Tallinn City Government Using eID and Digital Signature in ... T.Sepp Tallinn City... · Tallinn...

Tallinn City GovernmentUsing eID and Digital Signature in Daily Operations

15.09.2015

Mr Toomas SeppTallinn City Secretary-Head of Tallinn City Office

The Work Day of the Tallinn City Secretary-Head of Tallinn City Office

The Desk of the City Secretary

before now

Basic Tools in the Computer

• OUTLOOK − meetings, e-mails, contacts, tasks • POSTIPOISS − signing: decrees − assignments, recruiting,

dismissing, contracts – POSTIPOISS FOR PROCEEDINGS − state of play of draft

proceedings, my coordination

• Paying bills in OMNIVA − the ones that have not been delegated• TALLINN CITY GOVERNMENT INFORMATION SYSTEM FOR

SITTINGS (LIIS) − assembling a sitting at Tallinn City Government

• PUBLIC EVENT DATABASE − all the relevant proceedings, the authorization to be signed by me; information on all events in the city; associated with the card

• REGISTER OF NON-PROFIT ACTIVITIES − signing contracts, compliance information, reporting

Daily Necessary Information

• CITY COUNCIL INFORMATION SYSTEM − (AKTAL)The decisions/minutes of the council sessions, electoral committee

and administrative bodies; Details of the members of the council and committees;

• INFORMATION SYSTEM OF LEGISLATION OF TALLINN (TÕR) − Tallinn City Council and City Government legislation information system

• CITY PLANNING REGISTER − Information on the planning, design criteria, building permits and the current status of processing thereof

• STREET OPERATIONAL INFORMATION SYSTEM − information system for processing the road management works taking place in the road area in Tallinn (excavation work permits, permits for temporary closing of streets, etc.)

• TALLINN WEBSITEwww.tallinn.ee• INTRANET, internal Web page − birthdays, cafeteria menus, events,

sports club events, other information

http://www.tallinn.ee/

Through Outlook, tasks from the Information Systems

POSTIPOISSDigital signing: decrees - assignments,

recruiting, dismissing, contracts;draft proceedings

REGISTER OF NON-PROFIT ACTIVITIES

Digital signing − contracts

PUBLIC EVENT DATABASEDigital signing − permits

Paying bills in

OMNIVA

TALLINN CITY GOVERNMENT INFORMATION SYSTEM FOR

SITTINGS (LIIS)Assembling a sitting at Tallinn City

Government

OUTLOOKmeetings, e-mails,

contacts, tasks

Daily Necessary Information

CITY COUNCIL INFORMATION SYSTEM (AKTAL)

TALLINN CITY COUNCIL AND CITY GOVERNMENT

LEGISLATION INFORMATION SYSTEM (TÕR)

CITY REGISTER OF PLANS

TALLINN WEBSITEwww.tallinn.ee

INTRANET

STREET OPERATIONAL INFORMATION SYSTEM

DATABASES


Starting the Day with Outlook

• Calendar – meetings, sittings, agreeing on a new appointment

• Electronic correspondence, – answers − letters, responses/delegation of responses – contacts

• Task alerts from the city information systems• Paying the bills• Signing the decrees of the City Secretary in Postipoiss (contracts,

assignments, etc.)• Signing/ coordination of drafts in Postipoiss for Proceedings• Delegation of tasks through Postipoiss for the executor: answers to

letters, etc

• Templates − letters, decrees of the Mayor and the City Secretary, draft legislation of the City Council and City Government, guidelines for their use

• Calendar of meeting halls −Town Hall, the hall of sittings, three residences, two halls of the City Archives, the computer lab

Outlook: Calendar (1)

Outlook: Calendar (2)

• Agreeing on a new appointment

Outlook: E-Correspondence

tasks

In OMNIVA - Administration and Processing of Invoices

In OMNIVA - Processing of Invoices (1)

• Work tasks

In OMNIVA- Processing of Invoices (2)

• Proposal for signing

tasks

Postipoiss (1)

• Entry

https://pp.tallinnlv.ee/scripts/tlk.wsc/index.html


Postipoiss (2)

• Correspondence of the City Office



Postipoiss (3)

• Review pertinent documents



Postipoiss: Signing of a Document (1)




• Confirmation of signature



Postipoiss: Conclusion of EmploymentContracts (1)• Review



Postipoiss: Conclusion of EmploymentContracts (2)• Coordinations



Postipoiss: Decree of the City Secretary

Postipoiss: Signing of a Decree (1)




• Coordinations




• Completed!



Postipoiss of Proceeding of Drafts (1)

• Status of preparation of the draft




• Coordinations



From Postipoiss to Tallinn City Government Information System for Sittings ( LIIS ) and from there to City Council Information System (AKTAL)


LIIS AKTALPOSTIPOISS




• Draft order of Tallinn City Government

tasks

Tallinn City Government InformationSystem for Sittings (LIIS) (1)

http://www.tallinnlv.ee/lvistung/bin/meetinglist.asp?uid=guest


Tallinn City Government InformationSystem for Sittings (LIIS) (2)

http://www.tallinnlv.ee/lvistung/bin/meetinglist.asp?uid=guest tasks


Public Event Permit (1)

• The notice arrives on email:


• Access to AKIS database

http://www.tallinn.ee/avalik-kord



• Examining of the event information




• Examining of the event information−location on the map


• Digital signing of a document




• Pending procedures




• The public view of existing permits with a map and the calendar

taskshttp://www.tallinn.ee/avalik-kord


Non-Profit Activities (1)

• Review of pertinent information

http://www.tallinn.ee/est/mittetulundus



• Information on processing of a specific application




• Reporting




• Entire agreement information with its current status ofperformance



Non-Profit Activities (5)• Public information on Tallinn website 1



Non-Profit Activities (5)• Public information on Tallinn website 2: Submission of applications




• Public information on Tallinn website 3: Grants allocation byinstitutions

TÖÖhttp://mittetulundustoetused.tallinn.ee/

http://mittetulundustoetused.tallinn.ee/

City Council Information System AKTAL (1)

https://aktal.tallinnlv.ee/


City Council Information System AKTAL (3)• Agendas, minutes of City Council committees

meetings




• Formations: the City Council factions and committees

https://aktal.tallinnlv.ee/INFO


Tallinn Legislation Register (TÕR) (1)

https://oigusaktid.tallinn.ee/?id=3001



https://oigusaktid.tallinn.ee/

https://oigusaktid.tallinn.ee/


• Search by topic

INFOhttps://oigusaktid.tallinn.ee/?id=3003


Register of Plans

http://www.tallinn.ee/eng/Teenus-Register-of-Plans

http://www.tallinn.ee/eng/Teenus-Register-of-Plans

Search of the Plan

https://tpr.tallinn.ee/DetailPlanning/Details/DP030000

https://tpr.tallinn.ee/DetailPlanning/Details/DP030000

Search of the Plan on the Map

Data of the plan

Register of Plans (1)

• OVERVIEW, public

https://tpr.tallinn.ee/



• PUBLIC overview of the upcoming discussions in thecity district




• PUBLIC overview of the specific plan


• Entry by EESTI.EE (Gateway to eEstonia)

INFOwww.eesti.ee

http://www.eesti.ee/


• Entry by EESTI.EE(Gateway to eEstonia)

https://www.eesti.ee/est/teenused/kodanik/riik_ja_kodanik/sisenemine_tallinna_planeeringute_registrisse

https://www.eesti.ee/est/teenused/kodanik/riik_ja_kodanik/sisenemine_tallinna_planeeringute_registrisse

Operational Information System - Excavation WorkPermits, Temporary Closure of Streets and other Road Maintenance Work Carried out on The Road Area (1)

• GENERAL VIEW for entry

https://opinfo.tallinn.ee/

https://opinfo.tallinn.ee/

Operational Information System - Excavation Work Permits, Temporary Closure of Streets and Other Road Maintenance Work Carried out on The Road Area(2)

https://opinfo.tallinn.ee/kaart?m=108

Locationon map

Infor-mation


Operational Information System - Excavation Work Permits, Temporary Closure of Streets and other Road Maintenance Work Carried out on The Road Area (3)

• PUBLIC INFORMATION on a specific object

https://opinfo.tallinn.ee/menetlus/6898?objekt_id=11404

https://opinfo.tallinn.ee/menetlus/6898?objekt_id=11404

Operational Information System - Excavation WorkPermits, Temporary Closure of Streets and other Road Maintenance Work Carried out on The Road Area(4)• PUBLIC INFORMATION of the ongoing work on the map



Operational Information System - Excavation WorkPermits, Temporary Closure of Streets and other Road Maintenance Work Carried out on The Road Area (5)

• APPLICATIONS OF COMPANIES; POWERS related tothe Commercial Register

INFO

Tallinn Website www.tallinn.ee

• Database of services

http://www.tallinn.ee/eng/teenused INFO

http://www.tallinn.ee/eng/teenused

INTRANET−internal Web page

http://intra.tallinnlv.ee/Pages/Avaleht.aspxINFO DATABASES

http://intra.tallinnlv.ee/Pages/Avaleht.aspx

Databases in the City

Total 49

http://intra.tallinnlv.ee/itabi/andmekogud/Pages/default.aspx


Databases in the City


Tallinn Cemeteries Register Haudi

Tallinn Education Information System

Nationwide pet register

Tallinn Parking Management Database

Tallinn Court Case Information System

Where to go

Local governments pet register

etc

http://www.kalmistud.ee/Tallinna-Kalmistud-2



http://www.parkimine.ee/ru

http://www.parkimine.ee/ru

http://intra.tallinnlv.ee/itabi/andmekogud/Pages/Kohtuasjade-infos%c3%bcsteem.aspx


http://www.kuhuminna.ee/mess/589205/event/


http://www.llr.ee/

http://www.llr.ee/

https://www.llr.ee/register/


http://intra.tallinnlv.ee/itabi/andmekogud/Pages/Tallinna-hariduse-infos%c3%bcsteem-.aspx

Data for private- and municipal preschool establishments, general education- and hobby school establishments and maintenance and analysis of such data

Tallinn Education Information System

http://intra.tallinnlv.ee/itabi/andmekogud/Pages/Tallinna-hariduse-infos%c3%bcsteem-.aspx

Where to Go


Tallinn culture-, sport- and

entertainment events



http://www.parkimine.ee/en




CITIZEN SELF-SERVICE ENVIRONMENTPurchasing parking space Finding parking spaceChecking parking fine information// Contestation of parking fineÜHISTEENUSED LTD:Implementation of parking monitoring Checking payment of parking chargeDetermination of delay chargeRecovery of delay charge


The Pet Register

http://www.llr.ee/


LOCAL GOVERNMENTS PET REGISTER

NATIONWIDE PET REGISTER

http://www.llr.ee/

http://www.llr.ee/



http://www.llr.ee/


The Pet Register

http://www.llr.ee/


LOCAL GOVERNMENTS PET REGISTER

NATIONWIDE PET REGISTER

Can:• register his/her pet

independently to the register without charge

• acquaint with animals in the shelter

• add cards on lost and found animals

http://www.llr.ee/

http://www.llr.ee/



http://www.llr.ee/


Tallinn Court Case Information System

• ADMINISTRATIVE COURT PROCEDURES, in which the city is one of the parties or persons involved (excluding cases, in which the City is involved to provide opinion)

• CIVIL COURT PROCEDURES (proceedings on action and proceedings on petition), in which the City acts as party to proceedings (excluding cases, in which the City is involved to provide opinion)

• CRIMINAL COURT PROCEDURES, in which the City acts as plaintiff or defendant

• ARBITRATION COURT PROCEDURES, in which the city acts as party to proceedings

https://kohtuasjad.tallinnlv.ee/



https://kohtuasjad.tallinnlv.ee/

Cemetery Portal of Estonia - Haudi

http://www.kalmistud.ee/Cemetery-Portal-of-Estonia

http://www.kalmistud.ee/Cemetery-Portal-of-Estonia

Cemetery Portal of Estonia - HaudiTallinn Cemeteries Register

• Location of Tallinn cemeteries and burial places

• Search deceased by name• Services provided• Other pertinent info



Thank You for You Attention!See You in Tallinn Again!

www.tallinn.ee


Tallinn City Government Using eID and Digital Signature in ... T.Sepp Tallinn City... · Tallinn...

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