Voyager Reporting System Voyager Reporting System (VRS)(VRS)

with a focus onwith a focus on

CirculationCirculation

GUGM May 2006, Session C-7GUGM May 2006, Session C-7

Presenter: G. Randall Cravey, CoordinatorPresenter: G. Randall Cravey, CoordinatorGIL Service Site @ Georgia State UniversityGIL Service Site @ Georgia State University

rcravey@gsu.edurcravey@gsu.edu

Voyager ReportsVoyager Reports

ReporterReporter Access ReportsAccess Reports

(Analyzer (Analyzer >> mid 2006>> mid 2006))

GIL Libraries Began Their Migration to Voyager in 1999

Typical ReactionsTypical ReactionsThe Access Reports are okay, but ….The Access Reports are okay, but ….

We don’t have time to learn SQL.We don’t have time to learn SQL.

MS Access is too complex.MS Access is too complex.

I just want a button to click.I just want a button to click.

GIL Reports Committee GIL Reports Committee Recommendations Recommendations

(Yr 2000)(Yr 2000)

GIL Web ReportsGIL Web Reports FastFast Ease of UseEase of Use ::

GIL Workstation ReportsGIL Workstation Reports FiltersFilters Sort OptionsSort Options Output AlternativesOutput Alternatives SecuritySecurity ::

GIL Workstation Reports: Design Overview

GIL RequirementGIL Requirement Install with Ease Install with Ease

Patron Rpts.Circ. Lists

Statistics

Statistics

Circulation Activity

Statistics

Circulation Activity

Statistics

Circulation Activity

Statistics

Circulation Activity

Statistics

Circulation Activity

Statistics

Circulation Activity

The VRS call to MS Access leaves Access in minimized state – click icon to view.

Circulation Activity

Statistics

Charges by LC Class

Charges by LC Class

Statistics

Charges for Special Collections

Charges for Special Collections depend upon:

Cataloging >> Collection Counts

Statistics

Charges for Special Collections

Charges for Special Collections –- Summary Counts

Charges for Special Collections –- Summary Counts

Charges for Special Collections – List of Titles

Charges for Special Collections – List of Titles

Statistics

Browse Counts

Browse Counts

Browse Counts

Statistics

Reserve List Counts

Reserve List Counts

Circ. Lists

Circ. Lists

Fine and Fee Payments

Fine and Fee Payments

Fine and Fee Payments

Circ. Lists

Fine and Fees Outstanding

Fine and Fees Outstanding

Circ. Lists

Fine Fee Transaction Log

Fine Fee Transaction Log

Fine Fee Transaction Log

Fine Fee Transaction Log

Fine Fee Transaction Log – All transaction types

Circ. Lists

Items Charged

Items Charged

Circ. Lists

Items Charged:Location / Item Type Filtering

Items Charged: Select by Item Type and include ALL outstanding Charges

Circ. Lists

Items Charged: Select by Item Type and include ALL outstanding Charges

Circ. Lists

Items & Fines and Fees Outstanding

Items & Fines and Fees Outstanding

Circ. Lists

Items Frequently Used

Items Frequently Used

Items Frequently Used

Circ. Lists

Items Infrequently Used

Items Infrequently Used

Items Infrequently Used

Circ. Lists

Items Lost (Fine Fee Type 2)

Items Lost (Fine Fee Type 2)

Circ. Lists

Items Overdue

Items Overdue

Items of Reserves -- List

Items of Reserves – List, 1 Line (titles only)

Items of Reserves – List, 2 Line (Item details)

Patron Rpts.

Patron Information – qualify by date, barcode status, addr. type, and patron group)

Patron Information

Patron Rpts.

Patrons with Multiple Barcodes for same Patron Group

Patron with multiple Patron Groups for the same Barcode

And More …And More …

VRS FAQ’sVRS FAQ’s How can I get a copy of VRS? How can I get a copy of VRS? VRS is VRS is

available from the GIL Download site. Check with available from the GIL Download site. Check with your Voyager Systems Administrator for assistance.your Voyager Systems Administrator for assistance.

Is VRS documented?Is VRS documented? Yes, a VRS User’s Yes, a VRS User’s Manual with installation details is included in the Manual with installation details is included in the package.package.

Does VRS have Help screens?Does VRS have Help screens? Not at Not at this time. this time. Resources have been devoted to Resources have been devoted to functional capabilities and to intuitive screen design functional capabilities and to intuitive screen design (?).(?).

Who do I contact for support?Who do I contact for support? Contact Contact your GIL Service Site staff.your GIL Service Site staff.

How often is the VRS application How often is the VRS application updated? updated? VRS is updated no less than twice a VRS is updated no less than twice a year. Patches to fix software bugs may be year. Patches to fix software bugs may be applied more often.applied more often.

Will I receive an update notice once I Will I receive an update notice once I have VRS installed? have VRS installed? No, check the No, check the “updated” as-of-date on the GIL Download site.“updated” as-of-date on the GIL Download site.

How do I submit a request from a How do I submit a request from a new report?new report? Submit suggestions and Submit suggestions and requests for new reports to your Service Site staff requests for new reports to your Service Site staff – email preferred.– email preferred.

VRS FAQ’s (no. 2)VRS FAQ’s (no. 2)

Happy Reporting !Happy Reporting !