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Table of ContentsExecutive Summary ...................................................................................................................................... iii
Introduction .................................................................................................................................................. 1
Project Life Cycle ........................................................................................................................................... 1
Defining the project .................................................................................................................................. 1
Goals ..................................................................................................................................................... 1
Specifications ........................................................................................................................................ 1
Tasks ...................................................................................................................................................... 1
Project Team Members ......................................................................................................................... 2
Responsibilities ..................................................................................................................................... 2
Planning .................................................................................................................................................... 2
Budget: .................................................................................................................................................. 2
Resources: ............................................................................................................................................. 2
Risks: ..................................................................................................................................................... 2
Execution ................................................................................................................................................... 2
Status Report: ....................................................................................................................................... 2
Changes: ................................................................................................................................................ 2
Forecast: ................................................................................................................................................ 2
Delivery ..................................................................................................................................................... 2
Stakeholder Analysis ..................................................................................................................................... 3
Activities ........................................................................................................................................................ 4
Phase I: Project Initiation and Selection ....................................................................................................... 5
Identification of needs .............................................................................................................................. 5
Project Screening Matrix ....................................................................................................................... 5
Cause and effect diagram ..................................................................................................................... 6
Phase II: Project Organization ....................................................................................................................... 6
Project trade off ........................................................................................................................................ 6
Project Priority ...................................................................................................................................... 7
Organizational Structure ........................................................................................................................... 7
Work Breakdown Structure ...................................................................................................................... 1
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Linear Responsibility Chart ....................................................................................................................... 1
Phase III: Project Scheduling ......................................................................................................................... 2
Activities Precedence relations .............................................................................................................. 2
Gantt Chart ............................................................................................................................................... 3
CPM ........................................................................................................................................................... 3
AoN ........................................................................................................................................................... 4
AoA ............................................................................................................................................................ 5
Slack Table................................................................................................................................................. 6
Phase IV: Resource Management ................................................................................................................. 6
Resource Management Table ................................................................................................................... 6
Manhattan Graph/ leveling....................................................................................................................... 7
Phase V: Risk Management ........................................................................................................................... 8
PERT .......................................................................................................................................................... 8
Phase VI: Project Control .............................................................................................................................. 8
Project Cost ............................................................................................................................................... 8
Project Progress Report at Day 3 .............................................................................................................. 9
Phase VII: Project Termination ..................................................................................................................... 9
Conclusion ................................................................................................................................................... 10
References .................................................................................................................................................. 11
Annexure ..................................................................................................................................................... 12
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Executive Summary
This report is about the project of constructing 500 houses for 2005 earthquake victims of
Muzzafarabad. Midterm and long term rehabilitation is needed for the victims of 2005
earthquake. So our organization is constructing houses for 500 families of Muzzafarabad. This
report consists of different phases of this project. The processes and the steps taken to complete
this project are discussed below. Firstly the project life cycle has been discussed which includes
the definition, planning, execution and delivery of the project. Further stakeholders analysis has
been done following the activities that will be performed to complete this project. Next the seven
phases of project management have been applied in the whole process to complete the project of
rehabilitation of earth quake victims of Muzzafarabad 2005.
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Introduction
This project is about rehabilitation of 500 victims of 2005 Earth Quake victims of
Muzzafarabad. This is an imitative for long term rehabilitation of 2005 Earth Quake victims.
Project Life Cycle
Defining the project
On 8 October 2005 Pakistan was struck by the most devastating earthquake in its history.
Affecting an area of some 30,000 sq. km, largely in Azad Kashmir and the North-West FrontierProvince, it caused over 73,000 deaths, left many more people seriously injured, and destroyed
homes, schools, hospitals and infrastructure on a massive scale.[1]
A lot of efforts were done but
still a lot of people require the help and aid to lead a normal life. Our organization will be
helping the 500 victim families in Muzzafarabad.
Goals
Our goal is to rehabilitate 500 families in Muzzafarabad.
Specifications
To provide assistance in rehabilitation of the earthquake victims of 2005.
Tasks
To rehabilitate people of Muzzafarabad in
Health Education Housing Communication Transportation Agriculture
1www.ndma.gov.pk/Publications/EQBook.pdf
http://www.ndma.gov.pk/Publications/EQBook.pdfhttp://www.ndma.gov.pk/Publications/EQBook.pdfhttp://www.ndma.gov.pk/Publications/EQBook.pdfhttp://www.ndma.gov.pk/Publications/EQBook.pdf7/28/2019 Project Management Final Project
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Project Team Members
Muhammad Jalal ud Din Akbar Hamnah Butt Arslan Khalid Abdul Quyyum Muhammad Bilal
Responsibilities
Project Manager: Muhammad Jalal ud Din Akbar
Project Advisor: Hamnah Butt
Procurement Manager: Arslan Khalid
Project Liaison Manager: Muhammad Bilal
Finance Manager: Abdul Quyyum
Planning
Budget: Rs. 300 million
Resources: Human resource (Labor, Masons, Architecture, Volunteers etc), Capital (Funds for
construction etc).
Risks:Political interference
Execution
Status Report: The project has been completed and report has been finalized for submission toour resource person.
Changes: Some changes were done according to changes in information.
Forecast: We compared our progress with execution and modified accordingly.
Delivery
The houses are provided to the victims and documents have been prepared. The lessons
learned throughout the project are also considered.
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Stakeholder Analysis
Stakeholder type Stakeholder Expectations
Organization Helping Hands
To provide medium to long term
rehabilitation program for the earth quake
victims.
Customer 500 families of Muzzafarabad To help the earth quake victims.
SponsorWorld bank, fund raising
institutions, donors
To generate the maximum funds in order
to help us rehabilitating the dislocated
earth quake victims.
End UsersVictims of Muzzafarabad earth
quake
They are the major stake holders as they
are going to get benefits from our efforts.
Contractors Construction company
They are expected to provide us with the
supplies as soon as possible and
according to our requirements, so that we
can carry out our project effectively.
Government
Agencies
NADRA, MDA, District Counsel
Muzafrabad, Disaster management
authorities
To provide a complete data base of the
families affected by the earth quake.
Volunteers Students, doctors, teachers
They are the strong backbone as they are
going to help us in distributing the
supplies and medicines and doctors will
help us in carrying out the medical
treatment of the ill people out there.
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Activities
Collaboration with government authoritieso Communication with District counsel Muzafrabado Communication with NADRA office Muzafrabado Communication with Muzaffrabad Development Authorityo Communication with Muzaffrabad Disaster authority
Identification of 500 deserving families Identification of needs of people
o Information collection of Medical needs from doctorso Information collection for infrastructure requirement
Shelter Sewerage
o Information collection of Education level and awareness in people from teacherso Information collection of Environment to give employment through agricultureo Information collection for transportation requirements
To deliver basic food items For transportation purposes
Charity Event for collection of funds Funds to be collected from sponsors Quotations from vendors Finalizing Vendors Procurement of the project selected through project screening matrix Implementation of the project
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Phase I: Project Initiation and Selection
Identification of needs
Project Screening Matrix
Scale to measure each project is 1-10.
According to Project Screening matrix we have chosen Construction of houses as our project for
rehabilitation of 2005 earthquake victims.
Criteria
Accessability
Quality
Control
Technical
Viability
Cost
Effectiveness
Safety
Environmental
Requirements
Time
requirement
Weighted
Total
Weight 2 6 4 7 3 1 4 -
Health 5 8 2 3 7 1 6 133
Education 2 4 1 5 3 1 2 85
Housing 5 7 6 5 7 2 1 138
Employment 4 2 1 2 3 1 2 56
Communication 6 4 1 4 1 1 2 80
Transporation 6 3 1 4 5 2 2 87
Agriculture 5 5 3 4 1 5 1 92
Project Screening Matrix
Problem: Rehabilitation of 2005 Earth Quake Victims of Muzafrabad, Azad Kashmir.
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Conatruction of 500houses
Time = 409 days Cost = Rs. 300 million
Cause and effect diagram
Phase II: Project Organization
Project trade off
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Project PriorityMatrix
Time Performance Cost
Constrain O
Enhance O
Accept O
Organizational Structure
Muhammad JalalUd din Akbar
Project Manager
Hamnah Butt
Project Advisor
Muhammad Bilal
Project Liason
Manger
Arslan Khalid
ProcumentManager
Volunteers
Abdul Quyyum
FinanceManager
Volunteers
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Work Breakdown Structure
Rehabilitation of Earth
Quake Victims
(Housing)
1.3
Collaboration
with Government
authorities
1.2
Funds Collection
1.1
Charity Event
1.5Quotations from
Vendors
1.5.1
Finalizing Vendors
1.4Short listing
of victims
1.6Procurement of
Raw Materials
1.6.2Procurement
of Cement
1.6.3Procurement
of Sand
1.6.1Procurement
of Bricks
1.6.4Procurement
of Iron
1.6.5Procurement of
light, paints etc
1.7Construction of
houses
1.8Inspection of
Houses
1.8.1
Allotment of houses
1.1.2
Advertisement
1.1.1
Venue
Selection
1.1.3
Invitation to
guests
1.2.1
Teams in differentInstitutes
1.2.2
Charity Boxesin Malls
1.3.3
NADRA
1.3.1
NDMA
MZD
1.3.2
DC
MZD
1.3.4
LDA
MZD
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Linear Responsibility Chart
Activities
ProjectMan
ager
ProjectAdv
isor
ProjectLia
ison
Manager
Procurement
Manager
FinanceManager
Volunteers
A P R S
B P S
C P S
D A, O R, A P
E P I
F R P I
G P I
H P A I
I P, O R
J P, A R
A= ApprovalP= Primary
responsibilityR = Review S = Support O = Output I = Input B = Initiation
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Phase III: Project Scheduling
Activities Precedence relations
Activity Description PrecedenceDuration
(days)
A Charity Event - 3
B Funds collections A 7
C Collaboration with government authorities - 6
D Short listing of victims C 5
E Quotations from vendors C 10
F Finalizing Vendors E 3
G Procurement of raw material B,F 10
H Construction of houses B,G 350
I Inspection of Houses H 20
J Allotment of houses D,I 10
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Gantt Chart
CPM
The critical path method is the largest path of activities. In this project we have the
following critical activities.
CEFGHIJ
Critical path is shown in network diagram.
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AoN
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AoA
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Slack Table
Slack Calculations
Rehabilitation of Earth Quake Victims of Muzzafarabad
Activity Precedence Duration (days) ES EF LS LF Slack Critical
A - 3 0 3 19 22 19
B A 7 3 10 22 29 19
C - 6 0 6 0 6 0 Critical
D C 5 6 11 394 399 388
E C 10 6 16 6 16 0 Critical
F E 3 16 19 16 19 0 Critical
G B,F 10 19 29 19 29 0 Critical
H B,G 350 29 379 29 379 0 Critical
I H 20 379 399 379 399 0 Critical
J I 10 399 409 399 409 0 Critical
Phase IV: Resource Management
Resource Management Table
Rehabilitation of Earth Quake Victims of Muzzafarabad
Activity Precedence Duration(Days)
Resources
Required (Perday)
A - 3 3
B A 7 2
C - 6 2
D C 5 3
E C 10 6
F E 3 4
G F 10 9
H B,G 350 12
I B,H 20 5
J I 10 3
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Manhattan Graph/ leveling
Before Leveling
After Leveling
0
5
10
15
3 6 10 11 16 19 29 379 399 409
Resources Required (Per day)
0
5
10
15
3 6 9 11 12 16 19 29 379 319 409
Resources Required (Per day)
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Phase V: Risk Management
PERT
PERT
Rehabilitation of Earth Quake Victims of Muzzafarabad
Activity PrecedenceOptimistic
Time (a)
Most Likely
Time (m)
Pessimistic
Time (b)
Mean
Time
Standard
Deviation
A - 2 3 4 3.00 0.33
B A 5 7 9 7.00 0.67
C - 5 6 8 6.17 0.5
D C 4 5 6 5.00 0.33
E C 8 10 13 10.17 0.83
F E 2 3 5 3.17 0.5
G F 8 10 13 10.17 0.83
H B,G 320 350 380 350.00 10
I B,H 17 20 22 19.83 0.83
J I 8 10 12 10.00 0.67
Phase VI: Project Control
Project Cost
Project Cost
Rehabilitation of Earth Quake Victims of Muzzafarabad
Activity PrecedenceDuration
(Days)
Total Cost
(in '000'
Rs.)
Cost Per
Day (in
'000' Rs.)
A - 3 200 66.67
B A 7 50
C - 6 10 1.67
D C 5 20
E C 10 50F E 3 10
G F 10 250000
H B,G 350 50000
I B,H 20 100
J I 10 200
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Project Progress Report at Day 3
Project Progress Day 3
Activity
Day 1 Day 2 Day 3
StatusActual
CostStatus
Actual
CostStatus
Actual
Cost
A Started 70In
Progress130 Completed 200
C Started 1.5In
Progress3.2
InProgress
(2/6)5.5
Comments
Green Signal: Activity being completed on time.
Red Signal: Activity being completed Ahead of time and budget.
Earned Value Approach
Activity BCWS ACWP
BCWP
(Earned
Value)
C.V S.V C.I S.I
A 200.00 200 200 0 0.00 1 1
C 5.00 5.5 3.33 -2.17 -1.67 0.61 0.67
Phase VII: Project Termination
The project has been completed and all the documents have been prepared. Financial
reports have been checked and audited. All site operations are closed. Actual WBS, schedules
and costs have been prepared. Final report had been submitted to customers and government
authorities. The houses are delivered to 500 families and documents have been approved by all
stakeholders. The project now is terminated.
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Conclusion
This report was about the project of constructing 500 houses for 2005 earthquake victims.
Different phases of project have been discussed. The project had been completed and terminated.
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References
1www.ndma.gov.pk/Publications/EQBook.pdf
http://www.ndma.gov.pk/Publications/EQBook.pdfhttp://www.ndma.gov.pk/Publications/EQBook.pdfhttp://www.ndma.gov.pk/Publications/EQBook.pdfhttp://www.ndma.gov.pk/Publications/EQBook.pdf7/28/2019 Project Management Final Project
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Annexure
Network Diagram
Gantt Chart
LP Model