QuickBooks Unlimited

Strategies for the Retail Environment

Agenda

QuickBooks “Know-How” WASP Bar-Code Scanners MS Retail Mgmt Solutions dESCO Dispatch and

Service Scheduling

Which Version of QuickBooks?

Chart of Accounts

Balance Sheet Assets

Operating Cash

Accounts Receivable

Furniture, Fixtures & Equipment

Buildings

Inventory

Liabilities

Sales Tax Payable

Accounts Payable

Payroll Taxes Payable

Loans Payable

Equity

Capital Stock

Add’l Paid-In Capital

Accumulated Earnings

Profit & Loss Income Sales Returns & Allowances Misc. Income

Cost of Goods Sold Materials/Supplies Contract Labor Direct Labor

Expenses Advertising Bank Charges Office Supplies Payroll Wages/Taxes Rent Utilities

Bookkeeper’s Focus

1. Reconciling Accounts2. Verifying Account Balances3. Tracking detailed

information4. Tracking deadlines5. Tracking Cash Flow needs

Balance Sheet Assets Operating Cash Accounts Receivable Furniture, Fixtures & Equipt Buildings Inventory

Liabilities Sales Tax Payable Accounts Payable Payroll Taxes Payable Loans Payable

Equity Capital Stock Add’l Paid-In Capital Accumulated Earnings

Manager’s Focus

1. Profit Margins2. Employee Accountability 3. Job-costing4. Budgeting 5. Performance Evaluations

Profit & Loss Income Sales Returns & Allowances Misc. Income

Cost of Goods Sold Materials/Supplies for Resale Contract Labor Direct Labor

Expenses Advertising Bank Charges Office Supplies Payroll Wages/Taxes Rent Utilities

Tracking Divisions and Locations

Use “SubAccounts” for Departments

Example 1 Example 2

Professional Services Job Labor Costs

When creating or editing an account, be sure to mark the “Subaccount of” box

Use “Class” for Locations

Example 1 Example 2

NE Office / SW Office Truck 1 / Truck 2

Items vs. Expenses

B) When you “create” items, you will be required to select Expense/Income accounts for summarizing “purchasing” and “sales” activities. These designations also dictate where the transactions will appear on your Profit & Loss Reports.

A) Use the “Items” tab for job-related/direct costs.

This method will produce more accurate job-costing reports in QuickBooks.

A) Use the “Expenses” tab for admin costs

Both Methods ultimately affect the same Profit & Loss Accounts, but “Items” enhance the “Profit & Loss by Job” Report

Reporting

Profit & Loss (Standard) Profit & Loss by Division (Class) Profit & Loss by Job Sales (by Item) Inventory – Item Profitability Inventory - Stock Status (by Item)

Quantity comes from “Sales Receipts, Invoice and Credit

Memo Transactions

Actual Cost: comes from “Bills” and

“Check” transactions (Average Cost)

Actual Revenue” comes from “Sales

Receipts” and “Invoice” Transactions

Employees & Sub-Contractors

Employee:Subject to Employment Taxes

Wages Reportable on a W-2

Sub-Contractor (Vendor):Not Subject to Employment Taxes

Earnings Reportable on a 1099

• Use “Timesheets” to track labor “job-costs” for employees AND sub-contractors.• Use “Timesheets” to track/bill for equipment hours

Tracking Workman’s Comp Codes(Assisted & Enhanced Payroll - ONLY)

Payroll ServiceEnhanced & Assisted - ONLY

Myth # 1 - QuickBooks is for Small Companies

Up to 20 Users – 14 User Roles Terminal Services/Remote Access “Consolidated Financials” for multiple-companies Built for Networking vInventory and TrueCommerce

Myth # 2 - QuickBooks Enterprise

Managing or Manipulating Progress ?

What does your business-process cost ?

Trace the steps of any transaction

Who is held accountable ?

Create job-descriptions that define attainable numbers

Why invest in Technology ?

Access to Real-Time Data, Avoid Duplication, Sync. Front to Back

When will I be Profitable ?

Assess Return on Investment, little things can mean allot

Where do I start ?

Ask staff to create a “wish list”

Retail Solution - Alternative # 1

Laser Wireless CCD

QuickBooks + WASP Bar-Code Scanners

Wasp Barcode – The Company

Barcode, data collection & tracking solutions

Focused on small business Profitable growth since 1994 Over 200,000 customers

What’s a barcode?

Simply, a graphic representation of data Barcodes come in different forms and sizes Thickness & spacing of black lines and white space

is important Read (scanned) by a line of light (scanner)

Scanner ‘reads’ the graphic and converts to the underlying data

ABC123

Why use a barcode? Quickly and accurately…

Item # Description Location Qty123456 1.5" Gear Spindle 2-1-5-3 1321123457 2" Gear Spindle 2-10-6-1 54123458 2.5" Gear Spindle 2-8-6-1 6574123459 3" Gear Spindle 3-1-20-6 789

2) Link to backend database to lookup more information

1) Input data to applications (Excel or Inventory…)

Wide selection of solutions

Fea

ture

s

Performance

Range of barcode scanners

WWR2900Contact scanner

Contact to 1.5” away

WCS8900Up to 12” away

WLS9500Up to 29” away

WWS800/850Up to 25” awayBase station

Corded scanners

Cordless scanners

WCS3900

WWS500Up to 12” awayUSB adaptor

Multi-angle, POS

WPA150

Pen CCD Laser

Mobile ability Application on handheld Scan and update remotely Synch back with PC

Mobile scanning devices

WDT2200Low cost inventory solution

WDT3200Flagship device for inventory

WPA1200Ideal PDA form for asset tracking or inventory

Range of Barcode Printers

Wasp CountIt Solution

Simple inventory counting & reconciliation Quantity and location of inventory

Mobile solution integrated with QuickBooks Wizard driven interface

Save time and money Reduce time and increase accuracy of counting

inventory

How it works with QB

Easy process: Download inventory data from QuickBooks

Create barcode labels (from application) Load onto Wasp mobile scanning device Scan, count & verify on-hand inventory & location Synch with PC and send accurate inventory level to

QuickBooks Create exception report if needed

Eliminate the inefficiency of a paper system

Retail Solution - Alternative # 2

QuickBooks + MS Retail Mgmt Solution

Demo Link: http://www.microsoft.com/BusinessSolutions/RetailManagementSystem/Demos/mainui_index.html

Integrating MS RMS

Step 2 - Make Deposits/Pay Bills in QuickBooks

Step 3 - Manage Inventory

Step 1 - Enter Sales Receipts/Receiving (in RMS) and Sync with QuickBooks (Daily)

Getting StartedSimply upload your QuickBooks “Items, Customers & Vendors” and begin:

Professional Svcs - Alternative # 3

QuickBooks + Electronic Service Control

Solution Overview

** Integrates with SCP’s Ordering System **

• Competitive Advantages & Brand Attributes:•In-house Development, Support, and Training•26+ Years In Business•First Service Package to Integrate with QuickBooks

• QuickBooks Integration Overview:•Customer, Job, Vendors, Accounts Payable, Invoicing Integration

• Critical Mid-Market Customer Needs Addressed:•Tracking Industry Specific Account Information•Tracking Warranty and Equipment Information•Efficiently Scheduling Service Calls•Tracking The Progress of Service Calls•Scheduling the Closest Technician•Tracking and Reporting on Account Service History•Streamlining Information Flow to the Service Tech in the Field•Automated Billing for Recurring Service Contracts•Multi-Warehouse Inventory, Bar Code Scanning, Serial Number Tracking

Solution Overview

"Building Complete Business Solutions for QuickBooks Users"

Dawn Scranton CQAinfo@accountingdirectors.com

www.accountingdirectors.com5121 Palo Verde PlWest Palm Beach, FL 33415(O) 561.683.3497 (F) 561.683.1191

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