Project Management Final Project

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    Table of ContentsExecutive Summary ...................................................................................................................................... iii

    Introduction .................................................................................................................................................. 1

    Project Life Cycle ........................................................................................................................................... 1

    Defining the project .................................................................................................................................. 1

    Goals ..................................................................................................................................................... 1

    Specifications ........................................................................................................................................ 1

    Tasks ...................................................................................................................................................... 1

    Project Team Members ......................................................................................................................... 2

    Responsibilities ..................................................................................................................................... 2

    Planning .................................................................................................................................................... 2

    Budget: .................................................................................................................................................. 2

    Resources: ............................................................................................................................................. 2

    Risks: ..................................................................................................................................................... 2

    Execution ................................................................................................................................................... 2

    Status Report: ....................................................................................................................................... 2

    Changes: ................................................................................................................................................ 2

    Forecast: ................................................................................................................................................ 2

    Delivery ..................................................................................................................................................... 2

    Stakeholder Analysis ..................................................................................................................................... 3

    Activities ........................................................................................................................................................ 4

    Phase I: Project Initiation and Selection ....................................................................................................... 5

    Identification of needs .............................................................................................................................. 5

    Project Screening Matrix ....................................................................................................................... 5

    Cause and effect diagram ..................................................................................................................... 6

    Phase II: Project Organization ....................................................................................................................... 6

    Project trade off ........................................................................................................................................ 6

    Project Priority ...................................................................................................................................... 7

    Organizational Structure ........................................................................................................................... 7

    Work Breakdown Structure ...................................................................................................................... 1

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    Linear Responsibility Chart ....................................................................................................................... 1

    Phase III: Project Scheduling ......................................................................................................................... 2

    Activities Precedence relations .............................................................................................................. 2

    Gantt Chart ............................................................................................................................................... 3

    CPM ........................................................................................................................................................... 3

    AoN ........................................................................................................................................................... 4

    AoA ............................................................................................................................................................ 5

    Slack Table................................................................................................................................................. 6

    Phase IV: Resource Management ................................................................................................................. 6

    Resource Management Table ................................................................................................................... 6

    Manhattan Graph/ leveling....................................................................................................................... 7

    Phase V: Risk Management ........................................................................................................................... 8

    PERT .......................................................................................................................................................... 8

    Phase VI: Project Control .............................................................................................................................. 8

    Project Cost ............................................................................................................................................... 8

    Project Progress Report at Day 3 .............................................................................................................. 9

    Phase VII: Project Termination ..................................................................................................................... 9

    Conclusion ................................................................................................................................................... 10

    References .................................................................................................................................................. 11

    Annexure ..................................................................................................................................................... 12

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    Executive Summary

    This report is about the project of constructing 500 houses for 2005 earthquake victims of

    Muzzafarabad. Midterm and long term rehabilitation is needed for the victims of 2005

    earthquake. So our organization is constructing houses for 500 families of Muzzafarabad. This

    report consists of different phases of this project. The processes and the steps taken to complete

    this project are discussed below. Firstly the project life cycle has been discussed which includes

    the definition, planning, execution and delivery of the project. Further stakeholders analysis has

    been done following the activities that will be performed to complete this project. Next the seven

    phases of project management have been applied in the whole process to complete the project of

    rehabilitation of earth quake victims of Muzzafarabad 2005.

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    Introduction

    This project is about rehabilitation of 500 victims of 2005 Earth Quake victims of

    Muzzafarabad. This is an imitative for long term rehabilitation of 2005 Earth Quake victims.

    Project Life Cycle

    Defining the project

    On 8 October 2005 Pakistan was struck by the most devastating earthquake in its history.

    Affecting an area of some 30,000 sq. km, largely in Azad Kashmir and the North-West FrontierProvince, it caused over 73,000 deaths, left many more people seriously injured, and destroyed

    homes, schools, hospitals and infrastructure on a massive scale.[1]

    A lot of efforts were done but

    still a lot of people require the help and aid to lead a normal life. Our organization will be

    helping the 500 victim families in Muzzafarabad.

    Goals

    Our goal is to rehabilitate 500 families in Muzzafarabad.

    Specifications

    To provide assistance in rehabilitation of the earthquake victims of 2005.

    Tasks

    To rehabilitate people of Muzzafarabad in

    Health Education Housing Communication Transportation Agriculture

    1www.ndma.gov.pk/Publications/EQBook.pdf

    http://www.ndma.gov.pk/Publications/EQBook.pdfhttp://www.ndma.gov.pk/Publications/EQBook.pdfhttp://www.ndma.gov.pk/Publications/EQBook.pdfhttp://www.ndma.gov.pk/Publications/EQBook.pdf
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    Project Team Members

    Muhammad Jalal ud Din Akbar Hamnah Butt Arslan Khalid Abdul Quyyum Muhammad Bilal

    Responsibilities

    Project Manager: Muhammad Jalal ud Din Akbar

    Project Advisor: Hamnah Butt

    Procurement Manager: Arslan Khalid

    Project Liaison Manager: Muhammad Bilal

    Finance Manager: Abdul Quyyum

    Planning

    Budget: Rs. 300 million

    Resources: Human resource (Labor, Masons, Architecture, Volunteers etc), Capital (Funds for

    construction etc).

    Risks:Political interference

    Execution

    Status Report: The project has been completed and report has been finalized for submission toour resource person.

    Changes: Some changes were done according to changes in information.

    Forecast: We compared our progress with execution and modified accordingly.

    Delivery

    The houses are provided to the victims and documents have been prepared. The lessons

    learned throughout the project are also considered.

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    Stakeholder Analysis

    Stakeholder type Stakeholder Expectations

    Organization Helping Hands

    To provide medium to long term

    rehabilitation program for the earth quake

    victims.

    Customer 500 families of Muzzafarabad To help the earth quake victims.

    SponsorWorld bank, fund raising

    institutions, donors

    To generate the maximum funds in order

    to help us rehabilitating the dislocated

    earth quake victims.

    End UsersVictims of Muzzafarabad earth

    quake

    They are the major stake holders as they

    are going to get benefits from our efforts.

    Contractors Construction company

    They are expected to provide us with the

    supplies as soon as possible and

    according to our requirements, so that we

    can carry out our project effectively.

    Government

    Agencies

    NADRA, MDA, District Counsel

    Muzafrabad, Disaster management

    authorities

    To provide a complete data base of the

    families affected by the earth quake.

    Volunteers Students, doctors, teachers

    They are the strong backbone as they are

    going to help us in distributing the

    supplies and medicines and doctors will

    help us in carrying out the medical

    treatment of the ill people out there.

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    Activities

    Collaboration with government authoritieso Communication with District counsel Muzafrabado Communication with NADRA office Muzafrabado Communication with Muzaffrabad Development Authorityo Communication with Muzaffrabad Disaster authority

    Identification of 500 deserving families Identification of needs of people

    o Information collection of Medical needs from doctorso Information collection for infrastructure requirement

    Shelter Sewerage

    o Information collection of Education level and awareness in people from teacherso Information collection of Environment to give employment through agricultureo Information collection for transportation requirements

    To deliver basic food items For transportation purposes

    Charity Event for collection of funds Funds to be collected from sponsors Quotations from vendors Finalizing Vendors Procurement of the project selected through project screening matrix Implementation of the project

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    Phase I: Project Initiation and Selection

    Identification of needs

    Project Screening Matrix

    Scale to measure each project is 1-10.

    According to Project Screening matrix we have chosen Construction of houses as our project for

    rehabilitation of 2005 earthquake victims.

    Criteria

    Accessability

    Quality

    Control

    Technical

    Viability

    Cost

    Effectiveness

    Safety

    Environmental

    Requirements

    Time

    requirement

    Weighted

    Total

    Weight 2 6 4 7 3 1 4 -

    Health 5 8 2 3 7 1 6 133

    Education 2 4 1 5 3 1 2 85

    Housing 5 7 6 5 7 2 1 138

    Employment 4 2 1 2 3 1 2 56

    Communication 6 4 1 4 1 1 2 80

    Transporation 6 3 1 4 5 2 2 87

    Agriculture 5 5 3 4 1 5 1 92

    Project Screening Matrix

    Problem: Rehabilitation of 2005 Earth Quake Victims of Muzafrabad, Azad Kashmir.

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    Conatruction of 500houses

    Time = 409 days Cost = Rs. 300 million

    Cause and effect diagram

    Phase II: Project Organization

    Project trade off

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    Project PriorityMatrix

    Time Performance Cost

    Constrain O

    Enhance O

    Accept O

    Organizational Structure

    Muhammad JalalUd din Akbar

    Project Manager

    Hamnah Butt

    Project Advisor

    Muhammad Bilal

    Project Liason

    Manger

    Arslan Khalid

    ProcumentManager

    Volunteers

    Abdul Quyyum

    FinanceManager

    Volunteers

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    Work Breakdown Structure

    Rehabilitation of Earth

    Quake Victims

    (Housing)

    1.3

    Collaboration

    with Government

    authorities

    1.2

    Funds Collection

    1.1

    Charity Event

    1.5Quotations from

    Vendors

    1.5.1

    Finalizing Vendors

    1.4Short listing

    of victims

    1.6Procurement of

    Raw Materials

    1.6.2Procurement

    of Cement

    1.6.3Procurement

    of Sand

    1.6.1Procurement

    of Bricks

    1.6.4Procurement

    of Iron

    1.6.5Procurement of

    light, paints etc

    1.7Construction of

    houses

    1.8Inspection of

    Houses

    1.8.1

    Allotment of houses

    1.1.2

    Advertisement

    1.1.1

    Venue

    Selection

    1.1.3

    Invitation to

    guests

    1.2.1

    Teams in differentInstitutes

    1.2.2

    Charity Boxesin Malls

    1.3.3

    NADRA

    1.3.1

    NDMA

    MZD

    1.3.2

    DC

    MZD

    1.3.4

    LDA

    MZD

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    Linear Responsibility Chart

    Activities

    ProjectMan

    ager

    ProjectAdv

    isor

    ProjectLia

    ison

    Manager

    Procurement

    Manager

    FinanceManager

    Volunteers

    A P R S

    B P S

    C P S

    D A, O R, A P

    E P I

    F R P I

    G P I

    H P A I

    I P, O R

    J P, A R

    A= ApprovalP= Primary

    responsibilityR = Review S = Support O = Output I = Input B = Initiation

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    Phase III: Project Scheduling

    Activities Precedence relations

    Activity Description PrecedenceDuration

    (days)

    A Charity Event - 3

    B Funds collections A 7

    C Collaboration with government authorities - 6

    D Short listing of victims C 5

    E Quotations from vendors C 10

    F Finalizing Vendors E 3

    G Procurement of raw material B,F 10

    H Construction of houses B,G 350

    I Inspection of Houses H 20

    J Allotment of houses D,I 10

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    Gantt Chart

    CPM

    The critical path method is the largest path of activities. In this project we have the

    following critical activities.

    CEFGHIJ

    Critical path is shown in network diagram.

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    AoN

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    AoA

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    Slack Table

    Slack Calculations

    Rehabilitation of Earth Quake Victims of Muzzafarabad

    Activity Precedence Duration (days) ES EF LS LF Slack Critical

    A - 3 0 3 19 22 19

    B A 7 3 10 22 29 19

    C - 6 0 6 0 6 0 Critical

    D C 5 6 11 394 399 388

    E C 10 6 16 6 16 0 Critical

    F E 3 16 19 16 19 0 Critical

    G B,F 10 19 29 19 29 0 Critical

    H B,G 350 29 379 29 379 0 Critical

    I H 20 379 399 379 399 0 Critical

    J I 10 399 409 399 409 0 Critical

    Phase IV: Resource Management

    Resource Management Table

    Rehabilitation of Earth Quake Victims of Muzzafarabad

    Activity Precedence Duration(Days)

    Resources

    Required (Perday)

    A - 3 3

    B A 7 2

    C - 6 2

    D C 5 3

    E C 10 6

    F E 3 4

    G F 10 9

    H B,G 350 12

    I B,H 20 5

    J I 10 3

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    Manhattan Graph/ leveling

    Before Leveling

    After Leveling

    0

    5

    10

    15

    3 6 10 11 16 19 29 379 399 409

    Resources Required (Per day)

    0

    5

    10

    15

    3 6 9 11 12 16 19 29 379 319 409

    Resources Required (Per day)

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    Phase V: Risk Management

    PERT

    PERT

    Rehabilitation of Earth Quake Victims of Muzzafarabad

    Activity PrecedenceOptimistic

    Time (a)

    Most Likely

    Time (m)

    Pessimistic

    Time (b)

    Mean

    Time

    Standard

    Deviation

    A - 2 3 4 3.00 0.33

    B A 5 7 9 7.00 0.67

    C - 5 6 8 6.17 0.5

    D C 4 5 6 5.00 0.33

    E C 8 10 13 10.17 0.83

    F E 2 3 5 3.17 0.5

    G F 8 10 13 10.17 0.83

    H B,G 320 350 380 350.00 10

    I B,H 17 20 22 19.83 0.83

    J I 8 10 12 10.00 0.67

    Phase VI: Project Control

    Project Cost

    Project Cost

    Rehabilitation of Earth Quake Victims of Muzzafarabad

    Activity PrecedenceDuration

    (Days)

    Total Cost

    (in '000'

    Rs.)

    Cost Per

    Day (in

    '000' Rs.)

    A - 3 200 66.67

    B A 7 50

    C - 6 10 1.67

    D C 5 20

    E C 10 50F E 3 10

    G F 10 250000

    H B,G 350 50000

    I B,H 20 100

    J I 10 200

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    Project Progress Report at Day 3

    Project Progress Day 3

    Activity

    Day 1 Day 2 Day 3

    StatusActual

    CostStatus

    Actual

    CostStatus

    Actual

    Cost

    A Started 70In

    Progress130 Completed 200

    C Started 1.5In

    Progress3.2

    InProgress

    (2/6)5.5

    Comments

    Green Signal: Activity being completed on time.

    Red Signal: Activity being completed Ahead of time and budget.

    Earned Value Approach

    Activity BCWS ACWP

    BCWP

    (Earned

    Value)

    C.V S.V C.I S.I

    A 200.00 200 200 0 0.00 1 1

    C 5.00 5.5 3.33 -2.17 -1.67 0.61 0.67

    Phase VII: Project Termination

    The project has been completed and all the documents have been prepared. Financial

    reports have been checked and audited. All site operations are closed. Actual WBS, schedules

    and costs have been prepared. Final report had been submitted to customers and government

    authorities. The houses are delivered to 500 families and documents have been approved by all

    stakeholders. The project now is terminated.

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    Conclusion

    This report was about the project of constructing 500 houses for 2005 earthquake victims.

    Different phases of project have been discussed. The project had been completed and terminated.

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    References

    1www.ndma.gov.pk/Publications/EQBook.pdf

    http://www.ndma.gov.pk/Publications/EQBook.pdfhttp://www.ndma.gov.pk/Publications/EQBook.pdfhttp://www.ndma.gov.pk/Publications/EQBook.pdfhttp://www.ndma.gov.pk/Publications/EQBook.pdf
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    Annexure

    Network Diagram

    Gantt Chart

    LP Model