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Class 1, 24.09.2012Atatürk University Medical Faculty

Time ManagementTime Management

Zekeriya Aktürk, Prof. Dr.zekeriya.akturk@gmail.com http://aile.atauni.edu.tr

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Aim – Objectives• At the end of this lecture the participants are

expected to have information about effective time management principles.

• Objectives– Mention at least 10 principles of effective time

management– Describe the SMART acronym for setting goals– Explain the importance – urgency matrix– Defend the importance of spending time in planning

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1. Be aware of the importance of time

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2. Begin with the end in mind

• Imagine your funeral and listen to what you would like the Imam to say about you.

• This should reveal exactly what matters most to you in your life.

• Use this frame of reference to make all your day-to-day decisions so that you are working toward your most meaningful life goals.

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3. Set clear goals

• Specific

• Measurable

• Attainable

• Realistic

• Time limited

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How many number of goals?

• Maximum 5-6 projects (goals) at a time

• Each goal demands different tasks to be done

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4. Use a “to do” list

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5. Do not use little pieces of paper

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Use a diary showing the full week

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6. Put your to do list on the right place

• Your study desk

• Fridge

• Toilet door

• Cover of your book

• Outlook

• PDA

• …

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7. Prioritize urgency – importance

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Stephen Covey’s Time Management Matrix (Modified)

Urgent Not UrgentImportant • Dealing with crisis

• Deadlines for assignments

• Urgent tasks• Phone calls, that can't

be delayed

• Daily class • New study planning• Achievements and

results• Routine study / work• Relaxation

Not Important

• Daily Ordinary phone calls

• General meetings

• Chatting with classmates

• Some mail, phone calls

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8. The 80 – 20 (Pareto) Rule

• The first several items (usually 6) account for 80% of the problems

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9. Reserve enough time to study

• Your full time job is studying!

• How much time do you need?

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10. Find out your index learning style

• Active/reflective

• Sensing/intuitive

• Visual/verbal

• Sequential/global

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11. Focus at one thing at a time

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12. Create routines

• Have a plan that you apply each day

• e.g. – Reading before sleeping– Getting up at 7:00– Repeating daily material right after school– Reading lecture notes before lectures

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13. Work in time blocks

• Reserve specific time for each lecture

• Work in blocks of 1-2 hours

• Then give short break or change task

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14. Be persistent from day to day

• Think of the turtle and rabbit tale

• “İyiliğin az da olsa devamlı olanı makbuldür!”

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15. Be flexible

• Allow time of interruptions and distractions• Save larger block of time for priorities• Ask yourself questions and get back to your

goal

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16. Consider your biological time

• Find out which is the best time for you study

• Are you a morning person?

• A night owl?• Late Afternoon?

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Typical Energy CycleTypical Energy Cycle

100%Best

productive time

O 8:00 Noon 17:00

17. Conquer procrastination (postponement)

• Learn to say no– You can’t do everything– Don’t undertake things you can’t complete

• Remain consistent to your goals

• Reward yourself

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18. If you are tired of working relax by getting tired in something

else!• If you get tired of doing something, relax by doing something else (by getting tired in something else)

• “bir işte yorul, bir başka işte dinlen…”

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19. Think and Plan

• Reserve time for planning and reflection• Organize in a way that makes sense to you

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Summary

• What are the principles of effective time management?

• How should one set goals during time management?

• Explain the SMART acronym

• Explain the “importance – urgency matrix”

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