Protect your online data with IRMS

#SPSBE20Jethro SeghersApril 26th, 2014

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Twitter: @jseghersE-mail: jethro.seghers@j-solutions.beE-mail: jethros@bittitan.comBlog: http://blog.j-solutions.beBlog: http://www.office365tipoftheday.com Office 365 MVPBlogger

Program Manager

• Data Security? Why? What?

• How does IRMS fit in this story

• Demos

• Q&A

Agenda

What is Data Security ?

The protection of data from

• Unauthorized (accidental or intentional)

• Modification

• Destruction

• Disclosure

Data Security

Some numbers

Authorisation

Authorisation -> Increase

Modification Use of SharePoint Rights Define Custom Groups Define Custom Access Levels Record Management Version Control …

Destruction Use of SharePoint Rights Define Custom Groups Define Custom Access Levels e.g. Contribute without delete

Record Management Use of Recycle Bin

Level 1 : 90 days Level 2 : 90 days

…

Disclosure Goal: Prevent from data travelling in the company or even leaving the company to people who have no access to it.

Mechanism to prevent sensitive data to print to a printer, send to a mailbox, downloaded on a computer, …

Data Loss Prevention Exchange Feature Prevents sensitive data who’s definition is defined by a regular expression to be send

Based on rules Overrule is possible with a business justification

Information Rights Management

How does this look in Exchange/Online

How does this look for recipient

What about SharePoint/Online

What needs to be done for SPO Enable Windows Azure AD Rights Management

Activate it on Document Library

Define Information Protection

DEMO

Caveats Only for internal authenticated users Only the following document types are supported PDF The 97-2003 file formats for the following Microsoft Office programs:

Word, Excel, and PowerPoint The Office Open XML formats for the following Microsoft Office

programs: Word, Excel, and PowerPoint The XML Paper Specification (XPS) format

External? Free RMS https://portal.aadrm.com/ I can protect any file type I can consume protected files on devices important to me

I can share with anyone Initially, I can share with any business user; they can sign up for free

RMS I can eventually share with any individual (e.g.  MS Account, Google

IDs in CY14)

DEMO

Thank you!