Enrich: Improving integration between an Institutional Repository and a CRIS at the University of Glasgow

William J NixonUniversity of Glasgow

EuroCRIS 2010, 4th June 2010, Aalborg, Denmark

Glasgow, Scotland and Open Access Declaration

• 14 Universities• OA Declaration - 2004

– ‘We believe that the interests of Scotland will be best served by the rapid adoption of open access to scientific and research literature.’

• Range of projects– Enrich– Enquire– ERIScotland– CRISpool

University of Glasgow

• Founded in 1451• 2nd oldest University in

Scotland (4th UK)• 6,000+ Staff

– 2000 Researchers

• 25,000 Students– 16,000 Undergraduates– 5,000 Postgraduates– 5,000 Adult learners

• In the top 1% of universities in the world

• In the UK's top 10 earners for research

• Publications Policy 2008

The Enrich Project (April 2009 – March 2010)

• Establish Enlighten as a comprehensive University-wide repository and central publications database

• Create staff profiles using data from core institutional systems including the repository and the Research System

• Ensure compliance with funders’ open access grant and award policies using the Research System

• Improve publicity for research activity and outputs

• Funded by JISC

Overview of Research Systems

StudentSystem

Research Mapping System & Web

Pages

Research System

Enlighten - Institutional Repository

FinanceSystem

Human Resources

System

Research System [Screenshot]

The Research LifecyclePre-Award Award Post-Award

Stage 1:

Pre-Project

Stage 2:

Create Project /

Application

Stage 3:

Award Receipt

Stage 4:

Finance Project

Initiation

Stage 5:

ProjectManagement

Stage 6:

Project Completion

Our Publications Policy

Enlighten [Screenshot]

State of Enlighten - June 2010

• 12,500 User records• 25,000 Publication records• 1,435 Records from 2009 onwards (227 FT)• 2,400+ Full text papers

Scaling up – Graph of Enlighten’s Growth

Source: ROAR

Increasing Deposit: Institutional Login

• 11,000 user records added in Dec 2009 from the Data Vault

• Includes Honorary and Associate members• Authentication using GUID• Users can no longer use “Create Account”• Password’s reset from central service

Browsing by Glasgow Author

• New Glasgow Author view• Replaced “All author view”• Uses staff names in the Staff A to Z• Independent of name cited in the publication• Publications linked to author with GUID• Glasgow author autocomplete field now

available which includes e-mail and GUID• No need to add or use Staff Number

Browse by Glasgow Author [Screenshot]

Adding Funder Data

• New Funding option in the deposit workflow

• Use project data from the Research System but only includes projects marked as "publicity yes“ – Library staff will check.

• New Research Funder browse view• Funder data can be added with a new

autocomplete field

Browse by Research Funder Name

Staff A to Z with Publications

An Institutional Exemplar – 3 P’s

People PoliciesProcesses

Find out more

Project Web and Blogs• http://www.gla.ac.uk/enrich • http://enlightenrepository.wordpress.com • http://researchoutcomes.wordpress.com

Contact us• William Nixon

w.j.nixon@lib.gla.ac.uk @williamjnixon

• Valerie McCutcheonv.mccutcheon@enterprise.gla.ac.uk @mccutchv