Post on 01-Apr-2015
Project Management and Project Management and Production of Digital ContentProduction of Digital Content
PDI E2005PDI E2005Room 4A.16Room 4A.16
Session 420 September 2005
Tine SørensenTine Sørensen
- 2 -Project Management and Production of Digital Content PDI E2005Project Management and Production of Digital Content PDI E2005 • Session 4 • Peter Looms & Tine Sørensen
Today’s programme - Scoping the ProjectToday’s programme - Scoping the Project
17:00-18:00
18:00-18:10
18:10-19:00
19:00 -19:10
19:10-20:50
20:50 -21:00
Planning - lecture (part 1)
Break
Planning - lecture (part 2)
Break
Case 1; group work (scoping and planning)
Evaluation of session 4; introduction to session 5
- 3 -Project Management and Production of Digital Content PDI E2005Project Management and Production of Digital Content PDI E2005 • Session 4 • Peter Looms & Tine Sørensen
Contents of the lectureContents of the lecture
We will take a closer look at:• Planning
• Resourcing/Estimating• How to estimate resources
– Politically-based approaches– Method based approaches
• Budgeting • Thinking about contingency and risk • Mobilising• Projects in the real world - common practical issues to overcome
- 4 -Project Management and Production of Digital Content PDI E2005Project Management and Production of Digital Content PDI E2005 • Session 4 • Peter Looms & Tine Sørensen
Planning: different levels of detailPlanning: different levels of detail
Project
sta
rt
fin
ish
Milestone 1
sta
rt
Milestone 2 Milestone 3
fin
ish
sta
rt
sta
rtfi
nis
h
fin
ish
Milestone 2 Milestone 3Task 1
Task 2
Task 3
sta
rt
fin
ish At any level of a project
there are processes for:•Initiating (starting)•Planning•Controlling•Executing (doing)•Closing (finishing)
- 5 -Project Management and Production of Digital Content PDI E2005Project Management and Production of Digital Content PDI E2005 • Session 4 • Peter Looms & Tine Sørensen
http://www.itu.dk/courses/PDI/E2005/pmi_uddrag.pdf
You can download this from:
- 6 -Project Management and Production of Digital Content PDI E2005Project Management and Production of Digital Content PDI E2005 • Session 4 • Peter Looms & Tine Sørensen
Process groups in projectsProcess groups in projects
- 7 -Project Management and Production of Digital Content PDI E2005Project Management and Production of Digital Content PDI E2005 • Session 4 • Peter Looms & Tine Sørensen
Process groups over the lifetime of a projectProcess groups over the lifetime of a project
- 8 -Project Management and Production of Digital Content PDI E2005Project Management and Production of Digital Content PDI E2005 • Session 4 • Peter Looms & Tine Sørensen
Design and implementation - dependenciesDesign and implementation - dependencies
The project manager’s job will be very different here if the person deciding in the two red processes is the same or two different people
- 9 -Project Management and Production of Digital Content PDI E2005Project Management and Production of Digital Content PDI E2005 • Session 4 • Peter Looms & Tine Sørensen
Key planning processesKey planning processes
ScopeSuccess criteria
Requirements
What needsto be done?
In what order?
How long does it take?
What needsto be done by whom?
How much does it cost?
- 10 -Project Management and Production of Digital Content PDI E2005Project Management and Production of Digital Content PDI E2005 • Session 4 • Peter Looms & Tine Sørensen
Matrix: knowledge areas & process groupsMatrix: knowledge areas & process groups
Scoping: the link to planningScoping: the link to planning
- 12 -Project Management and Production of Digital Content PDI E2005Project Management and Production of Digital Content PDI E2005 • Session 4 • Peter Looms & Tine Sørensen
Scoping and planningScoping and planning
Time
Ressources
Preliminary workAdditional work
( pitch)Mock-up or simulator
(test phase)Implementation:
(production phase)
Enters into service
UdkastIdé Dummy Prototype Koncept
Draft formatIdea Mock-up Prototype Format
What needsWhat needsto be done? to be done?
How do How do We need We need to do it?to do it?
ScopingScoping
Rammekoncept
Initial decision:Initial decision:Continue or Continue or Stop now?Stop now?
Brief
- 13 -Project Management and Production of Digital Content PDI E2005Project Management and Production of Digital Content PDI E2005 • Session 4 • Peter Looms & Tine Sørensen
Choice of projects: Choice of projects: Stage Gate for internal projectsStage Gate for internal projects
16600
Gate X
145
Gate YRobert G. Cooper Winning at New Products Robert G. Cooper Winning at New Products - Accelerating the Process from Idea to Launch- Accelerating the Process from Idea to Launch3rd edition. 2001. Perseus Publishing, USA.3rd edition. 2001. Perseus Publishing, USA.
ScopingScoping
Resources: how to estimateResources: how to estimate
- 15 -Project Management and Production of Digital Content PDI E2005Project Management and Production of Digital Content PDI E2005 • Session 4 • Peter Looms & Tine Sørensen
Estimate: definitionsEstimate: definitions
estimate: an approximate calculation of quantity or degree or worth; "an estimate of what it would cost"; "a rough idea how long it would take" www.cogsci.princeton.edu/cgi-bin/webwn
Estimation is the cheapest and least accurate form of modelling. This is where an educated guess is taken as to the performance of a specific scenario. www.itilpeople.com/Glossary/Glossary_e.htm
Estimation allows the project manager to plan for the resources required for project execution through establishing the number and size of tasks that need to be completed in the project. wps.prenhall.com/wps/media/objects/505/517554/glossary.html
- 16 -Project Management and Production of Digital Content PDI E2005Project Management and Production of Digital Content PDI E2005 • Session 4 • Peter Looms & Tine Sørensen
Estimation - time and resourcesEstimation - time and resources
Based on:• Scope (design brief)• Success criteria• Functional requirements
- 17 -Project Management and Production of Digital Content PDI E2005Project Management and Production of Digital Content PDI E2005 • Session 4 • Peter Looms & Tine Sørensen
Estimation - time and resourcesEstimation - time and resources
Cheap
Expensive
months years
- 18 -Project Management and Production of Digital Content PDI E2005Project Management and Production of Digital Content PDI E2005 • Session 4 • Peter Looms & Tine Sørensen
EstimatingEstimating
What needs to be done?How should it be done?In what order?For how long?At what cost?
ResourcesResources
TimeTime Quality andQuality andFeaturesFeatures
- 19 -Project Management and Production of Digital Content PDI E2005Project Management and Production of Digital Content PDI E2005 • Session 4 • Peter Looms & Tine Sørensen
PoliticalPolitical estimates estimates
Competitive bid:• What is the most we can charge in
order to win the contract?
ResourcesResources
TimeTime Quality andQuality andFeaturesFeatures
- 20 -Project Management and Production of Digital Content PDI E2005Project Management and Production of Digital Content PDI E2005 • Session 4 • Peter Looms & Tine Sørensen
PoliticalPolitical estimates estimates
Competitive bid:• What is the most we can charge in
order to win the contract?
Race against time:• Can we finish in time without the
product losing its competitive edge?
kontrakt: gynger og karruseller”
ResourcesResources
TimeTime Quality andQuality andFeaturesFeatures
- 21 -Project Management and Production of Digital Content PDI E2005Project Management and Production of Digital Content PDI E2005 • Session 4 • Peter Looms & Tine Sørensen
PoliticalPolitical estimates estimates
Competitive bid:• What is the most we can charge in
order to win the contract?
Race against time:• Can we finish in time without the
product losing its competitive edge?
Concrete deadline:• Can we do it on time? The deadline is
cast in concrete - cannot be changed
ResourcesResources
TimeTime Quality andQuality andFeaturesFeatures
- 22 -Project Management and Production of Digital Content PDI E2005Project Management and Production of Digital Content PDI E2005 • Session 4 • Peter Looms & Tine Sørensen
PoliticalPolitical estimates estimates
Competitive bid:• What is the most we can charge in
order to win the contract?
Race against time:• Can we finish in time without the
product losing its competitive edge?
Concrete deadline:• Can we do it? The deadline is cast in
concrete - cannot be changed
Fixed resources:• ”What can I buy for a fiver?”
ResourcesResources
TimeTime Quality andQuality andFeaturesFeatures
- 23 -Project Management and Production of Digital Content PDI E2005Project Management and Production of Digital Content PDI E2005 • Session 4 • Peter Looms & Tine Sørensen
PoliticalPolitical estimates estimates
Competitive bid:• What is the most we can charge in
order to win the contract?
Race against time:• Can we finish in time without the
product losing its competitive edge?
Concrete deadline:• Can we do it? The deadline is cast in
concrete - cannot be changed
Fixed resources:• ”What can I buy for a fiver?”
The project is an investment:• We will recoup our losses on the next
project:”gynger og karruseller”
ResourcesResources
TimeTime Quality andQuality andFeaturesFeatures
- 24 -Project Management and Production of Digital Content PDI E2005Project Management and Production of Digital Content PDI E2005 • Session 4 • Peter Looms & Tine Sørensen
Task 6Task 6
Download the background description from the home page PDI-E2005-Task06.doc
Working in pairs, do the following:1. Characterise the original scoping of the project -
how good were the brief, the success criteria and the functional requirements?
2. Name 5 of the key problems that the project manager encountered.
3. What would you have done in his place?
Estimation methodsEstimation methods
1. Scenarios
- 26 -Project Management and Production of Digital Content PDI E2005Project Management and Production of Digital Content PDI E2005 • Session 4 • Peter Looms & Tine Sørensen
1. Scenarios1. Scenarios
y
x
0 years
aa Shortest
bb Most likely
ccLongest
...hvis lokumet brænder...hvis lokumet brænder
- 27 -Project Management and Production of Digital Content PDI E2005Project Management and Production of Digital Content PDI E2005 • Session 4 • Peter Looms & Tine Sørensen
2. Expert assessments - round 12. Expert assessments - round 1
y
x
0 Man-days
aa Expert 1
bb Expert 2
ccExpert 3
Get three people to assess the time neededGet them to do this on their own
- 28 -Project Management and Production of Digital Content PDI E2005Project Management and Production of Digital Content PDI E2005 • Session 4 • Peter Looms & Tine Sørensen
2. Expert assessments - round 22. Expert assessments - round 2
y
x
0 Man-days
aa Expert 1
bb Expert 2
ccExpert 3
Bring them together to explain their estimates to each other.Get them to do new estimates alone.The resulting variance should be less in round 2 than in round 1
- 29 -Project Management and Production of Digital Content PDI E2005Project Management and Production of Digital Content PDI E2005 • Session 4 • Peter Looms & Tine Sørensen
3. Expert assessments - a variant3. Expert assessments - a variant
y
x
0 Man-days
aa Team member 1
bb Team member 2
ccTeam member 3
The bigger the spread,the likelier that a key assumption, constraint or risk has not been identified
TechniquesTechniques
Breaking things down to a manageable level
- 31 -Project Management and Production of Digital Content PDI E2005Project Management and Production of Digital Content PDI E2005 • Session 4 • Peter Looms & Tine Sørensen
Specific examples from an R&D projectSpecific examples from an R&D project
Background: http://www.itu.dk/courses/PDI/E2005/SPORTS 3-page summary-kopi.doc
Spreadsheet with extimate: http://www.itu.dk/courses/PDI/E2005/VirtualSpectator_DR_0.3.xls
- 32 -Project Management and Production of Digital Content PDI E2005Project Management and Production of Digital Content PDI E2005 • Session 4 • Peter Looms & Tine Sørensen
EU R&D projekt - hvornår skal det laves? EU R&D projekt - hvornår skal det laves?
- 33 -Project Management and Production of Digital Content PDI E2005Project Management and Production of Digital Content PDI E2005 • Session 4 • Peter Looms & Tine Sørensen
Project estimates: how many resources?Project estimates: how many resources?
- 34 -Project Management and Production of Digital Content PDI E2005Project Management and Production of Digital Content PDI E2005 • Session 4 • Peter Looms & Tine Sørensen
Project resourcing: who does what? 1 of 4Project resourcing: who does what? 1 of 4
- 35 -Project Management and Production of Digital Content PDI E2005Project Management and Production of Digital Content PDI E2005 • Session 4 • Peter Looms & Tine Sørensen
Project resourcing: who does what? 2 of 4Project resourcing: who does what? 2 of 4
- 36 -Project Management and Production of Digital Content PDI E2005Project Management and Production of Digital Content PDI E2005 • Session 4 • Peter Looms & Tine Sørensen
Project resourcing: who does what? 3 of 4Project resourcing: who does what? 3 of 4
- 37 -Project Management and Production of Digital Content PDI E2005Project Management and Production of Digital Content PDI E2005 • Session 4 • Peter Looms & Tine Sørensen
Project resourcing: who does what? 4 of 4Project resourcing: who does what? 4 of 4
- 38 -Project Management and Production of Digital Content PDI E2005Project Management and Production of Digital Content PDI E2005 • Session 4 • Peter Looms & Tine Sørensen
Project processes: Project processes:
- 39 -Project Management and Production of Digital Content PDI E2005Project Management and Production of Digital Content PDI E2005 • Session 4 • Peter Looms & Tine Sørensen
Project budget:Project budget:
Group WorkGroup Work
Finishing off ScopingStart planning using the Excel
spreadsheet as an example
- 41 -Project Management and Production of Digital Content PDI E2005Project Management and Production of Digital Content PDI E2005 • Session 4 • Peter Looms & Tine Sørensen
To do list for September 27:To do list for September 27:
1. Reading: The excerpt of the PMI book on planning (30 pages) http://www.itu.dk/courses
/PDI/E2005/pmi_uddrag.pdf
Giddens, Anthony. Runway World: How gloablisation is Reshaping Our Lives (New Edition) Chapter 2. Pages 20-35 on Risk
Tine will give you this as a handout2. Case WorkBy session 5 on September 27 you should have
• completed the scoping of your proposal• Working on planning, resourcing, budgeting• ... and thinking about risk