Post on 19-Mar-2018
Tallinn City GovernmentUsing eID and Digital Signature in Daily Operations
15.09.2015
Mr Toomas SeppTallinn City Secretary-Head of Tallinn City Office
The Work Day of the Tallinn City Secretary-Head of Tallinn City Office
The Desk of the City Secretary
before now
Basic Tools in the Computer
• OUTLOOK − meetings, e-mails, contacts, tasks • POSTIPOISS − signing: decrees − assignments, recruiting,
dismissing, contracts – POSTIPOISS FOR PROCEEDINGS − state of play of draft
proceedings, my coordination
• Paying bills in OMNIVA − the ones that have not been delegated• TALLINN CITY GOVERNMENT INFORMATION SYSTEM FOR
SITTINGS (LIIS) − assembling a sitting at Tallinn City Government
• PUBLIC EVENT DATABASE − all the relevant proceedings, the authorization to be signed by me; information on all events in the city; associated with the card
• REGISTER OF NON-PROFIT ACTIVITIES − signing contracts, compliance information, reporting
Daily Necessary Information
• CITY COUNCIL INFORMATION SYSTEM − (AKTAL)The decisions/minutes of the council sessions, electoral committee
and administrative bodies; Details of the members of the council and committees;
• INFORMATION SYSTEM OF LEGISLATION OF TALLINN (TÕR) − Tallinn City Council and City Government legislation information system
• CITY PLANNING REGISTER − Information on the planning, design criteria, building permits and the current status of processing thereof
• STREET OPERATIONAL INFORMATION SYSTEM − information system for processing the road management works taking place in the road area in Tallinn (excavation work permits, permits for temporary closing of streets, etc.)
• TALLINN WEBSITEwww.tallinn.ee• INTRANET, internal Web page − birthdays, cafeteria menus, events,
sports club events, other information
Through Outlook, tasks from the Information Systems
POSTIPOISSDigital signing: decrees - assignments,
recruiting, dismissing, contracts;draft proceedings
REGISTER OF NON-PROFIT ACTIVITIES
Digital signing − contracts
PUBLIC EVENT DATABASEDigital signing − permits
Paying bills in
OMNIVA
TALLINN CITY GOVERNMENT INFORMATION SYSTEM FOR
SITTINGS (LIIS)Assembling a sitting at Tallinn City
Government
OUTLOOKmeetings, e-mails,
contacts, tasks
Daily Necessary Information
CITY COUNCIL INFORMATION SYSTEM (AKTAL)
TALLINN CITY COUNCIL AND CITY GOVERNMENT
LEGISLATION INFORMATION SYSTEM (TÕR)
CITY REGISTER OF PLANS
TALLINN WEBSITEwww.tallinn.ee
INTRANET
STREET OPERATIONAL INFORMATION SYSTEM
DATABASES
Starting the Day with Outlook
• Calendar – meetings, sittings, agreeing on a new appointment
• Electronic correspondence, – answers − letters, responses/delegation of responses – contacts
• Task alerts from the city information systems• Paying the bills• Signing the decrees of the City Secretary in Postipoiss (contracts,
assignments, etc.)• Signing/ coordination of drafts in Postipoiss for Proceedings• Delegation of tasks through Postipoiss for the executor: answers to
letters, etc
• Templates − letters, decrees of the Mayor and the City Secretary, draft legislation of the City Council and City Government, guidelines for their use
• Calendar of meeting halls −Town Hall, the hall of sittings, three residences, two halls of the City Archives, the computer lab
Outlook: Calendar (1)
Outlook: Calendar (2)
• Agreeing on a new appointment
Outlook: E-Correspondence
tasks
In OMNIVA - Administration and Processing of Invoices
In OMNIVA - Processing of Invoices (1)
• Work tasks
In OMNIVA- Processing of Invoices (2)
• Proposal for signing
tasks
Postipoiss (1)
• Entry
https://pp.tallinnlv.ee/scripts/tlk.wsc/index.html
Postipoiss (2)
• Correspondence of the City Office
https://pp.tallinnlv.ee/scripts/tlk.wsc/index.html
Postipoiss (3)
• Review pertinent documents
https://pp.tallinnlv.ee/scripts/tlk.wsc/index.html
Postipoiss: Signing of a Document (1)
https://pp.tallinnlv.ee/scripts/tlk.wsc/index.html
Postipoiss: Signing of a Document (2)
https://pp.tallinnlv.ee/scripts/tlk.wsc/index.html
Postipoiss: Signing of a Document (3)
https://pp.tallinnlv.ee/scripts/tlk.wsc/index.html
Postipoiss: Signing of a Document (4)
• Confirmation of signature
https://pp.tallinnlv.ee/scripts/tlk.wsc/index.html
Postipoiss: Conclusion of EmploymentContracts (1)• Review
https://pp.tallinnlv.ee/scripts/tlk.wsc/index.html
Postipoiss: Conclusion of EmploymentContracts (2)• Coordinations
https://pp.tallinnlv.ee/scripts/tlk.wsc/index.html
Postipoiss: Decree of the City Secretary
Postipoiss: Signing of a Decree (1)
https://pp.tallinnlv.ee/scripts/tlk.wsc/index.html
Postipoiss: Signing of a Decree (2)
• Coordinations
https://pp.tallinnlv.ee/scripts/tlk.wsc/index.html
Postipoiss: Signing of a Decree (3)
• Completed!
https://pp.tallinnlv.ee/scripts/tlk.wsc/index.html
Postipoiss of Proceeding of Drafts (1)
• Status of preparation of the draft
https://pp.tallinnlv.ee/scripts/tlk.wsc/index.html
Postipoiss of Proceeding of Drafts (2)
• Coordinations
https://pp.tallinnlv.ee/scripts/tlk.wsc/index.html
From Postipoiss to Tallinn City Government Information System for Sittings ( LIIS ) and from there to City Council Information System (AKTAL)
Postipoiss of Proceeding of Drafts (3)
LIIS AKTALPOSTIPOISS
https://pp.tallinnlv.ee/scripts/tlk.wsc/index.html
Postipoiss of Proceeding of Drafts (4)
• Draft order of Tallinn City Government
tasks
Tallinn City Government InformationSystem for Sittings (LIIS) (1)
http://www.tallinnlv.ee/lvistung/bin/meetinglist.asp?uid=guest
Tallinn City Government InformationSystem for Sittings (LIIS) (2)
http://www.tallinnlv.ee/lvistung/bin/meetinglist.asp?uid=guest tasks
Public Event Permit (1)
• The notice arrives on email:
Public Event Permit (2)
• Access to AKIS database
http://www.tallinn.ee/avalik-kord
Public Event Permit (3)
• Examining of the event information
http://www.tallinn.ee/avalik-kord
Public Event Permit (3)
• Examining of the event information−location on the map
Public Event Permit (4)
• Digital signing of a document
http://www.tallinn.ee/avalik-kord
Public Event Permit (5)
• Pending procedures
http://www.tallinn.ee/avalik-kord
Public Event Permit (6)
• The public view of existing permits with a map and the calendar
taskshttp://www.tallinn.ee/avalik-kord
Non-Profit Activities (1)
• Review of pertinent information
http://www.tallinn.ee/est/mittetulundus
Non-Profit Activities (2)
• Information on processing of a specific application
http://www.tallinn.ee/est/mittetulundus
Non-Profit Activities (3)
• Reporting
http://www.tallinn.ee/est/mittetulundus
Non-Profit Activities (4)
• Entire agreement information with its current status ofperformance
http://www.tallinn.ee/est/mittetulundus
Non-Profit Activities (5)• Public information on Tallinn website 1
http://www.tallinn.ee/est/mittetulundus
Non-Profit Activities (5)• Public information on Tallinn website 2: Submission of applications
http://www.tallinn.ee/est/mittetulundus
Non-Profit Activities (5)
• Public information on Tallinn website 3: Grants allocation byinstitutions
TÖÖhttp://mittetulundustoetused.tallinn.ee/
City Council Information System AKTAL (3)• Agendas, minutes of City Council committees
meetings
https://aktal.tallinnlv.ee/
City Council Information System AKTAL (4)
• Formations: the City Council factions and committees
https://aktal.tallinnlv.ee/INFO
Tallinn Legislation Register (TÕR) (1)
https://oigusaktid.tallinn.ee/?id=3001
Tallinn Legislation Register (TÕR) (2)
https://oigusaktid.tallinn.ee/
Tallinn Legislation Register (TÕR) (3)
• Search by topic
INFOhttps://oigusaktid.tallinn.ee/?id=3003
Register of Plans
http://www.tallinn.ee/eng/Teenus-Register-of-Plans
Search of the Plan
https://tpr.tallinn.ee/DetailPlanning/Details/DP030000
Search of the Plan on the Map
Data of the plan
Register of Plans (2)
• PUBLIC overview of the upcoming discussions in thecity district
https://tpr.tallinn.ee/
Register of Plans (3)
• PUBLIC overview of the specific plan
Register of Plans (4)
• Entry by EESTI.EE (Gateway to eEstonia)
INFOwww.eesti.ee
Register of Plans (4)
• Entry by EESTI.EE(Gateway to eEstonia)
https://www.eesti.ee/est/teenused/kodanik/riik_ja_kodanik/sisenemine_tallinna_planeeringute_registrisse
Operational Information System - Excavation WorkPermits, Temporary Closure of Streets and other Road Maintenance Work Carried out on The Road Area (1)
• GENERAL VIEW for entry
https://opinfo.tallinn.ee/
Operational Information System - Excavation Work Permits, Temporary Closure of Streets and Other Road Maintenance Work Carried out on The Road Area(2)
https://opinfo.tallinn.ee/kaart?m=108
Locationon map
Infor-mation
Operational Information System - Excavation Work Permits, Temporary Closure of Streets and other Road Maintenance Work Carried out on The Road Area (3)
• PUBLIC INFORMATION on a specific object
https://opinfo.tallinn.ee/menetlus/6898?objekt_id=11404
Operational Information System - Excavation WorkPermits, Temporary Closure of Streets and other Road Maintenance Work Carried out on The Road Area(4)• PUBLIC INFORMATION of the ongoing work on the map
https://opinfo.tallinn.ee/kaart?m=108
Operational Information System - Excavation WorkPermits, Temporary Closure of Streets and other Road Maintenance Work Carried out on The Road Area (5)
• APPLICATIONS OF COMPANIES; POWERS related tothe Commercial Register
INFO
Tallinn Website www.tallinn.ee
• Database of services
http://www.tallinn.ee/eng/teenused INFO
INTRANET−internal Web page
http://intra.tallinnlv.ee/Pages/Avaleht.aspxINFO DATABASES
Databases in the City
Total 49
http://intra.tallinnlv.ee/itabi/andmekogud/Pages/default.aspx
Databases in the City
http://intra.tallinnlv.ee/itabi/andmekogud/Pages/default.aspx
Tallinn Cemeteries Register Haudi
Tallinn Education Information System
Nationwide pet register
Tallinn Parking Management Database
Tallinn Court Case Information System
Where to go
Local governments pet register
etc
http://intra.tallinnlv.ee/itabi/andmekogud/Pages/Tallinna-hariduse-infos%c3%bcsteem-.aspx
Data for private- and municipal preschool establishments, general education- and hobby school establishments and maintenance and analysis of such data
Tallinn Education Information System
Where to Go
http://www.kuhuminna.ee/mess/589205/event/
Tallinn culture-, sport- and
entertainment events
Tallinn Parking Management Database
http://www.parkimine.ee/en
CITIZEN SELF-SERVICE ENVIRONMENTPurchasing parking space Finding parking spaceChecking parking fine information// Contestation of parking fineÜHISTEENUSED LTD:Implementation of parking monitoring Checking payment of parking chargeDetermination of delay chargeRecovery of delay charge
The Pet Register
http://www.llr.ee/
https://www.llr.ee/register/
LOCAL GOVERNMENTS PET REGISTER
NATIONWIDE PET REGISTER
The Pet Register
http://www.llr.ee/
https://www.llr.ee/register/
LOCAL GOVERNMENTS PET REGISTER
NATIONWIDE PET REGISTER
Can:• register his/her pet
independently to the register without charge
• acquaint with animals in the shelter
• add cards on lost and found animals
Tallinn Court Case Information System
• ADMINISTRATIVE COURT PROCEDURES, in which the city is one of the parties or persons involved (excluding cases, in which the City is involved to provide opinion)
• CIVIL COURT PROCEDURES (proceedings on action and proceedings on petition), in which the City acts as party to proceedings (excluding cases, in which the City is involved to provide opinion)
• CRIMINAL COURT PROCEDURES, in which the City acts as plaintiff or defendant
• ARBITRATION COURT PROCEDURES, in which the city acts as party to proceedings
https://kohtuasjad.tallinnlv.ee/
Cemetery Portal of Estonia - Haudi
http://www.kalmistud.ee/Cemetery-Portal-of-Estonia
Cemetery Portal of Estonia - HaudiTallinn Cemeteries Register
• Location of Tallinn cemeteries and burial places
• Search deceased by name• Services provided• Other pertinent info
http://www.kalmistud.ee/Tallinna-Kalmistud-2