Using Microsoft Project for Implementation of Six Sigma

Projects

A Tools and Tips Presentation

Nora Gessert, Pcubed

Six Sigma is Defined as…

A problem scheduled for a solution that has a set of metrics that can be used to set project goals and monitor progress.”

Sigma Parts per million

6 sigma 3.4 defects per million

5 sigma 233 defects per million

4 sigma 6,210 defects per million

3 sigma 66, 807 defects per million

2 sigma 308, 537 defects per million

1 sigma 690,000 defects per million

Six Sigma Project Selection

The project is linked to business prioritiesThe problem is of major importance to the organizationThe project has a reasonable scope (3-6 months)The project defines clear quantitative measures of successThe projects’ importance is clear to the organizationThe project has the support and approval of management

A Project is Defined as….

“A temporary endeavor undertaken to create a unique product or service” PMBOK

Initiate

Plan

Execute

Control

Close

Project Management Phases

Define

Work Break down structure

Phases (DMAIC)

Milestones

Durations (variation)

UCL/LCL

Voice of the customer

Project scope

Cause and effect prioritization

CTQ’s

Identify process

SIPOC

MSP 6 Sigma

Measure

Plan for collecting data

Validate measures

Sample size

Preliminary measures to provide direction

Baseline measure of current performance

Key process input variables

Pareto, Histogram, Run charts

Baseline Sigma level

6 Sigma

Measure

Timing

Resource Time & Material

Cost

Variation to Plan

Earned Value (BCWP/ACWP)

Graphical Analysis

Baseline(s)

Critical Path Items

Baseline/Deadlines

Spec Limits

Cycle time

PERT (Performance Evaluation & Review Techniques)

MSP

Analyze

Variation

Baseline variations

Milestone variation

Task Errors/Variation

Cycle time

Hour/Week/Month

Number of Defects (tasks)

MSP

Analyze

All things statistical

Test hypothesis

Look at variation and variables

6 Sigma

Define AnalyzeMeasure Improve

Control

1st Round

2nd Round

DMAIC Process

Improve

Brainstorm

NGP

Cost/Benefit

Pilot

Implement Plan Changes (revise)

“Should Be” Plan

6 Sigma

Control

Views with UCL/LCL by Task

Audits

Baseline tracking

Milestone tracking

Control plan as part of the project

Mistake proofing

Control chart

Update SOP

Reaction Plan

Corrective action

Performance measures

MSP 6 Sigma

Features

Consolidated master project

Resource management (BB allocation)

Cost management

Reporting

Export to Excel, others

Imbedded and Hyperlinked Documents

Sample Plans

Questions?

Nora.Gessert@Pcubed.com

734-741-7770 ext. 259