• 09.30 - 10.00 Research Grants & Contracts Team • 10.00 - 10.20 Peer Review with Prof Stephen Wilkinson• 10.20 - 10.35 Break• 10.35 - 12.30 Grant Crafting with Dr Martin Pickard

Telephone: 01782 733443 I Email: res@uso.keele.ac.uk I Website:www.keele.ac.uk/businessenterprise

Research Grants & Contracts Officers - Donna Sumner Tel: 33443 - Ann Diskin Tel: 34463

Research Grants & Contracts Administrator - Caroline Pugh Tel: 34493

Introduction – Who we are

What we do / why we have research administration

Fully support and advise the Academic community in applying for Research Grants, Contracts and Tenders

Final checks & sign off - central point for Institution authorisation

Contract negotiation and sign off

Work closely with Research Institute Managers

Data requests

Support the academic community in thedevelopment and delivery of research grants

Provide accurate and timely data regarding research applications & awards

Facts and Figures513 Applications 2010/11Value £44.9m 2010/11Success Rate ~1:4Research Grant Income 2010/11 £11.9mQR Income £6.7m

Research Grant Income 10/11£11.9m by Sponsor Type

Making an Application

Must be a full member of a Research Institute.Initial contact point - your Research Institute

Manager.ALL applications to be authorised by your Research

Institute Director.ALL projects must be costed under fEC.

Research Institute Contacts ISTM

- Mark Smith Tel: 555234

IPCHS - Claire Ashmore Tel: 34722

SSRI & IHUMS - Clare Wydell Tel: 34580 - Nat Golden Tel: 33888 - Sheena Bateman Tel: 34589

IEPSAM - Pauline Weston Tel: 34339

Funding Opportunities“Research Professional” online licence all Keele users

can register for an account.Research-L mail list - Internal mail list.Research & Enterprise Services website.EU Framework 7 - Dedicated page with full support

packs (Dr Martin Pickard).UKRO (United Kingdom Research Organisation).

On Line Submission All Research Councils, now use the online submission

system Je-S.You must have a registered user account to use this

system.Other sponsors now use their own online systems e.g.

Royal Society, Wellcome Trust, Leverhulme Trust and EU.

- Always be aware that submissions are multi-stage and you pressing “submit” does NOT complete the process.

Find the Right FunderPrint off guidance notes.Do both you and your proposed project meet the eligibility?Is the sponsor likely to offer funding at a sufficient level, and for

long enough?If not, can you find the balance from elsewhere?Can you meet the application deadlines and are you certain of

the application procedures?What is the likelihood of success - is it worth the effort of

making the application?

Find the Right Funder (Continued)Will you have the freedom to publish, or are there

likely to be confidentiality restrictions?Who will have the ownership of the results?How far are you prepared to tailor your research to a

sponsors requirements?Is the sponsor compatible with your own conscience

and the mission of your institution?Are the sponsor’s interests likely to conflict with any

other work that you or your immediate colleagues are undertaking?

Peer Review

Research Institutes - various types of peer review.Always ask someone else to review your application.

Costing a ProjectTRAC demonstrated that Research was under-funded.fEC (Full Economic Costing) launched March 2004 to

address this under funding.Aim to make Research sustainable.All projects have to be costed under fEC regardless of

what the sponsor pays.Diary Exercise - participation crucial to this process.

Directly Incurred costsStaff Costs - Research Assistants, Technicians, Fellows,

Visiting Researchers

Travel and Subsistence EquipmentConsumablesBooksSurvey Fees

Directly Incurred costs (continued)

Publication costsLicencesRecruitment and Advertising

These are all costs only incurred as a direct result of undertaking the project.

Directly Allocated costsPrincipal Investigator’s timeCo-Investigators’ timePooled staff (e.g. lab technicians)Estates Costs

These are costs incurred irrespective of a research project.

Indirect costs

General office and laboratory consumablesSecretarialCentral and distributed servicesCost of Capital employed

These are costs that cannot be attributed to a particular project.

Exceptional Costs

Project studentships.

Current TRAC rates for KeeleEstates - Non-Lab based Research £4,490 - Lab based Research £11,453Indirect £38,588Rates are applied per 1.0 fTE (Full Time Equivalent)Based on 44 working weeks, 220 days, 1,650 hours per

year

How the fTE is calculatedTotal number of hours to be worked over the lifetime of

the project for the Principal Investigator, Co-Investigator, Research Assistant, Studentships (not for RCs) divided by 1,650 hours in a year.

For example: - RA (1 year fulltime) = 1,650 hrs - PI (20% for 1 year) = 330 hrs - Total = 1,980 hrs - 1,980 / 1,650 = 1.20 FTE to apply the rate

How the fTE is calculated1.20 x Non Lab Estates £4,490 = £5,3881.20 x Lab Based Estates £11,453 = £13,7431.20 x Indirects £38,588 = £46,306

So…

- lab based project total associated costs = £60,049

- non-lab based project total associated costs = £51,649

pFACT Costing Tool

pFACT is a software package most UK Universities have subscribed to.

Currently used by the Research Institute Managers to prepare costings.

System support provided by fEC Accountant Tim Statham and Research & Enterprise Services.

Sign off

All these procedures are in place to maximise your chances of success and reduce the potential for risk.• All projects to be seen by your RI Manager for costing.

• Signed off by your RI Director.

• Institutionally approved by RES.

Useful Links

• http://www.researchprofessional.com

• https://je-s.rcuk.ac.uk

• http://www.keele.ac.uk/researchsupport

• Martin Pickard email: grantcraft@aol.com

• http://www.ukro.ac.uk

• http://maillists.keele.ac.uk/mailman/listinfo/research-l

Useful Linkshttp://www.ahrc.ac.ukhttp://www.bbsrc.ac.ukhttp://www.epsrc.ac.ukhttp://www.esrc.ac.ukhttp://www.mrc.ac.ukhttp://www.nerc.ac.ukhttp://royalsociety.orghttp://www.leverhulme.ac.ukhttp://www.wellcome.ac.uk