UNIVERSITY OF DUNDEEONE IT

Professor Pete Downes - Principal & Vice-Chancellor

One Dundee / One IT / One ApproachIndividual ConsultationsCollective ConsultationStructure SessionsSelection ProcessVoluntary SeveranceQ&A

Agenda

Professor Pete DownesPrincipal & Vice-Chancellor

“To become Scotland’s leading University we need an organisation that is productive, efficient, operates using single processes and approaches, makes the best use of its systems to provide information that will inform operational and strategic decisions and ensures single line management, with staff based where best to deliver the service required…”

Professor Pete Downes – Principal and Vice-Chancellor

One Dundee

The efficient coordination of resources in those teams supporting information systems across the University.

University Strategy to 2017

One IT

“For changes like this to be effective they have to be much more than a rebranding or restructuring, they have to represent a fundamentally different approach to the way we deliver services, conduct our business and function as a University”

Professor Pete Downes – Principal and Vice-Chancellor

One Approach

Infrastructure

WebDev

Email Systems

Business Systems

Desktop&

Dev 100% core

funded

What does ‘in-scope’ mean?

School or College Specific

Shared b/w Colleges

University WideNetwork, web, security, email, end user devices, storage, office apps, business systems, library and learning systems,

backup, DR, directories etc.

"The University is open to reviewing its position if information becomes available during consultation which means that you should not be considered within scope. The purpose of the individual consultation meeting is to confirm whether you are in scope for the IT restructure, to clarify your current role and responsibilities, to discuss the overall goals and proposed IT structure and to understand your career aspirations and how we can work together on our transformation journey. I would like to stress that this is not an interview or part of any selection process for proposed roles.”

Individual Consultations

Monday 2nd February through Friday 27th February50 minute meetingsWork colleague or union rep to accompany if desiredMember of HRMember of IT Management TeamPlease contact Maureen Robertson to schedule a timeMeetings will be available on main campus and at Ninewells

Please let Maureen know if you are interested in one of the senior positions (direct report to mgmt team) so we can prioritise the individual consultations.

Only 24 meetings have been scheduled so far and 16 more have been requested

Individual Consultations

Fortnightly meeting with all 3 unions

Part of formal procedure for managing organisational change

Collective Consultation

Dalhousie BuildingTue 27th 2:30 2G13 Director’s OfficeWed 28th 9:30 3G02 Business ServicesWed 28th 2:30 3G02 Infrastructure & Research Computing

Scrymgeour Building

Fri 30th 2:00 4.01 End User ServicesFeb TBC - Web

Structure Sessions

We will continue to follow a phased top down hiring process All Senior roles (direct reports to the management team) will be advertised and go through a formal interview process in March / April

Interview panel will be comprised of university wide representation

Once those roles have been filled we will determine which roles are advertised and which will be matched

Selection Process

Message from HR distributed prior to ChristmasOngoing consultation with the UnionsTime frame to be determinedDecision on VS will be determined by SMT on basis of recommendations by IT Senior Management Team

Voluntary Severance

Collective Consultation with Unions throughout the review

Collective ConsultationNew job descriptions have been communicated and are now being graded

Roles

Individual Consultations

Individual ConsultationsCommunication on whether, or not, the Review is anticipated to affect their role

In Scope Staff

Determine transition plan for each role / individual

TransitionDevelopment of the proposed processes to select for the new roles

Selection

NEXT STEPS

Q & A