Using Analytical Accounting to Analyze Your Data - Dynamics GP
Project Accounting in Dynamics GP › sites › default › files › 2020-02 › ...2/26/2020 1...
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2/26/2020 1 Project Accounting in Dynamics GP February 27, 2020 To Receive CPE Credit • Individuals Participate in entire webinar Answer polls when they are provided • Groups Group leader is the person who registered & logged on to the webinar Answer polls when they are provided Complete group attendance form Group leader sign bottom of form Submit group attendance form to [email protected] within 24 hours of webinar • If all eligibility requirements are met, each participant will be emailed their CPE certificate within 15 business days of webinar
Transcript of Project Accounting in Dynamics GP › sites › default › files › 2020-02 › ...2/26/2020 1...
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Project Accounting in Dynamics GPFebruary 27, 2020
To Receive CPE Credit• Individuals
Participate in entire webinar Answer polls when they are provided
• Groups
Group leader is the person who registered & logged on to the webinar Answer polls when they are provided Complete group attendance form Group leader sign bottom of form Submit group attendance form to [email protected] within 24 hours of webinar
• If all eligibility requirements are met, each participant will be emailed their CPE certificate within 15 business days of webinar
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INTRODUCTIONS
Charles Allen Senior Managing Consultant• More than 27 years of experience • Microsoft MVP
AGENDA • Introduction to Project Accounting
• Tracking Costs
• Billing
• Reporting
• Q&A
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Tracking Costs
This Photo by Unknown Author is licensed under CC BY-SA
TRACKING COSTS
Employee Timesheets
Employee Expenses
Vendor Purchases
Inventory Usage
Equipment Usage
Miscellaneous Costs
What are the types of costs you can track?
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TRACKING COSTS
Where can you enter costs?
Cost Type Windows
EE Timesheets Timesheet Entry (GP window)Timesheet Entry (Self Service) Integration tool using eConnect
EE Expenses Employee Expense Entry (GP window)Employee Expense Entry (Self Service) Integration tool using eConnect
Vendor Purchases Requisition EntryReceivings Transaction EntryEnter/Match InvoicesReturns Transaction Entry
TRACKING COSTS
Where can you enter costs?
Cost Type Windows
Inventory Usage Inventory TransferReturns from Project Entry
Equipment Usage Equipment Log EntryMiscellaneous Costs Miscellaneous Log Entry
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TRACKING COSTS • Cost Categories
Costs are tracked using Cost Categories Cost Categories define information about
costs such as how they are billed & what GL accounts are used Unlimited Cost Categories can be defined Be as detailed as you want, but don’t go
crazy!
TRACKING COSTS
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TRACKING COSTS
Transaction TypesYou must also set up the individual transaction types
TRACKING COSTS
Purchase transaction type setup is done in the Purchasing module
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This Photo by Unknown Author is licensed under CC BY-NC-ND
Billing
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A FEW FACTS ABOUT BILLING …
You can create invoices one by
one or using cycle billing
You can use GP tax schedules
There are 60 billing reports, all of which
can be modified
You can use Word templates with
Project Accounting
Revenue can be recognized separately
BILLING
How do you set up Billing?
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BILLING• What’s to bill? After all cost transactions are
posted, print a Pre-Billing Worksheet
Print an Aged Work-in-Progress to see how old your unbilled WIP is
BILLING• How do we bill using cycle billing? Set up a billing cycle for each
project Use the Cycle Biller menu option Create a batch of invoices by
Customer, Contract or Project Edit the invoices, if necessary Print the invoices
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BILLING• Creating & editing individual invoices Select the Billing Entry menu option Create the invoices Choose to bill costs & fees Print the invoices
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Reporting
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REPORTINGSome fun facts about reporting …
Data for billings & costs are stored in separate tables
There are reports available in multiple tools
• GP Report Writer• SSRS • SmartList • Excel Reports
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REPORTING • Use the Create Combined History utility to update a table with data from multiple cost types
• You must run this utility to incorporate new data
REPORTING
Other options
Use SQL to create a view or stored procedure that combines the data
Use a Data Warehouse to combine the data for reporting
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Resources
Project Accounting User Guide
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BKDTECHNOLOGIES SUPPORT CENTER
• BKD Technologies Support Center for Microsoft Dynamics GP 877.253.7778 (toll-free) [email protected] Monday–Friday, 8 a.m.–5 p.m.
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BKD, LLP is registered with the National Association of State Boards of Accountancy (NASBA) as a sponsor of continuing professional education on the National Registry of CPE Sponsors. State boards of accountancy have final authority on the acceptance of individual courses for CPE credit. Complaints regarding registered sponsors may be submitted to the National Registry of CPE Sponsors through its website www.nasbaregistry.org
The information contained in these slides is presented by professionals for your information only & is not to be considered as legal advice. Applying specific information to your situation requires careful consideration of facts & circumstances. Consult your BKD advisor or legal counsel before acting on any matters covered
CPE Credit
• CPE credit will be awarded upon verification of participant attendance; however, credits may vary depending on state guidelines
• For questions, concerns or comments regarding CPE credit, please email BKD Learning & Development Department at [email protected]
