RESIDENCY 101RESIDENCY 101ERAS Overview

April 5, 2013

Jimmy Renfro, M.Ed.Lauren Griffin, M.S.

What IS ERAS?

Electronic Residency Application Service

The online common application for most AOA and ACGME internship and residency programs.

ERAS Online Application

• Main site/login: https://www.aamc.org/students/medstudents/eras/residency/

• Other useful areas of the site: • Click on “ERAS for Applicants Home” and

“USMG Residency Applicants” to search for resources to download

• Detailed User Guide and lots of great tutorials!• ERAS Help: myeras@aamc.org / (202) 862-6264

Costs to Consider

Be Prepared to Pay (based on 2013 fees):• $92 for first 10 programs, per Match (AOA,

ACGME), per specialty.

• Goes up incrementally per application after first 10 applied ($9-15-25 each)

• Board Transcripts are $70 each (one time fee, not per application)

• Consider all travel expenses! Estimate ~ $500 per visit

Matching Services

• NMS – National Matching Service.Used by osteopathic programs and students during osteopathic match for residency selection

• NRMP – National Resident Matching Program. Used by allopathic programs and students during the allopathic match for residency selection

• SF Match – San Francisco Matching Program. Early matching program for some Neurology and Ophthalmology residencies. This match does not utilize ERAS (but you may need ERAS for PGY-1)

What’s The Difference?

• ERAS is the application service

• NRMP, NMS & SF Match are the matching services

• You MUST register with the matching services separately in order to participate in their match

How Does ERAS Work?

• Applicants receive an electronic ‘Token’ (password) from their assigned Dean's office, and use it to access the MyERAS website.

• Applicants complete their ERAS application, select programs, assign supporting documents, and transmit their application to programs.

• Student Affairs/Career Services receives notification of completed application, and starts transmitting supporting documents:

• UNTHSC Academic Transcripts (by 8/30/13)• Letters of recommendation (at least 3, max of 4) *• Photos (ID photo can be used)• MSPE/Dean's Letters (National AAMC Date: 10/1/13 for

ACGME, 10/15/13 for AOA)

• Examining boards receive and process requests for score reports; UNTHSC cannot process these.

• Programs contact the ERAS Post Office on a daily basis to download application materials.

Components of ERAS

Direct ERAS Questions To…

ERAS Help Deskmyeras@aamc.org(202) 892-6264

1. Career Services ERAS HelpCareer Services ERAS HelpERAS@unthsc.edu

Letters of Recommendation

• Career Services maintains (5 years)• Shoot for 4-6, specialty-specific• Clinical Faculty!• “Confidential” status = Program perception!• LOR Request Form (for preceptor)• Summary Request (OrgSync) and other ERAS

resources: http://web.unthsc.edu/info/200305/career_services/411/erashttp://web.unthsc.edu/info/200305/career_services/411/eras

Personal Statements

• One page (appx. 650-900 words)

• Specific to your chosen specialty / career goals

• Components:• Explain your specialty choice and how you arrived at it, including a discussion of

medical school rotations, clerkships, and other experiences that helped you formulate your decision. Also, why medicine as a career?

• Describe what you are seeking in a residency program, i.e. research opportunities, specialized training/procedures, geographic location, etc.

• Discuss your career goals; what do you plan to do in your chosen field? How can the residency program help you achieve your goals?

• Send to Career Services for review

ERAS Timeline (estimated)

• July 1, 2013 – ‘Tokens’ are distributed by Student Affairs. AAMC/ERAS has to release them and will not do so any earlier. E-mail notification will come from ERAS.

• July 1, 2013 – Applicants can *begin* completion of the online common ERAS application.

• July 15, 2013 – Osteopathic programs begin accepting online applications (programs cannot view Dean’s Letters until 10/15)

• September 15, 2013 Allopathic (ACGME) programs begin receiving online applications.

• October 1, 2013MSPE/Dean’s Letter for ACGME applicants released (programs cannot view before this date).

• October 15, 2013 MSPE/Dean’s Letters for AOA applicants released (programs cannot view before this date).

ERAS Timeline (cont’d)

Anatomy of a Dean’s Letter

1. Identifying Information/Unique Characteristics (from ‘Student Profile’/CV information)

2. Academic History/Academic Progress (from Transcript/Curriculum)

• Clinical Comments – Final Evaluation“Summative” rather than “Formative” comments

3. Dean’s Summary (from Interview and Profile)

Online Sample > Career Services ‘ERAS’ PageCareer Services ‘ERAS’ Page

What Can I Do Now?

Now – August• Complete your Dean’s Interview• Complete your online ‘Student Profile’ –

REQUIRED two business days prior to interview

Now – April/Beginning of May• Set up meetings with Peer Advisors including

“Class Chat” panel sessions.

May – August• ERAS and Dean’s Letter Workshops (including

CV and Personal Statement writing)

Peer Advisors 2013

Name Specialty Location E-mailBhaidani, Beenish OB/GYN Chicago, IL bbhaidan@live.unthsc.edu

Cates, Robert Orthopaedic Surgery Rochester, MN rcates@live.unthsc.edu

Chouhan, Jyoti (JoJo) Surgery-Urology Brooklyn, NY jychouha@live.unthsc.edu

Eaton, Brent Anesthesiology Cleveland, OH beaton@live.unthsc.edu

Gibson, Zachary Emergency Medicine Phoenix, AZ zgibson@live.unthsc.edu

Kloven, Tyler Anesthesiology Oklahoma City, OK ttk0012@live.unthsc.edu

Luke, Rebecca Child Neurology Atlanta, GA rrepasky@live.unthsc.edu

McCormick, Kristen Taylor PM&R Chicago, IL krtaylor@live.unthsc.edu

Medlin, John (Ty) Anesthesiology Temple, TX jmedlin@live.unthsc.edu

Murray, Amanda OB/GYN San Antonio, TX amurray@live.unthsc.edu

Roitsch, Charles Pediatrics Birmingham, AL croitsch@live.unthsc.edu

Russell, Douglas Surgery-Urology Lubbock, TX dorussel@live.unthsc.edu

Swanson, Wade Emergency Medicine Jackson, MS wswanson@live.unthsc.edu

William, Benecia PM&R Dallas, TX bewillia@live.unthsc.edu

What Can I Do Now?

Now – June• Continue to work on CV & Personal Statement

Now – July• More residency counseling with Eryn Loney and Dr.

Nash. Determine specialty(ies) and best courses of action for when it comes time to apply.

What Can I Do Now?

Now – Fall 2013• Continue to request letters of recommendation

May – September• Dean’s Letters are written – students review

** Direct all ERAS and Dean’s Letter questions to Career Services **

Things to Remember

• Your UNTHSC “Live” account is the official mode of communication during 4th year

• Keep good records

• Always check program deadline dates

• Our goal is to respond back to you within two business days during the work week. Just keep in mind the size of the class and volume of records! During the busiest ERAS/Dean’s Letter period (May-August) it may take us several days to get through all the requests.

Resources and Contact Info

Jimmy Renfro Lauren Griffin

Assistant Director, Career Services Coordinator, Career ServicesEAD 116-B EAD 110-B(817) 735-2501 (817) 735-2201James.Renfro@unthsc.edu Lauren.Griffin@unthsc.edu

For CV, Personal Statement, and other ERAS help:

http://web.unthsc.edu/departments/studentaffairs/careerservices

General ERAS inquiries: ERAS@unthsc.edu