Sharing Microsoft RMS Data with QuickBooks
-
Upload
drqbooks -
Category
Technology
-
view
823 -
download
0
description
Transcript of Sharing Microsoft RMS Data with QuickBooks
QuickBooks Unlimited
Strategies for the Retail Environment
Agenda
QuickBooks “Know-How” WASP Bar-Code Scanners MS Retail Mgmt Solutions dESCO Dispatch and
Service Scheduling
Which Version of QuickBooks?
Chart of Accounts
Balance Sheet Assets
Operating Cash
Accounts Receivable
Furniture, Fixtures & Equipment
Buildings
Inventory
Liabilities
Sales Tax Payable
Accounts Payable
Payroll Taxes Payable
Loans Payable
Equity
Capital Stock
Add’l Paid-In Capital
Accumulated Earnings
Profit & Loss Income Sales Returns & Allowances Misc. Income
Cost of Goods Sold Materials/Supplies Contract Labor Direct Labor
Expenses Advertising Bank Charges Office Supplies Payroll Wages/Taxes Rent Utilities
Bookkeeper’s Focus
1. Reconciling Accounts2. Verifying Account Balances3. Tracking detailed
information4. Tracking deadlines5. Tracking Cash Flow needs
Balance Sheet Assets Operating Cash Accounts Receivable Furniture, Fixtures & Equipt Buildings Inventory
Liabilities Sales Tax Payable Accounts Payable Payroll Taxes Payable Loans Payable
Equity Capital Stock Add’l Paid-In Capital Accumulated Earnings
Manager’s Focus
1. Profit Margins2. Employee Accountability 3. Job-costing4. Budgeting 5. Performance Evaluations
Profit & Loss Income Sales Returns & Allowances Misc. Income
Cost of Goods Sold Materials/Supplies for Resale Contract Labor Direct Labor
Expenses Advertising Bank Charges Office Supplies Payroll Wages/Taxes Rent Utilities
Tracking Divisions and Locations
Use “SubAccounts” for Departments
Example 1 Example 2
Professional Services Job Labor Costs
When creating or editing an account, be sure to mark the “Subaccount of” box
Use “Class” for Locations
Example 1 Example 2
NE Office / SW Office Truck 1 / Truck 2
Items vs. Expenses
B) When you “create” items, you will be required to select Expense/Income accounts for summarizing “purchasing” and “sales” activities. These designations also dictate where the transactions will appear on your Profit & Loss Reports.
A) Use the “Items” tab for job-related/direct costs.
This method will produce more accurate job-costing reports in QuickBooks.
A) Use the “Expenses” tab for admin costs
Both Methods ultimately affect the same Profit & Loss Accounts, but “Items” enhance the “Profit & Loss by Job” Report
Reporting
Profit & Loss (Standard) Profit & Loss by Division (Class) Profit & Loss by Job Sales (by Item) Inventory – Item Profitability Inventory - Stock Status (by Item)
Quantity comes from “Sales Receipts, Invoice and Credit
Memo Transactions
Actual Cost: comes from “Bills” and
“Check” transactions (Average Cost)
Actual Revenue” comes from “Sales
Receipts” and “Invoice” Transactions
Employees & Sub-Contractors
Employee:Subject to Employment Taxes
Wages Reportable on a W-2
Sub-Contractor (Vendor):Not Subject to Employment Taxes
Earnings Reportable on a 1099
• Use “Timesheets” to track labor “job-costs” for employees AND sub-contractors.• Use “Timesheets” to track/bill for equipment hours
Tracking Workman’s Comp Codes(Assisted & Enhanced Payroll - ONLY)
Payroll ServiceEnhanced & Assisted - ONLY
Myth # 1 - QuickBooks is for Small Companies
Up to 20 Users – 14 User Roles Terminal Services/Remote Access “Consolidated Financials” for multiple-companies Built for Networking vInventory and TrueCommerce
Myth # 2 - QuickBooks Enterprise
Managing or Manipulating Progress ?
What does your business-process cost ?
Trace the steps of any transaction
Who is held accountable ?
Create job-descriptions that define attainable numbers
Why invest in Technology ?
Access to Real-Time Data, Avoid Duplication, Sync. Front to Back
When will I be Profitable ?
Assess Return on Investment, little things can mean allot
Where do I start ?
Ask staff to create a “wish list”
Retail Solution - Alternative # 1
Laser Wireless CCD
QuickBooks + WASP Bar-Code Scanners
Wasp Barcode – The Company
Barcode, data collection & tracking solutions
Focused on small business Profitable growth since 1994 Over 200,000 customers
What’s a barcode?
Simply, a graphic representation of data Barcodes come in different forms and sizes Thickness & spacing of black lines and white space
is important Read (scanned) by a line of light (scanner)
Scanner ‘reads’ the graphic and converts to the underlying data
ABC123
Why use a barcode? Quickly and accurately…
Item # Description Location Qty123456 1.5" Gear Spindle 2-1-5-3 1321123457 2" Gear Spindle 2-10-6-1 54123458 2.5" Gear Spindle 2-8-6-1 6574123459 3" Gear Spindle 3-1-20-6 789
2) Link to backend database to lookup more information
1) Input data to applications (Excel or Inventory…)
Wide selection of solutions
Fea
ture
s
Performance
Range of barcode scanners
WWR2900Contact scanner
Contact to 1.5” away
WCS8900Up to 12” away
WLS9500Up to 29” away
WWS800/850Up to 25” awayBase station
Corded scanners
Cordless scanners
WCS3900
WWS500Up to 12” awayUSB adaptor
Multi-angle, POS
WPA150
Pen CCD Laser
Mobile ability Application on handheld Scan and update remotely Synch back with PC
Mobile scanning devices
WDT2200Low cost inventory solution
WDT3200Flagship device for inventory
WPA1200Ideal PDA form for asset tracking or inventory
Range of Barcode Printers
Wasp CountIt Solution
Simple inventory counting & reconciliation Quantity and location of inventory
Mobile solution integrated with QuickBooks Wizard driven interface
Save time and money Reduce time and increase accuracy of counting
inventory
How it works with QB
Easy process: Download inventory data from QuickBooks
Create barcode labels (from application) Load onto Wasp mobile scanning device Scan, count & verify on-hand inventory & location Synch with PC and send accurate inventory level to
QuickBooks Create exception report if needed
Eliminate the inefficiency of a paper system
Retail Solution - Alternative # 2
QuickBooks + MS Retail Mgmt Solution
Demo Link: http://www.microsoft.com/BusinessSolutions/RetailManagementSystem/Demos/mainui_index.html
Integrating MS RMS
Step 2 - Make Deposits/Pay Bills in QuickBooks
Step 3 - Manage Inventory
Step 1 - Enter Sales Receipts/Receiving (in RMS) and Sync with QuickBooks (Daily)
Getting StartedSimply upload your QuickBooks “Items, Customers & Vendors” and begin:
Professional Svcs - Alternative # 3
QuickBooks + Electronic Service Control
Solution Overview
** Integrates with SCP’s Ordering System **
• Competitive Advantages & Brand Attributes:•In-house Development, Support, and Training•26+ Years In Business•First Service Package to Integrate with QuickBooks
• QuickBooks Integration Overview:•Customer, Job, Vendors, Accounts Payable, Invoicing Integration
• Critical Mid-Market Customer Needs Addressed:•Tracking Industry Specific Account Information•Tracking Warranty and Equipment Information•Efficiently Scheduling Service Calls•Tracking The Progress of Service Calls•Scheduling the Closest Technician•Tracking and Reporting on Account Service History•Streamlining Information Flow to the Service Tech in the Field•Automated Billing for Recurring Service Contracts•Multi-Warehouse Inventory, Bar Code Scanning, Serial Number Tracking
Solution Overview
"Building Complete Business Solutions for QuickBooks Users"
Dawn Scranton [email protected]
www.accountingdirectors.com5121 Palo Verde PlWest Palm Beach, FL 33415(O) 561.683.3497 (F) 561.683.1191
QUESTIONS ?
* QuickBooks Support/Review
* QuickBooks Training
* Data File Repair/Split/Merge
* Technology Evaluations
* Boxed/Custom Solutions