WCU Master of Health Services - Executive Leadership & Management Cohort

DeAnna McCarson - MAHEC

Time Management

The key is not to prioritize your schedule, but to schedule your priorities

--Stephen R. Covey

Resource: Franklin Covey Co.

Time Management

A G E N D AAnalyze the use of time

Priorities

Short and Long-term planning

As a Manager, Leader?

Urgent/Important Activities

RolesTools and Techniques

Analyzing the Use of Time

Think through your day -

How do you spend your time?

What activities/tech. make for GOOD days?

What are your distractions? Time Wasters?

Do you have a system for dealing with them?

Do you have time for the most important things in your life?

Time Management

Compile a simple time log by dividing your day into 30-minute intervals.

Log exactly how you spend your time.

Time Management

Keep a time log -

Resource: Tim Hindle - Manage Your Time

This helps you to determine how much time you are spending on useful and

unnecessary activities.

Time Management Categorize time spent into specific

categories:

– Use Urgent/Important matrix

OR categories such as:

– Routine tasks

– On-going projects

– Planning and Development

Actual Time AllocationCategorize tasks...

25%

60%

15%

OngoingProjects

RoutineTasks

Plng/Dev.

Resource: Tim Hindle - Manage Your Time

Ideal Time Allocation25%

15%60%

OngoingProjectsRoutineTasksPlng/Dev.

Resource: Tim Hindle - Manage Your Time

Urgent/Important Matrix

Classifying Activities

Urgent– if you or

others feel that it requires immediate attention.

Important– if you personally

find it valuable, and if it contributes to your mission, values, and high-priority goals.

Resource: Franklin Covey Co.

Identifying Roles

COMMON ROLES

PERSONAL– Spouse

– Parent

– Brother/Sister

– Daughter/Son

– Friend

– Volunteer

– Member

PROFESSIONAL– Manager

– Leader

– Supervisor

– Boss

– Facilitator

– Peer

– Coordinator

Tools and Techniques

TOOLS & TECHNIQUES

Action Plans– Personal Development Plan

Time Analysis– Logs, Time Wasters

Calendars

– electronic or manual

TOOLS/TECH. cont.

Organizers

– in-baskets, folders, file stands, bookcases, file cabinets, etc.

Resources– books, internet, tips from peers

First Things First...

Personal– _______________– _______________– _______________– _______________– _______________– _______________– _______________– _______________

Professional– _______________– _______________– _______________– _______________– _______________– _______________– _______________– _______________

Resource: Franklin Covey Co.

First Things First

List an activity that, if done superbly

and consistently, would produce

marvelous results in your personal

life. Do the same with an activity in

your professional life.

Resource: Franklin Covey Co.

Things which matter most must never be put at the mercy of things which matter least.

--Johann Wolfgang von Goethe

Resource: Franklin Covey Co.

Covey 6-Step Process:

Connect to Mission

Review Roles

Identify Goals

Organize Weekly

Exercise Integrity

Evaluate

Resource: Franklin Covey Co.

Culp 7-Step Plan

Understand the value of your Time & the importance of balance in your life.

Decide what you want out of life- & go for it

Prioritize & plan regularly

Organize projects & manage your schedule effectively

Work on overcoming everyday obstacles

Resource: Stephanie Culp: You can find more time for yourself every day

Culp 7-Step Plan cont.

Simplify & streamline your life by getting organized

Look for ways to save time in bits & pieces

Resource: Stephanie Culp: You can find more time for yourself every day

Developing Plans

Short and Long Term

Personally and Professionally

DEVELOPING PLANS...

Personal Short-Term

Professional Short-Term

Personal Long-Term

Professional Long-Term

As a Manager, Leader -

How can you coach others on Time Management?

–Model (use of tools/techniques)

–Help others develop plans

–Share resources

What are your challenges?

Learn from other managers and leaders…

What works for you?