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Project Accounting in Dynamics GPFebruary 27, 2020

To Receive CPE Credit• Individuals

Participate in entire webinar Answer polls when they are provided

• Groups

Group leader is the person who registered & logged on to the webinar Answer polls when they are provided Complete group attendance form Group leader sign bottom of form Submit group attendance form to training@bkd.com within 24 hours of webinar

• If all eligibility requirements are met, each participant will be emailed their CPE certificate within 15 business days of webinar

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INTRODUCTIONS

Charles Allen Senior Managing Consultant• More than 27 years of experience • Microsoft MVP

AGENDA • Introduction to Project Accounting

• Tracking Costs

• Billing

• Reporting

• Q&A

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Tracking Costs

This Photo by Unknown Author is licensed under CC BY-SA

TRACKING COSTS

Employee Timesheets

Employee Expenses

Vendor Purchases

Inventory Usage

Equipment Usage

Miscellaneous Costs

What are the types of costs you can track?

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TRACKING COSTS

Where can you enter costs?

Cost Type Windows

EE Timesheets Timesheet Entry (GP window)Timesheet Entry (Self Service) Integration tool using eConnect

EE Expenses Employee Expense Entry (GP window)Employee Expense Entry (Self Service) Integration tool using eConnect

Vendor Purchases Requisition EntryReceivings Transaction EntryEnter/Match InvoicesReturns Transaction Entry

TRACKING COSTS

Where can you enter costs?

Cost Type Windows

Inventory Usage Inventory TransferReturns from Project Entry

Equipment Usage Equipment Log EntryMiscellaneous Costs Miscellaneous Log Entry

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TRACKING COSTS • Cost Categories

Costs are tracked using Cost Categories Cost Categories define information about

costs such as how they are billed & what GL accounts are used Unlimited Cost Categories can be defined Be as detailed as you want, but don’t go

crazy!

TRACKING COSTS

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TRACKING COSTS

Transaction TypesYou must also set up the individual transaction types

TRACKING COSTS

Purchase transaction type setup is done in the Purchasing module

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This Photo by Unknown Author is licensed under CC BY-NC-ND

Billing

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A FEW FACTS ABOUT BILLING …

You can create invoices one by

one or using cycle billing

You can use GP tax schedules

There are 60 billing reports, all of which

can be modified

You can use Word templates with

Project Accounting

Revenue can be recognized separately

BILLING

How do you set up Billing?

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BILLING• What’s to bill? After all cost transactions are

posted, print a Pre-Billing Worksheet

Print an Aged Work-in-Progress to see how old your unbilled WIP is

BILLING• How do we bill using cycle billing? Set up a billing cycle for each

project Use the Cycle Biller menu option Create a batch of invoices by

Customer, Contract or Project Edit the invoices, if necessary Print the invoices

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BILLING• Creating & editing individual invoices Select the Billing Entry menu option Create the invoices Choose to bill costs & fees Print the invoices

This Photo by Unknown Author is licensed under CC BY-NC-ND

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Reporting

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REPORTINGSome fun facts about reporting …

Data for billings & costs are stored in separate tables

There are reports available in multiple tools

• GP Report Writer• SSRS • SmartList • Excel Reports

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REPORTING • Use the Create Combined History utility to update a table with data from multiple cost types

• You must run this utility to incorporate new data

REPORTING

Other options

Use SQL to create a view or stored procedure that combines the data

Use a Data Warehouse to combine the data for reporting

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This Photo by Unknown Author is licensed under CC BY-NC-ND

Resources

Project Accounting User Guide

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BKDTECHNOLOGIES SUPPORT CENTER

• BKD Technologies Support Center for Microsoft Dynamics GP 877.253.7778 (toll-free) GPsupport@bkd.com Monday–Friday, 8 a.m.–5 p.m.

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BKD, LLP is registered with the National Association of State Boards of Accountancy (NASBA) as a sponsor of continuing professional education on the National Registry of CPE Sponsors. State boards of accountancy have final authority on the acceptance of individual courses for CPE credit. Complaints regarding registered sponsors may be submitted to the National Registry of CPE Sponsors through its website www.nasbaregistry.org

The information contained in these slides is presented by professionals for your information only & is not to be considered as legal advice. Applying specific information to your situation requires careful consideration of facts & circumstances. Consult your BKD advisor or legal counsel before acting on any matters covered

CPE Credit

• CPE credit will be awarded upon verification of participant attendance; however, credits may vary depending on state guidelines

• For questions, concerns or comments regarding CPE credit, please email BKD Learning & Development Department at training@bkd.com

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Thank You!Charles Allen, Senior Managing Consultant

713.499.4629 | callen@bkd.com