed each year The allocation process shall be reviewed by Administration amp Finance Committee of City Council on an annual basis
ADMINISTRATION
The public suite is funded through the general government cost centre and is administered by the Business Development amp Public Relations Department All allocations for use of the suite shall be coordinated by assigned staff A schedule of events and bookings will be maintained and will be made available at all times
CONTACT
Primary Dennis Cutajar Executive Director Business Development amp Public Relations (905-874-2698)
Secondary Mara Ciccotelli Administrative Assistant Business Development amp Public Relations (905-874-2145)
CITY OP QPAMPTOM
wwwcitybnimptononca
Schedule 4
The Corporation of the City of Brampton Amounts Repayable for Sandra Hames
Date Vendor Namo Description of Expenso Amount Doloitto Finding Amount Repayable (Note 2)
(Noto 1) (Noto 1) (Noto 1) (Noto 1)
Term of Council Exponso Account
Broach of Expense Policy
Jun-11 ROTARY CLUB OF BRAMPTON SOUTH Lobster amp Chicken Dinner - Fundraising Project 30000 Spouse used one of four tickets 7500
Jul-11 CHINGUACOUSY LIONS CLUB BBQ Fundraiser Tickets 8000 Spouse used one of two tickets 4000
Jul-11 SANDRA HAMES Lobster Fest Tickets 15000 Spouse used one of two tickets 7500
Aug-11 Oct-11
2011-37 2011-41
Cabaret Ticket 283871
Symphony Tickets Subscription 12698 Spouse used one of four tickets No information on use of other 2 tickets 40000 Spouse used one of two tickets in series One series donated to specific community group No
3700
4000
information on use of other 3 series
Oct-12 ROSE THEATRE 4 Tickets shyRose Orchestra Gala 60000 Spouse used one of four tickets No information on use of other 2 tickets 15000
Jul-13 CHINGUACOUSY LIONS CLUB Chinguacousy Lions B8Q bull 2 tickets 4000 Spouse used one of two tickets 2000
Jul-11 SANDRA HAMES Ottawa Business - Jun 30 - Jul 2 - Mileage 49296 Mileage claim was not reduced by 160km to reflect monthly car allowance 8320
Total bull Term of Council Expenso Account Total - Term of Council Expenso Account Excluding Tickots for Events at Non-City Facilities (Note 3)
Notes
(1) Source Deloitte Forensic Report dated July 30 2014
(2) (3)
Amount repayable includes sales taxes City facilitiesinclude the Rose Theatre and PowerAde Centre
7^
To be read in conjunction with Deloittes Forensic ReportPrivate and Confidential
Schedule 5
The Corporation of the City of Brampton Amounts Repayable for John Hutton
Date
(Note 1)
Vendor Name
(Note 1)
Description of Expense (Noto 1)
Amount
(Note 1) Deloitte Finding Amount Repayable (Note 2)
Torn) of Council Exponso Account
Breach of Expense Policy
Jan-11 NPC ALUMNI ASSOCIATION Membership - 2 years 4 hardcopy of blue book 15050 Two year membership Not a community membership 150 50
Feb-12 ALUMNI ASSOCIATION OF THE NPC Membership Renewal 15050 Two year membership Not a community membership 150 50
Jan-13 ALUMNI ASSOCIATION OF THE NPC SCHOOL 2013 Membership 75 25 One year membership Not a community membership 7525
Dec-13 NPC ALUMNI ASSOCIATION NPC Alumni - membership 7525 One year membership Not a community membership 7525
May-11 ONTARIO PARKS ASSOCIATION Ontario Parks Association Anniversary- Registration 30000 Not an eligible professional and busines development expense 30000
Nov-11 ONTARIO PARKS ASSOCIATION Refund of Golf Fees (14000) Refund relates to OPA registration (golf fees) (14000)
Aug-11 JOHN HUTTON Ontario Parks Association - Aug 19 - 2111 - Accomodations 37290 Not an eligible professional and busines development expense 372 90
reimbursement
Sep-11 JOHN HUTTON Ontario Parks Association 12595 Not an eligible professional and busines development expense 135 00
Jul-11 ONTARIO PARKS ASSOCIATION Donation - OPAs 75th Anniv Legacy Garden 50000 Not an eligiblecommunity involvement expense Counallor intended donation to be from 500 00
City (not his account) Dec-10 OLDTIMER BENEFIT HOCKEY NHL Alumni Benefit Hockey Game - Feb 4 7571 Spouse used one of four tickets 1893
Jan-11 TRANSFER JOURNAL JAN 2011 Tickets for The Good The Bad The Ugly - Feb 26710 5000 Spouse used one of two tickets 25 00
Feb-11 JOHN HUTTON 2 Tickets to Huttonvilie UC Groundhog Supper - Feb 311 3000 Spouse used one of two tickets 15 00
Mar-11 BRAMPTON shyHEART LAKE ROTARY CLUB 20th anniversary tickets - Mar 2611 10000 Spouse used one of two tickets 50 00
May-11 JOHN HUTTON Huttonvilie U C Ham Dinner - Apr 1411 3000 Spouse used one of two tickets 1500
May-11 TJ-2011-17 Brampton Symphony Subscription 30000 Spouse used one of two tickets for five separate events 150 00
Jun-11 JOHN HUTTON Tickets for FFCP Spring Breakfast amp norval UC BBQ 6600 Spouse used one of two tickets 33 00
Jul-11 JOHN HUTTON Huttonvilie U C Lobster Dinner - Jun 17 amp Home Church Beef BBQ - Jun 10400 Spouse used one of two tickets 52 00
11
Jul-11 TH-11-25 ORDER 0274628 Subscription to various Rose Theatre events 132000 Spouse used one of two tickets for thirteen separate events 66000
Aug-11 TH11-35 REM 280704 - Bobby McFerrin 7201 Spouse used one of four ticekts 1800
Sep-11 JOHN HUTTON Annual Pork BBQ 2600 Spouse used one of two tickets 1300
Oct-11 JOHN HUTTON Colours In The Storm - Tickets 4000 Spouse used one of two tickets 20 00
Nov-11 JOHN HUTTON Huttonvilie United Church Shore Supper - Oct 2011 3000 Spouse used one of two tickets 1500
Dec-11 TH1147 BCB Christmas at The Rose 4000 Spouse used one of two tickets 20 00
Feb-12 JOHN HUTTON Huttonvilie United Church Groundhog Day Supper - Feb 212 3000 Spouse used one of two tickets 1500
Mar-12 JOHN HUTTON Huttonvilie United Church Ham Supper - Mar 2212 3200 Spouse used one of two tickets 1600
Apr-12 2012-18 Rose Summer Series Subscription 15611 Spouse used one of two tickets at four separate events 78 06
May-12 TJ THEATRE 12-30 20122013 Rose Theatre Subscription 57729 Spouse used one of two tickets at six separate events 288 65
Jun-12 JOHN HUTTON Norval United Church Chicken BBQ - Jun 212 2600 Spouse used one of two tickets 13 00
Jun-12 JOHN HUTTON Huttonvilie UC Lobster Dinner - Jun 1512 8000 Spouse used one of two tickets 40 00
Sep-12 STE LOUISE OUTREACH CENTRE OF PEEL 30th Anniversary Gala - Tickets 6000 Spouse used one of two tickets 30 00
Sep-12 JOHNHUTTON 2 tickets to Union PresbyterianChurch Pork BBQ - Sep 2912 3000 Spouse used one of two tickets 15 00
Oct-12 CHINGUACOUSY LIONS CLUB 2 Tickets - Anniversary Dinner 13000 Spouse used one of two tickets 65 00
Nov-12 SHARE AGRICULTURE FOUNDATION Share Concert 5000 Spouse used one of two tickets 25 00
Dec-12 TRF DECEMBER 2012(1) Christmas at the Rose 12000 Spouse used one of two tickets al two separate events 7500
Feb-13 BRAMPTON BOARD OF TRADE Mayors Luncheon 11000 Spouse used one of two tickets 55 00
Feb-13 CANADA SKATES Jan 12 Performance Tickets 8000 Spouse used one of two tickets 4000
Apr-13 JOHNHUTTON 2 Tickets for Huttonvilie United Church Ham Dinner 3000 Spouse used one of two tickets 1500
May-13 ROTARY CLUBOF BRAMPTON- HEART LAKE 8 Tickets For Annual Poor Boys ampGirts Luncheon 28000 Spouse used one of eight tickets 35 00
May-13 JOHNHUTTON Norval UC Chicken BBQ 3000 Spouse used one of two tickets 15 00
May-13 Jul-13
Rose Theatre Rose Theatre
2 Senior Subscriptions Rose Orchestra Tickets for The Santaland Diaries amp 1314 Subscription
39600 53450
Spouse used one of two tickets at six separate events Spouse used one of two tickets at six separate events
19800
267 25
Oct-13 ROSE THEATRE Retruned tickets for Jesse Cook amp Santaland Diaries (14950) Tickets returned (7475)
Aug-13 JOHN HUTTON Chingacousy Lions Annual Steak BBQ - 2 Tickets 4000 Spouse used one of two tickets 2000
Sep-13 ROSE THEATRE 2 Tkts C Hadfield Nov 26713 12100 Spouse used one of two tickets 60 50
Od-13 JOHNHUTTON 2 Ttckets for Union Presbyterian Chruch 3000 Spouse used one of two tickets 15 00
Od-13 FEDERATION OF FILIPINO CANADIANS 3 Tickets Harvest Breakfast 7500 Spouse used one of three tickets 25 00
Oct-13 SHARE AGRICULTURE FOUNDATION 2 Tickets for SHARES Annual Dinner 15000 Spouse used one of two tickets 75 00
Apr-13 Oct-13
Rose Theatre BRAMPTON BEAST HOCKEY CLUB
Rose Summer Theatre Tickets
Founders Club Seats
21700 Spouse used one of two tickets at four separate events 131515 Seasons tickets purchased Councillorattended games with spouse and friends and gave
108 50
73021
some tickets to community volunteers No specific record of attendees
Dec-11 BELL CANADA Dec 211 10667 Expense paid twice 10667
Dec-11 JOHNHUTTON Bell Canada shyDec11 10667 Expense paid twice 106 67
Dec-13 EDC031 Souvenir-Apr 122013 25888 Donation exceeds limit of S250 888
Total - Term of Council Expense Account Total - Term of Council Expense Account Excluding Tickots for Events at Non-City Facilities (Noto 3)
To be read in conjunction with Deloittes Forensic ReportPrivate and Confidential
Th
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fid
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al
Schedule 6
The Corporation of the City of Brampton Amounts Repayable for Gael Miles
Date Vendor Name
(Note 1) (Note 1)
Term of Council Expense Account
Breach of Expense Policy
Jun-11 ROTARY CLUB OF BRAMPTON SOUTH
May-12 AMEX-BBOT Oct-12 ROSE THEATRE
Dec-12 GAEL MILES
Jul-13 GAEL MILES
Apr-12 MARKETING PAD INC Apr-13 MARKETING PAD INC Dec-13 GAEL MILES
Aug-13 ROGERS ATampT WIRELESS Dec-13 GAEL MILES
Corporate Accounts
Breach of Lunch and Dinner Sponsorship Policy
Jun-2012
Breach of Expense Policy
Jun-2013
Description of Expense (Note 1)
Lobster amp Chicken Dinner - fundraising project Business Person of the year Gala 4 Tickets bull Rose Orchestra Gala
Rotary Fundraiser 4 tickets for Rotary Club Brampton South Web Hosting Fee Hosting Website Miles bull National Safety Conference Chicago bull mileage Aug113 Miles - National Safety Conference Chicago - Per diem
Brampton Arts Council Golf and Dinner
FCM Vancouver Per Diem
Amount Deloitte Finding
(Note 1)
30000 Spouse used one of two tickets 61236 Family used three of six tickets (spouse and daughters) 60000 Spouse used one of four tickets 25000 Spouse used one of two tickets 300X Spouse used one of four tickets
5088 Static website last used for election campaign Charge should be $17299 17299 Static website last used for election campaign 71192 Mileage claim not reduced by 160km to reflect car allowance 15297 Personal calls $10 not reimbursed Councillor stated she intends to reimburse
42500 Per diem claimed for lunch that was available at the conference
Total bull Term of Council Expense Account Total - Term of Council Expense Account Excluding Tickets for Events at Non-City Facilities (Note 3)
48000 Councillor did not attend the event Spouse and guest attended Policy required return of tickets for distribution according to guest protocol
35377 Meals claimed on June 4th 2013 Councillor returned early from tnp on June 3rd 2013 Councillor stated that she intends to repay this amount
Total bull Corporate Accounts Total - Corporate Accounts Excluding Tickets for Events at Non-City Facilities (Note 3)
Amount Repayable
(Note 2)
15000
68000
15000
12500
7500
19210
19210
8320
1000
ISPO
167240
Notes
d) Source Deloitte Forensic Report dated July 30 2014 Amount repayable includes sales taxes(2)
(3) City facilities include the Rose Theatre and PowerAde Centre
To be read in conjunction with Deloittes Forensic ReportPrivate and Confidential
Schedule 7
The Corporation of the City of Brampton Amounts Repayable for Elaine Moore
Date
(Note 1)
Vendor Name
(Note 1)
Description of Expense (Note 1)
Amount
(Note 1) Deloitte Finding
Amount Repayable (Note 2)
Term of Council Expenso Account
Breach of Expense Policy
Jan-11 ROBBIE BURNS
Mar-11 UNITED ACHIEVERS CLUB
Oct-11 BRAMPTON ACCCC
Feb-12 AMEX shyLORNE SCOTS
Apr-12 TH-12-15
Jun-12 TJ TH-12-40
Feb-13 UNITED ACHIEVERS CLUB
Mar-13 AMEX shyLORNE SCOTS
Mar-13 AMEX - WOHC FOUNDATION
Jun-13 BRAMPTON BEAST HOCKEY CLUB
Oct-12 OLIVE BRANCH OF HOPE
Dinner Dance bull Jan 2911
Celebrity Men Who Cook - Table of 8 Christmas Party bull Table of 8 Robbie Burns Dinner Dance Tickets
Brampton Symphony Orchestra Tickets - Order 9 299057 bull May 512 Tickets for Brampton Global jazz amp Blues Festival Series Celebrity Chef - 2 Tickets Robbie Bums Dinner Dance Tickets
Toronto Maple Leafs Alumni Game Founder Club Seats
Celebrate Life Fundraiser
40000 32000 32000 33110 32000
45600 9000
18000 6000
1315 15 300ro
Spouse used one of eight tickets No information on use of other tickets Spouse used one of eight tickets No information on use of other tickets Spouse used one of eight tickets No information on use of other tickets Tickets used by family including spouse Other non-famiJyattendees Tickets used by family including spouse Other non-family attendees
Spouse used one of four tickets at three separate events Spouse used one of two tickets Spouse used one of four tickets Spouse used one of four tickets Spouse used three tickets Remainder of games donated to specific community group Family members used two tickets
5000
4000
4000
12416
8000
11400
4500
4500
1500
7302
7500
Total - Term of Council Expense Account
Total - Term of Council Expense Account Excluding Tickets for Events at Non-City Facilities (Note 3)
70118
Notes
(1) (2) (3)
Source Deloitte Forensic Report dated July 302014 Amount repayable includes sales taxes City facilities include the Rose Theatre and PowerAde Centre
7=
To be read in conjunction with Deloittes Forensic ReportPrivate and Confidential
Schedule 8
The Corporation of the City of Brampton Amounts Repayable for Paul Palleschi
Date
(Notel) Vendor Name
(NotoD
Description of Expenso (NotoD
Amount
(NotoD Dololtto Finding Amount Ropayablo (Noto 2)
Term ofCouncil Exponso Account
preach of Expense Policy May-13 Nov-13
BRAMPTONBEAST HOCKEYCLUB PAUL PALLESCHI
2 Seats for Founders Club Reimbursement for Beast Tickets
131515 Personal purchase of seasons tickets (131515) Reimbursement of personal purchase Reimbursement should be S1460
146041
(131515)
Total-Term of Council Exponso Account Total -Term of Council Expenso Account Excluding Tickets for Evonts at Non-City Facilities (Noto 3)
Notes
(1) Source Deloitte Forensic Report dated July 302014 (2) Amount repayable includes sales taxes (3) City faciixies includethe Roso Theatre and PowerAde Centre
To be read in conjunction with Delottes Forensic Report Private and Confidential
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102
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197
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25
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To
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Co
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Schedule 10
The Corporation of the City of Brampton Amount Repayable for John Sprovieri
Dato Vendor Name Description of Expense Amount Deloitte Finding Amount Repayablo (Noto 2) (Note 1) (NotoD (Note 1) (Noto 1)
Ternof Council Expense Account
Broach of Expense Policy
Mar-11 FILIPINO ATHLETIC ASSOCIATION OF Dinner Dance Tickets - Feb 16711 5000 Spouse used one of two tickets 2500
Feb-12 I ROCK PINK CANCER RELIEF INC Sponsorship 500 00 Spouse used one of ten tickets 5000
May-12 ST MARGUERITE DYOLMLLE PARISH Benefit Dinner Dance 18500 Spouse used one of two tickets 9250
May-13 ST MARGUERITE DYOUVILLE PARISH Tickets For Fr James Tobin 50th Anniversary Event 13000 Spouse used one of two tickets 6500
Jul-13 WILLIAM OSLER HEALTH SYSTEM FOUNDATION Osier Foundation Benefit Conceit 50000 Spouse used one of two tickets 25000
Dec-13 JOHN SPROVIERI Meals per diem for India trade mission 1275 00 Three meals per day claimed before trip Trip Itinerary indicates that many meals were provided 7500
on Trade Mission
Total bull Term of Council Expense Account Total - Term of Council Expense Account Excluding Tickets for Events at Non-City Facilities (Note 3)
Corporato Accounts
Broach of Policy - Community Use of Suite Policv 1420
Dec-2011 PowerAde Suite - Brampton Battalion 500 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 500 00
Jan-2012 PowerAde Suite - Brampton Battalion 50000 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1450 50000
Feb-2012 PowerAde Suite - Brampton Battalion 200 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 200 00
Oct-2012 PowerAde Suite - Brampton Battalion 200 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 20000
Jan-2013 PowerAde Suite - Brampton Battalion 200 00 Tickets residentprovided to same did not meet tho business purpose criteria in Policv 14 2 0 200 00
Jan-2013 PowerAde Suite - Brampton Beast 200 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 20000
Jan-2013 PowerAde Suite - Brampton Beast 200 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 200 00
Total bull Corporate Accounts Total bull Corporate Accounts Excluding Tickets for Events at Non-City Facilities (Note 3
Notes
(1) (2) (3)
Source Deloitte Forensic Report dated July 302014 Amount repayable includes sales taxes City facilities include the Rose Theatre and PowerAde Centre
(jo
o
To be read in conjunction with Delorttes Forensic ReportPrivate and Confidential
K3-3I
SECTION GENERAL
SUBJECT Lunch and Dinner Sponsorship POLICY 1450
EFFECTIVE January 26 2005 REPLACES Policy dated March 12001 PAGE 1 of 3
APPROVED BY CW024-2001 CW031-2005 PROCEDURES UPDATED BY na
POLICY STATEMENT
This policy sets forth a coordinated approach for managing the Corporations sponsorship participation at community based lunch and dinner events to ensure that the Citys support and attendance at such events is visible
PURPOSE
The policy outlines a procedure as to how the Mayor Councillors and staff register for an event prioritizes booking and addresses the process to be followed when bookings change in keeping with the intent to ensure that the Citys presence at events is visible
In order to manage requests for sponsoring dinner and lunch events the MAJOR dinner and lunch policy supports the purchase of table(s) at each approved event to a budget amount approved each year
SCOPE
The policy applies to the Mayor Councillors City Employees and communitybusiness representatives (eg volunteers)
The policy does not apply to persons who are registered for an event yet are unable to attend the event due to illness or unforeseen circumstances
PROCEDURE
Each year staff shall submit a report to Council through Committee of Council recommending a list of community lunch and dinner events to be sponsored under this policy
For lunch events a Councillor may register for a maximum of one ticket For dinner events a Councillor shall have the option to register for a maximum of two tickets for himherself and a guest A guest can include a family member friend or other associate
www brampton ca
K3-32
SECTION GENERAL POLICY 1450SUBJECT Lunch and Dinner Sponsorship
EFFECTIVE January 26 2005 REPLACES Policy dated March 1 2001 PAGE 2 of 3
APPROVED BY CW024-2001 CW031 -2005 PROCEDURES UPDATED BY na
Upon approval of the annual events to be sponsored by the City staff shall publish the list of sponsored events and circulate it to the Mayor and Councillors so that individual Councillors may indicate their preference The Mayor and Councillors would select the events they wish to attend and notify the Council Office Supervisor The Council Office Supervisor shall coordinate with PR to arrange registration
When tickets are not available in advance of the event Councillors andor staff shall attend the registration table on the day of the event to confirm seating or table assignment
Registered Councillors shall confirm with the Council Office Supervisor their intention to attend or cancel at least one week before the event date for which heshe is registered
Registrants who cancel their booking should notify the Council Office Supervisor A waiting list will be referred to at this time and the guest protocol outlined below shall be followed
Registrants who attend the event as a guest of a non-city party and do not notify the City of Brampton of their decision not to use the City purchased ticket(s) shall be required to reimburse the City for the equivalent of the registration from their Councillor Expense Account or personal funds
Should reservations for a table not be fully pre-registered one week before the event Economic Development amp Public Relations staff shall invite alternates based on the following guest protocol
bull Councillors
bull Members of Senior Management
bull City Staff bull Board Members of CommunityService Clubs Business Associations other Community
Associations
bull Economic Development Contacts bull Volunteers on City Committees Programs and Activities
Friends and family members related to the above categories are not permitted unless they are a guest of the Mayor Councillor or staff member also in attendance at the event
bullv
niiniiiiMSn iiiniiiiilfiljlfn
CITY OF BRAMPTON
www brampton en
K3-33
SECTION GENERAL
SUBJECT Lunch and Dinner S ponsorship POLICY 1450
EFFECTIVE January 26 2005 REPLACES Policy dated March 1 2001 PAGE 3 of 3
APPROVED BY CW024-2001 CW03 1-2005 PROCEDURES UPDATED BY na
Members of Senior Management Team are encouraged to attend events which relate to the services offered by their respective departments
ACCOUNTABILITY
Staff in the Economic Development amp Public Relations Department shall select the events prepare reports arrange for registration and payment of the City sponsorship and coordinate the distribution of tickets (if applicable) in advance of the event The Council Office Administrative staff shall coordinate the scheduling of the respective registrant with the Economic Development amp Public Relations Department Through Committee of Council City Council shall approve the annual list of events to be sponsored under this policy
The Economic Development amp Public Relations Department shall report annually to the Council Office Committee with respect to the policy effectiveness
ADMINISTRATION
The Economic Development and Public Relations Department shall administer this policy in cooperation with the Council Office of the Council and Administrative Services Division of the Management and Administrative Services Department
CONTACT
Mara Ciccotelli Administrative Assistant Economic Development amp Public Relations Department 905shy874-2145
Linda Mclnnis Council Office Supervisor 905-874-2639
CITY OF BPAMPTOM
www brampton c a
K3-3H
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 1 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
POLICY STATEMENT
The City of Brampton rented suite at the Brampton Centre for Sports amp Entertainment (BCSE) is available for public use by Bramptons community groups at no charge subject to provisions of this policy and the operators of the BCSE
The City of Brampton also has access through contract with the BCSE to a limited number of events in a second suite The use of this second suite is also included in this policy
PURPOSE
The City of Brampton rents a suite (121) at the Brampton Centre for Sports amp Entertainment (BCSE)
The suite shall be used by the Mayor and members of City and Regional Council for the following business purposes only
bull To support or sponsor the activities including fund raising initiatives of local community groups bull To recognize and promote the efforts and goodwill of community groups bull To promote economic development bull As part of a rewards and recognition program for leaders in the community
SCOPE
This policy establishes the use of the suite and identifies a process for distributing events to the community at large For the purpose of this policy community groups means volunteer non-profit community groups located in Brampton as well as registered charities whose services are available to Brampton residents The City of Brampton use of the rented suite shall only be used for the businesses purposes outlined above
CITY O P T O M
wwwcitybramptononca
kV3gtpound
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 2 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
PROCEDURE
Upon receiving the event information (either a schedule of events or flyer announcement for an unscheduled event) the Mayor and Members of Council shall contact the Business Development amp Public Relations Department to reserve their selected dates
Preferably a host shall attend the selected events Schedules and sign-up instructions shall also be posted on the Council Bulletin Board for information The policy will be administered on a first come first serve basis for Mayor and Members of City Council Staff shall monitor the usage of the suite
Distribution of Events
Commencing in each year all events that have been scheduled as of August 1 for the following season (September 1 to August 31) will be allocated for each of the following purposes according to the following priorities
Priority 1 Recognition Sponsorship of community groups Priority 2 City businesseconomic development activities
Scheduled Events
Any events scheduled in advance at the BCSE shall be available to the Mayor and Members of City Council The selection of a community group as defined in this policy shall be determined by the Member of Council (The Host) who booked the suite for the event
Business Development amp Public Relations staff shall provide the event host with tickets in advance of the game and in turn the host shall distribute the tickets to the community group(s) of their choice
Potential interest from more than one Member of Council for a particular event will be accommodated through either the second suite the City of Brampton has access to or shall be accommodated in another vacant suite at the BCSE For the latter the cost of the suitetickets and foodbeverage expenses shall be charged at the market rate offered by the BCSE All effort will be made by staff through its contact with the BCSE to accommodate multiple requests for single events
nii-i in
bullbulluiiiir
IF QHAIVIPTOrg
wwwcitybramptononca
k3-3k
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 3 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
If there are events remaining after all requests by Members of City Council have been accommodated the box will be offered to community groups directly by staff for use in fundraising recognition of
volunteers or for charitable purposes To ensure fairness and equity no group will be offered the box more than once each year (unless no other community group expresses an interest in a particular event)
Unscheduled Events
All members of City Council will be advised of unscheduled events The event will be communicated in writing to the Mayor and each Member of Council with a request to respond within a specified period of time
If there are no conflicts the suite will be allocated as requested If there are conflicts staff will arrange to accommodate each request in the second suite or another vacant suite(s) at full cost to the host (tickets suite food and beverage) If no elected officials are interested in using the box for the event it will be offered to a community group by staff
Expenses Tickets
Each suite seats 14 Each allocation includes 10 box tickets at no charge An additional four box tickets can be purchased at the ticket price established for the particular events Tickets are not available during playoff games associated with major sporting leagues such as the OHL or NWHL The suite is available however and all tickets must be purchased at face value
Expenses Catering
Catering orders are the responsibility of the host using the suite When the suite has been reserved by the Mayor and members of Council catering orders will be the responsibility of the host coordinating the box for the event of the day The host will be reimbursed for catering expenses according to the City of Brampton expense policy
Catering expenses associated with non-City use are the responsibility of the individual or group using the box
CITY OF ORAMPTON
wwwcitybramptononca
K3-31
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 4 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
ACCOUNTABILITY
The Business Development amp Public Relations Department ensures the policy is administered complied with and reviewed each year The allocation process shall be reviewed by Administration amp Finance Committee of City Council on an annual basis
ADMINISTRATION
The public suite is funded through the general government cost centre and is administered by the Business Development amp Public Relations Department All allocations for use of the suite shall be coordinated by assigned staff A schedule of events and bookings will be maintained and will be made available at all times
CONTACT
Primary Dennis Cutajar Executive Director Business Development amp Public Relations (905-874-2698)
Secondary Mara Ciccotelli Administrative Assistant Business Development amp Public Relations (905-874-2145)
CITY OP QPAMPTOM
wwwcitybnimptononca
Schedule 5
The Corporation of the City of Brampton Amounts Repayable for John Hutton
Date
(Note 1)
Vendor Name
(Note 1)
Description of Expense (Noto 1)
Amount
(Note 1) Deloitte Finding Amount Repayable (Note 2)
Torn) of Council Exponso Account
Breach of Expense Policy
Jan-11 NPC ALUMNI ASSOCIATION Membership - 2 years 4 hardcopy of blue book 15050 Two year membership Not a community membership 150 50
Feb-12 ALUMNI ASSOCIATION OF THE NPC Membership Renewal 15050 Two year membership Not a community membership 150 50
Jan-13 ALUMNI ASSOCIATION OF THE NPC SCHOOL 2013 Membership 75 25 One year membership Not a community membership 7525
Dec-13 NPC ALUMNI ASSOCIATION NPC Alumni - membership 7525 One year membership Not a community membership 7525
May-11 ONTARIO PARKS ASSOCIATION Ontario Parks Association Anniversary- Registration 30000 Not an eligible professional and busines development expense 30000
Nov-11 ONTARIO PARKS ASSOCIATION Refund of Golf Fees (14000) Refund relates to OPA registration (golf fees) (14000)
Aug-11 JOHN HUTTON Ontario Parks Association - Aug 19 - 2111 - Accomodations 37290 Not an eligible professional and busines development expense 372 90
reimbursement
Sep-11 JOHN HUTTON Ontario Parks Association 12595 Not an eligible professional and busines development expense 135 00
Jul-11 ONTARIO PARKS ASSOCIATION Donation - OPAs 75th Anniv Legacy Garden 50000 Not an eligiblecommunity involvement expense Counallor intended donation to be from 500 00
City (not his account) Dec-10 OLDTIMER BENEFIT HOCKEY NHL Alumni Benefit Hockey Game - Feb 4 7571 Spouse used one of four tickets 1893
Jan-11 TRANSFER JOURNAL JAN 2011 Tickets for The Good The Bad The Ugly - Feb 26710 5000 Spouse used one of two tickets 25 00
Feb-11 JOHN HUTTON 2 Tickets to Huttonvilie UC Groundhog Supper - Feb 311 3000 Spouse used one of two tickets 15 00
Mar-11 BRAMPTON shyHEART LAKE ROTARY CLUB 20th anniversary tickets - Mar 2611 10000 Spouse used one of two tickets 50 00
May-11 JOHN HUTTON Huttonvilie U C Ham Dinner - Apr 1411 3000 Spouse used one of two tickets 1500
May-11 TJ-2011-17 Brampton Symphony Subscription 30000 Spouse used one of two tickets for five separate events 150 00
Jun-11 JOHN HUTTON Tickets for FFCP Spring Breakfast amp norval UC BBQ 6600 Spouse used one of two tickets 33 00
Jul-11 JOHN HUTTON Huttonvilie U C Lobster Dinner - Jun 17 amp Home Church Beef BBQ - Jun 10400 Spouse used one of two tickets 52 00
11
Jul-11 TH-11-25 ORDER 0274628 Subscription to various Rose Theatre events 132000 Spouse used one of two tickets for thirteen separate events 66000
Aug-11 TH11-35 REM 280704 - Bobby McFerrin 7201 Spouse used one of four ticekts 1800
Sep-11 JOHN HUTTON Annual Pork BBQ 2600 Spouse used one of two tickets 1300
Oct-11 JOHN HUTTON Colours In The Storm - Tickets 4000 Spouse used one of two tickets 20 00
Nov-11 JOHN HUTTON Huttonvilie United Church Shore Supper - Oct 2011 3000 Spouse used one of two tickets 1500
Dec-11 TH1147 BCB Christmas at The Rose 4000 Spouse used one of two tickets 20 00
Feb-12 JOHN HUTTON Huttonvilie United Church Groundhog Day Supper - Feb 212 3000 Spouse used one of two tickets 1500
Mar-12 JOHN HUTTON Huttonvilie United Church Ham Supper - Mar 2212 3200 Spouse used one of two tickets 1600
Apr-12 2012-18 Rose Summer Series Subscription 15611 Spouse used one of two tickets at four separate events 78 06
May-12 TJ THEATRE 12-30 20122013 Rose Theatre Subscription 57729 Spouse used one of two tickets at six separate events 288 65
Jun-12 JOHN HUTTON Norval United Church Chicken BBQ - Jun 212 2600 Spouse used one of two tickets 13 00
Jun-12 JOHN HUTTON Huttonvilie UC Lobster Dinner - Jun 1512 8000 Spouse used one of two tickets 40 00
Sep-12 STE LOUISE OUTREACH CENTRE OF PEEL 30th Anniversary Gala - Tickets 6000 Spouse used one of two tickets 30 00
Sep-12 JOHNHUTTON 2 tickets to Union PresbyterianChurch Pork BBQ - Sep 2912 3000 Spouse used one of two tickets 15 00
Oct-12 CHINGUACOUSY LIONS CLUB 2 Tickets - Anniversary Dinner 13000 Spouse used one of two tickets 65 00
Nov-12 SHARE AGRICULTURE FOUNDATION Share Concert 5000 Spouse used one of two tickets 25 00
Dec-12 TRF DECEMBER 2012(1) Christmas at the Rose 12000 Spouse used one of two tickets al two separate events 7500
Feb-13 BRAMPTON BOARD OF TRADE Mayors Luncheon 11000 Spouse used one of two tickets 55 00
Feb-13 CANADA SKATES Jan 12 Performance Tickets 8000 Spouse used one of two tickets 4000
Apr-13 JOHNHUTTON 2 Tickets for Huttonvilie United Church Ham Dinner 3000 Spouse used one of two tickets 1500
May-13 ROTARY CLUBOF BRAMPTON- HEART LAKE 8 Tickets For Annual Poor Boys ampGirts Luncheon 28000 Spouse used one of eight tickets 35 00
May-13 JOHNHUTTON Norval UC Chicken BBQ 3000 Spouse used one of two tickets 15 00
May-13 Jul-13
Rose Theatre Rose Theatre
2 Senior Subscriptions Rose Orchestra Tickets for The Santaland Diaries amp 1314 Subscription
39600 53450
Spouse used one of two tickets at six separate events Spouse used one of two tickets at six separate events
19800
267 25
Oct-13 ROSE THEATRE Retruned tickets for Jesse Cook amp Santaland Diaries (14950) Tickets returned (7475)
Aug-13 JOHN HUTTON Chingacousy Lions Annual Steak BBQ - 2 Tickets 4000 Spouse used one of two tickets 2000
Sep-13 ROSE THEATRE 2 Tkts C Hadfield Nov 26713 12100 Spouse used one of two tickets 60 50
Od-13 JOHNHUTTON 2 Ttckets for Union Presbyterian Chruch 3000 Spouse used one of two tickets 15 00
Od-13 FEDERATION OF FILIPINO CANADIANS 3 Tickets Harvest Breakfast 7500 Spouse used one of three tickets 25 00
Oct-13 SHARE AGRICULTURE FOUNDATION 2 Tickets for SHARES Annual Dinner 15000 Spouse used one of two tickets 75 00
Apr-13 Oct-13
Rose Theatre BRAMPTON BEAST HOCKEY CLUB
Rose Summer Theatre Tickets
Founders Club Seats
21700 Spouse used one of two tickets at four separate events 131515 Seasons tickets purchased Councillorattended games with spouse and friends and gave
108 50
73021
some tickets to community volunteers No specific record of attendees
Dec-11 BELL CANADA Dec 211 10667 Expense paid twice 10667
Dec-11 JOHNHUTTON Bell Canada shyDec11 10667 Expense paid twice 106 67
Dec-13 EDC031 Souvenir-Apr 122013 25888 Donation exceeds limit of S250 888
Total - Term of Council Expense Account Total - Term of Council Expense Account Excluding Tickots for Events at Non-City Facilities (Noto 3)
To be read in conjunction with Deloittes Forensic ReportPrivate and Confidential
Th
e
Da
te
(No
to1)
Co
rpo
rate
Bro
ach
of
Ju
n-2
01
3
Bre
ach
of
Do
c-2
01
1
No
tes
(1)
(2)
(3)
Pri
vate
an
dR
epo
rt
So
Sch
ed
ule
S
Co
rpo
rati
on
of th
e C
ity
of
Bra
mp
ton
A
mo
un
ts R
epa
yab
le f
or J
oh
n H
utt
on
Ven
do
r N
am
e
Des
crip
tio
n o
f E
xpo
nso
A
mo
un
t D
eloi
tte
Fin
ding
A
mo
un
t R
epa
yab
le (
No
to 2
) (N
ote
1)
(No
tel)
(N
ote
1)
Acco
un
ts
Lu
nch
an
d D
inn
er
Sp
on
so
rsh
ip P
oli
cy
Car
abra
m O
peni
ng C
erem
on
ies
100
00
Sp
ou
se u
sed
one
of tw
o ti
cket
s
Not
a a
n ev
ent
cove
red
by P
olic
y 14
50
Po
licy -
Co
mm
un
ity U
se o
f S
uit
e P
oli
cy 1
42
0
Po
wer
Ad
e S
uit
e -
Bra
mp
ton
Bat
tali
on
500
00
Att
ende
d g
am
e w
ith
fam
ily
To
tal
-C
orp
ora
te A
cco
un
ts
Tot
al bull
Cor
pora
te A
cco
un
ts E
xclu
ding
Tic
kets
for
Eve
nts
at
Non
-Cit
y F
acil
itie
s (N
ote
3)
Sour
ce
Del
oitt
e F
oren
sic
Rep
ort d
ated
Jul
y 3
02
01
4
Am
ount
rep
ayab
le i
nclu
des
sale
s ta
xes
Cit
yfa
cilit
ies
incl
udet
heR
ose
The
atre
and
Pow
erA
deC
entr
e
To
be r
ead
in c
onju
ncti
on w
ith
Del
oitt
es
For
ensi
c C
on
fid
enti
al
Schedule 6
The Corporation of the City of Brampton Amounts Repayable for Gael Miles
Date Vendor Name
(Note 1) (Note 1)
Term of Council Expense Account
Breach of Expense Policy
Jun-11 ROTARY CLUB OF BRAMPTON SOUTH
May-12 AMEX-BBOT Oct-12 ROSE THEATRE
Dec-12 GAEL MILES
Jul-13 GAEL MILES
Apr-12 MARKETING PAD INC Apr-13 MARKETING PAD INC Dec-13 GAEL MILES
Aug-13 ROGERS ATampT WIRELESS Dec-13 GAEL MILES
Corporate Accounts
Breach of Lunch and Dinner Sponsorship Policy
Jun-2012
Breach of Expense Policy
Jun-2013
Description of Expense (Note 1)
Lobster amp Chicken Dinner - fundraising project Business Person of the year Gala 4 Tickets bull Rose Orchestra Gala
Rotary Fundraiser 4 tickets for Rotary Club Brampton South Web Hosting Fee Hosting Website Miles bull National Safety Conference Chicago bull mileage Aug113 Miles - National Safety Conference Chicago - Per diem
Brampton Arts Council Golf and Dinner
FCM Vancouver Per Diem
Amount Deloitte Finding
(Note 1)
30000 Spouse used one of two tickets 61236 Family used three of six tickets (spouse and daughters) 60000 Spouse used one of four tickets 25000 Spouse used one of two tickets 300X Spouse used one of four tickets
5088 Static website last used for election campaign Charge should be $17299 17299 Static website last used for election campaign 71192 Mileage claim not reduced by 160km to reflect car allowance 15297 Personal calls $10 not reimbursed Councillor stated she intends to reimburse
42500 Per diem claimed for lunch that was available at the conference
Total bull Term of Council Expense Account Total - Term of Council Expense Account Excluding Tickets for Events at Non-City Facilities (Note 3)
48000 Councillor did not attend the event Spouse and guest attended Policy required return of tickets for distribution according to guest protocol
35377 Meals claimed on June 4th 2013 Councillor returned early from tnp on June 3rd 2013 Councillor stated that she intends to repay this amount
Total bull Corporate Accounts Total - Corporate Accounts Excluding Tickets for Events at Non-City Facilities (Note 3)
Amount Repayable
(Note 2)
15000
68000
15000
12500
7500
19210
19210
8320
1000
ISPO
167240
Notes
d) Source Deloitte Forensic Report dated July 30 2014 Amount repayable includes sales taxes(2)
(3) City facilities include the Rose Theatre and PowerAde Centre
To be read in conjunction with Deloittes Forensic ReportPrivate and Confidential
Schedule 7
The Corporation of the City of Brampton Amounts Repayable for Elaine Moore
Date
(Note 1)
Vendor Name
(Note 1)
Description of Expense (Note 1)
Amount
(Note 1) Deloitte Finding
Amount Repayable (Note 2)
Term of Council Expenso Account
Breach of Expense Policy
Jan-11 ROBBIE BURNS
Mar-11 UNITED ACHIEVERS CLUB
Oct-11 BRAMPTON ACCCC
Feb-12 AMEX shyLORNE SCOTS
Apr-12 TH-12-15
Jun-12 TJ TH-12-40
Feb-13 UNITED ACHIEVERS CLUB
Mar-13 AMEX shyLORNE SCOTS
Mar-13 AMEX - WOHC FOUNDATION
Jun-13 BRAMPTON BEAST HOCKEY CLUB
Oct-12 OLIVE BRANCH OF HOPE
Dinner Dance bull Jan 2911
Celebrity Men Who Cook - Table of 8 Christmas Party bull Table of 8 Robbie Burns Dinner Dance Tickets
Brampton Symphony Orchestra Tickets - Order 9 299057 bull May 512 Tickets for Brampton Global jazz amp Blues Festival Series Celebrity Chef - 2 Tickets Robbie Bums Dinner Dance Tickets
Toronto Maple Leafs Alumni Game Founder Club Seats
Celebrate Life Fundraiser
40000 32000 32000 33110 32000
45600 9000
18000 6000
1315 15 300ro
Spouse used one of eight tickets No information on use of other tickets Spouse used one of eight tickets No information on use of other tickets Spouse used one of eight tickets No information on use of other tickets Tickets used by family including spouse Other non-famiJyattendees Tickets used by family including spouse Other non-family attendees
Spouse used one of four tickets at three separate events Spouse used one of two tickets Spouse used one of four tickets Spouse used one of four tickets Spouse used three tickets Remainder of games donated to specific community group Family members used two tickets
5000
4000
4000
12416
8000
11400
4500
4500
1500
7302
7500
Total - Term of Council Expense Account
Total - Term of Council Expense Account Excluding Tickets for Events at Non-City Facilities (Note 3)
70118
Notes
(1) (2) (3)
Source Deloitte Forensic Report dated July 302014 Amount repayable includes sales taxes City facilities include the Rose Theatre and PowerAde Centre
7=
To be read in conjunction with Deloittes Forensic ReportPrivate and Confidential
Schedule 8
The Corporation of the City of Brampton Amounts Repayable for Paul Palleschi
Date
(Notel) Vendor Name
(NotoD
Description of Expenso (NotoD
Amount
(NotoD Dololtto Finding Amount Ropayablo (Noto 2)
Term ofCouncil Exponso Account
preach of Expense Policy May-13 Nov-13
BRAMPTONBEAST HOCKEYCLUB PAUL PALLESCHI
2 Seats for Founders Club Reimbursement for Beast Tickets
131515 Personal purchase of seasons tickets (131515) Reimbursement of personal purchase Reimbursement should be S1460
146041
(131515)
Total-Term of Council Exponso Account Total -Term of Council Expenso Account Excluding Tickets for Evonts at Non-City Facilities (Noto 3)
Notes
(1) Source Deloitte Forensic Report dated July 302014 (2) Amount repayable includes sales taxes (3) City faciixies includethe Roso Theatre and PowerAde Centre
To be read in conjunction with Delottes Forensic Report Private and Confidential
Sch
ed
ule
Th
eA
mo
un
ts
Dsto
(No
toD
Tor
m
Bro
ach
of
Feb
-11
Ma
r-1
1
Jul-
11
Aug
-11
Ja
n-1
2
Feb
-12
Ma
r-1
2
Apr
-12
May
-12
Oct-
12
Dec-1
2
Ja
n-1
3
Ma
r-1
3
Dec-1
3
Bre
ach
of
Dee
-11
Cor
pora
te
Bre
ach
of
Ju
n-2
01
3
Bre
ach
of
Oec-2
01
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No
tes
(1)
(2)
13)
Pri
vate
an
dR
epo
rt
7^
DO
9
Co
rpo
rati
on
oft
he C
ity
of
Bra
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ton
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epa
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le fo
r Jo
hn
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nd
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n
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r N
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an
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Acc
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Lu
nch
an
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po
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ip P
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cy
Am
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ca
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xp
ress
Co
rpo
rate
Ca
rd P
oli
cie
s a
nd
Pro
ced
ure
s
Sour
ce
Del
oitt
e F
oren
sic
Rep
ort
date
d Ju
ly 3
0 2
014
Am
ount
rep
ayab
le i
nclu
des
sale
s ta
xes
Cit
yfa
cilit
ies
incl
udet
he R
ose
The
atre
and
Pow
erA
de C
entr
e
Co
nfi
den
tia
l
Des
crip
tio
n o
f E
xpen
se
(No
toD
Bea
t T
he M
id W
inte
r B
lue I
V -
Fu
nd
rais
er
2 T
icke
ts f
or G
race U
nte
d F
un
dra
iser
KA
BA
KO
S T
hea
tre T
ickets
-D
ec 9
11
Tic
kets
for
And
re P
hiE
ppe
Gag
non
Tic
kets
for
Ro
bb
ie B
um
s D
inn
er D
an
ce
Cle
rgy
App
reci
atio
n D
inne
r T
hea
tre T
ickets
Ann
ual
Fun
dral
sing
dinn
er -
Apr
14
12
2 T
ickets
for
Wo
nd
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ul
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rk)
of C
hri
stm
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ck T
ieB
lue J
ea
ns
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t
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bb
ie B
um
s D
inn
er a
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nce
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nera
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nce
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bb
ie B
urn
s D
inn
er a
nd
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nce
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bb
ie S
um
Din
ner
amp D
an
ce
FC
M -
Air
fare
-S
po
use
Car
abra
m O
peni
ng C
erem
onie
s
AM
O O
tta
wa
-A
cco
mm
od
ati
on
s
Am
ou
nt
Ro
pa
yab
io (
No
to
21
95
00
40
00
18
00
0
13
66
0
45
00
40
00
57
70
45
00
98
50
12
5 0
0
45
00
40
00
45
00
45
00
Am
ou
nt
Del
oit
te F
ind
ing
(N
oto
D
190
00
Sp
ou
se u
sed
one
of t
wo
tick
ets
600
0 S
po
use
use
d o
ne o
f tw
o ti
cket
s
360
00
Sp
ou
se u
sed
one
of t
wo
tick
ets
Cou
ncJo
r st
ated
he
inte
nds
to r
eim
burs
e
273
20
Sp
ou
se u
sed
one
of t
wo
tick
ets
Co
un
do
r st
ated
he
inte
nds
to r
eim
burs
e
839
0 S
po
use
use
d on
e of
tw
o ti
cket
s 80
00
Sp
ou
se u
sed
one
of t
wo
tick
ets
102
69
Sp
ou
se u
sed
one
of t
wo
tick
ets
Cou
ncil
or s
tate
d he
Int
ends
to
reim
burs
e
135
00
Sp
ou
se u
sed
one
of
thre
e ti
cket
s
197
00
Sp
ou
se u
sed
one
of t
wo
tick
ets
25
0 00
S
po
use
use
d on
e of
tw
o ti
cket
s
90 0
0 S
po
use
use
d o
ne o
f tw
o ti
cket
s
60
00
S
po
use
use
d on
e of
tw
o b
cket
s
135
00
Sp
ou
se u
sed
one
of t
hree
bck
ets
9
00
0
Sp
ou
se u
sed
one
of t
wo
bck
ets
103
25
Ca
rd u
sed
for
per
son
al
pu
rch
ase
-N
ot r
eim
bu
rsed
To
tal
bull T
erm
of
Co
un
cil
Exp
on
so A
cco
un
t
Tot
al bull
Ter
m o
f C
ounc
il E
xpen
so A
cco
un
t E
xclu
ding
Tic
kets
for
Eve
nts
at
Non
-Cit
y F
acil
itie
s (N
oto
3)
100
00
Spou
se u
sed
one
of tw
o ti
cket
s N
ot a
an
even
t co
vere
d by
Pol
icy
14 5
0
108
5 18
H
otel
Ml i
nclu
des
pers
onal
cha
rges
for
add
itio
naln
ight
s an
d ro
om s
ervi
ce
Fna
nce
coul
d no
t fin
d re
paym
ent
of c
ha
rges
To
tal
-Co
rpo
rate
Acco
un
ts
Tot
al -
Co
rpo
rate
Acc
ou
nts
Exc
ludi
ng T
icke
ts f
or E
ven
ts a
t N
on-C
ity
Fac
iWkt
s (N
ote
3)
To
be r
ead
m c
onju
ncti
on w
ith
Det
ofl
es
For
ensi
c
Schedule 10
The Corporation of the City of Brampton Amount Repayable for John Sprovieri
Dato Vendor Name Description of Expense Amount Deloitte Finding Amount Repayablo (Noto 2) (Note 1) (NotoD (Note 1) (Noto 1)
Ternof Council Expense Account
Broach of Expense Policy
Mar-11 FILIPINO ATHLETIC ASSOCIATION OF Dinner Dance Tickets - Feb 16711 5000 Spouse used one of two tickets 2500
Feb-12 I ROCK PINK CANCER RELIEF INC Sponsorship 500 00 Spouse used one of ten tickets 5000
May-12 ST MARGUERITE DYOLMLLE PARISH Benefit Dinner Dance 18500 Spouse used one of two tickets 9250
May-13 ST MARGUERITE DYOUVILLE PARISH Tickets For Fr James Tobin 50th Anniversary Event 13000 Spouse used one of two tickets 6500
Jul-13 WILLIAM OSLER HEALTH SYSTEM FOUNDATION Osier Foundation Benefit Conceit 50000 Spouse used one of two tickets 25000
Dec-13 JOHN SPROVIERI Meals per diem for India trade mission 1275 00 Three meals per day claimed before trip Trip Itinerary indicates that many meals were provided 7500
on Trade Mission
Total bull Term of Council Expense Account Total - Term of Council Expense Account Excluding Tickets for Events at Non-City Facilities (Note 3)
Corporato Accounts
Broach of Policy - Community Use of Suite Policv 1420
Dec-2011 PowerAde Suite - Brampton Battalion 500 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 500 00
Jan-2012 PowerAde Suite - Brampton Battalion 50000 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1450 50000
Feb-2012 PowerAde Suite - Brampton Battalion 200 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 200 00
Oct-2012 PowerAde Suite - Brampton Battalion 200 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 20000
Jan-2013 PowerAde Suite - Brampton Battalion 200 00 Tickets residentprovided to same did not meet tho business purpose criteria in Policv 14 2 0 200 00
Jan-2013 PowerAde Suite - Brampton Beast 200 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 20000
Jan-2013 PowerAde Suite - Brampton Beast 200 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 200 00
Total bull Corporate Accounts Total bull Corporate Accounts Excluding Tickets for Events at Non-City Facilities (Note 3
Notes
(1) (2) (3)
Source Deloitte Forensic Report dated July 302014 Amount repayable includes sales taxes City facilities include the Rose Theatre and PowerAde Centre
(jo
o
To be read in conjunction with Delorttes Forensic ReportPrivate and Confidential
K3-3I
SECTION GENERAL
SUBJECT Lunch and Dinner Sponsorship POLICY 1450
EFFECTIVE January 26 2005 REPLACES Policy dated March 12001 PAGE 1 of 3
APPROVED BY CW024-2001 CW031-2005 PROCEDURES UPDATED BY na
POLICY STATEMENT
This policy sets forth a coordinated approach for managing the Corporations sponsorship participation at community based lunch and dinner events to ensure that the Citys support and attendance at such events is visible
PURPOSE
The policy outlines a procedure as to how the Mayor Councillors and staff register for an event prioritizes booking and addresses the process to be followed when bookings change in keeping with the intent to ensure that the Citys presence at events is visible
In order to manage requests for sponsoring dinner and lunch events the MAJOR dinner and lunch policy supports the purchase of table(s) at each approved event to a budget amount approved each year
SCOPE
The policy applies to the Mayor Councillors City Employees and communitybusiness representatives (eg volunteers)
The policy does not apply to persons who are registered for an event yet are unable to attend the event due to illness or unforeseen circumstances
PROCEDURE
Each year staff shall submit a report to Council through Committee of Council recommending a list of community lunch and dinner events to be sponsored under this policy
For lunch events a Councillor may register for a maximum of one ticket For dinner events a Councillor shall have the option to register for a maximum of two tickets for himherself and a guest A guest can include a family member friend or other associate
www brampton ca
K3-32
SECTION GENERAL POLICY 1450SUBJECT Lunch and Dinner Sponsorship
EFFECTIVE January 26 2005 REPLACES Policy dated March 1 2001 PAGE 2 of 3
APPROVED BY CW024-2001 CW031 -2005 PROCEDURES UPDATED BY na
Upon approval of the annual events to be sponsored by the City staff shall publish the list of sponsored events and circulate it to the Mayor and Councillors so that individual Councillors may indicate their preference The Mayor and Councillors would select the events they wish to attend and notify the Council Office Supervisor The Council Office Supervisor shall coordinate with PR to arrange registration
When tickets are not available in advance of the event Councillors andor staff shall attend the registration table on the day of the event to confirm seating or table assignment
Registered Councillors shall confirm with the Council Office Supervisor their intention to attend or cancel at least one week before the event date for which heshe is registered
Registrants who cancel their booking should notify the Council Office Supervisor A waiting list will be referred to at this time and the guest protocol outlined below shall be followed
Registrants who attend the event as a guest of a non-city party and do not notify the City of Brampton of their decision not to use the City purchased ticket(s) shall be required to reimburse the City for the equivalent of the registration from their Councillor Expense Account or personal funds
Should reservations for a table not be fully pre-registered one week before the event Economic Development amp Public Relations staff shall invite alternates based on the following guest protocol
bull Councillors
bull Members of Senior Management
bull City Staff bull Board Members of CommunityService Clubs Business Associations other Community
Associations
bull Economic Development Contacts bull Volunteers on City Committees Programs and Activities
Friends and family members related to the above categories are not permitted unless they are a guest of the Mayor Councillor or staff member also in attendance at the event
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CITY OF BRAMPTON
www brampton en
K3-33
SECTION GENERAL
SUBJECT Lunch and Dinner S ponsorship POLICY 1450
EFFECTIVE January 26 2005 REPLACES Policy dated March 1 2001 PAGE 3 of 3
APPROVED BY CW024-2001 CW03 1-2005 PROCEDURES UPDATED BY na
Members of Senior Management Team are encouraged to attend events which relate to the services offered by their respective departments
ACCOUNTABILITY
Staff in the Economic Development amp Public Relations Department shall select the events prepare reports arrange for registration and payment of the City sponsorship and coordinate the distribution of tickets (if applicable) in advance of the event The Council Office Administrative staff shall coordinate the scheduling of the respective registrant with the Economic Development amp Public Relations Department Through Committee of Council City Council shall approve the annual list of events to be sponsored under this policy
The Economic Development amp Public Relations Department shall report annually to the Council Office Committee with respect to the policy effectiveness
ADMINISTRATION
The Economic Development and Public Relations Department shall administer this policy in cooperation with the Council Office of the Council and Administrative Services Division of the Management and Administrative Services Department
CONTACT
Mara Ciccotelli Administrative Assistant Economic Development amp Public Relations Department 905shy874-2145
Linda Mclnnis Council Office Supervisor 905-874-2639
CITY OF BPAMPTOM
www brampton c a
K3-3H
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 1 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
POLICY STATEMENT
The City of Brampton rented suite at the Brampton Centre for Sports amp Entertainment (BCSE) is available for public use by Bramptons community groups at no charge subject to provisions of this policy and the operators of the BCSE
The City of Brampton also has access through contract with the BCSE to a limited number of events in a second suite The use of this second suite is also included in this policy
PURPOSE
The City of Brampton rents a suite (121) at the Brampton Centre for Sports amp Entertainment (BCSE)
The suite shall be used by the Mayor and members of City and Regional Council for the following business purposes only
bull To support or sponsor the activities including fund raising initiatives of local community groups bull To recognize and promote the efforts and goodwill of community groups bull To promote economic development bull As part of a rewards and recognition program for leaders in the community
SCOPE
This policy establishes the use of the suite and identifies a process for distributing events to the community at large For the purpose of this policy community groups means volunteer non-profit community groups located in Brampton as well as registered charities whose services are available to Brampton residents The City of Brampton use of the rented suite shall only be used for the businesses purposes outlined above
CITY O P T O M
wwwcitybramptononca
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SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 2 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
PROCEDURE
Upon receiving the event information (either a schedule of events or flyer announcement for an unscheduled event) the Mayor and Members of Council shall contact the Business Development amp Public Relations Department to reserve their selected dates
Preferably a host shall attend the selected events Schedules and sign-up instructions shall also be posted on the Council Bulletin Board for information The policy will be administered on a first come first serve basis for Mayor and Members of City Council Staff shall monitor the usage of the suite
Distribution of Events
Commencing in each year all events that have been scheduled as of August 1 for the following season (September 1 to August 31) will be allocated for each of the following purposes according to the following priorities
Priority 1 Recognition Sponsorship of community groups Priority 2 City businesseconomic development activities
Scheduled Events
Any events scheduled in advance at the BCSE shall be available to the Mayor and Members of City Council The selection of a community group as defined in this policy shall be determined by the Member of Council (The Host) who booked the suite for the event
Business Development amp Public Relations staff shall provide the event host with tickets in advance of the game and in turn the host shall distribute the tickets to the community group(s) of their choice
Potential interest from more than one Member of Council for a particular event will be accommodated through either the second suite the City of Brampton has access to or shall be accommodated in another vacant suite at the BCSE For the latter the cost of the suitetickets and foodbeverage expenses shall be charged at the market rate offered by the BCSE All effort will be made by staff through its contact with the BCSE to accommodate multiple requests for single events
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wwwcitybramptononca
k3-3k
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 3 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
If there are events remaining after all requests by Members of City Council have been accommodated the box will be offered to community groups directly by staff for use in fundraising recognition of
volunteers or for charitable purposes To ensure fairness and equity no group will be offered the box more than once each year (unless no other community group expresses an interest in a particular event)
Unscheduled Events
All members of City Council will be advised of unscheduled events The event will be communicated in writing to the Mayor and each Member of Council with a request to respond within a specified period of time
If there are no conflicts the suite will be allocated as requested If there are conflicts staff will arrange to accommodate each request in the second suite or another vacant suite(s) at full cost to the host (tickets suite food and beverage) If no elected officials are interested in using the box for the event it will be offered to a community group by staff
Expenses Tickets
Each suite seats 14 Each allocation includes 10 box tickets at no charge An additional four box tickets can be purchased at the ticket price established for the particular events Tickets are not available during playoff games associated with major sporting leagues such as the OHL or NWHL The suite is available however and all tickets must be purchased at face value
Expenses Catering
Catering orders are the responsibility of the host using the suite When the suite has been reserved by the Mayor and members of Council catering orders will be the responsibility of the host coordinating the box for the event of the day The host will be reimbursed for catering expenses according to the City of Brampton expense policy
Catering expenses associated with non-City use are the responsibility of the individual or group using the box
CITY OF ORAMPTON
wwwcitybramptononca
K3-31
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 4 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
ACCOUNTABILITY
The Business Development amp Public Relations Department ensures the policy is administered complied with and reviewed each year The allocation process shall be reviewed by Administration amp Finance Committee of City Council on an annual basis
ADMINISTRATION
The public suite is funded through the general government cost centre and is administered by the Business Development amp Public Relations Department All allocations for use of the suite shall be coordinated by assigned staff A schedule of events and bookings will be maintained and will be made available at all times
CONTACT
Primary Dennis Cutajar Executive Director Business Development amp Public Relations (905-874-2698)
Secondary Mara Ciccotelli Administrative Assistant Business Development amp Public Relations (905-874-2145)
CITY OP QPAMPTOM
wwwcitybnimptononca
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rep
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Schedule 6
The Corporation of the City of Brampton Amounts Repayable for Gael Miles
Date Vendor Name
(Note 1) (Note 1)
Term of Council Expense Account
Breach of Expense Policy
Jun-11 ROTARY CLUB OF BRAMPTON SOUTH
May-12 AMEX-BBOT Oct-12 ROSE THEATRE
Dec-12 GAEL MILES
Jul-13 GAEL MILES
Apr-12 MARKETING PAD INC Apr-13 MARKETING PAD INC Dec-13 GAEL MILES
Aug-13 ROGERS ATampT WIRELESS Dec-13 GAEL MILES
Corporate Accounts
Breach of Lunch and Dinner Sponsorship Policy
Jun-2012
Breach of Expense Policy
Jun-2013
Description of Expense (Note 1)
Lobster amp Chicken Dinner - fundraising project Business Person of the year Gala 4 Tickets bull Rose Orchestra Gala
Rotary Fundraiser 4 tickets for Rotary Club Brampton South Web Hosting Fee Hosting Website Miles bull National Safety Conference Chicago bull mileage Aug113 Miles - National Safety Conference Chicago - Per diem
Brampton Arts Council Golf and Dinner
FCM Vancouver Per Diem
Amount Deloitte Finding
(Note 1)
30000 Spouse used one of two tickets 61236 Family used three of six tickets (spouse and daughters) 60000 Spouse used one of four tickets 25000 Spouse used one of two tickets 300X Spouse used one of four tickets
5088 Static website last used for election campaign Charge should be $17299 17299 Static website last used for election campaign 71192 Mileage claim not reduced by 160km to reflect car allowance 15297 Personal calls $10 not reimbursed Councillor stated she intends to reimburse
42500 Per diem claimed for lunch that was available at the conference
Total bull Term of Council Expense Account Total - Term of Council Expense Account Excluding Tickets for Events at Non-City Facilities (Note 3)
48000 Councillor did not attend the event Spouse and guest attended Policy required return of tickets for distribution according to guest protocol
35377 Meals claimed on June 4th 2013 Councillor returned early from tnp on June 3rd 2013 Councillor stated that she intends to repay this amount
Total bull Corporate Accounts Total - Corporate Accounts Excluding Tickets for Events at Non-City Facilities (Note 3)
Amount Repayable
(Note 2)
15000
68000
15000
12500
7500
19210
19210
8320
1000
ISPO
167240
Notes
d) Source Deloitte Forensic Report dated July 30 2014 Amount repayable includes sales taxes(2)
(3) City facilities include the Rose Theatre and PowerAde Centre
To be read in conjunction with Deloittes Forensic ReportPrivate and Confidential
Schedule 7
The Corporation of the City of Brampton Amounts Repayable for Elaine Moore
Date
(Note 1)
Vendor Name
(Note 1)
Description of Expense (Note 1)
Amount
(Note 1) Deloitte Finding
Amount Repayable (Note 2)
Term of Council Expenso Account
Breach of Expense Policy
Jan-11 ROBBIE BURNS
Mar-11 UNITED ACHIEVERS CLUB
Oct-11 BRAMPTON ACCCC
Feb-12 AMEX shyLORNE SCOTS
Apr-12 TH-12-15
Jun-12 TJ TH-12-40
Feb-13 UNITED ACHIEVERS CLUB
Mar-13 AMEX shyLORNE SCOTS
Mar-13 AMEX - WOHC FOUNDATION
Jun-13 BRAMPTON BEAST HOCKEY CLUB
Oct-12 OLIVE BRANCH OF HOPE
Dinner Dance bull Jan 2911
Celebrity Men Who Cook - Table of 8 Christmas Party bull Table of 8 Robbie Burns Dinner Dance Tickets
Brampton Symphony Orchestra Tickets - Order 9 299057 bull May 512 Tickets for Brampton Global jazz amp Blues Festival Series Celebrity Chef - 2 Tickets Robbie Bums Dinner Dance Tickets
Toronto Maple Leafs Alumni Game Founder Club Seats
Celebrate Life Fundraiser
40000 32000 32000 33110 32000
45600 9000
18000 6000
1315 15 300ro
Spouse used one of eight tickets No information on use of other tickets Spouse used one of eight tickets No information on use of other tickets Spouse used one of eight tickets No information on use of other tickets Tickets used by family including spouse Other non-famiJyattendees Tickets used by family including spouse Other non-family attendees
Spouse used one of four tickets at three separate events Spouse used one of two tickets Spouse used one of four tickets Spouse used one of four tickets Spouse used three tickets Remainder of games donated to specific community group Family members used two tickets
5000
4000
4000
12416
8000
11400
4500
4500
1500
7302
7500
Total - Term of Council Expense Account
Total - Term of Council Expense Account Excluding Tickets for Events at Non-City Facilities (Note 3)
70118
Notes
(1) (2) (3)
Source Deloitte Forensic Report dated July 302014 Amount repayable includes sales taxes City facilities include the Rose Theatre and PowerAde Centre
7=
To be read in conjunction with Deloittes Forensic ReportPrivate and Confidential
Schedule 8
The Corporation of the City of Brampton Amounts Repayable for Paul Palleschi
Date
(Notel) Vendor Name
(NotoD
Description of Expenso (NotoD
Amount
(NotoD Dololtto Finding Amount Ropayablo (Noto 2)
Term ofCouncil Exponso Account
preach of Expense Policy May-13 Nov-13
BRAMPTONBEAST HOCKEYCLUB PAUL PALLESCHI
2 Seats for Founders Club Reimbursement for Beast Tickets
131515 Personal purchase of seasons tickets (131515) Reimbursement of personal purchase Reimbursement should be S1460
146041
(131515)
Total-Term of Council Exponso Account Total -Term of Council Expenso Account Excluding Tickets for Evonts at Non-City Facilities (Noto 3)
Notes
(1) Source Deloitte Forensic Report dated July 302014 (2) Amount repayable includes sales taxes (3) City faciixies includethe Roso Theatre and PowerAde Centre
To be read in conjunction with Delottes Forensic Report Private and Confidential
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Schedule 10
The Corporation of the City of Brampton Amount Repayable for John Sprovieri
Dato Vendor Name Description of Expense Amount Deloitte Finding Amount Repayablo (Noto 2) (Note 1) (NotoD (Note 1) (Noto 1)
Ternof Council Expense Account
Broach of Expense Policy
Mar-11 FILIPINO ATHLETIC ASSOCIATION OF Dinner Dance Tickets - Feb 16711 5000 Spouse used one of two tickets 2500
Feb-12 I ROCK PINK CANCER RELIEF INC Sponsorship 500 00 Spouse used one of ten tickets 5000
May-12 ST MARGUERITE DYOLMLLE PARISH Benefit Dinner Dance 18500 Spouse used one of two tickets 9250
May-13 ST MARGUERITE DYOUVILLE PARISH Tickets For Fr James Tobin 50th Anniversary Event 13000 Spouse used one of two tickets 6500
Jul-13 WILLIAM OSLER HEALTH SYSTEM FOUNDATION Osier Foundation Benefit Conceit 50000 Spouse used one of two tickets 25000
Dec-13 JOHN SPROVIERI Meals per diem for India trade mission 1275 00 Three meals per day claimed before trip Trip Itinerary indicates that many meals were provided 7500
on Trade Mission
Total bull Term of Council Expense Account Total - Term of Council Expense Account Excluding Tickets for Events at Non-City Facilities (Note 3)
Corporato Accounts
Broach of Policy - Community Use of Suite Policv 1420
Dec-2011 PowerAde Suite - Brampton Battalion 500 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 500 00
Jan-2012 PowerAde Suite - Brampton Battalion 50000 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1450 50000
Feb-2012 PowerAde Suite - Brampton Battalion 200 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 200 00
Oct-2012 PowerAde Suite - Brampton Battalion 200 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 20000
Jan-2013 PowerAde Suite - Brampton Battalion 200 00 Tickets residentprovided to same did not meet tho business purpose criteria in Policv 14 2 0 200 00
Jan-2013 PowerAde Suite - Brampton Beast 200 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 20000
Jan-2013 PowerAde Suite - Brampton Beast 200 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 200 00
Total bull Corporate Accounts Total bull Corporate Accounts Excluding Tickets for Events at Non-City Facilities (Note 3
Notes
(1) (2) (3)
Source Deloitte Forensic Report dated July 302014 Amount repayable includes sales taxes City facilities include the Rose Theatre and PowerAde Centre
(jo
o
To be read in conjunction with Delorttes Forensic ReportPrivate and Confidential
K3-3I
SECTION GENERAL
SUBJECT Lunch and Dinner Sponsorship POLICY 1450
EFFECTIVE January 26 2005 REPLACES Policy dated March 12001 PAGE 1 of 3
APPROVED BY CW024-2001 CW031-2005 PROCEDURES UPDATED BY na
POLICY STATEMENT
This policy sets forth a coordinated approach for managing the Corporations sponsorship participation at community based lunch and dinner events to ensure that the Citys support and attendance at such events is visible
PURPOSE
The policy outlines a procedure as to how the Mayor Councillors and staff register for an event prioritizes booking and addresses the process to be followed when bookings change in keeping with the intent to ensure that the Citys presence at events is visible
In order to manage requests for sponsoring dinner and lunch events the MAJOR dinner and lunch policy supports the purchase of table(s) at each approved event to a budget amount approved each year
SCOPE
The policy applies to the Mayor Councillors City Employees and communitybusiness representatives (eg volunteers)
The policy does not apply to persons who are registered for an event yet are unable to attend the event due to illness or unforeseen circumstances
PROCEDURE
Each year staff shall submit a report to Council through Committee of Council recommending a list of community lunch and dinner events to be sponsored under this policy
For lunch events a Councillor may register for a maximum of one ticket For dinner events a Councillor shall have the option to register for a maximum of two tickets for himherself and a guest A guest can include a family member friend or other associate
www brampton ca
K3-32
SECTION GENERAL POLICY 1450SUBJECT Lunch and Dinner Sponsorship
EFFECTIVE January 26 2005 REPLACES Policy dated March 1 2001 PAGE 2 of 3
APPROVED BY CW024-2001 CW031 -2005 PROCEDURES UPDATED BY na
Upon approval of the annual events to be sponsored by the City staff shall publish the list of sponsored events and circulate it to the Mayor and Councillors so that individual Councillors may indicate their preference The Mayor and Councillors would select the events they wish to attend and notify the Council Office Supervisor The Council Office Supervisor shall coordinate with PR to arrange registration
When tickets are not available in advance of the event Councillors andor staff shall attend the registration table on the day of the event to confirm seating or table assignment
Registered Councillors shall confirm with the Council Office Supervisor their intention to attend or cancel at least one week before the event date for which heshe is registered
Registrants who cancel their booking should notify the Council Office Supervisor A waiting list will be referred to at this time and the guest protocol outlined below shall be followed
Registrants who attend the event as a guest of a non-city party and do not notify the City of Brampton of their decision not to use the City purchased ticket(s) shall be required to reimburse the City for the equivalent of the registration from their Councillor Expense Account or personal funds
Should reservations for a table not be fully pre-registered one week before the event Economic Development amp Public Relations staff shall invite alternates based on the following guest protocol
bull Councillors
bull Members of Senior Management
bull City Staff bull Board Members of CommunityService Clubs Business Associations other Community
Associations
bull Economic Development Contacts bull Volunteers on City Committees Programs and Activities
Friends and family members related to the above categories are not permitted unless they are a guest of the Mayor Councillor or staff member also in attendance at the event
bullv
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CITY OF BRAMPTON
www brampton en
K3-33
SECTION GENERAL
SUBJECT Lunch and Dinner S ponsorship POLICY 1450
EFFECTIVE January 26 2005 REPLACES Policy dated March 1 2001 PAGE 3 of 3
APPROVED BY CW024-2001 CW03 1-2005 PROCEDURES UPDATED BY na
Members of Senior Management Team are encouraged to attend events which relate to the services offered by their respective departments
ACCOUNTABILITY
Staff in the Economic Development amp Public Relations Department shall select the events prepare reports arrange for registration and payment of the City sponsorship and coordinate the distribution of tickets (if applicable) in advance of the event The Council Office Administrative staff shall coordinate the scheduling of the respective registrant with the Economic Development amp Public Relations Department Through Committee of Council City Council shall approve the annual list of events to be sponsored under this policy
The Economic Development amp Public Relations Department shall report annually to the Council Office Committee with respect to the policy effectiveness
ADMINISTRATION
The Economic Development and Public Relations Department shall administer this policy in cooperation with the Council Office of the Council and Administrative Services Division of the Management and Administrative Services Department
CONTACT
Mara Ciccotelli Administrative Assistant Economic Development amp Public Relations Department 905shy874-2145
Linda Mclnnis Council Office Supervisor 905-874-2639
CITY OF BPAMPTOM
www brampton c a
K3-3H
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 1 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
POLICY STATEMENT
The City of Brampton rented suite at the Brampton Centre for Sports amp Entertainment (BCSE) is available for public use by Bramptons community groups at no charge subject to provisions of this policy and the operators of the BCSE
The City of Brampton also has access through contract with the BCSE to a limited number of events in a second suite The use of this second suite is also included in this policy
PURPOSE
The City of Brampton rents a suite (121) at the Brampton Centre for Sports amp Entertainment (BCSE)
The suite shall be used by the Mayor and members of City and Regional Council for the following business purposes only
bull To support or sponsor the activities including fund raising initiatives of local community groups bull To recognize and promote the efforts and goodwill of community groups bull To promote economic development bull As part of a rewards and recognition program for leaders in the community
SCOPE
This policy establishes the use of the suite and identifies a process for distributing events to the community at large For the purpose of this policy community groups means volunteer non-profit community groups located in Brampton as well as registered charities whose services are available to Brampton residents The City of Brampton use of the rented suite shall only be used for the businesses purposes outlined above
CITY O P T O M
wwwcitybramptononca
kV3gtpound
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 2 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
PROCEDURE
Upon receiving the event information (either a schedule of events or flyer announcement for an unscheduled event) the Mayor and Members of Council shall contact the Business Development amp Public Relations Department to reserve their selected dates
Preferably a host shall attend the selected events Schedules and sign-up instructions shall also be posted on the Council Bulletin Board for information The policy will be administered on a first come first serve basis for Mayor and Members of City Council Staff shall monitor the usage of the suite
Distribution of Events
Commencing in each year all events that have been scheduled as of August 1 for the following season (September 1 to August 31) will be allocated for each of the following purposes according to the following priorities
Priority 1 Recognition Sponsorship of community groups Priority 2 City businesseconomic development activities
Scheduled Events
Any events scheduled in advance at the BCSE shall be available to the Mayor and Members of City Council The selection of a community group as defined in this policy shall be determined by the Member of Council (The Host) who booked the suite for the event
Business Development amp Public Relations staff shall provide the event host with tickets in advance of the game and in turn the host shall distribute the tickets to the community group(s) of their choice
Potential interest from more than one Member of Council for a particular event will be accommodated through either the second suite the City of Brampton has access to or shall be accommodated in another vacant suite at the BCSE For the latter the cost of the suitetickets and foodbeverage expenses shall be charged at the market rate offered by the BCSE All effort will be made by staff through its contact with the BCSE to accommodate multiple requests for single events
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IF QHAIVIPTOrg
wwwcitybramptononca
k3-3k
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 3 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
If there are events remaining after all requests by Members of City Council have been accommodated the box will be offered to community groups directly by staff for use in fundraising recognition of
volunteers or for charitable purposes To ensure fairness and equity no group will be offered the box more than once each year (unless no other community group expresses an interest in a particular event)
Unscheduled Events
All members of City Council will be advised of unscheduled events The event will be communicated in writing to the Mayor and each Member of Council with a request to respond within a specified period of time
If there are no conflicts the suite will be allocated as requested If there are conflicts staff will arrange to accommodate each request in the second suite or another vacant suite(s) at full cost to the host (tickets suite food and beverage) If no elected officials are interested in using the box for the event it will be offered to a community group by staff
Expenses Tickets
Each suite seats 14 Each allocation includes 10 box tickets at no charge An additional four box tickets can be purchased at the ticket price established for the particular events Tickets are not available during playoff games associated with major sporting leagues such as the OHL or NWHL The suite is available however and all tickets must be purchased at face value
Expenses Catering
Catering orders are the responsibility of the host using the suite When the suite has been reserved by the Mayor and members of Council catering orders will be the responsibility of the host coordinating the box for the event of the day The host will be reimbursed for catering expenses according to the City of Brampton expense policy
Catering expenses associated with non-City use are the responsibility of the individual or group using the box
CITY OF ORAMPTON
wwwcitybramptononca
K3-31
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 4 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
ACCOUNTABILITY
The Business Development amp Public Relations Department ensures the policy is administered complied with and reviewed each year The allocation process shall be reviewed by Administration amp Finance Committee of City Council on an annual basis
ADMINISTRATION
The public suite is funded through the general government cost centre and is administered by the Business Development amp Public Relations Department All allocations for use of the suite shall be coordinated by assigned staff A schedule of events and bookings will be maintained and will be made available at all times
CONTACT
Primary Dennis Cutajar Executive Director Business Development amp Public Relations (905-874-2698)
Secondary Mara Ciccotelli Administrative Assistant Business Development amp Public Relations (905-874-2145)
CITY OP QPAMPTOM
wwwcitybnimptononca
Schedule 6
The Corporation of the City of Brampton Amounts Repayable for Gael Miles
Date Vendor Name
(Note 1) (Note 1)
Term of Council Expense Account
Breach of Expense Policy
Jun-11 ROTARY CLUB OF BRAMPTON SOUTH
May-12 AMEX-BBOT Oct-12 ROSE THEATRE
Dec-12 GAEL MILES
Jul-13 GAEL MILES
Apr-12 MARKETING PAD INC Apr-13 MARKETING PAD INC Dec-13 GAEL MILES
Aug-13 ROGERS ATampT WIRELESS Dec-13 GAEL MILES
Corporate Accounts
Breach of Lunch and Dinner Sponsorship Policy
Jun-2012
Breach of Expense Policy
Jun-2013
Description of Expense (Note 1)
Lobster amp Chicken Dinner - fundraising project Business Person of the year Gala 4 Tickets bull Rose Orchestra Gala
Rotary Fundraiser 4 tickets for Rotary Club Brampton South Web Hosting Fee Hosting Website Miles bull National Safety Conference Chicago bull mileage Aug113 Miles - National Safety Conference Chicago - Per diem
Brampton Arts Council Golf and Dinner
FCM Vancouver Per Diem
Amount Deloitte Finding
(Note 1)
30000 Spouse used one of two tickets 61236 Family used three of six tickets (spouse and daughters) 60000 Spouse used one of four tickets 25000 Spouse used one of two tickets 300X Spouse used one of four tickets
5088 Static website last used for election campaign Charge should be $17299 17299 Static website last used for election campaign 71192 Mileage claim not reduced by 160km to reflect car allowance 15297 Personal calls $10 not reimbursed Councillor stated she intends to reimburse
42500 Per diem claimed for lunch that was available at the conference
Total bull Term of Council Expense Account Total - Term of Council Expense Account Excluding Tickets for Events at Non-City Facilities (Note 3)
48000 Councillor did not attend the event Spouse and guest attended Policy required return of tickets for distribution according to guest protocol
35377 Meals claimed on June 4th 2013 Councillor returned early from tnp on June 3rd 2013 Councillor stated that she intends to repay this amount
Total bull Corporate Accounts Total - Corporate Accounts Excluding Tickets for Events at Non-City Facilities (Note 3)
Amount Repayable
(Note 2)
15000
68000
15000
12500
7500
19210
19210
8320
1000
ISPO
167240
Notes
d) Source Deloitte Forensic Report dated July 30 2014 Amount repayable includes sales taxes(2)
(3) City facilities include the Rose Theatre and PowerAde Centre
To be read in conjunction with Deloittes Forensic ReportPrivate and Confidential
Schedule 7
The Corporation of the City of Brampton Amounts Repayable for Elaine Moore
Date
(Note 1)
Vendor Name
(Note 1)
Description of Expense (Note 1)
Amount
(Note 1) Deloitte Finding
Amount Repayable (Note 2)
Term of Council Expenso Account
Breach of Expense Policy
Jan-11 ROBBIE BURNS
Mar-11 UNITED ACHIEVERS CLUB
Oct-11 BRAMPTON ACCCC
Feb-12 AMEX shyLORNE SCOTS
Apr-12 TH-12-15
Jun-12 TJ TH-12-40
Feb-13 UNITED ACHIEVERS CLUB
Mar-13 AMEX shyLORNE SCOTS
Mar-13 AMEX - WOHC FOUNDATION
Jun-13 BRAMPTON BEAST HOCKEY CLUB
Oct-12 OLIVE BRANCH OF HOPE
Dinner Dance bull Jan 2911
Celebrity Men Who Cook - Table of 8 Christmas Party bull Table of 8 Robbie Burns Dinner Dance Tickets
Brampton Symphony Orchestra Tickets - Order 9 299057 bull May 512 Tickets for Brampton Global jazz amp Blues Festival Series Celebrity Chef - 2 Tickets Robbie Bums Dinner Dance Tickets
Toronto Maple Leafs Alumni Game Founder Club Seats
Celebrate Life Fundraiser
40000 32000 32000 33110 32000
45600 9000
18000 6000
1315 15 300ro
Spouse used one of eight tickets No information on use of other tickets Spouse used one of eight tickets No information on use of other tickets Spouse used one of eight tickets No information on use of other tickets Tickets used by family including spouse Other non-famiJyattendees Tickets used by family including spouse Other non-family attendees
Spouse used one of four tickets at three separate events Spouse used one of two tickets Spouse used one of four tickets Spouse used one of four tickets Spouse used three tickets Remainder of games donated to specific community group Family members used two tickets
5000
4000
4000
12416
8000
11400
4500
4500
1500
7302
7500
Total - Term of Council Expense Account
Total - Term of Council Expense Account Excluding Tickets for Events at Non-City Facilities (Note 3)
70118
Notes
(1) (2) (3)
Source Deloitte Forensic Report dated July 302014 Amount repayable includes sales taxes City facilities include the Rose Theatre and PowerAde Centre
7=
To be read in conjunction with Deloittes Forensic ReportPrivate and Confidential
Schedule 8
The Corporation of the City of Brampton Amounts Repayable for Paul Palleschi
Date
(Notel) Vendor Name
(NotoD
Description of Expenso (NotoD
Amount
(NotoD Dololtto Finding Amount Ropayablo (Noto 2)
Term ofCouncil Exponso Account
preach of Expense Policy May-13 Nov-13
BRAMPTONBEAST HOCKEYCLUB PAUL PALLESCHI
2 Seats for Founders Club Reimbursement for Beast Tickets
131515 Personal purchase of seasons tickets (131515) Reimbursement of personal purchase Reimbursement should be S1460
146041
(131515)
Total-Term of Council Exponso Account Total -Term of Council Expenso Account Excluding Tickets for Evonts at Non-City Facilities (Noto 3)
Notes
(1) Source Deloitte Forensic Report dated July 302014 (2) Amount repayable includes sales taxes (3) City faciixies includethe Roso Theatre and PowerAde Centre
To be read in conjunction with Delottes Forensic Report Private and Confidential
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Schedule 10
The Corporation of the City of Brampton Amount Repayable for John Sprovieri
Dato Vendor Name Description of Expense Amount Deloitte Finding Amount Repayablo (Noto 2) (Note 1) (NotoD (Note 1) (Noto 1)
Ternof Council Expense Account
Broach of Expense Policy
Mar-11 FILIPINO ATHLETIC ASSOCIATION OF Dinner Dance Tickets - Feb 16711 5000 Spouse used one of two tickets 2500
Feb-12 I ROCK PINK CANCER RELIEF INC Sponsorship 500 00 Spouse used one of ten tickets 5000
May-12 ST MARGUERITE DYOLMLLE PARISH Benefit Dinner Dance 18500 Spouse used one of two tickets 9250
May-13 ST MARGUERITE DYOUVILLE PARISH Tickets For Fr James Tobin 50th Anniversary Event 13000 Spouse used one of two tickets 6500
Jul-13 WILLIAM OSLER HEALTH SYSTEM FOUNDATION Osier Foundation Benefit Conceit 50000 Spouse used one of two tickets 25000
Dec-13 JOHN SPROVIERI Meals per diem for India trade mission 1275 00 Three meals per day claimed before trip Trip Itinerary indicates that many meals were provided 7500
on Trade Mission
Total bull Term of Council Expense Account Total - Term of Council Expense Account Excluding Tickets for Events at Non-City Facilities (Note 3)
Corporato Accounts
Broach of Policy - Community Use of Suite Policv 1420
Dec-2011 PowerAde Suite - Brampton Battalion 500 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 500 00
Jan-2012 PowerAde Suite - Brampton Battalion 50000 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1450 50000
Feb-2012 PowerAde Suite - Brampton Battalion 200 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 200 00
Oct-2012 PowerAde Suite - Brampton Battalion 200 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 20000
Jan-2013 PowerAde Suite - Brampton Battalion 200 00 Tickets residentprovided to same did not meet tho business purpose criteria in Policv 14 2 0 200 00
Jan-2013 PowerAde Suite - Brampton Beast 200 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 20000
Jan-2013 PowerAde Suite - Brampton Beast 200 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 200 00
Total bull Corporate Accounts Total bull Corporate Accounts Excluding Tickets for Events at Non-City Facilities (Note 3
Notes
(1) (2) (3)
Source Deloitte Forensic Report dated July 302014 Amount repayable includes sales taxes City facilities include the Rose Theatre and PowerAde Centre
(jo
o
To be read in conjunction with Delorttes Forensic ReportPrivate and Confidential
K3-3I
SECTION GENERAL
SUBJECT Lunch and Dinner Sponsorship POLICY 1450
EFFECTIVE January 26 2005 REPLACES Policy dated March 12001 PAGE 1 of 3
APPROVED BY CW024-2001 CW031-2005 PROCEDURES UPDATED BY na
POLICY STATEMENT
This policy sets forth a coordinated approach for managing the Corporations sponsorship participation at community based lunch and dinner events to ensure that the Citys support and attendance at such events is visible
PURPOSE
The policy outlines a procedure as to how the Mayor Councillors and staff register for an event prioritizes booking and addresses the process to be followed when bookings change in keeping with the intent to ensure that the Citys presence at events is visible
In order to manage requests for sponsoring dinner and lunch events the MAJOR dinner and lunch policy supports the purchase of table(s) at each approved event to a budget amount approved each year
SCOPE
The policy applies to the Mayor Councillors City Employees and communitybusiness representatives (eg volunteers)
The policy does not apply to persons who are registered for an event yet are unable to attend the event due to illness or unforeseen circumstances
PROCEDURE
Each year staff shall submit a report to Council through Committee of Council recommending a list of community lunch and dinner events to be sponsored under this policy
For lunch events a Councillor may register for a maximum of one ticket For dinner events a Councillor shall have the option to register for a maximum of two tickets for himherself and a guest A guest can include a family member friend or other associate
www brampton ca
K3-32
SECTION GENERAL POLICY 1450SUBJECT Lunch and Dinner Sponsorship
EFFECTIVE January 26 2005 REPLACES Policy dated March 1 2001 PAGE 2 of 3
APPROVED BY CW024-2001 CW031 -2005 PROCEDURES UPDATED BY na
Upon approval of the annual events to be sponsored by the City staff shall publish the list of sponsored events and circulate it to the Mayor and Councillors so that individual Councillors may indicate their preference The Mayor and Councillors would select the events they wish to attend and notify the Council Office Supervisor The Council Office Supervisor shall coordinate with PR to arrange registration
When tickets are not available in advance of the event Councillors andor staff shall attend the registration table on the day of the event to confirm seating or table assignment
Registered Councillors shall confirm with the Council Office Supervisor their intention to attend or cancel at least one week before the event date for which heshe is registered
Registrants who cancel their booking should notify the Council Office Supervisor A waiting list will be referred to at this time and the guest protocol outlined below shall be followed
Registrants who attend the event as a guest of a non-city party and do not notify the City of Brampton of their decision not to use the City purchased ticket(s) shall be required to reimburse the City for the equivalent of the registration from their Councillor Expense Account or personal funds
Should reservations for a table not be fully pre-registered one week before the event Economic Development amp Public Relations staff shall invite alternates based on the following guest protocol
bull Councillors
bull Members of Senior Management
bull City Staff bull Board Members of CommunityService Clubs Business Associations other Community
Associations
bull Economic Development Contacts bull Volunteers on City Committees Programs and Activities
Friends and family members related to the above categories are not permitted unless they are a guest of the Mayor Councillor or staff member also in attendance at the event
bullv
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CITY OF BRAMPTON
www brampton en
K3-33
SECTION GENERAL
SUBJECT Lunch and Dinner S ponsorship POLICY 1450
EFFECTIVE January 26 2005 REPLACES Policy dated March 1 2001 PAGE 3 of 3
APPROVED BY CW024-2001 CW03 1-2005 PROCEDURES UPDATED BY na
Members of Senior Management Team are encouraged to attend events which relate to the services offered by their respective departments
ACCOUNTABILITY
Staff in the Economic Development amp Public Relations Department shall select the events prepare reports arrange for registration and payment of the City sponsorship and coordinate the distribution of tickets (if applicable) in advance of the event The Council Office Administrative staff shall coordinate the scheduling of the respective registrant with the Economic Development amp Public Relations Department Through Committee of Council City Council shall approve the annual list of events to be sponsored under this policy
The Economic Development amp Public Relations Department shall report annually to the Council Office Committee with respect to the policy effectiveness
ADMINISTRATION
The Economic Development and Public Relations Department shall administer this policy in cooperation with the Council Office of the Council and Administrative Services Division of the Management and Administrative Services Department
CONTACT
Mara Ciccotelli Administrative Assistant Economic Development amp Public Relations Department 905shy874-2145
Linda Mclnnis Council Office Supervisor 905-874-2639
CITY OF BPAMPTOM
www brampton c a
K3-3H
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 1 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
POLICY STATEMENT
The City of Brampton rented suite at the Brampton Centre for Sports amp Entertainment (BCSE) is available for public use by Bramptons community groups at no charge subject to provisions of this policy and the operators of the BCSE
The City of Brampton also has access through contract with the BCSE to a limited number of events in a second suite The use of this second suite is also included in this policy
PURPOSE
The City of Brampton rents a suite (121) at the Brampton Centre for Sports amp Entertainment (BCSE)
The suite shall be used by the Mayor and members of City and Regional Council for the following business purposes only
bull To support or sponsor the activities including fund raising initiatives of local community groups bull To recognize and promote the efforts and goodwill of community groups bull To promote economic development bull As part of a rewards and recognition program for leaders in the community
SCOPE
This policy establishes the use of the suite and identifies a process for distributing events to the community at large For the purpose of this policy community groups means volunteer non-profit community groups located in Brampton as well as registered charities whose services are available to Brampton residents The City of Brampton use of the rented suite shall only be used for the businesses purposes outlined above
CITY O P T O M
wwwcitybramptononca
kV3gtpound
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 2 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
PROCEDURE
Upon receiving the event information (either a schedule of events or flyer announcement for an unscheduled event) the Mayor and Members of Council shall contact the Business Development amp Public Relations Department to reserve their selected dates
Preferably a host shall attend the selected events Schedules and sign-up instructions shall also be posted on the Council Bulletin Board for information The policy will be administered on a first come first serve basis for Mayor and Members of City Council Staff shall monitor the usage of the suite
Distribution of Events
Commencing in each year all events that have been scheduled as of August 1 for the following season (September 1 to August 31) will be allocated for each of the following purposes according to the following priorities
Priority 1 Recognition Sponsorship of community groups Priority 2 City businesseconomic development activities
Scheduled Events
Any events scheduled in advance at the BCSE shall be available to the Mayor and Members of City Council The selection of a community group as defined in this policy shall be determined by the Member of Council (The Host) who booked the suite for the event
Business Development amp Public Relations staff shall provide the event host with tickets in advance of the game and in turn the host shall distribute the tickets to the community group(s) of their choice
Potential interest from more than one Member of Council for a particular event will be accommodated through either the second suite the City of Brampton has access to or shall be accommodated in another vacant suite at the BCSE For the latter the cost of the suitetickets and foodbeverage expenses shall be charged at the market rate offered by the BCSE All effort will be made by staff through its contact with the BCSE to accommodate multiple requests for single events
nii-i in
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IF QHAIVIPTOrg
wwwcitybramptononca
k3-3k
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 3 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
If there are events remaining after all requests by Members of City Council have been accommodated the box will be offered to community groups directly by staff for use in fundraising recognition of
volunteers or for charitable purposes To ensure fairness and equity no group will be offered the box more than once each year (unless no other community group expresses an interest in a particular event)
Unscheduled Events
All members of City Council will be advised of unscheduled events The event will be communicated in writing to the Mayor and each Member of Council with a request to respond within a specified period of time
If there are no conflicts the suite will be allocated as requested If there are conflicts staff will arrange to accommodate each request in the second suite or another vacant suite(s) at full cost to the host (tickets suite food and beverage) If no elected officials are interested in using the box for the event it will be offered to a community group by staff
Expenses Tickets
Each suite seats 14 Each allocation includes 10 box tickets at no charge An additional four box tickets can be purchased at the ticket price established for the particular events Tickets are not available during playoff games associated with major sporting leagues such as the OHL or NWHL The suite is available however and all tickets must be purchased at face value
Expenses Catering
Catering orders are the responsibility of the host using the suite When the suite has been reserved by the Mayor and members of Council catering orders will be the responsibility of the host coordinating the box for the event of the day The host will be reimbursed for catering expenses according to the City of Brampton expense policy
Catering expenses associated with non-City use are the responsibility of the individual or group using the box
CITY OF ORAMPTON
wwwcitybramptononca
K3-31
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 4 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
ACCOUNTABILITY
The Business Development amp Public Relations Department ensures the policy is administered complied with and reviewed each year The allocation process shall be reviewed by Administration amp Finance Committee of City Council on an annual basis
ADMINISTRATION
The public suite is funded through the general government cost centre and is administered by the Business Development amp Public Relations Department All allocations for use of the suite shall be coordinated by assigned staff A schedule of events and bookings will be maintained and will be made available at all times
CONTACT
Primary Dennis Cutajar Executive Director Business Development amp Public Relations (905-874-2698)
Secondary Mara Ciccotelli Administrative Assistant Business Development amp Public Relations (905-874-2145)
CITY OP QPAMPTOM
wwwcitybnimptononca
Schedule 7
The Corporation of the City of Brampton Amounts Repayable for Elaine Moore
Date
(Note 1)
Vendor Name
(Note 1)
Description of Expense (Note 1)
Amount
(Note 1) Deloitte Finding
Amount Repayable (Note 2)
Term of Council Expenso Account
Breach of Expense Policy
Jan-11 ROBBIE BURNS
Mar-11 UNITED ACHIEVERS CLUB
Oct-11 BRAMPTON ACCCC
Feb-12 AMEX shyLORNE SCOTS
Apr-12 TH-12-15
Jun-12 TJ TH-12-40
Feb-13 UNITED ACHIEVERS CLUB
Mar-13 AMEX shyLORNE SCOTS
Mar-13 AMEX - WOHC FOUNDATION
Jun-13 BRAMPTON BEAST HOCKEY CLUB
Oct-12 OLIVE BRANCH OF HOPE
Dinner Dance bull Jan 2911
Celebrity Men Who Cook - Table of 8 Christmas Party bull Table of 8 Robbie Burns Dinner Dance Tickets
Brampton Symphony Orchestra Tickets - Order 9 299057 bull May 512 Tickets for Brampton Global jazz amp Blues Festival Series Celebrity Chef - 2 Tickets Robbie Bums Dinner Dance Tickets
Toronto Maple Leafs Alumni Game Founder Club Seats
Celebrate Life Fundraiser
40000 32000 32000 33110 32000
45600 9000
18000 6000
1315 15 300ro
Spouse used one of eight tickets No information on use of other tickets Spouse used one of eight tickets No information on use of other tickets Spouse used one of eight tickets No information on use of other tickets Tickets used by family including spouse Other non-famiJyattendees Tickets used by family including spouse Other non-family attendees
Spouse used one of four tickets at three separate events Spouse used one of two tickets Spouse used one of four tickets Spouse used one of four tickets Spouse used three tickets Remainder of games donated to specific community group Family members used two tickets
5000
4000
4000
12416
8000
11400
4500
4500
1500
7302
7500
Total - Term of Council Expense Account
Total - Term of Council Expense Account Excluding Tickets for Events at Non-City Facilities (Note 3)
70118
Notes
(1) (2) (3)
Source Deloitte Forensic Report dated July 302014 Amount repayable includes sales taxes City facilities include the Rose Theatre and PowerAde Centre
7=
To be read in conjunction with Deloittes Forensic ReportPrivate and Confidential
Schedule 8
The Corporation of the City of Brampton Amounts Repayable for Paul Palleschi
Date
(Notel) Vendor Name
(NotoD
Description of Expenso (NotoD
Amount
(NotoD Dololtto Finding Amount Ropayablo (Noto 2)
Term ofCouncil Exponso Account
preach of Expense Policy May-13 Nov-13
BRAMPTONBEAST HOCKEYCLUB PAUL PALLESCHI
2 Seats for Founders Club Reimbursement for Beast Tickets
131515 Personal purchase of seasons tickets (131515) Reimbursement of personal purchase Reimbursement should be S1460
146041
(131515)
Total-Term of Council Exponso Account Total -Term of Council Expenso Account Excluding Tickets for Evonts at Non-City Facilities (Noto 3)
Notes
(1) Source Deloitte Forensic Report dated July 302014 (2) Amount repayable includes sales taxes (3) City faciixies includethe Roso Theatre and PowerAde Centre
To be read in conjunction with Delottes Forensic Report Private and Confidential
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Schedule 10
The Corporation of the City of Brampton Amount Repayable for John Sprovieri
Dato Vendor Name Description of Expense Amount Deloitte Finding Amount Repayablo (Noto 2) (Note 1) (NotoD (Note 1) (Noto 1)
Ternof Council Expense Account
Broach of Expense Policy
Mar-11 FILIPINO ATHLETIC ASSOCIATION OF Dinner Dance Tickets - Feb 16711 5000 Spouse used one of two tickets 2500
Feb-12 I ROCK PINK CANCER RELIEF INC Sponsorship 500 00 Spouse used one of ten tickets 5000
May-12 ST MARGUERITE DYOLMLLE PARISH Benefit Dinner Dance 18500 Spouse used one of two tickets 9250
May-13 ST MARGUERITE DYOUVILLE PARISH Tickets For Fr James Tobin 50th Anniversary Event 13000 Spouse used one of two tickets 6500
Jul-13 WILLIAM OSLER HEALTH SYSTEM FOUNDATION Osier Foundation Benefit Conceit 50000 Spouse used one of two tickets 25000
Dec-13 JOHN SPROVIERI Meals per diem for India trade mission 1275 00 Three meals per day claimed before trip Trip Itinerary indicates that many meals were provided 7500
on Trade Mission
Total bull Term of Council Expense Account Total - Term of Council Expense Account Excluding Tickets for Events at Non-City Facilities (Note 3)
Corporato Accounts
Broach of Policy - Community Use of Suite Policv 1420
Dec-2011 PowerAde Suite - Brampton Battalion 500 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 500 00
Jan-2012 PowerAde Suite - Brampton Battalion 50000 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1450 50000
Feb-2012 PowerAde Suite - Brampton Battalion 200 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 200 00
Oct-2012 PowerAde Suite - Brampton Battalion 200 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 20000
Jan-2013 PowerAde Suite - Brampton Battalion 200 00 Tickets residentprovided to same did not meet tho business purpose criteria in Policv 14 2 0 200 00
Jan-2013 PowerAde Suite - Brampton Beast 200 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 20000
Jan-2013 PowerAde Suite - Brampton Beast 200 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 200 00
Total bull Corporate Accounts Total bull Corporate Accounts Excluding Tickets for Events at Non-City Facilities (Note 3
Notes
(1) (2) (3)
Source Deloitte Forensic Report dated July 302014 Amount repayable includes sales taxes City facilities include the Rose Theatre and PowerAde Centre
(jo
o
To be read in conjunction with Delorttes Forensic ReportPrivate and Confidential
K3-3I
SECTION GENERAL
SUBJECT Lunch and Dinner Sponsorship POLICY 1450
EFFECTIVE January 26 2005 REPLACES Policy dated March 12001 PAGE 1 of 3
APPROVED BY CW024-2001 CW031-2005 PROCEDURES UPDATED BY na
POLICY STATEMENT
This policy sets forth a coordinated approach for managing the Corporations sponsorship participation at community based lunch and dinner events to ensure that the Citys support and attendance at such events is visible
PURPOSE
The policy outlines a procedure as to how the Mayor Councillors and staff register for an event prioritizes booking and addresses the process to be followed when bookings change in keeping with the intent to ensure that the Citys presence at events is visible
In order to manage requests for sponsoring dinner and lunch events the MAJOR dinner and lunch policy supports the purchase of table(s) at each approved event to a budget amount approved each year
SCOPE
The policy applies to the Mayor Councillors City Employees and communitybusiness representatives (eg volunteers)
The policy does not apply to persons who are registered for an event yet are unable to attend the event due to illness or unforeseen circumstances
PROCEDURE
Each year staff shall submit a report to Council through Committee of Council recommending a list of community lunch and dinner events to be sponsored under this policy
For lunch events a Councillor may register for a maximum of one ticket For dinner events a Councillor shall have the option to register for a maximum of two tickets for himherself and a guest A guest can include a family member friend or other associate
www brampton ca
K3-32
SECTION GENERAL POLICY 1450SUBJECT Lunch and Dinner Sponsorship
EFFECTIVE January 26 2005 REPLACES Policy dated March 1 2001 PAGE 2 of 3
APPROVED BY CW024-2001 CW031 -2005 PROCEDURES UPDATED BY na
Upon approval of the annual events to be sponsored by the City staff shall publish the list of sponsored events and circulate it to the Mayor and Councillors so that individual Councillors may indicate their preference The Mayor and Councillors would select the events they wish to attend and notify the Council Office Supervisor The Council Office Supervisor shall coordinate with PR to arrange registration
When tickets are not available in advance of the event Councillors andor staff shall attend the registration table on the day of the event to confirm seating or table assignment
Registered Councillors shall confirm with the Council Office Supervisor their intention to attend or cancel at least one week before the event date for which heshe is registered
Registrants who cancel their booking should notify the Council Office Supervisor A waiting list will be referred to at this time and the guest protocol outlined below shall be followed
Registrants who attend the event as a guest of a non-city party and do not notify the City of Brampton of their decision not to use the City purchased ticket(s) shall be required to reimburse the City for the equivalent of the registration from their Councillor Expense Account or personal funds
Should reservations for a table not be fully pre-registered one week before the event Economic Development amp Public Relations staff shall invite alternates based on the following guest protocol
bull Councillors
bull Members of Senior Management
bull City Staff bull Board Members of CommunityService Clubs Business Associations other Community
Associations
bull Economic Development Contacts bull Volunteers on City Committees Programs and Activities
Friends and family members related to the above categories are not permitted unless they are a guest of the Mayor Councillor or staff member also in attendance at the event
bullv
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CITY OF BRAMPTON
www brampton en
K3-33
SECTION GENERAL
SUBJECT Lunch and Dinner S ponsorship POLICY 1450
EFFECTIVE January 26 2005 REPLACES Policy dated March 1 2001 PAGE 3 of 3
APPROVED BY CW024-2001 CW03 1-2005 PROCEDURES UPDATED BY na
Members of Senior Management Team are encouraged to attend events which relate to the services offered by their respective departments
ACCOUNTABILITY
Staff in the Economic Development amp Public Relations Department shall select the events prepare reports arrange for registration and payment of the City sponsorship and coordinate the distribution of tickets (if applicable) in advance of the event The Council Office Administrative staff shall coordinate the scheduling of the respective registrant with the Economic Development amp Public Relations Department Through Committee of Council City Council shall approve the annual list of events to be sponsored under this policy
The Economic Development amp Public Relations Department shall report annually to the Council Office Committee with respect to the policy effectiveness
ADMINISTRATION
The Economic Development and Public Relations Department shall administer this policy in cooperation with the Council Office of the Council and Administrative Services Division of the Management and Administrative Services Department
CONTACT
Mara Ciccotelli Administrative Assistant Economic Development amp Public Relations Department 905shy874-2145
Linda Mclnnis Council Office Supervisor 905-874-2639
CITY OF BPAMPTOM
www brampton c a
K3-3H
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 1 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
POLICY STATEMENT
The City of Brampton rented suite at the Brampton Centre for Sports amp Entertainment (BCSE) is available for public use by Bramptons community groups at no charge subject to provisions of this policy and the operators of the BCSE
The City of Brampton also has access through contract with the BCSE to a limited number of events in a second suite The use of this second suite is also included in this policy
PURPOSE
The City of Brampton rents a suite (121) at the Brampton Centre for Sports amp Entertainment (BCSE)
The suite shall be used by the Mayor and members of City and Regional Council for the following business purposes only
bull To support or sponsor the activities including fund raising initiatives of local community groups bull To recognize and promote the efforts and goodwill of community groups bull To promote economic development bull As part of a rewards and recognition program for leaders in the community
SCOPE
This policy establishes the use of the suite and identifies a process for distributing events to the community at large For the purpose of this policy community groups means volunteer non-profit community groups located in Brampton as well as registered charities whose services are available to Brampton residents The City of Brampton use of the rented suite shall only be used for the businesses purposes outlined above
CITY O P T O M
wwwcitybramptononca
kV3gtpound
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 2 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
PROCEDURE
Upon receiving the event information (either a schedule of events or flyer announcement for an unscheduled event) the Mayor and Members of Council shall contact the Business Development amp Public Relations Department to reserve their selected dates
Preferably a host shall attend the selected events Schedules and sign-up instructions shall also be posted on the Council Bulletin Board for information The policy will be administered on a first come first serve basis for Mayor and Members of City Council Staff shall monitor the usage of the suite
Distribution of Events
Commencing in each year all events that have been scheduled as of August 1 for the following season (September 1 to August 31) will be allocated for each of the following purposes according to the following priorities
Priority 1 Recognition Sponsorship of community groups Priority 2 City businesseconomic development activities
Scheduled Events
Any events scheduled in advance at the BCSE shall be available to the Mayor and Members of City Council The selection of a community group as defined in this policy shall be determined by the Member of Council (The Host) who booked the suite for the event
Business Development amp Public Relations staff shall provide the event host with tickets in advance of the game and in turn the host shall distribute the tickets to the community group(s) of their choice
Potential interest from more than one Member of Council for a particular event will be accommodated through either the second suite the City of Brampton has access to or shall be accommodated in another vacant suite at the BCSE For the latter the cost of the suitetickets and foodbeverage expenses shall be charged at the market rate offered by the BCSE All effort will be made by staff through its contact with the BCSE to accommodate multiple requests for single events
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wwwcitybramptononca
k3-3k
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 3 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
If there are events remaining after all requests by Members of City Council have been accommodated the box will be offered to community groups directly by staff for use in fundraising recognition of
volunteers or for charitable purposes To ensure fairness and equity no group will be offered the box more than once each year (unless no other community group expresses an interest in a particular event)
Unscheduled Events
All members of City Council will be advised of unscheduled events The event will be communicated in writing to the Mayor and each Member of Council with a request to respond within a specified period of time
If there are no conflicts the suite will be allocated as requested If there are conflicts staff will arrange to accommodate each request in the second suite or another vacant suite(s) at full cost to the host (tickets suite food and beverage) If no elected officials are interested in using the box for the event it will be offered to a community group by staff
Expenses Tickets
Each suite seats 14 Each allocation includes 10 box tickets at no charge An additional four box tickets can be purchased at the ticket price established for the particular events Tickets are not available during playoff games associated with major sporting leagues such as the OHL or NWHL The suite is available however and all tickets must be purchased at face value
Expenses Catering
Catering orders are the responsibility of the host using the suite When the suite has been reserved by the Mayor and members of Council catering orders will be the responsibility of the host coordinating the box for the event of the day The host will be reimbursed for catering expenses according to the City of Brampton expense policy
Catering expenses associated with non-City use are the responsibility of the individual or group using the box
CITY OF ORAMPTON
wwwcitybramptononca
K3-31
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 4 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
ACCOUNTABILITY
The Business Development amp Public Relations Department ensures the policy is administered complied with and reviewed each year The allocation process shall be reviewed by Administration amp Finance Committee of City Council on an annual basis
ADMINISTRATION
The public suite is funded through the general government cost centre and is administered by the Business Development amp Public Relations Department All allocations for use of the suite shall be coordinated by assigned staff A schedule of events and bookings will be maintained and will be made available at all times
CONTACT
Primary Dennis Cutajar Executive Director Business Development amp Public Relations (905-874-2698)
Secondary Mara Ciccotelli Administrative Assistant Business Development amp Public Relations (905-874-2145)
CITY OP QPAMPTOM
wwwcitybnimptononca
Schedule 8
The Corporation of the City of Brampton Amounts Repayable for Paul Palleschi
Date
(Notel) Vendor Name
(NotoD
Description of Expenso (NotoD
Amount
(NotoD Dololtto Finding Amount Ropayablo (Noto 2)
Term ofCouncil Exponso Account
preach of Expense Policy May-13 Nov-13
BRAMPTONBEAST HOCKEYCLUB PAUL PALLESCHI
2 Seats for Founders Club Reimbursement for Beast Tickets
131515 Personal purchase of seasons tickets (131515) Reimbursement of personal purchase Reimbursement should be S1460
146041
(131515)
Total-Term of Council Exponso Account Total -Term of Council Expenso Account Excluding Tickets for Evonts at Non-City Facilities (Noto 3)
Notes
(1) Source Deloitte Forensic Report dated July 302014 (2) Amount repayable includes sales taxes (3) City faciixies includethe Roso Theatre and PowerAde Centre
To be read in conjunction with Delottes Forensic Report Private and Confidential
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Schedule 10
The Corporation of the City of Brampton Amount Repayable for John Sprovieri
Dato Vendor Name Description of Expense Amount Deloitte Finding Amount Repayablo (Noto 2) (Note 1) (NotoD (Note 1) (Noto 1)
Ternof Council Expense Account
Broach of Expense Policy
Mar-11 FILIPINO ATHLETIC ASSOCIATION OF Dinner Dance Tickets - Feb 16711 5000 Spouse used one of two tickets 2500
Feb-12 I ROCK PINK CANCER RELIEF INC Sponsorship 500 00 Spouse used one of ten tickets 5000
May-12 ST MARGUERITE DYOLMLLE PARISH Benefit Dinner Dance 18500 Spouse used one of two tickets 9250
May-13 ST MARGUERITE DYOUVILLE PARISH Tickets For Fr James Tobin 50th Anniversary Event 13000 Spouse used one of two tickets 6500
Jul-13 WILLIAM OSLER HEALTH SYSTEM FOUNDATION Osier Foundation Benefit Conceit 50000 Spouse used one of two tickets 25000
Dec-13 JOHN SPROVIERI Meals per diem for India trade mission 1275 00 Three meals per day claimed before trip Trip Itinerary indicates that many meals were provided 7500
on Trade Mission
Total bull Term of Council Expense Account Total - Term of Council Expense Account Excluding Tickets for Events at Non-City Facilities (Note 3)
Corporato Accounts
Broach of Policy - Community Use of Suite Policv 1420
Dec-2011 PowerAde Suite - Brampton Battalion 500 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 500 00
Jan-2012 PowerAde Suite - Brampton Battalion 50000 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1450 50000
Feb-2012 PowerAde Suite - Brampton Battalion 200 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 200 00
Oct-2012 PowerAde Suite - Brampton Battalion 200 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 20000
Jan-2013 PowerAde Suite - Brampton Battalion 200 00 Tickets residentprovided to same did not meet tho business purpose criteria in Policv 14 2 0 200 00
Jan-2013 PowerAde Suite - Brampton Beast 200 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 20000
Jan-2013 PowerAde Suite - Brampton Beast 200 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 200 00
Total bull Corporate Accounts Total bull Corporate Accounts Excluding Tickets for Events at Non-City Facilities (Note 3
Notes
(1) (2) (3)
Source Deloitte Forensic Report dated July 302014 Amount repayable includes sales taxes City facilities include the Rose Theatre and PowerAde Centre
(jo
o
To be read in conjunction with Delorttes Forensic ReportPrivate and Confidential
K3-3I
SECTION GENERAL
SUBJECT Lunch and Dinner Sponsorship POLICY 1450
EFFECTIVE January 26 2005 REPLACES Policy dated March 12001 PAGE 1 of 3
APPROVED BY CW024-2001 CW031-2005 PROCEDURES UPDATED BY na
POLICY STATEMENT
This policy sets forth a coordinated approach for managing the Corporations sponsorship participation at community based lunch and dinner events to ensure that the Citys support and attendance at such events is visible
PURPOSE
The policy outlines a procedure as to how the Mayor Councillors and staff register for an event prioritizes booking and addresses the process to be followed when bookings change in keeping with the intent to ensure that the Citys presence at events is visible
In order to manage requests for sponsoring dinner and lunch events the MAJOR dinner and lunch policy supports the purchase of table(s) at each approved event to a budget amount approved each year
SCOPE
The policy applies to the Mayor Councillors City Employees and communitybusiness representatives (eg volunteers)
The policy does not apply to persons who are registered for an event yet are unable to attend the event due to illness or unforeseen circumstances
PROCEDURE
Each year staff shall submit a report to Council through Committee of Council recommending a list of community lunch and dinner events to be sponsored under this policy
For lunch events a Councillor may register for a maximum of one ticket For dinner events a Councillor shall have the option to register for a maximum of two tickets for himherself and a guest A guest can include a family member friend or other associate
www brampton ca
K3-32
SECTION GENERAL POLICY 1450SUBJECT Lunch and Dinner Sponsorship
EFFECTIVE January 26 2005 REPLACES Policy dated March 1 2001 PAGE 2 of 3
APPROVED BY CW024-2001 CW031 -2005 PROCEDURES UPDATED BY na
Upon approval of the annual events to be sponsored by the City staff shall publish the list of sponsored events and circulate it to the Mayor and Councillors so that individual Councillors may indicate their preference The Mayor and Councillors would select the events they wish to attend and notify the Council Office Supervisor The Council Office Supervisor shall coordinate with PR to arrange registration
When tickets are not available in advance of the event Councillors andor staff shall attend the registration table on the day of the event to confirm seating or table assignment
Registered Councillors shall confirm with the Council Office Supervisor their intention to attend or cancel at least one week before the event date for which heshe is registered
Registrants who cancel their booking should notify the Council Office Supervisor A waiting list will be referred to at this time and the guest protocol outlined below shall be followed
Registrants who attend the event as a guest of a non-city party and do not notify the City of Brampton of their decision not to use the City purchased ticket(s) shall be required to reimburse the City for the equivalent of the registration from their Councillor Expense Account or personal funds
Should reservations for a table not be fully pre-registered one week before the event Economic Development amp Public Relations staff shall invite alternates based on the following guest protocol
bull Councillors
bull Members of Senior Management
bull City Staff bull Board Members of CommunityService Clubs Business Associations other Community
Associations
bull Economic Development Contacts bull Volunteers on City Committees Programs and Activities
Friends and family members related to the above categories are not permitted unless they are a guest of the Mayor Councillor or staff member also in attendance at the event
bullv
niiniiiiMSn iiiniiiiilfiljlfn
CITY OF BRAMPTON
www brampton en
K3-33
SECTION GENERAL
SUBJECT Lunch and Dinner S ponsorship POLICY 1450
EFFECTIVE January 26 2005 REPLACES Policy dated March 1 2001 PAGE 3 of 3
APPROVED BY CW024-2001 CW03 1-2005 PROCEDURES UPDATED BY na
Members of Senior Management Team are encouraged to attend events which relate to the services offered by their respective departments
ACCOUNTABILITY
Staff in the Economic Development amp Public Relations Department shall select the events prepare reports arrange for registration and payment of the City sponsorship and coordinate the distribution of tickets (if applicable) in advance of the event The Council Office Administrative staff shall coordinate the scheduling of the respective registrant with the Economic Development amp Public Relations Department Through Committee of Council City Council shall approve the annual list of events to be sponsored under this policy
The Economic Development amp Public Relations Department shall report annually to the Council Office Committee with respect to the policy effectiveness
ADMINISTRATION
The Economic Development and Public Relations Department shall administer this policy in cooperation with the Council Office of the Council and Administrative Services Division of the Management and Administrative Services Department
CONTACT
Mara Ciccotelli Administrative Assistant Economic Development amp Public Relations Department 905shy874-2145
Linda Mclnnis Council Office Supervisor 905-874-2639
CITY OF BPAMPTOM
www brampton c a
K3-3H
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 1 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
POLICY STATEMENT
The City of Brampton rented suite at the Brampton Centre for Sports amp Entertainment (BCSE) is available for public use by Bramptons community groups at no charge subject to provisions of this policy and the operators of the BCSE
The City of Brampton also has access through contract with the BCSE to a limited number of events in a second suite The use of this second suite is also included in this policy
PURPOSE
The City of Brampton rents a suite (121) at the Brampton Centre for Sports amp Entertainment (BCSE)
The suite shall be used by the Mayor and members of City and Regional Council for the following business purposes only
bull To support or sponsor the activities including fund raising initiatives of local community groups bull To recognize and promote the efforts and goodwill of community groups bull To promote economic development bull As part of a rewards and recognition program for leaders in the community
SCOPE
This policy establishes the use of the suite and identifies a process for distributing events to the community at large For the purpose of this policy community groups means volunteer non-profit community groups located in Brampton as well as registered charities whose services are available to Brampton residents The City of Brampton use of the rented suite shall only be used for the businesses purposes outlined above
CITY O P T O M
wwwcitybramptononca
kV3gtpound
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 2 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
PROCEDURE
Upon receiving the event information (either a schedule of events or flyer announcement for an unscheduled event) the Mayor and Members of Council shall contact the Business Development amp Public Relations Department to reserve their selected dates
Preferably a host shall attend the selected events Schedules and sign-up instructions shall also be posted on the Council Bulletin Board for information The policy will be administered on a first come first serve basis for Mayor and Members of City Council Staff shall monitor the usage of the suite
Distribution of Events
Commencing in each year all events that have been scheduled as of August 1 for the following season (September 1 to August 31) will be allocated for each of the following purposes according to the following priorities
Priority 1 Recognition Sponsorship of community groups Priority 2 City businesseconomic development activities
Scheduled Events
Any events scheduled in advance at the BCSE shall be available to the Mayor and Members of City Council The selection of a community group as defined in this policy shall be determined by the Member of Council (The Host) who booked the suite for the event
Business Development amp Public Relations staff shall provide the event host with tickets in advance of the game and in turn the host shall distribute the tickets to the community group(s) of their choice
Potential interest from more than one Member of Council for a particular event will be accommodated through either the second suite the City of Brampton has access to or shall be accommodated in another vacant suite at the BCSE For the latter the cost of the suitetickets and foodbeverage expenses shall be charged at the market rate offered by the BCSE All effort will be made by staff through its contact with the BCSE to accommodate multiple requests for single events
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IF QHAIVIPTOrg
wwwcitybramptononca
k3-3k
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 3 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
If there are events remaining after all requests by Members of City Council have been accommodated the box will be offered to community groups directly by staff for use in fundraising recognition of
volunteers or for charitable purposes To ensure fairness and equity no group will be offered the box more than once each year (unless no other community group expresses an interest in a particular event)
Unscheduled Events
All members of City Council will be advised of unscheduled events The event will be communicated in writing to the Mayor and each Member of Council with a request to respond within a specified period of time
If there are no conflicts the suite will be allocated as requested If there are conflicts staff will arrange to accommodate each request in the second suite or another vacant suite(s) at full cost to the host (tickets suite food and beverage) If no elected officials are interested in using the box for the event it will be offered to a community group by staff
Expenses Tickets
Each suite seats 14 Each allocation includes 10 box tickets at no charge An additional four box tickets can be purchased at the ticket price established for the particular events Tickets are not available during playoff games associated with major sporting leagues such as the OHL or NWHL The suite is available however and all tickets must be purchased at face value
Expenses Catering
Catering orders are the responsibility of the host using the suite When the suite has been reserved by the Mayor and members of Council catering orders will be the responsibility of the host coordinating the box for the event of the day The host will be reimbursed for catering expenses according to the City of Brampton expense policy
Catering expenses associated with non-City use are the responsibility of the individual or group using the box
CITY OF ORAMPTON
wwwcitybramptononca
K3-31
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 4 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
ACCOUNTABILITY
The Business Development amp Public Relations Department ensures the policy is administered complied with and reviewed each year The allocation process shall be reviewed by Administration amp Finance Committee of City Council on an annual basis
ADMINISTRATION
The public suite is funded through the general government cost centre and is administered by the Business Development amp Public Relations Department All allocations for use of the suite shall be coordinated by assigned staff A schedule of events and bookings will be maintained and will be made available at all times
CONTACT
Primary Dennis Cutajar Executive Director Business Development amp Public Relations (905-874-2698)
Secondary Mara Ciccotelli Administrative Assistant Business Development amp Public Relations (905-874-2145)
CITY OP QPAMPTOM
wwwcitybnimptononca
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Schedule 10
The Corporation of the City of Brampton Amount Repayable for John Sprovieri
Dato Vendor Name Description of Expense Amount Deloitte Finding Amount Repayablo (Noto 2) (Note 1) (NotoD (Note 1) (Noto 1)
Ternof Council Expense Account
Broach of Expense Policy
Mar-11 FILIPINO ATHLETIC ASSOCIATION OF Dinner Dance Tickets - Feb 16711 5000 Spouse used one of two tickets 2500
Feb-12 I ROCK PINK CANCER RELIEF INC Sponsorship 500 00 Spouse used one of ten tickets 5000
May-12 ST MARGUERITE DYOLMLLE PARISH Benefit Dinner Dance 18500 Spouse used one of two tickets 9250
May-13 ST MARGUERITE DYOUVILLE PARISH Tickets For Fr James Tobin 50th Anniversary Event 13000 Spouse used one of two tickets 6500
Jul-13 WILLIAM OSLER HEALTH SYSTEM FOUNDATION Osier Foundation Benefit Conceit 50000 Spouse used one of two tickets 25000
Dec-13 JOHN SPROVIERI Meals per diem for India trade mission 1275 00 Three meals per day claimed before trip Trip Itinerary indicates that many meals were provided 7500
on Trade Mission
Total bull Term of Council Expense Account Total - Term of Council Expense Account Excluding Tickets for Events at Non-City Facilities (Note 3)
Corporato Accounts
Broach of Policy - Community Use of Suite Policv 1420
Dec-2011 PowerAde Suite - Brampton Battalion 500 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 500 00
Jan-2012 PowerAde Suite - Brampton Battalion 50000 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1450 50000
Feb-2012 PowerAde Suite - Brampton Battalion 200 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 200 00
Oct-2012 PowerAde Suite - Brampton Battalion 200 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 20000
Jan-2013 PowerAde Suite - Brampton Battalion 200 00 Tickets residentprovided to same did not meet tho business purpose criteria in Policv 14 2 0 200 00
Jan-2013 PowerAde Suite - Brampton Beast 200 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 20000
Jan-2013 PowerAde Suite - Brampton Beast 200 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 200 00
Total bull Corporate Accounts Total bull Corporate Accounts Excluding Tickets for Events at Non-City Facilities (Note 3
Notes
(1) (2) (3)
Source Deloitte Forensic Report dated July 302014 Amount repayable includes sales taxes City facilities include the Rose Theatre and PowerAde Centre
(jo
o
To be read in conjunction with Delorttes Forensic ReportPrivate and Confidential
K3-3I
SECTION GENERAL
SUBJECT Lunch and Dinner Sponsorship POLICY 1450
EFFECTIVE January 26 2005 REPLACES Policy dated March 12001 PAGE 1 of 3
APPROVED BY CW024-2001 CW031-2005 PROCEDURES UPDATED BY na
POLICY STATEMENT
This policy sets forth a coordinated approach for managing the Corporations sponsorship participation at community based lunch and dinner events to ensure that the Citys support and attendance at such events is visible
PURPOSE
The policy outlines a procedure as to how the Mayor Councillors and staff register for an event prioritizes booking and addresses the process to be followed when bookings change in keeping with the intent to ensure that the Citys presence at events is visible
In order to manage requests for sponsoring dinner and lunch events the MAJOR dinner and lunch policy supports the purchase of table(s) at each approved event to a budget amount approved each year
SCOPE
The policy applies to the Mayor Councillors City Employees and communitybusiness representatives (eg volunteers)
The policy does not apply to persons who are registered for an event yet are unable to attend the event due to illness or unforeseen circumstances
PROCEDURE
Each year staff shall submit a report to Council through Committee of Council recommending a list of community lunch and dinner events to be sponsored under this policy
For lunch events a Councillor may register for a maximum of one ticket For dinner events a Councillor shall have the option to register for a maximum of two tickets for himherself and a guest A guest can include a family member friend or other associate
www brampton ca
K3-32
SECTION GENERAL POLICY 1450SUBJECT Lunch and Dinner Sponsorship
EFFECTIVE January 26 2005 REPLACES Policy dated March 1 2001 PAGE 2 of 3
APPROVED BY CW024-2001 CW031 -2005 PROCEDURES UPDATED BY na
Upon approval of the annual events to be sponsored by the City staff shall publish the list of sponsored events and circulate it to the Mayor and Councillors so that individual Councillors may indicate their preference The Mayor and Councillors would select the events they wish to attend and notify the Council Office Supervisor The Council Office Supervisor shall coordinate with PR to arrange registration
When tickets are not available in advance of the event Councillors andor staff shall attend the registration table on the day of the event to confirm seating or table assignment
Registered Councillors shall confirm with the Council Office Supervisor their intention to attend or cancel at least one week before the event date for which heshe is registered
Registrants who cancel their booking should notify the Council Office Supervisor A waiting list will be referred to at this time and the guest protocol outlined below shall be followed
Registrants who attend the event as a guest of a non-city party and do not notify the City of Brampton of their decision not to use the City purchased ticket(s) shall be required to reimburse the City for the equivalent of the registration from their Councillor Expense Account or personal funds
Should reservations for a table not be fully pre-registered one week before the event Economic Development amp Public Relations staff shall invite alternates based on the following guest protocol
bull Councillors
bull Members of Senior Management
bull City Staff bull Board Members of CommunityService Clubs Business Associations other Community
Associations
bull Economic Development Contacts bull Volunteers on City Committees Programs and Activities
Friends and family members related to the above categories are not permitted unless they are a guest of the Mayor Councillor or staff member also in attendance at the event
bullv
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CITY OF BRAMPTON
www brampton en
K3-33
SECTION GENERAL
SUBJECT Lunch and Dinner S ponsorship POLICY 1450
EFFECTIVE January 26 2005 REPLACES Policy dated March 1 2001 PAGE 3 of 3
APPROVED BY CW024-2001 CW03 1-2005 PROCEDURES UPDATED BY na
Members of Senior Management Team are encouraged to attend events which relate to the services offered by their respective departments
ACCOUNTABILITY
Staff in the Economic Development amp Public Relations Department shall select the events prepare reports arrange for registration and payment of the City sponsorship and coordinate the distribution of tickets (if applicable) in advance of the event The Council Office Administrative staff shall coordinate the scheduling of the respective registrant with the Economic Development amp Public Relations Department Through Committee of Council City Council shall approve the annual list of events to be sponsored under this policy
The Economic Development amp Public Relations Department shall report annually to the Council Office Committee with respect to the policy effectiveness
ADMINISTRATION
The Economic Development and Public Relations Department shall administer this policy in cooperation with the Council Office of the Council and Administrative Services Division of the Management and Administrative Services Department
CONTACT
Mara Ciccotelli Administrative Assistant Economic Development amp Public Relations Department 905shy874-2145
Linda Mclnnis Council Office Supervisor 905-874-2639
CITY OF BPAMPTOM
www brampton c a
K3-3H
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 1 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
POLICY STATEMENT
The City of Brampton rented suite at the Brampton Centre for Sports amp Entertainment (BCSE) is available for public use by Bramptons community groups at no charge subject to provisions of this policy and the operators of the BCSE
The City of Brampton also has access through contract with the BCSE to a limited number of events in a second suite The use of this second suite is also included in this policy
PURPOSE
The City of Brampton rents a suite (121) at the Brampton Centre for Sports amp Entertainment (BCSE)
The suite shall be used by the Mayor and members of City and Regional Council for the following business purposes only
bull To support or sponsor the activities including fund raising initiatives of local community groups bull To recognize and promote the efforts and goodwill of community groups bull To promote economic development bull As part of a rewards and recognition program for leaders in the community
SCOPE
This policy establishes the use of the suite and identifies a process for distributing events to the community at large For the purpose of this policy community groups means volunteer non-profit community groups located in Brampton as well as registered charities whose services are available to Brampton residents The City of Brampton use of the rented suite shall only be used for the businesses purposes outlined above
CITY O P T O M
wwwcitybramptononca
kV3gtpound
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 2 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
PROCEDURE
Upon receiving the event information (either a schedule of events or flyer announcement for an unscheduled event) the Mayor and Members of Council shall contact the Business Development amp Public Relations Department to reserve their selected dates
Preferably a host shall attend the selected events Schedules and sign-up instructions shall also be posted on the Council Bulletin Board for information The policy will be administered on a first come first serve basis for Mayor and Members of City Council Staff shall monitor the usage of the suite
Distribution of Events
Commencing in each year all events that have been scheduled as of August 1 for the following season (September 1 to August 31) will be allocated for each of the following purposes according to the following priorities
Priority 1 Recognition Sponsorship of community groups Priority 2 City businesseconomic development activities
Scheduled Events
Any events scheduled in advance at the BCSE shall be available to the Mayor and Members of City Council The selection of a community group as defined in this policy shall be determined by the Member of Council (The Host) who booked the suite for the event
Business Development amp Public Relations staff shall provide the event host with tickets in advance of the game and in turn the host shall distribute the tickets to the community group(s) of their choice
Potential interest from more than one Member of Council for a particular event will be accommodated through either the second suite the City of Brampton has access to or shall be accommodated in another vacant suite at the BCSE For the latter the cost of the suitetickets and foodbeverage expenses shall be charged at the market rate offered by the BCSE All effort will be made by staff through its contact with the BCSE to accommodate multiple requests for single events
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bullbulluiiiir
IF QHAIVIPTOrg
wwwcitybramptononca
k3-3k
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 3 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
If there are events remaining after all requests by Members of City Council have been accommodated the box will be offered to community groups directly by staff for use in fundraising recognition of
volunteers or for charitable purposes To ensure fairness and equity no group will be offered the box more than once each year (unless no other community group expresses an interest in a particular event)
Unscheduled Events
All members of City Council will be advised of unscheduled events The event will be communicated in writing to the Mayor and each Member of Council with a request to respond within a specified period of time
If there are no conflicts the suite will be allocated as requested If there are conflicts staff will arrange to accommodate each request in the second suite or another vacant suite(s) at full cost to the host (tickets suite food and beverage) If no elected officials are interested in using the box for the event it will be offered to a community group by staff
Expenses Tickets
Each suite seats 14 Each allocation includes 10 box tickets at no charge An additional four box tickets can be purchased at the ticket price established for the particular events Tickets are not available during playoff games associated with major sporting leagues such as the OHL or NWHL The suite is available however and all tickets must be purchased at face value
Expenses Catering
Catering orders are the responsibility of the host using the suite When the suite has been reserved by the Mayor and members of Council catering orders will be the responsibility of the host coordinating the box for the event of the day The host will be reimbursed for catering expenses according to the City of Brampton expense policy
Catering expenses associated with non-City use are the responsibility of the individual or group using the box
CITY OF ORAMPTON
wwwcitybramptononca
K3-31
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 4 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
ACCOUNTABILITY
The Business Development amp Public Relations Department ensures the policy is administered complied with and reviewed each year The allocation process shall be reviewed by Administration amp Finance Committee of City Council on an annual basis
ADMINISTRATION
The public suite is funded through the general government cost centre and is administered by the Business Development amp Public Relations Department All allocations for use of the suite shall be coordinated by assigned staff A schedule of events and bookings will be maintained and will be made available at all times
CONTACT
Primary Dennis Cutajar Executive Director Business Development amp Public Relations (905-874-2698)
Secondary Mara Ciccotelli Administrative Assistant Business Development amp Public Relations (905-874-2145)
CITY OP QPAMPTOM
wwwcitybnimptononca
Schedule 10
The Corporation of the City of Brampton Amount Repayable for John Sprovieri
Dato Vendor Name Description of Expense Amount Deloitte Finding Amount Repayablo (Noto 2) (Note 1) (NotoD (Note 1) (Noto 1)
Ternof Council Expense Account
Broach of Expense Policy
Mar-11 FILIPINO ATHLETIC ASSOCIATION OF Dinner Dance Tickets - Feb 16711 5000 Spouse used one of two tickets 2500
Feb-12 I ROCK PINK CANCER RELIEF INC Sponsorship 500 00 Spouse used one of ten tickets 5000
May-12 ST MARGUERITE DYOLMLLE PARISH Benefit Dinner Dance 18500 Spouse used one of two tickets 9250
May-13 ST MARGUERITE DYOUVILLE PARISH Tickets For Fr James Tobin 50th Anniversary Event 13000 Spouse used one of two tickets 6500
Jul-13 WILLIAM OSLER HEALTH SYSTEM FOUNDATION Osier Foundation Benefit Conceit 50000 Spouse used one of two tickets 25000
Dec-13 JOHN SPROVIERI Meals per diem for India trade mission 1275 00 Three meals per day claimed before trip Trip Itinerary indicates that many meals were provided 7500
on Trade Mission
Total bull Term of Council Expense Account Total - Term of Council Expense Account Excluding Tickets for Events at Non-City Facilities (Note 3)
Corporato Accounts
Broach of Policy - Community Use of Suite Policv 1420
Dec-2011 PowerAde Suite - Brampton Battalion 500 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 500 00
Jan-2012 PowerAde Suite - Brampton Battalion 50000 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1450 50000
Feb-2012 PowerAde Suite - Brampton Battalion 200 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 200 00
Oct-2012 PowerAde Suite - Brampton Battalion 200 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 20000
Jan-2013 PowerAde Suite - Brampton Battalion 200 00 Tickets residentprovided to same did not meet tho business purpose criteria in Policv 14 2 0 200 00
Jan-2013 PowerAde Suite - Brampton Beast 200 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 20000
Jan-2013 PowerAde Suite - Brampton Beast 200 00 Tickets residentprovided to same did not meet the business purpose criteria in Policv 1420 200 00
Total bull Corporate Accounts Total bull Corporate Accounts Excluding Tickets for Events at Non-City Facilities (Note 3
Notes
(1) (2) (3)
Source Deloitte Forensic Report dated July 302014 Amount repayable includes sales taxes City facilities include the Rose Theatre and PowerAde Centre
(jo
o
To be read in conjunction with Delorttes Forensic ReportPrivate and Confidential
K3-3I
SECTION GENERAL
SUBJECT Lunch and Dinner Sponsorship POLICY 1450
EFFECTIVE January 26 2005 REPLACES Policy dated March 12001 PAGE 1 of 3
APPROVED BY CW024-2001 CW031-2005 PROCEDURES UPDATED BY na
POLICY STATEMENT
This policy sets forth a coordinated approach for managing the Corporations sponsorship participation at community based lunch and dinner events to ensure that the Citys support and attendance at such events is visible
PURPOSE
The policy outlines a procedure as to how the Mayor Councillors and staff register for an event prioritizes booking and addresses the process to be followed when bookings change in keeping with the intent to ensure that the Citys presence at events is visible
In order to manage requests for sponsoring dinner and lunch events the MAJOR dinner and lunch policy supports the purchase of table(s) at each approved event to a budget amount approved each year
SCOPE
The policy applies to the Mayor Councillors City Employees and communitybusiness representatives (eg volunteers)
The policy does not apply to persons who are registered for an event yet are unable to attend the event due to illness or unforeseen circumstances
PROCEDURE
Each year staff shall submit a report to Council through Committee of Council recommending a list of community lunch and dinner events to be sponsored under this policy
For lunch events a Councillor may register for a maximum of one ticket For dinner events a Councillor shall have the option to register for a maximum of two tickets for himherself and a guest A guest can include a family member friend or other associate
www brampton ca
K3-32
SECTION GENERAL POLICY 1450SUBJECT Lunch and Dinner Sponsorship
EFFECTIVE January 26 2005 REPLACES Policy dated March 1 2001 PAGE 2 of 3
APPROVED BY CW024-2001 CW031 -2005 PROCEDURES UPDATED BY na
Upon approval of the annual events to be sponsored by the City staff shall publish the list of sponsored events and circulate it to the Mayor and Councillors so that individual Councillors may indicate their preference The Mayor and Councillors would select the events they wish to attend and notify the Council Office Supervisor The Council Office Supervisor shall coordinate with PR to arrange registration
When tickets are not available in advance of the event Councillors andor staff shall attend the registration table on the day of the event to confirm seating or table assignment
Registered Councillors shall confirm with the Council Office Supervisor their intention to attend or cancel at least one week before the event date for which heshe is registered
Registrants who cancel their booking should notify the Council Office Supervisor A waiting list will be referred to at this time and the guest protocol outlined below shall be followed
Registrants who attend the event as a guest of a non-city party and do not notify the City of Brampton of their decision not to use the City purchased ticket(s) shall be required to reimburse the City for the equivalent of the registration from their Councillor Expense Account or personal funds
Should reservations for a table not be fully pre-registered one week before the event Economic Development amp Public Relations staff shall invite alternates based on the following guest protocol
bull Councillors
bull Members of Senior Management
bull City Staff bull Board Members of CommunityService Clubs Business Associations other Community
Associations
bull Economic Development Contacts bull Volunteers on City Committees Programs and Activities
Friends and family members related to the above categories are not permitted unless they are a guest of the Mayor Councillor or staff member also in attendance at the event
bullv
niiniiiiMSn iiiniiiiilfiljlfn
CITY OF BRAMPTON
www brampton en
K3-33
SECTION GENERAL
SUBJECT Lunch and Dinner S ponsorship POLICY 1450
EFFECTIVE January 26 2005 REPLACES Policy dated March 1 2001 PAGE 3 of 3
APPROVED BY CW024-2001 CW03 1-2005 PROCEDURES UPDATED BY na
Members of Senior Management Team are encouraged to attend events which relate to the services offered by their respective departments
ACCOUNTABILITY
Staff in the Economic Development amp Public Relations Department shall select the events prepare reports arrange for registration and payment of the City sponsorship and coordinate the distribution of tickets (if applicable) in advance of the event The Council Office Administrative staff shall coordinate the scheduling of the respective registrant with the Economic Development amp Public Relations Department Through Committee of Council City Council shall approve the annual list of events to be sponsored under this policy
The Economic Development amp Public Relations Department shall report annually to the Council Office Committee with respect to the policy effectiveness
ADMINISTRATION
The Economic Development and Public Relations Department shall administer this policy in cooperation with the Council Office of the Council and Administrative Services Division of the Management and Administrative Services Department
CONTACT
Mara Ciccotelli Administrative Assistant Economic Development amp Public Relations Department 905shy874-2145
Linda Mclnnis Council Office Supervisor 905-874-2639
CITY OF BPAMPTOM
www brampton c a
K3-3H
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 1 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
POLICY STATEMENT
The City of Brampton rented suite at the Brampton Centre for Sports amp Entertainment (BCSE) is available for public use by Bramptons community groups at no charge subject to provisions of this policy and the operators of the BCSE
The City of Brampton also has access through contract with the BCSE to a limited number of events in a second suite The use of this second suite is also included in this policy
PURPOSE
The City of Brampton rents a suite (121) at the Brampton Centre for Sports amp Entertainment (BCSE)
The suite shall be used by the Mayor and members of City and Regional Council for the following business purposes only
bull To support or sponsor the activities including fund raising initiatives of local community groups bull To recognize and promote the efforts and goodwill of community groups bull To promote economic development bull As part of a rewards and recognition program for leaders in the community
SCOPE
This policy establishes the use of the suite and identifies a process for distributing events to the community at large For the purpose of this policy community groups means volunteer non-profit community groups located in Brampton as well as registered charities whose services are available to Brampton residents The City of Brampton use of the rented suite shall only be used for the businesses purposes outlined above
CITY O P T O M
wwwcitybramptononca
kV3gtpound
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 2 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
PROCEDURE
Upon receiving the event information (either a schedule of events or flyer announcement for an unscheduled event) the Mayor and Members of Council shall contact the Business Development amp Public Relations Department to reserve their selected dates
Preferably a host shall attend the selected events Schedules and sign-up instructions shall also be posted on the Council Bulletin Board for information The policy will be administered on a first come first serve basis for Mayor and Members of City Council Staff shall monitor the usage of the suite
Distribution of Events
Commencing in each year all events that have been scheduled as of August 1 for the following season (September 1 to August 31) will be allocated for each of the following purposes according to the following priorities
Priority 1 Recognition Sponsorship of community groups Priority 2 City businesseconomic development activities
Scheduled Events
Any events scheduled in advance at the BCSE shall be available to the Mayor and Members of City Council The selection of a community group as defined in this policy shall be determined by the Member of Council (The Host) who booked the suite for the event
Business Development amp Public Relations staff shall provide the event host with tickets in advance of the game and in turn the host shall distribute the tickets to the community group(s) of their choice
Potential interest from more than one Member of Council for a particular event will be accommodated through either the second suite the City of Brampton has access to or shall be accommodated in another vacant suite at the BCSE For the latter the cost of the suitetickets and foodbeverage expenses shall be charged at the market rate offered by the BCSE All effort will be made by staff through its contact with the BCSE to accommodate multiple requests for single events
nii-i in
bullbulluiiiir
IF QHAIVIPTOrg
wwwcitybramptononca
k3-3k
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 3 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
If there are events remaining after all requests by Members of City Council have been accommodated the box will be offered to community groups directly by staff for use in fundraising recognition of
volunteers or for charitable purposes To ensure fairness and equity no group will be offered the box more than once each year (unless no other community group expresses an interest in a particular event)
Unscheduled Events
All members of City Council will be advised of unscheduled events The event will be communicated in writing to the Mayor and each Member of Council with a request to respond within a specified period of time
If there are no conflicts the suite will be allocated as requested If there are conflicts staff will arrange to accommodate each request in the second suite or another vacant suite(s) at full cost to the host (tickets suite food and beverage) If no elected officials are interested in using the box for the event it will be offered to a community group by staff
Expenses Tickets
Each suite seats 14 Each allocation includes 10 box tickets at no charge An additional four box tickets can be purchased at the ticket price established for the particular events Tickets are not available during playoff games associated with major sporting leagues such as the OHL or NWHL The suite is available however and all tickets must be purchased at face value
Expenses Catering
Catering orders are the responsibility of the host using the suite When the suite has been reserved by the Mayor and members of Council catering orders will be the responsibility of the host coordinating the box for the event of the day The host will be reimbursed for catering expenses according to the City of Brampton expense policy
Catering expenses associated with non-City use are the responsibility of the individual or group using the box
CITY OF ORAMPTON
wwwcitybramptononca
K3-31
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 4 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
ACCOUNTABILITY
The Business Development amp Public Relations Department ensures the policy is administered complied with and reviewed each year The allocation process shall be reviewed by Administration amp Finance Committee of City Council on an annual basis
ADMINISTRATION
The public suite is funded through the general government cost centre and is administered by the Business Development amp Public Relations Department All allocations for use of the suite shall be coordinated by assigned staff A schedule of events and bookings will be maintained and will be made available at all times
CONTACT
Primary Dennis Cutajar Executive Director Business Development amp Public Relations (905-874-2698)
Secondary Mara Ciccotelli Administrative Assistant Business Development amp Public Relations (905-874-2145)
CITY OP QPAMPTOM
wwwcitybnimptononca
K3-3I
SECTION GENERAL
SUBJECT Lunch and Dinner Sponsorship POLICY 1450
EFFECTIVE January 26 2005 REPLACES Policy dated March 12001 PAGE 1 of 3
APPROVED BY CW024-2001 CW031-2005 PROCEDURES UPDATED BY na
POLICY STATEMENT
This policy sets forth a coordinated approach for managing the Corporations sponsorship participation at community based lunch and dinner events to ensure that the Citys support and attendance at such events is visible
PURPOSE
The policy outlines a procedure as to how the Mayor Councillors and staff register for an event prioritizes booking and addresses the process to be followed when bookings change in keeping with the intent to ensure that the Citys presence at events is visible
In order to manage requests for sponsoring dinner and lunch events the MAJOR dinner and lunch policy supports the purchase of table(s) at each approved event to a budget amount approved each year
SCOPE
The policy applies to the Mayor Councillors City Employees and communitybusiness representatives (eg volunteers)
The policy does not apply to persons who are registered for an event yet are unable to attend the event due to illness or unforeseen circumstances
PROCEDURE
Each year staff shall submit a report to Council through Committee of Council recommending a list of community lunch and dinner events to be sponsored under this policy
For lunch events a Councillor may register for a maximum of one ticket For dinner events a Councillor shall have the option to register for a maximum of two tickets for himherself and a guest A guest can include a family member friend or other associate
www brampton ca
K3-32
SECTION GENERAL POLICY 1450SUBJECT Lunch and Dinner Sponsorship
EFFECTIVE January 26 2005 REPLACES Policy dated March 1 2001 PAGE 2 of 3
APPROVED BY CW024-2001 CW031 -2005 PROCEDURES UPDATED BY na
Upon approval of the annual events to be sponsored by the City staff shall publish the list of sponsored events and circulate it to the Mayor and Councillors so that individual Councillors may indicate their preference The Mayor and Councillors would select the events they wish to attend and notify the Council Office Supervisor The Council Office Supervisor shall coordinate with PR to arrange registration
When tickets are not available in advance of the event Councillors andor staff shall attend the registration table on the day of the event to confirm seating or table assignment
Registered Councillors shall confirm with the Council Office Supervisor their intention to attend or cancel at least one week before the event date for which heshe is registered
Registrants who cancel their booking should notify the Council Office Supervisor A waiting list will be referred to at this time and the guest protocol outlined below shall be followed
Registrants who attend the event as a guest of a non-city party and do not notify the City of Brampton of their decision not to use the City purchased ticket(s) shall be required to reimburse the City for the equivalent of the registration from their Councillor Expense Account or personal funds
Should reservations for a table not be fully pre-registered one week before the event Economic Development amp Public Relations staff shall invite alternates based on the following guest protocol
bull Councillors
bull Members of Senior Management
bull City Staff bull Board Members of CommunityService Clubs Business Associations other Community
Associations
bull Economic Development Contacts bull Volunteers on City Committees Programs and Activities
Friends and family members related to the above categories are not permitted unless they are a guest of the Mayor Councillor or staff member also in attendance at the event
bullv
niiniiiiMSn iiiniiiiilfiljlfn
CITY OF BRAMPTON
www brampton en
K3-33
SECTION GENERAL
SUBJECT Lunch and Dinner S ponsorship POLICY 1450
EFFECTIVE January 26 2005 REPLACES Policy dated March 1 2001 PAGE 3 of 3
APPROVED BY CW024-2001 CW03 1-2005 PROCEDURES UPDATED BY na
Members of Senior Management Team are encouraged to attend events which relate to the services offered by their respective departments
ACCOUNTABILITY
Staff in the Economic Development amp Public Relations Department shall select the events prepare reports arrange for registration and payment of the City sponsorship and coordinate the distribution of tickets (if applicable) in advance of the event The Council Office Administrative staff shall coordinate the scheduling of the respective registrant with the Economic Development amp Public Relations Department Through Committee of Council City Council shall approve the annual list of events to be sponsored under this policy
The Economic Development amp Public Relations Department shall report annually to the Council Office Committee with respect to the policy effectiveness
ADMINISTRATION
The Economic Development and Public Relations Department shall administer this policy in cooperation with the Council Office of the Council and Administrative Services Division of the Management and Administrative Services Department
CONTACT
Mara Ciccotelli Administrative Assistant Economic Development amp Public Relations Department 905shy874-2145
Linda Mclnnis Council Office Supervisor 905-874-2639
CITY OF BPAMPTOM
www brampton c a
K3-3H
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 1 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
POLICY STATEMENT
The City of Brampton rented suite at the Brampton Centre for Sports amp Entertainment (BCSE) is available for public use by Bramptons community groups at no charge subject to provisions of this policy and the operators of the BCSE
The City of Brampton also has access through contract with the BCSE to a limited number of events in a second suite The use of this second suite is also included in this policy
PURPOSE
The City of Brampton rents a suite (121) at the Brampton Centre for Sports amp Entertainment (BCSE)
The suite shall be used by the Mayor and members of City and Regional Council for the following business purposes only
bull To support or sponsor the activities including fund raising initiatives of local community groups bull To recognize and promote the efforts and goodwill of community groups bull To promote economic development bull As part of a rewards and recognition program for leaders in the community
SCOPE
This policy establishes the use of the suite and identifies a process for distributing events to the community at large For the purpose of this policy community groups means volunteer non-profit community groups located in Brampton as well as registered charities whose services are available to Brampton residents The City of Brampton use of the rented suite shall only be used for the businesses purposes outlined above
CITY O P T O M
wwwcitybramptononca
kV3gtpound
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 2 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
PROCEDURE
Upon receiving the event information (either a schedule of events or flyer announcement for an unscheduled event) the Mayor and Members of Council shall contact the Business Development amp Public Relations Department to reserve their selected dates
Preferably a host shall attend the selected events Schedules and sign-up instructions shall also be posted on the Council Bulletin Board for information The policy will be administered on a first come first serve basis for Mayor and Members of City Council Staff shall monitor the usage of the suite
Distribution of Events
Commencing in each year all events that have been scheduled as of August 1 for the following season (September 1 to August 31) will be allocated for each of the following purposes according to the following priorities
Priority 1 Recognition Sponsorship of community groups Priority 2 City businesseconomic development activities
Scheduled Events
Any events scheduled in advance at the BCSE shall be available to the Mayor and Members of City Council The selection of a community group as defined in this policy shall be determined by the Member of Council (The Host) who booked the suite for the event
Business Development amp Public Relations staff shall provide the event host with tickets in advance of the game and in turn the host shall distribute the tickets to the community group(s) of their choice
Potential interest from more than one Member of Council for a particular event will be accommodated through either the second suite the City of Brampton has access to or shall be accommodated in another vacant suite at the BCSE For the latter the cost of the suitetickets and foodbeverage expenses shall be charged at the market rate offered by the BCSE All effort will be made by staff through its contact with the BCSE to accommodate multiple requests for single events
nii-i in
bullbulluiiiir
IF QHAIVIPTOrg
wwwcitybramptononca
k3-3k
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 3 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
If there are events remaining after all requests by Members of City Council have been accommodated the box will be offered to community groups directly by staff for use in fundraising recognition of
volunteers or for charitable purposes To ensure fairness and equity no group will be offered the box more than once each year (unless no other community group expresses an interest in a particular event)
Unscheduled Events
All members of City Council will be advised of unscheduled events The event will be communicated in writing to the Mayor and each Member of Council with a request to respond within a specified period of time
If there are no conflicts the suite will be allocated as requested If there are conflicts staff will arrange to accommodate each request in the second suite or another vacant suite(s) at full cost to the host (tickets suite food and beverage) If no elected officials are interested in using the box for the event it will be offered to a community group by staff
Expenses Tickets
Each suite seats 14 Each allocation includes 10 box tickets at no charge An additional four box tickets can be purchased at the ticket price established for the particular events Tickets are not available during playoff games associated with major sporting leagues such as the OHL or NWHL The suite is available however and all tickets must be purchased at face value
Expenses Catering
Catering orders are the responsibility of the host using the suite When the suite has been reserved by the Mayor and members of Council catering orders will be the responsibility of the host coordinating the box for the event of the day The host will be reimbursed for catering expenses according to the City of Brampton expense policy
Catering expenses associated with non-City use are the responsibility of the individual or group using the box
CITY OF ORAMPTON
wwwcitybramptononca
K3-31
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 4 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
ACCOUNTABILITY
The Business Development amp Public Relations Department ensures the policy is administered complied with and reviewed each year The allocation process shall be reviewed by Administration amp Finance Committee of City Council on an annual basis
ADMINISTRATION
The public suite is funded through the general government cost centre and is administered by the Business Development amp Public Relations Department All allocations for use of the suite shall be coordinated by assigned staff A schedule of events and bookings will be maintained and will be made available at all times
CONTACT
Primary Dennis Cutajar Executive Director Business Development amp Public Relations (905-874-2698)
Secondary Mara Ciccotelli Administrative Assistant Business Development amp Public Relations (905-874-2145)
CITY OP QPAMPTOM
wwwcitybnimptononca
K3-32
SECTION GENERAL POLICY 1450SUBJECT Lunch and Dinner Sponsorship
EFFECTIVE January 26 2005 REPLACES Policy dated March 1 2001 PAGE 2 of 3
APPROVED BY CW024-2001 CW031 -2005 PROCEDURES UPDATED BY na
Upon approval of the annual events to be sponsored by the City staff shall publish the list of sponsored events and circulate it to the Mayor and Councillors so that individual Councillors may indicate their preference The Mayor and Councillors would select the events they wish to attend and notify the Council Office Supervisor The Council Office Supervisor shall coordinate with PR to arrange registration
When tickets are not available in advance of the event Councillors andor staff shall attend the registration table on the day of the event to confirm seating or table assignment
Registered Councillors shall confirm with the Council Office Supervisor their intention to attend or cancel at least one week before the event date for which heshe is registered
Registrants who cancel their booking should notify the Council Office Supervisor A waiting list will be referred to at this time and the guest protocol outlined below shall be followed
Registrants who attend the event as a guest of a non-city party and do not notify the City of Brampton of their decision not to use the City purchased ticket(s) shall be required to reimburse the City for the equivalent of the registration from their Councillor Expense Account or personal funds
Should reservations for a table not be fully pre-registered one week before the event Economic Development amp Public Relations staff shall invite alternates based on the following guest protocol
bull Councillors
bull Members of Senior Management
bull City Staff bull Board Members of CommunityService Clubs Business Associations other Community
Associations
bull Economic Development Contacts bull Volunteers on City Committees Programs and Activities
Friends and family members related to the above categories are not permitted unless they are a guest of the Mayor Councillor or staff member also in attendance at the event
bullv
niiniiiiMSn iiiniiiiilfiljlfn
CITY OF BRAMPTON
www brampton en
K3-33
SECTION GENERAL
SUBJECT Lunch and Dinner S ponsorship POLICY 1450
EFFECTIVE January 26 2005 REPLACES Policy dated March 1 2001 PAGE 3 of 3
APPROVED BY CW024-2001 CW03 1-2005 PROCEDURES UPDATED BY na
Members of Senior Management Team are encouraged to attend events which relate to the services offered by their respective departments
ACCOUNTABILITY
Staff in the Economic Development amp Public Relations Department shall select the events prepare reports arrange for registration and payment of the City sponsorship and coordinate the distribution of tickets (if applicable) in advance of the event The Council Office Administrative staff shall coordinate the scheduling of the respective registrant with the Economic Development amp Public Relations Department Through Committee of Council City Council shall approve the annual list of events to be sponsored under this policy
The Economic Development amp Public Relations Department shall report annually to the Council Office Committee with respect to the policy effectiveness
ADMINISTRATION
The Economic Development and Public Relations Department shall administer this policy in cooperation with the Council Office of the Council and Administrative Services Division of the Management and Administrative Services Department
CONTACT
Mara Ciccotelli Administrative Assistant Economic Development amp Public Relations Department 905shy874-2145
Linda Mclnnis Council Office Supervisor 905-874-2639
CITY OF BPAMPTOM
www brampton c a
K3-3H
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 1 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
POLICY STATEMENT
The City of Brampton rented suite at the Brampton Centre for Sports amp Entertainment (BCSE) is available for public use by Bramptons community groups at no charge subject to provisions of this policy and the operators of the BCSE
The City of Brampton also has access through contract with the BCSE to a limited number of events in a second suite The use of this second suite is also included in this policy
PURPOSE
The City of Brampton rents a suite (121) at the Brampton Centre for Sports amp Entertainment (BCSE)
The suite shall be used by the Mayor and members of City and Regional Council for the following business purposes only
bull To support or sponsor the activities including fund raising initiatives of local community groups bull To recognize and promote the efforts and goodwill of community groups bull To promote economic development bull As part of a rewards and recognition program for leaders in the community
SCOPE
This policy establishes the use of the suite and identifies a process for distributing events to the community at large For the purpose of this policy community groups means volunteer non-profit community groups located in Brampton as well as registered charities whose services are available to Brampton residents The City of Brampton use of the rented suite shall only be used for the businesses purposes outlined above
CITY O P T O M
wwwcitybramptononca
kV3gtpound
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 2 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
PROCEDURE
Upon receiving the event information (either a schedule of events or flyer announcement for an unscheduled event) the Mayor and Members of Council shall contact the Business Development amp Public Relations Department to reserve their selected dates
Preferably a host shall attend the selected events Schedules and sign-up instructions shall also be posted on the Council Bulletin Board for information The policy will be administered on a first come first serve basis for Mayor and Members of City Council Staff shall monitor the usage of the suite
Distribution of Events
Commencing in each year all events that have been scheduled as of August 1 for the following season (September 1 to August 31) will be allocated for each of the following purposes according to the following priorities
Priority 1 Recognition Sponsorship of community groups Priority 2 City businesseconomic development activities
Scheduled Events
Any events scheduled in advance at the BCSE shall be available to the Mayor and Members of City Council The selection of a community group as defined in this policy shall be determined by the Member of Council (The Host) who booked the suite for the event
Business Development amp Public Relations staff shall provide the event host with tickets in advance of the game and in turn the host shall distribute the tickets to the community group(s) of their choice
Potential interest from more than one Member of Council for a particular event will be accommodated through either the second suite the City of Brampton has access to or shall be accommodated in another vacant suite at the BCSE For the latter the cost of the suitetickets and foodbeverage expenses shall be charged at the market rate offered by the BCSE All effort will be made by staff through its contact with the BCSE to accommodate multiple requests for single events
nii-i in
bullbulluiiiir
IF QHAIVIPTOrg
wwwcitybramptononca
k3-3k
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 3 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
If there are events remaining after all requests by Members of City Council have been accommodated the box will be offered to community groups directly by staff for use in fundraising recognition of
volunteers or for charitable purposes To ensure fairness and equity no group will be offered the box more than once each year (unless no other community group expresses an interest in a particular event)
Unscheduled Events
All members of City Council will be advised of unscheduled events The event will be communicated in writing to the Mayor and each Member of Council with a request to respond within a specified period of time
If there are no conflicts the suite will be allocated as requested If there are conflicts staff will arrange to accommodate each request in the second suite or another vacant suite(s) at full cost to the host (tickets suite food and beverage) If no elected officials are interested in using the box for the event it will be offered to a community group by staff
Expenses Tickets
Each suite seats 14 Each allocation includes 10 box tickets at no charge An additional four box tickets can be purchased at the ticket price established for the particular events Tickets are not available during playoff games associated with major sporting leagues such as the OHL or NWHL The suite is available however and all tickets must be purchased at face value
Expenses Catering
Catering orders are the responsibility of the host using the suite When the suite has been reserved by the Mayor and members of Council catering orders will be the responsibility of the host coordinating the box for the event of the day The host will be reimbursed for catering expenses according to the City of Brampton expense policy
Catering expenses associated with non-City use are the responsibility of the individual or group using the box
CITY OF ORAMPTON
wwwcitybramptononca
K3-31
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 4 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
ACCOUNTABILITY
The Business Development amp Public Relations Department ensures the policy is administered complied with and reviewed each year The allocation process shall be reviewed by Administration amp Finance Committee of City Council on an annual basis
ADMINISTRATION
The public suite is funded through the general government cost centre and is administered by the Business Development amp Public Relations Department All allocations for use of the suite shall be coordinated by assigned staff A schedule of events and bookings will be maintained and will be made available at all times
CONTACT
Primary Dennis Cutajar Executive Director Business Development amp Public Relations (905-874-2698)
Secondary Mara Ciccotelli Administrative Assistant Business Development amp Public Relations (905-874-2145)
CITY OP QPAMPTOM
wwwcitybnimptononca
K3-33
SECTION GENERAL
SUBJECT Lunch and Dinner S ponsorship POLICY 1450
EFFECTIVE January 26 2005 REPLACES Policy dated March 1 2001 PAGE 3 of 3
APPROVED BY CW024-2001 CW03 1-2005 PROCEDURES UPDATED BY na
Members of Senior Management Team are encouraged to attend events which relate to the services offered by their respective departments
ACCOUNTABILITY
Staff in the Economic Development amp Public Relations Department shall select the events prepare reports arrange for registration and payment of the City sponsorship and coordinate the distribution of tickets (if applicable) in advance of the event The Council Office Administrative staff shall coordinate the scheduling of the respective registrant with the Economic Development amp Public Relations Department Through Committee of Council City Council shall approve the annual list of events to be sponsored under this policy
The Economic Development amp Public Relations Department shall report annually to the Council Office Committee with respect to the policy effectiveness
ADMINISTRATION
The Economic Development and Public Relations Department shall administer this policy in cooperation with the Council Office of the Council and Administrative Services Division of the Management and Administrative Services Department
CONTACT
Mara Ciccotelli Administrative Assistant Economic Development amp Public Relations Department 905shy874-2145
Linda Mclnnis Council Office Supervisor 905-874-2639
CITY OF BPAMPTOM
www brampton c a
K3-3H
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 1 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
POLICY STATEMENT
The City of Brampton rented suite at the Brampton Centre for Sports amp Entertainment (BCSE) is available for public use by Bramptons community groups at no charge subject to provisions of this policy and the operators of the BCSE
The City of Brampton also has access through contract with the BCSE to a limited number of events in a second suite The use of this second suite is also included in this policy
PURPOSE
The City of Brampton rents a suite (121) at the Brampton Centre for Sports amp Entertainment (BCSE)
The suite shall be used by the Mayor and members of City and Regional Council for the following business purposes only
bull To support or sponsor the activities including fund raising initiatives of local community groups bull To recognize and promote the efforts and goodwill of community groups bull To promote economic development bull As part of a rewards and recognition program for leaders in the community
SCOPE
This policy establishes the use of the suite and identifies a process for distributing events to the community at large For the purpose of this policy community groups means volunteer non-profit community groups located in Brampton as well as registered charities whose services are available to Brampton residents The City of Brampton use of the rented suite shall only be used for the businesses purposes outlined above
CITY O P T O M
wwwcitybramptononca
kV3gtpound
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 2 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
PROCEDURE
Upon receiving the event information (either a schedule of events or flyer announcement for an unscheduled event) the Mayor and Members of Council shall contact the Business Development amp Public Relations Department to reserve their selected dates
Preferably a host shall attend the selected events Schedules and sign-up instructions shall also be posted on the Council Bulletin Board for information The policy will be administered on a first come first serve basis for Mayor and Members of City Council Staff shall monitor the usage of the suite
Distribution of Events
Commencing in each year all events that have been scheduled as of August 1 for the following season (September 1 to August 31) will be allocated for each of the following purposes according to the following priorities
Priority 1 Recognition Sponsorship of community groups Priority 2 City businesseconomic development activities
Scheduled Events
Any events scheduled in advance at the BCSE shall be available to the Mayor and Members of City Council The selection of a community group as defined in this policy shall be determined by the Member of Council (The Host) who booked the suite for the event
Business Development amp Public Relations staff shall provide the event host with tickets in advance of the game and in turn the host shall distribute the tickets to the community group(s) of their choice
Potential interest from more than one Member of Council for a particular event will be accommodated through either the second suite the City of Brampton has access to or shall be accommodated in another vacant suite at the BCSE For the latter the cost of the suitetickets and foodbeverage expenses shall be charged at the market rate offered by the BCSE All effort will be made by staff through its contact with the BCSE to accommodate multiple requests for single events
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bullbulluiiiir
IF QHAIVIPTOrg
wwwcitybramptononca
k3-3k
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 3 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
If there are events remaining after all requests by Members of City Council have been accommodated the box will be offered to community groups directly by staff for use in fundraising recognition of
volunteers or for charitable purposes To ensure fairness and equity no group will be offered the box more than once each year (unless no other community group expresses an interest in a particular event)
Unscheduled Events
All members of City Council will be advised of unscheduled events The event will be communicated in writing to the Mayor and each Member of Council with a request to respond within a specified period of time
If there are no conflicts the suite will be allocated as requested If there are conflicts staff will arrange to accommodate each request in the second suite or another vacant suite(s) at full cost to the host (tickets suite food and beverage) If no elected officials are interested in using the box for the event it will be offered to a community group by staff
Expenses Tickets
Each suite seats 14 Each allocation includes 10 box tickets at no charge An additional four box tickets can be purchased at the ticket price established for the particular events Tickets are not available during playoff games associated with major sporting leagues such as the OHL or NWHL The suite is available however and all tickets must be purchased at face value
Expenses Catering
Catering orders are the responsibility of the host using the suite When the suite has been reserved by the Mayor and members of Council catering orders will be the responsibility of the host coordinating the box for the event of the day The host will be reimbursed for catering expenses according to the City of Brampton expense policy
Catering expenses associated with non-City use are the responsibility of the individual or group using the box
CITY OF ORAMPTON
wwwcitybramptononca
K3-31
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 4 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
ACCOUNTABILITY
The Business Development amp Public Relations Department ensures the policy is administered complied with and reviewed each year The allocation process shall be reviewed by Administration amp Finance Committee of City Council on an annual basis
ADMINISTRATION
The public suite is funded through the general government cost centre and is administered by the Business Development amp Public Relations Department All allocations for use of the suite shall be coordinated by assigned staff A schedule of events and bookings will be maintained and will be made available at all times
CONTACT
Primary Dennis Cutajar Executive Director Business Development amp Public Relations (905-874-2698)
Secondary Mara Ciccotelli Administrative Assistant Business Development amp Public Relations (905-874-2145)
CITY OP QPAMPTOM
wwwcitybnimptononca
K3-3H
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 1 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
POLICY STATEMENT
The City of Brampton rented suite at the Brampton Centre for Sports amp Entertainment (BCSE) is available for public use by Bramptons community groups at no charge subject to provisions of this policy and the operators of the BCSE
The City of Brampton also has access through contract with the BCSE to a limited number of events in a second suite The use of this second suite is also included in this policy
PURPOSE
The City of Brampton rents a suite (121) at the Brampton Centre for Sports amp Entertainment (BCSE)
The suite shall be used by the Mayor and members of City and Regional Council for the following business purposes only
bull To support or sponsor the activities including fund raising initiatives of local community groups bull To recognize and promote the efforts and goodwill of community groups bull To promote economic development bull As part of a rewards and recognition program for leaders in the community
SCOPE
This policy establishes the use of the suite and identifies a process for distributing events to the community at large For the purpose of this policy community groups means volunteer non-profit community groups located in Brampton as well as registered charities whose services are available to Brampton residents The City of Brampton use of the rented suite shall only be used for the businesses purposes outlined above
CITY O P T O M
wwwcitybramptononca
kV3gtpound
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 2 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
PROCEDURE
Upon receiving the event information (either a schedule of events or flyer announcement for an unscheduled event) the Mayor and Members of Council shall contact the Business Development amp Public Relations Department to reserve their selected dates
Preferably a host shall attend the selected events Schedules and sign-up instructions shall also be posted on the Council Bulletin Board for information The policy will be administered on a first come first serve basis for Mayor and Members of City Council Staff shall monitor the usage of the suite
Distribution of Events
Commencing in each year all events that have been scheduled as of August 1 for the following season (September 1 to August 31) will be allocated for each of the following purposes according to the following priorities
Priority 1 Recognition Sponsorship of community groups Priority 2 City businesseconomic development activities
Scheduled Events
Any events scheduled in advance at the BCSE shall be available to the Mayor and Members of City Council The selection of a community group as defined in this policy shall be determined by the Member of Council (The Host) who booked the suite for the event
Business Development amp Public Relations staff shall provide the event host with tickets in advance of the game and in turn the host shall distribute the tickets to the community group(s) of their choice
Potential interest from more than one Member of Council for a particular event will be accommodated through either the second suite the City of Brampton has access to or shall be accommodated in another vacant suite at the BCSE For the latter the cost of the suitetickets and foodbeverage expenses shall be charged at the market rate offered by the BCSE All effort will be made by staff through its contact with the BCSE to accommodate multiple requests for single events
nii-i in
bullbulluiiiir
IF QHAIVIPTOrg
wwwcitybramptononca
k3-3k
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 3 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
If there are events remaining after all requests by Members of City Council have been accommodated the box will be offered to community groups directly by staff for use in fundraising recognition of
volunteers or for charitable purposes To ensure fairness and equity no group will be offered the box more than once each year (unless no other community group expresses an interest in a particular event)
Unscheduled Events
All members of City Council will be advised of unscheduled events The event will be communicated in writing to the Mayor and each Member of Council with a request to respond within a specified period of time
If there are no conflicts the suite will be allocated as requested If there are conflicts staff will arrange to accommodate each request in the second suite or another vacant suite(s) at full cost to the host (tickets suite food and beverage) If no elected officials are interested in using the box for the event it will be offered to a community group by staff
Expenses Tickets
Each suite seats 14 Each allocation includes 10 box tickets at no charge An additional four box tickets can be purchased at the ticket price established for the particular events Tickets are not available during playoff games associated with major sporting leagues such as the OHL or NWHL The suite is available however and all tickets must be purchased at face value
Expenses Catering
Catering orders are the responsibility of the host using the suite When the suite has been reserved by the Mayor and members of Council catering orders will be the responsibility of the host coordinating the box for the event of the day The host will be reimbursed for catering expenses according to the City of Brampton expense policy
Catering expenses associated with non-City use are the responsibility of the individual or group using the box
CITY OF ORAMPTON
wwwcitybramptononca
K3-31
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 4 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
ACCOUNTABILITY
The Business Development amp Public Relations Department ensures the policy is administered complied with and reviewed each year The allocation process shall be reviewed by Administration amp Finance Committee of City Council on an annual basis
ADMINISTRATION
The public suite is funded through the general government cost centre and is administered by the Business Development amp Public Relations Department All allocations for use of the suite shall be coordinated by assigned staff A schedule of events and bookings will be maintained and will be made available at all times
CONTACT
Primary Dennis Cutajar Executive Director Business Development amp Public Relations (905-874-2698)
Secondary Mara Ciccotelli Administrative Assistant Business Development amp Public Relations (905-874-2145)
CITY OP QPAMPTOM
wwwcitybnimptononca
kV3gtpound
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 2 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
PROCEDURE
Upon receiving the event information (either a schedule of events or flyer announcement for an unscheduled event) the Mayor and Members of Council shall contact the Business Development amp Public Relations Department to reserve their selected dates
Preferably a host shall attend the selected events Schedules and sign-up instructions shall also be posted on the Council Bulletin Board for information The policy will be administered on a first come first serve basis for Mayor and Members of City Council Staff shall monitor the usage of the suite
Distribution of Events
Commencing in each year all events that have been scheduled as of August 1 for the following season (September 1 to August 31) will be allocated for each of the following purposes according to the following priorities
Priority 1 Recognition Sponsorship of community groups Priority 2 City businesseconomic development activities
Scheduled Events
Any events scheduled in advance at the BCSE shall be available to the Mayor and Members of City Council The selection of a community group as defined in this policy shall be determined by the Member of Council (The Host) who booked the suite for the event
Business Development amp Public Relations staff shall provide the event host with tickets in advance of the game and in turn the host shall distribute the tickets to the community group(s) of their choice
Potential interest from more than one Member of Council for a particular event will be accommodated through either the second suite the City of Brampton has access to or shall be accommodated in another vacant suite at the BCSE For the latter the cost of the suitetickets and foodbeverage expenses shall be charged at the market rate offered by the BCSE All effort will be made by staff through its contact with the BCSE to accommodate multiple requests for single events
nii-i in
bullbulluiiiir
IF QHAIVIPTOrg
wwwcitybramptononca
k3-3k
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 3 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
If there are events remaining after all requests by Members of City Council have been accommodated the box will be offered to community groups directly by staff for use in fundraising recognition of
volunteers or for charitable purposes To ensure fairness and equity no group will be offered the box more than once each year (unless no other community group expresses an interest in a particular event)
Unscheduled Events
All members of City Council will be advised of unscheduled events The event will be communicated in writing to the Mayor and each Member of Council with a request to respond within a specified period of time
If there are no conflicts the suite will be allocated as requested If there are conflicts staff will arrange to accommodate each request in the second suite or another vacant suite(s) at full cost to the host (tickets suite food and beverage) If no elected officials are interested in using the box for the event it will be offered to a community group by staff
Expenses Tickets
Each suite seats 14 Each allocation includes 10 box tickets at no charge An additional four box tickets can be purchased at the ticket price established for the particular events Tickets are not available during playoff games associated with major sporting leagues such as the OHL or NWHL The suite is available however and all tickets must be purchased at face value
Expenses Catering
Catering orders are the responsibility of the host using the suite When the suite has been reserved by the Mayor and members of Council catering orders will be the responsibility of the host coordinating the box for the event of the day The host will be reimbursed for catering expenses according to the City of Brampton expense policy
Catering expenses associated with non-City use are the responsibility of the individual or group using the box
CITY OF ORAMPTON
wwwcitybramptononca
K3-31
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 4 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
ACCOUNTABILITY
The Business Development amp Public Relations Department ensures the policy is administered complied with and reviewed each year The allocation process shall be reviewed by Administration amp Finance Committee of City Council on an annual basis
ADMINISTRATION
The public suite is funded through the general government cost centre and is administered by the Business Development amp Public Relations Department All allocations for use of the suite shall be coordinated by assigned staff A schedule of events and bookings will be maintained and will be made available at all times
CONTACT
Primary Dennis Cutajar Executive Director Business Development amp Public Relations (905-874-2698)
Secondary Mara Ciccotelli Administrative Assistant Business Development amp Public Relations (905-874-2145)
CITY OP QPAMPTOM
wwwcitybnimptononca
k3-3k
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 3 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
If there are events remaining after all requests by Members of City Council have been accommodated the box will be offered to community groups directly by staff for use in fundraising recognition of
volunteers or for charitable purposes To ensure fairness and equity no group will be offered the box more than once each year (unless no other community group expresses an interest in a particular event)
Unscheduled Events
All members of City Council will be advised of unscheduled events The event will be communicated in writing to the Mayor and each Member of Council with a request to respond within a specified period of time
If there are no conflicts the suite will be allocated as requested If there are conflicts staff will arrange to accommodate each request in the second suite or another vacant suite(s) at full cost to the host (tickets suite food and beverage) If no elected officials are interested in using the box for the event it will be offered to a community group by staff
Expenses Tickets
Each suite seats 14 Each allocation includes 10 box tickets at no charge An additional four box tickets can be purchased at the ticket price established for the particular events Tickets are not available during playoff games associated with major sporting leagues such as the OHL or NWHL The suite is available however and all tickets must be purchased at face value
Expenses Catering
Catering orders are the responsibility of the host using the suite When the suite has been reserved by the Mayor and members of Council catering orders will be the responsibility of the host coordinating the box for the event of the day The host will be reimbursed for catering expenses according to the City of Brampton expense policy
Catering expenses associated with non-City use are the responsibility of the individual or group using the box
CITY OF ORAMPTON
wwwcitybramptononca
K3-31
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 4 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
ACCOUNTABILITY
The Business Development amp Public Relations Department ensures the policy is administered complied with and reviewed each year The allocation process shall be reviewed by Administration amp Finance Committee of City Council on an annual basis
ADMINISTRATION
The public suite is funded through the general government cost centre and is administered by the Business Development amp Public Relations Department All allocations for use of the suite shall be coordinated by assigned staff A schedule of events and bookings will be maintained and will be made available at all times
CONTACT
Primary Dennis Cutajar Executive Director Business Development amp Public Relations (905-874-2698)
Secondary Mara Ciccotelli Administrative Assistant Business Development amp Public Relations (905-874-2145)
CITY OP QPAMPTOM
wwwcitybnimptononca
K3-31
SECTION GENERAL DEPT Business Development amp SUBJECT Community Use of Suite at BCSE Public Relations
POLICY NO 1420 SUPERCEDES POLICY DATED New PAGE 4 OF 4
EFFECTIVE APPROVED Council APPROVAL
DATE October 152001 BY AF030-2001 DATE October 152001
ACCOUNTABILITY
The Business Development amp Public Relations Department ensures the policy is administered complied with and reviewed each year The allocation process shall be reviewed by Administration amp Finance Committee of City Council on an annual basis
ADMINISTRATION
The public suite is funded through the general government cost centre and is administered by the Business Development amp Public Relations Department All allocations for use of the suite shall be coordinated by assigned staff A schedule of events and bookings will be maintained and will be made available at all times
CONTACT
Primary Dennis Cutajar Executive Director Business Development amp Public Relations (905-874-2698)
Secondary Mara Ciccotelli Administrative Assistant Business Development amp Public Relations (905-874-2145)
CITY OP QPAMPTOM
wwwcitybnimptononca