RefRefWorksWorksBEd Library Workshop

RefRefWorksWorks Web-based Bibliographic Management ToolWeb-based Bibliographic Management Tool Create your own reference databasesCreate your own reference databases Import references from library catalogues & Import references from library catalogues &

databasesdatabases Manage & organize your references in foldersManage & organize your references in folders Search your references Search your references Adding your own keywords & commentsAdding your own keywords & comments Create reference list of preferred styleCreate reference list of preferred style Accessible by computers connected to InternetAccessible by computers connected to Internet

Create your Create your RefRefWorksWorks accountaccount

Create/Access your Create/Access your RefRefWorksWorks accountaccount

Click the Refworks link at library homepageClick the Refworks link at library homepage

RefRefWorksWorks Login Login

Useful Help for RefWorks

1.RefWorks User Login for HKIEdUser Login for HKIEd

2.2.Choose LanguageChoose Language

3.3.Sign up / LoginSign up / Login

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Sign up a new RefWorks account

Fill in the information to register

The menu bar allows you to access all functionalities of RefWorks. Simply move your mouse pointer over the entries and further options will drop down.

Input Record ManuallyInput Record Manually Add references to RefWorks manually

References > Add New Reference View fields used by> e.g. APA Select Ref Type >

e.g. Book, WholeBook, Edited

Book, SectionJournal Article

Enter data in fields with if any Save Reference

Select bibliography style

Select reference type

Enter the data and save the record

Author Format Enter last name, followed by a comma,

first name (or first initial followed by a period), and middle initial followed by a period.

Each author name must be separated by a semi-colon.

Example:Smith,J. R.; Jones,Robert K.; Adams,Mary

Click ‘Edit’ to modify the record if needed

ExerciseExercise Input data for a book and save the record Shambaugh, D. (Ed.). (2000). The modern Chinese state.

New York: Cambridge University Press.

AttachmentsAttachments You can attach files associated with the

bibliographic information stored in RefWorks

BMP, TIFF, JPEG, PNG, GIF PDF Excel Powerpoint Equation Chemical structure Technical drawing, etc.

Indicate record with attachments

1. You can add your own comments in 15 user-defined fields.

2. To change the field labels,

Tools > Customize > User Field Options

Import references from Import references from databasesdatabases

Import

Steps for import

references from different

databases

Import references from HKIEd Library Catalogue

1. At the Library Catalogue Record found Click [Export] / [Saved Marked Records] Click [Export Saved List] Select Full Display format Save file

1. Format of List: Full Display2. Save to Local Disk

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2. At RefWorks: References > Import Import Filter > Hong Kong Institute of

Education Database > Hong Kong Institute of

Education Library Catalogue Browse for the saved file Encoding > UTF-8 (for Chinese records) Click [Import]

Import references from HKIEd Library Catalogue

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ExerciseExercise

Go to HKIEd Library Catalogue

Search for Author = “Hutton,

Christopher”

Save and export all found records

Import the records to your RefWorks

account

Last Imported FolderLast Imported Folder The result imported will be placed in

the last imported folder.

If you repeat importing records, this folder will only contain the results of the very last import.

All previously imported records are stored in the database, but not associated with a folder.

Databases support direct export of records to RefWorks: CSA (Illuminia)CSA (Illuminia) OVIDOVID OCLC FirstSearchOCLC FirstSearch Proquest Proquest EBSCOhostEBSCOhost WilsonWebWilsonWeb Thompson Gale via Thompson Gale via

OpenURL LinkOpenURL Link

ABC-ClioABC-Clio BioMedCentralBioMedCentral Project MuseProject Muse NISCNISC Congressional Congressional

QuarterlyQuarterly Elsevier Scopus Elsevier Scopus Google ScholarGoogle Scholar And More………And More………

Import References from DatabasesImport References from Databases

Example: ERIC (EBSCOhost)Example: ERIC (EBSCOhost)

Export records

You’ll be asked to login RefWorks if not yet

View import record

Many databases support direct exporting Many databases support direct exporting references to Refreferences to RefWorksWorks, e.g. ProQuest, e.g. ProQuest

Many databases support direct exporting Many databases support direct exporting references to Refreferences to RefWorksWorks, e.g. CSA, e.g. CSA

ExerciseExercise Go to ERIC (EBSCOhost) Databases

Library homepage > E-Databases> By Alphabet: E > ERIC (via EBSCOhost)

Search Title = inclusive education Mark 5 records found & export to

RefWorks

Organize References with Organize References with FoldersFolders

Folders > Create New Folder Enter Folder Name Select record(s) Put in Folder… > Select Folder Each record can be put in as many

folders as you like

Enter the Folder Name

Created folders are marked in red.

FoldersFolders

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ExerciseExercise Create 2 Folders (e.g. Project A, Project

B) Organize your references into these

folders

Searching referencesSearching references

You can search for references in your database

Refworks provides multiple searching options Quick Search Box (top right of screen) Advanced Search Lookup by Author / Descriptor /

Journal

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This is a complete listing of all authors in the database. The number in brackets shows the number of references for each author.

Checking duplicated referencesChecking duplicated references References may be duplicated through

searching & importing from different databases.

RefWorks can help to check for duplicated records

Tools > View Duplicated > Exact Match All deleted records are stored in a folder

“Deleted References” You can restore the deleted records if

required

Check for duplicate references

Creating a BibliographyCreating a Bibliography

Create bibliography from your references

Bibliography created in preferred style e.g. APA

References arranged and sorted automatically

Output bibliography in HTML or Word format

Create bibliography from all references or selected folder

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Click Bibliography

Select Output Style

Select Output Format (HTML/Word)

Select Folder / All

Click to Create

ExerciseExercise

Create a bibliography for all references using the APA style

Other FeaturesOther Features Read-only password

Sharing of records among partners Import RSS Feed RefGrab-It

Import references from websites Output Style Manager

Create own bibliographic style (e.g. Chinese) Export, Backup/Restore your database …

Need Help?Need Help? Check it out at the Library RefWorks webpage Consult Information Counter at Library