TRAVEL

Travel Authorizatio

n

Make Reservations Travel

Travel Expense Voucher

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Office

PRIOR TO TRAVELING

MAKING RESERVATIONS• UNIVERSITY PCARD

• REQUEST TAX EXEMPT AT HOTELS

• EXTRA INSURANCE

• COLLECT RECEIPTS

• CHECK THE TRAVEL POLICY FOR CHANGES IN HIGH COST CITIES FOR HOTELS

• RENTAL CARS

• USE THE UNIVERSITY PCARD FOR ADDITIONAL INSURANCE

TRAVELING• COLLECT ALL RECEIPTS FOR EVERY EXPENSES, EXCEPT MEALS

• MEALS ARE A SET PER DIEM

• DO NOT USE A PCARD FOR MEALS

• NEW OUT-OF-STATE MEAL RATES AS OF OCTOBER 1ST

• MORNING $8

• LUNCH $12

• DINNER $26

FOREIGN TRAVEL• TRAVEL AUTHORIZATION

• MINIMUM OF 2 WEEKS PRIOR

• AND BEFORE ANY EXPENSES OCCUR

• DOCUMENTS REQUIRED

• PARTICIPANTS LIST AND ALL EMERGENCY CONTACT INFORMATION

• TRAVEL ITINERARY

• COPY OF TRAVELERS PASSPORT

DON’T FORGET WHAT IS NOT ALLOWED!

• MEALS ON YOUR PCARD

• TIPS

• PERSONAL EXPENSES

• SEAT UPGRADES

• TRAVEL INSURANCE FOR FLIGHTS AND RENTAL CARS

*** NON-ALLOWABLE PURCHASES ARE NOT LIMITED TO THIS LIST ***

QUESTIONS

• SUGGESTED FUTURE TRAINING ITEMS

• PLEASE EMAIL BSHAFER@MSUBILLINGS.EDU

THANK YOU

BARB SHAFER

657-1710