SharePoint Saturday Belgium 2014 - Protect your online data with IRMS
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Transcript of SharePoint Saturday Belgium 2014 - Protect your online data with IRMS
Protect your online data with IRMS
#SPSBE20Jethro SeghersApril 26th, 2014
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Twitter: @jseghersE-mail: [email protected]: [email protected]: http://blog.j-solutions.beBlog: http://www.office365tipoftheday.com Office 365 MVPBlogger
Program Manager
• Data Security? Why? What?
• How does IRMS fit in this story
• Demos
• Q&A
Agenda
What is Data Security ?
The protection of data from
• Unauthorized (accidental or intentional)
• Modification
• Destruction
• Disclosure
Data Security
Some numbers
Authorisation
Authorisation -> Increase
Modification Use of SharePoint Rights Define Custom Groups Define Custom Access Levels Record Management Version Control …
Destruction Use of SharePoint Rights Define Custom Groups Define Custom Access Levels e.g. Contribute without delete
Record Management Use of Recycle Bin
Level 1 : 90 days Level 2 : 90 days
…
Disclosure Goal: Prevent from data travelling in the company or even leaving the company to people who have no access to it.
Mechanism to prevent sensitive data to print to a printer, send to a mailbox, downloaded on a computer, …
Data Loss Prevention Exchange Feature Prevents sensitive data who’s definition is defined by a regular expression to be send
Based on rules Overrule is possible with a business justification
Information Rights Management
How does this look in Exchange/Online
How does this look for recipient
What about SharePoint/Online
What needs to be done for SPO Enable Windows Azure AD Rights Management
Activate it on Document Library
Define Information Protection
DEMO
Caveats Only for internal authenticated users Only the following document types are supported PDF The 97-2003 file formats for the following Microsoft Office programs:
Word, Excel, and PowerPoint The Office Open XML formats for the following Microsoft Office
programs: Word, Excel, and PowerPoint The XML Paper Specification (XPS) format
External? Free RMS https://portal.aadrm.com/ I can protect any file type I can consume protected files on devices important to me
I can share with anyone Initially, I can share with any business user; they can sign up for free
RMS I can eventually share with any individual (e.g. MS Account, Google
IDs in CY14)
DEMO
Thank you!