Post on 23-May-2020
SPECIAL EDUCATION COOPERATIVE
May 21, 2019
Brent Freeman,
Special Education and Student Services Officer
Overview
2
1
2
3
4
Essential Questions
Draft Agreement Summary
Potential Partner Schools
Special Education Staffing Data
Next Steps
A
B
C
D
E
Draft Agreement Summary
4
• Access to Intensive Supports Programs
• Access to Itinerant Services
• Access to professional development
Cooperative Scope
• IPS will be administering corporation
• Participating entity responsibilities
• Cooperative Commission
• Cooperative Personnel
Cooperative Administration
• Shared cost model based on proportion of ADM
• Risk management costs covered by participating entities
• Per diem placement for students in Intensive Supports Programs
Financial Structure
Draft Agreement Summary
5
• 3rd party expert to make recommendation
• All student placement decisions are made by Case Conference Committee
Dispute Resolution
• New entities added by majority vote of commission
• Written notice required 1 year in advance of withdraw
• Co-termination with innovation agreement
• Cooperative dissolved by unanimous vote of governing commission
Membership & Dissolution
• July 1, 2019 to June 30, 2024
• Automatically renewed for successive periods of 1 year
Effective Date & Term
6
1 Kindezi Academy & Enlace Academy
2 Urban Act Academy
3 Ignite Achievement Academy
4 Matchbook Learning
Potential Partner Schools
5 Emma Donnan Elementary
Staffing Capacity
7
SY 2017–18 SY 2018–19 SY 2019–20
VacanciesAverage
Days OpenVacancies
Average
Days OpenVacancies
Average
Days Open
All
Vacancies311 55 696 43 267 39
Special Ed. 45 85 116 42 36 34
Over the last 3 years, the average time to fill a special ed. vacancy has
decreased from 85 days to 34 days
All vacancies spiked in 2018–19 due to Reinventing High Schools
When compared to 2017-2018, there are 20% less vacancies in special
ed. this staffing season
*2017–18 data from SearchSoft & 2018–20 data from IPS Staffing Planning document.
IPS Teacher Staffing Data
Next Steps
8
03
02
01 Finalize Agreement
Return to Commissioners for Approval
Launch Cooperative Services
Collaborative Special Education Vision
10
All students will receive
high-quality, equitable
special education services
at the school of their choice,
regardless of school type.
“
”
11 Rationale
Collaborative Special Education Vision
Effective:
Helpful for difficult-to-fill roles and services
Efficient:
Shared resources vs. duplication
Equitable:
Students access quality services across LEAs
Expected:
Many families are assuming this exists
12 Preferred Option
Transfer Tuition Agreements
Allow students to transfer
Limited in scope
Inefficient and cumbersome
Joint Services Cooperative
Allows transfers and shared services
Largest Corp. is administering LEA
(IPS)
Economies of scale and equity
InterlocalAgreement
Allows transfers and shared services
Involves creation of new agency
More egalitarian in nature
Collaborative Special Education Vision
13
Name Members Administering Corporation
Joint Educational Services in Special
Education (JESSE)
Argus School Corporation
Culver Community Schools
John Glenn Schools
Knox Community Schools
North Judson Schools
San Pierre School Corporation
Plymouth School Corporation
Triton School Corporation
Union North School Corporation
Plymouth School Corporation
Hamilton Boone Madison Cooperative
(HBM)
Frankton Lapel Community Schools
Hamilton Heights School Corporation
Noblesville Schools
Options Charter School
Sheridan Community Schools
South Madison Schools
Noblesville School Corporation
Kokomo Area Special Education
Cooperative (KASEC)
Northwestern School Corporation
Taylor School Corporation
Eastern School Corporation
Maconaquah School Corporation
Tipton Community Schools
Tri Central School Corporation
Western School Corporation
Western School Corporation
Boone-Clinton-North West Hendricks Joint
Services (BCNWH)
Clinton Central School Corporation
Clinton Prairie School Corporation
North West Hendricks School Corporation
Rossville Consolidated Schools
Western Boone School Corporation
Lebanon School Corporation
Lebanon School Corporation
Examples of Similar Structures In Indiana
Collaborative Special Education Vision
Innovation & Special Education
IPS provides special education services to all students in IPS LEA.
Innovation charters provide special education services in their LEAs.
At schools with split LEAs, IPS and Innovation schools collaborate.
Innovation schools have identified a need for special education support.
15 Current State
Note: Local Education Agency (LEA)
16 Special Programs
Intensive Supports
Classroom
(Autism Spectrum
Disorder)
Intensive Supports
Classroom
(Emotional
Disability)
Life Skills & Arches ROOTS REACH
Continuum of
Services
Special Program
Breakdown
• Certified Teacher
• Assistant (2)
• Speech Language
Pathologist
• Occupational
Therapist
• Physical Therapist
• Nurse
• Instructional Coach
• Behavior Coach
• Autism Specialist
• Mini-Bus Driver
• Mini Bus
• Specialized
Curriculum and Staff
Training
• Supplies
• Technology
• Certified Teacher
• Assistant
• Speech Language
Pathologist
• Occupational
Therapist
• Physical Therapist
• Behavior
Specialist
• Instructional Coach
• Coordinator
• Gallahue
Counselor
• Supplies
• Technology
• Certified Teacher
• Assistant (2)
• Speech Language
Pathologist
• Occupational
Therapist
• Physical Therapist
• Nurse
• Instructional Coach
• Job Coach
• Coordinator
• Mini-Bus Driver
• Mini Bus
• Specialized
Curriculum and Staff
Training
• Supplies
• Technology
• Certified Teacher
• Assistant
• Therapist
• Psychologist
• Speech
Language
Pathologist
• Occupational
Therapist
• Physical Therapist
• Special Teachers
• Psychiatrist
• Family Counselor
• Specialist
• Coordinator
• Dean
• Admin. Associate
• Supplies
• Technology
• Certified Teacher
• Registered Behavior
Technician 1:1
• Speech Language
Pathologist
• Occupational
Therapist
• Physical Therapist
• Instructional Coach
• Behavior Coach
• Autism Specialist
• Mini-Bus Driver
• Mini Bus
• Specialized
Curriculum and
Staff Training
• Supplies
• Technology
LESS RESTRICTIVE MORE RESTRICTIVE
Special Education Continuum of Services
17 Placement Costs (Update May 2019)
Special Education Continuum of Services
Arches
ASD -
Intensive
Support
ED -
Intensive
Supports
Life Skills ROOTSASD -
Reach
Approx. Annual
cost per student$19,484.75 $23,944.50 $22,519.25 $24,410.25 $36,888.60 $51,929.06
Approx. Per Diem
cost per student$108.25 $133.03 $125.11 $135.61 $204.94 $288.49
18
Intensive Supports
Classroom
(Autism Spectrum
Disorder)
Intensive Supports
Classroom
(Emotional Disability)
Life Skills & Arches ROOTS REACH
Special
Programs
Location
• Francis W. Parker
School 56
• Henry W. Longfellow
Medical/STEM Middle
School 28
• Rousseau McClellan
School 91
• Brookside School 54
• Eleanor Skillen School
34
• George S. Buck School
94
• James A. Garfield
School 31
• James Whitcomb Riley
School 43
• Matchnook Learning @
Wendell Phillips School
63
• Arlington Middle School
• Center for Inquiry School
27
• Eleanor Skillen School 34
• George S. Buck School 94
• Global Preparatory
Academy @ Riverside 44
• Harshman Middle School
• James Russell Lowell
School 51
• Henry W. Longfellow
Medical/STEM Middle
School 28
• Louis B. Russell Jr. School
48
• Northwest Middle School
• Paul I. Miller School 114
• Thomas Gregg
Neighborhood School
• Mcfarland
Middle
School
• James A.
Garfield School
31
Locations
Special Education Continuum of Services
Joint Services Cooperative
19 Total Admin Cost (May 2019 Update)
Administrative Cost Itinerant & Legal Services Total Shared Cost
Cooperative
Cost (High)$190,622.80 $64,180.00 $254,802.80
Cooperative
Cost (Low)$106,287.80 $64,180.00 $170,467.80
Explanation/
Cost
Breakdown
1. Administrative Cost will
fluctuate based on the
amount of LEA’s represented
in the cooperative.
2. Includes:
Cooperative Personnel
Professional Development
Indirect Cost (1%)
1. Risk Management
(Legal/Insurance)
2. Itinerant Services are
fixed and accessible per
student need.
Total Admin Cost (High) reflects the
administering LEA’s full capacity to
operate a joint services cooperative.
Total Admin Cost (Low) reflects the
administering LEA’s skeletal capacity to
operate a joint services cooperative.
Total Shared Cost will be assessed to
each Participating Entity based on the
Participating Entity’s proportion of the
total Participating Entities’ Average
Daily Membership (ADM).
Joint Services Cooperative
20 Fee Structures
Tuition Transfer with
Retainage Flat Fee Transfer Traditional/Retainage
Description Cost/day tuition transfer based on
student need of more restrictive
placement
Shared administrative cost based
on ADM count
Flat fee transfer based on student
need of more restrictive placement
Shared program cost based on
ADM count
Shared administrative cost based
on ADM count
Recommendation 1 2 3
Reasoning Programmatic increases would be
covered
Protects against program and
administrative cost need
fluctuations
Reduced need for overcharge due
to unknown variables
Allows sustainability
Programmatic increases would be
covered
No protection against program and
administrative need fluctuations
Capacity of programs not
sustainable for administering LEA
Complex due to mobility of IPS
district
Less flexibility with payment
structures
Capacity of programs not
sustainable for administering LEA
Joint Services Cooperative
21 Cost Calculations
Costs
Ensures
Innovational
Schools pay
full actual
costs for
services
rendered
Based on
2018–19
Budgeted and
Actual Costs
True-Up
Occurs during
Quarter 4
Cooperative
Agreement
Language will
be general
Will change
each year
Joint Services Cooperative
23 Revenue Sources to Consider
General Tuition Support
Additional Pupil Count (APC) State Special Education Grant
IDEA Part B Federal Grant
Medicaid Reimbursement
Other
Joint Services Cooperative
Medicaid Reimbursement
❑ IPS currently receives on average $425 per special education student
Includes direct service and administrative claiming
❑ The Joint Services Cooperative estimates approximately 410 special
education students may be represented.
Approximately $175,000
Resource:
https://www.doe.in.gov/sites/default/files/specialed/school-corp-medicaid-reportsfy-
2019fytd12-31-18.pdf
24 Revenue Sources to Consider
Joint Services Cooperative
Potential Tuition Transfer for one (1) student placed in an Autism
Spectrum Disorder or Emotional Disability - Intensive Support program
25 Revenue Sources to Consider to Offset Tuition Transfer
Potential Tuition Transfer: Approx. $24,000
General Tuition Support Approx. $8,000
Additional Pupil Count (APC) Special Education Grant Approx. $9,000
Other (IDEA Part B Federal Grant - Indirect Cost) Approx. $7,000
Total: Approx. $24,000