Post on 22-Feb-2020
Position Control and Aligning Data for More Accurate Staff and Budget Reporting
Stefan Handlong and Jeanne Sorci
The BIG Idea!
Why focus on Position Control?
• When the 7 key fields of a position are “optimized”,
important functions are more effective:
– Position Allocations in Position Control
– Payroll
– Contracts
– Position Reports
– State Reporting
– Budget/Position Forecasting
Why focus on Position Control?
• Position Control provides data to insure
equitable distribution of personnel resources
• When Position Control is fully implemented,
the creation of unauthorized positions is
eliminated.
Capital City Elementary School
Teachers
Principal
Office Manager Nurse
• DAC: Capital City Elementary
• Position Type: Teacher
• Description: Teacher Grade 1
• FTE: 3.00
• State Position Code
• Classification: Cert Non-Admin
FUND PROGRAM FUNCTION OBJECT UNIT
001 100 1000 6112 137
DAC
Position Type
Description
State Position Codes
Position Category
Department Classification
FTE and Funding
Elements
of a
Position
Capital City Elem
Teacher
Teacher Grade 1
207 - Elem Classroom
Teacher Classroom
K - 3Certified
Non-Admin
FTE - 37.0 and Funding
Elements
of a
Position
Standardizing Position Elements
• Create Common Data Standards for Position
Elements (Naming Conventions)
• Don’t do this:
– Bus Driver, Bus Drivers, Driver 1, TransDriver
– Teacher, Tchr, Teach, TeacherMA, RetTeacher
– Extra Duty, Xtra Duty, Xduty, Additional Hrs
Setting up and Maintaining Position Control
• Master Positions
• Updating Descriptions
Position Control
Implementation
Cycle
Gap AnalysisGap Analysis
Create PC StandardsCreate PC Standards
Apply StandardsApply StandardsTrain All UsersTrain All Users
Maintain Position Control
Maintain Position Control
Position Control Services
• Business Process Review for PC
• Consulting to create standards and update
key fields
• Training for maintaining PC