Sacramento City College

Budget Committee Handbook

October 22, 2001

Committee Charge

Establishes and recommends criteria to evaluate requests for budget allocations as well as procedures and calendars used in the college budget process. Recommends allocations of the moneys available in the college discretionary funds; reviews proposed non-block grant budget requests.

College Budget Committee

Recommends allocations of the College Discretionary Fund (CDF) for equipment purchases, base increases (permanent and one-time-only), use of instructional support accounts (equipment maintenance, laundry, etc) and allocation of the Educational Enrichment Program (EEP).

College Revenue SourcesCollege Discretionary Fund (CDF)

Educational Enrichment Program (EEP)

Categorical Programs and Special Projects

College Discretionary Fund (CDF)

Funds allocated to the college for operational costs such as:supplies, student help,

equipment, travel, and temporary classified staff

College Discretionary Fund (CDF) Funding Formula

Full Service College Base+

Weekly Student Contact Hours (WSCH)+

Building Square Footage+

Book Value of Equipment+

Regular Staff FTE

Educational Enrichment Program (EEP)

Income from extracurricular activities and college auxiliary services such as the College Store and Vending Commissions

Supports: extensions of classroom instruction student-centered, student-focused

activities

Categorical Programs and Special Projects

Restricted funds that must be used in compliance with guidelines structured by the funding source.

Examples: VTEA Matriculation DSPS

Budget Development Process

Unit Budget Requirements

Call For Requests

Budget Committee Review &

Deliberations

Budget Committee Recommendation

College Budget

Development Cycle

Budget Development Process Administrative Services issues a

call for requests in October for the following budget year

Requests for: Funding Base Equipment Support Accounts EEP

Budget Development Process Areas develop requests All requests must be justified by:

program changes enrollment increases changes in instructional delivery relationship to unit plan

Budget Development Process Area Managers and Department

Chairs prioritize requests for their entire organizational unit

Requests are forwarded to appropriate Vice President for review

Requests are forwarded to Vice President Administrative Services for review

Budget Development Process Request are forwarded to Budget

Committee Budget Committee breaks out into

subcommittees Base/EEP Equipment

Budget Development Process Budget Hearings/Forums are held

Representatives discuss their budget requests

Representatives respond to direct questions from the subcommittee

Budget Development Process Subcommittees deliberate and

prioritize recommendations

Subcommittees make recommendations to the full Budget Committee

Final recommendations to the College President

College Budget Committee

Tri-ChairsAdministration

ClassifiedFaculty

MembershipAdministrators

ClassifiedFacultyStudents

Subcommittees

EquipmentRequest

CDF BaseFunding Request

EEP BaseFunding Request

EquipmentSubcommittee

Base & EEPSubcommittee

Base & EEPSubcommittee

PrioritizeRequests

PrioritizeRequests

PrioritizeRequests

BudgetRecommendation

Budget Request Flowchart

PrepareBudget Request

Budget Request1 part form

DepartmentChair/Area

ManagerPending

Budget Request1 part form

Appropriate VicePresidentPending

Budget Request1 part form

Vice PresidentAdministrative

ServicesPending

Budget Request1 part form

BudgetCommittee

Pending

College Budget Development

TimelinesOctober - December•Call for Requests

•Unit-level Budget Development

Early JanuaryUnits Submit Budget Requeststo Appropriate Vice President

Late JanuaryAppropriate Vice Presidents

Forward Budget Requests to VicePresident of Administrative Svcs

Early FebruaryVice President of AdministrativeServices Presents Requests to the

College Budget Committee

February - MarchBudget Committee Hearings

andBudget Committee Deliberations

AprilBudget Committee

Recommendations Forwarded to College President