SharePoint 2013 Search

Ashley Hillierwww.shillier.com

ashley@scothillier.net

“No-Code Developer”

Scot Hillier Technical Solutions, LLC

@AshleyKHillier ashley@scothillier.net

About Me

The Power of Search Crawled Properties Managed Properties Keyword Query Language Creating a New Search Link

Agenda

A SharePoint farm is complexDifficult to find things across farm

Data Challenges

Ask SharePoint Search the right questions

Learn to solve common problems:

◦ Show me my tasks◦ Show me all events◦ Show me documents I have authored

The Power of Search

The Power of Search

Service application in Central Administration Manage content sources Set crawl schedule

Search Service Application

Search Service Application

Central Administration

Search Service Application

Content Sources ◦ SharePoint◦ Databases

Crawl Log◦ Summary of items

crawled per content source

Search Schema◦ Crawled Properties◦ Managed Properties

SSA Navigation

Created in the Search Service Application

Indexer crawls repositories

Title, Author, Modified Date, etc.

Crawled Properties

Crawled Properties

Managed Properties are defined in SharePoint◦ Search Service Application◦ Site Collection

Mapped to one or more crawled properties Site Columns become Managed properties

Managed Properties

Type of Field Crawled Managed

Publishing ows_r_<4 letters> OWS<4-letters>

Managed Metadata

ows_taxId owsstaxid

Others Ows_q_<4 letter code> OWS<4 letters>

Property Description

Alias Friendly names

Multi-valued Can have multiple values

Queryable Can be used in property-based searches

Refinable Can be used as a refiner

Retrievable Can be returned in the results

Searchable Includes the value of the managed property in the search index

Sortable Can be used for sorting results

Type The data type of the managed property

Managed Properties

Limitations◦ Text only◦ Cannot be “Sortable”◦ Cannot be “Refinable”

Pre-Defined Managed Properties Re-Indexing Sites and Lists

Site Collection Managed Properties

Managed Properties

Edit a Managed Property

Edit Mappings

Keyword Query Language◦ Primary query language of SharePoint 2013

FAST Query Language◦ Still available

SQL Query◦ Removed from the product

Keyword Query Language (KQL)

Managed properties Property restrictions

◦ >◦ <◦ =◦ : (“contains”)

Elements of KQL

Title : SharePoint

Author = Administrator

Boolean operators◦ Combine elements◦ Make more restrictive queries

Free Text keywords or phrases

Elements of KQL

Title : SharePoint OR Author = Administrator

Familiar form of KQL◦Used in common search engines

Typing words and phrases into Search Center◦Hospitality◦“New England Hospitality”

Leverages Property Restrictions and Boolean Operators

Free-Text KQL

Leverages managed properties from SharePoint

Returns results based on a specified condition

Uses built-in and custom managed properties for powerful, effective solutions

Property Based KQL

<property name><property operator><property value>

Title : Sharepoint

Quick, powerful solutions to common issues

1. Run a KQL search2. Grab URL from the browser3. Expose as a hyperlink on a site

Hyperlink-Based Solutions

Using KQL

Built In Managed Property

ContentClass:STS_List◦ Custom List

ContentClass:STS_ListItem◦ Custom List Item

ContentClass:STS_Web◦ Site

ContentClass

k=ContentClass%3ASTS%5Flistitem%5Ftask

• Copy out entire URL from the search results.

• Navigate to Site where you want to place the Hyperlink

Scopes of information in SharePoint◦ Previous versions of SharePoint

Scopes◦ SharePoint 2013

Result Sources Search Results pages

◦ Customized for a Result Source◦ Added to Search Navigation

Search Navigation Links

Site Settings of Search Site Collection Create a new Result Source

Creating a Custom Result Source

Inside the new Result Source

Using the Query Builder

Site Contents of Search Site Collection◦ Pages library◦ Create page “taskresults.aspx”

Create a New Search Results Page

Edit Search Results web part on taskresults.aspx

Add Result Source to Results Page

Site Settings of Search Site Collection Search Settings

Add Link to Search Navigation

Add Link to Search Navigation

Crawled and Managed Properties Ask Search the right questions using KQL Hyperlink-Based Solutions Creating Result Sources for Search Center

Summary