Post on 21-Jan-2016
Submitting a Quality Offer Submitting a Quality Offer On the GSA Language On the GSA Language
Schedule Schedule
Submitting a Quality Offer Submitting a Quality Offer On the GSA Language On the GSA Language
Schedule Schedule
GSA Federal Supply Service
Multiple Award Multiple Award Schedules ProgramSchedules Program
Multiple Award Multiple Award Schedules ProgramSchedules Program
What is a GSA Schedule?What is a GSA Schedule?
A Contract by GSA That Can Be Used by All
Federal Agencies
Mirrors Commercial Buying Practices
Streamlines Government Procurement
Advantages of ScheduleAdvantages of ScheduleAdvantages of ScheduleAdvantages of Schedule
Federal Supply Schedules Non-Mandatory,But Preference Unrestricted Procurements Speed Long-term Contract Up to 20 Years, with Price Adjustment No Maximum Order Limitations (Thresholds) on the Federal Agency Schedule is Marketed to Agencies by GSA & Contractor Visibility thru GSA Advantage, e-Library & e-Buy (orders placed directly on-line)
738 II738 II
Language Services Language Services Schedule Schedule
738 II738 II
Language Services Language Services Schedule Schedule
Language ServicesLanguage ServicesSchedule 738 IISchedule 738 II
382-1 Translation Services
382- 2 Interpretation Services
382-3 Training & Educational Materials
How to Prepare a Quality Language How to Prepare a Quality Language
Services OfferServices Offer
Quality Offer
Where to Find the SolicitationWhere to Find the Solicitationhttp://www.gsa.gov/language
On the Language page, scroll to the external
links and click on the solicitation number
Download solicitation/amendments
Register to receive notice of changes
Preliminary StepsPreliminary Steps
1. DUNS Number and TIN
2. CCR Registration
3. Request Open Ratings Report Before Submitting Offer
How to Submit an OfferHow to Submit an Offer
Read the Entire Solicitation
Follow the Proposal Checklist and Solicitation Provisions
Respond to All Requirements
Review for Completion of Quality Offer
Sign by Corporate Official
Submit
Submit Completed Proposals Submit Completed Proposals To:To:
GSA, Management Services Center
ATTN: Bid Custodian (10FT-BID)
400 15th Street SW, Room 2757
Auburn, WA 98001-6599
When We Receive Your ProposalWhen We Receive Your Proposal
Contracting Officer/Specialist Assigned Will be Contacted by Assigned CO/CS Clarifications/Deficient Data Defined Timeframe for Response Established
ProposalProposal
RequirementsRequirements
FormatFormat
Two Copies
Completed Solicitation Document
Technical Proposal
Price Proposal
Sequenced in Accordance with Checklist
A Completed Proposal A Completed Proposal Contains:Contains:
Cover Page to Offer Offeror Checklist Signed SF1449 (Complete Blocks 12,17a/b, 30a,
30b, & 30c) Section I: Completed Solicitation Document Section II: Technical
Understanding of Requirements, Experience, Quality Control, and Past Performance
Section III: Price Proposal
ADMINISTRATIVEADMINISTRATIVESECTIONSECTION
Contract Data Contract Data
Contract Clauses Representations and Certifications Financial Statements Subcontracting Plan (If Applicable)
Financial StatementsFinancial Statements Financial Statements
– Audited annual report or financial statement, or other information demonstrating company’s financial stability
Prepared According to Generally Acceptable Accounting Principles (GAAP) Standards
Utilized to Assess Financial Stability
Small Business Size StandardSmall Business Size Standard
North American Industry Classification System (NAICS)
and Small Business Size Standard:
NAICS: Service: Size Standard
541930 LANGUAGE $6 Million
Average annual gross revenues for the past 3 years
Small Business Small Business Subcontracting PlanSubcontracting Plan
Small Business under NAICS Code, No Subcontracting Plan Required
Large Business for One NAICS Code, Vendor Is Required to Submit a Subcontracting Plan under the Appropriate NAICS Code
Subcontracting Plan Template Is Attached to Solicitation (Attachment 3)
Follow FAR Part 19.704 to Complete the Subcontracting Plan
Technical Proposal SectionTechnical Proposal SectionIAW Proposal InstructionsIAW Proposal Instructions
Four Four Evaluation FactorsEvaluation Factors
Understanding of Requirements
Experience
Quality Control
Past Performance
Understanding of Understanding of RequirementsRequirements
Description of Services Offered for Each SIN
Discuss Language Areas of Expertise
Demonstrate Understanding of Requirements
Limit 2 Pages Per SIN
ExperienceExperience
Project Requirements
√ Two Projects per SIN
√ No More than Two Pages Per SIN
√ Projects Must Have Been Completed or Substantially Performed within 2 Years of the Date of Proposal Submission
√ Government or Commercial Projects Are Acceptable
Quality ControlQuality ControlDescribe quality control methods for:
Project Management Reviews
Customer Relations
Meeting Urgent Requirements
Requirements for Security and SafeguardingInformation
Past PerformancePast Performance
Order a PPE from Open Ratings Inc. ($125)
Submit Copy of Completed Order Form/Customer Reference Form (Attachment 2) with Proposal
Include a Minimum of 10 Customer References (Government or Commercial)
Pricing SectionPricing SectionIAW Proposal InstructionsIAW Proposal Instructions
Price ProposalPrice ProposalComplete Pricing Proposal includes Pricing by Proposed SIN Commercial Sales Practice Format
(MFC Discussed and Supported) Supporting Documentation Pricing Narrative Professional Employees Compensation Plan If Hourly Rates:
– Uncompensated Overtime Policy– Labor Category Descriptions
Industrial Funding Fee
All Proposed Pricing Must Be Inclusive of
the Industrial Funding Fee (IFF)
IFF Is 0.75% (Remitted Quarterly)
Pricing & IFFPricing & IFF
Pricing Support Pricing Support
Supporting Documentation
Commercial Catalog/Price List Invoices Supporting Prices & CSP Other Commercial or Gov’t Contracts Other Internal Documents
PRICE ANALYSIS, NOT COST ANALYSIS, IS USED TO EVALUATE OFFERED PRICES
Pricing – Additional InformationPricing – Additional Information
Information for Hourly Rates
Labor Category Descriptions Must Include:- Experience - Certification - Education/Degrees - Minimum Training
Uncompensated Overtime Policy for Employees
Pricing & EPA Pricing & EPA Methods of Economic Price Adjustment
1.Established Commercial Price List/Equivalent
Requires a Modification Request from Contractor for
Increase to Take Effect
2.Negotiated Escalation Prior to Award
A. Fixed Escalation for Term of Contract (20 Years)
Price Increases Are Automatically Effective on the
Anniversary of Contract (No Modification)
B. Adjustments Based on Market Indicator (Yearly Mod)
Based on a Published Index, Survey or Market Indicator
How To Contact UsHow To Contact UsHow To Contact UsHow To Contact Us
Tam.lindsley@gsa.gov
(253) 931 - 7627
THANK YOU!
GSA Management Services Center